Qualifications Specialist

The Oregon Health Authority (OHA), Public Health Division (PHD), Health Licensing Office (HLO) is recruiting for a Qualifications Specialist to provide professional level administrative support for the Qualification Analyst and the Boards/Councils/Programs overseen by the HLO. This position aids in the maintenance and coordination of education programs and practical examinations for the various professions regulated by the office. This position also assists the public by conducting study reviews for qualifying candidates as well as providing clarification regarding office policies and procedures.

OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.

What you will do!

• Assist with writing new examination questions including reviewing and sourcing examination materials.
• Coordinates the office’s practical examinations for various boards, including scheduling dates, proctors, and venues.
• Sends all required notifications for practical examinations to candidates, proctors, and vendors.
• Scores state practical examinations, notifies candidates of results and enter scores into office’s database.
• Contributes to the development of Power Point presentations for outreach.
• Responds to inquiries from candidates regarding examination material.

What's in it for you?

• medical, vision and dental benefits packages
• Paid Leave Days:
  • 11 paid holidays each year
  • 3 additional paid "Personal Business Days" each year
  • 8 hours of paid sick leave accumulated every month
  • Progressive vacation leave accrual with increases every 5 years
• Pension and retirement programs
• Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.

Some of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there is a requirement to work a minimum of 24 hours a week at the primary work location: 1430 Tandem Ave NE, Suite 180, Salem, OR. Work location can be changed at any time at the discretion of the hiring manager.

WHAT WE ARE LOOKING FOR:

Minimum Qualifications

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.

Substitutions:

• An associate degree in general office occupations will substitute for one year experience.
• A certification in general office occupations will substitute for 6 months of experience.
• Higher education may substitute for up to two years of experience.

Desired Attributes

Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Ability to communicate clearly, both verbally and in writing.

Demonstrated ability to multi-task in a fast-paced environment.

Demonstrated ability conceptualize and complete projects independently.

Proficiency with general admin support software such as Microsoft Office (Word, Excel, Outlook), Adobe, Teams, Zoom, etc.

Capable of evaluating program operations.

How to apply:

Complete the online application at oregonjobs.org using job number REQ-151849

Deadline: 4/1/2024

https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem--OHA--Tandem-Avenue-1430/Qualifications-Specialist--Administrative-Specialist-2-_REQ-151849