Career Opportunity
Development Administrative Assistant (part-time, non-exempt) The Anacostia Watershed Society is seeking a part-time Development Administrative Assistant to support our Development team. This person will be essential to ensuring the completion of critical development administration, including gift and grant data entry, donor acknowledgements, and donor database management.
The Anacostia Watershed Society receives funding from a variety of donors, and accurate data management of grant agreements, donations, and donation records is a critical part of our donor management strategy. Timely and accurate acknowledgement of donor gifts are essential to maintaining healthy donor relationships, and to growing our funding. Accurate record keeping is equally critical for the organization’s operational and financial management, including our ability to pass our financial audits and maintain our top charity ratings.
This non-exempt position will work 20 hours a week and report to the Director of Development and Communications. Day-to-day roles will vary across weeks depending on workload and priorities. This is a part- time position, with potential in future years to evolve into a full-time position pending budget availability.
About the Anacostia Watershed Society
This position is a great opportunity to help further develop and grow one of the most effective grassroots, community-based non-profit organizations in the Washington, D.C. metro area. Since our founding in 1989, the Anacostia Watershed Society has worked to protect and restore the Anacostia River and its watershed for all who live here and for future generations. Over the past 35 years, AWS has grown from a small group of concerned individuals into an award-winning, $3 million+ non-profit with a staff of 20 that is deeply involved in a cause that affects many different Washington, D.C. area communities within the 176 square-mile watershed.
This is an especially exciting time to join the Anacostia Watershed Society’s team of professionals as we embark on a new and ambitious strategic plan and prepare for the opening of our state-of-the-art environmental education center at Washington, D.C.’s 11th Street Bridge Park in 2026. The Anacostia Watershed Center will be an enriching resource for the diverse communities who live along both sides of the Anacostia River and will house our award-winning education programs for youth and adults of all ages in the District of Columbia, and Prince George’s and Montgomery counties in Maryland.
The Anacostia Watershed Society’s mission is to conserve and restore the Anacostia Watershed for all who live here and for future generations. Pursuing this broad mission, the Society takes on issues of natural resources conservation and management, environmental protection, sustainability, community health and welfare, and environmental justice. We collaborate with diverse stakeholders to advocate at all levels of government for policies that promote greater watershed protection and restoration investments. Our field programs work to restore habitat and wildlife, and to connect local communities to the watershed through volunteer activities, boat tours, and canoe and kayak adventures. Our education programs work with schools, students, and adults throughout Washington, D.C. and Montgomery and Prince George’s counties, engaging them in the classroom and on the river and its banks, providing hands-on experiences that contribute to current restoration projects and prepare the next generation of environmental stewards. In addition, the Anacostia Watershed Society serves as the voice for the river, educating, alerting, cajoling, and, when necessary, challenging government officials, business interests, thought leaders, and the public to go to greater lengths to protect the ecological health of the watershed, improve water quality, and mitigate the negative effects of habitat loss, pollution stormwater, and climate change.
Key Accountabilities
Gift administration:
Logging all donations received in our organizational ledger
Entering donor information into our Constituent Relationship Management (CRM) system
Preparing and sending donor acknowledgement letters
Preparing and reconciling donation and grant invoices
Managing gift documentation
Grant administration:
Entering all grant information into our CRM system
Collating grant financial information from different sources into shared spreadsheets for easy reporting and tracking
Managing grant files
Preparing and reconciling invoices for grant payments
Prospect and pipeline tracking:
As time allows, support in prospect research for potential new organizational funders
Support entry and maintenance of prospect data in our CRM system
Other responsibilities related to gift, grant and proposal management may be assigned within the 20 hour/week time period.
Key Requirements
Commitment and/or passion for environmental sustainability and environmental justice is strongly preferred;
Keen eye for detail, as this is a role that requires careful transcription of information into our systems.
Comfort with CRM systems, spreadsheets (Microsoft excel and google sheets), and database entry and management. Previous experience with CRM (e.g. Salesforce, Salsa, EveryAction) will be highly valuable, but training will be provided.
Proven ability to prioritize even during periods of peak activity and meet deadlines in a timely manner.
Ability to work with and provide excellent customer service internally.
Self-motivation, innovation, resourcefulness, and a collaborative team player.
Willingness to learn new tasks quickly and take on variety of administrative assignments as time allows.
Required Qualifications and Experiences
High school diploma and/or equivalent experience.
Demonstrated experience in data entry and/or database management.
Experience in non-profit gift administration and/or administrative financial management highly valuable.
Experience in conducting research a plus.
Demonstrated passion for Environmental Justice impact for underserved communities.
Experience in project management a plus.
Proficiency in Microsoft Office required.
Valid driver’s license and clean driving record.
Salary and Benefits: $20.20-$23.08/hour ($21K-$24K annualized) depending on level of experience. Plus flexible paid and sick leave plan for part-time employees, a generous 403b retirement plan with employer match, and technology stipend reimbursements.
Interested applicants should email a cover letter and a résumé formally expressing interest to askhr@anacostiaws.org .
AWS encourages and embraces diversity. We seek qualified applicants that reflect the rich diversity of the communities we serve.
Jul 01, 2024
Part time
Career Opportunity
Development Administrative Assistant (part-time, non-exempt) The Anacostia Watershed Society is seeking a part-time Development Administrative Assistant to support our Development team. This person will be essential to ensuring the completion of critical development administration, including gift and grant data entry, donor acknowledgements, and donor database management.
The Anacostia Watershed Society receives funding from a variety of donors, and accurate data management of grant agreements, donations, and donation records is a critical part of our donor management strategy. Timely and accurate acknowledgement of donor gifts are essential to maintaining healthy donor relationships, and to growing our funding. Accurate record keeping is equally critical for the organization’s operational and financial management, including our ability to pass our financial audits and maintain our top charity ratings.
This non-exempt position will work 20 hours a week and report to the Director of Development and Communications. Day-to-day roles will vary across weeks depending on workload and priorities. This is a part- time position, with potential in future years to evolve into a full-time position pending budget availability.
About the Anacostia Watershed Society
This position is a great opportunity to help further develop and grow one of the most effective grassroots, community-based non-profit organizations in the Washington, D.C. metro area. Since our founding in 1989, the Anacostia Watershed Society has worked to protect and restore the Anacostia River and its watershed for all who live here and for future generations. Over the past 35 years, AWS has grown from a small group of concerned individuals into an award-winning, $3 million+ non-profit with a staff of 20 that is deeply involved in a cause that affects many different Washington, D.C. area communities within the 176 square-mile watershed.
This is an especially exciting time to join the Anacostia Watershed Society’s team of professionals as we embark on a new and ambitious strategic plan and prepare for the opening of our state-of-the-art environmental education center at Washington, D.C.’s 11th Street Bridge Park in 2026. The Anacostia Watershed Center will be an enriching resource for the diverse communities who live along both sides of the Anacostia River and will house our award-winning education programs for youth and adults of all ages in the District of Columbia, and Prince George’s and Montgomery counties in Maryland.
The Anacostia Watershed Society’s mission is to conserve and restore the Anacostia Watershed for all who live here and for future generations. Pursuing this broad mission, the Society takes on issues of natural resources conservation and management, environmental protection, sustainability, community health and welfare, and environmental justice. We collaborate with diverse stakeholders to advocate at all levels of government for policies that promote greater watershed protection and restoration investments. Our field programs work to restore habitat and wildlife, and to connect local communities to the watershed through volunteer activities, boat tours, and canoe and kayak adventures. Our education programs work with schools, students, and adults throughout Washington, D.C. and Montgomery and Prince George’s counties, engaging them in the classroom and on the river and its banks, providing hands-on experiences that contribute to current restoration projects and prepare the next generation of environmental stewards. In addition, the Anacostia Watershed Society serves as the voice for the river, educating, alerting, cajoling, and, when necessary, challenging government officials, business interests, thought leaders, and the public to go to greater lengths to protect the ecological health of the watershed, improve water quality, and mitigate the negative effects of habitat loss, pollution stormwater, and climate change.
Key Accountabilities
Gift administration:
Logging all donations received in our organizational ledger
Entering donor information into our Constituent Relationship Management (CRM) system
Preparing and sending donor acknowledgement letters
Preparing and reconciling donation and grant invoices
Managing gift documentation
Grant administration:
Entering all grant information into our CRM system
Collating grant financial information from different sources into shared spreadsheets for easy reporting and tracking
Managing grant files
Preparing and reconciling invoices for grant payments
Prospect and pipeline tracking:
As time allows, support in prospect research for potential new organizational funders
Support entry and maintenance of prospect data in our CRM system
Other responsibilities related to gift, grant and proposal management may be assigned within the 20 hour/week time period.
Key Requirements
Commitment and/or passion for environmental sustainability and environmental justice is strongly preferred;
Keen eye for detail, as this is a role that requires careful transcription of information into our systems.
Comfort with CRM systems, spreadsheets (Microsoft excel and google sheets), and database entry and management. Previous experience with CRM (e.g. Salesforce, Salsa, EveryAction) will be highly valuable, but training will be provided.
Proven ability to prioritize even during periods of peak activity and meet deadlines in a timely manner.
Ability to work with and provide excellent customer service internally.
Self-motivation, innovation, resourcefulness, and a collaborative team player.
Willingness to learn new tasks quickly and take on variety of administrative assignments as time allows.
Required Qualifications and Experiences
High school diploma and/or equivalent experience.
Demonstrated experience in data entry and/or database management.
Experience in non-profit gift administration and/or administrative financial management highly valuable.
Experience in conducting research a plus.
Demonstrated passion for Environmental Justice impact for underserved communities.
Experience in project management a plus.
Proficiency in Microsoft Office required.
Valid driver’s license and clean driving record.
Salary and Benefits: $20.20-$23.08/hour ($21K-$24K annualized) depending on level of experience. Plus flexible paid and sick leave plan for part-time employees, a generous 403b retirement plan with employer match, and technology stipend reimbursements.
Interested applicants should email a cover letter and a résumé formally expressing interest to askhr@anacostiaws.org .
AWS encourages and embraces diversity. We seek qualified applicants that reflect the rich diversity of the communities we serve.
City of Lewisville
Lewisville, TX: 151 W Church Street
Position Summary: Provides administrative and legal secretarial support to the City Attorney and Staff. Distinguishing Characteristics: Under general supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Perform administrative and legal secretarial duties such as typing complex documents, correspondence, and opinions into final form, preparing other general correspondence, managing legal department records, and assisting with the records retention process.
Prepare legal documents and pleadings for litigation, as directed.
Assist in gathering and preparing evidence and information for trials and hearings.
Assist and may accompany attorneys during depositions, meetings, hearings and trials to marshal exhibits and schedule time for attendance of witnesses.
Draft ordinances, resolutions and contracts.
Prepare and revise forms in eminent domain cases; locates and assists with service on defendants; file pleadings; assist in preparation for hearings.
Work with attorney to assist in legal research and writing needs.
Work with attorney to assist with municipal court discovery requests, including working with departments to procure responsive documents, reviewing produced documents for completeness and relevance, and scheduling discovery pickup.
Track attorney assignments; coordinate with attorney and affected departments in order to establish deadlines for completion of assignments.
Assists with the development, preparation, and implementation of legal department budget.
Manage legal department compliance with the Public Information Act, including drafting OAG request letters for attorney review.
Perform office management functions, including but not limited to procurement of office supplies, payment of attorney dues and registration fees, submission of departmental purchase order requests, and management of the law library.
Performs all other related duties as assigned.
Position Qualifications
Education: Bachelor’s degree required. Experience: Three (3) years of responsible experience, preferably in municipal law. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: Paralegal/Legal Assistant Certification preferred. Notary Public license within six months of employment. Conditions of Employment: Must submit to and pass a pre-employment drug test. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Excellent working knowledge of legal terminology and format. Understanding of the principles, practices, and ethics of the legal profession. Skilled In: Use of personal computers including Microsoft Office, Open Office or similar word processing programs, e-mail, and the internet. Proficient skill in use of the English language, spelling, grammar, and punctuation. Skill in the operation of related office equipment such as 10 key calculator, scanner, copier, fax machine, etc.; follow instructions, safety practices and standard operating procedures in performing assigned tasks; accepting responsibility and accounting for his/her actions; perform work accurately and thoroughly; communicate tactfully and effectively with the public, City employees at all levels of the organization, and a wide variety of people. Perform responsible and complex secretarial functions and administrative tasks involving the use of independent judgment and personal initiative, work independently and complete assignments with minimal supervision. Maintain confidentiality and to maintain composure in stressful and sensitive situations; punctual and attend work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Skills: Use of personal computers including Microsoft Office, Open Office or similar word processing programs, e-mail, and the internet. Proficient skill in use of the English language, spelling, grammar, and punctuation. Skill in the operation of related office equipment such as 10 key calculator, scanner, copier, fax machine, etc. Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Monday-Thursday 7:30am-5:30pm, Friday 7:30am-11:30am.
