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Technology and Operations Section Receptionist (Administrative Assistant 1)

Washington State Department of Ecology

Keeping Washington Clean and Evergreen The Department of Ecology is hiring a Technology and Operations Section Receptionist (Administrative Assistant 1) within the Nuclear Waste Program . Location: Richland Field Office in Richland, WA . Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is required to work in the office Monday through Friday, 8:00 a.m. to 5:00 p.m., and is not eligible for telework. Application Timeline: Apply by December 16, 2025 This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered. Duties As the Technology and Operations Section Receptionist, you will be the welcoming first point of contact at Ecology's Richland Field Office, providing professional, friendly, and responsive customer service to staff, external partners, and the public. You'll also provide essential organizational support, including administrative duties, managing calendars, scheduling meetings, coordinating travel, assisting with recruitment and hiring processes, and more. This role is exciting and unique, as it combines these traditional administrative office duties with several other customer service-related responsibilities, including serving as the program’s purchasing coordinator and timekeeper, maintaining supply room inventory and tidiness, acting as the primary contact for reserving conference rooms, and overseeing the program’s Business Travel Account log. What you will do: Perform front-desk and reception duties for the Nuclear Waste Program in-person at the Richland Field Office, Monday through Friday, from 8:00 a.m. to 5:00 p.m. Provide administrative support to the Technology and Operations section, including scheduling meetings, preparing agendas, taking notes, assisting with travel logistics, formatting and finalizing the section’s monthly report, etc. Perform purchasing duties for the program. Ensure all visitors sign in to the Visitor Log. Receive, process, and distribute incoming mail. Participate as a member of the Administrative Support Team, assisting with team projects and assignments. Provide backup assistance to the program’s fleet coordinator. Qualifications For detailed information on how we calculate experience, please visit our Recruitment website . Required Qualifications: Two (2) years of experience and/or education as described below: Experience: in clerical, secretarial, bookkeeping, accounting, or general administrative office work. Education: a high school diploma or equivalent, or college credits toward a degree in business administration, public administration, or closely allied field. Additional Required Knowledge, Skills, and Abilities: Microsoft Office Proficiency – Skilled in using Microsoft Office applications, including Outlook, Word, and Excel. Interpersonal and Communication Skills – Ability to communicate clearly and professionally, collaborate effectively with colleagues, and proofread, edit, and format documents for accuracy and clarity. Organizational and Customer Service Skills – Ability to manage multiple tasks in a front desk environment, greet and assist visitors in person, by phone, and in writing, respond professionally to internal and external customer inquiries, and ensure accuracy and attention to detail. Examples of how to qualify: 2 years of experience AND a high school diploma or equivalent. 1 year of experience AND 30-59 semester or 45-89 quarter college credits. No experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree) or higher. Special Requirements/Conditions of Employment: Must possess and maintain a valid driver's license for the operation of state vehicles. Desired Qualifications: Experience in an office setting providing direct administrative support to managers and staff. Experience formatting and editing documents, applying proper grammar, punctuation, and clear professional writing standards while ensuring accessibility. Experience using Microsoft SharePoint. If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles. Supplemental Information Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov . Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our Recruitment website . Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed. Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at 360-407-6186 or careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384. Questions? For specific questions about the position location options, schedule, or duties, please contact Christy Caldwell at Christy.Caldwell@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog . Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative. Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Dec 09, 2025

Full time

Keeping Washington Clean and Evergreen The Department of Ecology is hiring a Technology and Operations Section Receptionist (Administrative Assistant 1) within the Nuclear Waste Program . Location: Richland Field Office in Richland, WA . Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is required to work in the office Monday through Friday, 8:00 a.m. to 5:00 p.m., and is not eligible for telework. Application Timeline: Apply by December 16, 2025 This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered. Duties As the Technology and Operations Section Receptionist, you will be the welcoming first point of contact at Ecology's Richland Field Office, providing professional, friendly, and responsive customer service to staff, external partners, and the public. You'll also provide essential organizational support, including administrative duties, managing calendars, scheduling meetings, coordinating travel, assisting with recruitment and hiring processes, and more. This role is exciting and unique, as it combines these traditional administrative office duties with several other customer service-related responsibilities, including serving as the program’s purchasing coordinator and timekeeper, maintaining supply room inventory and tidiness, acting as the primary contact for reserving conference rooms, and overseeing the program’s Business Travel Account log. What you will do: Perform front-desk and reception duties for the Nuclear Waste Program in-person at the Richland Field Office, Monday through Friday, from 8:00 a.m. to 5:00 p.m. Provide administrative support to the Technology and Operations section, including scheduling meetings, preparing agendas, taking notes, assisting with travel logistics, formatting and finalizing the section’s monthly report, etc. Perform purchasing duties for the program. Ensure all visitors sign in to the Visitor Log. Receive, process, and distribute incoming mail. Participate as a member of the Administrative Support Team, assisting with team projects and assignments. Provide backup assistance to the program’s fleet coordinator. Qualifications For detailed information on how we calculate experience, please visit our Recruitment website . Required Qualifications: Two (2) years of experience and/or education as described below: Experience: in clerical, secretarial, bookkeeping, accounting, or general administrative office work. Education: a high school diploma or equivalent, or college credits toward a degree in business administration, public administration, or closely allied field. Additional Required Knowledge, Skills, and Abilities: Microsoft Office Proficiency – Skilled in using Microsoft Office applications, including Outlook, Word, and Excel. Interpersonal and Communication Skills – Ability to communicate clearly and professionally, collaborate effectively with colleagues, and proofread, edit, and format documents for accuracy and clarity. Organizational and Customer Service Skills – Ability to manage multiple tasks in a front desk environment, greet and assist visitors in person, by phone, and in writing, respond professionally to internal and external customer inquiries, and ensure accuracy and attention to detail. Examples of how to qualify: 2 years of experience AND a high school diploma or equivalent. 1 year of experience AND 30-59 semester or 45-89 quarter college credits. No experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree) or higher. Special Requirements/Conditions of Employment: Must possess and maintain a valid driver's license for the operation of state vehicles. Desired Qualifications: Experience in an office setting providing direct administrative support to managers and staff. Experience formatting and editing documents, applying proper grammar, punctuation, and clear professional writing standards while ensuring accessibility. Experience using Microsoft SharePoint. If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles. Supplemental Information Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov . Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our Recruitment website . Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed. Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at 360-407-6186 or careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384. Questions? For specific questions about the position location options, schedule, or duties, please contact Christy Caldwell at Christy.Caldwell@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog . Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative. Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Office Coordinator (Administrative Assistant 3)

Washington State Department of Ecology Lacey, WA

Keeping Washington Clean and Evergreen The Department of Ecology is hiring an Office Coordinator (Administrative Assistant 3) within the Human Resources Office. Location: Headquarters Office in Lacey, WA . Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is required to work in the office five days per week and is not eligible for telework. Duties In this role, you will provide high-level administrative support for the Human Resources (HR) Office and our management teams. Your daily work will include: Ordering and tracking equipment and supplies. Receiving and sorting incoming mail and preparing outgoing mail. Responding to questions and requests from employees (in person, email, or over the phone). Creating and updating accessible documents. Building and maintaining SharePoint sites and document libraries. Assisting HR staff with ongoing projects. You will often be the first point of contact for employees seeking information or help from HR. Because of this, you will play an important role in supporting our person-centered approach to service. This position is a great opportunity to grow your skills in SharePoint, document accessibility, and HR operations. You will work closely with a mission-driven HR team that supports people working to protect Washington’s environment. We are looking for someone who is motivated, able to take initiative, willing to follow direction, and comfortable balancing multiple tasks at once. Strong customer service skills and the ability to work well with others are essential. If this sounds like a good fit, we encourage you to apply and join our team! Qualifications For detailed information on how we calculate experience, please visit our Recruitment website . Required Qualifications: Four years of experience and/or education as detailed below: Experience in clerical, secretarial, bookkeeping, accounting, or general administrative office work. Education involving a major study in business administration, public administration or closely allied field Required Knowledge and Skills: Administrative and Organizational Skills – Demonstrated experience providing comprehensive administrative support, managing multiple priorities, paying attention to detail, and maintaining accurate records and files. Empathic Communication and Active Listening – The ability to engage with employees through attentive listening, respectful dialogue, and emotional awareness to foster understanding and de-escalate conflict. Emotional Intelligence and Composure – Ability to manage your own emotions under pressure while responding to others calmly and constructively, maintaining a supportive tone. Technical Proficiency – Skilled in Microsoft 365 (Word, Excel, Outlook, Teams), including creating, editing, and managing accessible digital documents and files. SharePoint Proficiency – Demonstrated skills in creating, managing, and administering SharePoint sites and pages, including site design, permission management, content organization, page layout customization, and ongoing updates. Adaptability and Time Management – Demonstrated ability to manage work effectively amid frequent interruptions and shifting priorities, maintaining accuracy and efficiency while adapting to changing assignments. Examples of how to qualify: 4 years of experience. 3 years of experience AND 30-59 semester or 45-89 quarter college credits. 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 1 year of experience AND 90-119 semester or 135-179 quarter college credits. 0 years of experience AND a Bachelor’s degree or above. Special Requirements/Conditions of Employment: Must be able to lift up to 30 lbs. Desired Qualifications: Experience with document accessibility, including creating and/or updating forms to meet accessibility standards. Experience with e-Time or other time/leave management system. Experience with PTS or other electronic purchasing system. Experience with setting up and maintaining filing systems, both electronic and hard copy. Problem-solving skills – the ability to approach issues objectively, analyze root causes, and surface equitable, improvement-focused recommendations to support decision-making. If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles. Supplemental Information Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov . Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity: We champion equity, recognizing that each of us need different things to thrive. Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Application Process Ecology seeks diverse applicants: We view DEIR through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Professional references: at minimum, three professional references with current telephone numbers and email addresses; one contact MUST be your current or most recent supervisor. Please ensure that your cover letter, resume, and/or application specifically address your skills and experience providing comprehensive administrative support, managing multiple priorities, paying attention to detail, and maintaining accurate records and files. Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete For detailed application information, please visit our Recruitment website . Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed. Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at 360-407-6186 or careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384. Questions? For specific questions about the position location options, schedule, or duties, please contact Jovita Ramirez at Jovita.Ramirez@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog . Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Note: This recruitment may be used to fill other positions of the same job classification across the agency.

Nov 26, 2025

Full time

Keeping Washington Clean and Evergreen The Department of Ecology is hiring an Office Coordinator (Administrative Assistant 3) within the Human Resources Office. Location: Headquarters Office in Lacey, WA . Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is required to work in the office five days per week and is not eligible for telework. Duties In this role, you will provide high-level administrative support for the Human Resources (HR) Office and our management teams. Your daily work will include: Ordering and tracking equipment and supplies. Receiving and sorting incoming mail and preparing outgoing mail. Responding to questions and requests from employees (in person, email, or over the phone). Creating and updating accessible documents. Building and maintaining SharePoint sites and document libraries. Assisting HR staff with ongoing projects. You will often be the first point of contact for employees seeking information or help from HR. Because of this, you will play an important role in supporting our person-centered approach to service. This position is a great opportunity to grow your skills in SharePoint, document accessibility, and HR operations. You will work closely with a mission-driven HR team that supports people working to protect Washington’s environment. We are looking for someone who is motivated, able to take initiative, willing to follow direction, and comfortable balancing multiple tasks at once. Strong customer service skills and the ability to work well with others are essential. If this sounds like a good fit, we encourage you to apply and join our team! Qualifications For detailed information on how we calculate experience, please visit our Recruitment website . Required Qualifications: Four years of experience and/or education as detailed below: Experience in clerical, secretarial, bookkeeping, accounting, or general administrative office work. Education involving a major study in business administration, public administration or closely allied field Required Knowledge and Skills: Administrative and Organizational Skills – Demonstrated experience providing comprehensive administrative support, managing multiple priorities, paying attention to detail, and maintaining accurate records and files. Empathic Communication and Active Listening – The ability to engage with employees through attentive listening, respectful dialogue, and emotional awareness to foster understanding and de-escalate conflict. Emotional Intelligence and Composure – Ability to manage your own emotions under pressure while responding to others calmly and constructively, maintaining a supportive tone. Technical Proficiency – Skilled in Microsoft 365 (Word, Excel, Outlook, Teams), including creating, editing, and managing accessible digital documents and files. SharePoint Proficiency – Demonstrated skills in creating, managing, and administering SharePoint sites and pages, including site design, permission management, content organization, page layout customization, and ongoing updates. Adaptability and Time Management – Demonstrated ability to manage work effectively amid frequent interruptions and shifting priorities, maintaining accuracy and efficiency while adapting to changing assignments. Examples of how to qualify: 4 years of experience. 3 years of experience AND 30-59 semester or 45-89 quarter college credits. 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 1 year of experience AND 90-119 semester or 135-179 quarter college credits. 0 years of experience AND a Bachelor’s degree or above. Special Requirements/Conditions of Employment: Must be able to lift up to 30 lbs. Desired Qualifications: Experience with document accessibility, including creating and/or updating forms to meet accessibility standards. Experience with e-Time or other time/leave management system. Experience with PTS or other electronic purchasing system. Experience with setting up and maintaining filing systems, both electronic and hard copy. Problem-solving skills – the ability to approach issues objectively, analyze root causes, and surface equitable, improvement-focused recommendations to support decision-making. If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles. Supplemental Information Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov . Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity: We champion equity, recognizing that each of us need different things to thrive. Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Application Process Ecology seeks diverse applicants: We view DEIR through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Professional references: at minimum, three professional references with current telephone numbers and email addresses; one contact MUST be your current or most recent supervisor. Please ensure that your cover letter, resume, and/or application specifically address your skills and experience providing comprehensive administrative support, managing multiple priorities, paying attention to detail, and maintaining accurate records and files. Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete For detailed application information, please visit our Recruitment website . Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed. Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at 360-407-6186 or careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384. Questions? For specific questions about the position location options, schedule, or duties, please contact Jovita Ramirez at Jovita.Ramirez@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog . Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Note: This recruitment may be used to fill other positions of the same job classification across the agency.

Development Operations Coordinator

Michigan League of Conservation Voters

The Michigan League of Conservation Voters (LCV) — one of Michigan’s largest, most impactful political advocacy organizations tackling drinking water contamination, the rapidly-worsening impacts of climate change, and efforts to undermine our access to the ballot — is seeking a full-time Development Operations Coordinator to support the Development team’s data tool, Every Action, to provide administrative support, and to lead event planning efforts. They will ensure our data is up to date and fundraising efforts are strategic, tracked, reported, and celebrated while working closely with the Director of Advancement to manage the internal department operations. This position is responsible for all information necessary for Michigan LCV to build meaningful donor relationships, expand impact over time, and reach ambitious goals. The ideal candidate will be an experienced administrator with a deep understanding of data administration, fund development systems, project management, and event planning. They will excel at process improvement, have a high standard for quantitative and qualitative data, and have a strong attention to detail. This position offers an opportunity to build the backbone of a growing development program, to create innovative, efficient ways to better inform outreach and relationships with donors, and to support a team of dedicated, kind and fun colleagues in reaching big goals. About the Michigan League of Conservation Voters The Michigan League of Conservation Voters is a statewide political organization whose mission is to elect pro-conservation candidates to office and to hold all decision makers accountable for protecting Michigan’s drinking water, attacking climate change, and expanding access to the ballot. We work closely with elected officials, business leaders, partner organizations, and advocates from across the state, and we have built a reputation as the leading, non-partisan political voice for Michigan’s land, air, and water. Michigan LCV is an equal opportunity employer. We assure equal treatment in hiring selection, promotion, transfer, compensation, benefits, training, discipline, and other personnel practices and terms or conditions of employment without regard to race, color, religion, sex, age, national origin, height, weight, marital status, genetic testing status, veteran status, disability, sexual orientation, gender status, or any other protected class established by all applicable federal, state and local laws and ordinances. Job Responsibilities This position reports to the Director of Advancement, is based Michigan, and is responsible for the following: Maintains accurate funder, donor, and prospect data in database and processes gifts/grants, receipts, acknowledgements, reminders, and other gift documents according to standard policies, best practices, and procedures Builds and runs queries, exports, lists, merges, and reports of constituent and gift data according to parameters developed in cooperation with Communications Team Completes gift/grant processing, including but not limited to deposits, fund reports, monthly reconciliation, annual audits, etc. in collaboration with Finance Office Assists Development Team with donor prospecting, wealth screening, communications, and stewardship efforts and records information in database according to standard policies, best practices, and procedures Serves as the primary coordinator to execute fundraising events — with a particular focus on the annual gala — including researching and collaborating with vendors, drafting and sending invitations, working with other departments to ensure communications and programming run smoothly, handling day-of logistics, and tracking RSVPs, attendance, pledges, and gifts Provides donor services and support offering exemplary customer service experience including in person, by phone, and email communications Provides administrative and project support for the Development Team, including but not limited to tracking grants, organizing and presenting data, maintaining department calendar, executing donor communications, organizing department meeting notes and priorities, and keeping all abreast of progress toward goals Works with development team leadership to draft, train, and continually review all policies and procedures are documented Consistently operates with internal transparency and external confidentiality Participates in Michigan LCV political election work — doing the hard work of campaigning, which means door-to-door field canvassing, text and phone banking, and/or attending campaign events Qualifications We are seeking candidates who are tenacious, self-starters, problem-solvers, innovators, and who will live our mission every day . You should have: At least 2 years of database administration experience, including researching, tracking and reporting information in a clear, concise, and easily-digestible way. At least 2 years of project management experience, with a track record of managing processes and meeting deadlines necessary to achieve fundraising goals as well as a demonstrated ability to effectively and efficiently support multiple projects at once. Excellent problem-solving, organizational, and time/task-management skills, with a proven ability to achieve long-term goals by creating work plans, setting priorities, and anticipating potential challenges. Natural customer service instincts and the interest in using those instincts to authentically connect with donors. Positive, solutions-oriented attitude and a commitment to maintaining a supportive, empowering culture. A commitment to improving processes, functionality, and the quality of data. A proven track record of working with high-performing teams of staff, funders, and partners who represent a rich mix of people across race, gender, sexual orientation, and other group identities. Reliable access to the internet and a phone to use for work purposes, and transportation for travel across the state as well as the ability to participate in campaign activities, either phone banking or canvassing. Cultural competence: Demonstrated awareness of one’s own cultural identity and the ability to learn and build on varying community norms Ability to make authentic relationships across difference Understanding of how environmental and voting rights issues intersect with racism, economic and social inequality in the U.S. Commitment to equity and inclusion as organizational practice and culture Compensation & Benefits Step 1 (< 4 years of paid and direct experience): $62,000 Step 2 (5+ years of paid and direct experience): $66,000 Michigan LCV offers a benefits package that includes health, dental, and vision coverage, long-term and short-term disability coverage, life insurance coverage, a retirement savings program, reimbursements for business-related travel, a generous paid time off policy, and a team of smart, funny, and kind colleagues working together to deliver on a mission that matters. This position is in the bargaining unit for Michigan LCV Workers United and is covered by a collective bargaining agreement. How to Apply Applications will be reviewed on a rolling basis. If you need accommodation or assistance with our online application, please tell us how we can make this process accessible to you by emailing jobs@michiganlcv.org or by calling us at (734) 222-9650. We know not all strong candidates will have every skill we list. We still want to hear from you. Research shows that women, non-binary people, disabled people, and people of color are less likely to apply for a position if they don’t meet every skill listed. At Michigan LCV, we believe our collective differences enable us to make better decisions, drive innovation, and deliver impactful results. We are committed to creating racial justice and equity within the environmental movement, and we know that begins with us doing the work ourselves.

