Climate Pollution Reduction Public Records Lead (Forms and Records Analyst 3)

Keeping Washington Clean and Evergreen

The Department of Ecology is hiring a Climate Pollution Reduction Public Records Lead (Forms and Records Analyst 3) within the Climate Pollution Reduction Program (CPRP).

Location:

• Headquarters Office in Lacey, WA.
• Upon hire, you must live within a commutable distance from the duty station.

Schedule:

• This position is eligible for telework and flexible schedule options.
• A minimum of one day per week is required in the office. 
• Schedules are dependent upon position needs and are subject to change.

Application Timeline: 

• Apply by November 13, 2025.
• This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.

Duties

The Climate Pollution Reduction Program (CPRP) is seeking a Public Records Lead to organize, implement, and manage the program's records and information system for program staff and the agency records management system. Your role is key to helping ensure that CPRP records are appropriately preserved, accurate and authentic, in order to withstand objections and enforce program actions. Coordinating with agency records staff on complex public records requests, you'll also develop project plans for records management, and help modernize and migrate to electronic records systems. Internally to CPRP, you'll provide technical advice to program staff in the area of records management and planning, by developing and updating records management guides and standards, and provide training on how to apply these tools and recommended best practices. This will help to increase accessibility of documents and records so that CPRP staff and managers have the information needed to accomplish their core environmental mission.

This position is also a vital part of the CPRP administrative team, providing administrative assistance to the Deputy Program Manager, and playing a key role in supporting implementation of Washington’s bold climate policies. 

Additional duties include:

• Lead program-wide records strategy, retention, and disposition efforts in alignment with legal and agency requirements.
• Oversee records cleanup, onboarding/offboarding, and other program lifecycle activities to ensure proper organization, labeling, and preservation.
• Serve as program liaison with Information Governance and IT Services to support compliance and alignment with agency-wide initiatives.
• Oversee forms management for the CPR program, including design, revision, accessibility, retention, and repository maintenance in coordination with agency Forms Officer and accessibility staff.
• Develop, organize, implement, and manage CPRP records & information system; ensure compliance with state records management statutes.
• Give presentations regarding records and public disclosure work. Provide training, demonstrations, and communication to staff regarding records management policies, disclosure obligations, and use of digital tools.
• Screen, sort, and prioritize email for Deputy Program Manager; respond to messages as appropriate.
• Make travel arrangements, schedule meetings, take meeting notes, screen calls and visitors, and manage calendars, as well as other tasks.

Qualifications

For detailed information on how we calculate experience, please visit our Recruitment website.

Six years of experience and/or education as described below:

• Experience with administrative support, forms, and/or records management. Experience must include demonstrated competence in the following areas:
  • Records and Information Management – Ability to organize, track, and manage records in both paper and electronic systems, applying retention schedules and following state and agency requirements.
  • Legal and Compliance – Understanding of public records laws and procedures, including how to review, protect, and share sensitive or confidential information appropriately.
  • Organization and Administrative Support – Strong organizational skills for managing calendars, meetings, and projects while keeping records and workflows running smoothly.
• Education: College level course work.

Examples of how to qualify:

• 6 years of experience.
• 5 years of experience AND 30-59 semester or 45-89 quarter college credits.
• 4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
• 3 years of experience AND 90-119 semester or 135-179 quarter college credits.
• 2 years of experience AND a Bachelor’s degree.
• A Master’s degree or above.

Special Requirements/Conditions of Employment:

A background check will be conducted, which may include criminal record history, fingerprinting, and credit history. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Desired Qualifications:

• Experience working as a public disclosure coordinator or records coordinator for a governmental agency, applying:
  • RCW 42.56 Public Records Law
  • RCW 43.21A.160 Request for certification of records as confidential
  • WAC 44-14 Public Records Act - Model Rules
• Experience managing projects requiring organization of records from different sources.

If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.

Supplemental Information

Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Our Commitment to DEIR

Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.

Equity: We champion equity, recognizing that each of us need different things to thrive.

Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.

Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.

We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

Application Process

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.

How to Apply

Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:

• Cover letter, describing your interest in and qualifications for this position
• Resume

Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.

For detailed application information, please visit our Recruitment website.

Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.

Need an Accommodation?

If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:

• Please contact us at 360-407-6186 or careers@ecy.wa.gov
• If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.

Questions?

• For specific questions about the position location options, schedule, or duties, please contact Gabrielle Treweek at Gabrielle.Treweek@ecy.wa.gov. 
• If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov

About the Climate Pollution Reduction Program

The principal department strategic priorities and goals that relate to the Climate Pollution Reduction Program (CPRP) include: reduce and prepare for climate impacts; prevent and reduce toxic threats; and deliver efficient and effective services. The CPRP’s mission is to implement policies and programs to reduce carbon emissions in the state of Washington so that the state meets its statutory greenhouse gas emission limits. The CPRP focuses long term, requiring creative and strategic decision making for implementation to achieve broad statewide and interstate success reducing carbon emissions in the state of Washington so residents have a healthy environment and climate.

About the Department of Ecology

As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave, 11 Paid Holidays per year, Public Service Loan Forgiveness, Tuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives, Combined Fund Drive, SmartHealth *Click here for more information

To learn more about Ecology, please visit our website, explore Working at Ecology, check out our Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog.

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.  

Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

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