Jun 27, 2024
Full time
Position Summary: Provides administrative and legal secretarial support to the City Attorney and Staff. Distinguishing Characteristics: Under general supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Perform administrative and legal secretarial duties such as typing complex documents, correspondence, and opinions into final form, preparing other general correspondence, managing legal department records, and assisting with the records retention process.
Prepare legal documents and pleadings for litigation, as directed.
Assist in gathering and preparing evidence and information for trials and hearings.
Assist and may accompany attorneys during depositions, meetings, hearings and trials to marshal exhibits and schedule time for attendance of witnesses.
Draft ordinances, resolutions and contracts.
Prepare and revise forms in eminent domain cases; locates and assists with service on defendants; file pleadings; assist in preparation for hearings.
Work with attorney to assist in legal research and writing needs.
Work with attorney to assist with municipal court discovery requests, including working with departments to procure responsive documents, reviewing produced documents for completeness and relevance, and scheduling discovery pickup.
Track attorney assignments; coordinate with attorney and affected departments in order to establish deadlines for completion of assignments.
Assists with the development, preparation, and implementation of legal department budget.
Manage legal department compliance with the Public Information Act, including drafting OAG request letters for attorney review.
Perform office management functions, including but not limited to procurement of office supplies, payment of attorney dues and registration fees, submission of departmental purchase order requests, and management of the law library.
Performs all other related duties as assigned.
Position Qualifications
Education: Bachelor’s degree required. Experience: Three (3) years of responsible experience, preferably in municipal law. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: Paralegal/Legal Assistant Certification preferred. Notary Public license within six months of employment. Conditions of Employment: Must submit to and pass a pre-employment drug test. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Excellent working knowledge of legal terminology and format. Understanding of the principles, practices, and ethics of the legal profession. Skilled In: Use of personal computers including Microsoft Office, Open Office or similar word processing programs, e-mail, and the internet. Proficient skill in use of the English language, spelling, grammar, and punctuation. Skill in the operation of related office equipment such as 10 key calculator, scanner, copier, fax machine, etc.; follow instructions, safety practices and standard operating procedures in performing assigned tasks; accepting responsibility and accounting for his/her actions; perform work accurately and thoroughly; communicate tactfully and effectively with the public, City employees at all levels of the organization, and a wide variety of people. Perform responsible and complex secretarial functions and administrative tasks involving the use of independent judgment and personal initiative, work independently and complete assignments with minimal supervision. Maintain confidentiality and to maintain composure in stressful and sensitive situations; punctual and attend work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Skills: Use of personal computers including Microsoft Office, Open Office or similar word processing programs, e-mail, and the internet. Proficient skill in use of the English language, spelling, grammar, and punctuation. Skill in the operation of related office equipment such as 10 key calculator, scanner, copier, fax machine, etc. Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Monday-Thursday 7:30am-5:30pm, Friday 7:30am-11:30am.
Job Summary
This position provides complex administrative support for the Human Resources office. Responsibilities include general front desk duties, accounts payable duties, filing, purchase card transactions, employment verifications, print shop orders, email maintenance, recruitment advertising, processing new hires (I-9’s), document scanning/indexing into OnBase, DocuSign routing, ordering supplies, generating reports, website updates, timekeeping duties, answering phones, special event signups, and responding to public records requests, among other duties as assigned. Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. Clark County welcomes people of color, and members of the LGBTQ+ communities to enhance its work force and to better reflect the diversity of the community. This position is non-represented. This is an open until filled recruitment. A first review of applications will take place after June 28th.
Qualifications
Education and Experience:
Three (3) to five (5) years of responsible and advanced administrative support experience emphasizing multi- tasking and excellent technical experience. Experience in tracking and responding to public records requests is preferred. All combinations of education, experience, and training that demonstrate the ability to perform the work will be considered, including the full range of office and support functions.
The ideal candidate will have the following strengths:
· Experience working in a Human Resources environment is highly desirable.
· Any higher education credits or a degree in business admin., human resources, or public admin. is desired.
· Ability to use advanced functions in Excel and Word.
· Ability to manage multiple projects with changing priorities and deadlines.
· Ability to work effectively with the public and staff of federal, state and local agencies.
· Ability to work cooperatively in a high-pressure team environment.
· Experience handling confidential information.
· Experience in tracking and responding to public records requests.
· Excellent interpersonal communication skills.
· Problem solving skills and ability to research data.
· Demonstrated effective customer service experience.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
SELECTION PROCESS
Application Review – Incomplete applications will not pass the review; attaching a resume or referring to a resume does not substitute for a completed application. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Employment References may be conducted for the final candidates.
Examples of Duties
Duties may include but are not limited to the following:
• Provides direct customer service in the more complex service areas; assists lower-level Office Assistants in researching and responding to difficult and detailed requests and situations from internal and external customers.
• Coordinates and completes a set of complex processes to support the work of internal customers; develops or recommends new processes, systems, and work procedures.
• Researches, recommends, and implements technical and/or administrative revisions to office systems, procedures, and policies; interprets laws, regulations, policies and department procedures to the public and other staff.
• Assists with administrative tasks related to personnel, budgeting, and facilities.
• Trains staff in the use of computer macros, templates, software, and data entry procedures, hardware and well as County department/division rules and regulations.
• Acts as project coordinator on major administrative projects.
• Implements new procedures and systems and trains staff.
• May provide lead direction to other administrative support staff; trains, assigns and assesses the work of assigned employees.
• May assume charge of support functions and staff in the absence of a lead worker or manager.
• Develops and maintains databases for tracking departmental/program information; creates and produces complex reports from databases as required and necessary.
• Researches, interprets, prepares, and maintains a variety of information and documents requiring knowledge of specific program requirements and terminology; creates written correspondence to customers regarding findings.
• Works with other departments, agencies or external contacts to research or coordinate work assignments.
• Compiles data, prepares documents and monitors expenditures to assist in the budget process. Research and track information throughout the year.
• Composes complex detailed documents including letters, memos, minutes and other material from draft, dictation or general instructions.
• Proofreads and edits documents, presentation materials, brochures and other materials for grammar, clarity, punctuation, and spelling; examines documents for completeness and accuracy.
• Gathers and compiles information and prepares reports and analyses in response to problems or as assigned.
• Uses spreadsheets to track, analyze and report quantitative information.
• Processes forms, applications, service requests and payments.
• Coordinates and organizes meetings, activities and functions; schedules rooms, assures notification of participants, arranges for necessary equipment and supplies.
• Performs related duties as required.
Salary Grade
M3.6
Salary Range
$23.66 - $30.76- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Jun 20, 2024
Full time
Job Summary
This position provides complex administrative support for the Human Resources office. Responsibilities include general front desk duties, accounts payable duties, filing, purchase card transactions, employment verifications, print shop orders, email maintenance, recruitment advertising, processing new hires (I-9’s), document scanning/indexing into OnBase, DocuSign routing, ordering supplies, generating reports, website updates, timekeeping duties, answering phones, special event signups, and responding to public records requests, among other duties as assigned. Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. Clark County welcomes people of color, and members of the LGBTQ+ communities to enhance its work force and to better reflect the diversity of the community. This position is non-represented. This is an open until filled recruitment. A first review of applications will take place after June 28th.
Qualifications
Education and Experience:
Three (3) to five (5) years of responsible and advanced administrative support experience emphasizing multi- tasking and excellent technical experience. Experience in tracking and responding to public records requests is preferred. All combinations of education, experience, and training that demonstrate the ability to perform the work will be considered, including the full range of office and support functions.
The ideal candidate will have the following strengths:
· Experience working in a Human Resources environment is highly desirable.
· Any higher education credits or a degree in business admin., human resources, or public admin. is desired.
· Ability to use advanced functions in Excel and Word.
· Ability to manage multiple projects with changing priorities and deadlines.
· Ability to work effectively with the public and staff of federal, state and local agencies.
· Ability to work cooperatively in a high-pressure team environment.
· Experience handling confidential information.
· Experience in tracking and responding to public records requests.
· Excellent interpersonal communication skills.
· Problem solving skills and ability to research data.
· Demonstrated effective customer service experience.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
SELECTION PROCESS
Application Review – Incomplete applications will not pass the review; attaching a resume or referring to a resume does not substitute for a completed application. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Employment References may be conducted for the final candidates.
Examples of Duties
Duties may include but are not limited to the following:
• Provides direct customer service in the more complex service areas; assists lower-level Office Assistants in researching and responding to difficult and detailed requests and situations from internal and external customers.
• Coordinates and completes a set of complex processes to support the work of internal customers; develops or recommends new processes, systems, and work procedures.
• Researches, recommends, and implements technical and/or administrative revisions to office systems, procedures, and policies; interprets laws, regulations, policies and department procedures to the public and other staff.
• Assists with administrative tasks related to personnel, budgeting, and facilities.
• Trains staff in the use of computer macros, templates, software, and data entry procedures, hardware and well as County department/division rules and regulations.
• Acts as project coordinator on major administrative projects.
• Implements new procedures and systems and trains staff.
• May provide lead direction to other administrative support staff; trains, assigns and assesses the work of assigned employees.
• May assume charge of support functions and staff in the absence of a lead worker or manager.
• Develops and maintains databases for tracking departmental/program information; creates and produces complex reports from databases as required and necessary.
• Researches, interprets, prepares, and maintains a variety of information and documents requiring knowledge of specific program requirements and terminology; creates written correspondence to customers regarding findings.
• Works with other departments, agencies or external contacts to research or coordinate work assignments.
• Compiles data, prepares documents and monitors expenditures to assist in the budget process. Research and track information throughout the year.
• Composes complex detailed documents including letters, memos, minutes and other material from draft, dictation or general instructions.
• Proofreads and edits documents, presentation materials, brochures and other materials for grammar, clarity, punctuation, and spelling; examines documents for completeness and accuracy.
• Gathers and compiles information and prepares reports and analyses in response to problems or as assigned.
• Uses spreadsheets to track, analyze and report quantitative information.
• Processes forms, applications, service requests and payments.
• Coordinates and organizes meetings, activities and functions; schedules rooms, assures notification of participants, arranges for necessary equipment and supplies.
• Performs related duties as required.
Salary Grade
M3.6
Salary Range
$23.66 - $30.76- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
We’re Hiring!
Donor Services Associate
Location of Position: Marin Headlands, Sausalito, California
Reports to : Donor Services Manager
Position Classification & Expected Hours of Work, and Travel:
This is a full time, hourly, nonexempt position.
Regular onsite work is required. This is not a hybrid position.
Evening and weekend work may be required as job duties demand.
Occasional travel might be expected for this position.
Compensation Range: $26.00/hr. - $30.00/hr.
Benefits: Full Benefits:
Generous time off policies, including Holidays, Sick, and Vacation.
Medical, Dental, and Vision
Life Insurance
Long Term Disability Insurance
401k Retirement Plan
Employee Assistance Program
Job Summary:
The Donor Services Associate provides database, administrative, logistical, and data entry support to the Donor Services department.
Essential Functions:
Gift Processing: 45%
Performs daily data entry of incoming gifts from external sources with timeliness, accuracy, and attention to detail for accurate data reporting.
Processes payment types including checks, cash, credit cards, wire transfers, stock, payroll deductions, matching gifts, in-kind donations, and internal transfers.
Ensures that contributions are entered according to donor designation and other information vital for recognition and stewardship.
Produce letters and gift receipts for a variety of gift types.
Maintains electronic and paper filing for all gifts
Collects and conducts gift entry of In-Kind gifts throughout the fiscal year.
Performs scheduled data entry audits to ensure a high level of accuracy and adherence to quality control guidelines.
Performs ongoing maintenance of donor records.
Provides database support to the department and organization in a timely and professional manner as requested.
Identifies and communicates donor and/or data issues to management.
Administrative Support: 45%
Completes daily mail collection and sorting for organization.
Forwards direct mail donations to lockbox for processing daily.
Paper product inventory management including envelopes, stationery, membership cards, package supplies etc.
Research prospective and current donors as needed for the individual and institutional giving teams.
Assist with data migration projects as assigned.
Leadership: 5%
Assist with the recruitment and scheduling of Development Volunteers.
Assists with training of volunteers with Donor Services tasks such as data entry, filing, mailings, etc.
Other Duties as Assigned: 10%
Perform special projects and research as assigned.
Perform other duties as assigned.
Supervisory Responsibility:
None.
Knowledge, Skills, and Abilities:
Attention to accuracy, detail, and deadlines while consistently striving for efficiency in process.
Ability to work independently, prioritize competing tasks and adapt to change.
Basic knowledge and experience with donor management databases and marketing databases a plus.
Basic knowledge and experience with Adobe Acrobat.
Skills operating Microsoft Office Suite (Excel, Word, PowerPoint, Access, and Outlook).
Experience with web-based collaboration platforms, project management tools, and Donor wealth screening software a plus.
Basic file management skills including but not limited to naming and labeling, organizing, folder structuring, logical hierarchy, and storage consistency.
Ability to understand and follow written and oral instructions and priorities as set by management
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with cross-functional team members including volunteers, interns, and program staff.
Ability to practice self-awareness and respect when engaging with people of diverse backgrounds.
Willingness to support and participate in The Marine Mammal Center’s diversity, equity, and inclusion programs.
Qualifications and Experience
Valid driver license with acceptable motor vehicle record to maintain standards of insurability.
Proof of COVID-19 Vaccination or waiver (medical or religious).
This position requires a combination of education and experience equivalent to 1 year of relevant experience in development or fundraising. Experience with gift entry/database entry preferred.
Work Environment & Physical Requirements
This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to other parts of the facilities via outdoor pathways.
Ability to work in an open cubicle office space with many distractions.
Routinely uses standard office equipment requiring repetitive motion in tasks.
Ability to work at a desk for extended periods of time using a computer.
Potential exposure to allergens and zoonotic diseases.
Involves smells associated with animals and the care of animals.
OUR COMMITMENT TO DIVERSITY
The Marine Mammal Center actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help us to achieve our best organizational outcomes and provide the most effective support to the communities we serve. We are deeply dedicated to creating and maintaining an inclusive, equitable and supportive work environment. We strongly encourage people from underrepresented groups to apply. The Marine Mammal Center believes in growth and supporting our employees as best we can so they can become their best selves in and outside of work. We believe that a healthy work environment means building an inclusive culture where people can thrive together and feel supported and empowered. We believe in stretch versus constraint.
OUR MISSION
The Marine Mammal Center advances global conservation through marine mammal rescue and rehabilitation, scientific research, and education.
ABOUT THE MARINE MAMMAL CENTER
The Marine Mammal Center is leading the field in ocean conservation through marine mammal rescue, veterinary medicine, science, and education.
For more information, please visit our “About Us” page at www.marinemammalcenter.org
To Apply: Please submit a cover letter and resume and provide a brief description about how your experience aligns with the role.
Note that applications without a cover letter will not be considered.
In your cover letter, please feel free to note which pronouns you use (For example – she/her/hers, he/him/his, they/them/theirs, etc).
We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply. The Center is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.
Jun 12, 2024
Full time
We’re Hiring!
Donor Services Associate
Location of Position: Marin Headlands, Sausalito, California
Reports to : Donor Services Manager
Position Classification & Expected Hours of Work, and Travel:
This is a full time, hourly, nonexempt position.
Regular onsite work is required. This is not a hybrid position.
Evening and weekend work may be required as job duties demand.
Occasional travel might be expected for this position.
Compensation Range: $26.00/hr. - $30.00/hr.
Benefits: Full Benefits:
Generous time off policies, including Holidays, Sick, and Vacation.
Medical, Dental, and Vision
Life Insurance
Long Term Disability Insurance
401k Retirement Plan
Employee Assistance Program
Job Summary:
The Donor Services Associate provides database, administrative, logistical, and data entry support to the Donor Services department.
Essential Functions:
Gift Processing: 45%
Performs daily data entry of incoming gifts from external sources with timeliness, accuracy, and attention to detail for accurate data reporting.
Processes payment types including checks, cash, credit cards, wire transfers, stock, payroll deductions, matching gifts, in-kind donations, and internal transfers.
Ensures that contributions are entered according to donor designation and other information vital for recognition and stewardship.
Produce letters and gift receipts for a variety of gift types.
Maintains electronic and paper filing for all gifts
Collects and conducts gift entry of In-Kind gifts throughout the fiscal year.
Performs scheduled data entry audits to ensure a high level of accuracy and adherence to quality control guidelines.
Performs ongoing maintenance of donor records.
Provides database support to the department and organization in a timely and professional manner as requested.
Identifies and communicates donor and/or data issues to management.
Administrative Support: 45%
Completes daily mail collection and sorting for organization.
Forwards direct mail donations to lockbox for processing daily.
Paper product inventory management including envelopes, stationery, membership cards, package supplies etc.
Research prospective and current donors as needed for the individual and institutional giving teams.
Assist with data migration projects as assigned.
Leadership: 5%
Assist with the recruitment and scheduling of Development Volunteers.
Assists with training of volunteers with Donor Services tasks such as data entry, filing, mailings, etc.
Other Duties as Assigned: 10%
Perform special projects and research as assigned.
Perform other duties as assigned.
Supervisory Responsibility:
None.
Knowledge, Skills, and Abilities:
Attention to accuracy, detail, and deadlines while consistently striving for efficiency in process.
Ability to work independently, prioritize competing tasks and adapt to change.
Basic knowledge and experience with donor management databases and marketing databases a plus.
Basic knowledge and experience with Adobe Acrobat.
Skills operating Microsoft Office Suite (Excel, Word, PowerPoint, Access, and Outlook).
Experience with web-based collaboration platforms, project management tools, and Donor wealth screening software a plus.
Basic file management skills including but not limited to naming and labeling, organizing, folder structuring, logical hierarchy, and storage consistency.
Ability to understand and follow written and oral instructions and priorities as set by management
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with cross-functional team members including volunteers, interns, and program staff.
Ability to practice self-awareness and respect when engaging with people of diverse backgrounds.
Willingness to support and participate in The Marine Mammal Center’s diversity, equity, and inclusion programs.
Qualifications and Experience
Valid driver license with acceptable motor vehicle record to maintain standards of insurability.
Proof of COVID-19 Vaccination or waiver (medical or religious).
This position requires a combination of education and experience equivalent to 1 year of relevant experience in development or fundraising. Experience with gift entry/database entry preferred.
Work Environment & Physical Requirements
This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to other parts of the facilities via outdoor pathways.
Ability to work in an open cubicle office space with many distractions.
Routinely uses standard office equipment requiring repetitive motion in tasks.
Ability to work at a desk for extended periods of time using a computer.
Potential exposure to allergens and zoonotic diseases.
Involves smells associated with animals and the care of animals.
OUR COMMITMENT TO DIVERSITY
The Marine Mammal Center actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help us to achieve our best organizational outcomes and provide the most effective support to the communities we serve. We are deeply dedicated to creating and maintaining an inclusive, equitable and supportive work environment. We strongly encourage people from underrepresented groups to apply. The Marine Mammal Center believes in growth and supporting our employees as best we can so they can become their best selves in and outside of work. We believe that a healthy work environment means building an inclusive culture where people can thrive together and feel supported and empowered. We believe in stretch versus constraint.
OUR MISSION
The Marine Mammal Center advances global conservation through marine mammal rescue and rehabilitation, scientific research, and education.
ABOUT THE MARINE MAMMAL CENTER
The Marine Mammal Center is leading the field in ocean conservation through marine mammal rescue, veterinary medicine, science, and education.
For more information, please visit our “About Us” page at www.marinemammalcenter.org
To Apply: Please submit a cover letter and resume and provide a brief description about how your experience aligns with the role.
Note that applications without a cover letter will not be considered.
In your cover letter, please feel free to note which pronouns you use (For example – she/her/hers, he/him/his, they/them/theirs, etc).
We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply. The Center is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.
Summary/Objective
The Avian Ecology Program at Archbold Biological Station is seeking an entry level biologist, reporting to Dr. Sahas Barve, Program Director, Avian Ecology. Candidate will aid in long-term demography research on the federally threatened Florida Scrub-Jay ( Aphelocoma coerulescens , FLSJ). The ideal candidate will have at least two seasons of field work experience and the ability to work independently and have an interest in birds, ecology and evolution, natural history, and active research. Candidates will also be encouraged to conduct independent research during their tenure.
Essential Duties and Responsibilities
July – February – responsible for independently planning, organizing, conducting and reporting FLSJ surveys and banding at sites managed by the Florida Fish and Wildlife Conservation Commission (FWC) Highlands County.
February – September time will be split between collaborating with other lab members to continue the program’s long-term demography study of FLSJs at Archbold and establishing a similar demography monitoring program at one FWC site.
Field work will include but is not limited to finding and monitoring nests, mapping territories, trapping and banding birds to include nestlings, juveniles and adults, resighting banded birds and conducting annual acorn surveys.
Will coordinate with program staff to ensure all field work is complete
Will conduct monthly censuses of color-banded birds, habituating birds for subsequent trapping, collecting and storing blood samples from adult and nestlings.
Will be responsible for data entry and database management, surveying and mapping FLSJ populations at FWC sites outside of Archbold and writing survey and banding reports.
Will assist will all active program projects
Supervisory Responsibility
Will aid with recruitment and occasional supervision of volunteers and interns.
Position Type/Expected Hours of Work/Benefits
This is a full-time position - 40 hours per week – requiring lab and field work
Base pay starting at $18.00 per hour – pay is commensurate with the experience
Medical, Dental, Vision, Disability, Life Insurance, Paid Time-off, Sick Leave and Paid Holidays
Travel/Housing
Station vehicles will be provided for all research activities.
Housing not provided
Work Environment
Will regularly navigate and work alone in the field with a map. Must be able to use compass and GPS when available. GPS is not always available, and the ability to read paper maps is required.
Will require experience safely operating an ATV and 4x4 truck in all terrains including muddy holes, wetlands and loose/soft sand.
Tolerance for biting insects, early mornings, and extreme heat/humidity and rain.
Will work some weekends during FLSJ breeding season.
Physical Demands
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; lift, push and pull items up to 50 pounds; climb stairs; stoop, bend, kneel, crouch or crawl; talk or hear. Will travel uneven surfaces for long periods of time by foot, ATV or truck. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Education and Experience
Bachelor’s degree or equivalent level of scientific experience
Valid driver’s license required
Experience finding nests using behavior, particularly the nests of open cup nesters are a plus
Experience watching, recording, and interpreting bird behavior, managing projects, conducting wildlife surveys and vegetation sampling are all a plus
Mentoring interns and communicating to the public are also key qualities
Competencies and Additional Eligibility Qualifications
An understanding of and commitment to the Archbold mission
Candidate expected for a minimum tenure of 3 years
Acknowledgment
This information is not designed to be a complete inventory of the job duties, responsibilities, and qualifications. Rather, it’s designed to give the general nature and level of work to be performed by an employee assigned to this job title. Duties, responsibilities and activities may change at any time with or without notice. Questions about this role may be directed to Tori Bakley ( tbakley@archbold-station.org )
To apply, please fill out this google form https://forms.gle/WrU9oSZyZg6PKb1v8 by June 23rd, 2024.
You will be asked a few questions before you are prompted to upload the following in a single pdf titled with your name:
Cover letter outlining experience relevant to the job responsibilities listed and describing how this position aligns with your personal goals.
A CV
The names and contact information of three references
Jun 03, 2024
Full time
Summary/Objective
The Avian Ecology Program at Archbold Biological Station is seeking an entry level biologist, reporting to Dr. Sahas Barve, Program Director, Avian Ecology. Candidate will aid in long-term demography research on the federally threatened Florida Scrub-Jay ( Aphelocoma coerulescens , FLSJ). The ideal candidate will have at least two seasons of field work experience and the ability to work independently and have an interest in birds, ecology and evolution, natural history, and active research. Candidates will also be encouraged to conduct independent research during their tenure.
