Finance Operations Coordinator

Title: Finance Operations Coordinator

Department: Finance

Status: Non-Exempt

Reports To: Senior Director of Accounting (Vice President, Accounting interim)  

Positions Reporting to This Position: None

Location: Washington, DC Metropolitan Area; this is a hybrid position.

Travel Requirements: Up to 40%

Union Position: Yes

Job Classification Level: B

Salary Range (depending on experience): $55,784-$65,439

General Description: 

LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.

For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.

LCV is hiring a Finance Operations Coordinator who will support the financial operations of the League of Conservation Voters and League of Conservation Voters Education Fund. Responsibilities include coordinating and managing all financial operations and administrative tasks, including, but not limited to,  department scheduling, department budget management back up support, financial system administration, supporting all financial managers (SVP of Finance, VP of Finance, VP of Accounting and Sr. Director of Accounting) in their administrative needs, processing department credit cards and department-wide administrative tasks, invoicing, financial reporting, and reconciliation, and providing process documentation and development of financial department resources including toolkits, narratives, manuals, training presentations, flow charts, mapping documents and process points. The Finance Operations Coordinator will act as the finance point of contact for internal facing financial inquiries. 

Responsibilities: 

Finance Department General Administrative Support

• Process department head credit cards and spending tracking, as needed.
• Manage department scheduling and calendar set up.
• Manage administrative requests for the department as including finance department travel set up for members of the Finance Department, vendor coordination, retreat logistics, or other department needs.
• Set up tracking systems for all department activity and major projects including project management in Wrike, Excel tracking and project management tracking tools.
• Track activity related to department work plans, strategic plan implementation tracking, Racial Justice and Equity work plan tracking, CBA finance related tracking and department calendars. 
• Assist with the major department reporting and writing projects including Board Books, Racial Justice & Equity quarter reports financial reporting, budget narratives, and presentations, finance/audit committee documents and reports and other reports as needed.
• Assist in monthly cross-departmental Operations Team meetings and other Financial Team meeting support.
• Sort and scan department mail as needed and manage department mailings as requested.

Finance Operations Support

• Lead the documentation of financial processes including archiving files, moving files to digital workspace, documenting and logging process and videos and creating a wide range of resources for finance i.e manuals, toolkits, handbooks, user guides. Develop and log training materials, demos, procedures, and other important information for documentation to create a comprehensive Finance Resource Library. 
• Provide training and review of documents as needed.
• Assist with annual audit preparation, including document retrieval and audit requests.
• Assist the Senior Director of Accounting with the onboarding process for new department staff and new program staff. Support the development of the finance new staff onboarding process for both finance and non-finance staff to learn financial matters.

Finance Internal Partner Support

• Act as a liaison for the Finance department and point of contact for internal facing financial inquiries. Track department’s point of contacts for budgets, check requests, wires and other administrative financial matters.

• Support the set up and management of a single point of contact process for finance. Act as a switchboard to manage financial requests, needs and inquiries sent to Finance and create systems that track finance efficiency, response time and type of requests we manage. Follow requests from inception to closure and completion. Advise on system improvements over time and produce annual reporting on the timing, effectiveness and categories of requests coming into finance.

General Finance Duties

• Support financial database administration functions and liaison work with database users and companies.
• Provide backup support to all wire packets. Monitor wire tracking and analysis as needed. Monitor wires inbox and send out wires/internal transfers for processing.
• Reconcile small expense/revenue accounts as needed. 
• Compile Stripe revenue reports as back up or as needed.
• Help contribute to and track the department’s racial justice and equity work and help ensure an inclusive organizational culture.

• Process weekly check requests for the Finance department.
• Daily VF and AF Stripe Reports.

• Perform Other financial duties as assigned.

Qualifications: 

• Work Experience: Required - 2 years of administration and database experience. Experience with scheduling and project management. Experience writing/creating documents. Experience working with wire transfers. Preferred - Experience working with non-profit organizations in a finance department. Experience with the financial audit process and/or IRS 1099-MISC preparation. Experience working with external vendors. Experience with training others. 
• Skills: Able to effectively manage time to meet multiple competing deadlines often under pressure. Understanding of finance functions, including basic accounts payable, banking and deposits. Ability to research with multiple stakeholders. Must possess excellent written and oral communications skills, strong word processing and spreadsheet skills (Windows, Microsoft Word, and Excel required, PowerPoint preferred), attentive to details, and adept at developing and maintaining systems and processes. Comfortable working in a fast-paced dynamic environment; Ability to adapt well to new technologies and effective time management skills. Must demonstrate initiative in problem-solving; critical thinking skills; must be able to communicate effectively with members of the Finance Team as well as staff members of other departments and vendors; self-starter, ability to juggle multiple tasks.
• Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and lead on varying cultural and community norms. Commitment to anti-racism, equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
• Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The position will occasionally require the employee to work from the LCV office up to 3 days a week. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.

To Apply: Send cover letter and resume to hr@lcv.org with “Finance Operations Coordinator” in the subject line by October 23, 2022. No phone calls please. 

LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.

https://www.lcv.org/careers/lcv-job-openings/finance-operations-coordinator/