Nov 24, 2025

Full time

The Michigan League of Conservation Voters (LCV) — one of Michigan’s largest, most impactful political advocacy organizations tackling drinking water contamination, the rapidly-worsening impacts of climate change, and efforts to undermine our access to the ballot — is seeking a full-time Development Operations Coordinator to support the Development team’s data tool, Every Action, to provide administrative support, and to lead event planning efforts. They will ensure our data is up to date and fundraising efforts are strategic, tracked, reported, and celebrated while working closely with the Director of Advancement to manage the internal department operations. This position is responsible for all information necessary for Michigan LCV to build meaningful donor relationships, expand impact over time, and reach ambitious goals. The ideal candidate will be an experienced administrator with a deep understanding of data administration, fund development systems, project management, and event planning. They will excel at process improvement, have a high standard for quantitative and qualitative data, and have a strong attention to detail. This position offers an opportunity to build the backbone of a growing development program, to create innovative, efficient ways to better inform outreach and relationships with donors, and to support a team of dedicated, kind and fun colleagues in reaching big goals. About the Michigan League of Conservation Voters The Michigan League of Conservation Voters is a statewide political organization whose mission is to elect pro-conservation candidates to office and to hold all decision makers accountable for protecting Michigan’s drinking water, attacking climate change, and expanding access to the ballot. We work closely with elected officials, business leaders, partner organizations, and advocates from across the state, and we have built a reputation as the leading, non-partisan political voice for Michigan’s land, air, and water. Michigan LCV is an equal opportunity employer. We assure equal treatment in hiring selection, promotion, transfer, compensation, benefits, training, discipline, and other personnel practices and terms or conditions of employment without regard to race, color, religion, sex, age, national origin, height, weight, marital status, genetic testing status, veteran status, disability, sexual orientation, gender status, or any other protected class established by all applicable federal, state and local laws and ordinances. Job Responsibilities This position reports to the Director of Advancement, is based Michigan, and is responsible for the following: Maintains accurate funder, donor, and prospect data in database and processes gifts/grants, receipts, acknowledgements, reminders, and other gift documents according to standard policies, best practices, and procedures Builds and runs queries, exports, lists, merges, and reports of constituent and gift data according to parameters developed in cooperation with Communications Team Completes gift/grant processing, including but not limited to deposits, fund reports, monthly reconciliation, annual audits, etc. in collaboration with Finance Office Assists Development Team with donor prospecting, wealth screening, communications, and stewardship efforts and records information in database according to standard policies, best practices, and procedures Serves as the primary coordinator to execute fundraising events — with a particular focus on the annual gala — including researching and collaborating with vendors, drafting and sending invitations, working with other departments to ensure communications and programming run smoothly, handling day-of logistics, and tracking RSVPs, attendance, pledges, and gifts Provides donor services and support offering exemplary customer service experience including in person, by phone, and email communications Provides administrative and project support for the Development Team, including but not limited to tracking grants, organizing and presenting data, maintaining department calendar, executing donor communications, organizing department meeting notes and priorities, and keeping all abreast of progress toward goals Works with development team leadership to draft, train, and continually review all policies and procedures are documented Consistently operates with internal transparency and external confidentiality Participates in Michigan LCV political election work — doing the hard work of campaigning, which means door-to-door field canvassing, text and phone banking, and/or attending campaign events Qualifications We are seeking candidates who are tenacious, self-starters, problem-solvers, innovators, and who will live our mission every day . You should have: At least 2 years of database administration experience, including researching, tracking and reporting information in a clear, concise, and easily-digestible way. At least 2 years of project management experience, with a track record of managing processes and meeting deadlines necessary to achieve fundraising goals as well as a demonstrated ability to effectively and efficiently support multiple projects at once. Excellent problem-solving, organizational, and time/task-management skills, with a proven ability to achieve long-term goals by creating work plans, setting priorities, and anticipating potential challenges. Natural customer service instincts and the interest in using those instincts to authentically connect with donors. Positive, solutions-oriented attitude and a commitment to maintaining a supportive, empowering culture. A commitment to improving processes, functionality, and the quality of data. A proven track record of working with high-performing teams of staff, funders, and partners who represent a rich mix of people across race, gender, sexual orientation, and other group identities. Reliable access to the internet and a phone to use for work purposes, and transportation for travel across the state as well as the ability to participate in campaign activities, either phone banking or canvassing. Cultural competence: Demonstrated awareness of one’s own cultural identity and the ability to learn and build on varying community norms Ability to make authentic relationships across difference Understanding of how environmental and voting rights issues intersect with racism, economic and social inequality in the U.S. Commitment to equity and inclusion as organizational practice and culture Compensation & Benefits Step 1 (< 4 years of paid and direct experience): $62,000 Step 2 (5+ years of paid and direct experience): $66,000 Michigan LCV offers a benefits package that includes health, dental, and vision coverage, long-term and short-term disability coverage, life insurance coverage, a retirement savings program, reimbursements for business-related travel, a generous paid time off policy, and a team of smart, funny, and kind colleagues working together to deliver on a mission that matters. This position is in the bargaining unit for Michigan LCV Workers United and is covered by a collective bargaining agreement. How to Apply Applications will be reviewed on a rolling basis. If you need accommodation or assistance with our online application, please tell us how we can make this process accessible to you by emailing jobs@michiganlcv.org or by calling us at (734) 222-9650. We know not all strong candidates will have every skill we list. We still want to hear from you. Research shows that women, non-binary people, disabled people, and people of color are less likely to apply for a position if they don’t meet every skill listed. At Michigan LCV, we believe our collective differences enable us to make better decisions, drive innovation, and deliver impactful results. We are committed to creating racial justice and equity within the environmental movement, and we know that begins with us doing the work ourselves.

Manager of Fundraising Data and Donor Analytics

Water for People

About This Role The Manager of Fundraising Data and Donor Analytics is a member of the Donor Engagement sub-team within the Donor Impact Team, is responsible for the comprehensive management and analysis of all fundraising donors, donations, and performance data. This role applies a strategic, detail-oriented, and data-driven approach to donor engagement and database management, directly supporting the organization's ambitious growth objectives. As a key partner to the Chief Growth Officer and Donor Impact departmental leaders, this role is critical in ensuring data integrity, implementing best practices for data health and hygiene, and leveraging advanced analytics to drive accurate fundraising revenue forecasting, donor segmentation, and actionable fundraising strategies. As a strategic partner to fundraisers across the Donor Impact Team, this position also plays a pivotal role in driving data-informed decision-making and optimizing our fundraising systems. You Will bring to This Role Data Insight and Interpretation: A deep analytical mindset with the ability to not only understand complex data sets but to discern meaningful trends, patterns, and insights that inform strategic fundraising decisions. Gap Analysis and Systems Thinking: A critical eye for identifying what is missing— whether gaps in data, process inefficiencies, or under-leveraged CRM capabilities—and for proactively recommending solutions that strengthen donor engagement and operational performance. Skilled Translation Across Teams: The ability to act as a translator between technical systems and fundraising strategy—clearly communicating data concepts to non-technical colleagues and aligning database functions with organizational goals. Prioritization in a Dynamic Environment: Strong decision-making skills with the ability to triage tasks, manage competing deadlines, and stay focused on high-impact activities in a fast-paced, mission-driven environment. Collaborative, Service-Oriented Approach: A solutions-focused, service mindset that supports colleagues with responsiveness, clarity, and a commitment to shared success—helping the team achieve greater impact through data integrity and CRM excellence. In This Role You Will Regarding Fundraising Data and Revenue Analysis Design and develop reports to inform the strategic decision making of the fundraising team. Analyze fundraising metrics and performance for distribution to Global Leadership Team and Board of Directors, in partnership with the Chief Growth Officer. Assist Donor Impact Teams’ individual and specific reporting needs. Support revenue budget and forecasting processing, providing historical trends. Provide accurate and comprehensive reporting at various frequencies that provide insight into the current state of a campaign. Collaborate with the Financial Department to accurately represent Fundraising analytics. Help Donor Impact Directors and the Chief Growth Officer track and report on their set goals. Establish, design, and support the distribution of reporting through RE NXT and other Business Intelligence Tools. Continuously analyze the reporting and analytics needs of Water For People Donor Impact Teams and ensure resources are available. Support and train Donor Impact Team members on canned reporting and shared reports that they can access regularly. Continue education to stay current on best practices, techniques, and technologies. Lead the recruitment, hiring/onboarding, and training process for the Data Coordinator and any internal or external analyst. Supervise the Data Coordinator including establishing performance goals, evaluating, and supporting professional development needs. Onboard new Donor Impact employees who need access to the database to the system. Foster a culture of collaboration and accountability for all using the database including confidence in users. Provide resources and training to cultivate confidence for system users to own their tools and functions within the database, Oversee donor database of record systems budget. Collaborate with all Donor Impact employees including Directors and Chief Growth Officer for data and analytic needs. Work with external service providers to maintain donor database system. Work closely with stakeholders to understand their goals and data dependencies, translate user analytics, and apply standard data analysis processes that conclude with sharing findings in various formats. Regarding Fundraising Data Management & Configuration Configure, maintain, and manage the database of record, Blackbaud Raiser’s Edge NXT database. Establish and maintain best practices and effective data coding for database structure, integrations, fundraising processes and goals, and reporting. Develop, implement, and document data management processes in accordance with best practices and data governance principles for system users. Oversee integrations between Blackbaud Raiser’s Edge NXT and other systems by executing data integration and migration projects. Formulate techniques and policies for quality data collection and entry to data health including the adequacy, accuracy, and legitimacy of data. Configure the database by performing ongoing data cleaning projects to ensure data health and proper database structure and usage. Monitor and analyze donor data systems and evaluate their performance to discover ways of enhancing them (new technologies, upgrades etc.) Ensure digital databases and archives are protected from security breaches and data losses. Troubleshoot data-related problems and authorize maintenance or modifications. Administer regular quality checks and assurance. Create, review, and deliver donor lists and segments. Act as lead for management of caging/lockbox partner including contract management, budgeting, and invoices. Oversee gift processing-the recording and processing of contributions and ensuring all gifts are promptly and accurately entered, receipted, and acknowledged. Support the Data Coordinator when necessary. Collaborate with the Financial Department to ensure accurate and timely reconciliation. Manage the upcoming transition from Blackbaud (RE database view to RE NXT). Support all colleagues by best representing the database. Maintain up-to-date knowledge of best practices and technologies. Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. You Will Excel In This Role If You Have Bachelor’s Degree or equivalent work experience. Minimum 5 years’ proven work experience in nonprofit fundraising database management specifically with Blackbaud Raiser’s Edge NXT including Queue. Experience working with multiple databases and software platforms, including relational databases and data visualization tools. Hands-on experience with various BI operations, including dashboards, visualizations, reporting, and data mining, and proven ability to utilize these tools for data-driven decision-making to tell compelling data stories. Ability to analyze and review operational procedures, identify problem areas, and optimize performance through procedural changes. Project management and organizational skills, with ability to establish priorities, balance multiple assignments, and meet deadlines. English language fluency. Proficiency in Microsoft Office program suite. More About This Role Ability to work outside regular business hours to meet with team members located in other time zones. Opportunity for Occasional travel Candidates must be citizens or legally authorized to work in the US. This position can be fully remote or can work from our office in Greenwood Village, Colorado. Water For People will only seek candidates from following states: AZ, CO, DC, FL, GA, IN, KY, LA, MD, ME, MI, NC, NE, OH, OK, OR, TX, VA.

Nov 03, 2025

Full time

About This Role The Manager of Fundraising Data and Donor Analytics is a member of the Donor Engagement sub-team within the Donor Impact Team, is responsible for the comprehensive management and analysis of all fundraising donors, donations, and performance data. This role applies a strategic, detail-oriented, and data-driven approach to donor engagement and database management, directly supporting the organization's ambitious growth objectives. As a key partner to the Chief Growth Officer and Donor Impact departmental leaders, this role is critical in ensuring data integrity, implementing best practices for data health and hygiene, and leveraging advanced analytics to drive accurate fundraising revenue forecasting, donor segmentation, and actionable fundraising strategies. As a strategic partner to fundraisers across the Donor Impact Team, this position also plays a pivotal role in driving data-informed decision-making and optimizing our fundraising systems. You Will bring to This Role Data Insight and Interpretation: A deep analytical mindset with the ability to not only understand complex data sets but to discern meaningful trends, patterns, and insights that inform strategic fundraising decisions. Gap Analysis and Systems Thinking: A critical eye for identifying what is missing— whether gaps in data, process inefficiencies, or under-leveraged CRM capabilities—and for proactively recommending solutions that strengthen donor engagement and operational performance. Skilled Translation Across Teams: The ability to act as a translator between technical systems and fundraising strategy—clearly communicating data concepts to non-technical colleagues and aligning database functions with organizational goals. Prioritization in a Dynamic Environment: Strong decision-making skills with the ability to triage tasks, manage competing deadlines, and stay focused on high-impact activities in a fast-paced, mission-driven environment. Collaborative, Service-Oriented Approach: A solutions-focused, service mindset that supports colleagues with responsiveness, clarity, and a commitment to shared success—helping the team achieve greater impact through data integrity and CRM excellence. In This Role You Will Regarding Fundraising Data and Revenue Analysis Design and develop reports to inform the strategic decision making of the fundraising team. Analyze fundraising metrics and performance for distribution to Global Leadership Team and Board of Directors, in partnership with the Chief Growth Officer. Assist Donor Impact Teams’ individual and specific reporting needs. Support revenue budget and forecasting processing, providing historical trends. Provide accurate and comprehensive reporting at various frequencies that provide insight into the current state of a campaign. Collaborate with the Financial Department to accurately represent Fundraising analytics. Help Donor Impact Directors and the Chief Growth Officer track and report on their set goals. Establish, design, and support the distribution of reporting through RE NXT and other Business Intelligence Tools. Continuously analyze the reporting and analytics needs of Water For People Donor Impact Teams and ensure resources are available. Support and train Donor Impact Team members on canned reporting and shared reports that they can access regularly. Continue education to stay current on best practices, techniques, and technologies. Lead the recruitment, hiring/onboarding, and training process for the Data Coordinator and any internal or external analyst. Supervise the Data Coordinator including establishing performance goals, evaluating, and supporting professional development needs. Onboard new Donor Impact employees who need access to the database to the system. Foster a culture of collaboration and accountability for all using the database including confidence in users. Provide resources and training to cultivate confidence for system users to own their tools and functions within the database, Oversee donor database of record systems budget. Collaborate with all Donor Impact employees including Directors and Chief Growth Officer for data and analytic needs. Work with external service providers to maintain donor database system. Work closely with stakeholders to understand their goals and data dependencies, translate user analytics, and apply standard data analysis processes that conclude with sharing findings in various formats. Regarding Fundraising Data Management & Configuration Configure, maintain, and manage the database of record, Blackbaud Raiser’s Edge NXT database. Establish and maintain best practices and effective data coding for database structure, integrations, fundraising processes and goals, and reporting. Develop, implement, and document data management processes in accordance with best practices and data governance principles for system users. Oversee integrations between Blackbaud Raiser’s Edge NXT and other systems by executing data integration and migration projects. Formulate techniques and policies for quality data collection and entry to data health including the adequacy, accuracy, and legitimacy of data. Configure the database by performing ongoing data cleaning projects to ensure data health and proper database structure and usage. Monitor and analyze donor data systems and evaluate their performance to discover ways of enhancing them (new technologies, upgrades etc.) Ensure digital databases and archives are protected from security breaches and data losses. Troubleshoot data-related problems and authorize maintenance or modifications. Administer regular quality checks and assurance. Create, review, and deliver donor lists and segments. Act as lead for management of caging/lockbox partner including contract management, budgeting, and invoices. Oversee gift processing-the recording and processing of contributions and ensuring all gifts are promptly and accurately entered, receipted, and acknowledged. Support the Data Coordinator when necessary. Collaborate with the Financial Department to ensure accurate and timely reconciliation. Manage the upcoming transition from Blackbaud (RE database view to RE NXT). Support all colleagues by best representing the database. Maintain up-to-date knowledge of best practices and technologies. Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. You Will Excel In This Role If You Have Bachelor’s Degree or equivalent work experience. Minimum 5 years’ proven work experience in nonprofit fundraising database management specifically with Blackbaud Raiser’s Edge NXT including Queue. Experience working with multiple databases and software platforms, including relational databases and data visualization tools. Hands-on experience with various BI operations, including dashboards, visualizations, reporting, and data mining, and proven ability to utilize these tools for data-driven decision-making to tell compelling data stories. Ability to analyze and review operational procedures, identify problem areas, and optimize performance through procedural changes. Project management and organizational skills, with ability to establish priorities, balance multiple assignments, and meet deadlines. English language fluency. Proficiency in Microsoft Office program suite. More About This Role Ability to work outside regular business hours to meet with team members located in other time zones. Opportunity for Occasional travel Candidates must be citizens or legally authorized to work in the US. This position can be fully remote or can work from our office in Greenwood Village, Colorado. Water For People will only seek candidates from following states: AZ, CO, DC, FL, GA, IN, KY, LA, MD, ME, MI, NC, NE, OH, OK, OR, TX, VA.

