Administrative Support Supervisor

The Oregon Health Authority has a fantastic opportunity for an Administrative Support Supervisor (Business Operations Supervisor 2) to join an excellent team. This position is a full-time, permanent, management services (supervisory) position.

What you will do!

The Oregon Health Authority (OHA), Health and Policy Analytics (HPA), Office of Business Operations (OBO) section in Portland, Oregon is recruiting for an Administrative Support Supervisor to coordinate, guide, and streamline the administrative support services within the Health Policy & Analytics division. This position directly supervises all of the executive and administrative support staff for the Health Policy & Analytics division. This position will be responsible for ensuring that administrative needs for all the offices and programs within the division are effectively met. Additionally, this position develops and maintains a strategy for determining a reasonable level of support and ensuring that level of support is maintained.

As an Administrative Support Supervisor, you will perform the following duties:

• Supervise administrative and executive support team for the Health Policy & Analytics division.
• Prepare budget requests by projecting resource needs and preparing required documentation for incorporation in the agency's budget request.
• Evaluate the quality of support provided by reviewing reports and/or statistical data; by conferring with reporting staff; and by reviewing information from divisional managers in order to determine what improvements are needed.
• Perform supervisory functions for the administrative support team by interviewing and recommending or hiring new staff members; providing or arranging for training for subordinates; evaluating subordinates' performance; and recommending or initiating personnel actions such as promotions, transfers or disciplinary action to insure adequate and competent staffing.
• Perform related duties such as conducting staff meetings, preparing written instructions for work assignments, resolving disputes and preparing narrative and statistical reports.
• Regularly meet with managerial staff across the division to evaluate administrative support performance and develop feedback for administrative staff.
• Ensure workloads are being addressed through appropriate number and classification of qualified staff.
• Keep staff training records and ensure staff meets all training requirements.
• Provide training to educate staff on proper procedures and usage of tools.

Working conditions: The base position will be in Salem, Oregon or Portland, Oregon with remote work capabilities for those who have full access to the needed technology and can report on-site as needed. There are times that the work may need to be conducted at a state office building. Work location may be changed at any time at the discretion of the hiring manager. This is a fast-paced environment that may require the ability to work after hours when necessary. Often travel to meetings is required with some travel to trainings and conferences.

The Oregon Health Authority strategic goal is to end all health inequities by 2030.

OHA values service excellence, leadership, integrity, health equity and partnership.

What's in it for you?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office and/or work remotely with a team of bright individuals who work in remote locations. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and eleven paid holidays per year plus pension and retirement plans. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.

What are we looking for?
Minimum Requirements

Four years of lead work, supervision, or progressively related experience

OR

One year of related experience and a bachelor’s degree in a related field.

Desired Attributes

• Experience supervising and training staff.
• Experience preparing budget requests.
• Experience conducting staff meetings, preparing written instructions for work assignments, resolving disputes and preparing narrative and statistical reports.
• Experience interviewing and recommending or hiring new staff members.
• Experience developing, reporting, and presenting information on staffing metrics.

How to apply:

• Complete the online application at oregonjobs.org using job number REQ-174269
• Complete Questionnaire (if applicable)
• Upload Resume (Required)
• Upload Cover Letter (Required) Please ensure your cover letter is tailored to address the specific criteria outlined in the "What We're Looking For" section of the job announcement. This will help us better assess how your skills and experience align with the position.

Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment.  For further information, please visit the Pay Equity Project homepage.

Application Deadline: 2/11/2025 at 11:59 PM Pacific Time

Salary Range: $5,763 - $8,920 Monthly

 
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity.