Grants Associate

  • Civic Nation
  • Remote
  • Dec 19, 2023
Full time Other

Job Description

Civic Nation seeks a Grants Associate to serve as a vital member of the Development & Corporate Partnerships Team. Reporting to the Associate Director of Foundations and working in close partnership with other development staff as well as program staff, the Grants Associate will support all aspects of the grant cycle including drafting grant proposals and reports, tracking grant agreements and documentation, donation tracking, and database maintenance. The position requires strong writing and organization skills, attention to detail, and the ability to prioritize, multitask, and execute in a fast-paced environment.

The Development and Corporate Partnerships team is focused on building partnerships and raising the funds necessary for Civic Nation and its initiatives to carry out its ambitious plans. Through a variety of tools and resources, the Development team engages in conversation and raises funds from foundations, individuals, and corporations to support our ongoing efforts. The Corporate Partnerships team is responsible for developing impact-generating partnerships and supporting fundraising efforts through corporate partnerships. This team is crucial to not only the success of the organization, but also to the larger culture shift of how business and philanthropy can use their influence for good.

Civic Nation is a nonprofit ecosystem for high-impact organizing and education initiatives working to build a more inclusive and equitable America. Civic Nation shifts culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders and influencers to tackle some of our nation’s most pressing social challenges. Civic Nation is home to seven national initiatives and campaigns: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, Online for All, SAVE On Student Debt, We The Action, and When We All Vote.


  • Support and coordinate the grants process throughout all stages including proposals, execution, implementation, and close-out.
  • Manage and organize all grant agreements and relevant funder materials for record and reporting purposes.
  • Coordinate with the Finance team on requested materials as needed.
  • Manage and track all donations received and issue tax acknowledgments.
  • Lead on the maintenance and upkeep of our donor database in EveryAction; including maintaining contact information, uploading grants and other materials, and tracking donations.
  • Work with the Development & Corporate Partnerships team on quality assurance and proofreading external materials.
  • Provide key administrative and organizational support to the Development Department on various tasks.
  • Other relevant duties as assigned.


  • 2+ years of experience in a development or administrative position.
  • Experience with grant writing, internal and external communications, and data management. 
  • Proficiency in Google Suite.
  • Ability to organize, prioritize, and carry out responsibilities in a timely manner.
  • Demonstrated experience balancing multiple projects on tight deadlines.
  • Prior experience with donor management software is a plus.


  • Excellent interpersonal skills 
  • Comfortability in independent project work and frequent fluctuations in workload.
  • Excellent organizational and time management skills, with an ability to manage multiple projects at once.
  • Successful at staying organized, professional, and motivated in a remote working environment.
  • Outstanding attention to detail.
  • Strong writing and proofreading skills.
  • Strong teamwork, critical thinking, multi-tasking, and problem-solving skills.
  • Personal and professional commitment to promoting and investing in cross-cultural skills and awareness related to individuals from broad backgrounds, races, ethnicities, religions, gender, sexual orientation, gender identities, and disabilities.

The Washington, DC-based salary range for this position is $50,000 - $60,000 (will be adjusted for cost of labor for the incumbent's work location) annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.

Candidates can expect the following hiring process and timeline (please note that this timeline may be subject to change):

  • January 9 - January 23: First-Round Interviews
  • January 24 - January 31: Second Round Interviews
  • February 1 - February 7: Final Interviews 
  • February 13 - Hiring Decision 

All candidates will be notified via email of the status of their application on or before the completion of the search.

To apply, submit a cover letter and resume at this link. The cover letter, addressed to Dara Slepoy, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until January 16.


At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.