Essential Duties and Responsibilities
July – February – responsible for independently planning, organizing, conducting and reporting FLSJ surveys and banding at sites managed by the Florida Fish and Wildlife Conservation Commission (FWC) Highlands County.
February – September time will be split between collaborating with other lab members to continue the program’s long-term demography study of FLSJs at Archbold and establishing a similar demography monitoring program at one FWC site.
Field work will include but is not limited to finding and monitoring nests, mapping territories, trapping and banding birds to include nestlings, juveniles and adults, resighting banded birds and conducting annual acorn surveys.
Will coordinate with program staff to ensure all field work is complete
Will conduct monthly censuses of color-banded birds, habituating birds for subsequent trapping, collecting and storing blood samples from adult and nestlings.
Will be responsible for data entry and database management, surveying and mapping FLSJ populations at FWC sites outside of Archbold and writing survey and banding reports.
Will assist will all active program projects
Supervisory Responsibility
Will aid with recruitment and occasional supervision of volunteers and interns.
Position Type/Expected Hours of Work/Benefits
This is a full-time position - 40 hours per week – requiring lab and field work
Base pay starting at $18.00 per hour – pay is commensurate with the experience
Medical, Dental, Vision, Disability, Life Insurance, Paid Time-off, Sick Leave and Paid Holidays
Travel/Housing
Station vehicles will be provided for all research activities.
Housing not provided
Work Environment
Will regularly navigate and work alone in the field with a map. Must be able to use compass and GPS when available. GPS is not always available, and the ability to read paper maps is required.
Will require experience safely operating an ATV and 4x4 truck in all terrains including muddy holes, wetlands and loose/soft sand.
Tolerance for biting insects, early mornings, and extreme heat/humidity and rain.
Will work some weekends during FLSJ breeding season.
Physical Demands
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; lift, push and pull items up to 50 pounds; climb stairs; stoop, bend, kneel, crouch or crawl; talk or hear. Will travel uneven surfaces for long periods of time by foot, ATV or truck. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Education and Experience
Bachelor’s degree or equivalent level of scientific experience
Valid driver’s license required
Experience finding nests using behavior, particularly the nests of open cup nesters are a plus
Experience watching, recording, and interpreting bird behavior, managing projects, conducting wildlife surveys and vegetation sampling are all a plus
Mentoring interns and communicating to the public are also key qualities
Competencies and Additional Eligibility Qualifications
An understanding of and commitment to the Archbold mission
Candidate expected for a minimum tenure of 3 years
Acknowledgment
This information is not designed to be a complete inventory of the job duties, responsibilities, and qualifications. Rather, it’s designed to give the general nature and level of work to be performed by an employee assigned to this job title. Duties, responsibilities and activities may change at any time with or without notice. Questions about this role may be directed to Tori Bakley ( tbakley@archbold-station.org )
To apply, please fill out this google form https://forms.gle/WrU9oSZyZg6PKb1v8 by June 23rd, 2024.
You will be asked a few questions before you are prompted to upload the following in a single pdf titled with your name:
Cover letter outlining experience relevant to the job responsibilities listed and describing how this position aligns with your personal goals.
A CV
The names and contact information of three references
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
As Development Coordinator at THL, you will play a pivotal role in creating a positive giving experience for all THL donors and retaining their support for our mission—to end the abuse of animals raised for food.
You will regularly contribute to various donor relations initiatives through effective administrative and project management support, and you’ll step into the role of “donor concierge” from time to time, interacting directly with donors to answer their questions and provide support. You are a great candidate for this role if you are a highly organized thinker with excellent attention to detail, confidence in working with large volumes of data, and enthusiasm for delivering exceptional donor care. This position reports directly to the Associate Director of Donor Care.
This is a full-time, remote position. This position provides the opportunity for optional domestic travel for team retreats, equivalent to approximately 2 week-long trips per year.
We will be holding a webinar on Wednesdsay, May 29th at 5:00pm PT/6:00pm MT/7:00pm CT/8:00pm ET for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Cara Schwalbach, Senior Events and Engagement Lead and Caroline Mills, Associate Vice President of Donor Relations. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available on our website by May 30th.
This position will close on Monday, June 3rd, 2024 at 3:00pm PDT/4:00pm MDT/5:00pm CDT/6:00pm EDT. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline. Please submit applications and all supporting documents in English.
CORE RESPONSIBILITIES
Database Management & Gift Acknowledgements
Maintain detailed, accurate, and legally compliant donor records in EveryAction (THL’s donor database), including up-to-date contact details, recognition preferences, and communication preferences
Manage customized gift acknowledgements, including those for Donor Advised Funds, gifts of stock, restricted gifts, and others
Support the Senior Development Operations Specialist in managing bulk data imports
Support data entry and acknowledgements for employee giving, matching gifts, and third-party online donations
Manage select email automations related to stewardship in EveryAction
As needed, support the Senior Development Operations Specialist in entering gifts into EveryAction, depositing donations via remote scanning, and coordinating with THL’s Finance team and other Development staff to ensure proper tracking and acknowledgement
Administrative Support
Provide the Donor Relations team with detailed donor and contribution reports to support various fundraising and engagement initiatives
Build distribution lists and manage team-wide list reviews for both digital and mailed engagement touchpoints
Support the Donor Relations team in tracking due dates and deliverables for grant agreements and fundraising contracts
Manage the annual application for participation in the Combined Federal Campaign and organize all staff members involved in this process to ensure its timely completion
Donor Relations Support
Conduct research on donors to identify prospects for recommended assignment to a mid-level or major gift portfolio or for legacy gift prospecting
Serve as a "concierge" for donors, when needed, providing high-quality donor care and answering questions via phone and/or email
Stay current on The Humane League’s programs and theory of change to effectively articulate our mission and represent our work to supporters
REQUIRED SKILLS
Data Management: Demonstrated knowledge of and experience with relational databases (such as EveryAction).
Technical Proficiency: Confidence in using software tools and systems (such as Google Workspace and Asana) for collaborative project management and data tracking. Ability to learn new platforms quickly and independently.
Spreadsheet Savvy: Previous experience with Google Sheets and/or Excel. Ability to create and manage highly detailed spreadsheets and lead organized, collaborative work within these documents.
Attention to Detail: Hyper-awareness of the little things. Highly attentive to inconsistency or inaccuracy, and takes initiative to look into and seek resolution of these issues.
Reliability: Ability to safeguard confidential information and perform with a high level of discretion, professionalism, and integrity.
Project Management: Demonstrated ability to balance multiple simultaneous projects, tasks, and deadlines. Uses planning and organization skills to structure and execute complex projects.
Communication: Ability to write and speak clearly and effectively, and to interact with all staff, donors, volunteers, and the public in a positive, professional, and friendly manner.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Phone Interview (via phone call)
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
Each stage is expected to last a week on average. For full details of our recruitment process please review this document .
Compensation and Benefits
The compensation range for this role is $55,780 - $68,175 USD. At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
May 20, 2024
Full time
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
As Development Coordinator at THL, you will play a pivotal role in creating a positive giving experience for all THL donors and retaining their support for our mission—to end the abuse of animals raised for food.
You will regularly contribute to various donor relations initiatives through effective administrative and project management support, and you’ll step into the role of “donor concierge” from time to time, interacting directly with donors to answer their questions and provide support. You are a great candidate for this role if you are a highly organized thinker with excellent attention to detail, confidence in working with large volumes of data, and enthusiasm for delivering exceptional donor care. This position reports directly to the Associate Director of Donor Care.
This is a full-time, remote position. This position provides the opportunity for optional domestic travel for team retreats, equivalent to approximately 2 week-long trips per year.
We will be holding a webinar on Wednesdsay, May 29th at 5:00pm PT/6:00pm MT/7:00pm CT/8:00pm ET for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Cara Schwalbach, Senior Events and Engagement Lead and Caroline Mills, Associate Vice President of Donor Relations. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available on our website by May 30th.
This position will close on Monday, June 3rd, 2024 at 3:00pm PDT/4:00pm MDT/5:00pm CDT/6:00pm EDT. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline. Please submit applications and all supporting documents in English.
CORE RESPONSIBILITIES
Database Management & Gift Acknowledgements
Maintain detailed, accurate, and legally compliant donor records in EveryAction (THL’s donor database), including up-to-date contact details, recognition preferences, and communication preferences
Manage customized gift acknowledgements, including those for Donor Advised Funds, gifts of stock, restricted gifts, and others
Support the Senior Development Operations Specialist in managing bulk data imports
Support data entry and acknowledgements for employee giving, matching gifts, and third-party online donations
Manage select email automations related to stewardship in EveryAction
As needed, support the Senior Development Operations Specialist in entering gifts into EveryAction, depositing donations via remote scanning, and coordinating with THL’s Finance team and other Development staff to ensure proper tracking and acknowledgement
Administrative Support
Provide the Donor Relations team with detailed donor and contribution reports to support various fundraising and engagement initiatives
Build distribution lists and manage team-wide list reviews for both digital and mailed engagement touchpoints
Support the Donor Relations team in tracking due dates and deliverables for grant agreements and fundraising contracts
Manage the annual application for participation in the Combined Federal Campaign and organize all staff members involved in this process to ensure its timely completion
Donor Relations Support
Conduct research on donors to identify prospects for recommended assignment to a mid-level or major gift portfolio or for legacy gift prospecting
Serve as a "concierge" for donors, when needed, providing high-quality donor care and answering questions via phone and/or email
Stay current on The Humane League’s programs and theory of change to effectively articulate our mission and represent our work to supporters
REQUIRED SKILLS
Data Management: Demonstrated knowledge of and experience with relational databases (such as EveryAction).
Technical Proficiency: Confidence in using software tools and systems (such as Google Workspace and Asana) for collaborative project management and data tracking. Ability to learn new platforms quickly and independently.
Spreadsheet Savvy: Previous experience with Google Sheets and/or Excel. Ability to create and manage highly detailed spreadsheets and lead organized, collaborative work within these documents.
Attention to Detail: Hyper-awareness of the little things. Highly attentive to inconsistency or inaccuracy, and takes initiative to look into and seek resolution of these issues.
Reliability: Ability to safeguard confidential information and perform with a high level of discretion, professionalism, and integrity.
Project Management: Demonstrated ability to balance multiple simultaneous projects, tasks, and deadlines. Uses planning and organization skills to structure and execute complex projects.
Communication: Ability to write and speak clearly and effectively, and to interact with all staff, donors, volunteers, and the public in a positive, professional, and friendly manner.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Phone Interview (via phone call)
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
Each stage is expected to last a week on average. For full details of our recruitment process please review this document .
Compensation and Benefits
The compensation range for this role is $55,780 - $68,175 USD. At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
Harry Ransom Center, University of Texas at Austin
Harry Ransom Center, 300 W. 21st Street, Austin, TX 78712
General Notes About the Harry Ransom Center: The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.
The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.
The Ransom Center welcomes and respects all individuals and communities by valuing and maintaining awareness of broad perspectives and experiences. To learn more about our institutional mission and values, visit: https://www.hrc.utexas.edu/about/#mission-values .
Purpose To serve as front desk staff at the Harry Ransom Center, which includes welcoming visitors, accepting donations, selling merchandise in the Ransom Center shop, and providing exceptional customer service to Harry Ransom Center visitors while enforcing museum policies and procedures. This role provides administrative support for the Ransom Center shop and volunteer events.
Responsibilities
Welcome visitors and tour groups; provide collection and exhibition assistance to visitors of the Ransom Center galleries. Work collaboratively with visitor services volunteers.
Process donations and merchandise sales as part of the Visitor Services team, using a credit card machine and cash handling. Establish and record sales and receipts, using a point-of-sale program. Restock merchandise in the gift shop. Prepare shop financial reports.
Update volunteer website with exhibition research and policies.
Collect email addresses, visitor numbers, and conduct visitor experience surveys with visitors to the Center.
Assist with scheduling and training for Visitor Services volunteers. Assist in scheduling and confirming group and school tours. Provide recommendations and research on Visitor Services desk role and activities.
Other related functions as assigned.
Required Qualifications
2 years of experience in customer service or front desk coordination.
Proficiency in Microsoft Word, Excel, and PowerPoint
Experience keeping organized records.
Strong organization, time management, and written, verbal, and interpersonal communication skills.
Ability to develop collaborative partnerships with campus and community members.
Ability to interact positively and communicate clearly with supervisor, co-workers, and all constituents including faculty, staff, volunteers, and students.
