Privacy Coordinator (Operations & Policy Analyst 4) Hybrid work options

Privacy Coordinator (Operations & Policy Analyst 4) Hybrid work options

Application Deadline:

12/30/2024

Agency:

Oregon Health Authority

Salary Range:

$6,322 - $9,709 per month

Position Type:

Employee

Position Title:

Job Description:

Please attach a current version of your resume and a cover letter that addresses the points listed under the section titled What We Are Looking For.

PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field. 

Applications without complete Workday applications, a resume and cover letter will be removed from consideration.  

The Oregon Health Authority (OHA) has a fantastic opportunity for an experienced Privacy Coordinator to join an excellent team and work to advance their IT operations. 

The Office of Information Service’s mission is to deliver technology solutions and services that support Oregon Health Authority and Oregon Department of Human Services in helping Oregonians achieve health, well-being, and independence.

More information about the Office of Information Services and current job opportunities can be found here 

The Oregon Health Authority is committed to:

• Eliminating health inequities in Oregon by 2030
• Becoming an anti-racist organization
• Developing and promoting culturally and linguistically appropriate programs,
• Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.
• Click here to learn more about OHA’s mission, vision, and core values.

This is a full-time permanent opportunity for anyone to apply. This position ia classified position and represented by a union.

This position falls under the Operations and Policy Analyst 4 classification.

What you will do!

As a Privacy Coordinator (PC), you will support Information Security and Privacy Office (ISPO) through supervisory of agency compliance and effectiveness of the privacy and eDiscovery program that follows the agency mission and all state, federal requirements including best practices.

The PC is a shared service position servicing Oregon Department of Health of Human Services (ODHS) and Oregon Health Authority (OHA) (Hybrid entity) as the Privacy Coordinator you will also support and collaborate with the Privacy Compliance Officer to meet agency objectives. 

In this role, you will be responsible for working with all levels of management in OHA and ODHS, other agencies across Oregon, and external community partners etc. The PC’s main role is oversight, development and implementation of the privacy and eDiscovery compliance programs, participate and collaborate on ISPO activities including but not limited to:

• Privacy investigations and resolutions.
• Collaborate with internal teams to operationalize privacy-by-design principles in new products, services, and processes.
• Partner with Information Exchange Coordinator to ensure third-party privacy compliance through assessments and contractual requirements.
• Support privacy team regulatory inquiries, audits, and breach notifications, ensuring timely and effective responses.
• eDiscovery requests and backup support for litigation and public records requests.
• Monitor and interpret changes in global privacy regulations, providing strategic guidance on their business impact.
• Support reporting of privacy compliance and other agency objectives as directed by the Privacy Compliance Officer.

What we are looking for!

(Please clearly outline how you meet the minimum requirements and special qualifications in your application/resume/cover letter. Failure to do so will disqualify you from consideration)

SPECIAL QUALIFICATIONS:

State government experience in supporting agency programs or experienced as a privacy manager or privacy analyst/leads with at least 3+ years of relevant experience in leading and development of a compliance program associated with privacy, security, or other compliance role.  This role requires attention to detail and must have strong knowledge and experience in privacy related investigations and reporting to enforcement agencies including but not limited to working with agency divisions or areas such as legal counsel, risk management, public affairs, or executive leadership level.

MINIMUM REQUIREMENTS:

(a) A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science, or any degree demonstrating the capacity for the knowledge and skills; and five years professional-level evaluative, analytical, and planning work. (3+ years of this experience must be in privacy investigations, drafting, negotiating, and managing a variety of contracts)

OR

(b) Any combination of experience and education equivalent to eight years of experience that typically supports the knowledge and skills for the classification.

(3+ years of this experience must be in privacy investigations, drafting, negotiating, and managing a variety of contracts)

Desired Attributes

• Direction, expertise, and support on all aspects of privacy and eDiscovery programs including data privacy and security protections.
• Strong knowledge of technical, administrative, and physical safeguards, privacy compliance with federal, state and local laws including but not limited to best practices.
• Support confidentiality within both agencies, serving as the agencies' subject matter expert in these areas.
• Experience in performing privacy and other compliance audits including those by outside agencies, regulators, and audit functions.
• Experienced in communications including advisory and consulting privacy to agency leadership and business operations.
• Experienced in planning of risk assessments (privacy impact assessments (PIA), plan of action milestones (POAM) etc.
•  Experienced and knowledgeable of concepts, methodologies, and techniques to lead the development of ISPO compliance program.
• Ability to support multiple projects and competing agency priorities.
• Excellent written and verbal communication and presentation skills.
• Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.

Working Conditions:

The employee will be required to work in an office, cubicle, or an approved remote location with frequent utilization of computers and video conferencing. This role involves regular interaction with executives, management, and staff internal and external to the organization, necessitating tactfulness and discretion at all times. Compliance with visible regulatory deadlines and shifting priorities is expected. The position may involve managing difficult customers and situations, as well as handling interruptions, tight deadlines, and non-traditional work hours may be necessary for special projects. The employee must adhere to strict deadlines and collaborate with various agencies, business offices, and federal entities in the assessment, development, and implementation of information, policies, and procedures.

Use of a state vehicle for business purposes may be required, along with a valid driver's license and clean driving record or alternative transportation. Occasional travel to meetings and training sessions may be needed when remote communication is not feasible.

How to Apply

• Complete the online application. https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem--OHA--Fairview-Industrial-Drive-3990/Privacy-Coordinator--Operations---Policy-Analyst-4--Hybrid-work-options_REQ-171140
• Complete questionnaire
• Attach a resume.
• Attach a cover letter of no more than two pages addressing the “What we are looking for?” section including required and preferred skills.

Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. If you meet the minimum qualifications for the \

Questions/Need Help?

If you need assistance to participate in the application process including an accommodation request under the American with Disabilities Act, please call or email Kyle Phillips

Voice: [503-509-3589]

Email: Kyle.Phillips@oha.oregon.gov

TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll free 1-855-524-5627, for customer service assistance. 

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity.

https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem--OHA--Fairview-Industrial-Drive-3990/Privacy-Coordinator--Operations---Policy-Analyst-4--Hybrid-work-options_REQ-171140