Business Operations Coordinator

Oregon Health Authority

Opportunity Awaits, Apply Today! Business Operations Coordinator (AS2) The Business Operations Coordinator (AS2) provides technical, analytical, and administrative support to ensure efficient operations within the Health Policy and Analytics Division (HPA), primarily for the Office of Health Policy. This role coordinates logistics for high-profile internal and external committees, supports directors and managers with operational needs, and contributes to problem-solving through research and data analysis. The position also supports communications, policy, and procedural initiatives, manages confidential information with discretion, and provides backup support to the Office of Business Operations to maintain continuity across the division. This position falls under the AS2 classification. The AA Rate Pay Range for this position is $4,207.00- $5,842.00 USD Monthly. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. For a full review of the position description, which describes the job duties of this position please click here. If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all. What We Are Looking For Minimum Qualifications: These qualifications must be visible in your application for consideration. Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience. Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your resume and cover letter. Demonstrated ability in planning, managing, and executing complex projects to successful completion. Track record of identifying and implementing process improvement efficiencies within assigned roles and responsibilities. Skill in balancing and achieving divisional priorities while navigating competing and complex demands. Demonstrated understanding of divisional and agency structures, including interdependencies across functions. Proven capability in identifying key connection points between work groups, programs, offices, and divisions to enhance collaboration and outcomes. Highly skilled in organization, time management, and self-direction while maintaining high levels of productivity and accountability. Advanced proficiency in utilizing Zoom and Microsoft 365 applications for meetings, collaboration, and workflow management. Exceptional ability in synthesizing information quickly, thinking critically, considering multiple perspectives, and generating effective solutions. Application Guidance How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, cover letter , and answer all supplemental questions . External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements. Internal Candidates: Current State of Oregon employees must apply through their employee Workday login . Be sure to follow all application submission requirements. Applicants who fail to upload resume and cover letter will not be considered . Your cover letter should describe how you meet the desired attributes for this position; your cover letter should be a maximum of 2 pages. Please address in your cover letter your experience with high-profile committees and your comfort level using Zoom and Teams for meeting coordination. After You Apply: Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them. Remember to check your email (including your junk folder) and Workday inbox for updates on your application. We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application. Reminders: Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job ! Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions. Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Senior Recruiter, Tracy Blach at: Tracy.Blach@oha.oregon.gov | 503-509-5513. Benefits of Joining Our Team We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including: Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon. Additional Details The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information. The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification. Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards. Helpful Links & Resources How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class—including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation—and we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position. OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.

Oct 24, 2025

Full time

Opportunity Awaits, Apply Today! Business Operations Coordinator (AS2) The Business Operations Coordinator (AS2) provides technical, analytical, and administrative support to ensure efficient operations within the Health Policy and Analytics Division (HPA), primarily for the Office of Health Policy. This role coordinates logistics for high-profile internal and external committees, supports directors and managers with operational needs, and contributes to problem-solving through research and data analysis. The position also supports communications, policy, and procedural initiatives, manages confidential information with discretion, and provides backup support to the Office of Business Operations to maintain continuity across the division. This position falls under the AS2 classification. The AA Rate Pay Range for this position is $4,207.00- $5,842.00 USD Monthly. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. For a full review of the position description, which describes the job duties of this position please click here. If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all. What We Are Looking For Minimum Qualifications: These qualifications must be visible in your application for consideration. Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience. Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your resume and cover letter. Demonstrated ability in planning, managing, and executing complex projects to successful completion. Track record of identifying and implementing process improvement efficiencies within assigned roles and responsibilities. Skill in balancing and achieving divisional priorities while navigating competing and complex demands. Demonstrated understanding of divisional and agency structures, including interdependencies across functions. Proven capability in identifying key connection points between work groups, programs, offices, and divisions to enhance collaboration and outcomes. Highly skilled in organization, time management, and self-direction while maintaining high levels of productivity and accountability. Advanced proficiency in utilizing Zoom and Microsoft 365 applications for meetings, collaboration, and workflow management. Exceptional ability in synthesizing information quickly, thinking critically, considering multiple perspectives, and generating effective solutions. Application Guidance How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, cover letter , and answer all supplemental questions . External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements. Internal Candidates: Current State of Oregon employees must apply through their employee Workday login . Be sure to follow all application submission requirements. Applicants who fail to upload resume and cover letter will not be considered . Your cover letter should describe how you meet the desired attributes for this position; your cover letter should be a maximum of 2 pages. Please address in your cover letter your experience with high-profile committees and your comfort level using Zoom and Teams for meeting coordination. After You Apply: Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them. Remember to check your email (including your junk folder) and Workday inbox for updates on your application. We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application. Reminders: Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job ! Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions. Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Senior Recruiter, Tracy Blach at: Tracy.Blach@oha.oregon.gov | 503-509-5513. Benefits of Joining Our Team We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including: Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon. Additional Details The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information. The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification. Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards. Helpful Links & Resources How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class—including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation—and we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position. OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.

Northern Range Operations Senior Manager

The Marine Mammal Center

We’re Hiring! Northern Range Operations Senior Manager Location of Position: Marin Headlands, Sausalito, California Reports to : Director, Field Operations & Response Position Classification & Expected Hours of Work, and Travel: This is a full-time position. Regular onsite work is required. Days and hours of work may vary according to the needs of The Marine Mammal Center. Evening, weekend, and holiday work is required as job duties demand. Occasional travel to satellite facilities and/or fieldwork within California is expected for this position. Compensation Range: $ 81,120 - $93,600 annual Benefits: Holidays Sick Time Vacation Medical, Dental, and Vision Life Insurance Long Term Disability Insurance 401k Retirement Plan Employee Assistance Program Job Summary: The Northern Range Operations (NRO) Senior Manager provides direction and oversight for The Marine Mammal Center’s northernmost response region in California. This includes the Center’s rescue hotline, all regional response and release operations, and response-related partner and community engagement in the region. They lead a large team of staff and volunteers, fostering development, operational excellence, and strong internal communications, while ensuring adherence to policies, permits, and programmatic standards. This role is also part of the Field Operations & Response (FOR) leadership team, shaping response strategy and ensuring consistent and efficient operations across the full California range. They facilitate cross-functional collaboration, represent the Center with internal teams, NOAA, and other external partners, and serve as a subject matter expert contributing to departmental and organization-wide initiatives aligned with the Center’s mission and strategic priorities. Essential Functions: Program Management: 60% Lead the overall day-to-day operations of the Northern Range response region, including the response, release, and dispatch functions, in alignment with the objectives and strategic priorities of the Field Operations and Response department. Support staff and volunteers by providing rescue hotline coverage, response support, and other hands-on work according to team scheduling needs, capacity, and seasonal increases in team workload. Develop, implement, and oversee response operations policies and procedures, ensuring compliance with permits, regulatory guidance, and organizational standards. Collaborate with management across the California range and other departments to optimize resource deployment, operational readiness, and integration of NRO with broader organizational initiatives. Oversee the accurate completion of administrative and programmatic tasks, data entry and management, and operational metrics to ensure the efficiency and effectiveness of Dispatch operations. Ensure team adherence to all permits and guidance from permitting agencies. Ensure the development and maintenance of field response capabilities among staff and volunteers to support pinniped rescue teams and other operational needs. Lead team’s communications and collaboration with NOAA and other external partners as appropriate. Facilitate the cooperative integration of dispatch operations with other response efforts, represent NRO in inter- and intra-departmental meetings, and ensure the ability of the team to aid relevant operations of the Center requiring logistical support. Partner with the Learning & Development team as a subject matter expert to support the creation and updating of training courses. Leadership & People Management: 20% Hire, train, mentor, and manage staff, ensuring individual and team development, alignment with goals, and adherence to policies and protocols. Provide coaching to strengthen internal communications within the team and across departments, creating a positive, supportive, and team-oriented work environment. Meet with staff to identify and resolve problems; perform personnel actions such as approving timesheets and evaluating performance. Lead volunteer community building, engagement, and recognition efforts for NRO. Provide leadership, training, and coaching to volunteers, including identifying and resolving problems as needed when escalated from staff. Ensure volunteer staffing levels accommodate response, release, and dispatch activities, including leading recruitment, selection, and onboarding of new volunteers. Oversee scheduling of volunteers to ensure adequate coverage for all response activities on various technology platforms. Budget Management & Fundraising: 10% Support the department’s budget development; track results to ensure alignment with key financial targets for expenses and/or revenue in collaboration with management; approve and monitor team expenditures. Represent and promote the Center to donors, prospects, and partners as opportunities arise. Occasionally support the cultivation of individual donors, grants, family foundations, and corporate sponsors in both written and verbal formats. Organizational Impact: 5 % Represent NRO and the Response Operations (Dispatch) team on cross-functional initiatives and serve as a subject matter resource for staff and leadership. May actively serve on an organizational wide committee(s). Support and prioritize the Center’s DEI objectives and integrate as opportunities arise. Other Duties as Assigned: 5 % Perform special projects and research as assigned. Perform other duties as assigned. Supervisory Responsibility: 1 – Northern Range Operations Manager 4 – Response Operations Coordinator 2 – Rescue & Response Associate 15 – Volunteer Dispatchers 40 – Release Volunteers 200+ - Response Volunteers Knowledge, Skills, and Abilities: Strong commitment to the mission of The Marine Mammal Center. Knowledge of and skills in current marine mammal rescue and care techniques, or other wildlife rescue and care experience. Excellent written, verbal, active listening, presentation, and facilitation communication skills. Demonstrated ability to conduct self in a calm and professional manner while handling calls and in person circumstances involving stressful situations with sick and injured marine mammals, including making life-or-death decisions about animal care, while training staff and volunteers, and providing support to concerned members of the public. Ability to maintain adaptability, empathy, and optimism under pressure. Ability to work collaboratively and maintain open communication in a team environment. Ability to work independently to manage projects, priorities, fulfill commitments, and meet deadlines. Strong organizational skills including attention to detail, problem-solving, multi-tasking, follow-up, and time-management skills. Ability to solve complex problems efficiently, effectively, and timely making determinations and sound judgment calls while prioritizing work activities. Demonstrated ability to organize and prioritize work, take initiative, resolve conflicts, and follow through. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; helps others adapt to new tasks and processes. Skills using Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word) and videoconference technology (Slack, Teams, Zoom). Skills using database systems, or the ability to learn custom-build legacy database systems. Ability to establish and maintain effective working relationships with those contacted in the course of work, which may include staff, volunteers, training participants, and members of the public. Ability to practice self-awareness and respect while engaging with staff, volunteers, training participants, and members of the public. Willingness to support and participate in The Marine Mammal Center’s diversity, equity, and inclusion programs. Qualifications and Experience: This position requires a combination of education and experience equivalent to a bachelor’s degree in business administration, marine biology, human psychology, or a related field; and 5 years of experience with supervision of staff and coordination of logistical support or remote support of field staff, or another related field or equivalent experience. Work Environment & Physical Requirements: This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to various parts of the facilities via outdoor pathways. Working in outdoor weather conditions and elements is expected. Routinely uses standard office equipment requiring repetitive motion in tasks. Ability to work at a desk for extended periods using a computer. Ability to work in an open-cubicle office space environment with many distractions. Ability to operate equipment safely and competently to carry out duties. Ability to drive/operate a vehicle for extensive periods of time, this includes operating large trucks to assist with transporting animals between sites. Ability to safely walk on beaches of varying terrain to assist with animal rescues in various locations across California. Ability to walk up to 2 miles during a shift on a frequent basis. Ability to spend extended periods on your feet, walking, standing, crouching, and climbing stairs (potentially in inclement weather conditions). Ability to perform physical work which requires manual dexterity, agility, strength, and coordination, including the ability to lift and/or move up to 50 pounds. (This includes the ability to restrain large marine mammals and walking on varying terrain while carrying large animal carriers.) Risks associated with animal handling such as animal bites or scratches. Exposure to allergens and zoonotic diseases. Involves strong smells associated with dead animals (carcasses) and the care of live animals. OUR COMMITMENT TO DIVERSITY The Marine Mammal Center actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help us to achieve our best organizational outcomes and provide the most effective support to the communities we serve. We are deeply dedicated to creating and maintaining an inclusive, equitable and supportive work environment. We strongly encourage people from underrepresented groups to apply. The Marine Mammal Center believes in growth and supporting our employees as best we can so they can become their best selves in and outside of work. We believe that a healthy work environment means building an inclusive culture where people can thrive together and feel supported and empowered. We believe in stretch versus constraint. OUR MISSION The Marine Mammal Center advances ocean health through marine mammal rescue and rehabilitation, research, and education. ABOUT THE MARINE MAMMAL CENTER The Marine Mammal Center is leading the field in ocean conservation through marine mammal rescue, veterinary medicine, science, and education. For more information, please visit our “About Us” page at www.marinemammalcenter.org To Apply: Please submit a cover letter and resume and provide a brief description about how your experience aligns with the role. Note that applications without a cover letter will not be considered. In your cover letter, please feel free to note which pronouns you use (For example – she/her/hers, he/him/his, they/them/theirs, etc). We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply. The Center is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.

