Position Summary
Compensation: The annual salary range for this position is $57,761.65-$64,412.99, which represents the hiring range for new employees based on factors such as education, experience, certifications, and licenses. The full salary range extends up to $82,266.59, providing opportunities for salary growth as employees gain experience, develop skills, and demonstrate strong performance over time. Position Summary: Performs and/or coordinates a variety of difficult administrative projects, analytical studies, and complicated research within a broad range of administrative operations. Provides technical support related to department technology systems and business plan development. Distinguishing Characteristics: Under general supervision, positions at this level generally receive occasional instruction or assistance as new or unusual situations arise and are aware of the operating procedures and policies of the work unit, with most work being performed independently. More complex thinking and reasoning skills are required, as employees at this level perform more complex and responsible duties and may be assigned special projects.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Participates in departmental studies to analyze and evaluate the effectiveness of work methods and resource utilization and manages departmental performance metrics.
Performs Application/Software Administration on department applications to meet department needs.
Provides user application training assistance and support to department personnel.
Responds to internal and external information requests from departmental employees, city administration, citizens, and regulatory agencies.
Researches and prepares reports and materials for council meetings and other meetings as assigned.
Performs a variety of administrative tasks such as research projects; developing and monitoring master plans and accreditation documents; preparing reports, graphs, charts, and other illustrative materials as required from factual and/or statistical data and other applicable sources.
Performs research on various City and departmental policies and procedures as assigned, develops recommendations for modifications and changes when needed and works with managers to develop training modules for various procedures and tasks.
Assists in the analysis and formulation of the business plan, annual budget, and goals and objectives for the department and its divisions.
Provides data and materials for grant applications that align with department plans and goals and prepares reports for grants received by the department.
May assist in the analysis and formulation of the annual budget and goals and objectives for the department and its divisions.
May monitor both department and capital project finance documents including purchase orders, invoices, purchase requisitions, payment authorizations, budget transfers/adjustments and reimbursements.
May be responsible for department records management, organizing, updating, coordinating document destruction approvals, and researching physical and electronic files for required information.
Responds to resident complaints and concerns.
Performs other duties as assigned.
Position Qualifications
Education : Bachelor’s Degree in business, public administration, or a related field. Experience : One (1) years of progressively responsible administrative, analysis and/or management experience required. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: None. Conditions of Employment: Must submit to and pass a pre-employment drug test. Must possess a valid State of Texas Driver’s License Class “C” and good driving record as defined by City policy. Other Requirements: This position is subject to emergency operations. The individual holding this position will be required to work as usual or as needed: during emergency operations, in preparation for prolonged emergency operations and/ or during recovery from prolonged emergency operations as directed by his/her direct supervisor, Department Head or designee, or the City Manager or designee. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Department functions and basic functions of other City departments; Department policies, procedures, principles, practices, and applications; research and analytical techniques for improving department systems and practices; report presentation; and budgetary and accounting functions. Skilled in: Applying analytical reasoning; gathering and analyzing data and drawing conclusions and presenting data and other information in a clear and logical manner; working with large electronic documents; conducting benchmark surveys and best practices research; applying independent judgment, personal discretion, and resourcefulness in interpreting and applying guidelines; reading, interpreting, applying, and explaining rules, regulations, policies, and procedures; preparing clear and concise reports; making recommendations based on findings and in support of organizational goals; using a personal computer including Microsoft Office Suite, e-mail, internet, and Google products; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions : This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Monday-Thursday 7:30am-5:30pm, Friday 7:30am-11:30am.
Feb 15, 2025
Full time
Position Summary
Compensation: The annual salary range for this position is $57,761.65-$64,412.99, which represents the hiring range for new employees based on factors such as education, experience, certifications, and licenses. The full salary range extends up to $82,266.59, providing opportunities for salary growth as employees gain experience, develop skills, and demonstrate strong performance over time. Position Summary: Performs and/or coordinates a variety of difficult administrative projects, analytical studies, and complicated research within a broad range of administrative operations. Provides technical support related to department technology systems and business plan development. Distinguishing Characteristics: Under general supervision, positions at this level generally receive occasional instruction or assistance as new or unusual situations arise and are aware of the operating procedures and policies of the work unit, with most work being performed independently. More complex thinking and reasoning skills are required, as employees at this level perform more complex and responsible duties and may be assigned special projects.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Participates in departmental studies to analyze and evaluate the effectiveness of work methods and resource utilization and manages departmental performance metrics.
Performs Application/Software Administration on department applications to meet department needs.
Provides user application training assistance and support to department personnel.
Responds to internal and external information requests from departmental employees, city administration, citizens, and regulatory agencies.
Researches and prepares reports and materials for council meetings and other meetings as assigned.
Performs a variety of administrative tasks such as research projects; developing and monitoring master plans and accreditation documents; preparing reports, graphs, charts, and other illustrative materials as required from factual and/or statistical data and other applicable sources.
Performs research on various City and departmental policies and procedures as assigned, develops recommendations for modifications and changes when needed and works with managers to develop training modules for various procedures and tasks.
Assists in the analysis and formulation of the business plan, annual budget, and goals and objectives for the department and its divisions.
Provides data and materials for grant applications that align with department plans and goals and prepares reports for grants received by the department.
May assist in the analysis and formulation of the annual budget and goals and objectives for the department and its divisions.
May monitor both department and capital project finance documents including purchase orders, invoices, purchase requisitions, payment authorizations, budget transfers/adjustments and reimbursements.
May be responsible for department records management, organizing, updating, coordinating document destruction approvals, and researching physical and electronic files for required information.
Responds to resident complaints and concerns.
Performs other duties as assigned.
Position Qualifications
Education : Bachelor’s Degree in business, public administration, or a related field. Experience : One (1) years of progressively responsible administrative, analysis and/or management experience required. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: None. Conditions of Employment: Must submit to and pass a pre-employment drug test. Must possess a valid State of Texas Driver’s License Class “C” and good driving record as defined by City policy. Other Requirements: This position is subject to emergency operations. The individual holding this position will be required to work as usual or as needed: during emergency operations, in preparation for prolonged emergency operations and/ or during recovery from prolonged emergency operations as directed by his/her direct supervisor, Department Head or designee, or the City Manager or designee. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Department functions and basic functions of other City departments; Department policies, procedures, principles, practices, and applications; research and analytical techniques for improving department systems and practices; report presentation; and budgetary and accounting functions. Skilled in: Applying analytical reasoning; gathering and analyzing data and drawing conclusions and presenting data and other information in a clear and logical manner; working with large electronic documents; conducting benchmark surveys and best practices research; applying independent judgment, personal discretion, and resourcefulness in interpreting and applying guidelines; reading, interpreting, applying, and explaining rules, regulations, policies, and procedures; preparing clear and concise reports; making recommendations based on findings and in support of organizational goals; using a personal computer including Microsoft Office Suite, e-mail, internet, and Google products; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions : This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Monday-Thursday 7:30am-5:30pm, Friday 7:30am-11:30am.
Title: 2025 Chesapeake Conservation and Climate Corps (CCCC) Member
Location: Hybrid: at least one day a week in Bethesda office is required; this role also will require regular time throughout Rock Creek and other regional locations and will involve field work
Reports to: Program Director
Type: Placement through the Chesapeake Bay Trust’s administration of the CCCC Program
About the Chesapeake Conservation and Climate Corps (CCCC) Program
The CCCC Program, administered by the Chesapeake Bay Trust, is a one-year term of stipend-supported ($33,280) service that places young people ages 18-25 (Corps Members) with nonprofit organizations and government agencies to serve full-time in the environmental field.
The Corps provides young professionals with experience, leadership and professional development training, mentorship, and a support network with other young environmentalists. Positions offered by host organizations are in the fields of environmental restoration, community engagement, environmental education, climate change, sustainable agriculture, energy conservation, and forestry. The Chesapeake Bay Trust anticipates placing ~50 Corps Members with Host Organizations for a year of service beginning on August 19th, 2025.
To Apply: Corps Member applications are due on March 6th, 2025 at 4pm ET. View the application package at https://cbtrust.org/wp-content/uploads/2025-26-Corps-Member_Fellow-Application-Package.pdf .
About Rock Creek Conservancy
The Conservancy is a nonprofit organization whose mission is to restore Rock Creek and its parklands as a natural oasis for all people to appreciate and protect.
The Conservancy is a host applicant for the 2025 Chesapeake Conservation and Climate Corps program. If successfully matched with us, the Corps Member will be involved in a variety of projects and programs with a mix of work in the office and in the field.
About the Placement
The Corps Member will support our Rock Creek Conservation Corps program which provides high school students with a 6-week paid summer job in the conservation field. The Corps Member will lead a crew of 10 students who learn about forest health, water quality, and stormwater management, and who apply what they learn by participating in invasive plant removals, litter clean ups, and other related activities.
The Corps Member will lead outreach and volunteer events, develop a new outreach volunteer program, and support our Water Quality Monitoring and Stream Team Leader programs. The Corps Member will create ArcGIS mapping products such as StoryMaps to showcase the impact of our work and complete a research/data analysis project that will help inform the Conservancy’s priorities and areas of focus by examining water quality data, demographic data, and environmental data.
To Learn More about Rock Creek Conservancy and the placement: contact Nguyen Le at nle@rockcreekconservancy.org or 301-579-3105 x712.
The Conservancy is proud to have three Corps alumni on staff!
Feb 12, 2025
Intern
Title: 2025 Chesapeake Conservation and Climate Corps (CCCC) Member
Location: Hybrid: at least one day a week in Bethesda office is required; this role also will require regular time throughout Rock Creek and other regional locations and will involve field work
Reports to: Program Director
Type: Placement through the Chesapeake Bay Trust’s administration of the CCCC Program
About the Chesapeake Conservation and Climate Corps (CCCC) Program
The CCCC Program, administered by the Chesapeake Bay Trust, is a one-year term of stipend-supported ($33,280) service that places young people ages 18-25 (Corps Members) with nonprofit organizations and government agencies to serve full-time in the environmental field.
The Corps provides young professionals with experience, leadership and professional development training, mentorship, and a support network with other young environmentalists. Positions offered by host organizations are in the fields of environmental restoration, community engagement, environmental education, climate change, sustainable agriculture, energy conservation, and forestry. The Chesapeake Bay Trust anticipates placing ~50 Corps Members with Host Organizations for a year of service beginning on August 19th, 2025.
To Apply: Corps Member applications are due on March 6th, 2025 at 4pm ET. View the application package at https://cbtrust.org/wp-content/uploads/2025-26-Corps-Member_Fellow-Application-Package.pdf .
About Rock Creek Conservancy
The Conservancy is a nonprofit organization whose mission is to restore Rock Creek and its parklands as a natural oasis for all people to appreciate and protect.
The Conservancy is a host applicant for the 2025 Chesapeake Conservation and Climate Corps program. If successfully matched with us, the Corps Member will be involved in a variety of projects and programs with a mix of work in the office and in the field.
About the Placement
The Corps Member will support our Rock Creek Conservation Corps program which provides high school students with a 6-week paid summer job in the conservation field. The Corps Member will lead a crew of 10 students who learn about forest health, water quality, and stormwater management, and who apply what they learn by participating in invasive plant removals, litter clean ups, and other related activities.
The Corps Member will lead outreach and volunteer events, develop a new outreach volunteer program, and support our Water Quality Monitoring and Stream Team Leader programs. The Corps Member will create ArcGIS mapping products such as StoryMaps to showcase the impact of our work and complete a research/data analysis project that will help inform the Conservancy’s priorities and areas of focus by examining water quality data, demographic data, and environmental data.
To Learn More about Rock Creek Conservancy and the placement: contact Nguyen Le at nle@rockcreekconservancy.org or 301-579-3105 x712.
The Conservancy is proud to have three Corps alumni on staff!
Multnomah County Dept. of Community Justice
1401 NE 68th Ave, Portland, OR 97214
OVERVIEW
The Juvenile Services Division (JSD) Director provides key leadership for the department and the division. The position crafts, lobbies for, and manages a $30 million dollar budget with approximately 150 full-time staff and supervision of approximately 1,000 justice-involved youth annually in secured custody and in the community.
The JSD Director exercises responsibility for making decisions that affect the direction of both the department and division and is responsible for program outcomes. They develop, direct, and implement programs critical to the department and JSD, collaborating with the local criminal justice system, state partners and community providers. The JSD Director reports directly to the DCJ Department Director.
This is a Limited Duration position anticipated to last six (6) months. Limited duration positions may last up to two (2) years, but can end at any time.
Primary responsibilities of this position include:
Provide Leadership and Direction
Articulate a sense of direction through a clear, realistic vision to create change in the juvenile justice system that serves the interests of multiple stakeholders – employees, the public, justice-involved youth and their families, victims/survivors, community providers, stakeholder groups, schools, the judiciary, attorneys, law enforcement, state agencies (Oregon Youth Authority (OYA), Oregon Department of Human Services (ODHS), Oregon Health Authority (OHA)), and other youth-serving agencies. Communicate the vision and its direction with credibility to key stakeholders at every opportunity.
Provide leadership, operational oversight, and advocacy for the daily operations and administrative functions of the Juvenile Services Division (JSD); develop and implement program and strategic planning; implement and oversee the development of division policies, procedures and business practices.
Direct and approve through subordinate managers the planning, prioritizing, assigning, supervising, training and review of the work of a diverse workforce; act as a resource and provide direction, guidance and leadership to staff; advise on more complex and sensitive concerns and issues; select, direct and manage the work of consultants.
Respond to and resolve confidential and sensitive inquiries; investigate complaints and recommend corrective action as necessary.
Work with managers and staff at all levels of the organization to explore solutions, resolve problems, redistribute current resources, and change priorities to meet the changing program needs of the department in an effort to accomplish goals and meet department benchmarks.
Provide direction and oversight of evidenced based practices that are proven to be effective in the juvenile justice system; promote and lead system reforms such as the Juvenile Detention Alternatives Initiative (JDAI), Transforming Juvenile Probation, Restorative Practices, and Reducing the Use of Isolation in Detention.
Conceptualize and develop innovative and more effective services in collaboration with various agencies, system partners and stakeholders; develop procedures to implement new and/or changing regulatory requirements and state laws.
Provide leadership in managing secured detention services for youth, including managing capacity and reducing overall reliance on detention.
Networking and Collaboration
Serve as a member of the department's Executive Management Team as a principal advisor and participant in decision-making processes where policy, budget, and other decisions are made that impact the entire department.
Foster positive relationships and collaborate with two unions to build partnerships between management and labor.
Represent the department and the division, as well as the County, to the public, elected officials, other agencies, other governments, committees, and organizations through collaborative relationships with partners and key stakeholders in an effort to enhance the continuum of accountability, public safety, and service delivery.
Develop collaborative working relationships with youth-serving community partners and state agencies around assessment and case planning to improve outcomes for youth under JSD's supervision.
Serve as a member of the Local Public Safety Coordinating Council (LPSCC) Executive Committee and a member of the Child Abuse Multi-Disciplinary Team (MDT) Executive Committee; provide expert guidance on the juvenile justice system to other departments, the general public, and/or outside agencies; represent the County to the public, elected officials, other agencies, governments. and organizations including making presentations, participating in meetings, and conducting community outreach; act as a representative on committees, interagency task forces, and special projects.
Coordinate and collaborate with the Department of County Assets/Facilities Property Management to maintain and enhance the physical environment of the Juvenile Justice Complex and specifically the juvenile detention facility.
Interact and network with other juvenile justice professionals (e.g., Oregon Juvenile Department Directors’ Association (OJDDA), Council of Juvenile Justice Administrators (CJJA), Annie E. Casey Foundation, US Office of Juvenile Justice and Delinquency Prevention (OJJDP), Youth Correctional Leaders for Justice (YCLJ)) and politicians/elected officials/legislators throughout the State of Oregon and the nation in an effort to identify evidenced based practices and to incorporate those practices into the department, County, and public safety continuum of services.
Quality Assurance, Analysis of Performance Data, Realignment
Develop, implement and maintain quality management and change management plans and systems to ensure compliance and achieve performance measures and outcomes.
Recommend and establish administrative controls and improvements; collaborate with DCJ Research and Planning (RAP) team to develop tools and resources (e.g., reports, dashboards) to monitor division programs and outcomes.
Evaluate goals, objectives, priorities and activities to improve performance and outcomes.
Maintain oversight of evidence based practices, outcome measures, and division benchmarks to ensure the department is deepening efforts in research-based practices.
Analyze and review federal, state and local laws, regulations, policies and procedures in order to ensure compliance; conduct analysis on best practices and trends, and formulate and implement recommendations.
Budget Development, Administration, Monitoring and Adjustments.
Oversee/lead the development and administration of the division budget, including the forecasting of additional funds needed for staffing and resources, expenditures, and recommend mid-year or other adjustments.
As a member of the Executive Management Team, coordinate the finalization of budgets to ensure the timely submission of the department budget.
Monitor budgets and spending to ensure adherence to County finance rules.
Develop justifications for budgetary recommendations and/or adjustments.
Identify, obtain and manage funding from grants and community partners; participate in the interpretation, negotiation, management and enforcement of contracts and grants.
Multnomah County is actively recruiting persons from diverse backgrounds to enhance service delivery to our diverse community. Our commitment to exceptional customer service relies upon a team-oriented workplace and a continuous quality improvement environment.
Ideal Candidate Profile
The successful candidate will be able to demonstrate expertise in the following areas:
Leadership:
Leadership - Able to engage and work with community partners and external stakeholders. Effectively delegates to employees, broadens employee opportunities, acts with fairness toward direct reports, and hires talented people for his/her team. Uses effective listening skills and communication to involve others, build consensus, and influence others in decision-making.
Culturally Competent - Demonstrates acceptance, commitment, and unconditional regard when working with others. Is empathetic and able to accurately perceive the feelings and meanings behind what is being expressed. Strives for congruency with others through interactions that are open, spontaneous, and genuine. Demonstrates awareness of own biases and recognizes the ways in which they are different from others. Continually develops the ability to share those differences in a non-judgmental way. Adjusts own style to effectively communicate across cultural boundaries. Has a working knowledge of norms and expectations as it applies to communicating with others during the course of their work. Attempts to initiate positive contact with people different from themselves.
Building Relationships - Understands relationship-based cultures and builds diverse relationships to achieve innovative/creative approaches to work. Techniques include outreach, creating strategic alliances, community building, networking, partnering, team building, giving and receiving feedback, and bridging differences with effective communication.
Resourcefulness – Thinks strategically and makes good decisions under pressure. Sets up complex work systems and engages in flexible problem-solving behavior. Works effectively with senior and executive management in dealing with the complexities of the management job. Breaks out of the conventional view and does not assume that the organization will do something the same way, because "it's always done it that way." This is done through an attitude of continuous quality improvement, looking at evidenced based, best/proven, and promising practices, and thoughtful experimentation with new approaches.
Change Agent - Effectively manages and leads changing issues, processes, systems, and workforce. Skills include knowledge of change and change processes, long-range planning, awareness of internal and external causes of change, and ability to deal with both task and people issues related to change (e.g. emotional support, crisis management, transitions, conflict resolution, facilitation, selling change to the skeptic, etc.).
Communication:
Inspires others to invest resources in establishing and maintaining best practices in DCJ and throughout the public safety continuum of services.
Ensures the flow of information within DCJ and to our community partners.
Creates an atmosphere of trust, openness, and inclusiveness.
Individual Characteristics:
Fosters high standards of ethics and integrity.
Treats others in a fair and ethical manner.
Expert listener, communicator, and facilitator.
Deals effectively with pressure.
Maintains focus and intensity and remains optimistic and persistent.
Inspires others to succeed.
Demonstrates corporate responsibility and commitment to public service.
*Please note: We are planning to hold the virtual assessments on 2/4/25 and hiring interviews on 2/10/25.
Workforce Equity: At Multnomah County, we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.
DEPARTMENT OF COMMUNITY JUSTICE:
Vision ~ Community Safety through Positive Change
The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.
The Department shares information with community members, partners, and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day, with nearly 650 regular, on-call, and temporary employees. The Department supervises justice-involved individuals and those defendants requiring pretrial services. DCJ's Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for youth on formal and informal community supervision.
More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj .
The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .
Serving the Public, Even During Disasters
Every day, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.
Come Find Your Why? (video)
TO QUALIFY
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
Bachelor's degree, or equivalent work experience; AND
6 years of relevant experience that demonstrates the ability to perform the duties of the position (equivalency of 10 years of qualifying training and/or experience)
Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.
Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
Senior-level experience leading management teams in a juvenile justice setting.
5 years or more in a senior leadership role.
Expert knowledge of proven/best practices for juvenile justice and demonstrated experience implementing reforms in a juvenile justice setting.
Expert knowledge of strategies for promoting race equity in a juvenile justice setting.
Proven success collaborating with stakeholders, system partners, and justice-involved youth and their families.
Experience creating a vision, developing strategic plans, and implementing process and/or culture changes.
Experience integrating diversity, equity and inclusion principles into work processes and practices.
Significant fiscal responsibility in a complex organization managing budgets, which include multiple sources of funds.
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
SCREENING AND EVALUATION
The Application Packet (please provide all the materials below):
Application: A completed online application.
Resume: An uploaded resume covering relevant experience and education. Please include the following for each employer: name of employer, location, dates of employment, your title, and a summary of your responsibilities and if applicable, the number of employees under your supervision.
Cover Letter: An uploaded cover letter that addresses why you are interested in this opportunity and provides specific examples to demonstrate how your experience and skills align with the descriptions in the “Overview” section of this job posting, and how you meet the minimum and preferred qualifications of this position. Please limit your cover letter to one (1) page.
The Selection Process: For details about how we typically screen applications, review our overview of the selection process page . We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications
Preferred qualification review (if needed depending on size of applicant pool)
Screening Interviews
Hiring Interviews
Additional meetings and/or presentations (if needed)
Consideration of top candidates
Background, reference, education checks, fingerprinting
Equal Pay: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will consider factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.
ADDITIONAL INFORMATION
Type of Position: This salaried management, non-represented limited duration position is not eligible for overtime
Duration: This is a Limited Duration position, up to 2 years.
FLSA: Exempt
Schedule: Monday - Friday, 40 hours per week
Location: Juvenile Justice Complex . This position's telework designation is ad-hoc, and is not eligible for hybrid or routine telework subject to the Multnomah County Telework Policy and based on the Department’s business needs.
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:
Health insurance (medical, dental, vision, Moda or Kaiser Permanente).
Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
Generous paid leave (vacation, sick, parental, bereavement, military, etc.)
Life insurance, short-term and long-term disability insurance
Optional deferred compensation and flexible spending accounts
Robust EAP and wellness programs , including gym discounts and wellness education classes
Access to a free annual TriMet HOP pass
Public Service Loan Forgiveness (PSLF). To learn more about PSLF please visit Public Service Loan Forgiveness (PSLF) .
Jan 20, 2025
Full time
OVERVIEW
The Juvenile Services Division (JSD) Director provides key leadership for the department and the division. The position crafts, lobbies for, and manages a $30 million dollar budget with approximately 150 full-time staff and supervision of approximately 1,000 justice-involved youth annually in secured custody and in the community.
The JSD Director exercises responsibility for making decisions that affect the direction of both the department and division and is responsible for program outcomes. They develop, direct, and implement programs critical to the department and JSD, collaborating with the local criminal justice system, state partners and community providers. The JSD Director reports directly to the DCJ Department Director.
This is a Limited Duration position anticipated to last six (6) months. Limited duration positions may last up to two (2) years, but can end at any time.
Primary responsibilities of this position include:
Provide Leadership and Direction
Articulate a sense of direction through a clear, realistic vision to create change in the juvenile justice system that serves the interests of multiple stakeholders – employees, the public, justice-involved youth and their families, victims/survivors, community providers, stakeholder groups, schools, the judiciary, attorneys, law enforcement, state agencies (Oregon Youth Authority (OYA), Oregon Department of Human Services (ODHS), Oregon Health Authority (OHA)), and other youth-serving agencies. Communicate the vision and its direction with credibility to key stakeholders at every opportunity.
Provide leadership, operational oversight, and advocacy for the daily operations and administrative functions of the Juvenile Services Division (JSD); develop and implement program and strategic planning; implement and oversee the development of division policies, procedures and business practices.
Direct and approve through subordinate managers the planning, prioritizing, assigning, supervising, training and review of the work of a diverse workforce; act as a resource and provide direction, guidance and leadership to staff; advise on more complex and sensitive concerns and issues; select, direct and manage the work of consultants.
Respond to and resolve confidential and sensitive inquiries; investigate complaints and recommend corrective action as necessary.
Work with managers and staff at all levels of the organization to explore solutions, resolve problems, redistribute current resources, and change priorities to meet the changing program needs of the department in an effort to accomplish goals and meet department benchmarks.
Provide direction and oversight of evidenced based practices that are proven to be effective in the juvenile justice system; promote and lead system reforms such as the Juvenile Detention Alternatives Initiative (JDAI), Transforming Juvenile Probation, Restorative Practices, and Reducing the Use of Isolation in Detention.
Conceptualize and develop innovative and more effective services in collaboration with various agencies, system partners and stakeholders; develop procedures to implement new and/or changing regulatory requirements and state laws.
Provide leadership in managing secured detention services for youth, including managing capacity and reducing overall reliance on detention.
Networking and Collaboration
Serve as a member of the department's Executive Management Team as a principal advisor and participant in decision-making processes where policy, budget, and other decisions are made that impact the entire department.
Foster positive relationships and collaborate with two unions to build partnerships between management and labor.
Represent the department and the division, as well as the County, to the public, elected officials, other agencies, other governments, committees, and organizations through collaborative relationships with partners and key stakeholders in an effort to enhance the continuum of accountability, public safety, and service delivery.
Develop collaborative working relationships with youth-serving community partners and state agencies around assessment and case planning to improve outcomes for youth under JSD's supervision.
Serve as a member of the Local Public Safety Coordinating Council (LPSCC) Executive Committee and a member of the Child Abuse Multi-Disciplinary Team (MDT) Executive Committee; provide expert guidance on the juvenile justice system to other departments, the general public, and/or outside agencies; represent the County to the public, elected officials, other agencies, governments. and organizations including making presentations, participating in meetings, and conducting community outreach; act as a representative on committees, interagency task forces, and special projects.
Coordinate and collaborate with the Department of County Assets/Facilities Property Management to maintain and enhance the physical environment of the Juvenile Justice Complex and specifically the juvenile detention facility.
Interact and network with other juvenile justice professionals (e.g., Oregon Juvenile Department Directors’ Association (OJDDA), Council of Juvenile Justice Administrators (CJJA), Annie E. Casey Foundation, US Office of Juvenile Justice and Delinquency Prevention (OJJDP), Youth Correctional Leaders for Justice (YCLJ)) and politicians/elected officials/legislators throughout the State of Oregon and the nation in an effort to identify evidenced based practices and to incorporate those practices into the department, County, and public safety continuum of services.
Quality Assurance, Analysis of Performance Data, Realignment
Develop, implement and maintain quality management and change management plans and systems to ensure compliance and achieve performance measures and outcomes.
Recommend and establish administrative controls and improvements; collaborate with DCJ Research and Planning (RAP) team to develop tools and resources (e.g., reports, dashboards) to monitor division programs and outcomes.
Evaluate goals, objectives, priorities and activities to improve performance and outcomes.
Maintain oversight of evidence based practices, outcome measures, and division benchmarks to ensure the department is deepening efforts in research-based practices.
Analyze and review federal, state and local laws, regulations, policies and procedures in order to ensure compliance; conduct analysis on best practices and trends, and formulate and implement recommendations.
Budget Development, Administration, Monitoring and Adjustments.
Oversee/lead the development and administration of the division budget, including the forecasting of additional funds needed for staffing and resources, expenditures, and recommend mid-year or other adjustments.
As a member of the Executive Management Team, coordinate the finalization of budgets to ensure the timely submission of the department budget.
Monitor budgets and spending to ensure adherence to County finance rules.
Develop justifications for budgetary recommendations and/or adjustments.
Identify, obtain and manage funding from grants and community partners; participate in the interpretation, negotiation, management and enforcement of contracts and grants.
Multnomah County is actively recruiting persons from diverse backgrounds to enhance service delivery to our diverse community. Our commitment to exceptional customer service relies upon a team-oriented workplace and a continuous quality improvement environment.
Ideal Candidate Profile
The successful candidate will be able to demonstrate expertise in the following areas:
Leadership:
Leadership - Able to engage and work with community partners and external stakeholders. Effectively delegates to employees, broadens employee opportunities, acts with fairness toward direct reports, and hires talented people for his/her team. Uses effective listening skills and communication to involve others, build consensus, and influence others in decision-making.
Culturally Competent - Demonstrates acceptance, commitment, and unconditional regard when working with others. Is empathetic and able to accurately perceive the feelings and meanings behind what is being expressed. Strives for congruency with others through interactions that are open, spontaneous, and genuine. Demonstrates awareness of own biases and recognizes the ways in which they are different from others. Continually develops the ability to share those differences in a non-judgmental way. Adjusts own style to effectively communicate across cultural boundaries. Has a working knowledge of norms and expectations as it applies to communicating with others during the course of their work. Attempts to initiate positive contact with people different from themselves.
Building Relationships - Understands relationship-based cultures and builds diverse relationships to achieve innovative/creative approaches to work. Techniques include outreach, creating strategic alliances, community building, networking, partnering, team building, giving and receiving feedback, and bridging differences with effective communication.
Resourcefulness – Thinks strategically and makes good decisions under pressure. Sets up complex work systems and engages in flexible problem-solving behavior. Works effectively with senior and executive management in dealing with the complexities of the management job. Breaks out of the conventional view and does not assume that the organization will do something the same way, because "it's always done it that way." This is done through an attitude of continuous quality improvement, looking at evidenced based, best/proven, and promising practices, and thoughtful experimentation with new approaches.
Change Agent - Effectively manages and leads changing issues, processes, systems, and workforce. Skills include knowledge of change and change processes, long-range planning, awareness of internal and external causes of change, and ability to deal with both task and people issues related to change (e.g. emotional support, crisis management, transitions, conflict resolution, facilitation, selling change to the skeptic, etc.).
Communication:
Inspires others to invest resources in establishing and maintaining best practices in DCJ and throughout the public safety continuum of services.
Ensures the flow of information within DCJ and to our community partners.
Creates an atmosphere of trust, openness, and inclusiveness.
Individual Characteristics:
Fosters high standards of ethics and integrity.
Treats others in a fair and ethical manner.
Expert listener, communicator, and facilitator.
Deals effectively with pressure.
Maintains focus and intensity and remains optimistic and persistent.
Inspires others to succeed.
Demonstrates corporate responsibility and commitment to public service.
*Please note: We are planning to hold the virtual assessments on 2/4/25 and hiring interviews on 2/10/25.
Workforce Equity: At Multnomah County, we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.
DEPARTMENT OF COMMUNITY JUSTICE:
Vision ~ Community Safety through Positive Change
The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.
The Department shares information with community members, partners, and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day, with nearly 650 regular, on-call, and temporary employees. The Department supervises justice-involved individuals and those defendants requiring pretrial services. DCJ's Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for youth on formal and informal community supervision.
More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj .
The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .
Serving the Public, Even During Disasters
Every day, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.
Come Find Your Why? (video)
TO QUALIFY
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
Bachelor's degree, or equivalent work experience; AND
6 years of relevant experience that demonstrates the ability to perform the duties of the position (equivalency of 10 years of qualifying training and/or experience)
Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.
Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
Senior-level experience leading management teams in a juvenile justice setting.
5 years or more in a senior leadership role.
Expert knowledge of proven/best practices for juvenile justice and demonstrated experience implementing reforms in a juvenile justice setting.
Expert knowledge of strategies for promoting race equity in a juvenile justice setting.
Proven success collaborating with stakeholders, system partners, and justice-involved youth and their families.
Experience creating a vision, developing strategic plans, and implementing process and/or culture changes.
Experience integrating diversity, equity and inclusion principles into work processes and practices.
Significant fiscal responsibility in a complex organization managing budgets, which include multiple sources of funds.
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
SCREENING AND EVALUATION
The Application Packet (please provide all the materials below):
Application: A completed online application.
Resume: An uploaded resume covering relevant experience and education. Please include the following for each employer: name of employer, location, dates of employment, your title, and a summary of your responsibilities and if applicable, the number of employees under your supervision.
Cover Letter: An uploaded cover letter that addresses why you are interested in this opportunity and provides specific examples to demonstrate how your experience and skills align with the descriptions in the “Overview” section of this job posting, and how you meet the minimum and preferred qualifications of this position. Please limit your cover letter to one (1) page.
The Selection Process: For details about how we typically screen applications, review our overview of the selection process page . We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications
Preferred qualification review (if needed depending on size of applicant pool)
Screening Interviews
Hiring Interviews
Additional meetings and/or presentations (if needed)
Consideration of top candidates
Background, reference, education checks, fingerprinting
Equal Pay: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will consider factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.
ADDITIONAL INFORMATION
Type of Position: This salaried management, non-represented limited duration position is not eligible for overtime
Duration: This is a Limited Duration position, up to 2 years.
FLSA: Exempt
Schedule: Monday - Friday, 40 hours per week
Location: Juvenile Justice Complex . This position's telework designation is ad-hoc, and is not eligible for hybrid or routine telework subject to the Multnomah County Telework Policy and based on the Department’s business needs.
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:
Health insurance (medical, dental, vision, Moda or Kaiser Permanente).
Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
Generous paid leave (vacation, sick, parental, bereavement, military, etc.)
Life insurance, short-term and long-term disability insurance
Optional deferred compensation and flexible spending accounts
Robust EAP and wellness programs , including gym discounts and wellness education classes
Access to a free annual TriMet HOP pass
Public Service Loan Forgiveness (PSLF). To learn more about PSLF please visit Public Service Loan Forgiveness (PSLF) .
Are you looking for a meaningful career that has a positive impact on the community ? If you answered YES , come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan . People who come to Sparks stay in Sparks.
Application Tips :
COMPLETELY fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process.
Contact information: use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NOT attach resumes or cover letters . The City of Sparks does not review these items with the application.
Enable TEXT messaging in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process.
The City of Sparks is currently seeking to hire multiple Civil Engineer/Civil Engineer Seniors in the Engineering Division of the Community Services Department.
Qualified individuals are encouraged to apply immediately. Hiring may occur early in the recruiting process. The recruitment may close without notice when a sufficient number of applications are received and/or a hiring decision has been made.
If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
CIVIL ENGINEER
DESCRIPTION
Under general supervision, perform engineering work, studies, research and design for a variety of development, capital improvement, transportation and utility programs in both municipal and private development in support of division or department.
DISTINGUISHING CHARACTERISTICS
This is the entry level class in the Civil Engineer series, expected to perform the essential functions of the position under general supervision.
CIVIL ENGINEER SENIOR
DESCRIPTION
Perform complex and difficult licensed professional engineering functions specific to the scoping, investigation, design, permitting, plan review, construction management and inspection of capital improvement infrastructure and new development projects.
DISTINGUISHING CHARACTERISTICS
Incumbent is expected to develop, estimate, design, bid, budget and oversee construction activities on the most complex engineering and capital improvement projects with limited or no supervision.
Qualifications:
Applicants must possess the following minimum qualifications to continue in the recruitment process:
CIVIL ENGINEER
Education and Experience :
Bachelor’s Degree in civil engineering or a closely related field.
Licenses and Certificates :
Must possess within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license.
Must possess within six (6) months of hire and maintain throughout employment, Nevada registration as a Professional Civil Engineer (P.E.).
Must possess within one (1) year of hire and maintain throughout employment, ICS-300 certification.
CIVIL ENGINEER SENIOR
Education and Experience:
Bachelor's Degree in civil engineering or a related engineering field and five (5) years of increasingly responsible professional engineering experience. A Master’s Degree in civil engineering or related engineering field is preferred.
Licenses and Certificates:
Must possess within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license.
Must register within six (6) months of hire and maintain throughout employment, as a Licensed Professional Engineer and/or must be able to obtain registration as a professional engineer in the appropriate discipline in the State of Nevada within the same time frame.
Must possess within six (6) months of hire and maintain throughout employment, Incident Command System (ICS) 100/200 and ICS 300 as soon as available, in addition to all other courses that may be required by the City.
Examples of Essential Duties:
CIVIL ENGINEER
Prepare or examine public and private engineering plans, specifications, designs, cost estimates, bid proposals and legal descriptions for new development, transportation, utility, capital improvements, construction, and maintenance projects. Prepare and evaluate engineering studies of large projects.
Interpret, apply, and ensure compliance with pertinent federal, state, and local laws, codes, and regulations. Provide engineering and support to a variety of City staff. Represent the City in meetings with contractors, developers, and other agencies.
Prepare complex plans, specifications, and legal contracts. Prepare clear and concise reports, correspondence, and other written materials. Prepare project-related analytical studies, draft reports, make recommendations and draft correspondence for Engineers, Division Managers or Department Directors.
Perform difficult technical research. Research new materials and techniques and monitor current developments in civil engineering and construction. Analyze complex problems, evaluate alternatives, and recommend or adopt effective course of action.
Assist in the selection and monitoring of consultants and contractors. Support contract administration activities including tracking progress payments on contract construction projects and change orders.
Based on area of assignment, this position plans, organizes and coordinates capital improvement projects (CIP), that include but are not limited to City facility upgrades, remodels, HVAC upgrades, electrical upgrades, roof replacement, streetscape projects, City infrastructure projects, parks facility projects, CIP driven maintenance and repair projects.
Perform related duties and responsibilities as required and other duties which may be assigned.
Knowledge, Skills, and Abilities:
Knowledge of principles and practices of civil engineering design, surveying, and land development construction
Knowledge of principles and practices of hydraulic and hydrologic analysis and modeling
Knowledge of principles and practices of contract administration, project management and evaluation
Knowledge of theories, principles, techniques and equipment used in public works construction and maintenance
Ability to establish and maintain cooperative and effective relationships with those contacted during work
Ability to exercise sound independent judgment within general policy guidelines
Ability to use computer applications and software related to the work including but not limited to, Microsoft Office
Ability to train others in work procedures
Ability to communicate clearly and concisely, both orally and in writing
Ability to prepare clear and concise administrative and technical reports
Ability to work in a team-based environment to achieve common goals
Ability to arrange multiple projects effectively to be completed within expected deadlines
Physical Demands:
Requires ability to work in a typical office setting and use standard office equipment. Requires ability to work in varied weather conditions and terrain. Ability to work safely in hazardous traffic conditions and other hazards such as chemicals and effluent. Requires the ability to occasionally stoop, bend, kneel, crouch, reach, and twist. To lift, carry, push, and/or pull light to moderate amounts of weight.
SUPPLEMENTAL JOB INFORMATION
This position is Exempt under FLSA guidelines
This position is at-will and exempt from the Regulations of the Civil Service Commission
This position reports to a Community Services Division Manager and may receive work direction from the Civil Engineer Senior
Supervision exercised: None
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
CIVIL ENGINEER SENIOR
Perform a variety of complex professional civil engineering functions. Mentor staff in areas of work including engineering methods, procedures, safety practices and techniques. Select and directly supervise project team members from city staff, design consultants, contractors and vendors. Review and verify the work of assigned staff for accuracy, proper work methods, techniques and compliance with applicable standards and specifications. Lead, schedule, control and track the progress and work of consultants and contractors.
Perform comprehensive and complex project management functions. Provide expertise to directly manage high value, high impact development projects from conception to completion. Prepare and monitor budgets. Prepare engineering designs and specifications. Manage a multitude of diverse consultant disciplines (civil, structural, electrical, mechanical, communications/networking) and provide engineering design, surveying, and testing services on multiple projects at any one time. Lead teams of stakeholders, employees and the public to successfully complete projects with significant spans of influence.
Prepare complex designs, reports, studies and technical documentation. Utilize specialized engineering applications, databases, programs, and graphics. Stamp engineering design and bid packages, as a professional engineer, for projects under the incumbent’s responsible charge. Serve in a leadership role, such as Section Chief or Field Operations Supervisor, within the City’s Incident Command Structure and Emergency Operations Center.
Create designs and prepare contract specifications for construction of public works and capital improvement projects (CIP). Research design requirements, perform engineering calculations, analyze material and design data. Prepare estimates of time and material costs. Review and approve material submittals. Evaluate the need for and implement change orders. Administer the implementation of infrastructure improvements for new development.
Make engineering and construction decisions when time sensitive unforeseen issues arise in the field. Accept or reject work performed by contractors. Authorize payments to consultants and contractors based on evaluation of work completed. Perform field reviews of new construction to identify potential unaddressed problems. Negotiate changes to plans, maps or field construction as necessary. Ensure record drawings are provided and are accurate prior to archiving.
Perform activities in support of a citywide traffic program. Oversee and coordinate public information activities designed to ensure open communication and promote public understanding and support for traffic activities and objectives.
Inspect, assess, and document the condition of critical infrastructure and facilities, such as state permitted dams and spillways. Develop, review, and update Emergency Action Plans (EAPs) for critical infrastructure. Operate sanitary sewer, storm drain, and lake level pump stations to ensure compliance with federal and state regulatory permits. Develop supervisory control and data acquisition (SCADA) standards and practices for pump station operations.
Conduct technical reviews of plans and reports for projects affecting streets, sewers, storm drains, effluent infrastructure, pump stations, and public works facilities for conformance with applicable federal, state, and local codes and regulations. Serve as the review and approval authority for engineering designs submitted by consultants. Provide technical advice to staff regarding strategies or preferred ways to plan projects. Create master plans for capital improvement and new development projects including planning, research, funding, and assembling professional teams.
Respond to questions and inquiries from elected officials, government agencies, members of the public and internal departments in area of expertise. Present agenda items for recommended action on projects and change orders to the City Council. Represent and present to the Planning Commission, Emergency Management Team and other committees. Represent the City at various meetings and committees. Serve as representative on boards and committees that formulate regulatory policy for consideration by elected officials. Provide information within the area of assignment. Resolve complaints in an efficient and timely manner.
May plan, organize and manage facility upgrades, remodels, HVAC upgrades, electrical upgrades, roof replacement, streetscapes, city infrastructure, parks facility, street and transportation, sanitary sewer and storm drain, effluent pipeline, pump station and other CIP driven projects. Develop, manage, and monitor facilities/infrastructure conditions index of the City’s assets for the means of determining budgeting and scheduling of maintenance, rehabilitation, improvement, or upgrade projects for the City’s future CIP.
Stay aware of trends and developments in the field. Research, review, update and revise existing ordinances, policies, and design standards. Recommend modifications as necessary. Incorporate new developments as appropriate into programs.
Perform other duties which may be assigned.
Knowledge, Skills and Abilities:
Knowledge of operations, services and activities of municipal engineering design and construction programs
Knowledge of Incident Command, and ability to lead planning, operations, and logistics sections
Knowledge of modern and complex principles and practices of civil, traffic, and environmental engineering
Knowledge of drafting methods and techniques
Knowledge of mapping and GIS applications to make maps and exhibits and analyze spatial data
Knowledge of occupational health and safety standards
Knowledge of and ability to understand and ensure compliance with pertinent federal, state, and local laws, codes, and regulations
Knowledge of advanced methods, materials, and techniques used in civil engineering projects
Knowledge of advanced principles and practices of field surveying including topographic and construction surveying
Knowledge of advanced mathematic principles as applied to civil engineering work
Knowledge of advanced methods and techniques of contract negotiation, change orders and administration
Knowledge of principles and practices of civil engineering design, land development and construction
Knowledge of principles and practices of hydraulic and hydrologic analysis and modeling
Knowledge of principles and practices of contract administration, project management and evaluation
Knowledge of theories, principles, techniques and equipment used in public works construction and maintenance
Knowledge of legal guidelines for public works and treatment plant engineering
Knowledge of principles of grant funding application and administration
Ability to prepare clear and concise administrative and technical reports
Ability to work in a team-based environment to achieve common goals
Ability to use computer applications and software related to the work including Microsoft Office
Ability to arrange multiple projects effectively to be completed within expected deadlines
Ability to independently maintain and manage tasks and responsibilities efficiently and effectively
Ability to establish and maintain positive and effective working relationships with those contacted during work
Ability to have direct and tough conversations with others as needed
Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust
Ability to exercise sound independent judgment within general policy guidelines
Ability to train others in work procedures
Physical Demands:
Requires ability to work in a typical office setting and use standard office equipment. Requires ability to work in varied weather conditions and terrain and the ability to work safely in hazardous traffic conditions and other hazards such as chemicals and effluent. Requires the ability to occasionally stoop, bend, kneel, crouch, reach, and twist. To lift, carry, push, and/or pull light to moderate amounts of weight.
SUPPLEMENTAL JOB INFORMATION
This position is Exempt under FLSA guidelines
This position is at-will and exempt from the Regulations of the Civil Service Commission
This position reports to a Community Services Division Manager
Supervision exercised: May direct the work of others and act as a resource to other staff members
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information:
You are required to submit any required documents as requested above, at time of application for further consideration. Failure to submit the required and/or requested information may result in rejection of your application.
Recruitment Communication:
Human Resources will be contacting you at various stages of the recruitment process via email, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.
Reasonable Accommodation :
Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345.
Disclaimer :
The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Jan 16, 2025
Full time
Are you looking for a meaningful career that has a positive impact on the community ? If you answered YES , come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan . People who come to Sparks stay in Sparks.
Application Tips :
COMPLETELY fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process.
Contact information: use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NOT attach resumes or cover letters . The City of Sparks does not review these items with the application.
Enable TEXT messaging in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process.
The City of Sparks is currently seeking to hire multiple Civil Engineer/Civil Engineer Seniors in the Engineering Division of the Community Services Department.
Qualified individuals are encouraged to apply immediately. Hiring may occur early in the recruiting process. The recruitment may close without notice when a sufficient number of applications are received and/or a hiring decision has been made.
If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
CIVIL ENGINEER
DESCRIPTION
Under general supervision, perform engineering work, studies, research and design for a variety of development, capital improvement, transportation and utility programs in both municipal and private development in support of division or department.
DISTINGUISHING CHARACTERISTICS
This is the entry level class in the Civil Engineer series, expected to perform the essential functions of the position under general supervision.
CIVIL ENGINEER SENIOR
DESCRIPTION
Perform complex and difficult licensed professional engineering functions specific to the scoping, investigation, design, permitting, plan review, construction management and inspection of capital improvement infrastructure and new development projects.
DISTINGUISHING CHARACTERISTICS
Incumbent is expected to develop, estimate, design, bid, budget and oversee construction activities on the most complex engineering and capital improvement projects with limited or no supervision.
Qualifications:
Applicants must possess the following minimum qualifications to continue in the recruitment process:
CIVIL ENGINEER
Education and Experience :
Bachelor’s Degree in civil engineering or a closely related field.
Licenses and Certificates :
Must possess within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license.
Must possess within six (6) months of hire and maintain throughout employment, Nevada registration as a Professional Civil Engineer (P.E.).
Must possess within one (1) year of hire and maintain throughout employment, ICS-300 certification.
CIVIL ENGINEER SENIOR
Education and Experience:
Bachelor's Degree in civil engineering or a related engineering field and five (5) years of increasingly responsible professional engineering experience. A Master’s Degree in civil engineering or related engineering field is preferred.
Licenses and Certificates:
Must possess within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license.
Must register within six (6) months of hire and maintain throughout employment, as a Licensed Professional Engineer and/or must be able to obtain registration as a professional engineer in the appropriate discipline in the State of Nevada within the same time frame.
Must possess within six (6) months of hire and maintain throughout employment, Incident Command System (ICS) 100/200 and ICS 300 as soon as available, in addition to all other courses that may be required by the City.
Examples of Essential Duties:
CIVIL ENGINEER
Prepare or examine public and private engineering plans, specifications, designs, cost estimates, bid proposals and legal descriptions for new development, transportation, utility, capital improvements, construction, and maintenance projects. Prepare and evaluate engineering studies of large projects.
Interpret, apply, and ensure compliance with pertinent federal, state, and local laws, codes, and regulations. Provide engineering and support to a variety of City staff. Represent the City in meetings with contractors, developers, and other agencies.
Prepare complex plans, specifications, and legal contracts. Prepare clear and concise reports, correspondence, and other written materials. Prepare project-related analytical studies, draft reports, make recommendations and draft correspondence for Engineers, Division Managers or Department Directors.
Perform difficult technical research. Research new materials and techniques and monitor current developments in civil engineering and construction. Analyze complex problems, evaluate alternatives, and recommend or adopt effective course of action.
Assist in the selection and monitoring of consultants and contractors. Support contract administration activities including tracking progress payments on contract construction projects and change orders.
Based on area of assignment, this position plans, organizes and coordinates capital improvement projects (CIP), that include but are not limited to City facility upgrades, remodels, HVAC upgrades, electrical upgrades, roof replacement, streetscape projects, City infrastructure projects, parks facility projects, CIP driven maintenance and repair projects.
Perform related duties and responsibilities as required and other duties which may be assigned.
Knowledge, Skills, and Abilities:
Knowledge of principles and practices of civil engineering design, surveying, and land development construction
Knowledge of principles and practices of hydraulic and hydrologic analysis and modeling
Knowledge of principles and practices of contract administration, project management and evaluation
Knowledge of theories, principles, techniques and equipment used in public works construction and maintenance
Ability to establish and maintain cooperative and effective relationships with those contacted during work
Ability to exercise sound independent judgment within general policy guidelines
Ability to use computer applications and software related to the work including but not limited to, Microsoft Office
Ability to train others in work procedures
Ability to communicate clearly and concisely, both orally and in writing
Ability to prepare clear and concise administrative and technical reports
Ability to work in a team-based environment to achieve common goals
Ability to arrange multiple projects effectively to be completed within expected deadlines
Physical Demands:
Requires ability to work in a typical office setting and use standard office equipment. Requires ability to work in varied weather conditions and terrain. Ability to work safely in hazardous traffic conditions and other hazards such as chemicals and effluent. Requires the ability to occasionally stoop, bend, kneel, crouch, reach, and twist. To lift, carry, push, and/or pull light to moderate amounts of weight.
SUPPLEMENTAL JOB INFORMATION
This position is Exempt under FLSA guidelines
This position is at-will and exempt from the Regulations of the Civil Service Commission
This position reports to a Community Services Division Manager and may receive work direction from the Civil Engineer Senior
Supervision exercised: None
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
CIVIL ENGINEER SENIOR
Perform a variety of complex professional civil engineering functions. Mentor staff in areas of work including engineering methods, procedures, safety practices and techniques. Select and directly supervise project team members from city staff, design consultants, contractors and vendors. Review and verify the work of assigned staff for accuracy, proper work methods, techniques and compliance with applicable standards and specifications. Lead, schedule, control and track the progress and work of consultants and contractors.
Perform comprehensive and complex project management functions. Provide expertise to directly manage high value, high impact development projects from conception to completion. Prepare and monitor budgets. Prepare engineering designs and specifications. Manage a multitude of diverse consultant disciplines (civil, structural, electrical, mechanical, communications/networking) and provide engineering design, surveying, and testing services on multiple projects at any one time. Lead teams of stakeholders, employees and the public to successfully complete projects with significant spans of influence.
Prepare complex designs, reports, studies and technical documentation. Utilize specialized engineering applications, databases, programs, and graphics. Stamp engineering design and bid packages, as a professional engineer, for projects under the incumbent’s responsible charge. Serve in a leadership role, such as Section Chief or Field Operations Supervisor, within the City’s Incident Command Structure and Emergency Operations Center.
Create designs and prepare contract specifications for construction of public works and capital improvement projects (CIP). Research design requirements, perform engineering calculations, analyze material and design data. Prepare estimates of time and material costs. Review and approve material submittals. Evaluate the need for and implement change orders. Administer the implementation of infrastructure improvements for new development.
Make engineering and construction decisions when time sensitive unforeseen issues arise in the field. Accept or reject work performed by contractors. Authorize payments to consultants and contractors based on evaluation of work completed. Perform field reviews of new construction to identify potential unaddressed problems. Negotiate changes to plans, maps or field construction as necessary. Ensure record drawings are provided and are accurate prior to archiving.
Perform activities in support of a citywide traffic program. Oversee and coordinate public information activities designed to ensure open communication and promote public understanding and support for traffic activities and objectives.
Inspect, assess, and document the condition of critical infrastructure and facilities, such as state permitted dams and spillways. Develop, review, and update Emergency Action Plans (EAPs) for critical infrastructure. Operate sanitary sewer, storm drain, and lake level pump stations to ensure compliance with federal and state regulatory permits. Develop supervisory control and data acquisition (SCADA) standards and practices for pump station operations.
Conduct technical reviews of plans and reports for projects affecting streets, sewers, storm drains, effluent infrastructure, pump stations, and public works facilities for conformance with applicable federal, state, and local codes and regulations. Serve as the review and approval authority for engineering designs submitted by consultants. Provide technical advice to staff regarding strategies or preferred ways to plan projects. Create master plans for capital improvement and new development projects including planning, research, funding, and assembling professional teams.
Respond to questions and inquiries from elected officials, government agencies, members of the public and internal departments in area of expertise. Present agenda items for recommended action on projects and change orders to the City Council. Represent and present to the Planning Commission, Emergency Management Team and other committees. Represent the City at various meetings and committees. Serve as representative on boards and committees that formulate regulatory policy for consideration by elected officials. Provide information within the area of assignment. Resolve complaints in an efficient and timely manner.
May plan, organize and manage facility upgrades, remodels, HVAC upgrades, electrical upgrades, roof replacement, streetscapes, city infrastructure, parks facility, street and transportation, sanitary sewer and storm drain, effluent pipeline, pump station and other CIP driven projects. Develop, manage, and monitor facilities/infrastructure conditions index of the City’s assets for the means of determining budgeting and scheduling of maintenance, rehabilitation, improvement, or upgrade projects for the City’s future CIP.
Stay aware of trends and developments in the field. Research, review, update and revise existing ordinances, policies, and design standards. Recommend modifications as necessary. Incorporate new developments as appropriate into programs.
Perform other duties which may be assigned.
Knowledge, Skills and Abilities:
Knowledge of operations, services and activities of municipal engineering design and construction programs
Knowledge of Incident Command, and ability to lead planning, operations, and logistics sections
Knowledge of modern and complex principles and practices of civil, traffic, and environmental engineering
Knowledge of drafting methods and techniques
Knowledge of mapping and GIS applications to make maps and exhibits and analyze spatial data
Knowledge of occupational health and safety standards
Knowledge of and ability to understand and ensure compliance with pertinent federal, state, and local laws, codes, and regulations
Knowledge of advanced methods, materials, and techniques used in civil engineering projects
Knowledge of advanced principles and practices of field surveying including topographic and construction surveying
Knowledge of advanced mathematic principles as applied to civil engineering work
Knowledge of advanced methods and techniques of contract negotiation, change orders and administration
Knowledge of principles and practices of civil engineering design, land development and construction
Knowledge of principles and practices of hydraulic and hydrologic analysis and modeling
Knowledge of principles and practices of contract administration, project management and evaluation
Knowledge of theories, principles, techniques and equipment used in public works construction and maintenance
Knowledge of legal guidelines for public works and treatment plant engineering
Knowledge of principles of grant funding application and administration
Ability to prepare clear and concise administrative and technical reports
Ability to work in a team-based environment to achieve common goals
Ability to use computer applications and software related to the work including Microsoft Office
Ability to arrange multiple projects effectively to be completed within expected deadlines
Ability to independently maintain and manage tasks and responsibilities efficiently and effectively
Ability to establish and maintain positive and effective working relationships with those contacted during work
Ability to have direct and tough conversations with others as needed
Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust
Ability to exercise sound independent judgment within general policy guidelines
Ability to train others in work procedures
Physical Demands:
Requires ability to work in a typical office setting and use standard office equipment. Requires ability to work in varied weather conditions and terrain and the ability to work safely in hazardous traffic conditions and other hazards such as chemicals and effluent. Requires the ability to occasionally stoop, bend, kneel, crouch, reach, and twist. To lift, carry, push, and/or pull light to moderate amounts of weight.
SUPPLEMENTAL JOB INFORMATION
This position is Exempt under FLSA guidelines
This position is at-will and exempt from the Regulations of the Civil Service Commission
This position reports to a Community Services Division Manager
Supervision exercised: May direct the work of others and act as a resource to other staff members
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information:
You are required to submit any required documents as requested above, at time of application for further consideration. Failure to submit the required and/or requested information may result in rejection of your application.
Recruitment Communication:
Human Resources will be contacting you at various stages of the recruitment process via email, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.
Reasonable Accommodation :
Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345.
Disclaimer :
The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Office Location:
Providence, Rhode Island, United States
#Li-Hybrid
This position is required in the office/field fulltime March – October and can be a hybrid position November – February. This is a full-time year-round position starting in March 2025.
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which include a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there are many reasons to love life #insideTNC. Want a better insight into TNC? Check out our TNC Talent playlist on YouTube or Glassdoor .
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “You’ll join for our mission, and you’ll stay for our people.”
What We Can Achieve Together:
The Coastal Restoration Science Technician I performs a variety of routine tasks that assist the implementation of work plans within the Rhode Island Chapter. The Technician I provides administrative assistance to program staff. They provide field research assistance to program scientific studies, project management, and/or general assistance to program staff. They may work in variable weather conditions, at remote locations, in hazardous terrain, and under physically demanding circumstances. This position is required in the office fulltime March – October and can be a hybrid position November – February. The hourly rate for this position is $24-$26 per hour ($43,380 – $47,320 assuming fulltime hours) depending on experience. This is a full-time year-round position starting on or about March 3, 2025.
We’re Looking for You:
The Coastal Restoration Science Technician I supports the Coastal Restoration Team with entry-level tasks related to field work, scientific research, planning, and implementation of conservation projects. The Technician will assist with estuarine and coastal field work, data collection, and equipment upkeep under supervision. Key responsibilities include:
Assist with estuarine and coastal fieldwork, including data collection and basic maintenance of gear and equipment.
Compile and analyze scientific data using statistical tools like “R” to generate plans and reports.
Operate and maintain research vessels, including basic launching and trailering tasks (ability to get RIDEM boating license at start of employment and captain’s license after 1 year of employment).
Work collaboratively with staff, interns, or volunteers on project tasks.
Procure equipment and supplies within the allocated budget.
Perform assigned duties in varying weather conditions and remote locations under limited supervision.
This position is ideal for individuals looking to develop skills in coastal restoration and conservation practices. Are you looking for a career to help people and nature? Guided by science, TNC creates innovative, on-the-ground solutions to our world’s toughest challenges so that people and nature can thrive together. We’re looking for someone who is a passionate, motivated problem-solver. Come join TNC and apply today!
What You’ll Bring:
Associates Degree in natural resources; environmental studies or equivalent combination of education and 6 months’ experience.
Experience managing and prioritizing tasks from multiple sources.
DESIRED QUALIFICATIONS
Multi-language skills and multi-cultural or cross-cultural experience appreciated.
Field experience (field prep, scientific data collection, data management, gear breakdown).
Marine fish and invertebrate species identification.
Boating license with operating experience.
Ability to assist with program budget development and monitoring.
Ability to work independently and exercise independent judgment.
Basic supervisory skills.
Time management skills.
What We Bring:
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!
The Nature Conservancy offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, and other life and work wellbeing benefits. Learn more about our benefits in the Culture Tab on nature.org/careers.
We’re proud to offer a work environment that is supportive of the health, well-being, and flexibility needs of the people we employ!
Additional Job Information:
The Rhode Island Chapter is comprised of 31 employees who are committed to teamwork, cross-collaboration, professional development, a fun and inclusive office culture, and centering diversity, equity, inclusion, and justice learning and practices. In addition to the minimum requirements in our postings, we recognize that people come with talent and experiences outside of a job. Passion, innovation, and diversity are all key components to advancing our mission and we encourage you to apply.
Auto Safety Policy:
This position requires a valid driver's license and compliance with TNC’s Auto Safety Program.
Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit https://www.nature.org/en-us/about-us/careers/recruitment/ under the FAQ section. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.
Salary Information:
The starting pay range for a candidate selected for this position is generally within the range of $24.00 - $26.00 hourly. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.
Apply Now:
To apply for job ID 56081, submit your materials online by using the Apply Now button at https://careers.nature.org/ . Need help applying? Visit our recruitment page or contact applyhelp@tnc.org .
Our recruiting process is a rolling interview process to ensure we engage applicants in a timely manner. This means we review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.
Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.
An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.
Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.
This description is not designed to be a complete list of all duties and responsibilities required for this job.
Jan 14, 2025
Full time
Office Location:
Providence, Rhode Island, United States
#Li-Hybrid
This position is required in the office/field fulltime March – October and can be a hybrid position November – February. This is a full-time year-round position starting in March 2025.
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which include a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there are many reasons to love life #insideTNC. Want a better insight into TNC? Check out our TNC Talent playlist on YouTube or Glassdoor .
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “You’ll join for our mission, and you’ll stay for our people.”
What We Can Achieve Together:
The Coastal Restoration Science Technician I performs a variety of routine tasks that assist the implementation of work plans within the Rhode Island Chapter. The Technician I provides administrative assistance to program staff. They provide field research assistance to program scientific studies, project management, and/or general assistance to program staff. They may work in variable weather conditions, at remote locations, in hazardous terrain, and under physically demanding circumstances. This position is required in the office fulltime March – October and can be a hybrid position November – February. The hourly rate for this position is $24-$26 per hour ($43,380 – $47,320 assuming fulltime hours) depending on experience. This is a full-time year-round position starting on or about March 3, 2025.
We’re Looking for You:
The Coastal Restoration Science Technician I supports the Coastal Restoration Team with entry-level tasks related to field work, scientific research, planning, and implementation of conservation projects. The Technician will assist with estuarine and coastal field work, data collection, and equipment upkeep under supervision. Key responsibilities include:
Assist with estuarine and coastal fieldwork, including data collection and basic maintenance of gear and equipment.
Compile and analyze scientific data using statistical tools like “R” to generate plans and reports.
Operate and maintain research vessels, including basic launching and trailering tasks (ability to get RIDEM boating license at start of employment and captain’s license after 1 year of employment).
Work collaboratively with staff, interns, or volunteers on project tasks.
Procure equipment and supplies within the allocated budget.
Perform assigned duties in varying weather conditions and remote locations under limited supervision.
This position is ideal for individuals looking to develop skills in coastal restoration and conservation practices. Are you looking for a career to help people and nature? Guided by science, TNC creates innovative, on-the-ground solutions to our world’s toughest challenges so that people and nature can thrive together. We’re looking for someone who is a passionate, motivated problem-solver. Come join TNC and apply today!
What You’ll Bring:
Associates Degree in natural resources; environmental studies or equivalent combination of education and 6 months’ experience.
Experience managing and prioritizing tasks from multiple sources.
DESIRED QUALIFICATIONS
Multi-language skills and multi-cultural or cross-cultural experience appreciated.
Field experience (field prep, scientific data collection, data management, gear breakdown).
Marine fish and invertebrate species identification.
Boating license with operating experience.
Ability to assist with program budget development and monitoring.
Ability to work independently and exercise independent judgment.
Basic supervisory skills.
Time management skills.
What We Bring:
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!
The Nature Conservancy offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, and other life and work wellbeing benefits. Learn more about our benefits in the Culture Tab on nature.org/careers.
We’re proud to offer a work environment that is supportive of the health, well-being, and flexibility needs of the people we employ!
Additional Job Information:
The Rhode Island Chapter is comprised of 31 employees who are committed to teamwork, cross-collaboration, professional development, a fun and inclusive office culture, and centering diversity, equity, inclusion, and justice learning and practices. In addition to the minimum requirements in our postings, we recognize that people come with talent and experiences outside of a job. Passion, innovation, and diversity are all key components to advancing our mission and we encourage you to apply.
Auto Safety Policy:
This position requires a valid driver's license and compliance with TNC’s Auto Safety Program.
Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit https://www.nature.org/en-us/about-us/careers/recruitment/ under the FAQ section. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.
Salary Information:
The starting pay range for a candidate selected for this position is generally within the range of $24.00 - $26.00 hourly. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.
Apply Now:
To apply for job ID 56081, submit your materials online by using the Apply Now button at https://careers.nature.org/ . Need help applying? Visit our recruitment page or contact applyhelp@tnc.org .
Our recruiting process is a rolling interview process to ensure we engage applicants in a timely manner. This means we review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.
Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.
An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.
Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.
This description is not designed to be a complete list of all duties and responsibilities required for this job.
Job Summary
To apply for an Internship at the Town of Bluffton, please submit your resume, application for employment and cover letter. Your cover letter must indicate what weeks you are available to work from 5/1/2025– 9/5/2025 and why you are interested in the below department : Department: Public Services The Town of Bluffton recognizes that an internship experience can be valuable to a student’s educational development and can bring the Town of Bluffton added value to assist in a variety of assignments. The Internship will provide work experience to students to expand and explore potential career options. It will also provide the Intern an opportunity to grow professionally, identify personal strengths and weaknesses, apply learned theory to practical situations, and gain an appreciation of the role, duties, and responsibilities of the work that is associated with a government municipality. Generally, the Intern will provide administrative assistance and support for projects and tasks assignments to departments at the Town of Bluffton. The tasks will vary depending upon the assigned department.
Essential Job Functions
Assist the Public Services Department with carpentry, painting, plumbing, electrical work, pruning, plant installation, fertilization, and irrigation installation & repairs.
Manage assigned projects to meet deadline demands.
Provide administrative support to Department staff members to include, but not be limited to, copying, scanning, faxing, delivering, organizing or other duties associated with administrative tasks.
Conduct on-line research.
Organize materials or items for events and assist with set-up and breakdown.
Compile information into spreadsheets or documents.
Prepare reports and information for meetings.
Perform Emergency or disaster related duties if needed.
Perform other duties as apparent or assigned.
Qualifications
Education and Experience:
Prefer undergraduate or graduate college students or individuals who have graduated in the past year or less. Studying building trades, carpentry, painting, plumbing, electric, etc or someone studying turf management/ horticulture, pruning, flowers, fertilization and irrigation. Licenses or Certifications: Valid South Carolina driver’s license. Special Requirements: Must pass drug screen test. Knowledge, Skills and Abilities: The successful candidate must have excellent writing skills, communication skills, and a positive attitude. A good understanding of the social media sites such as Facebook, LinkedIn, Twitter and similar sites would be beneficial. Knowledge of standard office practices, procedures, equipment, and office assistance techniques; knowledge of business English, spelling and arithmetic; ability to read and understand basic Town and State policies and procedures of limited scope and difficulty; ability to type accurately at a reasonable rate of speed; ability to operate standard office and computer equipment; ability to establish and maintain effective working relationships with associates and the general public.
