Program Coordinator (Administrator I)

SUMMARY:

King County's Department of Local Services (DLS) Director's Office is seeking a Program Coordinator (Administrator I) to provide administrative and program support for the Participatory Budgeting Program. In this newly created position, you will have the opportunity to help uphold our county’s true north values. This position supports the County’s policy of being anti-racist and seeking to transform programming and service delivery that has historically harmed, neglected or excluded Black, Indigenous and People of Color (BIPOC).

The ideal candidate for this role will be a self-starter who has excellent interpersonal skills, a keen attention to detail, an ability to stay focused in a fast-paced environment with competing priorities, and a passion for equity and social justice. 

ABOUT THE PARTICIPATORY BUDGETING PROGRAM:

In 2021, the King County Council directed King County Local Services—which provides local government services to the county’s unincorporated areas—to implement a participatory budgeting process in identified urban areas of Unincorporated King County, and to develop a community-centered advisory board to support an ongoing participatory budgeting effort for these areas of unincorporated King County. This initial effort was funded with a $10 million fund for capital improvement projects, and $1.35 million for programs and services.  Most recently, the program has received additional funding in the approved King County Biennial Budget to support on-going program.

JOB DUTIES:

Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. 

• Provide administrative, contract management and program support services for the Participatory Budgeting program.
• Act as back-up for the program manager: assisting with steering committee correspondence and meeting facilitation as required.
• Attend, take notes and plan meetings (Regular meetings take place in the evenings).
• Work with the communications team to create content for website and social media platforms.
• Support community outreach efforts and assist in organizing the logistics related to community outreach events (location, supplies, marketing materials, attendee communications, etc.).
• Respond to community inquiries about participatory budgeting procedures, processes, events, programs, projects.
• Assist with onboarding of new participatory budgeting community volunteers, help with volunteer management.
• Maintain and update the participatory budgeting Public Input site.
• Assist with preparation of reports, charts, graphs, or other materials.
• Compose, summarize, proofread, and edit responses, presentations, reports, letters and memos to ensure they conform to established procedure and support high customer service standards.
• Coordinate with other administrative staff in the Department to ensure the policies, procedures, and communications are consistently being applied.
• Provide information to management and staff on participatory budgeting administrative policies and procedures.
• Other duties as assigned.

EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:

Minimum Qualifications:  

• Passion for equity, social & racial justice.
• Demonstrated ability to effectively work with community members from diverse backgrounds and do community outreach.
• Strong customer service skills.
• Ability to communicate clearly and succinctly, both verbally and in writing to a range of audiences.
• Experience analytical and problem-solving skills
• Excellent time management and organizational skills
• Being a team member with excellent interpersonal skills
• Basic knowledge of participatory budgeting process
• Skill in social media content creation
• Excellent Microsoft Excel, Word, PowerPoint, and Outlook skills
• Strong knowledge of and demonstrated prior experience using SharePoint and/or other collaborative online tools
• Ability to prioritize tasks.

SUPPLEMENTAL INFORMATION:

Those applicants who pass the initial screening will be invited to interview the week of January 2nd, 2023.

If selected as a finalist, you will be invited to come back the week of January 9th, 2023, for a second interview.

This recruitment may be used to fill vacancies for up to 6 months. Including career service, special duty assignments, STT and TLT opportunities.

WHO MAY APPLY: This position is open to all qualified applicants.

WORK SCHEDULE: The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible.
 
FORMS AND MATERIALS: An online employment application completed at www.kingcounty.gov/jobs, resume, and cover letter (no more than 2 pages) summarizing how you meet the experience, qualifications, knowledge, and skills for the position.

SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews.  Interviews will be conducted via Teams.  Reference checks and file reviews will be conducted.
   
UNION MEMBERSHIP:  Non-represented
 
For more information regarding this recruitment, please contact:
   Vivienne Swai
   Human Resources Analyst
   206-477-1538
   vswai@kingcounty.gov

Covid-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
 
 As a condition of employment, prior to a final offer of employment, you will be required to:
 • submit proof of vaccination or
 • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
 
The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.

Teleworking Requirement 
The work associated with this position will be performed through a hybrid work schedule of teleworking, onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities.)  Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
 
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
   
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.  
 
Forbes recently named King County as one of Washington State's best employers. 
 
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 
 
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement. 

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