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The Oregon Youth Authority (OYA) is seeking an organized and proactive Office Specialist 2 to join our team in providing essential clerical support to the Field Supervisor, Juvenile Parole/Probation Officers (JPPOs), and Juvenile Parole/Probation Assistants (JPPAs). The ideal candidate will demonstrate the ability to develop positive and collaborative working relationships with coworkers, community partners, and system partners. This role requires excellent written and verbal communication skills, proficiency in navigating multiple computer systems (Word, Excel, Outlook, etc.), and experience with the Juvenile Justice Information System (JJIS). A successful candidate will be adept at prioritizing tasks to meet changing workload demands, coordinating travel, and taking minutes at meetings. If you thrive in a dynamic environment and are passionate about supporting the mission of OYA, we encourage you to apply and make a positive impact on the lives of Oregon’s youth. Top duties of the position: Provides necessary support services to unit members: typing, copying, purchase ordering, and other assignments. Responsible for inputting all parole/probation transactions into the JJIS system. Responsible for assigning new cases to parole/probation officers, opening cases, and filing new material in case records. Additional Information: This recruitment will be used to fill multiple current and future vacancies as they occur. Hybrid Telework: This position is eligible for a flexible remote work schedule, and you will be required to come into the office with a minimum of 16 hours a week. Employees may be required to be in the office more frequently in response to business needs.  Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time . Please visit the state’s Work Reimagined website for more information. Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here . The salary range listed is the non- PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details. This position receives annual increases on anniversary date until the maximum of the salary range is reached. Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes. Would you like to learn more about this position or how our application process works? Join our Recruitment team during our OYA Career Chat Sessions on October 9, 2024 between 11-11:30 am PST. We will be able to answer any questions about the work and about OYA. Click Here to Register for OYA Career Chats! ABOUT OYA At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments. If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you!  People of color, women, and other members of historically marginalized communities are strongly encouraged to apply! What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan . Discover more about working in Oregon state government by  clicking here . This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as: $2,500 life insurance policy   paid for by your union, SEIU Local 503. This policy is in effect if you are an active member. Up to $200,000 of additional life insurance   can be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership. Short Term Disability insurance   is guaranteed if purchased within the first 90 days of new union membership. Legal insurance   enrollment is available to purchase within the first 90 days of new union membership. Tuition reimbursement. For more information on SEIU, please click here. What You Need to Qualify: Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience. Desired Attributes : If you have these qualities, let us know. It’s how we will choose whom to move forward! Note: You do not need to have all these qualities to be eligible for this position. Ability to develop positive and collaborative working relationship with coworkers, community partners, and other system partners; Excellent written and verbal communication skills (assessed in application materials and time of interview); Knowledge and experience working and navigating the Juvenile Justice Information System (JJIS); Experience prioritizing and adjusting tasks to meet changing requirements and workload demands, and ability to multitask as well; Familiar with multiple software programs (Word, Excel, Outlook,etc.); Proficient in taking minutes in meetings; Experience coordinating travel How to apply: Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes. Submit a comprehensive application or upload a detailed resume, including dates of employment and descriptions of duties/responsibilities for each position. COVER LETTTER REQUIRED: Describe your experiences, skills, and knowledge as they relate to the desired attributes of the position, and explain why you are the best fit for this role. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility. Complete the questionnaire. Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox. Veterans may receive preference; indicate your veteran status if applicable. Click here for more information about veterans’ preference . ​Caution: If you fail to follow these instructions, including failing to attach a cover letter as described above, we will have to disqualify your application. We cannot consider incomplete or late applications. More Information: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be. Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1. Pre-employment Checks: In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position. In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities.  In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.  All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment. All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse. Visa Sponsorship: We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States. Have Questions?:           For questions about the job announcement, email HR Recruiter .