Physical Demands & Work Environment
This work requires the occasional exertion of up to 20 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work will generally be in an office setting however, some assignments, depending upon department, will include tasks and projects outside; work has no special vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word levels; work requires preparing and analyzing written or computer data, using of measuring devices and observing general surroundings and activities; work may have exposure to environmental conditions for outside assignments; work is generally in a light to moderately noisy location (e.g. business office with copy machines, telephones and/or computer printers, light traffic). Duties are performed primarily in a moderately noisy business office with copy machines, phones, and printers along with some light foot traffic.
The Town of Bluffton has the right to revise this job description at any time. This
description does not represent in any way a contract of employment.
The Town of Bluffton commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The Town’s policy is to employ qualified persons without discrimination regarding race, creed, color, religion, age, sex, country of national origin, marital status, disability, sexual orientation, gender identity, genetic information, political affiliation, ethnicity, or status in any other group protected by federal/state/local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Jan 13, 2025
Intern
Job Summary
To apply for an Internship at the Town of Bluffton, please submit your resume, application for employment and cover letter. Your cover letter must indicate what weeks you are available to work from 5/1/2025– 9/5/2025 and why you are interested in the below department : Department: Public Services The Town of Bluffton recognizes that an internship experience can be valuable to a student’s educational development and can bring the Town of Bluffton added value to assist in a variety of assignments. The Internship will provide work experience to students to expand and explore potential career options. It will also provide the Intern an opportunity to grow professionally, identify personal strengths and weaknesses, apply learned theory to practical situations, and gain an appreciation of the role, duties, and responsibilities of the work that is associated with a government municipality. Generally, the Intern will provide administrative assistance and support for projects and tasks assignments to departments at the Town of Bluffton. The tasks will vary depending upon the assigned department.
Essential Job Functions
Assist the Public Services Department with carpentry, painting, plumbing, electrical work, pruning, plant installation, fertilization, and irrigation installation & repairs.
Manage assigned projects to meet deadline demands.
Provide administrative support to Department staff members to include, but not be limited to, copying, scanning, faxing, delivering, organizing or other duties associated with administrative tasks.
Conduct on-line research.
Organize materials or items for events and assist with set-up and breakdown.
Compile information into spreadsheets or documents.
Prepare reports and information for meetings.
Perform Emergency or disaster related duties if needed.
Perform other duties as apparent or assigned.
Qualifications
Education and Experience:
Prefer undergraduate or graduate college students or individuals who have graduated in the past year or less. Studying building trades, carpentry, painting, plumbing, electric, etc or someone studying turf management/ horticulture, pruning, flowers, fertilization and irrigation. Licenses or Certifications: Valid South Carolina driver’s license. Special Requirements: Must pass drug screen test. Knowledge, Skills and Abilities: The successful candidate must have excellent writing skills, communication skills, and a positive attitude. A good understanding of the social media sites such as Facebook, LinkedIn, Twitter and similar sites would be beneficial. Knowledge of standard office practices, procedures, equipment, and office assistance techniques; knowledge of business English, spelling and arithmetic; ability to read and understand basic Town and State policies and procedures of limited scope and difficulty; ability to type accurately at a reasonable rate of speed; ability to operate standard office and computer equipment; ability to establish and maintain effective working relationships with associates and the general public.
Physical Demands & Work Environment
This work requires the occasional exertion of up to 20 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work will generally be in an office setting however, some assignments, depending upon department, will include tasks and projects outside; work has no special vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word levels; work requires preparing and analyzing written or computer data, using of measuring devices and observing general surroundings and activities; work may have exposure to environmental conditions for outside assignments; work is generally in a light to moderately noisy location (e.g. business office with copy machines, telephones and/or computer printers, light traffic). Duties are performed primarily in a moderately noisy business office with copy machines, phones, and printers along with some light foot traffic.
The Town of Bluffton has the right to revise this job description at any time. This
description does not represent in any way a contract of employment.
The Town of Bluffton commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The Town’s policy is to employ qualified persons without discrimination regarding race, creed, color, religion, age, sex, country of national origin, marital status, disability, sexual orientation, gender identity, genetic information, political affiliation, ethnicity, or status in any other group protected by federal/state/local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office Location:
Leola, SD, USA
Onsite
The Fellow’s main workstation will be at the Ordway Prairie preserve near Leola, SD where housing, (shared with employees, volunteers, and partners,) is available. You will be expected to travel between the main workstation and other project areas across the MN-ND-SD Chapter.
We offer relocation assistance/reimbursement depending on eligibility. This position also qualifies for a performance bonus.
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube or on Glassdoor .
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”
What We Can Achieve Together:
The Grassland Conservation Fellowship program is designed to provide talented individuals with opportunities to advance their skills for conservation. As a Fellow, you will assist with conservation projects focusing on conservation land management and ecological monitoring while learning from and networking with professionals throughout MN-ND-SD chapter.
The primary duties of the Fellow will be to assist programs across the MN-ND-SD Chapter with prescribed fire management, invasive species management, woody encroachment/fuels reduction, ecological monitoring, maintenance/management of equipment/facilities, care of livestock (including assisting with bison care and roundup) and maintaining grazing infrastructure (fence, water, corrals,) outreach, and leading projects/crews.
This position requires irregular hours, long days, and some travel on short notice. You may work in variable weather conditions, at remote locations, on difficult and hazardous terrain and under physically demanding circumstances.
The Fellow’s main workstation will be at the Ordway Prairie preserve near Leola, SD where housing, (shared with employees, volunteers, and partners,) is available. You will be expected to travel between the main workstation and other project areas across the MN-ND-SD Chapter (dependent on the needs of the business). You will be eligible to drive a company vehicle for work-related travel or TNC provides mileage reimbursement when necessary to drive a personal vehicle.
This is a term position anticipated to end around December 1, 2026 (there is flexibility with start/end dates.) This is a full-time, benefits eligible position. Work hours will vary from 35-50+ hours per week (averaging 40 hours/week) with possible evening, weekend, or holiday work required depending on the season, associated projects, and training opportunities.
RESPONSIBILITIES & SCOPE
May lead work groups consisting of staff, interns, or volunteers.
Network with diverse groups, including landowners, conservation partners, donors, board members and the general public.
Financial responsibility may include working within a budget to complete projects.
Perform ecological management tasks such as biological monitoring, invasive species control, prescribed burning, and grazing management.
Implement maintenance of buildings, fence/corrals, livestock water systems, and equipment.
Data collection, entry, analysis, and reporting for research and monitoring projects.
Assist with planning and project management.
Assist with care of bison, monitoring, and roundup.
Contribute to outreach - giving presentations, leading field trips, and developing written materials.
May collaborate with other teams (philanthropy, marketing, science, etc).
We’re Looking for You:
The ideal candidate will be a college graduate (Associates, Technical/vocational, or Bachelors) with some experience in conservation land management who is looking for opportunities to learn and grow as a professional in the field of conservation by gaining hands-on experience. As a Fellow, you will be provided opportunities to network with partnering agencies and attend professional conferences.
You will be expected to work collaboratively with others as well as independently. While participating in various aspects of conservation land management, you will practice skills such as: decision-making, problem solving, project management, public speaking, and leadership.
If this sounds like you, and you’re inspired to help people and nature, join TNC and apply today! Guided by science, TNC creates innovative, on-the-ground solutions to our world’s toughest challenges so that people and nature can thrive together.
What You’ll Bring:
MINIMUM QUALIFICATIONS
AS/Technical or vocational degree in science-related field and 1-year related experience in custodial and ecological land management or similar field or equivalent combination of education and experience.
Experience in ecological land management principles.
Experience operating and maintaining various types of equipment.
In addition, the following DESIRED skills and/or experiences would be an asset for this role but are not required to apply. For applicants without these, please view these as areas or skillsets as growth and professional development opportunities that you will achieve on the job.
DESIRED QUALIFICATIONS
Ability to recognize plant and animal species to complete preserve management or monitoring activities.
Knowledge/understanding of current trends and practices in conservation, land management and natural resource preservation/conservation or similar field.
Ability to complete tasks independently with respect to timeline(s).
Working knowledge of common software applications (e.g.; Word, Excel, Web browsers, ArcGIS).
Qualified as or able to meet qualifications for Prescribed Fire Crew Member by completing S-130, S-190, I-100, and IS-700 by start date (online courses available). Additional information about qualifications can be found at: http://www.tncfiremanual.org
Ability to pass annual physical fitness test (carry a 45-pound pack over 3 miles of level terrain in 45 minutes or less).
Experience with safe operation and general maintenance of pumps, small engines, sprayers, tractors, ATV/UTVs, 4x4 vehicles, trailers, power tools, and mowers.
Experience with monitoring/research techniques and applying scientific principles.
Ability to follow instructions and work cooperatively with others.
Experience in the safe handling and use of herbicides.
Experience working with livestock and/or observing animal behavior.
Multi-cultural or cross-cultural experience appreciated.
What We Bring:
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!
The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.
We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!
Additional Information:
TNC also fosters an environment supportive of empowering our employees, amplifying an equitable workforce, and creating opportunities to participate in our nine Employee Resource Groups.
In alignment with the global organization, the Tri-State chapter is making an intentional effort to creating a community of inclusivity and belonging through collaboration and feedback. We’re committed to building a culture based on trust, transparency, empathy, and accountability. We value individuality and difference of backgrounds and ideas, and we encourage candidates of all backgrounds to apply.
Auto Safety Policy:
This position requires a valid driver's license and compliance with TNC’s Auto Safety Program.
Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit https://www.nature.org/en-us/about-us/careers/recruitment/ under the FAQ section. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.
Salary Information:
The starting pay range for a candidate selected for this position is generally within the range of $19 - $21 hour. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.
Apply Now:
To apply for job ID 55913, submit your materials online by using the Apply Now button at https://careers.nature.org/ . Need help applying? Visit our recruitment page or contact applyhelp@tnc.org .
Candidates are encouraged to apply by 1/3/25 . We review applications as they are received. As long as the posting is active we are accepting applications. Once a strong candidate pool is identified, the job description will be removed from the website.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.
Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.
An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.
Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.
This description is not designed to be a complete list of all duties and responsibilities required for this job.
Dec 03, 2024
Full time
Office Location:
Leola, SD, USA
Onsite
The Fellow’s main workstation will be at the Ordway Prairie preserve near Leola, SD where housing, (shared with employees, volunteers, and partners,) is available. You will be expected to travel between the main workstation and other project areas across the MN-ND-SD Chapter.
We offer relocation assistance/reimbursement depending on eligibility. This position also qualifies for a performance bonus.
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube or on Glassdoor .
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”
What We Can Achieve Together:
The Grassland Conservation Fellowship program is designed to provide talented individuals with opportunities to advance their skills for conservation. As a Fellow, you will assist with conservation projects focusing on conservation land management and ecological monitoring while learning from and networking with professionals throughout MN-ND-SD chapter.
The primary duties of the Fellow will be to assist programs across the MN-ND-SD Chapter with prescribed fire management, invasive species management, woody encroachment/fuels reduction, ecological monitoring, maintenance/management of equipment/facilities, care of livestock (including assisting with bison care and roundup) and maintaining grazing infrastructure (fence, water, corrals,) outreach, and leading projects/crews.
This position requires irregular hours, long days, and some travel on short notice. You may work in variable weather conditions, at remote locations, on difficult and hazardous terrain and under physically demanding circumstances.
The Fellow’s main workstation will be at the Ordway Prairie preserve near Leola, SD where housing, (shared with employees, volunteers, and partners,) is available. You will be expected to travel between the main workstation and other project areas across the MN-ND-SD Chapter (dependent on the needs of the business). You will be eligible to drive a company vehicle for work-related travel or TNC provides mileage reimbursement when necessary to drive a personal vehicle.
This is a term position anticipated to end around December 1, 2026 (there is flexibility with start/end dates.) This is a full-time, benefits eligible position. Work hours will vary from 35-50+ hours per week (averaging 40 hours/week) with possible evening, weekend, or holiday work required depending on the season, associated projects, and training opportunities.
RESPONSIBILITIES & SCOPE
May lead work groups consisting of staff, interns, or volunteers.
Network with diverse groups, including landowners, conservation partners, donors, board members and the general public.
Financial responsibility may include working within a budget to complete projects.
Perform ecological management tasks such as biological monitoring, invasive species control, prescribed burning, and grazing management.
Implement maintenance of buildings, fence/corrals, livestock water systems, and equipment.
Data collection, entry, analysis, and reporting for research and monitoring projects.
Assist with planning and project management.
Assist with care of bison, monitoring, and roundup.
Contribute to outreach - giving presentations, leading field trips, and developing written materials.
May collaborate with other teams (philanthropy, marketing, science, etc).
We’re Looking for You:
The ideal candidate will be a college graduate (Associates, Technical/vocational, or Bachelors) with some experience in conservation land management who is looking for opportunities to learn and grow as a professional in the field of conservation by gaining hands-on experience. As a Fellow, you will be provided opportunities to network with partnering agencies and attend professional conferences.
You will be expected to work collaboratively with others as well as independently. While participating in various aspects of conservation land management, you will practice skills such as: decision-making, problem solving, project management, public speaking, and leadership.
If this sounds like you, and you’re inspired to help people and nature, join TNC and apply today! Guided by science, TNC creates innovative, on-the-ground solutions to our world’s toughest challenges so that people and nature can thrive together.
What You’ll Bring:
MINIMUM QUALIFICATIONS
AS/Technical or vocational degree in science-related field and 1-year related experience in custodial and ecological land management or similar field or equivalent combination of education and experience.
Experience in ecological land management principles.
Experience operating and maintaining various types of equipment.
In addition, the following DESIRED skills and/or experiences would be an asset for this role but are not required to apply. For applicants without these, please view these as areas or skillsets as growth and professional development opportunities that you will achieve on the job.
DESIRED QUALIFICATIONS
Ability to recognize plant and animal species to complete preserve management or monitoring activities.
Knowledge/understanding of current trends and practices in conservation, land management and natural resource preservation/conservation or similar field.
Ability to complete tasks independently with respect to timeline(s).
Working knowledge of common software applications (e.g.; Word, Excel, Web browsers, ArcGIS).
Qualified as or able to meet qualifications for Prescribed Fire Crew Member by completing S-130, S-190, I-100, and IS-700 by start date (online courses available). Additional information about qualifications can be found at: http://www.tncfiremanual.org
Ability to pass annual physical fitness test (carry a 45-pound pack over 3 miles of level terrain in 45 minutes or less).
Experience with safe operation and general maintenance of pumps, small engines, sprayers, tractors, ATV/UTVs, 4x4 vehicles, trailers, power tools, and mowers.
Experience with monitoring/research techniques and applying scientific principles.
Ability to follow instructions and work cooperatively with others.
Experience in the safe handling and use of herbicides.
Experience working with livestock and/or observing animal behavior.
Multi-cultural or cross-cultural experience appreciated.
What We Bring:
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!
The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.
We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!
Additional Information:
TNC also fosters an environment supportive of empowering our employees, amplifying an equitable workforce, and creating opportunities to participate in our nine Employee Resource Groups.
In alignment with the global organization, the Tri-State chapter is making an intentional effort to creating a community of inclusivity and belonging through collaboration and feedback. We’re committed to building a culture based on trust, transparency, empathy, and accountability. We value individuality and difference of backgrounds and ideas, and we encourage candidates of all backgrounds to apply.
Auto Safety Policy:
This position requires a valid driver's license and compliance with TNC’s Auto Safety Program.
Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit https://www.nature.org/en-us/about-us/careers/recruitment/ under the FAQ section. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.
Salary Information:
The starting pay range for a candidate selected for this position is generally within the range of $19 - $21 hour. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.
Apply Now:
To apply for job ID 55913, submit your materials online by using the Apply Now button at https://careers.nature.org/ . Need help applying? Visit our recruitment page or contact applyhelp@tnc.org .
Candidates are encouraged to apply by 1/3/25 . We review applications as they are received. As long as the posting is active we are accepting applications. Once a strong candidate pool is identified, the job description will be removed from the website.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.
Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.
An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.
Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.
This description is not designed to be a complete list of all duties and responsibilities required for this job.
Harry Ransom Center, University of Texas at Austin
Austin, TX
Job Posting Title Membership Manager, The Harry Ransom Center
Duration Expected to continue
Earliest Start Date January 2nd, 2025
Scheduled Weekly Hours Full-time 40 hours per week
General Notes
About the Harry Ransom Center:
The Harry Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. The Center’s extensive collections provide unique insight into the creative process of some of our finest writers and artists, deepening our understanding and appreciation of literature, theatre and the performing arts, film, photography, and art. The Ransom Center maintains an active program of exhibitions and public programs that interpret and provide insight into the Center’s collections for broad audiences.
Responsibilities
Reporting to the Chief Development Officer, manage the Ransom Center’s membership program. Serve as the Center’s liaison for members, providing excellent customer service to existing members and recruiting new members at every level.
Serve as the key administrator for the Center’s membership records and database, managing membership gift entry and records in VIP (UT’s donor database), Join it (the Center’s membership software), and Mailchimp (the Center’s email marketing platform). Create and administer monthly membership renewal communications via mail and email, adhering to Texas Development guidelines. Manage membership gift acknowledgments. Foster open lines of communication with development staff about donor prospects and stewardship. Supervise student employees/interns.
Collaborating with Ransom Center staff and Event Operations Manager, plan and execute 8-10 annual member events, such as the Director’s and opening receptions for new exhibitions, curator tours, open houses, and exclusive experiences for Director’s Circle members. Coordinating with the Events Operations Manager, manage event planning and logistics, communications, replies, guest lists, staff participation, and volunteers. Build strong relationships with vendors. Track event budgets and follow-through on vendor payments.
Collaborating with marketing and development teams, build and steward the Center‘s membership base. Implement membership and fundraising campaigns through print/digital collateral, website, direct mail, email, and social media. Conduct research to develop and identify prospects and create on-site recruitment promotions. Execute regular lapsed member campaigns. Develop member communications and appeals for visitors and free public program event attendees. Generate mailing lists from the membership database for various communication projects.
Serving as a member of the development team, help execute periodic large fundraising events and campaigns including annual spring campaign, periodic anniversary galas, and special events.
Manage annual budget for membership revenue and expenses. Prepare monthly reports. Assist in preparing an annual forecast for membership expenses and revenue.
Required Qualifications
Bachelor's degree with coursework in English or the humanities or commensurate professional experience.
1-2 years of experience in membership, annual giving, special events, or work or in a related field.
Excellent written and oral communication skills.
MS Office and database proficiency.
Flexibility of schedule and the need to work on site on some weekends and evenings.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Two or more years of experience administering a membership program in a museum, library, or nonprofit organization.
Two or more years of experience executing both large and small special events.
Demonstrated ability to manage multiple projects simultaneously and meet competing deadlines.
Preference will be given to applicants with experience with a Customer Relationship Management (CRM) system.
Attention to detail, excellent follow-through skills, and demonstrated ability to enter and maintain accurate records that adhere to policy.
The ability to work cooperatively with others.
Experience providing great customer service.
Professional demeanor and demonstrated ability to listen and to be open to feedback.
Experience obtaining and working with event sponsors and vendors.
Salary $50,000+, dependent upon qualifications.
Working Conditions
Standard office conditions.
Repetitive use of a keyboard and standard office equipment at a workstation.
Regular activities require ability to change priorities as needed.
Light work including lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds and walking or standing during special events.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
3 professional writing samples or completion of a writing test
For more details and to apply, please see the full job posting here: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Membership-Manager--The-Harry-Ransom-Center_R_00036524
Nov 21, 2024
Full time
Job Posting Title Membership Manager, The Harry Ransom Center
Duration Expected to continue
Earliest Start Date January 2nd, 2025
Scheduled Weekly Hours Full-time 40 hours per week
General Notes
About the Harry Ransom Center:
The Harry Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. The Center’s extensive collections provide unique insight into the creative process of some of our finest writers and artists, deepening our understanding and appreciation of literature, theatre and the performing arts, film, photography, and art. The Ransom Center maintains an active program of exhibitions and public programs that interpret and provide insight into the Center’s collections for broad audiences.
Responsibilities
Reporting to the Chief Development Officer, manage the Ransom Center’s membership program. Serve as the Center’s liaison for members, providing excellent customer service to existing members and recruiting new members at every level.
Serve as the key administrator for the Center’s membership records and database, managing membership gift entry and records in VIP (UT’s donor database), Join it (the Center’s membership software), and Mailchimp (the Center’s email marketing platform). Create and administer monthly membership renewal communications via mail and email, adhering to Texas Development guidelines. Manage membership gift acknowledgments. Foster open lines of communication with development staff about donor prospects and stewardship. Supervise student employees/interns.
Collaborating with Ransom Center staff and Event Operations Manager, plan and execute 8-10 annual member events, such as the Director’s and opening receptions for new exhibitions, curator tours, open houses, and exclusive experiences for Director’s Circle members. Coordinating with the Events Operations Manager, manage event planning and logistics, communications, replies, guest lists, staff participation, and volunteers. Build strong relationships with vendors. Track event budgets and follow-through on vendor payments.
Collaborating with marketing and development teams, build and steward the Center‘s membership base. Implement membership and fundraising campaigns through print/digital collateral, website, direct mail, email, and social media. Conduct research to develop and identify prospects and create on-site recruitment promotions. Execute regular lapsed member campaigns. Develop member communications and appeals for visitors and free public program event attendees. Generate mailing lists from the membership database for various communication projects.
Serving as a member of the development team, help execute periodic large fundraising events and campaigns including annual spring campaign, periodic anniversary galas, and special events.
Manage annual budget for membership revenue and expenses. Prepare monthly reports. Assist in preparing an annual forecast for membership expenses and revenue.
Required Qualifications
Bachelor's degree with coursework in English or the humanities or commensurate professional experience.
1-2 years of experience in membership, annual giving, special events, or work or in a related field.
