Arts Center Specialist

Compensation:
The annual salary range for this position is $55,011.09-$61,345.70, which represents the hiring range for new employees based on factors such as education, experience, certifications, and licenses. The full salary range extends up to $78,349.13, providing opportunities for salary growth as employees gain experience, develop skills, and demonstrate strong performance over time.

Position Summary: The Arts Center Specialist is responsible for oversight of event planning details, including all technical aspects, operational needs and pre-post event paperwork for events at the Lewisville Grand Theater (LGT). This includes productions and event activity in the theaters, multi-purpose rooms, lobbies, art gallery, classrooms, center courtyard, and all technical support areas. The Arts Center Specialist also serves as event coordinator for activities in Wayne Ferguson Plaza, a 1.5-acre urban park and community gathering space located near the LGT, with a permanent entertainment stage.

Essential Functions

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodation so that qualified employees can perform the essential functions of the job.

• In accordance with Facility Use Agreements and Facility Guidelines, works closely with clients of the Lewisville Grand Theater to organize event details including but not limited to; load-in and load-out schedules, technical needs assessment, room set-up and layout preparation, and front of house plans. Implements and maintains LGT operating policies and procedures through assessment and approval of these plans with clients.
• Works closely with Arts Center Manager and Arts Center Coordinators (Operations, Sales and Programming) and other Arts Center Specialist on event logistics and venue preparation planning. 
• Physically adapts event space for daily usage.
• Must be able to work on multiple projects simultaneously, shifting tasks frequently, in a busy office and event venue setting. 
• Determines labor, materials, and equipment needed for execution of events; communicates needs with Arts Center Manager and/or Operations Coordinator. 
• Ensures accurate event records are kept and updated in a timely fashion for post- event settlement reporting and billing. 
• Ensures compliance with all safety practices and operational rules for the use of all equipment in LGT.
• Works with Arts Center Operations Coordinator to request technical and front of house staff for event calls.
• Serve as Full-time Staff representative during events. 
• May train and supervise/lead the work of staff and volunteers.
• Investigates, resolves, and reports to supervisors on complaints related to areas of responsibility.
• Performs all other related duties as assigned.

Position Qualifications

Education: Associate’s degree in Theatre, Music, Stage Management, Arts Management, or other performing arts related field. 

Experience: Four (4) years of stage management, technical systems operations or other performing arts related experience. Two (2) years of technical systems operations in a performing arts center or other similar venue experience preferred. 

Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. 

Licenses and Certifications: None.

Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test.

Other Requirements: Must be available to work nights, weekends, and some split shifts as required. 

REQUIRED KNOWLEDGE, SKILLS & ABILITIES
Knowledge of: Operation and care of contemporary theatrical equipment, including lighting instruments and control boards, sound, rigging, video, and stage apparatus; Theatrical facility and live entertainment venue operations; stage directions; theatrical terms; and theater safety. Customer service, patron management, and live event management. 

Skills in: Lighting and sound design; comprehending, interpreting, and enforcing operational policies and procedures; reading and interpreting written and graphic instructions, plans, and schematics; developing and following timelines, work plans, and schedules; determining technical requirements (equipment and personnel, tech preparation time needed); math skills sufficient to assure adherence to budgets and accurate tracking of inventory and materials usage; effectively handling sensitive situations requiring courtesy, persuasion, and tact; training and leading others; using a personal computer including both Windows and Mac platforms, Microsoft Office Programs, lighting and sound software, CAD, database development and maintenance, graphics and ticketing software, e-mail, and the internet; accepting responsibility for their actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.

Physical Demands and Working Conditions: Must possess mobility to work in various City buildings and facilities; strength, stamina, and mobility to perform medium physical work, operate varied hand tools and related equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above-mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach and climb to perform work; review and approve room set-ups. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 50 pounds.

Employees work in buildings and facilities and are occasionally exposed to loud noise levels, controlled temperatures, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.

The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed.

This job description is not an employment agreement or contract.  The City of Lewisville has the exclusive right to alter this job description at any time without notice.

Work Hours

Mostly Monday-Friday, 9:00AM-6:00PM, but some nights and weekends are required.