Board Specialist

The Oregon Health Authority (OHA), Public Health Division (PHD), Health Licensing Office (HLO) is recruiting for a Board Specialist to provide support to the in operations and development of policy and rules related the boards/councils/programs regulated by the Health Licensing Office (HLO).  In addition, this position provides front-line direction to customers and board members by providing guidance related to diverse and unrelated board rules and policies. This position also provides independent analysis of research related to policy development and assists the policy analyst in developing and drafting rules.

Preference will be given to candidates fluent in American Sign Lanuguage; although not required so please apply today!

OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.

What you will do!

Provides administrative support including:

• drafting documents, scheduling appointments, initiating projects, and tracking progress of projects.
• review and analyze processes and procedures for effectiveness and efficiency.
• serve as primary contact to the boards/councils and stakeholders.
• interprets and explains administrative rules, laws, and policies related to the office and the various boards/councils/programs.
• coordinate with accounting division to process travel reimbursement forms for board members and process vender invoices.

What's in it for you?

• medical, vision and dental benefits packages
• Paid Leave Days:
  • 11 paid holidays each year
  • 3 additional paid "Personal Business Days" each year
  • 8 hours of paid sick leave accumulated every month
  • Progressive vacation leave accrual with increases every 5 years
• Pension and retirement programs
• Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.

Some of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there is a requirement to work a minimum of 24 hours a week at the primary work location: 1430 Tandem Ave NE, Suite 180, Salem, OR. Work location can be changed at any time at the discretion of the hiring manager.

WHAT WE ARE LOOKING FOR:

Minimum Qualifications

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.

Substitutions:

• An associate degree in general office occupations will substitute for one year experience.
• A certification in general office occupations will substitute for 6 months of experience.
• Higher education may substitute for up to two years of experience.

Desired Attributes

Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Ability to communicate clearly, both verbally and in writing.

Demonstrated ability to multi-task in a fast-paced environment.

Demonstrated ability conceptualize and complete projects independently.
Fluency in American Sign Lanuguage is preferred.

Proficiency with general admin support software such as Microsoft Office (Word, Excel, Outlook), Adobe, Teams, Zoom, etc.

How to apply:

Complete the online application at oregonjobs.org using job number REQ-151882

Deadline: 4/1/2024

https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem--OHA--Tandem-Avenue-1430/Board-Specialist--Administrative-Specialist-2-_REQ-151882