The Opportunity: OVERVIEW Are you a team player who wants to be the heart of an organization that positively contributes to the community and is recognized as a national leader in both adult and juvenile community justice?  Do you excel at customer service and enjoy providing clerical and administrative support?  Are you a dependable administrative professional skilled in effective multitasking? Are you looking for meaningful work that has personal and professional purpose?   If you said “yes’ to these questions, we’d like you to join our team as an Office Assistant 2 with the Department of Community Justice Adult Services Division! Come Find Your Why? (video) As an Office Assistant 2, the customer service and administrative support you provide will be critical to the success of encouraging positive behaviors to reduce the recurrence of crime. You are the first point of contact for clients and guests.  You may have contact with individuals with mental health crises, who are on parole, probation, or post-prison supervision, crime victims, law enforcement agencies, and the general public.  The Department of Community Justice is looking for Administrative Professionals who can demonstrate expertise in the following areas: Reception  Excellent Communication Skills Customer-focused Teamwork Prioritization and Multitasking Data Entry Data Searched Active and Engaged Listening Reliability and flexibility We expect to fill multiple roles in various locations throughout the Portland metropolitan area. You may be required to travel to other DCJ’s offices for coverage with short notice.   WORKFORCE EQUITY At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values. DEPARTMENT OF COMMUNITY JUSTICE Vision ~ Community Safety through Positive Change  The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community. The Department shares information with community members, partners, and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day, with nearly 650 regular, on-call, and temporary employees. The Department supervises justice-involved individuals and those defendants requiring pretrial services. DCJ's Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for youth on formal and informal community supervision. More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj . The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .

Are you a team player who wants to be the heart of an organization that positively contributes to the community and is recognized as a national leader in both adult and juvenile community justice? Do you excel at customer service and enjoy providing clerical and administrative support? Are you a dependable administrative professional skilled in effective multitasking? Are you looking for meaningful work that has personal and professional purpose?  If you said “yes’ to these questions, we’d like you to join our team as an Office Assistant 2 with the Department of Community Justice Adult Services Division! As an Office Assistant 2, the customer service and administrative support you provide will be critical to the success of encouraging positive behaviors to reduce the recurrence of crime. You are the first point of contact for clients and guests.  You may have contact with individuals with mental health crises, who are on parole, probation, or post-prison supervision, crime victims, law enforcement agencies, and the general public.  We expect to fill multiple roles in various locations throughout the Portland metropolitan area. You may be required to travel to other DCJ’s offices for coverage with short notice. Here's where our current vacancies are located: Mead Building @ 421 SW 5th Ave, Portland, OR 97204 DCJ East Campus @ 1245 SE 122nd Ave, Portland, OR 97233 Justice Center @ 1120 SW 3rd Ave, Portland, OR 97204 The Department of Community Justice is looking for Administrative Professionals who can demonstrate expertise in the following areas: Reception Excellent Communication Skills Customer-focused Teamwork Prioritization and Multitasking Data Entry Data Searches Active and Engaged Listening Reliability and flexibility Workforce Equity:  At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values. DEPARTMENT OF COMMUNITY JUSTICE: Vision ~ Community Safety through Positive Change The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community. More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj . The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download . TO QUALIFY: We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page. Minimum  Qualifications/Transferable Skills*: Equivalent to the completion of the twelfth grade; AND Two years of general office support or customer service experience dealing directly with the public; Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment. Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills. 2 or more years of administrative, clerical, or customer service experience in a criminal justice agency; Experience giving instructions, answering questions, and talking with clients and the general public under difficult and stressful conditions; Flexibility and the ability to work cooperatively with diverse work groups; Experience navigating multiple systems, including Microsoft Office (i.e., Outlook, Word, and Excel) and/or Google Workspace (i.e., Docs, Sheets, and Forms); 2 or more years experience performing data entry (Law Enforcement Databases preferred) and preparing written materials in a timely manner and free of errors; Ability to interpret, communicate, and apply policies and procedures. *Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position . Be sure to describe any transferable skills on your application and clearly explain how they apply to this position . SCREENING AND EVALUATION: The Application Packet: Please be sure to provide the materials below in your application submission: Online application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application. Attached Resume (optional): Please be sure your resume includes the following for each experience (paid or unpaid): name of employer, location, dates of employment, your title, and a brief summary of your responsibilities. Cover Letter (optional): Please explain why you are applying for this position and describe your experience in a public safety setting or in a human services setting. The Selection Process: For details about how we typically screen applications, review our overview of the selection process page . We expect to evaluate candidates for this recruitment as follows: Initial review of minimum qualifications A phone screen, oral exam, written exam, or an application review may be used to identify the most qualified candidates Consideration of top candidates/Interviews Background Investigation/Fingerprinting ADDITIONAL INFORMATION: Type of Position: This represented position is eligible for overtime and represented by Local 88 AFSCME AFL-CIO union. FLSA: Non-Exempt Schedule: Monday - Friday, 40 hours per week Location: This position is designated as onsite and not eligible for telework.  