Availability on weekends.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
3 or more years of experience in customer service or front desk coordination.
UT administrative experience; knowledge of university policies and procedures.
Excellent communication skills and ability to manage front desk duties.
Expert level attention to detail, including documentation of standards for future work.
Demonstrated ability to manage multiple concurrent projects and time.
Familiarity with library or museum visitor services field knowledge.
Salary Range $40,000
Working Conditions Standard office conditions.
Work Shift 40 hours per week. Must be available to work weekends and some evenings.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
For further information and to apply for the position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Visitor-Services-Assistant-I--Harry-Ransom-Center_R_00033217
May 16, 2024
Full time
General Notes About the Harry Ransom Center: The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.
The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.
The Ransom Center welcomes and respects all individuals and communities by valuing and maintaining awareness of broad perspectives and experiences. To learn more about our institutional mission and values, visit: https://www.hrc.utexas.edu/about/#mission-values .
Purpose To serve as front desk staff at the Harry Ransom Center, which includes welcoming visitors, accepting donations, selling merchandise in the Ransom Center shop, and providing exceptional customer service to Harry Ransom Center visitors while enforcing museum policies and procedures. This role provides administrative support for the Ransom Center shop and volunteer events.
Responsibilities
Welcome visitors and tour groups; provide collection and exhibition assistance to visitors of the Ransom Center galleries. Work collaboratively with visitor services volunteers.
Process donations and merchandise sales as part of the Visitor Services team, using a credit card machine and cash handling. Establish and record sales and receipts, using a point-of-sale program. Restock merchandise in the gift shop. Prepare shop financial reports.
Update volunteer website with exhibition research and policies.
Collect email addresses, visitor numbers, and conduct visitor experience surveys with visitors to the Center.
Assist with scheduling and training for Visitor Services volunteers. Assist in scheduling and confirming group and school tours. Provide recommendations and research on Visitor Services desk role and activities.
Other related functions as assigned.
Required Qualifications
2 years of experience in customer service or front desk coordination.
Proficiency in Microsoft Word, Excel, and PowerPoint
Experience keeping organized records.
Strong organization, time management, and written, verbal, and interpersonal communication skills.
Ability to develop collaborative partnerships with campus and community members.
Ability to interact positively and communicate clearly with supervisor, co-workers, and all constituents including faculty, staff, volunteers, and students.
Availability on weekends.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
3 or more years of experience in customer service or front desk coordination.
UT administrative experience; knowledge of university policies and procedures.
Excellent communication skills and ability to manage front desk duties.
Expert level attention to detail, including documentation of standards for future work.
Demonstrated ability to manage multiple concurrent projects and time.
Familiarity with library or museum visitor services field knowledge.
Salary Range $40,000
Working Conditions Standard office conditions.
Work Shift 40 hours per week. Must be available to work weekends and some evenings.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
For further information and to apply for the position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Visitor-Services-Assistant-I--Harry-Ransom-Center_R_00033217
The Finance Associate, working closely with the Director of Finance, supports many aspects of Resolution Project’s financial activities, including maintaining accurate financial records of accounts payables and receivables, assisting with reporting, and upholding Resolution Project’s financial systems and processes. The Finance Associate is an extremely detail-oriented person, is adaptable, has great time management skills, and is able to communicate the systems and processes to staff with less familiarity with organizational financial matters. The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends, with appropriate compensation, and be willing to occasionally travel.
Key Responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support the smooth processing of finance functions as follows:
Assist the Director of Finance with month-end and year-end close by ensuring timely and accurate financial data entry, reconciliation, and review.
Assist with implementing and maintaining accounting policies, procedures, and internal controls, and the accurate allocation of expenses to proper accounts and functional categories.
Payables: Process invoices for payment and approval via expense management system; maintain vendor information, w9s, tax exemptions, 1099s.
Receivables: Support revenue entry and reconciliation with the Development team to ensure the accuracy of Quickbooks information.
Support grant reporting by assisting with grant or project budgets and reports.
Support in the annual budget development process.
Support preparation for annual audit, IRS form 990, and other required filings.
Support maintenance of state and other annual filings.
Ensure proper approval and documentation of expenditures; maintain a digital filing system of records to keep information easily accessible.
Other related duties, as requested.
Qualifications
2+ years of nonprofit experience in finance functions, including accounts payable and reconciliations.
Extremely organized with meticulous attention to detail and follow through.
Ability to both work well independently and ask questions to seek support and points of escalation when needed.
High level of professional written and verbal communication with good interpersonal skills.
Ability to handle sensitive information about financials, donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
Experience using Quickbooks or similar accounting software.
Proficient in Microsoft Office (especially Excel) and Google Application Suites (especially Sheets) with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/).
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience with donor database software (we use Salesforce) preferred. Training on our system is available
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
May 10, 2024
Full time
The Finance Associate, working closely with the Director of Finance, supports many aspects of Resolution Project’s financial activities, including maintaining accurate financial records of accounts payables and receivables, assisting with reporting, and upholding Resolution Project’s financial systems and processes. The Finance Associate is an extremely detail-oriented person, is adaptable, has great time management skills, and is able to communicate the systems and processes to staff with less familiarity with organizational financial matters. The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends, with appropriate compensation, and be willing to occasionally travel.
Key Responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support the smooth processing of finance functions as follows:
Assist the Director of Finance with month-end and year-end close by ensuring timely and accurate financial data entry, reconciliation, and review.
Assist with implementing and maintaining accounting policies, procedures, and internal controls, and the accurate allocation of expenses to proper accounts and functional categories.
Payables: Process invoices for payment and approval via expense management system; maintain vendor information, w9s, tax exemptions, 1099s.
Receivables: Support revenue entry and reconciliation with the Development team to ensure the accuracy of Quickbooks information.
Support grant reporting by assisting with grant or project budgets and reports.
Support in the annual budget development process.
Support preparation for annual audit, IRS form 990, and other required filings.
Support maintenance of state and other annual filings.
Ensure proper approval and documentation of expenditures; maintain a digital filing system of records to keep information easily accessible.
Other related duties, as requested.
Qualifications
2+ years of nonprofit experience in finance functions, including accounts payable and reconciliations.
Extremely organized with meticulous attention to detail and follow through.
Ability to both work well independently and ask questions to seek support and points of escalation when needed.
High level of professional written and verbal communication with good interpersonal skills.
Ability to handle sensitive information about financials, donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
Experience using Quickbooks or similar accounting software.
Proficient in Microsoft Office (especially Excel) and Google Application Suites (especially Sheets) with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/).
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience with donor database software (we use Salesforce) preferred. Training on our system is available
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Institutional Mission:
SFS creates transformative study abroad experiences through field-based learning and research. Our educational programs explore the human and ecological dimensions of the complex environmental problems faced by our local partners, contributing to sustainable solutions in the places where we live and work. The SFS community is part of a growing network of individuals and institutions committed to environmental stewardship.
Position Title:
Lecturer in Conservation Science and Practice
Reports To:
Center Director, Center for Amazon Studies
Dean, Office of Academic Affairs
Location: Tarapoto, Peru
Start Date: July 2024 (on site in Tarapoto by July 22)
Compensation/Benefits:
This is a ten-month contract position with likely renewal depending on successful completion of duties and expectations. Salary is dependent on experience and qualifications. Comprehensive benefits package and on-site room and board included.
Position Summary:
The SFS Center for Amazon Studies, located in Tarapoto, Peru seeks an enthusiastic, team-oriented individual to serve as part of a team of faculty and staff that delivers an interdisciplinary, hands-on learning experience to students spending a semester in Peru. On a contract basis, the Lecturer in Tropical Conservation Science and Practice will deliver the 50-hour Conservation Science and Practice course during the fall and spring semesters. Additionally, during fall and spring, they will co-teach the 50-hour Directed Research course with other faculty members, leading a faculty-developed directed research project with a small group of students.
This position will engage students in a classroom setting, but also through extensive time spent in the field. We encourage faculty to integrate as much fieldwork and hands-on experience into their courses as possible. Faculty are also integral members of the Center’s communal living model, eating and working with the student cohort. SFS programs do not follow a nine to five model.
Additional responsibilities outside of teaching may include participation in community engagement days, involvement in student life, organization of laboratory space, and general Center upkeep. We are especially interested in candidates with experience teaching to a diverse student body, and demonstrated commitment to diversity, inclusion, and cultural competence in a learning environment, conservation, and the community of Tarapoto.
Center Focus:
The SFS Center for Amazon Studies seeks to understand both the conflicts and synergies of conservation and development. Students will gain a sense of the richness of the Amazon region—biodiversity, social and cultural diversity, and ecosystem services—while exploring strategies for sustainable livelihoods in this highly productive and diverse region of South America.
The interdisciplinary themes of socio-ecological resilience, environmental justice, and conservation will guide our inquiry. Through coursework, field exercises, and Directed Research, students will study people’s dependence on the environment, examine the threats to the environment and to social networks, and explore the tools and strategies for mitigating the threats and promoting well-being among rural communities. A strong component of the program will be examining the ecological patterns and processes that underpin the high diversity of the region. SFS Position on Diversity and Inclusion:
SFS was founded with the belief that stewardship of our planet is the responsibility of people all around the world. Addressing complex global issues requires the active inclusion of stakeholders with varying perspectives and identities. We recognize that to successfully address threats to our natural world, we must look beyond social constructs designed to divide us. Just as we value biodiversity in all its forms, we value and engage with a multitude of diverse perspectives and people in the countries where we work and the students and staff we serve.
Duties and Responsibilities:
SFS Lecturer positions are different than many other university teaching positions. Lecturers are integral members of the Center’s communal living model. The faculty team works closely and collaboratively to deliver a field-based interdisciplinary program, where programming days can be long and active. The program does not follow a nine to five model. In addition to providing high quality, inquiry-based teaching, faculty also participate fully in student life and in the implementation of the Center’s research plan. The publication of both student-assisted and independent research results is encouraged and supported.
Teaching
As part of an interdisciplinary teaching team, teach and co-teach the Directed Research courses, respectively. Course descriptions are found below.
Plan, revise, and effectively deliver a challenging, problem-based interdisciplinary curriculum to learners from diverse disciplinary and cultural backgrounds
Organize lectures, prepare course materials, and adhere to a daily academic schedule in a timely and professional manner
Actively support and counsel students on academic issues
Prepare, administer, and grade assignments, quizzes, and assessments
Supervise and mentor a student research group during the Directed Research course
Maintain an organized course portfolio
Participate in preparation of final reports, academic handbook revisions, and other required administrative tasks
Maintain equipment as required for teaching in the field
Research
Participate in the development and upkeep of the Center’s Strategic Research Plan (SRP) and conduct designated and aligned independent research
Identify appropriate components of the SRP suitable for student DR projects that prioritize community needs and build on local knowledge networks
Prepare research results for community stakeholders and broader scientific and non-scientific audiences using accessible communication methods
Assist, as required, with reviewing program research policies, priorities, and budgets
Follow data management, record keeping, and reporting systems
Represent SFS and/or present research at local, regional, or international meetings and conferences
Daily Center Life
Work flexible hours and live on site or nearby the field station with a small team of permanent staff, groups of US undergraduate students. The program does not follow a nine to five model.
Contribute to the creation of a living-learning community that is inclusive of diverse perspectives, experiences, and backgrounds, in which all learners have the opportunity to thrive
Actively model skills in competence, awareness, and knowledge necessary for meaningfully working with, interacting with, and learning from others who may differ from oneself in identity and/or lived experience
On a rotating basis, act as on-call "staff of the day/week"
Participate in the planning of activities and semester calendar prior to the start of the program and in training for new program staff
Participate in and lead parts of the orientation and re-entry components of the program presented to students at the beginning and end of each program
Participate in regular evaluations and reflection discussions following students' departure
Take part in, and occasionally lead, community outreach events, site upkeep projects, and field activities
In cooperation with other program staff, provide day-to-day coordination of interns and/or field assistants as delegated by the Center Director
As requested by the Center Director, assist with other logistical, group management, and administrative tasks
At all times, work to ensure good relations between the SFS and the local community
Drive standard transmission vehicles and boats as needed (driving license may be required)
Safety and Wellbeing
Take responsibility, as an individual and as a member of the Center team, for the safety of all program participants
Complete Risk Management Plans in a timely fashion for each field outing
Participate in resolving group management issues and student discipline problems
Adhere to, actively model, and enforce all SFS and program policies and procedures, including the values of the SFS Position on Diversity and Inclusion
Participate in the review and revision of program risk assessment and management plans
Know the emergency procedures plan for the field station, including evacuation plan
Participate in the safety portions of the on-site orientation and conduct safety briefings for students and/or staff
Complete incident reports when appropriate and contribute to safety audits.
