Coordinator, Facilities

General Summary

Who We Are
With three campuses along Colorado's Front Range, FRCC is the state's largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.

Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the "Top Online Colleges" in the country by Newsweek.

One of FRCC's main goals is to offer educational excellence for everyone. The college's strong commitment to student success means we start by creating an inclusive and equitable environment-one where both students and employees feel they belong and are supported. FRCC's focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.

FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We're looking to hire people who share these values-along with our commitment to student success, equity and excellence.

Who You Are
Reporting to the Director of Infrastructure Maintenance, The Facilities Coordinator provides comprehensive administrative, fiscal, and project coordination support for Facilities Services to ensure efficient operations and timely delivery of facilities-related services across the campus. This role coordinates office management and budgeting activities, supports facilities projects from planning through closeout, administers the computerized maintenance management system (CMMS), and oversees key operational functions including mailroom, receiving, and asset inventory. The Coordinator serves as a central point of contact for internal stakeholders, vendors, and service providers; applies established policies and procedures to resolve issues and make operational decisions; and produces reports and analysis to support planning, accountability, and continuous improvement. The position requires strong organizational, financial, and communication skills, along with the ability to manage multiple priorities in a dynamic facilities environment.

This position will have the opportunity to work remote occasionally. It requires a strong on campus presence to coordinate department needs with stakeholders and to build a culture of support. Additionally, it may require occasional travel to all three FRCC campuses for trainings, in-services, etc.

Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.

SALARY: $51,741-$54,328 annually

The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate's education, training and experience as it relates to the requirements of the position, as well as the position's scope and complexity, internal pay equity and external market value.

BENEFITS: For information about benefits, please view APT & Faculty Benefits.

SELECTION PROCESS: Position will remain open until filled with a priority deadline of April 26, 2026. This posting may be used to fill multiple or similar positions.

The selection process for the Facilities Coordinator will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate. In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.

Primary Duties

Office Management:

• Process purchase orders, expense vouchers budget transfers, interdepartmental invoices, and expense transfers related to projects and Facilities Dept. operations.
• Manage Travel Reimbursement process beginning with creating an estimate for approval and completing reimbursement documentation.
• Create new and use existing programs, forms, and spreadsheets to perform accounting functions for the budget of Facilities Services, including Maintenance, and Receiving.
• Pcards administration, applying debits to proper FOAPs, preparing monthly statements and responding to requests for information from the system office.
• Manage Utilities Pcard.
• Maintain the Utility Cost and Energy Management spreadsheet.
• Monitor and update special event and fleet reservation approvals and tracking.
• Identifies and implements the appropriate course of action for major purchases and resolves issues for vendors, employees, and other departments related to all Facilities-related fiscal matters.
• Manages the campus key database and key assignment operations, including approving or denying door and master key requests in accordance with established college policy; coordinating the distribution of physical keys to staff and vendors; and ordering locks and key blanks, as well as creating and assigning new keys for renovations and new buildings.

Project Coordination

• Coordinates facilities-related project activities, including developing and updating processes in response to operational needs or requests; maintaining project metrics, tracking tools, and documentation; monitoring budgets and assisting with proposal development and scope-of-work reviews; serving as the primary point of contact for vendors; coordinating schedules between Facilities staff and vendors based on building occupancy; and documenting deficiencies or follow-up items identified upon project completion.
• Develop weekly reports for the Director on all project activities, to include: updates on project milestones and timelines; communicating issues/concerns that could affect project timeline and costs.
• Facilitate weekly departmental meetings to communicate information regarding current, upcoming, and completed projects.

CMMS Management

• Serves as the administrator for the CMMS work order and preventive maintenance systems for Facility Services, including user and content management, troubleshooting, vendor coordination, training, and ongoing user support.
• Assigns work orders and communicates request status to departments.
• Applies established guidelines to approve or deny work order requests, as appropriate, without Director approval.
• Conducts historical work order analysis and produces reports by timeframe, work type, location, assignee, and requestor.

Mailroom and Receiving Dock

• Supervises the mailroom and receiving dock operations, including courier scheduling and services, and oversees the preparation of monthly postage reports for Accounts Payable and postage fund transfers. Manages the Qtrak package tracking system for the Receiving Department and performs Receiving Department duties in the absence of the Materials Handler I.
• Hire, trains and supervises the performance of the Material Handler I.
• Serves as the primary point of contact for resolving issues, answering questions, and advising departments on mailroom and receiving services.
• Manages the Larimer Campus Asset Inventory System in coordination with the Purchasing Department, including determining which equipment must be tagged and inventoried, maintaining and updating inventory records, creating barcode tags for new assets, documenting asset disposals, and depositing surplus sale proceeds to the appropriate FOAPs.

Required Competencies

• Commitment to Values: Demonstrates leadership and collaborative behaviors that align with FRCC values.
• Communication: Communicates effectively with individuals from diverse backgrounds and
• chooses words carefully in communications.
• Project Management: Manages multiple, concurrent projects for various, complex, cross- departmental initiatives. Apply project management techniques and processes to ensure the successful implementation of creative projects within budget and on time, achieving key program deliverables.
• Creativity: Thinks innovatively to accomplish tasks differently rather than relying solely on past approaches
• Equity Mindedness: Views operations and processes through an equity lens and is willing to identify processes leading to inequity, aligning with the institution's equity goals.
• Change Catalyst: Adapts to changing circumstances and is willing to pivot when necessary,
• recognizing that change is constant and requires flexibility.
• Team Building: Strives to build positive and collaborative relationships with colleagues within
• and outside the department.
• Integrity: Takes initiative and maintains confidentiality when dealing with sensitive information.
• Relationship Building: Demonstrates outstanding interpersonal skills and establishes positive and respectful working relationships with various stakeholder groups.

Qualifications

Required Education/Training & Work Experience:

• Associate's degree and 2 years of professional office experience, or project coordination.

OR

• Bachelor's Degree and demonstrated experience in project coordination.

OR

• 4 years of professional office experience

AND

• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Demonstrated commitment to creating and supporting inclusive and diverse workplace and learning communities.
• Must take pride in and maintain high- quality work standards.
• Proficiency in the use of general office equipment.

Welcoming. Respectful. Inclusive. Together, we are FRCC.

For information on Front Range Community College's Security, including Clery Act/Crime Statistics for the campuses and surrounding area, view FRCC's Annual Security Report.

Coordinator, Facilities