Administrative Assistant

The City of Naperville’s Water Utility is currently seeking an Administrative Assistant to perform a variety of administrative, secretarial, and clerical tasks to support Utility managers and/or divisions.  

The anticipated hiring range for this position is $21.6176 - $23.7794 per hour, commensurate with credentials and experience.  The Pay Grade for this position is N205.  For additional information, please click here (Download PDF reader).

Duties

• Prepares and processes documents and spreadsheets related to functions such as purchasing, personnel, payroll, bids, reimbursements, and budget.
• Enters, retrieves, and maintains electronic data.
• Develops and maintains physical files.
• Locates and retrieves information from City records, electronic or physical, as requested by customers or staff.
• Prepares correspondence, memos, reports, lists, minutes, and other documents as directed.
• Purchases office supplies for the division.   Monitors and maintains supply inventory.
• Performs general clerical tasks including scanning, copying, and collating.
• Sorts and distributes mail for a division.
• Answers and directs phone calls.  Responds to general inquiries and/or creates work orders and dispatches crews.
• Assists in maintaining division calendars and schedules various activities.
• Performs all other duties as assigned.

Qualifications

Required

• A high school diploma or equivalent.
• One to three years of experience providing administrative support.
• A valid State of Illinois driver’s license.

Additional Information

The City of Naperville, Illinois is a dynamic community of 153,000 residents, conveniently located 28 miles west of Chicago.  Various publications have named Naperville as one of the best cities in the United States in which to live.  The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area.  It’s also a great place to work!  Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a collaborative working environment, a forward-looking leadership team, and a competitive benefits package.

Click here (Download PDF reader) to learn more about the benefits offered by the City of Naperville.

Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached to the application.  Include all requested education, experience, attachments, and other information when applying.  Incomplete applications are subject to rejection.  Notifications to applicants will be sent electronically to the email address provided in the application.

THE CITY OF NAPERVILLE IS AN E. O. E.

CLICK HERE (Download PDF reader) for the City of Naperville’s EEOP Utilization Report

The City of Naperville complies with the Americans with Disabilities Act (ADA).  Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.