Excellent written and oral communication skills.
MS Office and database proficiency.
Flexibility of schedule and the need to work on site on some weekends and evenings.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Two or more years of experience administering a membership program in a museum, library, or nonprofit organization.
Two or more years of experience executing both large and small special events.
Demonstrated ability to manage multiple projects simultaneously and meet competing deadlines.
Preference will be given to applicants with experience with a Customer Relationship Management (CRM) system.
Attention to detail, excellent follow-through skills, and demonstrated ability to enter and maintain accurate records that adhere to policy.
The ability to work cooperatively with others.
Experience providing great customer service.
Professional demeanor and demonstrated ability to listen and to be open to feedback.
Experience obtaining and working with event sponsors and vendors.
Salary $50,000+, dependent upon qualifications.
Working Conditions
Standard office conditions.
Repetitive use of a keyboard and standard office equipment at a workstation.
Regular activities require ability to change priorities as needed.
Light work including lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds and walking or standing during special events.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
3 professional writing samples or completion of a writing test
For more details and to apply, please see the full job posting here: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Membership-Manager--The-Harry-Ransom-Center_R_00036524
Position Summary
Salary Range: $57,761.65-$64,412.99 (hiring range) Full Range Potential: Up to $82,266.59 The hiring range represents the starting salary range for new employees based on education, experience, certifications, and licenses. However, our full salary range offers additional opportunities for salary growth as employees gain experience, skills and demonstrate performance over time. Ensures all developments and projects meet federal, state, and local laws, regulations, codes, and ordinances, implements standards, and ensures residents are informed of projects. Distinguishing Characteristics: Under direct supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Performs plan reviews and case management providing comments and highlighting deficiencies that need to be addressed; initiates actions necessary to correct deficiencies or violations of regulations; and corresponds with developers or design professionals through written or oral communication.
Assists with upgrades and maintenance of Comprehensive Plan, Small Area Plans, and other long-range plans.
Conducts review of various development applications including plats, permits, site plans, variance requests and zoning applications, including all applications in the Old Town Design District for compliance with applicable ordinances and best design practices.
Prepares and presents cases that are required to be decided upon by Boards and Commissions, including writing and presenting formal and technical reports, working papers, and correspondence.
Facilitates and participates in meetings with developers and residents to discuss proposals and requirements.
Conducts extensive research in specific or general project areas.
Identifies community problems, issues, and opportunities in particular neighborhoods that could be mitigated through better community planning.
Assists in writing a variety of ordinances relating to development regulations.
Conducts site work, field inspections, and special project work as assigned.
Performs all other related duties as assigned.
Position Qualifications
Education: Bachelor's Degree in planning, architecture, landscape architecture, urban design, geography, public administration, or a related field. Experience: One (1) year of professional experience in planning or a related field. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: American Institutes of Certified Planners (AICP) Certification is preferred. Conditions of Employment: Must submit to and pass a criminal background, pre-employment drug test . Must possess a valid State of Texas Driver’s License Class “C” and good driving record as defined by City policy. An applicant who does not possess a Texas Driver's License or proper class, will be allowed ten (10) working days after a job offer is made to obtain proper licensing. Other Requirements: Bilingual applicants preferred. Must be able to attend evening, night, and weekend meetings. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Principles and best practices of planning; principles, methodology, and practices of research and data collection; effective writing techniques; one or more planning specializations, such as economic development, transportation planning, zoning administration, or land use planning; community remediation and redevelopment process; basic knowledge of relevant Federal programs; and computer hardware and software programs, which may include Microsoft Office, Internet applications, econometric or transportation modeling, database management, or GIS. Skilled in: Reviewing plans and interpreting and applying provisions of the ordinances and codes to determine compliance with such regulations; applying regulations to field conditions; creating and using interactive maps; effectively managing several projects simultaneously; meeting firm deadlines; working independently and in a team environment as needed; presenting research findings to various audiences including developers, boards and commissions, and residents; gathering relevant information to creatively solve less well-defined practical problems; facilitating community workshops with varying group size; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions : This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Employees work occasionally in the field and may be exposed to loud noise levels, cold and/or hot temperatures, inclement weather conditions, road and/or land hazards, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Monday through Thursday 7:30am to 5:30pm and Friday 7:30am to 11:30am. Regular evenings and some weekends.
Nov 13, 2024
Full time
Position Summary
Salary Range: $57,761.65-$64,412.99 (hiring range) Full Range Potential: Up to $82,266.59 The hiring range represents the starting salary range for new employees based on education, experience, certifications, and licenses. However, our full salary range offers additional opportunities for salary growth as employees gain experience, skills and demonstrate performance over time. Ensures all developments and projects meet federal, state, and local laws, regulations, codes, and ordinances, implements standards, and ensures residents are informed of projects. Distinguishing Characteristics: Under direct supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Performs plan reviews and case management providing comments and highlighting deficiencies that need to be addressed; initiates actions necessary to correct deficiencies or violations of regulations; and corresponds with developers or design professionals through written or oral communication.
Assists with upgrades and maintenance of Comprehensive Plan, Small Area Plans, and other long-range plans.
Conducts review of various development applications including plats, permits, site plans, variance requests and zoning applications, including all applications in the Old Town Design District for compliance with applicable ordinances and best design practices.
Prepares and presents cases that are required to be decided upon by Boards and Commissions, including writing and presenting formal and technical reports, working papers, and correspondence.
Facilitates and participates in meetings with developers and residents to discuss proposals and requirements.
Conducts extensive research in specific or general project areas.
Identifies community problems, issues, and opportunities in particular neighborhoods that could be mitigated through better community planning.
Assists in writing a variety of ordinances relating to development regulations.
Conducts site work, field inspections, and special project work as assigned.
Performs all other related duties as assigned.
Position Qualifications
Education: Bachelor's Degree in planning, architecture, landscape architecture, urban design, geography, public administration, or a related field. Experience: One (1) year of professional experience in planning or a related field. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: American Institutes of Certified Planners (AICP) Certification is preferred. Conditions of Employment: Must submit to and pass a criminal background, pre-employment drug test . Must possess a valid State of Texas Driver’s License Class “C” and good driving record as defined by City policy. An applicant who does not possess a Texas Driver's License or proper class, will be allowed ten (10) working days after a job offer is made to obtain proper licensing. Other Requirements: Bilingual applicants preferred. Must be able to attend evening, night, and weekend meetings. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Principles and best practices of planning; principles, methodology, and practices of research and data collection; effective writing techniques; one or more planning specializations, such as economic development, transportation planning, zoning administration, or land use planning; community remediation and redevelopment process; basic knowledge of relevant Federal programs; and computer hardware and software programs, which may include Microsoft Office, Internet applications, econometric or transportation modeling, database management, or GIS. Skilled in: Reviewing plans and interpreting and applying provisions of the ordinances and codes to determine compliance with such regulations; applying regulations to field conditions; creating and using interactive maps; effectively managing several projects simultaneously; meeting firm deadlines; working independently and in a team environment as needed; presenting research findings to various audiences including developers, boards and commissions, and residents; gathering relevant information to creatively solve less well-defined practical problems; facilitating community workshops with varying group size; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions : This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Employees work occasionally in the field and may be exposed to loud noise levels, cold and/or hot temperatures, inclement weather conditions, road and/or land hazards, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Monday through Thursday 7:30am to 5:30pm and Friday 7:30am to 11:30am. Regular evenings and some weekends.
Harry Ransom Center, University of Texas at Austin
Austin, TX
Job Posting Title: Preservation Technician, The Harry Ransom Center
Job Details:
General Notes The Harry Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.
The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.
Purpose Reporting to Head of Preventative Conservation, this position will: design and produce preservation housing structures for a variety of collection materials, advise curators on collection housing needs in consultation with conservators, assist with preservation activities including collection surveys and housing projects large and small, manage the procurement, tracking, and receipt of preservation supplies, and maintain workspaces and supplies storage.
Duration Expected to Continue
Responsibilities
Handle fragile and rare materials to capture accurate measurements and assess their condition. Produce preservation housing structures for a variety of rare and unique collection materials, either by hand or with a computerized mat cutter. Creatively adapt preservation best practices to varied situations, shelving, and handling requirements. Assist with incoming inspections of new acquisitions.
Manage the inventory of preservation supplies for the Ransom Center, including liaising with other Ransom Center divisions with regard to supply needs/inventories as well as with vendors to obtain product information and cost estimates. Create supply orders; liaise with the Center’s Business Office on select purchase; receive, unpack, and store supply shipments using powered equipment; track costs across multiple budget lines.
Preferred Qualifications
Bachelor’s degree in studio art, background involving technical hand skills, and/or experience in Preservation at a cultural heritage institution.
Office management capabilities and experience with Excel spreadsheets.
Experience with matting and framing, or with computerized fabrication devices such as CMC.
Relevant education and experience may be substituted as appropriate.
Salary Range $43,160 non-negotiable.
Working Conditions
Moderate physical activity.
Requires handling of objects up to 50lbs and use of pallet jacks and other powered assistive equipment for moving supplies.
Standing or walking may occur up to 50% of the time.
Work Shift
Regular M-F work shift.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor.
Letter of interest
For further information and to apply for the position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Preservation-Technician--The-Harry-Ransom-Center_R_00036381
Nov 11, 2024
Full time
Job Posting Title: Preservation Technician, The Harry Ransom Center
Job Details:
General Notes The Harry Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.
The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.
Purpose Reporting to Head of Preventative Conservation, this position will: design and produce preservation housing structures for a variety of collection materials, advise curators on collection housing needs in consultation with conservators, assist with preservation activities including collection surveys and housing projects large and small, manage the procurement, tracking, and receipt of preservation supplies, and maintain workspaces and supplies storage.
Duration Expected to Continue
Responsibilities
Handle fragile and rare materials to capture accurate measurements and assess their condition. Produce preservation housing structures for a variety of rare and unique collection materials, either by hand or with a computerized mat cutter. Creatively adapt preservation best practices to varied situations, shelving, and handling requirements. Assist with incoming inspections of new acquisitions.
Manage the inventory of preservation supplies for the Ransom Center, including liaising with other Ransom Center divisions with regard to supply needs/inventories as well as with vendors to obtain product information and cost estimates. Create supply orders; liaise with the Center’s Business Office on select purchase; receive, unpack, and store supply shipments using powered equipment; track costs across multiple budget lines.
Preferred Qualifications
Bachelor’s degree in studio art, background involving technical hand skills, and/or experience in Preservation at a cultural heritage institution.
Office management capabilities and experience with Excel spreadsheets.
Experience with matting and framing, or with computerized fabrication devices such as CMC.
Relevant education and experience may be substituted as appropriate.
Salary Range $43,160 non-negotiable.
Working Conditions
Moderate physical activity.
Requires handling of objects up to 50lbs and use of pallet jacks and other powered assistive equipment for moving supplies.
Standing or walking may occur up to 50% of the time.
Work Shift
Regular M-F work shift.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor.
Letter of interest
For further information and to apply for the position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Preservation-Technician--The-Harry-Ransom-Center_R_00036381
Position: Coordinator, Policy Innovation Lab
Position Type: Full-Time
Reports to: Director, Policy Innovation Lab
Location: Hybrid (Based in Washington, DC)
Anticipated Start: January 2025
ABOUT THE ROLE
The Policy Innovation Lab Coordinator will help facilitate policy programming and operations for Future Caucus’ Innovation Lab, connecting young lawmakers with resources and expertise to help them craft evidence-based bipartisan policy. The Coordinator will help provide lawmakers with impactful educational opportunities that support legislative innovation and collaboration. The Coordinator will work closely with the Future Caucus team to assist in the planning and implementation of programming and activities for the Innovation Lab and its Fellowship program.
This role is committed to supporting legislators from all political backgrounds, coordinating the resources they need to successfully pass forward-thinking bipartisan legislation. The ideal candidate is organized, detail-oriented, and an effective communicator with some experience in policy or event coordination. Experience with state or federal legislative offices or policy organizations is preferred but not required.
This role reports directly to the Director, Policy Innovation Lab.
ABOUT FUTURE CAUCUS Future Caucus has an audacious mission: activate young leaders to bridge the partisan divide and build a more functional democracy. Future Caucus is a national, nonpartisan organization dedicated to supporting the next generation of elected leaders. We provide the resources, networking, and capacity-building opportunities for these policymakers to forge productive partnerships on critical national issues.
In 2013, Future Caucus organized the nation’s first and only caucus for young members of Congress, the Congressional Future Caucus, to build coalitions on future-oriented challenges. Future Caucus also scaled this model into more than 34 state legislatures, each with a Future Caucus consisting of young, high-potential legislators, and now engages more than 1,800 young legislators nationwide. Learn more at www.futurecaucus.org .
RESPONSIBILITIES
Coordinate meetings, events, and logistics, working directly with state legislators and collaborating with internal teams.
Ensure programming execution runs smoothly, providing operational support for events, webinars, and educational sessions.
Track and monitor legislation, keeping updated on the status of key bills.
Maintain a comprehensive library of model legislation and policy briefs, and update Resource Hub with the latest resources and information.
Provide targeted support to Future Caucus network members, including research and creating policy materials to advance chapter objectives.
Support lawmakers with the policy resources they need, including providing connections to experts in their fields.
Contribute to research projects and grant reports.
Perform other related duties as needed.
Requirements
ABOUT YOU
1-2 years of relevant experience
Sincere commitment to Future Caucus’ mission of working across partisan lines
Familiarity with state or federal legislative processes
Creative, entrepreneurial, and self-motivated orientation
Strong organizational skills with attention to detail and the ability to manage multiple tasks efficiently
Effective written and oral communicator capable of engaging with diverse stakeholders
Excellent research skills with the ability to condense complex information into digestible formats for diverse audiences
Experience in policy, event coordination, or legislative settings is preferred but not required
Technical proficiency with CRMs, like EveryAction and Quorum, and other platforms used for policy tracking is preferred but not required
Benefits
LOCATION
Future Caucus is currently in a hybrid work environment, candidates must be located in the Washington, D.C. metro area, or be willing to relocate.
COMPENSATION
The starting salary range for this position is $58,656-64,328, depending on experience. Highly competitive benefits are provided, including transit stipend, 401(k) with employer contributions, generous vacation policy, professional development stipend, and comprehensive health benefits.
CULTURE AND CONNECTION
Future Caucus aspires to an organizational culture based on our values, where our team is connected and collaborative. We take time to share in the wins and impact of our work, chat over regular employer-paid lunches, learn together, and participate in local social and service activities. We are eager to add team members who share our values and will continue building our positive culture.
HIRING PROCESS
The priority deadline for this role is Dec. 1, 2024 and we anticipate communicating to all candidates following our priority deadline. Applications received after this date will be evaluated on a rolling basis.
ADDITIONAL INFORMATION
As an equal opportunity employer, Future Caucus is committed to a diverse and inclusive work environment. We strongly encourage members of historically underrepresented groups to apply, including people of color, women, LGBTQ+ individuals, veterans, individuals with disabilities, and multilingual individuals. Reference checks are conducted on all prospective new hires.
Nov 06, 2024
Full time
Position: Coordinator, Policy Innovation Lab
Position Type: Full-Time
Reports to: Director, Policy Innovation Lab
Location: Hybrid (Based in Washington, DC)
Anticipated Start: January 2025
ABOUT THE ROLE
The Policy Innovation Lab Coordinator will help facilitate policy programming and operations for Future Caucus’ Innovation Lab, connecting young lawmakers with resources and expertise to help them craft evidence-based bipartisan policy. The Coordinator will help provide lawmakers with impactful educational opportunities that support legislative innovation and collaboration. The Coordinator will work closely with the Future Caucus team to assist in the planning and implementation of programming and activities for the Innovation Lab and its Fellowship program.
This role is committed to supporting legislators from all political backgrounds, coordinating the resources they need to successfully pass forward-thinking bipartisan legislation. The ideal candidate is organized, detail-oriented, and an effective communicator with some experience in policy or event coordination. Experience with state or federal legislative offices or policy organizations is preferred but not required.
This role reports directly to the Director, Policy Innovation Lab.
ABOUT FUTURE CAUCUS Future Caucus has an audacious mission: activate young leaders to bridge the partisan divide and build a more functional democracy. Future Caucus is a national, nonpartisan organization dedicated to supporting the next generation of elected leaders. We provide the resources, networking, and capacity-building opportunities for these policymakers to forge productive partnerships on critical national issues.
In 2013, Future Caucus organized the nation’s first and only caucus for young members of Congress, the Congressional Future Caucus, to build coalitions on future-oriented challenges. Future Caucus also scaled this model into more than 34 state legislatures, each with a Future Caucus consisting of young, high-potential legislators, and now engages more than 1,800 young legislators nationwide. Learn more at www.futurecaucus.org .
RESPONSIBILITIES
Coordinate meetings, events, and logistics, working directly with state legislators and collaborating with internal teams.
Ensure programming execution runs smoothly, providing operational support for events, webinars, and educational sessions.
Track and monitor legislation, keeping updated on the status of key bills.
Maintain a comprehensive library of model legislation and policy briefs, and update Resource Hub with the latest resources and information.
Provide targeted support to Future Caucus network members, including research and creating policy materials to advance chapter objectives.
Support lawmakers with the policy resources they need, including providing connections to experts in their fields.
Contribute to research projects and grant reports.
Perform other related duties as needed.
Requirements
ABOUT YOU
1-2 years of relevant experience
Sincere commitment to Future Caucus’ mission of working across partisan lines
Familiarity with state or federal legislative processes
Creative, entrepreneurial, and self-motivated orientation
Strong organizational skills with attention to detail and the ability to manage multiple tasks efficiently
Effective written and oral communicator capable of engaging with diverse stakeholders
Excellent research skills with the ability to condense complex information into digestible formats for diverse audiences
Experience in policy, event coordination, or legislative settings is preferred but not required
Technical proficiency with CRMs, like EveryAction and Quorum, and other platforms used for policy tracking is preferred but not required
Benefits
LOCATION
Future Caucus is currently in a hybrid work environment, candidates must be located in the Washington, D.C. metro area, or be willing to relocate.
COMPENSATION
The starting salary range for this position is $58,656-64,328, depending on experience. Highly competitive benefits are provided, including transit stipend, 401(k) with employer contributions, generous vacation policy, professional development stipend, and comprehensive health benefits.
CULTURE AND CONNECTION
Future Caucus aspires to an organizational culture based on our values, where our team is connected and collaborative. We take time to share in the wins and impact of our work, chat over regular employer-paid lunches, learn together, and participate in local social and service activities. We are eager to add team members who share our values and will continue building our positive culture.
HIRING PROCESS
The priority deadline for this role is Dec. 1, 2024 and we anticipate communicating to all candidates following our priority deadline. Applications received after this date will be evaluated on a rolling basis.
ADDITIONAL INFORMATION
As an equal opportunity employer, Future Caucus is committed to a diverse and inclusive work environment. We strongly encourage members of historically underrepresented groups to apply, including people of color, women, LGBTQ+ individuals, veterans, individuals with disabilities, and multilingual individuals. Reference checks are conducted on all prospective new hires.
OVERVIEW
Since 1972, Covenant House has served and advocated for youth and young families experiencing homelessness, human trafficking, and exploitation. Our overarching goal is to end homelessness among youth and young families by helping them achieve housing stability, heal from trauma, tap into their innate resilience, and hone their interests and skills to forge new pathways to independence. This work is carried out across Covenant House sites in 34 cities in the US, Canada and Latin America.
LOCATION REQUIREMENTS - HYBRID
On-site work in Manhattan will be required 1-3 days/week as needed.
Attendance at events and meetings in Manhattan will be required as needed.
Must be able to commute to the NYC Metro area on short notice.
SALARY: $48,000 – $59,000
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
PRIMARY RESPONSIBILITIES:
The Associate, Development Operations reports to the AVP, Key Relationships and plays a key role in aligning, organizing and implementing the core aspects of the department’s functions which includes:
Cultivate. Support our efforts to ensure effective supporter cultivation throughout the moves management cycle.
Cultivate and Steward. Participate in the preparation and execution of moves management plans for supporters across revenue streams including Major Giving, Planned Giving, Corporate and Institutional Partnerships and Special Events.
Collaborate. Partner with the Special Events team and other Development team members on the planning and execution of supporter receptions, visits, tours and events.
Track. Ensure data regarding prospects, donors and board members is incorporated accurately in all appropriate systems. Develop a mastery of the constituent record management platform.
Organize. Manage personal and team projects and tasks in a coherent, collaborative and organized manner.
Learn. Attend internal and external training sessions that are relevant to the position.
Support. Manage other projects and perform other administrative duties as assigned by department leadership.
KNOWLEDGE, SKILLS & ABILITIES
Exceptionally detail oriented.
Knowledge of Microsoft 365 and Google Office Suite apps.
Excellent verbal and written communication skills.
Team player with the ability to work with multiple deadlines, sensitive information and all levels of management.
Knowledge of principles and practices of project management and process improvement.
Competence with computer technology that aids in the use of software tools, such as fundraising databases.
Knowledge of Asana, DonorDrive and/or EveryAction a plus.
Excellent interpersonal skills.
Occasional travel within and outside of the NYC metro area as needed.
Must be passionate about and dedicated to the mission of Covenant House.
MINIMUM EDUCATION & EXPERIENCE
1-3 years of related experience.
Spanish fluency a plus, but not required.
OUR COMMUNITY
Our critical mission demands that we have all voices at the table. A team of diverse people, perspectives, and experiences is smarter, stronger, and more effective for our young people. At Covenant House, every team member is valued, respected, heard, and supported, and we welcome honest and courageous self-reflection on any aspects of our work that are based on biased or outdated viewpoints. We deliberately create opportunities for our staff to grow and thrive.
Covenant House International is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind: CHI is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at CHI are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, belief, sex, sexual orientation, gender identity, national origin, veteran status, family or parental status, disability status, or any other status protected by the laws or regulations in the locations where we operate. CHI will not tolerate discrimination or harassment based on any of these characteristics and encourages all qualified applicants to apply.
While this position is remote for the foreseeable future, on-site work, attendance at events and meetings in Manhattan are required on a regular basis. Office space will be available at our affiliate site location in midtown until our new headquarters space is available.
