Accounts Payable Specialist

  • James City County
  • Apr 27, 2024
Full time Government

Job Description

Accounts Payable Specialist

$45,704 - $58,448 /year or higher DOQ + Full-time County Benefits

The James City County Financial & Management Services Department seeks an individual to perform responsible work preparing, maintaining, and reviewing fiscal or related accounts; maintains County and fiscal agency official financial records, reviews disbursement vouchers and issues checks, and assists in preparing and distributing various financial reports.


  • Computes, audits, inputs, balances, processes, prints and distributes checks, uploads ACH files, and enters wire information based on received invoices, travel requests, refunds, juror payments and other requests for reimbursements.
  • Routes invoices from vendors to the appropriate department or agency for approval and coding.
  • Reviews documents for appropriate charges, coding, receipts, forms and compliance with federal, state and County procedures.
  • Reconciles invoices, statements, and receiving reports with purchase orders for price, quantity, and accuracy.
  • Responds, both verbally and in writing, to a variety of inquiries from the public, vendors, County offices or fiscal agencies.
  • Interprets County policies and applicable state policies to vendors, the public and other County employees.
  • Maintains filing system for payments and outstanding purchase orders.



  • Any combination of education and experience equivalent to a high school diploma and considerable experience in accounting, bookkeeping, or statistics with the ability to work in a Windows environment.
  • Must possess reliable transportation to work site(s).
  • Knowledge of data entry, automated financial recordkeeping systems, and various microcomputer software packages; and, standard office procedures, practices, and equipment; knowledge of principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
  • Skill in use of computer software, especially Microsoft Office Suite. Experience in Enterprise ERP (MUNIS) preferred.
  • Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other county employees and the public; maintain complex records, assemble and organize data, and prepare reports from such records; exercise independent judgment and initiative and attention to detail in accordance with established policies and procedures with minimal supervision.

Click here to see a full job description. Accepting applications until position is filled. The submission of a cover letter and resume is recommended; a fully completed application is required for your application to be considered.

Only online applications to our website will be considered. To apply, please visit the James City County Career Center at