Institutional Events Coordinator

Title: Institutional Events Coordinator

Position Type: Professional Tech Full time

College: Front Range Community College

Division: Office of the President

Department: FRCC Institutional Events

Campus: Larimer Campus or Westminster Campus

Location: Fort Collins, CO or Westminster, CO

Salary Range: $50,736-$53,273 annually

Who We Are:

With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.

Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.

One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.

The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.

FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.

Job Summary:

As the Institutional Events Coordinator, you directly advance Front Range Community College’s 2025–2030 Strategic Plan by operationalizing the college’s commitment to inclusive, high-impact, and student-centered experiences.

Through the coordination and execution of campus-wide and community-engaged events, you support Success for Every Learner by creating welcoming environments that foster belonging, engagement, and connection to institutional resources.

You will strengthen Vibrant Culture by collaborating across departments and campuses to deliver exceptional experiences for students, employees, and community partners, while mentoring student staff and promoting professional growth.

By managing event room scheduling, stewarding resources, tracking outcomes, and contributing data-informed insights, you reinforce College Excellence through operational effectiveness and continuous improvement.

Additionally, you will advance Transformational Partnerships by supporting external events and community collaborations that enhance institutional relevance and extend FRCC’s impact across the region, aligning day-to-day event operations with the college’s mission to redefine community college education through exceptional student and employee experiences.

This position does have the opportunity to work remotely occasionally but does require a strong on-campus presence. This position may occasionally travel between Westminster, Larimer and Boulder County Campuses for event support or team meetings.

Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.

Duties & Responsibilities:

Events Coordination & Space Management

• Serve as the initial point of contact for event organizers including faculty, staff, and external clients, answering questions and providing assistance regarding the facilities, policies, and services available for their events.
• Manage the scheduling and reservation of event spaces on all three campuses, using the Ad Astra room management system.
• Review and determine whether requested spaces meet institutional insurance requirements and risk management criteria.
• Ensure that events comply with the college’s policies, safety regulations, and any necessary permits or insurance requirements.
• Partner with Student Life to verify space availability, resolve conflicts, and ensure compliance with institutional space-use policies.
• Gather client information and establish appropriate charges based on a rate structure developed in conjunction with Division Leadership.
• Maintain regular communication with the Manager of Institutional Events and campus-specific Set Up Specialists regarding event details.

Administrative

• Collaborate with the Director of Institutional Events regarding the budget, including tracking revenue and expenses and being responsible for following all FRCC fiscal policies and procedures.
• Posts events on Inside FRCC calendar and internal Events Team calendar.
• Maintain accurate event project records and digital documentation for departmental metrics. Responsible for scheduling rooms and resources, collecting payment, and making deposits for all outside vendors.
• Liaise with campus partners such as Facilities, Public Safety, IT Services, and Marketing to ensure smooth execution of events and mitigate risks.

Data, Assessment, Student Engagement Reporting & Impact on Student Success

• Follow up with clients with the intent to continually improve future events, and maintain accurate records of event bookings, agreements, and related communications.
• Implement program evaluation, including surveys, feedback tools, and participation tracking.
• Produce semesterly and annual reports that translate data into clear insights and recommendations.
•  Assist Director with preparing and administering surveys  for event evaluation.
• Manage departmental use of program management and engagement software platforms (e.g., Monday, Cvent, Ad Astra).
• Assist staff and student employees on data collection tools and reporting expectations.
• Collaborate with Data Science & Institutional Research (DSIR) to maintain alignment with college-wide assessment practices.

Event Marketing and Promotions

• Collaborate with departmental staff to develop and implement promotional strategies for events and initiatives.

Competencies/KSAs:

• Mission, Vision &Priorities- Embraces the mission, vision and values of FRCC. Understands the importance of the work and how it supports institutional goals.
• Data Usage- Looks at the data within the department, paying particular attention to what the data shows about the department's performance and student impact. Works with the next level supervisor to brainstorm changes that can be implemented to improve a program or service that the department provides.
• Cultural Self-Awareness- Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve students.
• Cultural Competence- Recognize the need to become knowledgeable about the ways to communicate and support students, staff and external clients.
•  Equity Mindedness- Learn to view department operations through an equity lens. Be willing to call attention to processes that lead to inequity in serving students. Understand the College's equity goals and how your role supports FRCC's ability to achieve those goals.
• Operational Planning- Have an understanding and knowledge of the college's various strategic plans and understand how your work supports each of them. Understand the department's expectations to find proactive ways to support the goals of the department.
• Leading from the Middle- Lead from your position by not only closely examine your responsibilities for the department, but in bringing forward ideas to your supervisor the college should consider to be more student centered.
• Team Building- Participate in team-building exercises and strive to build positive and collaborative relationships with colleagues both within the department and in other departments within the college.
• Collaboration- Willingness to work with colleagues across departments to further student engagement.
• Coaching and Mentoring- Coaches and/or mentors student leaders, student staff, and student organization advisors. Seeks coaching to continue own personal growth.

Minimum Qualifications:

• Associate degree and two years of experience event management or related field.

OR

• Bachelor’s degree and demonstrated experience within event management or related field.

AND

• Ability to travel to all campuses when needed.
• Ability to work flexible hours. with occasional evening and weekend commitments.
• Effective interpersonal skills, with the ability to establish and maintain effective working relationships.
• Commitment to diversity, inclusiveness, and equity; ability to work with a diverse college community. 

Selection Process:

The selection process for this position will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate.

Position will remain open until filled with a priority deadline of July 1st.

This posting may be used to fill multiple or similar positions.

Application Procedures:

In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.

The application will ask for you to provide three references. We ask that they are all professional references and at least one is a current/recent supervisor.

Additional Information/Benefits:

Salary Information: The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.

Benefits Information: For information about benefits for Administrative, Professional and Technical Employees and Faculty, please see the Front Range Community College Benefits page.

Welcoming. Respectful. Inclusive. Together, we are FRCC.

Institutional Events Coordinator