Oct 16, 2025

Full time

We’re Hiring! Northern Range Operations Senior Manager Location of Position: Marin Headlands, Sausalito, California Reports to : Director, Field Operations & Response Position Classification & Expected Hours of Work, and Travel: This is a full-time position. Regular onsite work is required. Days and hours of work may vary according to the needs of The Marine Mammal Center. Evening, weekend, and holiday work is required as job duties demand. Occasional travel to satellite facilities and/or fieldwork within California is expected for this position. Compensation Range: $ 81,120 - $93,600 annual Benefits: Holidays Sick Time Vacation Medical, Dental, and Vision Life Insurance Long Term Disability Insurance 401k Retirement Plan Employee Assistance Program Job Summary: The Northern Range Operations (NRO) Senior Manager provides direction and oversight for The Marine Mammal Center’s northernmost response region in California. This includes the Center’s rescue hotline, all regional response and release operations, and response-related partner and community engagement in the region. They lead a large team of staff and volunteers, fostering development, operational excellence, and strong internal communications, while ensuring adherence to policies, permits, and programmatic standards. This role is also part of the Field Operations & Response (FOR) leadership team, shaping response strategy and ensuring consistent and efficient operations across the full California range. They facilitate cross-functional collaboration, represent the Center with internal teams, NOAA, and other external partners, and serve as a subject matter expert contributing to departmental and organization-wide initiatives aligned with the Center’s mission and strategic priorities. Essential Functions: Program Management: 60% Lead the overall day-to-day operations of the Northern Range response region, including the response, release, and dispatch functions, in alignment with the objectives and strategic priorities of the Field Operations and Response department. Support staff and volunteers by providing rescue hotline coverage, response support, and other hands-on work according to team scheduling needs, capacity, and seasonal increases in team workload. Develop, implement, and oversee response operations policies and procedures, ensuring compliance with permits, regulatory guidance, and organizational standards. Collaborate with management across the California range and other departments to optimize resource deployment, operational readiness, and integration of NRO with broader organizational initiatives. Oversee the accurate completion of administrative and programmatic tasks, data entry and management, and operational metrics to ensure the efficiency and effectiveness of Dispatch operations. Ensure team adherence to all permits and guidance from permitting agencies. Ensure the development and maintenance of field response capabilities among staff and volunteers to support pinniped rescue teams and other operational needs. Lead team’s communications and collaboration with NOAA and other external partners as appropriate. Facilitate the cooperative integration of dispatch operations with other response efforts, represent NRO in inter- and intra-departmental meetings, and ensure the ability of the team to aid relevant operations of the Center requiring logistical support. Partner with the Learning & Development team as a subject matter expert to support the creation and updating of training courses. Leadership & People Management: 20% Hire, train, mentor, and manage staff, ensuring individual and team development, alignment with goals, and adherence to policies and protocols. Provide coaching to strengthen internal communications within the team and across departments, creating a positive, supportive, and team-oriented work environment. Meet with staff to identify and resolve problems; perform personnel actions such as approving timesheets and evaluating performance. Lead volunteer community building, engagement, and recognition efforts for NRO. Provide leadership, training, and coaching to volunteers, including identifying and resolving problems as needed when escalated from staff. Ensure volunteer staffing levels accommodate response, release, and dispatch activities, including leading recruitment, selection, and onboarding of new volunteers. Oversee scheduling of volunteers to ensure adequate coverage for all response activities on various technology platforms. Budget Management & Fundraising: 10% Support the department’s budget development; track results to ensure alignment with key financial targets for expenses and/or revenue in collaboration with management; approve and monitor team expenditures. Represent and promote the Center to donors, prospects, and partners as opportunities arise. Occasionally support the cultivation of individual donors, grants, family foundations, and corporate sponsors in both written and verbal formats. Organizational Impact: 5 % Represent NRO and the Response Operations (Dispatch) team on cross-functional initiatives and serve as a subject matter resource for staff and leadership. May actively serve on an organizational wide committee(s). Support and prioritize the Center’s DEI objectives and integrate as opportunities arise. Other Duties as Assigned: 5 % Perform special projects and research as assigned. Perform other duties as assigned. Supervisory Responsibility: 1 – Northern Range Operations Manager 4 – Response Operations Coordinator 2 – Rescue & Response Associate 15 – Volunteer Dispatchers 40 – Release Volunteers 200+ - Response Volunteers Knowledge, Skills, and Abilities: Strong commitment to the mission of The Marine Mammal Center. Knowledge of and skills in current marine mammal rescue and care techniques, or other wildlife rescue and care experience. Excellent written, verbal, active listening, presentation, and facilitation communication skills. Demonstrated ability to conduct self in a calm and professional manner while handling calls and in person circumstances involving stressful situations with sick and injured marine mammals, including making life-or-death decisions about animal care, while training staff and volunteers, and providing support to concerned members of the public. Ability to maintain adaptability, empathy, and optimism under pressure. Ability to work collaboratively and maintain open communication in a team environment. Ability to work independently to manage projects, priorities, fulfill commitments, and meet deadlines. Strong organizational skills including attention to detail, problem-solving, multi-tasking, follow-up, and time-management skills. Ability to solve complex problems efficiently, effectively, and timely making determinations and sound judgment calls while prioritizing work activities. Demonstrated ability to organize and prioritize work, take initiative, resolve conflicts, and follow through. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; helps others adapt to new tasks and processes. Skills using Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word) and videoconference technology (Slack, Teams, Zoom). Skills using database systems, or the ability to learn custom-build legacy database systems. Ability to establish and maintain effective working relationships with those contacted in the course of work, which may include staff, volunteers, training participants, and members of the public. Ability to practice self-awareness and respect while engaging with staff, volunteers, training participants, and members of the public. Willingness to support and participate in The Marine Mammal Center’s diversity, equity, and inclusion programs. Qualifications and Experience: This position requires a combination of education and experience equivalent to a bachelor’s degree in business administration, marine biology, human psychology, or a related field; and 5 years of experience with supervision of staff and coordination of logistical support or remote support of field staff, or another related field or equivalent experience. Work Environment & Physical Requirements: This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to various parts of the facilities via outdoor pathways. Working in outdoor weather conditions and elements is expected. Routinely uses standard office equipment requiring repetitive motion in tasks. Ability to work at a desk for extended periods using a computer. Ability to work in an open-cubicle office space environment with many distractions. Ability to operate equipment safely and competently to carry out duties. Ability to drive/operate a vehicle for extensive periods of time, this includes operating large trucks to assist with transporting animals between sites. Ability to safely walk on beaches of varying terrain to assist with animal rescues in various locations across California. Ability to walk up to 2 miles during a shift on a frequent basis. Ability to spend extended periods on your feet, walking, standing, crouching, and climbing stairs (potentially in inclement weather conditions). Ability to perform physical work which requires manual dexterity, agility, strength, and coordination, including the ability to lift and/or move up to 50 pounds. (This includes the ability to restrain large marine mammals and walking on varying terrain while carrying large animal carriers.) Risks associated with animal handling such as animal bites or scratches. Exposure to allergens and zoonotic diseases. Involves strong smells associated with dead animals (carcasses) and the care of live animals. OUR COMMITMENT TO DIVERSITY The Marine Mammal Center actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help us to achieve our best organizational outcomes and provide the most effective support to the communities we serve. We are deeply dedicated to creating and maintaining an inclusive, equitable and supportive work environment. We strongly encourage people from underrepresented groups to apply. The Marine Mammal Center believes in growth and supporting our employees as best we can so they can become their best selves in and outside of work. We believe that a healthy work environment means building an inclusive culture where people can thrive together and feel supported and empowered. We believe in stretch versus constraint. OUR MISSION The Marine Mammal Center advances ocean health through marine mammal rescue and rehabilitation, research, and education. ABOUT THE MARINE MAMMAL CENTER The Marine Mammal Center is leading the field in ocean conservation through marine mammal rescue, veterinary medicine, science, and education. For more information, please visit our “About Us” page at www.marinemammalcenter.org To Apply: Please submit a cover letter and resume and provide a brief description about how your experience aligns with the role. Note that applications without a cover letter will not be considered. In your cover letter, please feel free to note which pronouns you use (For example – she/her/hers, he/him/his, they/them/theirs, etc). We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply. The Center is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.

Senior Data and Systems Coordinator (Operations & Policy Analyst 4) 12-month Limited Duration or Job Rotation

Oregon Health Authority

The Data Strategy and Partnerships Team (DSPT) focuses on advancement of a modernized data strategy in alignment with the OHA goal of eliminating health inequities by 2030 through a process of: Improving transparency and accountability of OHA managed data o Building internal ability to use data in an equitable, ethical and informed way o Promoting the reuse of data systems and technologies o Supporting programs in showing the outcomes of investments o Organizing a transparent and well-resourced process to guide agency data management. In this position, you will engage in the planning, assessment, and determination of strategic direction for enterprise-wide data management. You will be a senior advisor to agency and division leadership, program directors and leads data and systems teams on large-scale organization improvement and implementation projects. You will identify risks posed to data and systems collection, storage and utilization and design operations and policy changes to mitigate those risks. You will set the strategic direction for data stewardship and data governance for the agency working to align strategy across divisions and across other state agencies. Minimum Qualifications: Any combination of experience and education equivalent to eight years of experience that typically supports the knowledge and skills for the classification. Desired Attributes: Experience utilizing business and management principles. Experience providing organizational leadership. Experience reviewing, interpreting and analyzing legislative concepts, legislative bills, and government finance; and made strategic recommendations to leadership. Demonstrated project management experience. Experience communicating qualitative and quantitative information, verbal and written. Benefits of Joining Our Team We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including: Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon. Salary Range: $7,353 - $10,827 Apply by: 10/02/2025 @ Oregonjobs.org using job number REQ-187792

Sep 25, 2025

Full time

The Data Strategy and Partnerships Team (DSPT) focuses on advancement of a modernized data strategy in alignment with the OHA goal of eliminating health inequities by 2030 through a process of: Improving transparency and accountability of OHA managed data o Building internal ability to use data in an equitable, ethical and informed way o Promoting the reuse of data systems and technologies o Supporting programs in showing the outcomes of investments o Organizing a transparent and well-resourced process to guide agency data management. In this position, you will engage in the planning, assessment, and determination of strategic direction for enterprise-wide data management. You will be a senior advisor to agency and division leadership, program directors and leads data and systems teams on large-scale organization improvement and implementation projects. You will identify risks posed to data and systems collection, storage and utilization and design operations and policy changes to mitigate those risks. You will set the strategic direction for data stewardship and data governance for the agency working to align strategy across divisions and across other state agencies. Minimum Qualifications: Any combination of experience and education equivalent to eight years of experience that typically supports the knowledge and skills for the classification. Desired Attributes: Experience utilizing business and management principles. Experience providing organizational leadership. Experience reviewing, interpreting and analyzing legislative concepts, legislative bills, and government finance; and made strategic recommendations to leadership. Demonstrated project management experience. Experience communicating qualitative and quantitative information, verbal and written. Benefits of Joining Our Team We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including: Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon. Salary Range: $7,353 - $10,827 Apply by: 10/02/2025 @ Oregonjobs.org using job number REQ-187792

Senior Data and Systems Coordinator (12-month Limited Duration)

Oregon Health Authority

The OHA Data Office is responsible for maintaining and improving technology and data in Medicaid Division. In this position, you will engage in planning, assessment and determination of strategic direction for enterprise-wide data management and data quality. You will work with partners throughout the agency to identify risks posed to business process and policies and will both develop and deploy policies and process to mitigate those risks. This includes deployment of policies and processes in areas such as workflow for data ingestion, data quality, and common data management. You will support and provide guidance to data stewardship activities located in business program areas throughout the agency, providing guidance on management of data quality, retention and overall use. By developing understandings of business needs this position will identify and where appropriate seek to introduce new data sources to the agency. You will provide thought leadership and participate with projects that produce upstream or downstream impacts on data flows and processes. Benefits of Joining Our Team Excellent medical, vision, and dental benefits package. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 10 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). This announcement is for one, full-time, limited duration, non-represented management services, Operations & Policy Analyst 4 position based in Salem, Oregon. This is a HYBRID (5% IN-OFFICE) position. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions. Training opportunities that will help grow your career with the State of Oregon. Minimum Qualifications: Any combination of experience and education equivalent to eight years of experience that typically supports the knowledge and skills for the classification (professional-level evaluative, analytical and planning work). Desired Attributes: Experience working with Oregon Administrative Rules (OAR), Code of Federal Regulations (CFR), Oregon Revised Statutes (ORS), and 1115 Waiver. Experience working with DHS/OHA eligibility source systems and MMIS. Experience collaborating with partner agencies, other division of OHA, and other contributing partners. Familiarity with the functional and practical use of Application Programming Interfaces (API). Familiarity with programming languages including Python, SQL. Familiarity with data integration through Extract, Transform, and Load processes. Understanding of master data management/data governance processes and strategies. How to Apply: Submit your resume, cover letter, and answer all supplemental questions at oregonjobs.org using job number REQ-186741 Application Deadline: 09/14/2025 Salary Range: $7,353 - $10,827 Monthly

Sep 05, 2025

Full time

The OHA Data Office is responsible for maintaining and improving technology and data in Medicaid Division. In this position, you will engage in planning, assessment and determination of strategic direction for enterprise-wide data management and data quality. You will work with partners throughout the agency to identify risks posed to business process and policies and will both develop and deploy policies and process to mitigate those risks. This includes deployment of policies and processes in areas such as workflow for data ingestion, data quality, and common data management. You will support and provide guidance to data stewardship activities located in business program areas throughout the agency, providing guidance on management of data quality, retention and overall use. By developing understandings of business needs this position will identify and where appropriate seek to introduce new data sources to the agency. You will provide thought leadership and participate with projects that produce upstream or downstream impacts on data flows and processes. Benefits of Joining Our Team Excellent medical, vision, and dental benefits package. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 10 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). This announcement is for one, full-time, limited duration, non-represented management services, Operations & Policy Analyst 4 position based in Salem, Oregon. This is a HYBRID (5% IN-OFFICE) position. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions. Training opportunities that will help grow your career with the State of Oregon. Minimum Qualifications: Any combination of experience and education equivalent to eight years of experience that typically supports the knowledge and skills for the classification (professional-level evaluative, analytical and planning work). Desired Attributes: Experience working with Oregon Administrative Rules (OAR), Code of Federal Regulations (CFR), Oregon Revised Statutes (ORS), and 1115 Waiver. Experience working with DHS/OHA eligibility source systems and MMIS. Experience collaborating with partner agencies, other division of OHA, and other contributing partners. Familiarity with the functional and practical use of Application Programming Interfaces (API). Familiarity with programming languages including Python, SQL. Familiarity with data integration through Extract, Transform, and Load processes. Understanding of master data management/data governance processes and strategies. How to Apply: Submit your resume, cover letter, and answer all supplemental questions at oregonjobs.org using job number REQ-186741 Application Deadline: 09/14/2025 Salary Range: $7,353 - $10,827 Monthly

Emergency Preparedness Community Coordinator 24-month Limited Duration Opportunity

Oregon Health Authority

This position may have the opportunity to become permanent pending future budget modifications. The Emergency Preparedness Community Coordinator will support statewide behavioral health emergency preparedness and response efforts in partnership with the Oregon Health Authority (OHA), Community Mental Health Programs (CMHPs), and community partners. In this position, you will coordinate volunteer recruitment, training, and deployment; organize a Psychological First Aid (PFA) training program; and support the development and execution of disaster behavioral health plans that align with Oregon Administrative Rules (OAR), applicable sections of the Code of Federal Regulations (CFR), and Federal Emergency Management Agency (FEMA) standards. You will work closely with Behavioral Health Division leadership and the Behavioral Health Emergency Planner, and will play a critical role in building readiness, fostering community partnerships, and ensuring behavioral health systems remain operational and equitable during emergencies. You will perform the following key responsibilities: Recruit and retain a diverse pool of volunteers for behavioral health emergency response. Implement training programs in crisis counseling, PFA, and disaster behavioral health, including planning drills and exercises. Coordinate with CMHPs and community partners to develop and test statewide and local emergency response plans. Comply with OHA protocols, trauma-informed care principles, and applicable regulatory standards. Support the facilitation of cross-agency communication, community assessments, and post-event debriefings. Maintain program documentation, performance data, and reports to support continuous improvement. This is a HYBRID (approximately 25% IN-OFFICE) position. Statewide travel is required. What We Are Looking For Minimum Qualifications: Any combination of experience and education equivalent to five years of experience that typically supports the knowledge and skills for the classification . Desired Attributes: Experience in emergency preparedness, behavioral health services, or community engagement. Knowledge of emergency management principles, FEMA/NIMS/ICS guidelines, and relevant Oregon and federal regulations. Strong skills in program coordination, collaborator engagement, and training facilitation. Ability to work collaboratively across agencies and with diverse communities. Experience with community project management and operational planning. Experience with tracking policy changes and process improvement. Skills applicable to volunteer coordination, such as relationship-building and collaboration, communicating expectations and plans, organization, problem-solving and adaptability, and ensuring commitments are met Benefits of Joining Our Team Excellent medical, vision, and dental benefits package. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon. How to Apply: Submit your application to oregonjobs.org using job number REQ-186353 Application Deadline: 09/10/2025 Salary Range: $5,325 - $8,148 Monthly

Aug 28, 2025

Full time

This position may have the opportunity to become permanent pending future budget modifications. The Emergency Preparedness Community Coordinator will support statewide behavioral health emergency preparedness and response efforts in partnership with the Oregon Health Authority (OHA), Community Mental Health Programs (CMHPs), and community partners. In this position, you will coordinate volunteer recruitment, training, and deployment; organize a Psychological First Aid (PFA) training program; and support the development and execution of disaster behavioral health plans that align with Oregon Administrative Rules (OAR), applicable sections of the Code of Federal Regulations (CFR), and Federal Emergency Management Agency (FEMA) standards. You will work closely with Behavioral Health Division leadership and the Behavioral Health Emergency Planner, and will play a critical role in building readiness, fostering community partnerships, and ensuring behavioral health systems remain operational and equitable during emergencies. You will perform the following key responsibilities: Recruit and retain a diverse pool of volunteers for behavioral health emergency response. Implement training programs in crisis counseling, PFA, and disaster behavioral health, including planning drills and exercises. Coordinate with CMHPs and community partners to develop and test statewide and local emergency response plans. Comply with OHA protocols, trauma-informed care principles, and applicable regulatory standards. Support the facilitation of cross-agency communication, community assessments, and post-event debriefings. Maintain program documentation, performance data, and reports to support continuous improvement. This is a HYBRID (approximately 25% IN-OFFICE) position. Statewide travel is required. What We Are Looking For Minimum Qualifications: Any combination of experience and education equivalent to five years of experience that typically supports the knowledge and skills for the classification . Desired Attributes: Experience in emergency preparedness, behavioral health services, or community engagement. Knowledge of emergency management principles, FEMA/NIMS/ICS guidelines, and relevant Oregon and federal regulations. Strong skills in program coordination, collaborator engagement, and training facilitation. Ability to work collaboratively across agencies and with diverse communities. Experience with community project management and operational planning. Experience with tracking policy changes and process improvement. Skills applicable to volunteer coordination, such as relationship-building and collaboration, communicating expectations and plans, organization, problem-solving and adaptability, and ensuring commitments are met Benefits of Joining Our Team Excellent medical, vision, and dental benefits package. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon. How to Apply: Submit your application to oregonjobs.org using job number REQ-186353 Application Deadline: 09/10/2025 Salary Range: $5,325 - $8,148 Monthly