KEY WORDS
Donor prospecting, fundraising research, portfolio management, gift officer support, cultivation, stewardship, donor retention, moves management, data entry
Sep 09, 2024
Full time
OVERVIEW
Since 1972, Covenant House has served and advocated for youth and young families experiencing homelessness, human trafficking, and exploitation. Our overarching goal is to end homelessness among youth and young families by helping them achieve housing stability, heal from trauma, tap into their innate resilience, and hone their interests and skills to forge new pathways to independence. This work is carried out across Covenant House sites in 34 cities in the US, Canada and Latin America.
LOCATION REQUIREMENTS - HYBRID
On-site work in Manhattan will be required 1-3 days/week as needed.
Attendance at events and meetings in Manhattan will be required as needed.
Must be able to commute to the NYC Metro area on short notice.
SALARY: $48,000 – $59,000
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
PRIMARY RESPONSIBILITIES:
The Associate, Development Operations reports to the AVP, Key Relationships and plays a key role in aligning, organizing and implementing the core aspects of the department’s functions which includes:
Cultivate. Support our efforts to ensure effective supporter cultivation throughout the moves management cycle.
Cultivate and Steward. Participate in the preparation and execution of moves management plans for supporters across revenue streams including Major Giving, Planned Giving, Corporate and Institutional Partnerships and Special Events.
Collaborate. Partner with the Special Events team and other Development team members on the planning and execution of supporter receptions, visits, tours and events.
Track. Ensure data regarding prospects, donors and board members is incorporated accurately in all appropriate systems. Develop a mastery of the constituent record management platform.
Organize. Manage personal and team projects and tasks in a coherent, collaborative and organized manner.
Learn. Attend internal and external training sessions that are relevant to the position.
Support. Manage other projects and perform other administrative duties as assigned by department leadership.
KNOWLEDGE, SKILLS & ABILITIES
Exceptionally detail oriented.
Knowledge of Microsoft 365 and Google Office Suite apps.
Excellent verbal and written communication skills.
Team player with the ability to work with multiple deadlines, sensitive information and all levels of management.
Knowledge of principles and practices of project management and process improvement.
Competence with computer technology that aids in the use of software tools, such as fundraising databases.
Knowledge of Asana, DonorDrive and/or EveryAction a plus.
Excellent interpersonal skills.
Occasional travel within and outside of the NYC metro area as needed.
Must be passionate about and dedicated to the mission of Covenant House.
MINIMUM EDUCATION & EXPERIENCE
1-3 years of related experience.
Spanish fluency a plus, but not required.
OUR COMMUNITY
Our critical mission demands that we have all voices at the table. A team of diverse people, perspectives, and experiences is smarter, stronger, and more effective for our young people. At Covenant House, every team member is valued, respected, heard, and supported, and we welcome honest and courageous self-reflection on any aspects of our work that are based on biased or outdated viewpoints. We deliberately create opportunities for our staff to grow and thrive.
Covenant House International is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind: CHI is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at CHI are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, belief, sex, sexual orientation, gender identity, national origin, veteran status, family or parental status, disability status, or any other status protected by the laws or regulations in the locations where we operate. CHI will not tolerate discrimination or harassment based on any of these characteristics and encourages all qualified applicants to apply.
While this position is remote for the foreseeable future, on-site work, attendance at events and meetings in Manhattan are required on a regular basis. Office space will be available at our affiliate site location in midtown until our new headquarters space is available.
KEY WORDS
Donor prospecting, fundraising research, portfolio management, gift officer support, cultivation, stewardship, donor retention, moves management, data entry
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
As the Temporary Associate Director of Donor Care, you will play a pivotal role within the Development team, spearheading the stewardship of our generous donors—with a focus on supporting our giving societies—and ensuring that the structure and systems are in place for the Advancement & Donor Relations teams to thrive in their fundraising efforts for The Humane League. You will lead a dynamic team dedicated to nurturing our donors and ensuring their experiences with THL are nothing short of exceptional, and you will be overseeing the day-to-day operations of the Donor Care team, guiding strategic initiatives to enhance our giving societies, and collaborating closely with the Events and Engagement Lead to orchestrate impactful stewardship events. This position reports directly to the Associate Vice President of Donor Relations.
This is a temporary, full-time, remote position. The temporary hire will provide coverage while a permanent staff member is on maternity leave, and overlap will be provided for training and onboarding. Employment is expected to be approximately eight months in duration, beginning on October 7, 2024. The duration of employment may be extended or shortened at The Humane League’s discretion. This position requires occasional domestic travel, this is equivalent to approximately 1-2 trips per year, some of which may be attended remotely, if preferred.
We are only able to consider applicants who reside in the United States and possess United States work authorization.
This position is open until filled with preference given to candidates who apply by August 28, 2024. If you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline . Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission, we do not accept applications through our careers email.
CORE RESPONSIBILITIES
Your responsibilities include but are not limited to:
Management & Strategic Oversight
Lead and empower a team of up to six Donor Care staff, with no more than four direct reports, who are focused on donor stewardship and Development operations. Foster a culture of collaboration and inclusion while encouraging professional development through mentorship and support.
Collaborate with the Associate Vice President of Donor Relations and Events & Engagement Lead to identify and develop strategic priorities and projects that enhance THL’s giving societies (Mended Heart Society, Legacy Society, and The Heart Beat).
Direct the day-to-day Development operations to ensure that THL’s donors and fundraising partners have a positive experience with THL and are accommodated and acknowledged in an appropriate and timely fashion.
Support and advise the Events & Engagement Lead with all stewardship and fundraising events for donors.
Work with the Donor Relations Specialist to identify and develop strategic priorities and projects that enhance The Heart Beat monthly giving program and the Impact Squad peer-to-peer fundraising program.
Effectively manage all budgetary items related to donor stewardship to ensure optimal allocation of resources in support of organizational goals and priorities.
Donor Stewardship & Engagement
Direct the development of donor communications and engagement opportunities in collaboration with the Events & Engagement Lead, leadership, and other staff, including but not limited to impact reports, donation acknowledgement letters, stewardship events, donor surveys, and touch-points.
Ensure that all donor inquiries are responded to and explored in a timely and professional manner, including inquiries to Development-managed email accounts and any inquiries that fall outside of the scope of individual giving, such as third-party giving, workplace giving, commercial co-ventures, and corporate giving.
Manage giving society benefits for the Mended Heart Society, Legacy Society, and The Heart Beat, and ensure that all benefits are administered regularly.
Work with the Director of Annual Giving and Communications team to advise on all mass non-fundraising communications to giving society members.
Development Operations
Collaborate closely with the Development Operations Specialist and IT team to ensure donor data integrity and efficient systems for data hygiene, coding, data entry, gift processing, and relationship management are maintained, including correcting any errors or concerns with our caging company.
Work with the Associate Vice President of Donor Relations and Development Coordinator to ensure that all third-party donation platforms maintain current information and branding, distribute donations to THL on time, and ensure that the submission of any required documentation that may be requested by these platforms is fulfilled.
Work with the Development Coordinator to conduct donor research to identify prospects for recommended assignment to a mid-level or major gift portfolio or for legacy gift prospecting.
Work with the Development Operations Specialist to develop and support reporting and analytic needs for the Development team.
Collaborate with the Development Coordinator to ensure the precise management of grant agreement and fundraising contract deliverables.
Overseeing vendor relationships involved in executing Development operations and donor stewardship projects, such as fundraising events, mailings, and donation processing. This entails liaising with external partners and vendors, and ensuring adherence to terms and deadlines, thereby optimizing the efficiency and effectiveness of our fundraising initiatives.
Stay current with THL’s Customer Relationship Management software to ensure timely documentation and leverage new technological features to improve donor experience.
Develop and update Standard Operating Procedure documents for the Development team.
Other duties as assigned.
REQUIRED SKILLS
Minimum of 5 years of directly applicable professional experience, preferably in donor stewardship. Experience planning and executing intimate fundraising events, especially house parties. Experience with the operational functions of a Development Team, including donation processing and donor data management.
2 years experience in managing staff and leading a team, fostering a culture of collaboration, mentorship, and professional development.
Demonstrated ability to think strategically and develop initiatives that align with organizational goals. Capable of identifying opportunities and implementing strategic priorities to enhance donor stewardship and fundraising efforts.
Proven ability to identify challenges and overcome obstacles to achieve goals effectively. Capable of implementing creative solutions to address complex issues and drive continuous improvement.
Ability to analyze donor data and oversee analytic needs for the Development team to inform strategic decision-making. Experience with CRM software (such as EveryAction) and proficiency in interpreting data insights to optimize donor engagement strategies.
Exceptional communication skills, both verbal and written, with the ability to articulate ideas persuasively in presentations, reports, and donor communications. Proficient in crafting compelling narratives to engage donors effectively.
Effective organizational skills with a high level of attention to detail and confidentiality. Experience in project management, including project management software (such as Asana), and establishing project scope, timelines, and execution. Ability to work on multiple projects simultaneously, prioritize and reprioritize effectively, and be flexible in adjusting expectations as new developments occur.
Self-starter with a proactive mindset, capable of taking initiative, working autonomously, and following through to execute project ideas. Willingness to drive innovation and implement initiatives to enhance donor stewardship efforts.
Outstanding interpersonal skills with a high level of emotional intelligence, empathy, and diplomacy. Ability to build rapport with donors, colleagues, and stakeholders, fostering positive relationships and trust.
Adaptability to thrive in a dynamic work environment, managing multiple projects simultaneously and adjusting priorities as new developments arise. Flexible approach to meet changing donor needs and organizational objectives.
Outstanding collaborative spirit with the ability to work effectively in cross-functional teams. Willingness to collaborate with leadership, staff, and external partners to develop and execute coordinated strategies to enhance donor experiences.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
First Interview (via video call)
Final Interview (via video call)
Reference Check
Each stage is expected to last a week or two on average. For full details of our recruitment process please review this document .
Compensation and Benefits
The annual compensation range for this role is $88,597 - $108,285 USD . At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. Candidates whose experience places them at step 5 or above of their job level within our compensation structure will be awarded a senior designation. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
Aug 21, 2024
Full time
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
As the Temporary Associate Director of Donor Care, you will play a pivotal role within the Development team, spearheading the stewardship of our generous donors—with a focus on supporting our giving societies—and ensuring that the structure and systems are in place for the Advancement & Donor Relations teams to thrive in their fundraising efforts for The Humane League. You will lead a dynamic team dedicated to nurturing our donors and ensuring their experiences with THL are nothing short of exceptional, and you will be overseeing the day-to-day operations of the Donor Care team, guiding strategic initiatives to enhance our giving societies, and collaborating closely with the Events and Engagement Lead to orchestrate impactful stewardship events. This position reports directly to the Associate Vice President of Donor Relations.
This is a temporary, full-time, remote position. The temporary hire will provide coverage while a permanent staff member is on maternity leave, and overlap will be provided for training and onboarding. Employment is expected to be approximately eight months in duration, beginning on October 7, 2024. The duration of employment may be extended or shortened at The Humane League’s discretion. This position requires occasional domestic travel, this is equivalent to approximately 1-2 trips per year, some of which may be attended remotely, if preferred.
We are only able to consider applicants who reside in the United States and possess United States work authorization.
This position is open until filled with preference given to candidates who apply by August 28, 2024. If you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline . Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission, we do not accept applications through our careers email.
CORE RESPONSIBILITIES
Your responsibilities include but are not limited to:
Management & Strategic Oversight
Lead and empower a team of up to six Donor Care staff, with no more than four direct reports, who are focused on donor stewardship and Development operations. Foster a culture of collaboration and inclusion while encouraging professional development through mentorship and support.
Collaborate with the Associate Vice President of Donor Relations and Events & Engagement Lead to identify and develop strategic priorities and projects that enhance THL’s giving societies (Mended Heart Society, Legacy Society, and The Heart Beat).
Direct the day-to-day Development operations to ensure that THL’s donors and fundraising partners have a positive experience with THL and are accommodated and acknowledged in an appropriate and timely fashion.
Support and advise the Events & Engagement Lead with all stewardship and fundraising events for donors.
Work with the Donor Relations Specialist to identify and develop strategic priorities and projects that enhance The Heart Beat monthly giving program and the Impact Squad peer-to-peer fundraising program.
Effectively manage all budgetary items related to donor stewardship to ensure optimal allocation of resources in support of organizational goals and priorities.
Donor Stewardship & Engagement
Direct the development of donor communications and engagement opportunities in collaboration with the Events & Engagement Lead, leadership, and other staff, including but not limited to impact reports, donation acknowledgement letters, stewardship events, donor surveys, and touch-points.
Ensure that all donor inquiries are responded to and explored in a timely and professional manner, including inquiries to Development-managed email accounts and any inquiries that fall outside of the scope of individual giving, such as third-party giving, workplace giving, commercial co-ventures, and corporate giving.
Manage giving society benefits for the Mended Heart Society, Legacy Society, and The Heart Beat, and ensure that all benefits are administered regularly.
Work with the Director of Annual Giving and Communications team to advise on all mass non-fundraising communications to giving society members.
Development Operations
Collaborate closely with the Development Operations Specialist and IT team to ensure donor data integrity and efficient systems for data hygiene, coding, data entry, gift processing, and relationship management are maintained, including correcting any errors or concerns with our caging company.
Work with the Associate Vice President of Donor Relations and Development Coordinator to ensure that all third-party donation platforms maintain current information and branding, distribute donations to THL on time, and ensure that the submission of any required documentation that may be requested by these platforms is fulfilled.
Work with the Development Coordinator to conduct donor research to identify prospects for recommended assignment to a mid-level or major gift portfolio or for legacy gift prospecting.
Work with the Development Operations Specialist to develop and support reporting and analytic needs for the Development team.
Collaborate with the Development Coordinator to ensure the precise management of grant agreement and fundraising contract deliverables.
Overseeing vendor relationships involved in executing Development operations and donor stewardship projects, such as fundraising events, mailings, and donation processing. This entails liaising with external partners and vendors, and ensuring adherence to terms and deadlines, thereby optimizing the efficiency and effectiveness of our fundraising initiatives.
Stay current with THL’s Customer Relationship Management software to ensure timely documentation and leverage new technological features to improve donor experience.
Develop and update Standard Operating Procedure documents for the Development team.
Other duties as assigned.
REQUIRED SKILLS
Minimum of 5 years of directly applicable professional experience, preferably in donor stewardship. Experience planning and executing intimate fundraising events, especially house parties. Experience with the operational functions of a Development Team, including donation processing and donor data management.
2 years experience in managing staff and leading a team, fostering a culture of collaboration, mentorship, and professional development.
Demonstrated ability to think strategically and develop initiatives that align with organizational goals. Capable of identifying opportunities and implementing strategic priorities to enhance donor stewardship and fundraising efforts.
Proven ability to identify challenges and overcome obstacles to achieve goals effectively. Capable of implementing creative solutions to address complex issues and drive continuous improvement.
Ability to analyze donor data and oversee analytic needs for the Development team to inform strategic decision-making. Experience with CRM software (such as EveryAction) and proficiency in interpreting data insights to optimize donor engagement strategies.
Exceptional communication skills, both verbal and written, with the ability to articulate ideas persuasively in presentations, reports, and donor communications. Proficient in crafting compelling narratives to engage donors effectively.
Effective organizational skills with a high level of attention to detail and confidentiality. Experience in project management, including project management software (such as Asana), and establishing project scope, timelines, and execution. Ability to work on multiple projects simultaneously, prioritize and reprioritize effectively, and be flexible in adjusting expectations as new developments occur.
Self-starter with a proactive mindset, capable of taking initiative, working autonomously, and following through to execute project ideas. Willingness to drive innovation and implement initiatives to enhance donor stewardship efforts.
Outstanding interpersonal skills with a high level of emotional intelligence, empathy, and diplomacy. Ability to build rapport with donors, colleagues, and stakeholders, fostering positive relationships and trust.
Adaptability to thrive in a dynamic work environment, managing multiple projects simultaneously and adjusting priorities as new developments arise. Flexible approach to meet changing donor needs and organizational objectives.
Outstanding collaborative spirit with the ability to work effectively in cross-functional teams. Willingness to collaborate with leadership, staff, and external partners to develop and execute coordinated strategies to enhance donor experiences.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
First Interview (via video call)
Final Interview (via video call)
Reference Check
Each stage is expected to last a week or two on average. For full details of our recruitment process please review this document .
Compensation and Benefits
The annual compensation range for this role is $88,597 - $108,285 USD . At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. Candidates whose experience places them at step 5 or above of their job level within our compensation structure will be awarded a senior designation. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
Location Portland, OR, United States.
Work Modality: Hybrid - 3 days per week in-office for on-site duties required.
Position Status: Non-Exempt, Full time, Regular - Temporary Role (September, 2024 to June, 2025)
Salary Level: US Starting Salary for this role will be USD $40,000 to $47,500 commensurate on experience.
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have a long-term impact.
The Department Summary
The People Team ensures that Mercy Corps has the people who will enable it to be a world-class, cutting edge, humanitarian organization, creating transformational change in the world. We do this through the recruitment, retention, and development of the best global talent. Our aim is to drive strategic thinking and planning at all levels of the organization; create a robust body of research to guide us internally and externally and steward the organizational culture. To achieve this, we align conversations on learning; keep the organization focused on what has the greatest impact; leverage our comparative advantages in the crowded and competitive international relief and development landscape; and assure we are constantly learning from our work and the external environment.
The position
The Human Resources Coordinator provides administrative and coordination support for the US Human Resources Department. This position is responsible for completing a range of HR duties that support members of the Mercy Corps global team in a timely and accurate manner with a spirit of teamwork and service. This person facilitates effective, proactive tasks with Mercy Corps' administrative requirements and will play a key role in the team member’s life cycles.
Essential Responsibilities
PEOPLE TEAM SUPPORT
Provide overall administration for the US HR Department, to the team members supporting HQ and Global functions
Maintain team documentation platform, moving from Google Folders to Microsoft SharePoint.
Assist in the collection and processing of all new hire paperwork, including copying, assembling and sending new/rehire paperwork as needed.
Support the HR Team with statutory reporting and employee notification & labor law posting requirements, as needed.
Support the follow-up of outstanding paperwork for new hires, changes and terminations.
Support with employment verifications, including Public Service Loan Forgiveness, or PSLF, as needed.
Responsible of triaging the team’s mailbox and assign to the respective team member in charge of the completion of the inquiry
Provide audit support for both internal and external audits, as needed.
Responsible for e-filing all HR related paperwork into the appropriate team member files.
Support the process of maintaining and updating team member information in Mercy Corps’ Human Capital Management System (HCM) and Application Tracking System (ATS), as needed.
Assist in the drafting on all Employment Verifications for the US HR Team
Manage and triage the physical mail to the respective People Team Department
Support the People Team with global priorities, diversity & inclusion efforts, data entry and reporting.
PROJECT SUPPORT
Actively support and contribute to HR-related projects, including:
Project: Digitization of Mercy Corps' physical employment records, reaching as far back as possible in the available historical archives.
Deliverables:
Update and add digitized documentation of active employees into Mercy Corps HRIS system.
Update and add digitized documentation of terminated employees into the HR Shared Drive folder.
PERSONAL LEADERSHIP
Consistently strives to exceed expectations; demonstrates flexibility, resilience, and the ability to maintain positive relationships and composure, even under difficult circumstances.
Maintains high ethical standards and treats people with respect and dignity.
Maintains productive relationships with all stakeholders, including country teams, other headquarters functions, donors, and regulators. Builds mutually rewarding professional relationships inside Mercy Corps at all levels.
Promotes Mercy Corps culture by promoting the development and advancement of ideas that allows for new and unique approaches to problem-solving within existing policy and procedural requirements.
Demonstrates an awareness of his/her personal strengths and development needs, modeling non-defensive behavior and openness to feedback; builds a culture of feedback and learning.
Demonstrates an elevated level of commitment to confidentiality and non-disclosure
SAFEGUARDING RESPONSIBILITIES
Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.
Supervisory Responsibility: The Human Resources Coordinator position has no supervisory responsibilities.
Accountability
Reports Directly To: US HR Manager
Works Directly With: HR Senior Coordinator, HR Advisors, US HR Director, Benefits Team, and others on the People Team
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualifications & Transferable Skills
Bachelor’s degree or 2+ years of administrative/coordination support experience
Able to maintain operational consistency with other team members and actively keep management informed.
Demonstrated history of providing excellent customer service and a high level of attention to detail.
Ability to follow procedures, complete tasks with high quality outputs, meet deadlines, and shift priorities while maintaining effective time management.
A historically demonstrated ability to maintain confidential information.
Must have strong problem solving skills, effective organizational and interpersonal skills; strong written and verbal communication.
Understanding of HR processes and data, common analytical techniques, and methodologies to share information and trends with non-HR professionals.
Understanding of major US employment laws including EEOC, COBRA, FMLA, and FLSA is a plus.
Fluency in English is required. Proficiency in another language, such as French, Arabic or Spanish is strongly preferred.
Success Factors
The successful team member will be an avid learner, self-directed, innovative and action orientated. Furthermore, they must have the ability to work independently, employ effective time management skills, handle frequent interruptions, and shift priorities, exhibit effective customer service skills and work effectively with a wide variety of individuals including team members based overseas. S/he will have the ability to work onsite and collaborate with team members with HQ and other global staff.
Additionally, the individual will thrive in a fast-paced environment prone to rapid change and be willing to increase his/her responsibility level in the assigned areas. The most successful Mercy Corps team members have a positive approach, a strong commitment to teamwork and personal accountability and the ability to be flexible and ensure that effective communication is a priority in all situations.
Aug 16, 2024
Full time
Location Portland, OR, United States.
Work Modality: Hybrid - 3 days per week in-office for on-site duties required.
Position Status: Non-Exempt, Full time, Regular - Temporary Role (September, 2024 to June, 2025)
Salary Level: US Starting Salary for this role will be USD $40,000 to $47,500 commensurate on experience.
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have a long-term impact.
The Department Summary
The People Team ensures that Mercy Corps has the people who will enable it to be a world-class, cutting edge, humanitarian organization, creating transformational change in the world. We do this through the recruitment, retention, and development of the best global talent. Our aim is to drive strategic thinking and planning at all levels of the organization; create a robust body of research to guide us internally and externally and steward the organizational culture. To achieve this, we align conversations on learning; keep the organization focused on what has the greatest impact; leverage our comparative advantages in the crowded and competitive international relief and development landscape; and assure we are constantly learning from our work and the external environment.
