Administrative & Program Support Specialists - two (2) positions

Do you have experience supporting the implementation of policies, projects and programs at the community, state, or national level? Do you enjoy developing and providing planning tools, documents and data to facilitate collaboration and decision-making? We look forward to hearing from you!

This posting will be used to fill two (2) permanent, full-time positions. These positions are classified and are represented by a union. 

Work Location: Salem/Marion or Portland/Multnomah; hybrid position

What you will do!

Administrative Services Specialist. The primary purpose of this position is to act the Medicaid point of contact for business office functions and activities for other Medicaid managers and staff, vendors/service suppliers. This position provides

administrative and technical support, interpreting laws, rules, program policies and procedures for Medicaid staff related to purchasing, personnel and business services and operational functions. The duties of this position will require on-site interaction with OHA staff or other administrative duties.

Operations & Program Support Specialist. The primary purpose of this position is to provide administrative, operations, and program support to the Integrated Eligibility Policy unit and the Healthier Oregon program, in service to transformative, community-led, and community-owned initiatives and the mission, vision, values and goals of the Oregon Health Authority and the Medicaid Division.

OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.

What's in it for you?

• Salary Range: $3,948 - $5,483
• We offer exceptional medical, vision and dental benefits packages
• https://www.oregon.gov/oha/pebb/pages/alex.aspx
• Paid Leave Days:
  • 11 paid holidays each year
  • 3 additional paid "Personal Business Days" each year
  • 8 hours of paid sick leave accumulated every month
  • Progressive vacation leave accrual with increases every 5 years
• Pension and retirement programs
• Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Click here to learn more about State of Oregon benefits.

WHAT WE ARE LOOKING FOR:

Minimum Qualifications

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

Desired Attributes

• Knowledge of health services delivery systems, particularly the Oregon Health Plan/ Medicaid Administration in Oregon and relational landscape of key partners, providers, community based organizations, and advocacy groups.
• Experience developing and providing planning tools, documents and data to facilitate collaboration and decision-making.
• Ability to demonstrate advanced Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint, and Smartsheet.
• Demonstrates skills in the following areas:

• Constructive and Collaborative Working Relationships
• Critical Decision-making and Problem-solving
• Data Synthesis, Analysis and Reporting
• Workload Planning & Prioritization
• Project Planning and Prioritization
• Project Coordination and Monitoring
• Strong Oral and Written Communication

How to apply:

Complete the online application at oregonjobs.org using job number REQ-163239

 Application Deadline: 08/19/2024