Chispa NV Administrative Associate

Title: Chispa NV Administrative Associate

Department: Community & Civic Engagement

Status: Non-Exempt 

Reports to: Chispa NV Program Director

Positions Reporting to this Position: None

Location: Las Vegas, NV

Union Position: Yes

Job Classification Level: A

Hiring Salary  Range (depending on experience)*: $47,611-$51,663

*Hiring salary range reflects 1 - 6 years minimum experience

General Description:

LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.

LCV launched Chispa, a grassroots community organizing program, to amplify the voice and power of Latinx communities to influence local, state and national decisions that impact our health and environment. Chispa has programs in Arizona, Colorado, Florida, Maryland, Nevada and Texas. As part of our long-term commitment to engage new constituencies and to diversify the environmental movement, the League of Conservation Voters, primarily through grassroots community organizing programs, is fostering strong local and national Latinx leadership in the fight against climate change.

Through our programs in six states, our promotores have taken leadership in the fights to keep rooftop solar affordable and accessible and convert dirty diesel school buses to clean electric fleets, developed Latinx and other people of color policymakers as champions on environmental issues, demonstrated to Spanish-language media that the environment is a priority issue for Latinx families, and built strong relationships with social justice and environmental groups alike.

LCV is hiring a Chispa NV Administrative Associate who will work closely with the Chispa NV Program Director and other team members on logistics and systems to support the entire Chispa Nevada team. The ideal candidate is skilled in  building and maintaining systems, highly organized and attentive to details. The Administrative Associate will join the Las Vegas-based Chispa Nevada team who is committed to combating environmental injustice and advocating for environmental policies that will impact Latinx families in Nevada.

Responsibilities:

• Provide administrative, logistical and coordination support to ensure the successful execution of staff meetings and other Chispa NV events, including, but not limited to, planning of video conference and web-based meetings, and organizing pre-meeting materials and presentations.
• Manage master program calendar. Coordinate logistics, book all work-related travel and assist with scheduling, as needed.
• Provide general office support for the Chispa NV office, working with the LCV Operations team as needed, on managing the internet service provider account, office equipment and furniture purchases, conference room maintenance, monitoring and ordering office supplies, receiving and hosting in-person visitors, managing incoming and outgoing mail and packages, etc.
• Serve as site lead and point of contact for return to office policies and implementation, including shipment of PPE, HVAC ventilation, office repairs and other related needs, working with the LCV Operations team.
• Develop tracking systems, tools, and structures that organize electronic files, grants management and evaluations, and other key reports and materials for the Chispa NV program.
• Work with the Chispa NV Program Director and LCV Operations team to draft, process and manage relevant contracts with vendors, including leases.
• Coordinate, track, and process check requests and payments for the Chispa NV program.
• Provide administrative support to the Chispa NV Program Director, including the management and filing of monthly expense reports, filing, photocopying, etc.
• Help contribute to and track the Chispa NV team’s racial justice and equity work and contribute to an inclusive organizational and team culture.
• Perform other duties as assigned.

Qualifications:

• Work Experience: Required - Minimum 1 year of administrative experience. Experience working with databases. Experience with scheduling. Experience managing several tasks/ projects concurrently and prioritizing work effectively. Preferred - Experience developing and overseeing tracking systems and tools for program progress and management. Experience with planning virtual meetings. Experience working with external vendors.
• Skills: Required - Proficient in Microsoft Word, Excel, PowerPoint, Google Suite. Excellent written and verbal communication skills. Strong organizational skills. Ability to partner and collaborate with the existing Chispa NV team. Work well in a fast-paced environment and be able to multitask without sacrificing the quality of work. Ability to work independently and in a team setting. Reliable, consistent, detail-oriented and self-motivated. Preferred - Fluency in VAN. Familiarity with the IRS rules regarding 501(c)(3) and 501(c)(4) organizations. Ability to troubleshoot common technology issues.
• Cultural Competence: Required - Demonstrated awareness of one’s own cultural identity, views about differences, and the ability to learn and build on varying cultural and community norms. A complex understanding of racial justice and the urgency of confronting institutional racism and inequity. Commitment to equity and inclusion as an organizational practice and culture. Proven track record of successfully working across lines of race, immigration status, ethnicity, language, class, gender and other identities and experiences. Familiarity with the complexity of issues and obstacles facing communities’ of color engagement in the environmental movement. Preferred - Familiarity with NV and in-state communities.
• Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and audiovisual systems. This position requires remaining in a stationary position, often standing or sitting at the front desk for prolonged periods. This position also involves office management; it requires frequently moving about inside the office to access office equipment, occasionally moving objects up to 20 pounds, and seldom positioning oneself to maintain equipment. Ability and willingness to travel for staff retreats, meetings and professional development opportunities, as needed. This position is based in Las Vegas, NV. Applicants need to be located in and legally authorized to work in the United States. Please note that most LCV staff are currently working remotely during the COVID-19 pandemic.

To Apply: Send a cover letter and resume to hr@lcv.org with “Chispa NV Administrative Associate” in the subject line by February 27, 2022. No phone calls please.

LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.

https://www.lcv.org/careers/lcv-job-openings/chispa-nv-administrative-associate/