Mobilization Program Assistant

  • Civic Nation
  • May 02, 2024
Part time Administrative Assistant

Job Description

Civic Nation seeks a Mobilization Program Assistant. The Mobilization Program Assistant position will work closely with the Director of Mobilization to support the mobilization programs across Civic Nation initiatives, with a focus on When We All Vote. This role reports to the Director of Mobilization on the Communications team. This is a part-time (29 hours per week), temporary position ending in August 2024, with the possibility of extension through November 2024. 


The Communications Team is focused on telling the story of Civic Nation’s work. Through creative messaging, digital activations, media relations, and more, the Communications Team amplifies the work of all Civic Nation initiatives and campaigns. 


Civic Nation is a nonprofit ecosystem for high-impact organizing and education initiatives working to build a more inclusive and equitable America. Civic Nation shifts culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders and influencers to tackle some of our nation’s most pressing social challenges. Civic Nation is home to seven national initiatives and campaigns: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, Online for All, SAVE On Student Debt, We The Action, and When We All Vote. 


  • Support administrative details and project management of Civic Nation’s election dates & deadlines communications program, including managing a calendar of upcoming deadlines, managing content approvals, and coordinating closely with the Director of Research to align on upcoming deadlines, and supporting scheduling and team communications.
  • Support administrative details and project management of Civic Nation’s sweepstakes and voter and volunteer mobilization programs, including managing project timelines, facilitating content approvals, and supporting scheduling and team communications.
  • Provide administrative and project management support as needed for mobilization requests from Civic Nation initiatives, working closely with the Director of Mobilization to prioritize and execute these requests. 


  • 1+ year experience of outreach or organizing work in non-profit or campaign organizing environments or equivalent cycles. 
  • 1+ year experience providing administrative and planning support in non-profit or campaign organizing environments or equivalent cycles.
  • Experience in project management programs such as Asana strongly preferred.


  • A strong commitment to Civic Nation’s mission and a passion for civic engagement.
  • Excellent analytical, writing, and communication skills.
  • Outstanding attention to detail.
  • Ability to plan, prioritize, coordinate, and manage projects.
  • Strong organizational and time management skills, with an ability to manage multiple projects at once.


The Washington, DC-based hourly rate for this position is $17.50 per hour (will be adjusted for cost of labor for the incumbent's work location), commensurate with experience. 


Candidates can expect the following hiring process and timeline (please note that this timeline may be subject to change):  

  • May 15: Applications close
  • May 20 – May 24: First-Round Interviews
  • May 28 – May 30: Second-Round Interviews
  • May 31 - June 4: Potential Final Interviews
  • Week of June 10: Hiring Decision announced

All candidates will be notified via email of the status of their application on or before the completion of the search.


To apply, submit a cover letter and resume through our Careers page. The cover letter, addressed to Emma Welsh-Huggins, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until May 15. 


At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal-opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.