Obtain Wilderness First Aid certification prior to first day of work (SFS support and reimbursable available) and ensure first-aid certifications are kept up to date
Minimum qualifications
Ph.D. and university-level teaching experience in areas related to tropical ecology, resource management, conservation practice, restoration management, or related field
Field research experience and/or project implementation in tropical areas
Demonstrated commitment to creating inclusive learning environments
Demonstrated ability to work as part of an interdisciplinary teaching and research team
Track record of research publications
Experience leading forest walks and hikes
Experience teaching classes in the field
Demonstrated commitment to environmental issues
Fluent in English (all courses taught in English)
May 06, 2024
Full time
Institutional Mission:
SFS creates transformative study abroad experiences through field-based learning and research. Our educational programs explore the human and ecological dimensions of the complex environmental problems faced by our local partners, contributing to sustainable solutions in the places where we live and work. The SFS community is part of a growing network of individuals and institutions committed to environmental stewardship.
Position Title:
Lecturer in Conservation Science and Practice
Reports To:
Center Director, Center for Amazon Studies
Dean, Office of Academic Affairs
Location: Tarapoto, Peru
Start Date: July 2024 (on site in Tarapoto by July 22)
Compensation/Benefits:
This is a ten-month contract position with likely renewal depending on successful completion of duties and expectations. Salary is dependent on experience and qualifications. Comprehensive benefits package and on-site room and board included.
Position Summary:
The SFS Center for Amazon Studies, located in Tarapoto, Peru seeks an enthusiastic, team-oriented individual to serve as part of a team of faculty and staff that delivers an interdisciplinary, hands-on learning experience to students spending a semester in Peru. On a contract basis, the Lecturer in Tropical Conservation Science and Practice will deliver the 50-hour Conservation Science and Practice course during the fall and spring semesters. Additionally, during fall and spring, they will co-teach the 50-hour Directed Research course with other faculty members, leading a faculty-developed directed research project with a small group of students.
This position will engage students in a classroom setting, but also through extensive time spent in the field. We encourage faculty to integrate as much fieldwork and hands-on experience into their courses as possible. Faculty are also integral members of the Center’s communal living model, eating and working with the student cohort. SFS programs do not follow a nine to five model.
Additional responsibilities outside of teaching may include participation in community engagement days, involvement in student life, organization of laboratory space, and general Center upkeep. We are especially interested in candidates with experience teaching to a diverse student body, and demonstrated commitment to diversity, inclusion, and cultural competence in a learning environment, conservation, and the community of Tarapoto.
Center Focus:
The SFS Center for Amazon Studies seeks to understand both the conflicts and synergies of conservation and development. Students will gain a sense of the richness of the Amazon region—biodiversity, social and cultural diversity, and ecosystem services—while exploring strategies for sustainable livelihoods in this highly productive and diverse region of South America.
The interdisciplinary themes of socio-ecological resilience, environmental justice, and conservation will guide our inquiry. Through coursework, field exercises, and Directed Research, students will study people’s dependence on the environment, examine the threats to the environment and to social networks, and explore the tools and strategies for mitigating the threats and promoting well-being among rural communities. A strong component of the program will be examining the ecological patterns and processes that underpin the high diversity of the region. SFS Position on Diversity and Inclusion:
SFS was founded with the belief that stewardship of our planet is the responsibility of people all around the world. Addressing complex global issues requires the active inclusion of stakeholders with varying perspectives and identities. We recognize that to successfully address threats to our natural world, we must look beyond social constructs designed to divide us. Just as we value biodiversity in all its forms, we value and engage with a multitude of diverse perspectives and people in the countries where we work and the students and staff we serve.
Duties and Responsibilities:
SFS Lecturer positions are different than many other university teaching positions. Lecturers are integral members of the Center’s communal living model. The faculty team works closely and collaboratively to deliver a field-based interdisciplinary program, where programming days can be long and active. The program does not follow a nine to five model. In addition to providing high quality, inquiry-based teaching, faculty also participate fully in student life and in the implementation of the Center’s research plan. The publication of both student-assisted and independent research results is encouraged and supported.
Teaching
As part of an interdisciplinary teaching team, teach and co-teach the Directed Research courses, respectively. Course descriptions are found below.
Plan, revise, and effectively deliver a challenging, problem-based interdisciplinary curriculum to learners from diverse disciplinary and cultural backgrounds
Organize lectures, prepare course materials, and adhere to a daily academic schedule in a timely and professional manner
Actively support and counsel students on academic issues
Prepare, administer, and grade assignments, quizzes, and assessments
Supervise and mentor a student research group during the Directed Research course
Maintain an organized course portfolio
Participate in preparation of final reports, academic handbook revisions, and other required administrative tasks
Maintain equipment as required for teaching in the field
Research
Participate in the development and upkeep of the Center’s Strategic Research Plan (SRP) and conduct designated and aligned independent research
Identify appropriate components of the SRP suitable for student DR projects that prioritize community needs and build on local knowledge networks
Prepare research results for community stakeholders and broader scientific and non-scientific audiences using accessible communication methods
Assist, as required, with reviewing program research policies, priorities, and budgets
Follow data management, record keeping, and reporting systems
Represent SFS and/or present research at local, regional, or international meetings and conferences
Daily Center Life
Work flexible hours and live on site or nearby the field station with a small team of permanent staff, groups of US undergraduate students. The program does not follow a nine to five model.
Contribute to the creation of a living-learning community that is inclusive of diverse perspectives, experiences, and backgrounds, in which all learners have the opportunity to thrive
Actively model skills in competence, awareness, and knowledge necessary for meaningfully working with, interacting with, and learning from others who may differ from oneself in identity and/or lived experience
On a rotating basis, act as on-call "staff of the day/week"
Participate in the planning of activities and semester calendar prior to the start of the program and in training for new program staff
Participate in and lead parts of the orientation and re-entry components of the program presented to students at the beginning and end of each program
Participate in regular evaluations and reflection discussions following students' departure
Take part in, and occasionally lead, community outreach events, site upkeep projects, and field activities
In cooperation with other program staff, provide day-to-day coordination of interns and/or field assistants as delegated by the Center Director
As requested by the Center Director, assist with other logistical, group management, and administrative tasks
At all times, work to ensure good relations between the SFS and the local community
Drive standard transmission vehicles and boats as needed (driving license may be required)
Safety and Wellbeing
Take responsibility, as an individual and as a member of the Center team, for the safety of all program participants
Complete Risk Management Plans in a timely fashion for each field outing
Participate in resolving group management issues and student discipline problems
Adhere to, actively model, and enforce all SFS and program policies and procedures, including the values of the SFS Position on Diversity and Inclusion
Participate in the review and revision of program risk assessment and management plans
Know the emergency procedures plan for the field station, including evacuation plan
Participate in the safety portions of the on-site orientation and conduct safety briefings for students and/or staff
Complete incident reports when appropriate and contribute to safety audits.
Obtain Wilderness First Aid certification prior to first day of work (SFS support and reimbursable available) and ensure first-aid certifications are kept up to date
Minimum qualifications
Ph.D. and university-level teaching experience in areas related to tropical ecology, resource management, conservation practice, restoration management, or related field
Field research experience and/or project implementation in tropical areas
Demonstrated commitment to creating inclusive learning environments
Demonstrated ability to work as part of an interdisciplinary teaching and research team
Track record of research publications
Experience leading forest walks and hikes
Experience teaching classes in the field
Demonstrated commitment to environmental issues
Fluent in English (all courses taught in English)
This position will be hybrid requiring a few days per week in the WRI Washington DC office. Existing work authorization is required at the time of application submission; WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
WRI’s Climate Program helps businesses, policymakers and civil society at the local, national and international levels advance the deep structural shifts necessary to address climate change. We focus on ensuring near-term decisions align with our long-term temperature goals so all people can benefit from a safer world and thriving economies. Since 2015, WRI’s Climate Program has worked with partners to scale up national ambition toward the achievement of the Paris Agreement goals, with a specific focus on enhancing nationally determined contributions (NDCs) (national plans up to 2030) and developing long-term strategies (national plans up to 2050). WRI’s Climate Program continues to assist and encourage countries to increase their ambition through enhanced NDCs and long-term strategies. This will contribute to the global Paris Agreement effort and the achievement of related 2030 Sustainable Development Goal outcomes.
Job Highlight:
Reporting to the Senior Associate, you will support the research, analysis, project management, partner engagement, and outreach efforts in WRI's Climate Program, focused on raising national ambition, specifically on NDCs and long-term strategies. The work will primarily focus on actions taken in major emerging economies (Argentina, Brazil, India, and Indonesia) and other countries that play an outsized role in international forum. You will help improve understanding of national and global ambition for actions to address climate change, and use data and analysis to inform and influence national policymakers and diverse set of international climate policy stakeholders. You will also support the project manager in tracking project deliverables and reporting to the funder. You will be supported by a team consisting of senior associates, research associates, project managers, and project coordinators -- all working together to deepen and evolve the understanding on national progress toward addressing climate change and contribute to analysis that has a meaningful impact on how countries enhance action.
What will you do:
Research and Knowledge (60%):
Assist with qualitative and quantitative analysis
Conduct desk research and literature reviews
Assist with and/or co-authoring reports, briefs, and data products
Assist with and/or co-authoring blog posts and other communication documents
Present at internal meetings
Review knowledge products written by other researchers
Engagement and Project Management (40%):
Coordinate internal and external meetings, workshops, conferences, and other dissemination activities
Liaise with external partners and WRI colleagues across programs and countries
Support day-to-day project management tasks including notetaking, drafting summaries, internal document management, and collecting information from partners on their activities
Track project deliverables under the supervision of a project manager
Draft reports and project updates to funders
Work with engagement and communications staff to support updates to the project website, drafting articles and infographics and reviewing social media content
Respond to internal and external requests for information
What will you need:
Education: You have a bachelor’s degree in environmental policy, Environmental Studies, Economics, Engineering, the Natural Sciences, Public Policy, or related field
Experience: You have a minimum of 2 years of relevant full-time work experience in related role and subject matter
Familiarity with national and international climate change and energy policies
Knowledge of the UNFCCC negotiating process a plus
Ability to present complex information in a clear and concise manner
Ability to handle multiple priorities in a deadline-driven professional environment
Excellent qualitative and/or quantitative research and writing skills
Excellent computer skills in Microsoft Office and literature research
Strong interpersonal skills and the ability to work with teams of individuals and colleagues.
Flexibility to travel
Languages : Written and spoken proficiency in English
Requirements : Existing work authorization is required where this position. WRI is unable to authorize visa work authorization
Potential Salary: Salary range is between 57,000 and 62,000 USD . Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America, and the US
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
May 03, 2024
Full time
This position will be hybrid requiring a few days per week in the WRI Washington DC office. Existing work authorization is required at the time of application submission; WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
WRI’s Climate Program helps businesses, policymakers and civil society at the local, national and international levels advance the deep structural shifts necessary to address climate change. We focus on ensuring near-term decisions align with our long-term temperature goals so all people can benefit from a safer world and thriving economies. Since 2015, WRI’s Climate Program has worked with partners to scale up national ambition toward the achievement of the Paris Agreement goals, with a specific focus on enhancing nationally determined contributions (NDCs) (national plans up to 2030) and developing long-term strategies (national plans up to 2050). WRI’s Climate Program continues to assist and encourage countries to increase their ambition through enhanced NDCs and long-term strategies. This will contribute to the global Paris Agreement effort and the achievement of related 2030 Sustainable Development Goal outcomes.
Job Highlight:
Reporting to the Senior Associate, you will support the research, analysis, project management, partner engagement, and outreach efforts in WRI's Climate Program, focused on raising national ambition, specifically on NDCs and long-term strategies. The work will primarily focus on actions taken in major emerging economies (Argentina, Brazil, India, and Indonesia) and other countries that play an outsized role in international forum. You will help improve understanding of national and global ambition for actions to address climate change, and use data and analysis to inform and influence national policymakers and diverse set of international climate policy stakeholders. You will also support the project manager in tracking project deliverables and reporting to the funder. You will be supported by a team consisting of senior associates, research associates, project managers, and project coordinators -- all working together to deepen and evolve the understanding on national progress toward addressing climate change and contribute to analysis that has a meaningful impact on how countries enhance action.