Operations and Programs Coordinator

Prince William Conservation Alliance

About Us We are a community-supported, grassroots environmental nonprofit dedicated to establishing equitable, sustainable communities and promoting environmental stewardship in Prince William County. Committed to resident involvement in decision-making, we collaborate with local communities, regional organizations, and agencies to protect natural areas. Position Overview We are seeking a full-time Operations and Programs Coordinator reporting to the Executive Director who will support our efforts to be a leading environmental voice in the county. A successful candidate thrives in a work environment that is highly productive, fast-paced, and dynamic. Work hours are typically M-F during normal working hours, and some nights and weekends are required. Because our work is community-focused, some responsibilities take place outside of standard business hours.. Responsibilities Social Media: Create engaging posts (images, gifs, video), monitor comments, and utilize Canva for graphics. (Facebook, Instagram, Twitter, YouTube) Website Management: Keep the website current using Squarespace, WordPress Donor relations: Process donations, manage databases (DonorPerfect, iContact), Thank you letters and phone calls Volunteer Coordination: Maintain accurate volunteer databases, communicate logistics, and promote opportunities. Newsletters/blog: Format and edit newsletters (iContact), graphic design, and content creation Office management: Conduct light bookkeeping, maintain organized systems with Google Drive and Trello, maintain/organize office space, filing and mailing Meetings and Events: coordinate logistics for meetings and events, utilizing Doodle polls, Zoom, Google Calendar and Eventbrite Coordinate programs and tabling events such as Annual Native Plant Symposium, Butterfly Survey, Christmas Bird Count, Bluebird Monitoring, and 3R’s of Reaching Our Potential Campaign Ad Hoc tasks assigned by ED Minimum Qualifications Strong organization, writing, editing, and interpersonal skills Self-starter and resourceful in accomplishing tasks Tech-savvy with proficiency in Google Workspace and Microsoft suite, especially Excel and Word Ability to prioritize tasks in a fast-paced environment Experience with social media platforms and basic graphic design Data entry, database management, and basic bookkeeping skills Proficient or willing to learn platforms we use for workflow and task completion (see list in preferred skills) Knowledge of or willingness to learn about local environmental issues Have reliable transportation Ability to lift 50 lbs Be able to work some nights and weekends as programs require Proven track record of event planning and volunteer management Preferred Skills In addition to the above qualifications, the ideal candidate has: Environmental background – professional experience or higher education A demonstrated track record in website management, donor relations, and basic video editing Proficiency with Google Workspace, Microsoft Suite, Trello, Canva, Zoom, Doodle polls, Eventbrite, iContact, Donor Perfect, WordPress, and Squarespace. Lives in Prince William County and has some basic place-based knowledge of the area Note: We value diverse skill sets and encourage applicants willing to learn, even if they don’t meet all preferred skills. Benefits $50,000 annual salary, nonexempt 11 Paid Holidays 10 PTO after training period to be determined by ED Health benefit stipend after meeting eligibility criteria Retirement program with 2% match after meeting eligibility criteria Hybrid work model after training period to be determined by ED (office located in Woodbridge, VA) Equal Opportunity Employer: We encourage qualified candidates of all backgrounds to apply. We are committed to fostering diversity and inclusivity in our organization. How to Apply Send your resume, cover letter, and social media/graphic design sample portfolio to apply@pwconserve.org . Please put [Last Name] – Operations and Programs Coordinator in the subject line of the email. Applications will be accepted on a rolling basis and the position is open until filled, with preference for someone who can start September 1, 2025.

Jul 22, 2025

Full time

About Us We are a community-supported, grassroots environmental nonprofit dedicated to establishing equitable, sustainable communities and promoting environmental stewardship in Prince William County. Committed to resident involvement in decision-making, we collaborate with local communities, regional organizations, and agencies to protect natural areas. Position Overview We are seeking a full-time Operations and Programs Coordinator reporting to the Executive Director who will support our efforts to be a leading environmental voice in the county. A successful candidate thrives in a work environment that is highly productive, fast-paced, and dynamic. Work hours are typically M-F during normal working hours, and some nights and weekends are required. Because our work is community-focused, some responsibilities take place outside of standard business hours.. Responsibilities Social Media: Create engaging posts (images, gifs, video), monitor comments, and utilize Canva for graphics. (Facebook, Instagram, Twitter, YouTube) Website Management: Keep the website current using Squarespace, WordPress Donor relations: Process donations, manage databases (DonorPerfect, iContact), Thank you letters and phone calls Volunteer Coordination: Maintain accurate volunteer databases, communicate logistics, and promote opportunities. Newsletters/blog: Format and edit newsletters (iContact), graphic design, and content creation Office management: Conduct light bookkeeping, maintain organized systems with Google Drive and Trello, maintain/organize office space, filing and mailing Meetings and Events: coordinate logistics for meetings and events, utilizing Doodle polls, Zoom, Google Calendar and Eventbrite Coordinate programs and tabling events such as Annual Native Plant Symposium, Butterfly Survey, Christmas Bird Count, Bluebird Monitoring, and 3R’s of Reaching Our Potential Campaign Ad Hoc tasks assigned by ED Minimum Qualifications Strong organization, writing, editing, and interpersonal skills Self-starter and resourceful in accomplishing tasks Tech-savvy with proficiency in Google Workspace and Microsoft suite, especially Excel and Word Ability to prioritize tasks in a fast-paced environment Experience with social media platforms and basic graphic design Data entry, database management, and basic bookkeeping skills Proficient or willing to learn platforms we use for workflow and task completion (see list in preferred skills) Knowledge of or willingness to learn about local environmental issues Have reliable transportation Ability to lift 50 lbs Be able to work some nights and weekends as programs require Proven track record of event planning and volunteer management Preferred Skills In addition to the above qualifications, the ideal candidate has: Environmental background – professional experience or higher education A demonstrated track record in website management, donor relations, and basic video editing Proficiency with Google Workspace, Microsoft Suite, Trello, Canva, Zoom, Doodle polls, Eventbrite, iContact, Donor Perfect, WordPress, and Squarespace. Lives in Prince William County and has some basic place-based knowledge of the area Note: We value diverse skill sets and encourage applicants willing to learn, even if they don’t meet all preferred skills. Benefits $50,000 annual salary, nonexempt 11 Paid Holidays 10 PTO after training period to be determined by ED Health benefit stipend after meeting eligibility criteria Retirement program with 2% match after meeting eligibility criteria Hybrid work model after training period to be determined by ED (office located in Woodbridge, VA) Equal Opportunity Employer: We encourage qualified candidates of all backgrounds to apply. We are committed to fostering diversity and inclusivity in our organization. How to Apply Send your resume, cover letter, and social media/graphic design sample portfolio to apply@pwconserve.org . Please put [Last Name] – Operations and Programs Coordinator in the subject line of the email. Applications will be accepted on a rolling basis and the position is open until filled, with preference for someone who can start September 1, 2025.

Health Systems Transformation Coordinator

Oregon Health Authority Portland, OR (Remote)

Opportunity Awaits, Apply Today! Health Systems Transformation Coordinator/Operations and Policy Analyst 2 The Health Systems Transformation Coordinator provides program and project coordination for the Transformation Center, the state’s hub for health system innovation and quality improvement. This person will coordinate the deliverable review process for community health assessments, community health improvement plans, community advisory council demographic reports, health related services and other deliverables. This includes partnering with program area leads and subject matters experts across the division and across OHA. This work will include deliverable tracking, qualitative and quantitative data entry, and the Coordinated Care Organization (CCO) feedback process, as well as data analysis and assistance in preparing presentations, reports, and other documents. Additional duties include coordinating resources and logistics for technical activities such as peer- to-peer learning collaboratives, virtual or in-person convenings, trainings, guidance documents, website management, and other technical projects. Logistically, this work affects various geographical locations by providing support for the CCOs, community partners, community-based organizations, providers, other agencies, and health care organizations and involves adjusting to health system transformation priorities, including new and emerging priorities from OHA, the Oregon Health Policy Board or the governor’s office. The ability to pivot and take on new and emerging work is essential in this role. This position falls under the OPA2 classification. The AA Rate Pay Range for this position is $5,325.00 - $8,148.00 USD Monthly For a full review of the position description, which describes the job duties of this position please Click here to view the Position Description If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all. What We Are Looking For Minimum Qualifications: These qualifications must be visible in your application for consideration. A bachelor's degree in business, public administration, the behavioral or social sciences, or any degree demonstrating the capacity for the knowledge and skills; AND two years of professional-level evaluative, analytical and planning work. OR Any combination of experience and education equivalent to five years of experience that typically supports the knowledge and skills for the classification. Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application. Demonstrated experience in project coordination and logistics support related to quality management and improvement specific to operational challenges. Proficiency in online/virtual learning environments platforms (Teams, Zoom), data tracking software (Excel, Smartsheet), project management software, web design/editing software, and database software programs. Experience creating and delivering professional training materials suitable for technical audiences as well as the public. Experience preparing, organizing and analyzing qualificative and quantitative data for review. Demonstrated experience writing effective technical narrative reports. Experience providing professional written and verbal communications and technical assistance to internal and external partners, contractors, vendors, and the community. Experience presenting information and ideas to groups, individuals, and the media in both verbal and written form. Application Guidance How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, cover letter, and answer all supplemental questions . External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements. Internal Candidates: Current State of Oregon employees must apply through their employee Workday login . Be sure to follow all application submission requirements. Applicants who fail to upload resume and cover letter will not be considered. After You Apply: Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them. Remember to check your email (including your junk folder) and Workday inbox for updates on your application. We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application. Reminders: Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job ! This position is a full-time, permanent, represented Health Systems Transformation Coordinator, Operations and Policy Analyst 2 position based in Portland, Oregon. This is a remote, hybrid or in-person position. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions. Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Senior Recruiter, Tracy Blach at: Tracy.Blach@oha.oregon.gov | 503-509-5513. Benefits of Joining Our Team We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with and learn from a team of bright individuals. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including: Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon. Additional Details The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information. The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification. Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards. OHA does not offer visa sponsorships. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet agency employment eligibility standards. Helpful Links & Resources How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation and we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position. OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon. Application Deadline: 06/18/2025

Jun 11, 2025

Full time

Opportunity Awaits, Apply Today! Health Systems Transformation Coordinator/Operations and Policy Analyst 2 The Health Systems Transformation Coordinator provides program and project coordination for the Transformation Center, the state’s hub for health system innovation and quality improvement. This person will coordinate the deliverable review process for community health assessments, community health improvement plans, community advisory council demographic reports, health related services and other deliverables. This includes partnering with program area leads and subject matters experts across the division and across OHA. This work will include deliverable tracking, qualitative and quantitative data entry, and the Coordinated Care Organization (CCO) feedback process, as well as data analysis and assistance in preparing presentations, reports, and other documents. Additional duties include coordinating resources and logistics for technical activities such as peer- to-peer learning collaboratives, virtual or in-person convenings, trainings, guidance documents, website management, and other technical projects. Logistically, this work affects various geographical locations by providing support for the CCOs, community partners, community-based organizations, providers, other agencies, and health care organizations and involves adjusting to health system transformation priorities, including new and emerging priorities from OHA, the Oregon Health Policy Board or the governor’s office. The ability to pivot and take on new and emerging work is essential in this role. This position falls under the OPA2 classification. The AA Rate Pay Range for this position is $5,325.00 - $8,148.00 USD Monthly For a full review of the position description, which describes the job duties of this position please Click here to view the Position Description If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all. What We Are Looking For Minimum Qualifications: These qualifications must be visible in your application for consideration. A bachelor's degree in business, public administration, the behavioral or social sciences, or any degree demonstrating the capacity for the knowledge and skills; AND two years of professional-level evaluative, analytical and planning work. OR Any combination of experience and education equivalent to five years of experience that typically supports the knowledge and skills for the classification. Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application. Demonstrated experience in project coordination and logistics support related to quality management and improvement specific to operational challenges. Proficiency in online/virtual learning environments platforms (Teams, Zoom), data tracking software (Excel, Smartsheet), project management software, web design/editing software, and database software programs. Experience creating and delivering professional training materials suitable for technical audiences as well as the public. Experience preparing, organizing and analyzing qualificative and quantitative data for review. Demonstrated experience writing effective technical narrative reports. Experience providing professional written and verbal communications and technical assistance to internal and external partners, contractors, vendors, and the community. Experience presenting information and ideas to groups, individuals, and the media in both verbal and written form. Application Guidance How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, cover letter, and answer all supplemental questions . External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements. Internal Candidates: Current State of Oregon employees must apply through their employee Workday login . Be sure to follow all application submission requirements. Applicants who fail to upload resume and cover letter will not be considered. After You Apply: Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them. Remember to check your email (including your junk folder) and Workday inbox for updates on your application. We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application. Reminders: Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job ! This position is a full-time, permanent, represented Health Systems Transformation Coordinator, Operations and Policy Analyst 2 position based in Portland, Oregon. This is a remote, hybrid or in-person position. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions. Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Senior Recruiter, Tracy Blach at: Tracy.Blach@oha.oregon.gov | 503-509-5513. Benefits of Joining Our Team We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with and learn from a team of bright individuals. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including: Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon. Additional Details The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information. The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification. Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards. OHA does not offer visa sponsorships. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet agency employment eligibility standards. Helpful Links & Resources How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation and we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position. OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon. Application Deadline: 06/18/2025

High School Partnerships Support Specialist

Hawkeye Community College Waterloo, IA

Reports To: Director of High School Partnerships Job Summary Hawkeye Community College is seeking a High School Partnerships Support Specialist to join our dynamic team. If you consider yourself to be a positive, enthusiastic self-starter with a drive to empower students, this is the role for you. As our High School Partnerships Support Specialist, you will support the success of concurrent enrollment students by serving as a bridge between Hawkeye Community College and its high school partners. Specifically, you will coordinate student onboarding, provide academic advising, ensure program compliance, and build strong school relationships through regular Concurrent Connect visits with students, instructors, and counselors. You will also serve as a primary liaison between high school partners and the college, ensuring strong communication, accurate documentation, and provide consistent support for students and staff. You will regularly conduct Concurrent Connect visits as well as collaborate with both internal and external stakeholders upholding quality standards and meeting accreditation requirements. In addition to direct student support, you will also assist with daily operations of the High School Partnerships office. This includes supporting the Director in managing and coordinating activities related to the Iowa Department of Education (DOE) and National Alliance of Concurrent Enrollment Partnerships (NACEP) accreditation. Furthermore, you will help ensure all DOE and NACEP guidelines are followed and actively contributes to maintaining accreditation by completing related reports and tasks. Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a wide array of students through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve. Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following: Coordinates registration and orientation for concurrent enrollment students. Maintains a working list of all certificate and degree seeking concurrent enrollment students. Creates and maintains relationships with Area VII high schools. Serves as the point of contact for HCC high school partners. Provides accurate information about Hawkeye Community College programs, degrees, and referrals. Assists the Director with NACEP related inquiries. Builds and maintains positive working relationships with faculty, deans, department chairs, admissions, registrar’s office and the high school partnerships staff. Upholds concurrent enrollment policies as they relate to state of Iowa Department of Education program and NACEP requirements. Serves as a liaison between participating high schools and the college on matters related to following and completing state of Iowa Department of Education and NACEP requirements. Helps maintain a working list of qualified concurrent instructors including updated contact information. Assists the Director with completing state of Iowa Department of Education and NACEP yearly reports and re-accreditation process. Assists and attends prospective student campus visit events. Assists the Director with NACEP activities such college-wide professional development. Aids the Director with concurrent instructor documentation, credentialing and information. Helps coordinate faculty site visits to dual-credit instructors. Manages all student registrations and withdrawals in the appropriate system. Collects textbook information and assists with the textbook adoption processes. Conducts scheduled concurrent check-in visits with students, instructors, and counselors. Provides comprehensive academic guidance to concurrent students. Participates in campus committees as assigned. Performs other duties as assigned. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position. Minimum Qualifications Bachelors’ degree in education, communications, or related field OR a combination of education and related experience to total four (4) years. Demonstrated experience with project/program management. Demonstrated ability to exhibit professional judgment and problem-solving skills. Demonstrated ability to work with a wide array of students, faculty, staff, and the general public. Must possess a driver’s license valid in the State of Iowa and be insurable to drive a college vehicle. Ability to demonstrate strong interpersonal communication. Skilled in Microsoft Office Suite, Google applications, and video conferencing technology. Demonstrated ability to execute organization and department policies and procedures. Preferred Qualifications Community college work experience. Working Conditions Anticipated schedule is Monday – Friday from 8:00 am – 4:30 pm with occasional weekend or evening hours based on business needs. Work is performed either in or a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers. Employment Status Full-time, non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement/remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary will be commensurate with the candidate’s education and experience. The wage range for this position begins at $20.96/hr. ($43,600 annually). Application Procedure Complete an online application at hawkeyecollege.edu/employment Submit/upload a cover letter addressing the following: Describe your qualifications and relevant experience as it relates to this role while aligning with the minimum requirements. Share about a time you served as the main point of contact for a group of clients, customers, or partners. How did you ensure strong communication? How do you stay organized when managing many tasks at once—especially when others are depending on your accuracy or follow-through? Submit/upload a resume. Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor. Application deadline: Tuesday, July 1, 2025 Priority screening is set to begin on Wednesday, July 2, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college. Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov . If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Jun 11, 2025

