Individual Philanthropy Coordinator

  • World Resource Institute
  • Washington, DC
  • Mar 08, 2023
Full time Administrative Database Financial Information Systems Admin-Clerical

Job Description

This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work.Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position. 

About the Program:

Now is the time to move from commitments to action on climate change—WRI is at the forefront of this urgent transition. WRI has the knowledge, convening power and tools to drive change and its Individual Philanthropy Sector builds relationships with Individuals and Family Foundations to help the Institute deliver results and bring about a more equitable and sustainable world. The Individual Philanthropy Sector is part of WRI’s broader Global Development Program, which coordinates all fundraising for WRI. In this capacity, the Individual Philanthropy Team is part of a growing and evolving Individual Philanthropy program organized around principal gifts ($500,000+), major gifts ($10,000+), mid-level gifts ($1,000-$9,999), and annual fund gifts (<$1,000).

Job Highlight:

The Individual Philanthropy Coordinator will directly support a growing Individual Philanthropy Team as it engages with Individuals and Family Foundations who provide general and programmatic support to the Organization. In this role, you will support the Team with fundraising efforts and ensure it is working in coordination across the Individual Philanthropy pipeline as well as with its counterparts within the Global Development and Communications & Marketing departments. Your daily work will include administrative and operational tasks, including scheduling, budgeting and resources management. You will support the preparation of materials used for special events, donor acknowledgements and communications. You will also serve as the Individual team’s point person for internal communications. You will be supported by the Individual Philanthropy and Development Operations teams. You will report to the Senior Manager for Operations & Strategy and will have a dotted line to the Development Operations Manager. This position will be a hybrid model of remote and in-office. Candidates must be able to work from the DC office as needed to support cultivation & stewardship opportunities.

What will you do:

Donor and Prospect Engagement (40% time):

  • Provide all-around support for donor engagement and events, including identifying engagement opportunities across the Institute, tracking engagement in WRI’s CRM tool, Salesforce, and serving as point of contact for the communications, core development, and program teams
  • Manage logistics for Individual sector-led events, including event guestlists, vendor and consultant coordination, technology, guest communications and event staffing; coordinate and support event planning and follow-up activities; and assist with multi-sector events
  • Support digital donor engagement by generating communication lists from Salesforce reports; creating and sending email updates and appeals through the bulk email platform; and through routine data maintenance of donor contact information and engagement preferences
  • Support in-house fundraising and stewardship mailings, coordinate with the communications team to outsource bulk mailings, and process all returned mail
  • Coordinate team inputs and develop content for internal communication vehicles and Management team meetings.

Project Management & Administrative Support (35% time):

  • Provide general administrative support for the Individual Philanthropy team such as scheduling meetings, meeting preparation and follow-up, taking meeting notes, ordering office and IT supplies, arranging group travel, and other administrative tasks as needed
  • Process contracts, work orders, expense reports, and invoices to support the team’s various stewardship activities, including events, mailings, and digital outreach
  • Plan yearly mailing supply schedules, monitor office stocks, and place regular orders to fulfill in-house mailing needs
  • Follow fundraising support processes and contribute to the maintenance of the Individual Team Fundraising best practices manual

Budgeting and Financial Management (15% time):

  • Oversee day-to-day financial management of Individual Philanthropy Team project budgets; comply with all internal WRI budgeting and contract policies, processes and deadlines; monitor and update monthly expenses and outlook and keep budgets up to date in IBM TM1 budgeting software in coordination with Development Operations Manager
  • Prepare and deliver monthly budget updates for Development Operations and Individual Philanthropy Team leads
  • Conduct monthly, quarterly, and annual project financial closeout

What will you need:

  • Education: You have completed a Bachelor’s degree or equivalent.
  • Experience: You have 2+ years of experience with or knowledge of Microsoft Office 365, Asana, and Salesforce CRM.
  • Experience working in a development operation or prior fundraising experience preferred, but not required. Ability to track and monitor project progress, expenses, budgets, deadlines and project deliverables
  • Experience and comfort working independently, with attention to detail, and managing multiple priorities.
  • Languages: Proficiency in verbal and written English.
  • Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.

Potential Salary: 

The salary range for this position is 57,000 USD - 64,000 USD if filled by a candidate located and legally able to work in the US. Salary is commensurate with experience and other compensable factors. 


How to Apply:  

Please submit a resume and a cover letter by 6 April, 2023.  You must apply through the WRI Careers portal to be considered.  

What we offer:  

  • A competitive salary  
  • Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.  
  • The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.  
  • A workplace that strives to put diversity and inclusion at the heart of our work.  
  • The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.  
  • Long-term commitment to hybrid working model with flexible working hours. 
  • Generous leave days that increase with tenure.   

About Us:

Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.    

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.  


Our mission and values:  

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.  

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.   


Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.  

Our Human Resources team carefully reviews all applications.   


Corporate Development and Training, Other, Bookkeeping, Financial Analysis-Research-Reporting, Financial Planning-Advising, Fund Accounting, Event Planning-Coordination, Fundraising



$57,000- $65,000