The position
The Human Resources Coordinator provides administrative and coordination support for the US Human Resources Department. This position is responsible for completing a range of HR duties that support members of the Mercy Corps global team in a timely and accurate manner with a spirit of teamwork and service. This person facilitates effective, proactive tasks with Mercy Corps' administrative requirements and will play a key role in the team member’s life cycles.
Essential Responsibilities
PEOPLE TEAM SUPPORT
Provide overall administration for the US HR Department, to the team members supporting HQ and Global functions
Maintain team documentation platform, moving from Google Folders to Microsoft SharePoint.
Assist in the collection and processing of all new hire paperwork, including copying, assembling and sending new/rehire paperwork as needed.
Support the HR Team with statutory reporting and employee notification & labor law posting requirements, as needed.
Support the follow-up of outstanding paperwork for new hires, changes and terminations.
Support with employment verifications, including Public Service Loan Forgiveness, or PSLF, as needed.
Responsible of triaging the team’s mailbox and assign to the respective team member in charge of the completion of the inquiry
Provide audit support for both internal and external audits, as needed.
Responsible for e-filing all HR related paperwork into the appropriate team member files.
Support the process of maintaining and updating team member information in Mercy Corps’ Human Capital Management System (HCM) and Application Tracking System (ATS), as needed.
Assist in the drafting on all Employment Verifications for the US HR Team
Manage and triage the physical mail to the respective People Team Department
Support the People Team with global priorities, diversity & inclusion efforts, data entry and reporting.
PROJECT SUPPORT
Actively support and contribute to HR-related projects, including:
Project: Digitization of Mercy Corps' physical employment records, reaching as far back as possible in the available historical archives.
Deliverables:
Update and add digitized documentation of active employees into Mercy Corps HRIS system.
Update and add digitized documentation of terminated employees into the HR Shared Drive folder.
PERSONAL LEADERSHIP
Consistently strives to exceed expectations; demonstrates flexibility, resilience, and the ability to maintain positive relationships and composure, even under difficult circumstances.
Maintains high ethical standards and treats people with respect and dignity.
Maintains productive relationships with all stakeholders, including country teams, other headquarters functions, donors, and regulators. Builds mutually rewarding professional relationships inside Mercy Corps at all levels.
Promotes Mercy Corps culture by promoting the development and advancement of ideas that allows for new and unique approaches to problem-solving within existing policy and procedural requirements.
Demonstrates an awareness of his/her personal strengths and development needs, modeling non-defensive behavior and openness to feedback; builds a culture of feedback and learning.
Demonstrates an elevated level of commitment to confidentiality and non-disclosure
SAFEGUARDING RESPONSIBILITIES
Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.
Supervisory Responsibility: The Human Resources Coordinator position has no supervisory responsibilities.
Accountability
Reports Directly To: US HR Manager
Works Directly With: HR Senior Coordinator, HR Advisors, US HR Director, Benefits Team, and others on the People Team
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualifications & Transferable Skills
Bachelor’s degree or 2+ years of administrative/coordination support experience
Able to maintain operational consistency with other team members and actively keep management informed.
Demonstrated history of providing excellent customer service and a high level of attention to detail.
Ability to follow procedures, complete tasks with high quality outputs, meet deadlines, and shift priorities while maintaining effective time management.
A historically demonstrated ability to maintain confidential information.
Must have strong problem solving skills, effective organizational and interpersonal skills; strong written and verbal communication.
Understanding of HR processes and data, common analytical techniques, and methodologies to share information and trends with non-HR professionals.
Understanding of major US employment laws including EEOC, COBRA, FMLA, and FLSA is a plus.
Fluency in English is required. Proficiency in another language, such as French, Arabic or Spanish is strongly preferred.
Success Factors
The successful team member will be an avid learner, self-directed, innovative and action orientated. Furthermore, they must have the ability to work independently, employ effective time management skills, handle frequent interruptions, and shift priorities, exhibit effective customer service skills and work effectively with a wide variety of individuals including team members based overseas. S/he will have the ability to work onsite and collaborate with team members with HQ and other global staff.
Additionally, the individual will thrive in a fast-paced environment prone to rapid change and be willing to increase his/her responsibility level in the assigned areas. The most successful Mercy Corps team members have a positive approach, a strong commitment to teamwork and personal accountability and the ability to be flexible and ensure that effective communication is a priority in all situations.
Career Opportunity
Development Administrative Assistant (part-time, non-exempt) The Anacostia Watershed Society is seeking a part-time Development Administrative Assistant to support our Development team. This person will be essential to ensuring the completion of critical development administration, including gift and grant data entry, donor acknowledgements, and donor database management.
The Anacostia Watershed Society receives funding from a variety of donors, and accurate data management of grant agreements, donations, and donation records is a critical part of our donor management strategy. Timely and accurate acknowledgement of donor gifts are essential to maintaining healthy donor relationships, and to growing our funding. Accurate record keeping is equally critical for the organization’s operational and financial management, including our ability to pass our financial audits and maintain our top charity ratings.
This non-exempt position will work 20 hours a week and report to the Director of Development and Communications. Day-to-day roles will vary across weeks depending on workload and priorities. This is a part- time position, with potential in future years to evolve into a full-time position pending budget availability.
About the Anacostia Watershed Society
This position is a great opportunity to help further develop and grow one of the most effective grassroots, community-based non-profit organizations in the Washington, D.C. metro area. Since our founding in 1989, the Anacostia Watershed Society has worked to protect and restore the Anacostia River and its watershed for all who live here and for future generations. Over the past 35 years, AWS has grown from a small group of concerned individuals into an award-winning, $3 million+ non-profit with a staff of 20 that is deeply involved in a cause that affects many different Washington, D.C. area communities within the 176 square-mile watershed.
This is an especially exciting time to join the Anacostia Watershed Society’s team of professionals as we embark on a new and ambitious strategic plan and prepare for the opening of our state-of-the-art environmental education center at Washington, D.C.’s 11th Street Bridge Park in 2026. The Anacostia Watershed Center will be an enriching resource for the diverse communities who live along both sides of the Anacostia River and will house our award-winning education programs for youth and adults of all ages in the District of Columbia, and Prince George’s and Montgomery counties in Maryland.
The Anacostia Watershed Society’s mission is to conserve and restore the Anacostia Watershed for all who live here and for future generations. Pursuing this broad mission, the Society takes on issues of natural resources conservation and management, environmental protection, sustainability, community health and welfare, and environmental justice. We collaborate with diverse stakeholders to advocate at all levels of government for policies that promote greater watershed protection and restoration investments. Our field programs work to restore habitat and wildlife, and to connect local communities to the watershed through volunteer activities, boat tours, and canoe and kayak adventures. Our education programs work with schools, students, and adults throughout Washington, D.C. and Montgomery and Prince George’s counties, engaging them in the classroom and on the river and its banks, providing hands-on experiences that contribute to current restoration projects and prepare the next generation of environmental stewards. In addition, the Anacostia Watershed Society serves as the voice for the river, educating, alerting, cajoling, and, when necessary, challenging government officials, business interests, thought leaders, and the public to go to greater lengths to protect the ecological health of the watershed, improve water quality, and mitigate the negative effects of habitat loss, pollution stormwater, and climate change.
Key Accountabilities
Gift administration:
Logging all donations received in our organizational ledger
Entering donor information into our Constituent Relationship Management (CRM) system
Preparing and sending donor acknowledgement letters
Preparing and reconciling donation and grant invoices
Managing gift documentation
Grant administration:
Entering all grant information into our CRM system
Collating grant financial information from different sources into shared spreadsheets for easy reporting and tracking
Managing grant files
Preparing and reconciling invoices for grant payments
Prospect and pipeline tracking:
As time allows, support in prospect research for potential new organizational funders
Support entry and maintenance of prospect data in our CRM system
Other responsibilities related to gift, grant and proposal management may be assigned within the 20 hour/week time period.
Key Requirements
Commitment and/or passion for environmental sustainability and environmental justice is strongly preferred;
Keen eye for detail, as this is a role that requires careful transcription of information into our systems.
Comfort with CRM systems, spreadsheets (Microsoft excel and google sheets), and database entry and management. Previous experience with CRM (e.g. Salesforce, Salsa, EveryAction) will be highly valuable, but training will be provided.
Proven ability to prioritize even during periods of peak activity and meet deadlines in a timely manner.
Ability to work with and provide excellent customer service internally.
Self-motivation, innovation, resourcefulness, and a collaborative team player.
Willingness to learn new tasks quickly and take on variety of administrative assignments as time allows.
Required Qualifications and Experiences
High school diploma and/or equivalent experience.
Demonstrated experience in data entry and/or database management.
Experience in non-profit gift administration and/or administrative financial management highly valuable.
Experience in conducting research a plus.
Demonstrated passion for Environmental Justice impact for underserved communities.
Experience in project management a plus.
Proficiency in Microsoft Office required.
Valid driver’s license and clean driving record.
Salary and Benefits: $20.20-$23.08/hour ($21K-$24K annualized) depending on level of experience. Plus flexible paid and sick leave plan for part-time employees, a generous 403b retirement plan with employer match, and technology stipend reimbursements.
Interested applicants should email a cover letter and a résumé formally expressing interest to askhr@anacostiaws.org .
AWS encourages and embraces diversity. We seek qualified applicants that reflect the rich diversity of the communities we serve.
Jul 01, 2024
Part time
Career Opportunity
Development Administrative Assistant (part-time, non-exempt) The Anacostia Watershed Society is seeking a part-time Development Administrative Assistant to support our Development team. This person will be essential to ensuring the completion of critical development administration, including gift and grant data entry, donor acknowledgements, and donor database management.
The Anacostia Watershed Society receives funding from a variety of donors, and accurate data management of grant agreements, donations, and donation records is a critical part of our donor management strategy. Timely and accurate acknowledgement of donor gifts are essential to maintaining healthy donor relationships, and to growing our funding. Accurate record keeping is equally critical for the organization’s operational and financial management, including our ability to pass our financial audits and maintain our top charity ratings.
This non-exempt position will work 20 hours a week and report to the Director of Development and Communications. Day-to-day roles will vary across weeks depending on workload and priorities. This is a part- time position, with potential in future years to evolve into a full-time position pending budget availability.
About the Anacostia Watershed Society
This position is a great opportunity to help further develop and grow one of the most effective grassroots, community-based non-profit organizations in the Washington, D.C. metro area. Since our founding in 1989, the Anacostia Watershed Society has worked to protect and restore the Anacostia River and its watershed for all who live here and for future generations. Over the past 35 years, AWS has grown from a small group of concerned individuals into an award-winning, $3 million+ non-profit with a staff of 20 that is deeply involved in a cause that affects many different Washington, D.C. area communities within the 176 square-mile watershed.
This is an especially exciting time to join the Anacostia Watershed Society’s team of professionals as we embark on a new and ambitious strategic plan and prepare for the opening of our state-of-the-art environmental education center at Washington, D.C.’s 11th Street Bridge Park in 2026. The Anacostia Watershed Center will be an enriching resource for the diverse communities who live along both sides of the Anacostia River and will house our award-winning education programs for youth and adults of all ages in the District of Columbia, and Prince George’s and Montgomery counties in Maryland.
The Anacostia Watershed Society’s mission is to conserve and restore the Anacostia Watershed for all who live here and for future generations. Pursuing this broad mission, the Society takes on issues of natural resources conservation and management, environmental protection, sustainability, community health and welfare, and environmental justice. We collaborate with diverse stakeholders to advocate at all levels of government for policies that promote greater watershed protection and restoration investments. Our field programs work to restore habitat and wildlife, and to connect local communities to the watershed through volunteer activities, boat tours, and canoe and kayak adventures. Our education programs work with schools, students, and adults throughout Washington, D.C. and Montgomery and Prince George’s counties, engaging them in the classroom and on the river and its banks, providing hands-on experiences that contribute to current restoration projects and prepare the next generation of environmental stewards. In addition, the Anacostia Watershed Society serves as the voice for the river, educating, alerting, cajoling, and, when necessary, challenging government officials, business interests, thought leaders, and the public to go to greater lengths to protect the ecological health of the watershed, improve water quality, and mitigate the negative effects of habitat loss, pollution stormwater, and climate change.
Key Accountabilities
Gift administration:
Logging all donations received in our organizational ledger
Entering donor information into our Constituent Relationship Management (CRM) system
Preparing and sending donor acknowledgement letters
Preparing and reconciling donation and grant invoices
Managing gift documentation
Grant administration:
Entering all grant information into our CRM system
Collating grant financial information from different sources into shared spreadsheets for easy reporting and tracking
Managing grant files
Preparing and reconciling invoices for grant payments
Prospect and pipeline tracking:
As time allows, support in prospect research for potential new organizational funders
Support entry and maintenance of prospect data in our CRM system
Other responsibilities related to gift, grant and proposal management may be assigned within the 20 hour/week time period.
Key Requirements
Commitment and/or passion for environmental sustainability and environmental justice is strongly preferred;
Keen eye for detail, as this is a role that requires careful transcription of information into our systems.
Comfort with CRM systems, spreadsheets (Microsoft excel and google sheets), and database entry and management. Previous experience with CRM (e.g. Salesforce, Salsa, EveryAction) will be highly valuable, but training will be provided.
Proven ability to prioritize even during periods of peak activity and meet deadlines in a timely manner.
Ability to work with and provide excellent customer service internally.
Self-motivation, innovation, resourcefulness, and a collaborative team player.
Willingness to learn new tasks quickly and take on variety of administrative assignments as time allows.
Required Qualifications and Experiences
High school diploma and/or equivalent experience.
Demonstrated experience in data entry and/or database management.
Experience in non-profit gift administration and/or administrative financial management highly valuable.
Experience in conducting research a plus.
Demonstrated passion for Environmental Justice impact for underserved communities.
Experience in project management a plus.
Proficiency in Microsoft Office required.
Valid driver’s license and clean driving record.
Salary and Benefits: $20.20-$23.08/hour ($21K-$24K annualized) depending on level of experience. Plus flexible paid and sick leave plan for part-time employees, a generous 403b retirement plan with employer match, and technology stipend reimbursements.
Interested applicants should email a cover letter and a résumé formally expressing interest to askhr@anacostiaws.org .
AWS encourages and embraces diversity. We seek qualified applicants that reflect the rich diversity of the communities we serve.
Job Summary
This position provides complex administrative support for the Human Resources office. Responsibilities include general front desk duties, accounts payable duties, filing, purchase card transactions, employment verifications, print shop orders, email maintenance, recruitment advertising, processing new hires (I-9’s), document scanning/indexing into OnBase, DocuSign routing, ordering supplies, generating reports, website updates, timekeeping duties, answering phones, special event signups, and responding to public records requests, among other duties as assigned. Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. Clark County welcomes people of color, and members of the LGBTQ+ communities to enhance its work force and to better reflect the diversity of the community. This position is non-represented. This is an open until filled recruitment. A first review of applications will take place after June 28th.
Qualifications
Education and Experience:
Three (3) to five (5) years of responsible and advanced administrative support experience emphasizing multi- tasking and excellent technical experience. Experience in tracking and responding to public records requests is preferred. All combinations of education, experience, and training that demonstrate the ability to perform the work will be considered, including the full range of office and support functions.
The ideal candidate will have the following strengths:
· Experience working in a Human Resources environment is highly desirable.
· Any higher education credits or a degree in business admin., human resources, or public admin. is desired.
· Ability to use advanced functions in Excel and Word.
· Ability to manage multiple projects with changing priorities and deadlines.
· Ability to work effectively with the public and staff of federal, state and local agencies.
· Ability to work cooperatively in a high-pressure team environment.
· Experience handling confidential information.
· Experience in tracking and responding to public records requests.
· Excellent interpersonal communication skills.
· Problem solving skills and ability to research data.
· Demonstrated effective customer service experience.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
SELECTION PROCESS
Application Review – Incomplete applications will not pass the review; attaching a resume or referring to a resume does not substitute for a completed application. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Employment References may be conducted for the final candidates.
Examples of Duties
Duties may include but are not limited to the following:
• Provides direct customer service in the more complex service areas; assists lower-level Office Assistants in researching and responding to difficult and detailed requests and situations from internal and external customers.
• Coordinates and completes a set of complex processes to support the work of internal customers; develops or recommends new processes, systems, and work procedures.
• Researches, recommends, and implements technical and/or administrative revisions to office systems, procedures, and policies; interprets laws, regulations, policies and department procedures to the public and other staff.
• Assists with administrative tasks related to personnel, budgeting, and facilities.
• Trains staff in the use of computer macros, templates, software, and data entry procedures, hardware and well as County department/division rules and regulations.
• Acts as project coordinator on major administrative projects.
• Implements new procedures and systems and trains staff.
• May provide lead direction to other administrative support staff; trains, assigns and assesses the work of assigned employees.
• May assume charge of support functions and staff in the absence of a lead worker or manager.
• Develops and maintains databases for tracking departmental/program information; creates and produces complex reports from databases as required and necessary.
• Researches, interprets, prepares, and maintains a variety of information and documents requiring knowledge of specific program requirements and terminology; creates written correspondence to customers regarding findings.
• Works with other departments, agencies or external contacts to research or coordinate work assignments.
• Compiles data, prepares documents and monitors expenditures to assist in the budget process. Research and track information throughout the year.
• Composes complex detailed documents including letters, memos, minutes and other material from draft, dictation or general instructions.
• Proofreads and edits documents, presentation materials, brochures and other materials for grammar, clarity, punctuation, and spelling; examines documents for completeness and accuracy.
• Gathers and compiles information and prepares reports and analyses in response to problems or as assigned.
• Uses spreadsheets to track, analyze and report quantitative information.
• Processes forms, applications, service requests and payments.
• Coordinates and organizes meetings, activities and functions; schedules rooms, assures notification of participants, arranges for necessary equipment and supplies.
• Performs related duties as required.
Salary Grade
M3.6
Salary Range
$23.66 - $30.76- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Jun 20, 2024
Full time
Job Summary
This position provides complex administrative support for the Human Resources office. Responsibilities include general front desk duties, accounts payable duties, filing, purchase card transactions, employment verifications, print shop orders, email maintenance, recruitment advertising, processing new hires (I-9’s), document scanning/indexing into OnBase, DocuSign routing, ordering supplies, generating reports, website updates, timekeeping duties, answering phones, special event signups, and responding to public records requests, among other duties as assigned. Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. Clark County welcomes people of color, and members of the LGBTQ+ communities to enhance its work force and to better reflect the diversity of the community. This position is non-represented. This is an open until filled recruitment. A first review of applications will take place after June 28th.
Qualifications
Education and Experience:
Three (3) to five (5) years of responsible and advanced administrative support experience emphasizing multi- tasking and excellent technical experience. Experience in tracking and responding to public records requests is preferred. All combinations of education, experience, and training that demonstrate the ability to perform the work will be considered, including the full range of office and support functions.
The ideal candidate will have the following strengths:
· Experience working in a Human Resources environment is highly desirable.
· Any higher education credits or a degree in business admin., human resources, or public admin. is desired.
· Ability to use advanced functions in Excel and Word.
· Ability to manage multiple projects with changing priorities and deadlines.
· Ability to work effectively with the public and staff of federal, state and local agencies.
· Ability to work cooperatively in a high-pressure team environment.
· Experience handling confidential information.
· Experience in tracking and responding to public records requests.
· Excellent interpersonal communication skills.
· Problem solving skills and ability to research data.
· Demonstrated effective customer service experience.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
SELECTION PROCESS
Application Review – Incomplete applications will not pass the review; attaching a resume or referring to a resume does not substitute for a completed application. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Employment References may be conducted for the final candidates.
Examples of Duties
Duties may include but are not limited to the following:
• Provides direct customer service in the more complex service areas; assists lower-level Office Assistants in researching and responding to difficult and detailed requests and situations from internal and external customers.
• Coordinates and completes a set of complex processes to support the work of internal customers; develops or recommends new processes, systems, and work procedures.
• Researches, recommends, and implements technical and/or administrative revisions to office systems, procedures, and policies; interprets laws, regulations, policies and department procedures to the public and other staff.
• Assists with administrative tasks related to personnel, budgeting, and facilities.
• Trains staff in the use of computer macros, templates, software, and data entry procedures, hardware and well as County department/division rules and regulations.
• Acts as project coordinator on major administrative projects.
• Implements new procedures and systems and trains staff.
• May provide lead direction to other administrative support staff; trains, assigns and assesses the work of assigned employees.
• May assume charge of support functions and staff in the absence of a lead worker or manager.
• Develops and maintains databases for tracking departmental/program information; creates and produces complex reports from databases as required and necessary.
• Researches, interprets, prepares, and maintains a variety of information and documents requiring knowledge of specific program requirements and terminology; creates written correspondence to customers regarding findings.
• Works with other departments, agencies or external contacts to research or coordinate work assignments.
• Compiles data, prepares documents and monitors expenditures to assist in the budget process. Research and track information throughout the year.
• Composes complex detailed documents including letters, memos, minutes and other material from draft, dictation or general instructions.
• Proofreads and edits documents, presentation materials, brochures and other materials for grammar, clarity, punctuation, and spelling; examines documents for completeness and accuracy.
• Gathers and compiles information and prepares reports and analyses in response to problems or as assigned.
• Uses spreadsheets to track, analyze and report quantitative information.
• Processes forms, applications, service requests and payments.
• Coordinates and organizes meetings, activities and functions; schedules rooms, assures notification of participants, arranges for necessary equipment and supplies.
• Performs related duties as required.
Salary Grade
M3.6
Salary Range
$23.66 - $30.76- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Summary/Objective
The Avian Ecology Program at Archbold Biological Station is seeking an entry level biologist, reporting to Dr. Sahas Barve, Program Director, Avian Ecology. Candidate will aid in long-term demography research on the federally threatened Florida Scrub-Jay ( Aphelocoma coerulescens , FLSJ). The ideal candidate will have at least two seasons of field work experience and the ability to work independently and have an interest in birds, ecology and evolution, natural history, and active research. Candidates will also be encouraged to conduct independent research during their tenure.
Essential Duties and Responsibilities
July – February – responsible for independently planning, organizing, conducting and reporting FLSJ surveys and banding at sites managed by the Florida Fish and Wildlife Conservation Commission (FWC) Highlands County.