What will you do:
Research and Knowledge (60%):
Assist with qualitative and quantitative analysis
Conduct desk research and literature reviews
Assist with and/or co-authoring reports, briefs, and data products
Assist with and/or co-authoring blog posts and other communication documents
Present at internal meetings
Review knowledge products written by other researchers
Engagement and Project Management (40%):
Coordinate internal and external meetings, workshops, conferences, and other dissemination activities
Liaise with external partners and WRI colleagues across programs and countries
Support day-to-day project management tasks including notetaking, drafting summaries, internal document management, and collecting information from partners on their activities
Track project deliverables under the supervision of a project manager
Draft reports and project updates to funders
Work with engagement and communications staff to support updates to the project website, drafting articles and infographics and reviewing social media content
Respond to internal and external requests for information
What will you need:
Education: You have a bachelor’s degree in environmental policy, Environmental Studies, Economics, Engineering, the Natural Sciences, Public Policy, or related field
Experience: You have a minimum of 2 years of relevant full-time work experience in related role and subject matter
Familiarity with national and international climate change and energy policies
Knowledge of the UNFCCC negotiating process a plus
Ability to present complex information in a clear and concise manner
Ability to handle multiple priorities in a deadline-driven professional environment
Excellent qualitative and/or quantitative research and writing skills
Excellent computer skills in Microsoft Office and literature research
Strong interpersonal skills and the ability to work with teams of individuals and colleagues.
Flexibility to travel
Languages : Written and spoken proficiency in English
Requirements : Existing work authorization is required where this position. WRI is unable to authorize visa work authorization
Potential Salary: Salary range is between 57,000 and 62,000 USD . Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America, and the US
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Are you looking for a meaningful career that has a positive impact on the community? If you answered YES, come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan. People who come to Sparks stay in Sparks.
Application Tips :
Fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting.
Contact information : use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NOT attach resumes or cover letters . The City of Sparks does not review these items with the application.
Enable TEXT messaging in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process.
The City of Sparks is currently seeking to hire one (1) Police Records Supervisor in the Police Services Division of the Sparks Police Department. If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer This position will close on Thursday, May 9, 2024 at 4:00 PM pacific time, OR when the first 25 qualified applications have been received by Human Resources, WHICHEVER COMES FIRST . Civil Service Testing : Candidates who meet the minimum qualifications will be invited to participate in an Oral Board exam tentatively scheduled the week of May 20, 2024. Candidates will be notified via email of the exact examination date, time and location. DESCRIPTION Under limited supervision communicate and coordinate with command staff, perform difficult, complex or specialized police records office support work, and plan, organize, coordinate, and supervise police records office support staff. DISTINGUISHING CHARACTERISTICS This is the supervisory level in the police records office support series.
Qualifications
Applicants must possess the following minimum qualifications to continue in the recruitment process: Education and Experience: Associate’s degree in business administration, public administration, criminal justice or a related field and three (3) years of experience in the areas of fingerprinting, criminal history checks, processing records and records management, and/or evidence collection and issuing citations with a law enforcement agency. or High School Diploma or equivalent and five (5) years of experience providing support in the areas of fingerprinting, criminal history checks, records and records management, and/or evidence collection and issuing citations with a law enforcement agency. Licenses and Certificates: Must obtain within six (6) months of hire and maintain throughout employment, a valid NCIC/NCJIS certification. Must obtain within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license. Must obtain within six (6) months of hire and maintain throughout employment, a valid Nevada Notary certification.
Examples of Essential Duties
Plan, schedule, assign, coordinate, review, train, evaluate and supervise the work of police records staff. Mentor, coach, train and develop staff in work policy and procedures. Assist in developing goals, objectives, standards, procedures for the records division and in compiling the division budget. Schedule, and maintain appropriate staffing levels, and arrange overtime when necessary. Schedule and conduct regular team and individual meetings with records personnel to ensure effective communication with the department and to facilitate the evaluation of individual and division performance. Conduct employee performance evaluations, investigations, make disciplinary action recommendations, resolve problems and complaints within established guidelines, and provide corrective counseling. Organize, research, and maintain various departmental files. Implement records retention procedures, and research and complete Subpoenas Duces Tecum. Process reports, forms, and records including but not limited to payroll records, timecards, purchase requisitions and orders, court order sealing of records, and intensive public records requests. Perform difficult or specialized police records office work and prepare a variety of legal documents and statistical reports for internal use. Type, compile, enter, and retrieve correspondence, reports, forms, data, and specialized documents such as but not limited to drafts, notes, dictated tapes or brief instructions. Review police case reports for accuracy and coordinate fixing police errors with patrol supervision. Testify in court as a criminal records and procedures, subject matter expert, as required. Perform a variety of administrative duties such as but not limited to inventory, ordering, stocking supplies, arranging for the repair of equipment, preparing and shipping department parcels, transmitting information, and keeping reference materials up to date. Receive referrals of visitors and telephone calls and direct the customer to the proper person or personally handle the situation or problem presented. Audit and validate crime data for National Incident-Based Reporting System (NIBRS) submittal to the State of Nevada. Complete ATAC functions, such as entering warrants, completing validations, and conducting offline searches. Participate in the recruiting and hiring process for assigned areas. Serve as the department’s Volunteer Program Coordinator which includes the responsibility to interview, hire and oversee volunteers, their training, job duties and department activities. Perform related duties and responsibilities as required and other duties which may be assigned. Knowledge, Skills and Abilities:
Knowledge of federal, state, and local laws and regulations related to the work
Knowledge of techniques for training staff in work procedures
Knowledge of basic supervisory principles and practices
Knowledge of policies and procedures related to police records and the criminal justice system
Knowledge of principles of shift coverage and twenty?four (24) hour staffing
Knowledge of office management practices and procedures including but not limited to filing and basic records management and retention procedures
Knowledge of police case reporting
Knowledge of business math
Knowledge of and ability to use and apply basic law enforcement terminology
Knowledge of and ability to correctly use the English language in spelling, grammar, and punctuation
Knowledge of and ability to follow confidentiality rules and procedures and maintain confidentiality with highly sensitive matters
Ability to read and interpret rules, policies, and procedures
Ability to solve problems and find solutions
Ability to compose routine correspondence from brief instructions
Ability to use computer software and applications related to the work including but not limited to, Microsoft Office
Ability to use initiative and sound independent judgment within procedural guidelines
Ability to establish and maintain effective working relationships with those contacted during work
Ability to have direct and tough conversations as needed
Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust
Ability to train others in work procedures
Physical Demands: Must be able walk, stand or sit for prolonged periods of time and involves frequent bending, twisting, and reaching below shoulder level. Requires repetitive use of both hands, including gripping, grasping, fine manipulation and the ability to lift and carry up to 20lbs. Aside from working in a general office environment, in which the majority of the work is sedentary in nature with major exposure to a computer and/or many computer screens, the person in this position will be expected to be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive and graphic and may be emotionally difficult to process, customer service complaints, maintaining the security of information, people and property, competing priorities of reasonable or high significance to the successful function of the department, etc. SUPPLEMENTAL JOB INFORMATION
This is a Civil Service position and is Non-Exempt under FLSA guidelines
This position reports to the Police Services Manager
Supervision exercised: Supervise the work of support staff
Required to be called back, held over, work off-hours, nights, weekends and holiday shifts
Required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information
Recruitment Communication : Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate. Reasonable Accommodation : Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345. Disclaimer : The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order. Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Apr 25, 2024
Full time
Are you looking for a meaningful career that has a positive impact on the community? If you answered YES, come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan. People who come to Sparks stay in Sparks.
Application Tips :
Fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting.
Contact information : use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NOT attach resumes or cover letters . The City of Sparks does not review these items with the application.
Enable TEXT messaging in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process.
The City of Sparks is currently seeking to hire one (1) Police Records Supervisor in the Police Services Division of the Sparks Police Department. If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer This position will close on Thursday, May 9, 2024 at 4:00 PM pacific time, OR when the first 25 qualified applications have been received by Human Resources, WHICHEVER COMES FIRST . Civil Service Testing : Candidates who meet the minimum qualifications will be invited to participate in an Oral Board exam tentatively scheduled the week of May 20, 2024. Candidates will be notified via email of the exact examination date, time and location. DESCRIPTION Under limited supervision communicate and coordinate with command staff, perform difficult, complex or specialized police records office support work, and plan, organize, coordinate, and supervise police records office support staff. DISTINGUISHING CHARACTERISTICS This is the supervisory level in the police records office support series.
Qualifications
Applicants must possess the following minimum qualifications to continue in the recruitment process: Education and Experience: Associate’s degree in business administration, public administration, criminal justice or a related field and three (3) years of experience in the areas of fingerprinting, criminal history checks, processing records and records management, and/or evidence collection and issuing citations with a law enforcement agency. or High School Diploma or equivalent and five (5) years of experience providing support in the areas of fingerprinting, criminal history checks, records and records management, and/or evidence collection and issuing citations with a law enforcement agency. Licenses and Certificates: Must obtain within six (6) months of hire and maintain throughout employment, a valid NCIC/NCJIS certification. Must obtain within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license. Must obtain within six (6) months of hire and maintain throughout employment, a valid Nevada Notary certification.
Examples of Essential Duties
Plan, schedule, assign, coordinate, review, train, evaluate and supervise the work of police records staff. Mentor, coach, train and develop staff in work policy and procedures. Assist in developing goals, objectives, standards, procedures for the records division and in compiling the division budget. Schedule, and maintain appropriate staffing levels, and arrange overtime when necessary. Schedule and conduct regular team and individual meetings with records personnel to ensure effective communication with the department and to facilitate the evaluation of individual and division performance. Conduct employee performance evaluations, investigations, make disciplinary action recommendations, resolve problems and complaints within established guidelines, and provide corrective counseling. Organize, research, and maintain various departmental files. Implement records retention procedures, and research and complete Subpoenas Duces Tecum. Process reports, forms, and records including but not limited to payroll records, timecards, purchase requisitions and orders, court order sealing of records, and intensive public records requests. Perform difficult or specialized police records office work and prepare a variety of legal documents and statistical reports for internal use. Type, compile, enter, and retrieve correspondence, reports, forms, data, and specialized documents such as but not limited to drafts, notes, dictated tapes or brief instructions. Review police case reports for accuracy and coordinate fixing police errors with patrol supervision. Testify in court as a criminal records and procedures, subject matter expert, as required. Perform a variety of administrative duties such as but not limited to inventory, ordering, stocking supplies, arranging for the repair of equipment, preparing and shipping department parcels, transmitting information, and keeping reference materials up to date. Receive referrals of visitors and telephone calls and direct the customer to the proper person or personally handle the situation or problem presented. Audit and validate crime data for National Incident-Based Reporting System (NIBRS) submittal to the State of Nevada. Complete ATAC functions, such as entering warrants, completing validations, and conducting offline searches. Participate in the recruiting and hiring process for assigned areas. Serve as the department’s Volunteer Program Coordinator which includes the responsibility to interview, hire and oversee volunteers, their training, job duties and department activities. Perform related duties and responsibilities as required and other duties which may be assigned. Knowledge, Skills and Abilities:
Knowledge of federal, state, and local laws and regulations related to the work
Knowledge of techniques for training staff in work procedures
Knowledge of basic supervisory principles and practices
Knowledge of policies and procedures related to police records and the criminal justice system
Knowledge of principles of shift coverage and twenty?four (24) hour staffing
Knowledge of office management practices and procedures including but not limited to filing and basic records management and retention procedures
Knowledge of police case reporting
Knowledge of business math
Knowledge of and ability to use and apply basic law enforcement terminology
Knowledge of and ability to correctly use the English language in spelling, grammar, and punctuation
Knowledge of and ability to follow confidentiality rules and procedures and maintain confidentiality with highly sensitive matters
Ability to read and interpret rules, policies, and procedures
Ability to solve problems and find solutions
Ability to compose routine correspondence from brief instructions
Ability to use computer software and applications related to the work including but not limited to, Microsoft Office
Ability to use initiative and sound independent judgment within procedural guidelines
Ability to establish and maintain effective working relationships with those contacted during work
Ability to have direct and tough conversations as needed
Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust
Ability to train others in work procedures
Physical Demands: Must be able walk, stand or sit for prolonged periods of time and involves frequent bending, twisting, and reaching below shoulder level. Requires repetitive use of both hands, including gripping, grasping, fine manipulation and the ability to lift and carry up to 20lbs. Aside from working in a general office environment, in which the majority of the work is sedentary in nature with major exposure to a computer and/or many computer screens, the person in this position will be expected to be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive and graphic and may be emotionally difficult to process, customer service complaints, maintaining the security of information, people and property, competing priorities of reasonable or high significance to the successful function of the department, etc. SUPPLEMENTAL JOB INFORMATION
This is a Civil Service position and is Non-Exempt under FLSA guidelines
This position reports to the Police Services Manager
Supervision exercised: Supervise the work of support staff
Required to be called back, held over, work off-hours, nights, weekends and holiday shifts
Required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information
Recruitment Communication : Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate. Reasonable Accommodation : Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345. Disclaimer : The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order. Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
The College of Charleston
New York/New Jersey, Charleston, SC
Assistant Director of Admissions - Regional*
Posting Details
POSTING INFORMATION
Internal Title
Assistant Director of Admissions - Regional*
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
5
Level
5
Department
Admissions
Job Purpose
The Assistant Director recruits, evaluates, and counsels prospective and admitted prospective students. Assistant Directors travel extensively (10-15 weeks annually), recruit and counsel prospective and admitted students for undergraduate admission, implement efficient and effective recruitment strategies, and manage assigned recruitment territories. Assistant Directors review applicants for undergraduate admissions and are essential to the day to day functioning of the Office of Admissions (including but not limited to presentations, phone and in personal counseling, and event programming). Assistant Directors have high level programmatic responsibilities. This Assistant Director position is permanently physically located within their assigned territory and works remotely.
