Grants Coordinator

Reports To:    Director of Grants & Resource Development

Job Summary

Hawkeye Community College is seeking a full-time Grants Coordinator to turn innovative ideas into fully-funded realities. Are you a master storyteller with a passion for transforming lives through education and training? If so, the Grants and Resource Development team has an opportunity for you!

As our Grants Coordinator you are crafting compelling narratives that inspire funders to invest in our students’ futures. This is accomplished by collaborating with a dynamic team to identify and pursue high-impact funding opportunities and coordinating efforts across the entire grant lifecycle from inception to completion. Your expertise in grantsmanship, strategic thinking, and persuasive writing will directly translate into expanded resources for our college and those we serve. If you're ready to leverage your skills to make a tangible difference in our community, we want to hear from you!

Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs.  Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve. 

Essential Job Functions  

Important responsibilities and duties may include, but are not limited to, the following:

• Coordinate grant pre-award processes in collaboration with College staff to utilize public and private funding within a comprehensive resource development model
• Assists with the research, pursuit, formulation, and submission of grants from the local, state, and national levels
• Collects and delivers information relative to available grants
• Advises supervisor of external developments affecting the availability and/or future of grant funding programs
• Facilitates effective meetings for the development of new initiatives and strengthening of current programs/projects to align with strategic priorities
• Provides assistance to grant program leads to ensure timely resolution of problems prior to funder reporting deadlines
• Processes grant applications from conceptual to submission stage while collaborating with College staff and faculty throughout all phases
• Understands and ensures compliance with all Federal, State, Local, Foundation, and College grant guidelines and policies
• Assists with grant project monitoring and reporting
• Analyzes information and data and determines the information to be included in grant proposals
• Recommends solutions to resolve complex problems that may impede or influence funding and/or continued funding of grants
• Cultivates federal, state, local, corporate, and foundation grant networks
• Prepares proposals and budgets for each project/application submitted
• Maintains grant records on submitted and funded external proposals
• Serves as a liaison for funding agencies and administrative services for grant budgets
• Participates in campus committees as assigned
• Performs other duties as assigned
• Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position

Minimum Qualifications

• Bachelor’s degree in Business Administration, Education, Communications, Social and Behavioral Sciences, Humanities, or related field and two (2) years of related work experience OR a combination of related education and related work experience totaling six (6) years).
• Experience in writing and submitting grant proposals, researching grant-funding sources, and developing grant proposal budgets
• Knowledge of all Federal, State, Local, and Foundation grant guidelines
• Demonstrated ability to identify grant opportunities that fit the goals and objectives of Hawkeye Community College
• Demonstrated ability to develop and maintain relationships with internal and external partners
• Demonstrated ability to develop partnerships and work collaboratively with other agencies, community-based organizations, and business and industry
• Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public
• Ability to demonstrate strong interpersonal communication
• Skilled in Microsoft Office Suite, Google applications, and video conferencing technology
• Demonstrated ability to execute organization and department policies and procedures
• Demonstrated ability to handle confidential/sensitive information with discretion

Preferred Qualifications

• Master's degree
• Grant Professional Certified (GPC) credential
• Experience working in post-secondary education
• College coursework in a field that contributes to writing, research, and communication skills
• Four (4) years or more of experience with coordinating the full grant life-cycle of multiple projects with different outcomes

Working Conditions

Anticipated schedule is Monday through Friday 8:00 am – 4:30 pm with occasional evening and weekend hours due to non-negotiable grant deadlines.   

• The Grants Coordinator position has the potential to be a position that is located on campus, remote or as a hybrid model.

Work is performed either in or a combination of an office setting and/or classroom setting using technology.  Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp.   Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.

Employment Status

Full-time, exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).

• The salary/wage range for this position begins at $53,300
• Salary will commensurate with the candidate’s education and experience

Application Procedure

• Complete an online application at hawkeyecollege.edu/employment
  • Submit/upload a cover letter addressing the following:
    • Discuss your grant-related education, training, and/or professional development in the past two years.
    • Describe your process for researching, analyzing, tracking, and prioritizing grant prospects.
    • Summarize your grant proposal development and compliance experience, including the names of funding agencies and award amounts for your three most successful grant projects.
  • Submit/upload a resume.
  • Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
• Priority screening is set to begin on Thursday, July 18, 2024. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college. 

Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity. The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu, or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov. 

If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.