Full time

Reports To: Director of High School Partnerships Job Summary Hawkeye Community College is seeking a High School Partnerships Support Specialist to join our dynamic team. If you consider yourself to be a positive, enthusiastic self-starter with a drive to empower students, this is the role for you. As our High School Partnerships Support Specialist, you will support the success of concurrent enrollment students by serving as a bridge between Hawkeye Community College and its high school partners. Specifically, you will coordinate student onboarding, provide academic advising, ensure program compliance, and build strong school relationships through regular Concurrent Connect visits with students, instructors, and counselors. You will also serve as a primary liaison between high school partners and the college, ensuring strong communication, accurate documentation, and provide consistent support for students and staff. You will regularly conduct Concurrent Connect visits as well as collaborate with both internal and external stakeholders upholding quality standards and meeting accreditation requirements. In addition to direct student support, you will also assist with daily operations of the High School Partnerships office. This includes supporting the Director in managing and coordinating activities related to the Iowa Department of Education (DOE) and National Alliance of Concurrent Enrollment Partnerships (NACEP) accreditation. Furthermore, you will help ensure all DOE and NACEP guidelines are followed and actively contributes to maintaining accreditation by completing related reports and tasks. Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a wide array of students through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve. Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following: Coordinates registration and orientation for concurrent enrollment students. Maintains a working list of all certificate and degree seeking concurrent enrollment students. Creates and maintains relationships with Area VII high schools. Serves as the point of contact for HCC high school partners. Provides accurate information about Hawkeye Community College programs, degrees, and referrals. Assists the Director with NACEP related inquiries. Builds and maintains positive working relationships with faculty, deans, department chairs, admissions, registrar’s office and the high school partnerships staff. Upholds concurrent enrollment policies as they relate to state of Iowa Department of Education program and NACEP requirements. Serves as a liaison between participating high schools and the college on matters related to following and completing state of Iowa Department of Education and NACEP requirements. Helps maintain a working list of qualified concurrent instructors including updated contact information. Assists the Director with completing state of Iowa Department of Education and NACEP yearly reports and re-accreditation process. Assists and attends prospective student campus visit events. Assists the Director with NACEP activities such college-wide professional development. Aids the Director with concurrent instructor documentation, credentialing and information. Helps coordinate faculty site visits to dual-credit instructors. Manages all student registrations and withdrawals in the appropriate system. Collects textbook information and assists with the textbook adoption processes. Conducts scheduled concurrent check-in visits with students, instructors, and counselors. Provides comprehensive academic guidance to concurrent students. Participates in campus committees as assigned. Performs other duties as assigned. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position. Minimum Qualifications Bachelors’ degree in education, communications, or related field OR a combination of education and related experience to total four (4) years. Demonstrated experience with project/program management. Demonstrated ability to exhibit professional judgment and problem-solving skills. Demonstrated ability to work with a wide array of students, faculty, staff, and the general public. Must possess a driver’s license valid in the State of Iowa and be insurable to drive a college vehicle. Ability to demonstrate strong interpersonal communication. Skilled in Microsoft Office Suite, Google applications, and video conferencing technology. Demonstrated ability to execute organization and department policies and procedures. Preferred Qualifications Community college work experience. Working Conditions Anticipated schedule is Monday – Friday from 8:00 am – 4:30 pm with occasional weekend or evening hours based on business needs. Work is performed either in or a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers. Employment Status Full-time, non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement/remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary will be commensurate with the candidate’s education and experience. The wage range for this position begins at $20.96/hr. ($43,600 annually). Application Procedure Complete an online application at hawkeyecollege.edu/employment Submit/upload a cover letter addressing the following: Describe your qualifications and relevant experience as it relates to this role while aligning with the minimum requirements. Share about a time you served as the main point of contact for a group of clients, customers, or partners. How did you ensure strong communication? How do you stay organized when managing many tasks at once—especially when others are depending on your accuracy or follow-through? Submit/upload a resume. Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor. Application deadline: Tuesday, July 1, 2025 Priority screening is set to begin on Wednesday, July 2, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college. Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov . If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Assistant Coach – Men’s Soccer

Hawkeye Community College Waterloo, IA

Reports To: Head Soccer Coach Job Summary Hawkeye Community College’s Athletics program is looking for a part-time Assistant Men’s Soccer Coach to join their team from mid-July through April (approximately 32 weeks a year). As our Assistant Men’s Soccer Coach, you would assist with the supervision and coaching of practices and competitions for the men’s soccer program. This position aids in directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department vary and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department. In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 17 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball, men & women’s bowling, and men & women’s wrestling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable. Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve. Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following: Assists in the supervision and instruction of all junior varsity soccer practices and competitions in the fall semester. Assists in the administrative operations of the programs to include scheduling, team travel, etc. Promotes positive public relations for the soccer program. Provides first aid in emergency situations and complete annual blood borne pathogen training and CPR certification. Performs set-up, tear-downs, and storage of equipment. Enforces and maintains all safety policies and procedures. Performs other duties as assigned by the Head Soccer Coach or administration. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position. Minimum Qualifications High School diploma or equivalent. Two (2) years coaching and/or competing in soccer. CPR/First Aid certification required or ability to obtain within the first 3 months of employment. Strong commitment to high ethical standards and integrity. Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer. Must be able to obtain additional endorsements as needed. Demonstrated ability to work flexible hours to include evening and weekend hours. Demonstrated ability to travel. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public. Ability to demonstrate strong interpersonal communication. Skilled in Microsoft Office Suite, Google applications, and video conferencing technology. Demonstrated ability to execute organization and department policies and procedures. Preferred Qualifications Associates degree or higher. One-year or more experience working with college age athletes. One-year experience NJCAA and ICCAC policies. Working Conditions It is anticipated that this position work 32 weeks a year (mid July through April) with an average of 20-25 hours per week. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department vary and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department. Requires skills for succeeding in an indoor, outdoor and educational environment using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an education and athletic setting. Sit, stand, bend, lift and move intermittently during working hours. Outdoor environments may become susceptible to inclement weather conditions. During course of day, interact with students, faculty and staff in person, by telephone and computer. Employment Status Regular, part-time 32-week position. After 1-year, potential eligibility for a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) may be available. This position has a salary of $12,360. Application Procedure Complete an online application at www.hawkeyecollege.edu/employment Submit/upload a cover letter. Briefly describe your coaching and playing experience related to soccer. Explain how you have contributed to creating and maintaining a positive team culture. Describe your experience creating and implementing practice plans for large groups. Submit/upload a resume. Submit/upload 3 references with a minimum of 1 being from a current/past supervisor. Priority screening is set to begin on Monday, June 16, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college. Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov . If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Jun 11, 2025

Part time

Reports To: Head Soccer Coach Job Summary Hawkeye Community College’s Athletics program is looking for a part-time Assistant Men’s Soccer Coach to join their team from mid-July through April (approximately 32 weeks a year). As our Assistant Men’s Soccer Coach, you would assist with the supervision and coaching of practices and competitions for the men’s soccer program. This position aids in directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department vary and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department. In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 17 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball, men & women’s bowling, and men & women’s wrestling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable. Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve. Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following: Assists in the supervision and instruction of all junior varsity soccer practices and competitions in the fall semester. Assists in the administrative operations of the programs to include scheduling, team travel, etc. Promotes positive public relations for the soccer program. Provides first aid in emergency situations and complete annual blood borne pathogen training and CPR certification. Performs set-up, tear-downs, and storage of equipment. Enforces and maintains all safety policies and procedures. Performs other duties as assigned by the Head Soccer Coach or administration. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position. Minimum Qualifications High School diploma or equivalent. Two (2) years coaching and/or competing in soccer. CPR/First Aid certification required or ability to obtain within the first 3 months of employment. Strong commitment to high ethical standards and integrity. Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer. Must be able to obtain additional endorsements as needed. Demonstrated ability to work flexible hours to include evening and weekend hours. Demonstrated ability to travel. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public. Ability to demonstrate strong interpersonal communication. Skilled in Microsoft Office Suite, Google applications, and video conferencing technology. Demonstrated ability to execute organization and department policies and procedures. Preferred Qualifications Associates degree or higher. One-year or more experience working with college age athletes. One-year experience NJCAA and ICCAC policies. Working Conditions It is anticipated that this position work 32 weeks a year (mid July through April) with an average of 20-25 hours per week. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department vary and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department. Requires skills for succeeding in an indoor, outdoor and educational environment using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an education and athletic setting. Sit, stand, bend, lift and move intermittently during working hours. Outdoor environments may become susceptible to inclement weather conditions. During course of day, interact with students, faculty and staff in person, by telephone and computer. Employment Status Regular, part-time 32-week position. After 1-year, potential eligibility for a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) may be available. This position has a salary of $12,360. Application Procedure Complete an online application at www.hawkeyecollege.edu/employment Submit/upload a cover letter. Briefly describe your coaching and playing experience related to soccer. Explain how you have contributed to creating and maintaining a positive team culture. Describe your experience creating and implementing practice plans for large groups. Submit/upload a resume. Submit/upload 3 references with a minimum of 1 being from a current/past supervisor. Priority screening is set to begin on Monday, June 16, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college. Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov . If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Assistant Coach – Junior Varsity Men’s Soccer

Hawkeye Community College Waterloo, IA

Reports To: Head Soccer Coach Job Summary Hawkeye Community College’s Athletics program is looking for a part-time Assistant Soccer Coach for our Men’s Junior Varsity team during the fall season. The Assistant JV Soccer Coach assists with the supervision and coaching of practices and competitions for the men’s soccer program during the fall season. This position will aid in directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department vary and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department. In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 17 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball, men & women’s bowling, and men & women’s wrestling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable. Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve. Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following: Assists in the supervision and instruction of all junior varsity soccer practices and competitions in the fall semester. Assists in the administrative operations of the programs to include scheduling, team travel, etc. Promotes positive public relations for the soccer program. Provides first aid in emergency situations and complete annual blood borne pathogen training and CPR certification. Performs set-up, tear-downs, and storage of equipment. Enforces and maintains all safety policies and procedures. Performs other duties as assigned by the Head Soccer Coach or administration. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position. Minimum Qualifications High School diploma or equivalent. Two (2) years coaching and/or competing in soccer. CPR/First Aid certification required or ability to obtain within the first 3 months of employment. Strong commitment to high ethical standards and integrity. Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer. Must be able to obtain additional endorsements as needed. Demonstrated ability to work flexible hours to include evening and weekend hours. Demonstrated ability to travel. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public. Ability to demonstrate strong interpersonal communication. Skilled in Microsoft Office Suite, Google applications, and video conferencing technology. Demonstrated ability to execute organization and department policies and procedures. Preferred Qualifications Associates degree or higher. One-year or more experience working with college age athletes. One-year experience NJCAA and ICCAC policies. Working Conditions Schedule varies and can include frequent evenings, nights and weekends during the Fall season. Typically, practice is held from 3:00 pm – 5:00 pm Monday – Friday. Anticipated 16 weeks will be mid-July through December. Requires skills for succeeding in an indoor, outdoor and educational environment using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an education and athletic setting. Sit, stand, bend, lift and move intermittently during working hours. Outdoor environments may become susceptible to inclement weather conditions. During course of day, interact with students, faculty and staff in person, by telephone and computer. Employment Status Part-time, 16-week position during the Fall season. Application Procedure Complete an online application at www.hawkeyecollege.edu/employment Submit/upload a cover letter. Briefly describe your coaching and playing experience related to soccer. Explain how you have contributed to creating and maintaining a positive team culture. Describe your experience creating and implementing practice plans for large groups. Submit/upload a resume. Submit/upload 3 references with a minimum of 1 being from a current/past supervisor. Priority screening is set to begin on Monday, June 16, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college. Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov . If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Jun 11, 2025

Part time

Reports To: Head Soccer Coach Job Summary Hawkeye Community College’s Athletics program is looking for a part-time Assistant Soccer Coach for our Men’s Junior Varsity team during the fall season. The Assistant JV Soccer Coach assists with the supervision and coaching of practices and competitions for the men’s soccer program during the fall season. This position will aid in directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department vary and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department. In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 17 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball, men & women’s bowling, and men & women’s wrestling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable. Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve. Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following: Assists in the supervision and instruction of all junior varsity soccer practices and competitions in the fall semester. Assists in the administrative operations of the programs to include scheduling, team travel, etc. Promotes positive public relations for the soccer program. Provides first aid in emergency situations and complete annual blood borne pathogen training and CPR certification. Performs set-up, tear-downs, and storage of equipment. Enforces and maintains all safety policies and procedures. Performs other duties as assigned by the Head Soccer Coach or administration. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position. Minimum Qualifications High School diploma or equivalent. Two (2) years coaching and/or competing in soccer. CPR/First Aid certification required or ability to obtain within the first 3 months of employment. Strong commitment to high ethical standards and integrity. Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer. Must be able to obtain additional endorsements as needed. Demonstrated ability to work flexible hours to include evening and weekend hours. Demonstrated ability to travel. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public. Ability to demonstrate strong interpersonal communication. Skilled in Microsoft Office Suite, Google applications, and video conferencing technology. Demonstrated ability to execute organization and department policies and procedures. Preferred Qualifications Associates degree or higher. One-year or more experience working with college age athletes. One-year experience NJCAA and ICCAC policies. Working Conditions Schedule varies and can include frequent evenings, nights and weekends during the Fall season. Typically, practice is held from 3:00 pm – 5:00 pm Monday – Friday. Anticipated 16 weeks will be mid-July through December. Requires skills for succeeding in an indoor, outdoor and educational environment using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an education and athletic setting. Sit, stand, bend, lift and move intermittently during working hours. Outdoor environments may become susceptible to inclement weather conditions. During course of day, interact with students, faculty and staff in person, by telephone and computer. Employment Status Part-time, 16-week position during the Fall season. Application Procedure Complete an online application at www.hawkeyecollege.edu/employment Submit/upload a cover letter. Briefly describe your coaching and playing experience related to soccer. Explain how you have contributed to creating and maintaining a positive team culture. Describe your experience creating and implementing practice plans for large groups. Submit/upload a resume. Submit/upload 3 references with a minimum of 1 being from a current/past supervisor. Priority screening is set to begin on Monday, June 16, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college. Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov . If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Health Care Provider Incentives and Project Coordinator (Operations & Policy Analyst 3)

Oregon Health Authority Portland or Salem, Oregon (Remote)

Opportunity Awaits, Apply Today! Health Care Provider Incentives and Project Coordinator/Operations and Policy Analyst 3 The Health Care Provider Incentives and Project Coordinator position provides high-level policy and program expertise to support recruitment and retention of a diverse, culturally responsive health care workforce in Oregon. It leads efforts to manage incentives and grants, including scholarships and loan repayment, and drives key policy, project, and communication strategies in collaboration with internal and external partners. The role supports the Health Care Provider Incentive Program, established by HB 3261 in 2017, to improve access and reduce health inequities statewide. This position falls under the OPA3 classification. The AA Rate Pay Range for this position is $6,123.00 - 9,409.00 USD Monthly For a full review of the position description, which describes the job duties of this position please Click here to view the Position Description If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all. What We Are Looking For Minimum Qualifications: These qualifications must be visible in your application for consideration. A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical and planning work. OR; Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification. Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application. Proven experience in administering and managing grants or incentive programs that support recruitment and retention of a diverse health care workforce Demonstrated expertise in leading complex, cross-sector partnerships with internal and external stakeholders to implement statewide workforce strategies Strong background in analyzing data and evaluating program performance to inform policy, identify barriers, and drive improvements Exceptional ability in communicating policy priorities and program impact through written reports, presentations, and data visualization tools Skill in coordinating with diverse communities to assess workforce needs and implement culturally responsive, equity-centered solutions Track record of managing multiple projects with competing deadlines, including planning, execution, and compliance reporting Effective at synthesizing input from partners, translating findings into actionable strategies, and aligning efforts with statewide health equity goals Adept at representing programs and making recommendations to high-level advisory bodies, including health policy boards and legislative stakeholders Application Guidance How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, cover letter, and answer all supplemental questions . External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements. Internal Candidates: Current State of Oregon employees must apply through their employee Workday login . Be sure to follow all application submission requirements. Applicants who fail to upload resume and cover letter will not be considered. After You Apply: Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them. Remember to check your email (including your junk folder) and Workday inbox for updates on your application. We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application. Reminders: Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job ! This position is a full-time, permanent, represented Health Systems Transformation Coordinator, Operations and Policy Analyst 2 position based in Portland, Oregon. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions. This can be remote, hybrid or in-person position that requires occasional travel between Salem and Portland. Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Senior Recruiter, Tracy Blach at: Tracy.Blach@oha.oregon.gov | 503-509-5513. Benefits of Joining Our Team We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with and learn from a team of bright individuals. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including: Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon. Additional Details The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information. The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification. Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards. OHA does not offer visa sponsorships. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet agency employment eligibility standards. Helpful Links & Resources How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation and we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position. OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.