We have openings at the following locations: Mead Building @ 421 SW 5th Ave, Portland, OR 97204 DCJ East Campus @ 1245 SE 122nd Ave, Portland, OR 97233 Justice Center @ 1120 SW 3rd Ave, Portland, OR 97204 Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include: Health insurance (medical, dental, vision, Moda or Kaiser Permanente). Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages). Generous paid leave (vacation, sick, parental, bereavement, military, etc.) Life insurance, short-term and long-term disability insurance Robust EAP and wellness programs , including gym discounts and wellness education classes Access to a free annual TriMet HOP pass Serving the Public, Even During Disasters Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page. Note: This recruitment may be used to fill future regular, temporary, on-call, or limited duration status positions. Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals. Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply. Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Oregon Youth Authority (OYA) is looking to hire an Administrative Support to assist the Facilities Manager and Maintenance and Operations Supervisors in the ongoing operation of OYA's Physical Plant Operations (PPO) department. You will perform administrative support, research, analysis and evaluation in support of the PPO program. Your role: Establishes, monitors, documents and otherwise maintains controls necessary in carrying out lawful program activities. Assist in the research, analysis and/or evaluation in support of specialized program activities. Drafts a variety of correspondence, reports or other documents. T akes minutes at meetings. Organizes and maintains filing systems. Makes travel arrangements. Assists in preparation of Capital Projects Advisory Board reports, Legislative Session reports and drafting interagency agreements. Assists in developing and implementing short- and long- term physical plant goals. Prepares and tracks department performance measures. Develops policies and procedures related to the maintenance and operation of OYA’s statewide facilities, monitors security inventories of equipment, tools and supplies. Reviews work order requests via PPO’s computerized maintenance management system.  Tracks budget and project documents in regards to assigned PPO projects. Gathers loss data, photographs and reports; evaluates information and prepares claims for DAS Risk Management which includes a thorough analysis of incidences. Works with DAS Fleet Services and agency managers in the administration of the OYA motor vehicle fleet. To request a copy of the position description, which includes all duties and working conditions, please email OYA HR Recruiter. Additional Information: Telecommute/Remote Work: This position is eligible for part-time (flexible) telecommute/remote work. This position is based at our Central Office in Salem, Oregon and may be required to come in to the MacLaren Youth Correctional Facility in Woodburn, OR on an as needed basis and/or to travel to facilities/field offices throughout the state. Representation: This position is represented by the Service Employees International Union (SEIU/OPEU). Relocation: Possible relocation assistance may be available. This recruitment may be used to fill future vacancies. ABOUT OYA At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments. If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you!  People of color, women, and other members of historically marginalized communities are strongly encouraged to apply! Please take a moment to watch this quick video about Oregon Youth Authority, our team and our culture  bit.ly/work4OYA . For more information please visit  www.oregon.gov/oya . What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan . Discover more about working in Oregon state government by  clicking here . What You Need To Qualify two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. Note: One year of postsecondary education may be substituted for up to one year of the experience. Special Requirements Driver's License: Driving is an essential function of this position. A valid driver license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s). DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: If you have these qualities, let us know! It’s how we will choose whom to move forward! Note: You do not need to have all of these qualities to be eligible for this position. Demonstrated excellent customer service experience Experience working with Building maintenance work order system (opening, closing, tracking) Data entry experience in Computerize Maintenance Management Systems (CMMS) Demonstrated experience tracking information for building maintenance departments such as asset inventory, budget/financial, department's projects and tasks, energy use (electricity, water, gas, etc.), building life safety system inspection (fire alarm, fire suppression, etc.) Experience with purchase orders. (creating, tracking, etc.) Experience with maintaining managers' schedules and priorities and coordinating meeting logistics Proficient with Microsoft Office Word, Excel and PowerPoint or similar software. Experience with emergency action plan maintenance and development Two years or more experience with building maintenance departments. How to apply: Complete the application fully. Complete the questionnaire / supplemental questions. After you submit your application please respond to the public records request authorization and gender identity questionnaire. This step will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox. If you are a veteran, you may receive preference. Click here for more information about veterans’ preference . The task to claim preference will come after the public records request and gender identity questionnaire tasks. Click here for a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. Good Information To Know: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be. Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 503-373-7301. Oregon Relay Service can be reached by calling 7-1-1. Pre-employment Checks: In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.  In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities.  In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.  All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment. All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.