February – September time will be split between collaborating with other lab members to continue the program’s long-term demography study of FLSJs at Archbold and establishing a similar demography monitoring program at one FWC site.
Field work will include but is not limited to finding and monitoring nests, mapping territories, trapping and banding birds to include nestlings, juveniles and adults, resighting banded birds and conducting annual acorn surveys.
Will coordinate with program staff to ensure all field work is complete
Will conduct monthly censuses of color-banded birds, habituating birds for subsequent trapping, collecting and storing blood samples from adult and nestlings.
Will be responsible for data entry and database management, surveying and mapping FLSJ populations at FWC sites outside of Archbold and writing survey and banding reports.
Will assist will all active program projects
Supervisory Responsibility
Will aid with recruitment and occasional supervision of volunteers and interns.
Position Type/Expected Hours of Work/Benefits
This is a full-time position - 40 hours per week – requiring lab and field work
Base pay starting at $18.00 per hour – pay is commensurate with the experience
Medical, Dental, Vision, Disability, Life Insurance, Paid Time-off, Sick Leave and Paid Holidays
Travel/Housing
Station vehicles will be provided for all research activities.
Housing not provided
Work Environment
Will regularly navigate and work alone in the field with a map. Must be able to use compass and GPS when available. GPS is not always available, and the ability to read paper maps is required.
Will require experience safely operating an ATV and 4x4 truck in all terrains including muddy holes, wetlands and loose/soft sand.
Tolerance for biting insects, early mornings, and extreme heat/humidity and rain.
Will work some weekends during FLSJ breeding season.
Physical Demands
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; lift, push and pull items up to 50 pounds; climb stairs; stoop, bend, kneel, crouch or crawl; talk or hear. Will travel uneven surfaces for long periods of time by foot, ATV or truck. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Education and Experience
Bachelor’s degree or equivalent level of scientific experience
Valid driver’s license required
Experience finding nests using behavior, particularly the nests of open cup nesters are a plus
Experience watching, recording, and interpreting bird behavior, managing projects, conducting wildlife surveys and vegetation sampling are all a plus
Mentoring interns and communicating to the public are also key qualities
Competencies and Additional Eligibility Qualifications
An understanding of and commitment to the Archbold mission
Candidate expected for a minimum tenure of 3 years
Acknowledgment
This information is not designed to be a complete inventory of the job duties, responsibilities, and qualifications. Rather, it’s designed to give the general nature and level of work to be performed by an employee assigned to this job title. Duties, responsibilities and activities may change at any time with or without notice. Questions about this role may be directed to Tori Bakley ( tbakley@archbold-station.org )
To apply, please fill out this google form https://forms.gle/WrU9oSZyZg6PKb1v8 by June 23rd, 2024.
You will be asked a few questions before you are prompted to upload the following in a single pdf titled with your name:
Cover letter outlining experience relevant to the job responsibilities listed and describing how this position aligns with your personal goals.
A CV
The names and contact information of three references
Jun 03, 2024
Full time
Summary/Objective
The Avian Ecology Program at Archbold Biological Station is seeking an entry level biologist, reporting to Dr. Sahas Barve, Program Director, Avian Ecology. Candidate will aid in long-term demography research on the federally threatened Florida Scrub-Jay ( Aphelocoma coerulescens , FLSJ). The ideal candidate will have at least two seasons of field work experience and the ability to work independently and have an interest in birds, ecology and evolution, natural history, and active research. Candidates will also be encouraged to conduct independent research during their tenure.
Essential Duties and Responsibilities
July – February – responsible for independently planning, organizing, conducting and reporting FLSJ surveys and banding at sites managed by the Florida Fish and Wildlife Conservation Commission (FWC) Highlands County.
February – September time will be split between collaborating with other lab members to continue the program’s long-term demography study of FLSJs at Archbold and establishing a similar demography monitoring program at one FWC site.
Field work will include but is not limited to finding and monitoring nests, mapping territories, trapping and banding birds to include nestlings, juveniles and adults, resighting banded birds and conducting annual acorn surveys.
Will coordinate with program staff to ensure all field work is complete
Will conduct monthly censuses of color-banded birds, habituating birds for subsequent trapping, collecting and storing blood samples from adult and nestlings.
Will be responsible for data entry and database management, surveying and mapping FLSJ populations at FWC sites outside of Archbold and writing survey and banding reports.
Will assist will all active program projects
Supervisory Responsibility
Will aid with recruitment and occasional supervision of volunteers and interns.
Position Type/Expected Hours of Work/Benefits
This is a full-time position - 40 hours per week – requiring lab and field work
Base pay starting at $18.00 per hour – pay is commensurate with the experience
Medical, Dental, Vision, Disability, Life Insurance, Paid Time-off, Sick Leave and Paid Holidays
Travel/Housing
Station vehicles will be provided for all research activities.
Housing not provided
Work Environment
Will regularly navigate and work alone in the field with a map. Must be able to use compass and GPS when available. GPS is not always available, and the ability to read paper maps is required.
Will require experience safely operating an ATV and 4x4 truck in all terrains including muddy holes, wetlands and loose/soft sand.
Tolerance for biting insects, early mornings, and extreme heat/humidity and rain.
Will work some weekends during FLSJ breeding season.
Physical Demands
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; lift, push and pull items up to 50 pounds; climb stairs; stoop, bend, kneel, crouch or crawl; talk or hear. Will travel uneven surfaces for long periods of time by foot, ATV or truck. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Education and Experience
Bachelor’s degree or equivalent level of scientific experience
Valid driver’s license required
Experience finding nests using behavior, particularly the nests of open cup nesters are a plus
Experience watching, recording, and interpreting bird behavior, managing projects, conducting wildlife surveys and vegetation sampling are all a plus
Mentoring interns and communicating to the public are also key qualities
Competencies and Additional Eligibility Qualifications
An understanding of and commitment to the Archbold mission
Candidate expected for a minimum tenure of 3 years
Acknowledgment
This information is not designed to be a complete inventory of the job duties, responsibilities, and qualifications. Rather, it’s designed to give the general nature and level of work to be performed by an employee assigned to this job title. Duties, responsibilities and activities may change at any time with or without notice. Questions about this role may be directed to Tori Bakley ( tbakley@archbold-station.org )
To apply, please fill out this google form https://forms.gle/WrU9oSZyZg6PKb1v8 by June 23rd, 2024.
You will be asked a few questions before you are prompted to upload the following in a single pdf titled with your name:
Cover letter outlining experience relevant to the job responsibilities listed and describing how this position aligns with your personal goals.
A CV
The names and contact information of three references
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
As Development Coordinator at THL, you will play a pivotal role in creating a positive giving experience for all THL donors and retaining their support for our mission—to end the abuse of animals raised for food.
You will regularly contribute to various donor relations initiatives through effective administrative and project management support, and you’ll step into the role of “donor concierge” from time to time, interacting directly with donors to answer their questions and provide support. You are a great candidate for this role if you are a highly organized thinker with excellent attention to detail, confidence in working with large volumes of data, and enthusiasm for delivering exceptional donor care. This position reports directly to the Associate Director of Donor Care.
This is a full-time, remote position. This position provides the opportunity for optional domestic travel for team retreats, equivalent to approximately 2 week-long trips per year.
We will be holding a webinar on Wednesdsay, May 29th at 5:00pm PT/6:00pm MT/7:00pm CT/8:00pm ET for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Cara Schwalbach, Senior Events and Engagement Lead and Caroline Mills, Associate Vice President of Donor Relations. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available on our website by May 30th.
This position will close on Monday, June 3rd, 2024 at 3:00pm PDT/4:00pm MDT/5:00pm CDT/6:00pm EDT. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline. Please submit applications and all supporting documents in English.
CORE RESPONSIBILITIES
Database Management & Gift Acknowledgements
Maintain detailed, accurate, and legally compliant donor records in EveryAction (THL’s donor database), including up-to-date contact details, recognition preferences, and communication preferences
Manage customized gift acknowledgements, including those for Donor Advised Funds, gifts of stock, restricted gifts, and others
Support the Senior Development Operations Specialist in managing bulk data imports
Support data entry and acknowledgements for employee giving, matching gifts, and third-party online donations
Manage select email automations related to stewardship in EveryAction
As needed, support the Senior Development Operations Specialist in entering gifts into EveryAction, depositing donations via remote scanning, and coordinating with THL’s Finance team and other Development staff to ensure proper tracking and acknowledgement
Administrative Support
Provide the Donor Relations team with detailed donor and contribution reports to support various fundraising and engagement initiatives
Build distribution lists and manage team-wide list reviews for both digital and mailed engagement touchpoints
Support the Donor Relations team in tracking due dates and deliverables for grant agreements and fundraising contracts
Manage the annual application for participation in the Combined Federal Campaign and organize all staff members involved in this process to ensure its timely completion
Donor Relations Support
Conduct research on donors to identify prospects for recommended assignment to a mid-level or major gift portfolio or for legacy gift prospecting
Serve as a "concierge" for donors, when needed, providing high-quality donor care and answering questions via phone and/or email
Stay current on The Humane League’s programs and theory of change to effectively articulate our mission and represent our work to supporters
REQUIRED SKILLS
Data Management: Demonstrated knowledge of and experience with relational databases (such as EveryAction).
Technical Proficiency: Confidence in using software tools and systems (such as Google Workspace and Asana) for collaborative project management and data tracking. Ability to learn new platforms quickly and independently.
Spreadsheet Savvy: Previous experience with Google Sheets and/or Excel. Ability to create and manage highly detailed spreadsheets and lead organized, collaborative work within these documents.
Attention to Detail: Hyper-awareness of the little things. Highly attentive to inconsistency or inaccuracy, and takes initiative to look into and seek resolution of these issues.
Reliability: Ability to safeguard confidential information and perform with a high level of discretion, professionalism, and integrity.
Project Management: Demonstrated ability to balance multiple simultaneous projects, tasks, and deadlines. Uses planning and organization skills to structure and execute complex projects.
Communication: Ability to write and speak clearly and effectively, and to interact with all staff, donors, volunteers, and the public in a positive, professional, and friendly manner.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Phone Interview (via phone call)
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
Each stage is expected to last a week on average. For full details of our recruitment process please review this document .
Compensation and Benefits
The compensation range for this role is $55,780 - $68,175 USD. At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
May 20, 2024
Full time
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
As Development Coordinator at THL, you will play a pivotal role in creating a positive giving experience for all THL donors and retaining their support for our mission—to end the abuse of animals raised for food.
You will regularly contribute to various donor relations initiatives through effective administrative and project management support, and you’ll step into the role of “donor concierge” from time to time, interacting directly with donors to answer their questions and provide support. You are a great candidate for this role if you are a highly organized thinker with excellent attention to detail, confidence in working with large volumes of data, and enthusiasm for delivering exceptional donor care. This position reports directly to the Associate Director of Donor Care.
This is a full-time, remote position. This position provides the opportunity for optional domestic travel for team retreats, equivalent to approximately 2 week-long trips per year.
We will be holding a webinar on Wednesdsay, May 29th at 5:00pm PT/6:00pm MT/7:00pm CT/8:00pm ET for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Cara Schwalbach, Senior Events and Engagement Lead and Caroline Mills, Associate Vice President of Donor Relations. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available on our website by May 30th.
This position will close on Monday, June 3rd, 2024 at 3:00pm PDT/4:00pm MDT/5:00pm CDT/6:00pm EDT. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline. Please submit applications and all supporting documents in English.
CORE RESPONSIBILITIES
Database Management & Gift Acknowledgements
Maintain detailed, accurate, and legally compliant donor records in EveryAction (THL’s donor database), including up-to-date contact details, recognition preferences, and communication preferences
Manage customized gift acknowledgements, including those for Donor Advised Funds, gifts of stock, restricted gifts, and others
Support the Senior Development Operations Specialist in managing bulk data imports
Support data entry and acknowledgements for employee giving, matching gifts, and third-party online donations
Manage select email automations related to stewardship in EveryAction
As needed, support the Senior Development Operations Specialist in entering gifts into EveryAction, depositing donations via remote scanning, and coordinating with THL’s Finance team and other Development staff to ensure proper tracking and acknowledgement
Administrative Support
Provide the Donor Relations team with detailed donor and contribution reports to support various fundraising and engagement initiatives
Build distribution lists and manage team-wide list reviews for both digital and mailed engagement touchpoints
Support the Donor Relations team in tracking due dates and deliverables for grant agreements and fundraising contracts
Manage the annual application for participation in the Combined Federal Campaign and organize all staff members involved in this process to ensure its timely completion
Donor Relations Support
Conduct research on donors to identify prospects for recommended assignment to a mid-level or major gift portfolio or for legacy gift prospecting
Serve as a "concierge" for donors, when needed, providing high-quality donor care and answering questions via phone and/or email
Stay current on The Humane League’s programs and theory of change to effectively articulate our mission and represent our work to supporters
REQUIRED SKILLS
Data Management: Demonstrated knowledge of and experience with relational databases (such as EveryAction).
Technical Proficiency: Confidence in using software tools and systems (such as Google Workspace and Asana) for collaborative project management and data tracking. Ability to learn new platforms quickly and independently.
Spreadsheet Savvy: Previous experience with Google Sheets and/or Excel. Ability to create and manage highly detailed spreadsheets and lead organized, collaborative work within these documents.
Attention to Detail: Hyper-awareness of the little things. Highly attentive to inconsistency or inaccuracy, and takes initiative to look into and seek resolution of these issues.
Reliability: Ability to safeguard confidential information and perform with a high level of discretion, professionalism, and integrity.
Project Management: Demonstrated ability to balance multiple simultaneous projects, tasks, and deadlines. Uses planning and organization skills to structure and execute complex projects.
Communication: Ability to write and speak clearly and effectively, and to interact with all staff, donors, volunteers, and the public in a positive, professional, and friendly manner.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Phone Interview (via phone call)
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
Each stage is expected to last a week on average. For full details of our recruitment process please review this document .
Compensation and Benefits
The compensation range for this role is $55,780 - $68,175 USD. At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
Harry Ransom Center, University of Texas at Austin
Harry Ransom Center, 300 W. 21st Street, Austin, TX 78712
General Notes About the Harry Ransom Center: The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.
The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.
The Ransom Center welcomes and respects all individuals and communities by valuing and maintaining awareness of broad perspectives and experiences. To learn more about our institutional mission and values, visit: https://www.hrc.utexas.edu/about/#mission-values .
Purpose To serve as front desk staff at the Harry Ransom Center, which includes welcoming visitors, accepting donations, selling merchandise in the Ransom Center shop, and providing exceptional customer service to Harry Ransom Center visitors while enforcing museum policies and procedures. This role provides administrative support for the Ransom Center shop and volunteer events.
Responsibilities
Welcome visitors and tour groups; provide collection and exhibition assistance to visitors of the Ransom Center galleries. Work collaboratively with visitor services volunteers.
Process donations and merchandise sales as part of the Visitor Services team, using a credit card machine and cash handling. Establish and record sales and receipts, using a point-of-sale program. Restock merchandise in the gift shop. Prepare shop financial reports.
Update volunteer website with exhibition research and policies.
Collect email addresses, visitor numbers, and conduct visitor experience surveys with visitors to the Center.
Assist with scheduling and training for Visitor Services volunteers. Assist in scheduling and confirming group and school tours. Provide recommendations and research on Visitor Services desk role and activities.
Other related functions as assigned.
Required Qualifications
2 years of experience in customer service or front desk coordination.
Proficiency in Microsoft Word, Excel, and PowerPoint
Experience keeping organized records.
Strong organization, time management, and written, verbal, and interpersonal communication skills.
Ability to develop collaborative partnerships with campus and community members.
Ability to interact positively and communicate clearly with supervisor, co-workers, and all constituents including faculty, staff, volunteers, and students.
Availability on weekends.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
3 or more years of experience in customer service or front desk coordination.
UT administrative experience; knowledge of university policies and procedures.
Excellent communication skills and ability to manage front desk duties.
Expert level attention to detail, including documentation of standards for future work.
Demonstrated ability to manage multiple concurrent projects and time.
Familiarity with library or museum visitor services field knowledge.
Salary Range $40,000
Working Conditions Standard office conditions.
Work Shift 40 hours per week. Must be available to work weekends and some evenings.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
For further information and to apply for the position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Visitor-Services-Assistant-I--Harry-Ransom-Center_R_00033217
May 16, 2024
Full time
General Notes About the Harry Ransom Center: The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.
The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.
The Ransom Center welcomes and respects all individuals and communities by valuing and maintaining awareness of broad perspectives and experiences. To learn more about our institutional mission and values, visit: https://www.hrc.utexas.edu/about/#mission-values .
Purpose To serve as front desk staff at the Harry Ransom Center, which includes welcoming visitors, accepting donations, selling merchandise in the Ransom Center shop, and providing exceptional customer service to Harry Ransom Center visitors while enforcing museum policies and procedures. This role provides administrative support for the Ransom Center shop and volunteer events.
Responsibilities
Welcome visitors and tour groups; provide collection and exhibition assistance to visitors of the Ransom Center galleries. Work collaboratively with visitor services volunteers.
Process donations and merchandise sales as part of the Visitor Services team, using a credit card machine and cash handling. Establish and record sales and receipts, using a point-of-sale program. Restock merchandise in the gift shop. Prepare shop financial reports.
Update volunteer website with exhibition research and policies.
Collect email addresses, visitor numbers, and conduct visitor experience surveys with visitors to the Center.
Assist with scheduling and training for Visitor Services volunteers. Assist in scheduling and confirming group and school tours. Provide recommendations and research on Visitor Services desk role and activities.
Other related functions as assigned.
Required Qualifications
2 years of experience in customer service or front desk coordination.
Proficiency in Microsoft Word, Excel, and PowerPoint
Experience keeping organized records.
Strong organization, time management, and written, verbal, and interpersonal communication skills.
Ability to develop collaborative partnerships with campus and community members.
Ability to interact positively and communicate clearly with supervisor, co-workers, and all constituents including faculty, staff, volunteers, and students.
Availability on weekends.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
3 or more years of experience in customer service or front desk coordination.
UT administrative experience; knowledge of university policies and procedures.
Excellent communication skills and ability to manage front desk duties.
Expert level attention to detail, including documentation of standards for future work.
Demonstrated ability to manage multiple concurrent projects and time.
Familiarity with library or museum visitor services field knowledge.
Salary Range $40,000
Working Conditions Standard office conditions.
Work Shift 40 hours per week. Must be available to work weekends and some evenings.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
For further information and to apply for the position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Visitor-Services-Assistant-I--Harry-Ransom-Center_R_00033217
The Finance Associate, working closely with the Director of Finance, supports many aspects of Resolution Project’s financial activities, including maintaining accurate financial records of accounts payables and receivables, assisting with reporting, and upholding Resolution Project’s financial systems and processes. The Finance Associate is an extremely detail-oriented person, is adaptable, has great time management skills, and is able to communicate the systems and processes to staff with less familiarity with organizational financial matters. The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends, with appropriate compensation, and be willing to occasionally travel.
Key Responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support the smooth processing of finance functions as follows:
Assist the Director of Finance with month-end and year-end close by ensuring timely and accurate financial data entry, reconciliation, and review.
Assist with implementing and maintaining accounting policies, procedures, and internal controls, and the accurate allocation of expenses to proper accounts and functional categories.
Payables: Process invoices for payment and approval via expense management system; maintain vendor information, w9s, tax exemptions, 1099s.
Receivables: Support revenue entry and reconciliation with the Development team to ensure the accuracy of Quickbooks information.
Support grant reporting by assisting with grant or project budgets and reports.
Support in the annual budget development process.
Support preparation for annual audit, IRS form 990, and other required filings.
Support maintenance of state and other annual filings.
Ensure proper approval and documentation of expenditures; maintain a digital filing system of records to keep information easily accessible.
Other related duties, as requested.
Qualifications
2+ years of nonprofit experience in finance functions, including accounts payable and reconciliations.
Extremely organized with meticulous attention to detail and follow through.
Ability to both work well independently and ask questions to seek support and points of escalation when needed.
High level of professional written and verbal communication with good interpersonal skills.
Ability to handle sensitive information about financials, donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
Experience using Quickbooks or similar accounting software.
Proficient in Microsoft Office (especially Excel) and Google Application Suites (especially Sheets) with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/).
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience with donor database software (we use Salesforce) preferred. Training on our system is available
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
May 10, 2024
Full time
The Finance Associate, working closely with the Director of Finance, supports many aspects of Resolution Project’s financial activities, including maintaining accurate financial records of accounts payables and receivables, assisting with reporting, and upholding Resolution Project’s financial systems and processes. The Finance Associate is an extremely detail-oriented person, is adaptable, has great time management skills, and is able to communicate the systems and processes to staff with less familiarity with organizational financial matters. The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends, with appropriate compensation, and be willing to occasionally travel.
Key Responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support the smooth processing of finance functions as follows:
Assist the Director of Finance with month-end and year-end close by ensuring timely and accurate financial data entry, reconciliation, and review.
Assist with implementing and maintaining accounting policies, procedures, and internal controls, and the accurate allocation of expenses to proper accounts and functional categories.
Payables: Process invoices for payment and approval via expense management system; maintain vendor information, w9s, tax exemptions, 1099s.
Receivables: Support revenue entry and reconciliation with the Development team to ensure the accuracy of Quickbooks information.
Support grant reporting by assisting with grant or project budgets and reports.
Support in the annual budget development process.
Support preparation for annual audit, IRS form 990, and other required filings.
Support maintenance of state and other annual filings.
Ensure proper approval and documentation of expenditures; maintain a digital filing system of records to keep information easily accessible.
Other related duties, as requested.
Qualifications
2+ years of nonprofit experience in finance functions, including accounts payable and reconciliations.
Extremely organized with meticulous attention to detail and follow through.
Ability to both work well independently and ask questions to seek support and points of escalation when needed.
High level of professional written and verbal communication with good interpersonal skills.
Ability to handle sensitive information about financials, donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
Experience using Quickbooks or similar accounting software.
Proficient in Microsoft Office (especially Excel) and Google Application Suites (especially Sheets) with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/).
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience with donor database software (we use Salesforce) preferred. Training on our system is available
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.