Jun 06, 2025

Full time

Opportunity Awaits, Apply Today! Health Care Provider Incentives and Project Coordinator/Operations and Policy Analyst 3 The Health Care Provider Incentives and Project Coordinator position provides high-level policy and program expertise to support recruitment and retention of a diverse, culturally responsive health care workforce in Oregon. It leads efforts to manage incentives and grants, including scholarships and loan repayment, and drives key policy, project, and communication strategies in collaboration with internal and external partners. The role supports the Health Care Provider Incentive Program, established by HB 3261 in 2017, to improve access and reduce health inequities statewide. This position falls under the OPA3 classification. The AA Rate Pay Range for this position is $6,123.00 - 9,409.00 USD Monthly For a full review of the position description, which describes the job duties of this position please Click here to view the Position Description If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all. What We Are Looking For Minimum Qualifications: These qualifications must be visible in your application for consideration. A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical and planning work. OR; Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification. Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application. Proven experience in administering and managing grants or incentive programs that support recruitment and retention of a diverse health care workforce Demonstrated expertise in leading complex, cross-sector partnerships with internal and external stakeholders to implement statewide workforce strategies Strong background in analyzing data and evaluating program performance to inform policy, identify barriers, and drive improvements Exceptional ability in communicating policy priorities and program impact through written reports, presentations, and data visualization tools Skill in coordinating with diverse communities to assess workforce needs and implement culturally responsive, equity-centered solutions Track record of managing multiple projects with competing deadlines, including planning, execution, and compliance reporting Effective at synthesizing input from partners, translating findings into actionable strategies, and aligning efforts with statewide health equity goals Adept at representing programs and making recommendations to high-level advisory bodies, including health policy boards and legislative stakeholders Application Guidance How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, cover letter, and answer all supplemental questions . External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements. Internal Candidates: Current State of Oregon employees must apply through their employee Workday login . Be sure to follow all application submission requirements. Applicants who fail to upload resume and cover letter will not be considered. After You Apply: Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them. Remember to check your email (including your junk folder) and Workday inbox for updates on your application. We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application. Reminders: Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job ! This position is a full-time, permanent, represented Health Systems Transformation Coordinator, Operations and Policy Analyst 2 position based in Portland, Oregon. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions. This can be remote, hybrid or in-person position that requires occasional travel between Salem and Portland. Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Senior Recruiter, Tracy Blach at: Tracy.Blach@oha.oregon.gov | 503-509-5513. Benefits of Joining Our Team We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with and learn from a team of bright individuals. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including: Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon. Additional Details The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information. The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification. Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards. OHA does not offer visa sponsorships. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet agency employment eligibility standards. Helpful Links & Resources How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation and we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position. OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.

Data and Systems Coordinator (Operations & Policy Analyst 3)

Oregon Health Authority primarily remote, 4 visits per year to Salem, OR office

The Office of Data Strategy & Operations is seeking an experienced analyst to contribute to planning, assessment, and policy crafting in support of data management as it relates to the 1115 Waiver. In this position, you will be expected to develop, document, and advocate for programmatic needs at the enterprise level. Assessment and planning activities may include assessing the data governance/data management skills and procedures for specific programs, identifying needs and gaps for improvement and alignment with Agency-wide efforts, and preparation of plans and timelines to address gaps and needs for the program. In this position, you will work with program teams to generate and standardize documentation. You will provide detailed research into data collected by multiple programs, divisions, and other State Agencies to determine all attributes and equivalency between data from different sources. In this position, your critical functions and core activities will include supporting Lead OHA Waiver Data Coordinator and HIE Program Lead in execution of strategy by helping to align Authority practices with state and federal reporting and regulatory requirements. You will develop and source data and build data catalogs that currently do not exist and work with programs will ensure reporting needs are met for new and ongoing initiatives under the 1115 Waiver. You will develop informational materials implementation, performance monitoring, and review, edit, and monitor existing systems documentation. This is accomplished through participation as a Subject Matter Expert in data quality and integrity practices in Data Governance and Data Management roles. You will plan operational improvement, legislative projects and comprehensive research studies on data quality; identify project scope, required training and resources. As needed, they will recommend project budget and spending plans for investments which support the 1115 Waiver implementation. Minimum Qualifications: Any combination of experience and education equivalent to seven professional-level evaluative, analytical and planning work. Desired Attributes: Experience performing traditional operational and analytical duties such as developing, implementing policies and programs; provide organizational leadership; project management experience; quality improvement methodologies and metrics development; research and evaluation methods, including quantitative, qualitative and mixed methods; qualitative and quantitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs; communicating qualitative and quantitative information to a variety of diverse audiences; navigate complex relationships; and successful meeting facilitation. Understanding and experience with Oregon Administrative Rules and Oregon Revised Statutes, health services delivery systems, particularly the Oregon Health Plan/ Medicaid administration in Oregon, social safety net programs, health service providers (including Community Mental Health Programs and other behavioral health service providers), Coordinated Care Organizations or other managed care entities and their leadership to guide operations and policies, and Centers for Medicare and Medicaid Services (CMS). Experience with Oregon's Behavioral Health System and relational landscape of key partners, providers, community-based organizations, peer delivered services, and advocacy groups; the full continuum of behavioral health care, with specific understanding of the cross section between mental health, substance use disorder, community criminal legal system and systemic racism; and health outcomes research, health care delivery systems research (particularly data warehouse or quality in health systems projects), or experience using health care expenditure, utilization, quality and outcomes data in large information systems. Advanced experience with SQL, R, SPSS, SAS or similar statistical analyses program skillset; experience conducting and interpreting linear and logistic regression analyses. Experience with contracts/interagency agreement administration, procurement, grant administration, and project management within the context of Oregon state government. We are seeking someone who shares Oregon Health Authority’s mission and values. OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here , to learn more about OHA’s mission, vision and core values. This announcement is for one full-time, permanent, SEIU represented, Operations & Policy Analyst 3 position based in Salem, Oregon. This is a primarily remote position with quarterly in person trainings (in-office approximately 4 times per year). Benefits of Joining Our Team Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon.

Jun 06, 2025

Full time

The Office of Data Strategy & Operations is seeking an experienced analyst to contribute to planning, assessment, and policy crafting in support of data management as it relates to the 1115 Waiver. In this position, you will be expected to develop, document, and advocate for programmatic needs at the enterprise level. Assessment and planning activities may include assessing the data governance/data management skills and procedures for specific programs, identifying needs and gaps for improvement and alignment with Agency-wide efforts, and preparation of plans and timelines to address gaps and needs for the program. In this position, you will work with program teams to generate and standardize documentation. You will provide detailed research into data collected by multiple programs, divisions, and other State Agencies to determine all attributes and equivalency between data from different sources. In this position, your critical functions and core activities will include supporting Lead OHA Waiver Data Coordinator and HIE Program Lead in execution of strategy by helping to align Authority practices with state and federal reporting and regulatory requirements. You will develop and source data and build data catalogs that currently do not exist and work with programs will ensure reporting needs are met for new and ongoing initiatives under the 1115 Waiver. You will develop informational materials implementation, performance monitoring, and review, edit, and monitor existing systems documentation. This is accomplished through participation as a Subject Matter Expert in data quality and integrity practices in Data Governance and Data Management roles. You will plan operational improvement, legislative projects and comprehensive research studies on data quality; identify project scope, required training and resources. As needed, they will recommend project budget and spending plans for investments which support the 1115 Waiver implementation. Minimum Qualifications: Any combination of experience and education equivalent to seven professional-level evaluative, analytical and planning work. Desired Attributes: Experience performing traditional operational and analytical duties such as developing, implementing policies and programs; provide organizational leadership; project management experience; quality improvement methodologies and metrics development; research and evaluation methods, including quantitative, qualitative and mixed methods; qualitative and quantitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs; communicating qualitative and quantitative information to a variety of diverse audiences; navigate complex relationships; and successful meeting facilitation. Understanding and experience with Oregon Administrative Rules and Oregon Revised Statutes, health services delivery systems, particularly the Oregon Health Plan/ Medicaid administration in Oregon, social safety net programs, health service providers (including Community Mental Health Programs and other behavioral health service providers), Coordinated Care Organizations or other managed care entities and their leadership to guide operations and policies, and Centers for Medicare and Medicaid Services (CMS). Experience with Oregon's Behavioral Health System and relational landscape of key partners, providers, community-based organizations, peer delivered services, and advocacy groups; the full continuum of behavioral health care, with specific understanding of the cross section between mental health, substance use disorder, community criminal legal system and systemic racism; and health outcomes research, health care delivery systems research (particularly data warehouse or quality in health systems projects), or experience using health care expenditure, utilization, quality and outcomes data in large information systems. Advanced experience with SQL, R, SPSS, SAS or similar statistical analyses program skillset; experience conducting and interpreting linear and logistic regression analyses. Experience with contracts/interagency agreement administration, procurement, grant administration, and project management within the context of Oregon state government. We are seeking someone who shares Oregon Health Authority’s mission and values. OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here , to learn more about OHA’s mission, vision and core values. This announcement is for one full-time, permanent, SEIU represented, Operations & Policy Analyst 3 position based in Salem, Oregon. This is a primarily remote position with quarterly in person trainings (in-office approximately 4 times per year). Benefits of Joining Our Team Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon.

Behavioral Health Rules Coordinator (Operations & Policy Analyst 1)

Oregon Health Authority Oregon (primarily remote)

Are you passionate about Oregon and Oregon Health Authority’s (OHA) goal to provide transformative, community-led, and community-owned initiatives based in the mission to eliminate health inequities? The Behavioral Health Division (BHD) of OHA is seeking an individual with experience supporting operational units by evaluating program operations or administrative systems, planning improvements and implementing changes in policy, procedures or rules. In this position your will administratively support BHD staff in developing temporary and permanent Behavioral Health rules by: Acting as the primary resource person and technical advisor administrative rulemaking activity. Develop, review, and revise the policies and procedures that guide operations and process by evaluating rules, policies, and procedures for discrepancies and redundancy, and draft revisions and recommendations. Compile and analyze written comments from meetings to draw conclusions, prepare anticipated questions, summarize, propose action, coordinate responses, and distribute final reports. Coordinate, schedule, and direct the rulemaking filing process. Minimum Qualifications: Any combination of experience or education equivalent to three years technical-level experience supporting operational units by evaluating program operations or administrative systems, developing and recommending changes in policy, procedures, or rules. The above experience can be substituted with a Bachelor's Degree or higher in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science. An associates will substitute for 18 months experience. Some certifications may substitute for 6 months of experience. Desired Attributes: Have a valid driver's license with an acceptable driving record or provide an acceptable alternative method of transportation for in-person meetings throughout the state as needed. Can demonstrate use computers and computer systems to set up functions, enter or compile data, or process information, including advanced Microsoft Excel, Word, PowerPoint, TEAMS, Outlook skillset. Organizational and time management skills, with sudden and immediate deadlines, and frequent interruptions; and demonstrated experience coordinating schedules, meeting group deadlines, and project coordination. Strong written and oral communication with an ability to explain complex ideas, technical instructions and training, and present reports and recommendations to varying audiences. Identify the underlying principles, reasons, or information facts by breaking down information or data into separate parts, and identify information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events. Demonstrated ability to understand the implications of new information for current and future problem-solving and decision-making and establish long-range objectives and specify the strategies and actions to achieve them. Experience reviewing or developing policies and procedures to recommend change to leadership. Capability to work overtime during special projects and legislative sessions. This is a full-time, permanent position and is represented by a union, SEIU Human Services. Benefits of Joining Our Team Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon. Application Guidance How to Apply: Submit res ume and answer all supplemental questions to oregonjobs.org to using job number REQ-180749 Application Deadline: 5/27/2025

May 16, 2025

Full time

Are you passionate about Oregon and Oregon Health Authority’s (OHA) goal to provide transformative, community-led, and community-owned initiatives based in the mission to eliminate health inequities? The Behavioral Health Division (BHD) of OHA is seeking an individual with experience supporting operational units by evaluating program operations or administrative systems, planning improvements and implementing changes in policy, procedures or rules. In this position your will administratively support BHD staff in developing temporary and permanent Behavioral Health rules by: Acting as the primary resource person and technical advisor administrative rulemaking activity. Develop, review, and revise the policies and procedures that guide operations and process by evaluating rules, policies, and procedures for discrepancies and redundancy, and draft revisions and recommendations. Compile and analyze written comments from meetings to draw conclusions, prepare anticipated questions, summarize, propose action, coordinate responses, and distribute final reports. Coordinate, schedule, and direct the rulemaking filing process. Minimum Qualifications: Any combination of experience or education equivalent to three years technical-level experience supporting operational units by evaluating program operations or administrative systems, developing and recommending changes in policy, procedures, or rules. The above experience can be substituted with a Bachelor's Degree or higher in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science. An associates will substitute for 18 months experience. Some certifications may substitute for 6 months of experience. Desired Attributes: Have a valid driver's license with an acceptable driving record or provide an acceptable alternative method of transportation for in-person meetings throughout the state as needed. Can demonstrate use computers and computer systems to set up functions, enter or compile data, or process information, including advanced Microsoft Excel, Word, PowerPoint, TEAMS, Outlook skillset. Organizational and time management skills, with sudden and immediate deadlines, and frequent interruptions; and demonstrated experience coordinating schedules, meeting group deadlines, and project coordination. Strong written and oral communication with an ability to explain complex ideas, technical instructions and training, and present reports and recommendations to varying audiences. Identify the underlying principles, reasons, or information facts by breaking down information or data into separate parts, and identify information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events. Demonstrated ability to understand the implications of new information for current and future problem-solving and decision-making and establish long-range objectives and specify the strategies and actions to achieve them. Experience reviewing or developing policies and procedures to recommend change to leadership. Capability to work overtime during special projects and legislative sessions. This is a full-time, permanent position and is represented by a union, SEIU Human Services. Benefits of Joining Our Team Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon. Application Guidance How to Apply: Submit res ume and answer all supplemental questions to oregonjobs.org to using job number REQ-180749 Application Deadline: 5/27/2025

Office Assistant III - Public Defense

Clark County

APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION. For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Summary Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO). Qualifications Education and Experience: Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license. Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered. Specialized experience in the area of assignment is highly desirable. However, this expertise is not required at entry into the classification. In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license. Some positions require or prefer certain bilingual skills. Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position. Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form. Selection Process: Resume and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application. Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process. Employment references will be conducted for the final candidates and may include verification of education. It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression. First review date will be May 21st, 2025. This recruitment may close at any time on or after the first review date. Examples of Duties Duties may include but are not limited to the following: Provides direct customer service in the more complex service areas; assists lower level Office Assistants in researching and responding to difficult and detailed requests and situations from internal and external customers. Coordinates and completes a set of complex processes to support the work of internal customers; develops or recommends new processes, systems and work procedures. Researches, recommends and implements technical and/or administrative revisions to office systems, procedures and policies; interprets laws, regulations, policies and department procedures to the public and other staff. Assists with administrative tasks related to personnel, budgeting and facilities. Trains staff in the use of computer macros, templates, software, and data entry procedures, hardware and well as County department/division rules and regulations. Acts as project coordinator on major administrative projects. Implements new procedures and systems and trains staff May provide lead direction to other administrative support staff; trains, assigns and assesses the work of assigned employees. May assume charge of support functions and staff in the absence of a leadworker or manager Develops and maintains databases for tracking departmental/program information; creates and produces complex reports from databases as required and necessary. Researches, interprets, prepares and maintains a variety of information and documents requiring knowledge of specific program requirements and terminology; creates written correspondence to customers regarding findings. Works with other departments, agencies or external contacts to research or coordinate work assignments. Compiles data, prepares documents and monitors expenditures to assist in the budget process. Researches and tracks information throughout the year. Composes and types complex detailed documents including letters, memos, minutes and other material from draft, dictation or general instructions. Proofreads and edits documents, presentation materials, brochures and other materials for grammar, clarity, punctuation and spelling; examines documents for completeness and accuracy. Gathers and compiles information and prepares reports and analyses in response to problems or as assigned. Uses spreadsheets to track, analyze and report quantitative information. Processes forms, applications, service requests and payments. Coordinates and organizes meetings, activities and functions; schedules rooms, assures notification of participants, arranges for necessary equipment and supplies. Performs related duties as required. Salary Grade Local 11.6 Salary Range $25.10 - $32.63- per hour Close Date Open Until Filled Recruiter Brianna Bradley Email: Brianna.Bradley@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice. For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388. APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION. For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county

