Operations Technical Team Supervisor (Human Resource Consultant 4)

Keeping Washington Clean and Evergreen
The Human Resources Office (HRO) within the Department of Ecology is looking to fill the Operations Technical Team Supervisor (Human Resource Consultant 4) position. This position is located in our Headquarters Office in Lacey, WA.

Are you a professional with HR technical skills—specifically in HR Management Systems—who is seeking supervisory experience? Are you interested in the challenge of taking the leap into a team leadership role? If so, then this position is for you! 
In this role, you will serve as the supervisor of our HR Operations Technical Team as well as the point of contact for transitioning hard copy appointment paperwork into digital files for electronic routing. Sort of “getting in at the ground floor” with an agency who is transitioning to electronic records and electronic personnel files, you will be instrumental in this exciting work which will provide an excellent opportunity to broaden your HR skills. If you are a strategic thinker with granular attention to detail who can help us ensure we are hitting every step along the way and encompassing key stakeholder perspectives, then you may be exactly who we are looking for to help establish this new process.
Agency Mission:  Ecology's mission is to protect, preserve and enhance the environment for current and future generations.

Program Mission: The mission of the Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment, and recruit great talent to achieve Ecology's Mission.
Our team values collaboration and inclusion, and promotes opportunities for growth. We are committed to each other’s success and invested in maintaining a happy, healthy workplace.
Tele-work options for this position: After initial onboarding and training, this position will be eligible for up to an 80% telework schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on December 06, 2023. In order to be considered, please submit an application on or before December 05, 2023. If your application isn't received by this date, it may not be considered. The agency reserves the right to make a hire any time after the initial screening date.
Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information 

About the Department of Ecology

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan. 
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:

• A healthy life/work balance by offering flexible schedules and telework options for most positions.
• An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities. 
• Opportunities to serve your community and make an impact through meaningful work.

Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

 Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity: We champion equity, recognizing that each of us need different things to thrive. Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. 
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. 

 

Duties

What makes this role unique?

In this position, you will serve a crucial role in helping the agency transition from hard copy HR/appointment paperwork to electronic paperwork and electronic routing. You will have the opportunity to help shape the new process and engage with key stakeholders to ensure we have factored in their needs and perspectives. This can be challenging work and you will need to think “big picture” with this transition and be able to pay attention to details in both the process and the electronic forms we create.

What you will do:

• Supervise the Operations Technical Team: coach and mentor staff in all aspects of their work, be a safe and trusted resource for the team, provide guidance and remove barriers when needed, monitor and make adjustments to assignments as necessary, and ensure work is being performed accurately and in a timely manner.
• Establish an auditing schedule that is sustainable and effective. The integrity of our HR Management System (HRMS) data is essential to the successful operations of our agency. You will review existing measures and create a feasible plan for auditing entries into the HRMS.
• Create canned and customized reports and variants in HRMS or Washington Workforce Analytics to assist customers in making data-supported decisions and perform in-depth data analysis when needed. 
• Serve as the project management lead for implementing Electronic Content Management (ECM) for various HR processes and/or forms. You won’t be alone in this work but will be the subject matter expert for how ECM can be implemented successfully within HR Operations, which will have agency wide impacts.
• Identify, recommend, and lead improvement projects to create efficiencies (outside of ECM) related to HR Operations work (i.e. HRMS, employee actions, Family and Medical Leave Act & Shared Leave, position paperwork).
• On occasion, process appointment or position actions by entering data into HRMS.

Qualifications

Required Qualifications:
Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:

• 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
• 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent

Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.

A total of seven years of experience and/or education as listed below.

Experience: Broad-based human resource experience, including advising and consulting on human resource issues. Must include (2) years of working with a human resource management/information system.

Education: Involving a major study in human resources, labor relations, organizational development, business, public administration, social or behavioral sciences.

All experience and education combinations that meet the requirements for this position:
 Possible CombinationsCollege credit hours or degreeYears of required experience – as listed above.Combination 1No college credit hours or degree7 years of experienceCombination 230-59 semester or 45-89 quarter credits6 years of experienceCombination 360-89 semester or 90-134 quarter credits (AA degree)5 years of experienceCombination 490-119 semester or 135-179 quarter credits4 years of experienceCombination 5 A Bachelor's degree or higher.3 years of experience

Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.

• Prior experience advising and facilitating reasonable accommodation processes and advising management and employees on Family Medical Leave in accordance with federal and state laws.
• Prior human resource experience in public sector and/or unionized workplace.
• Experience entering data into the WA State HRMS system.

Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.

Supplemental Information

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.


Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?

• Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
• If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
• If you need assistance applying for this job, please e-mail careers@ecy.wa.gov. Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
• If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology.   

Application Instructions:

It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.

• A cover letter describing why you are interested in this position.
• A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
• A list of three professional references.

Note: References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization.

Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.  
 
For Your Privacy:
When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):

• Please be sure to remove private information such as your social security number, date of birth, etc. 
• Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded. 

Additional Application Instructions for Current Ecology Employees:

 
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.

Application Attestation: 

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. 

Other Information:

If you have specific questions about the position, please email Mollie Clinton at Mollie.Clinton@ecy.wa.gov Please do not contact Mollie to inquire about the status of your application.

To request the full position description: email careers@ecy.wa.gov

Why work for Ecology?

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.

To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Note: This recruitment may be used to fill other positions of the same job classification across the agency. 

State of Washington Job Opportunities | Work that Matters (governmentjobs.com)