May 08, 2025

Full time

APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION. For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Summary Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO). Qualifications Education and Experience: Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license. Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered. Specialized experience in the area of assignment is highly desirable. However, this expertise is not required at entry into the classification. In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license. Some positions require or prefer certain bilingual skills. Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position. Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form. Selection Process: Resume and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application. Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process. Employment references will be conducted for the final candidates and may include verification of education. It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression. First review date will be May 21st, 2025. This recruitment may close at any time on or after the first review date. Examples of Duties Duties may include but are not limited to the following: Provides direct customer service in the more complex service areas; assists lower level Office Assistants in researching and responding to difficult and detailed requests and situations from internal and external customers. Coordinates and completes a set of complex processes to support the work of internal customers; develops or recommends new processes, systems and work procedures. Researches, recommends and implements technical and/or administrative revisions to office systems, procedures and policies; interprets laws, regulations, policies and department procedures to the public and other staff. Assists with administrative tasks related to personnel, budgeting and facilities. Trains staff in the use of computer macros, templates, software, and data entry procedures, hardware and well as County department/division rules and regulations. Acts as project coordinator on major administrative projects. Implements new procedures and systems and trains staff May provide lead direction to other administrative support staff; trains, assigns and assesses the work of assigned employees. May assume charge of support functions and staff in the absence of a leadworker or manager Develops and maintains databases for tracking departmental/program information; creates and produces complex reports from databases as required and necessary. Researches, interprets, prepares and maintains a variety of information and documents requiring knowledge of specific program requirements and terminology; creates written correspondence to customers regarding findings. Works with other departments, agencies or external contacts to research or coordinate work assignments. Compiles data, prepares documents and monitors expenditures to assist in the budget process. Researches and tracks information throughout the year. Composes and types complex detailed documents including letters, memos, minutes and other material from draft, dictation or general instructions. Proofreads and edits documents, presentation materials, brochures and other materials for grammar, clarity, punctuation and spelling; examines documents for completeness and accuracy. Gathers and compiles information and prepares reports and analyses in response to problems or as assigned. Uses spreadsheets to track, analyze and report quantitative information. Processes forms, applications, service requests and payments. Coordinates and organizes meetings, activities and functions; schedules rooms, assures notification of participants, arranges for necessary equipment and supplies. Performs related duties as required. Salary Grade Local 11.6 Salary Range $25.10 - $32.63- per hour Close Date Open Until Filled Recruiter Brianna Bradley Email: Brianna.Bradley@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice. For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388. APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION. For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county

Legal Assistant (USAO - Collateral Litigation Specialist)

BlackFish Federal Miami, FL, USA 33132

Legal Assistant (USAO - Habeaus Unit) Location: Miami, FL Status: Full-Time Blackfish Federal, LLC is committed to supporting economic development in Historically Underutilized Business Zones (HUBZones). Candidates residing in a designated HUBZone are strongly encouraged to apply. To check if your address qualifies, please visit the official HUBZone Map provided by the U.S. Small Business Administration . Position Description: This position is responsible for performing legal assistant duties for the Collateral Litigation Unit of the United States Attorney's Office (USAO). Required Qualifications: •High School diploma. •3 to 5 years of experience in administrative, professional, investigative, technical, or other responsible work related to the field of criminal law. •Ability to communicate written/orally with Court personnel, personnel of other USAOs, and other local and federal agencies. •Ability to communicate effectively with employees, attorneys, and professional support staff regarding all matters related to the assignment and timely filings of legal documents. •A qualified typist is required to type 40 words per minute. •Skill in operating a personal computer; using online legal research sites such as LexisNexis and Westlaw; and using spreadsheets to compile, sort and evaluate data, and prepare reports. •Familiarity with office machines sufficient to perform recurring operations as well as user-selected custom features, e.g., scanning, copy enlargement and reduction. •Ability to review and analyze data and information from multiple sources. •Possess or be able to obtain/maintain a Government Department of Justice (DOJ) Security Clearance. •This position requires U.S. Citizenship. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. •Monitors EM/ECF email inbox and manages all emails concerning 3582, 2255, 2241, and other miscellaneous post-conviction motions. Monitors bounce back emails and determines appropriate assignment. •Researches each new individual motion using case management system; determines Section or AUSA assignment for each motion. •Within established timeframe sends to the assigned AUSA or Section Chief the 3582 motion and/or CM/ECF email with the link to the motion via email. •Within established timeframe sends to the assigned AUSA or Section Chief the 2255 or 2241and the related criminal and civil docket sheets via email. •Promptly corresponds with other USAO Districts when a 2241 is forwarded to the SDFL in accordance with Department of Justice (DOJ) protocol; timely manages the assignment of out of district 2241s by determining appropriate AUSA or Section; communicates and provides AUSA or Section Chief the out of district 2241, including pertinent docket sheets and instructions with appropriate deadlines; maintains appropriate communication with out of district personnel and assigned AUSA concerning case status and submission of the draft 2241 response. •Ensures that copies of all 2255 and 2241 motions are filed in Q: drive folders, creating applicable folders as necessary. Inputs all relevant information in the 2255/2241 databases on a timely basis. •Monitors 3582, 2255 and 2241 mailboxes and evaluates and distributes all e mails from and to the Court, District AUSAs, DOJ, other Districts, or other personnel. All relative documentation is properly forwarded to assigned party within a reasonable time which allows sufficient time for responding party to complete response, updates District's pertinent databases. •Maintains open communication with District's AUSAs and professional staff and responds to any inquiries pertaining to 3582s, 2255s and 2241s. •Develops and conducts thorough, timely and complete research relating to the litigative needs of the District regarding 32582, 2255 and 2241 motions and handles the assignments with authoritative independence. •Develops methodology for collection of relevant data, selects sampling techniques, issuing reports and analyzes data, and evaluates findings concerning problems encountered. •Assists in determining whether measuring techniques will be a true means of assessing goals and objectives and makes appropriate modifications in consultation with his or her supervisor. •Identifies gaps or duplications, legislative conflicts, inadequate communications, current situations, problems and needs. •Assembles, organizes, and prepares reports that are complete, accurate and fully detail the applicable statistical data. •Works under the supervision and in conjunction with the Collateral Litigation Coordinator to perform such other duties as are necessary regarding 3582, 2255, 2241, and other miscellaneous post-conviction motions. Work Conditions: •Work is primarily performed in an office environment. This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.

Apr 09, 2025

Full time

Legal Assistant (USAO - Habeaus Unit) Location: Miami, FL Status: Full-Time Blackfish Federal, LLC is committed to supporting economic development in Historically Underutilized Business Zones (HUBZones). Candidates residing in a designated HUBZone are strongly encouraged to apply. To check if your address qualifies, please visit the official HUBZone Map provided by the U.S. Small Business Administration . Position Description: This position is responsible for performing legal assistant duties for the Collateral Litigation Unit of the United States Attorney's Office (USAO). Required Qualifications: •High School diploma. •3 to 5 years of experience in administrative, professional, investigative, technical, or other responsible work related to the field of criminal law. •Ability to communicate written/orally with Court personnel, personnel of other USAOs, and other local and federal agencies. •Ability to communicate effectively with employees, attorneys, and professional support staff regarding all matters related to the assignment and timely filings of legal documents. •A qualified typist is required to type 40 words per minute. •Skill in operating a personal computer; using online legal research sites such as LexisNexis and Westlaw; and using spreadsheets to compile, sort and evaluate data, and prepare reports. •Familiarity with office machines sufficient to perform recurring operations as well as user-selected custom features, e.g., scanning, copy enlargement and reduction. •Ability to review and analyze data and information from multiple sources. •Possess or be able to obtain/maintain a Government Department of Justice (DOJ) Security Clearance. •This position requires U.S. Citizenship. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. •Monitors EM/ECF email inbox and manages all emails concerning 3582, 2255, 2241, and other miscellaneous post-conviction motions. Monitors bounce back emails and determines appropriate assignment. •Researches each new individual motion using case management system; determines Section or AUSA assignment for each motion. •Within established timeframe sends to the assigned AUSA or Section Chief the 3582 motion and/or CM/ECF email with the link to the motion via email. •Within established timeframe sends to the assigned AUSA or Section Chief the 2255 or 2241and the related criminal and civil docket sheets via email. •Promptly corresponds with other USAO Districts when a 2241 is forwarded to the SDFL in accordance with Department of Justice (DOJ) protocol; timely manages the assignment of out of district 2241s by determining appropriate AUSA or Section; communicates and provides AUSA or Section Chief the out of district 2241, including pertinent docket sheets and instructions with appropriate deadlines; maintains appropriate communication with out of district personnel and assigned AUSA concerning case status and submission of the draft 2241 response. •Ensures that copies of all 2255 and 2241 motions are filed in Q: drive folders, creating applicable folders as necessary. Inputs all relevant information in the 2255/2241 databases on a timely basis. •Monitors 3582, 2255 and 2241 mailboxes and evaluates and distributes all e mails from and to the Court, District AUSAs, DOJ, other Districts, or other personnel. All relative documentation is properly forwarded to assigned party within a reasonable time which allows sufficient time for responding party to complete response, updates District's pertinent databases. •Maintains open communication with District's AUSAs and professional staff and responds to any inquiries pertaining to 3582s, 2255s and 2241s. •Develops and conducts thorough, timely and complete research relating to the litigative needs of the District regarding 32582, 2255 and 2241 motions and handles the assignments with authoritative independence. •Develops methodology for collection of relevant data, selects sampling techniques, issuing reports and analyzes data, and evaluates findings concerning problems encountered. •Assists in determining whether measuring techniques will be a true means of assessing goals and objectives and makes appropriate modifications in consultation with his or her supervisor. •Identifies gaps or duplications, legislative conflicts, inadequate communications, current situations, problems and needs. •Assembles, organizes, and prepares reports that are complete, accurate and fully detail the applicable statistical data. •Works under the supervision and in conjunction with the Collateral Litigation Coordinator to perform such other duties as are necessary regarding 3582, 2255, 2241, and other miscellaneous post-conviction motions. Work Conditions: •Work is primarily performed in an office environment. This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.

Grants Coordinator

Illinois Department of Human Services Springfield, IL

Grants Coordinator - # 45182 *** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser) https://illinois.jobs2web.com/job-invite/45182/ Agency : Department of Human Services Location: Springfield, IL, US, 62701 Job Requisition ID: 45182 Opening Date: 03/21/2025 Closing Date: 04/03/2025 Salary: Anticipated Salary $6,339-$9,178/month ($76,068-$110,136/year) Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC062 ***MUST APPLY ONLINE *** This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 45182 Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Family and Community Services is seeking to hire a position to serve as the statewide Grants Coordinator for the Office of Community and Positive Youth Development, Bureau of Volunteerism and Community Service. This position develops, writes, reviews, submits, and monitors procurement and fiscal related documents including Request for Proposal (RFP), Procurement Business Case (PBC)s, Contract Adjustment and Approval Forms (CAAF)s, contracts, grants, and other Governmental Accounting Transparency Act (GATA)/procurement related items to issue contracts, amendments, etc., administered by the Bureau for its programs; assists Bureau staff in monitoring budgetary operations as it relates to performance management of its programs; prepares monthly data and financial reports to comply with federal and state reporting requirements; and serves as Bureau's liaison with department audit and compliance monitoring staff for Bureau programs. Essential Functions Serves as the statewide Grants Coordinator the Office of Community and Positive Youth Development, Bureau of Volunteerism and Community Services. Develops, writes, reviews, submits, and monitors procurement and fiscal related documents including Procurement Business Case (PBC)s, Contract Adjustment and Approval Forms (CAAF)s, Request for Proposal (RFP), contracts, grants, and other Governmental Accounting Transparency Act (GATA)/procurement related items to issue contracts, amendments, etc., administered by the Bureau for its programs. Assists Bureau staff in monitoring budgetary operations as it relates to performance management of its programs. Prepares monthly data and financial reports to comply with federal and state reporting requirements. Serves as Bureau's liaison with department audit and compliance monitoring staff for Bureau programs. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration. Requires two (2) years of responsible administrative experience in a public or business organization. Preferred Qualifications Three (3) years of professional experience working with the principles of governmental accounting, program budgeting, personnel, statistics, and procurement, including an understanding of 2CFR200 and the Illinois Grant Accountability and Transparency Act (GATA 30 ILCS 708) and related administrative grant rules including grant making procedures. Three (3) years of professional experience utilizing the principles and practices of public and business administration. Three (3) years of professional experience developing and managing a supportive agency function program. Three (3) years of professional experience analyzing administrative problems and adopting an effective course of action. Three (3) years of professional experience developing, installing, and evaluating new and revised methods, procedures, and performance standards. Three (3) years of professional experience exercising judgment and discretion in developing, implementing, and interpreting departmental policies and procedures Conditions of Employment Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings. *All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description Work Hours: Monday-Friday, 8:30am-5pm; 1-hour unpaid lunch. Work Location: 823 E Monroe St, Springfield, Illinois, 62701 Division of Family and Community Services Office of Community and Positive Youth Development Bureau of Volunteerism and Community Services Springfield/Sangamon County Agency Contact: DHS.HiringUnit@Illinois.gov Job Family: Leadership & Management; Social Services About the Agency: The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness. As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 10 Weeks Paid Maternity/Paternity Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx APPLICATION INSTRUCTIONS Must apply online. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com

Mar 25, 2025

Full time

Grants Coordinator - # 45182 *** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser) https://illinois.jobs2web.com/job-invite/45182/ Agency : Department of Human Services Location: Springfield, IL, US, 62701 Job Requisition ID: 45182 Opening Date: 03/21/2025 Closing Date: 04/03/2025 Salary: Anticipated Salary $6,339-$9,178/month ($76,068-$110,136/year) Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC062 ***MUST APPLY ONLINE *** This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 45182 Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Family and Community Services is seeking to hire a position to serve as the statewide Grants Coordinator for the Office of Community and Positive Youth Development, Bureau of Volunteerism and Community Service. This position develops, writes, reviews, submits, and monitors procurement and fiscal related documents including Request for Proposal (RFP), Procurement Business Case (PBC)s, Contract Adjustment and Approval Forms (CAAF)s, contracts, grants, and other Governmental Accounting Transparency Act (GATA)/procurement related items to issue contracts, amendments, etc., administered by the Bureau for its programs; assists Bureau staff in monitoring budgetary operations as it relates to performance management of its programs; prepares monthly data and financial reports to comply with federal and state reporting requirements; and serves as Bureau's liaison with department audit and compliance monitoring staff for Bureau programs. Essential Functions Serves as the statewide Grants Coordinator the Office of Community and Positive Youth Development, Bureau of Volunteerism and Community Services. Develops, writes, reviews, submits, and monitors procurement and fiscal related documents including Procurement Business Case (PBC)s, Contract Adjustment and Approval Forms (CAAF)s, Request for Proposal (RFP), contracts, grants, and other Governmental Accounting Transparency Act (GATA)/procurement related items to issue contracts, amendments, etc., administered by the Bureau for its programs. Assists Bureau staff in monitoring budgetary operations as it relates to performance management of its programs. Prepares monthly data and financial reports to comply with federal and state reporting requirements. Serves as Bureau's liaison with department audit and compliance monitoring staff for Bureau programs. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration. Requires two (2) years of responsible administrative experience in a public or business organization. Preferred Qualifications Three (3) years of professional experience working with the principles of governmental accounting, program budgeting, personnel, statistics, and procurement, including an understanding of 2CFR200 and the Illinois Grant Accountability and Transparency Act (GATA 30 ILCS 708) and related administrative grant rules including grant making procedures. Three (3) years of professional experience utilizing the principles and practices of public and business administration. Three (3) years of professional experience developing and managing a supportive agency function program. Three (3) years of professional experience analyzing administrative problems and adopting an effective course of action. Three (3) years of professional experience developing, installing, and evaluating new and revised methods, procedures, and performance standards. Three (3) years of professional experience exercising judgment and discretion in developing, implementing, and interpreting departmental policies and procedures Conditions of Employment Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings. *All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description Work Hours: Monday-Friday, 8:30am-5pm; 1-hour unpaid lunch. Work Location: 823 E Monroe St, Springfield, Illinois, 62701 Division of Family and Community Services Office of Community and Positive Youth Development Bureau of Volunteerism and Community Services Springfield/Sangamon County Agency Contact: DHS.HiringUnit@Illinois.gov Job Family: Leadership & Management; Social Services About the Agency: The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness. As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 10 Weeks Paid Maternity/Paternity Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx APPLICATION INSTRUCTIONS Must apply online. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com

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