Minimum Requirements
Bachelor’s degree required and at least 2 years of admissions experience. Priority given to applicants with previous supervisory experience (student or professional) and/or recruitment experience specific to northern New Jersey, the greater New York City Metropolitan area including Long Island, or Connecticut. An understanding of admissions procedures and the college selection process and an ability to work with diverse student populations is necessary. Ability to travel for extended periods of time. Strong planning, organizing, technology, and oral and written communication skills are essential, as is the ability to work cooperatively with other staff members and the college community. As a regional position, this Assistant Director must be a self-starter, able to work independently from remote home/office location while also functioning as part of the larger Charleston Admissions team. Must provide exemplary customer service and display enthusiasm about the College. Must be an independent decision maker, have high degree of integrity and communicate frequently with supervisors. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess excellent communication, organization, and customer service skills. Must have considerable knowledge, skills, and ability in computer operations, data entry, Microsoft Office Suite, and the ability to work closely with the other members of the admissions staff and across campus. Priority given to applicants that adapt well to evolving technology.
Additional Comments Regarding Position
This position serves prospective students from Northern New Jersey, New York, and Connecticut. *The position will be expected to work from a home office within this territory, ideally in the northern New Jersey or New York City metropolitan region. Remote positions are expected to travel to campus 4-6 times a year. Must be able to travel extensively. Must have a valid SC or other state driver’s license.
Evening and weekend work will be required. Ability to lift and carry 40 – 60 lbs. is necessary. Experience working with CRM software (especially admissions specific CRMs like Salesforce/TargetX, Slate, etc.) and Banner products is preferred but not required.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
**Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
**$46,019 - $64,000
Posting Date
04/25/2024
Closing Date
05/13/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024065
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15389
Job Duties
Job Duties
Activity
The Assistant Director is responsible for managing assigned recruitment territory (northern NJ, NY, CT). The Assistant Director will research the territory and develop plans and strategies to increase enrollment and yield. Implementing recruitment strategies requires extensive travel (at least 10-15 weeks annually including but not limited to high school visits, college fairs, informal interviews, admitted and prospective student events, and school counselor events). Requires significant follow-up and relationship building with various constituencies (students, parents, school counselors, Alumni, Parent’s Council, Board members etc.) in order to meet enrollment goals determined by the Division of Enrollment Planning. The Assistant Director is primarily responsible for their assigned territory but is expected to be able to counsel and assist any prospective student. As a regional position, the Assistant Director is responsible for developing and maintaining College of Charleston’s presence in the area including year-round recruitment and yield activities.
Essential or Marginal
Essential
Percent of Time
50
Activity
The Assistant Director is responsible for advising varying audiences (students, parents, school counselors, etc.) on admissions procedures, reviewing applications for degree seeking admission, and evaluating credentials. Advising may occur both on campus or while travelling assigned territory. A specialty population may be assigned for evaluation in addition to the specific territory. The Assistant Director is responsible for evaluating applications and credentials for roughly 1,000 to 1,600 applications per year. This requires adherence to the admissions policies and procedures of the Office of Admissions, the Division of Enrollment Planning, and the College of Charleston.
Essential or Marginal
Essential
Percent of Time
30
Activity
Provides assistance with the planning, execution, and evaluation of large and small admissions events for prospective students and their families, both on campus and off campus locations. Works with the Admissions Events Manager to plan activities that are associated with specific on-campus admissions events. Remote Assistant Directors work directly with the Volunteer Coordinator to plan events specific to their higher volume territory needs.
Essential or Marginal
Essential
Percent of Time
20
Apr 25, 2024
Full time
Assistant Director of Admissions - Regional*
Posting Details
POSTING INFORMATION
Internal Title
Assistant Director of Admissions - Regional*
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
5
Level
5
Department
Admissions
Job Purpose
The Assistant Director recruits, evaluates, and counsels prospective and admitted prospective students. Assistant Directors travel extensively (10-15 weeks annually), recruit and counsel prospective and admitted students for undergraduate admission, implement efficient and effective recruitment strategies, and manage assigned recruitment territories. Assistant Directors review applicants for undergraduate admissions and are essential to the day to day functioning of the Office of Admissions (including but not limited to presentations, phone and in personal counseling, and event programming). Assistant Directors have high level programmatic responsibilities. This Assistant Director position is permanently physically located within their assigned territory and works remotely.
Minimum Requirements
Bachelor’s degree required and at least 2 years of admissions experience. Priority given to applicants with previous supervisory experience (student or professional) and/or recruitment experience specific to northern New Jersey, the greater New York City Metropolitan area including Long Island, or Connecticut. An understanding of admissions procedures and the college selection process and an ability to work with diverse student populations is necessary. Ability to travel for extended periods of time. Strong planning, organizing, technology, and oral and written communication skills are essential, as is the ability to work cooperatively with other staff members and the college community. As a regional position, this Assistant Director must be a self-starter, able to work independently from remote home/office location while also functioning as part of the larger Charleston Admissions team. Must provide exemplary customer service and display enthusiasm about the College. Must be an independent decision maker, have high degree of integrity and communicate frequently with supervisors. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess excellent communication, organization, and customer service skills. Must have considerable knowledge, skills, and ability in computer operations, data entry, Microsoft Office Suite, and the ability to work closely with the other members of the admissions staff and across campus. Priority given to applicants that adapt well to evolving technology.
Additional Comments Regarding Position
This position serves prospective students from Northern New Jersey, New York, and Connecticut. *The position will be expected to work from a home office within this territory, ideally in the northern New Jersey or New York City metropolitan region. Remote positions are expected to travel to campus 4-6 times a year. Must be able to travel extensively. Must have a valid SC or other state driver’s license.
Evening and weekend work will be required. Ability to lift and carry 40 – 60 lbs. is necessary. Experience working with CRM software (especially admissions specific CRMs like Salesforce/TargetX, Slate, etc.) and Banner products is preferred but not required.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
**Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
**$46,019 - $64,000
Posting Date
04/25/2024
Closing Date
05/13/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024065
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15389
Job Duties
Job Duties
Activity
The Assistant Director is responsible for managing assigned recruitment territory (northern NJ, NY, CT). The Assistant Director will research the territory and develop plans and strategies to increase enrollment and yield. Implementing recruitment strategies requires extensive travel (at least 10-15 weeks annually including but not limited to high school visits, college fairs, informal interviews, admitted and prospective student events, and school counselor events). Requires significant follow-up and relationship building with various constituencies (students, parents, school counselors, Alumni, Parent’s Council, Board members etc.) in order to meet enrollment goals determined by the Division of Enrollment Planning. The Assistant Director is primarily responsible for their assigned territory but is expected to be able to counsel and assist any prospective student. As a regional position, the Assistant Director is responsible for developing and maintaining College of Charleston’s presence in the area including year-round recruitment and yield activities.
Essential or Marginal
Essential
Percent of Time
50
Activity
The Assistant Director is responsible for advising varying audiences (students, parents, school counselors, etc.) on admissions procedures, reviewing applications for degree seeking admission, and evaluating credentials. Advising may occur both on campus or while travelling assigned territory. A specialty population may be assigned for evaluation in addition to the specific territory. The Assistant Director is responsible for evaluating applications and credentials for roughly 1,000 to 1,600 applications per year. This requires adherence to the admissions policies and procedures of the Office of Admissions, the Division of Enrollment Planning, and the College of Charleston.
Essential or Marginal
Essential
Percent of Time
30
Activity
Provides assistance with the planning, execution, and evaluation of large and small admissions events for prospective students and their families, both on campus and off campus locations. Works with the Admissions Events Manager to plan activities that are associated with specific on-campus admissions events. Remote Assistant Directors work directly with the Volunteer Coordinator to plan events specific to their higher volume territory needs.
Essential or Marginal
Essential
Percent of Time
20
Are you looking for a meaningful career that has a positive impact on the community ? If you answered YES , come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan. People who come to Sparks stay in Sparks.
The Ideal Candidate: The City's Information Technology Division is looking for an individual with a strong background in forensic lab practices and procedures, knowledge of evidence handling in a legal setting or law office, knowledge of discovery rules and/or rules of civil discovery and with the experience and ability to testify as an expert witness. This individual will work with City staff such as but not limited to the City Attorney's Office and City Clerk's office to perform work in support of the City's electronic discovery and public records needs. Are you the ideal candidate? If so, apply now! Application Tips :
Fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting.
Contact information : use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NO T attach resumes or cover letters . The City of Sparks does not review these items with the application.
Enable TEXT messaging in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process.
While this position is open until 09/30/2024, depending on qualified candidates, multiple application review dates may occur sooner. The posting may be extended or close without notice if a sufficient number of applications are received and a hiring decision can be made before then. Therefore, individuals are encouraged to apply immediately. Only complete applications will be reviewed for minimum qualifications. The first review of applications will happen by May 7, 2024. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
DESCRIPTION
Forensic Data Analyst I
Under direct supervision, responsible for processing electronic discovery, public records analysis, data recovery, and forensic investigations. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Information Technology Forensic Data Analyst series.
Forensic Data Analyst II Under limited supervision, responsible for processing electronic discovery, public records analysis, data recovery, and forensic investigations. DISTINGUISHING CHARACTERISTICS This is the experienced class in the Information Technology Forensic Data Analyst series. This class is distinguished from the Forensic Data Analyst I by performing extensive data analysis and recovery with a high degree of independence.
Qualifications:
Applicants must possess the following minimum qualifications to continue in the recruitment process:
Forensic Data Analyst I
Education and Experience : Bachelor's Degree with major course work in computer science, information security or a related field and one (1) year of technical experience working in cybersecurity and/or data analysis. OR equivalent combination of education and experience. Licenses and Certificates : Must obtain within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license. Must obtain within six (6) months of hire and maintain throughout employment, Network + and Security + certifications. Must obtain within six (6) months of hire and maintain throughout employment, Incident Command System (ICS) 100/200.
Forensic Data Analyst II
Education and Experience : Bachelor's Degree with major course work in computer science, information security or a related field and three (3) years of technical experience working in cybersecurity and/or data analysis. OR equivalent combination of education and experience. Licenses and Certificates : Must obtain within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license. Must obtain at time of hire and maintain throughout employment, Network+ and Security+ certifications. Must obtain within six (6) months of hire and maintain throughout employment, Incident Command System (ICS) 100/200.
Examples of Essential Duties: Forensic Data Analyst I Work with City staff to perform regular and extensive data recovery and analysis functions in support of a variety of needs including but not limited to the City’s electronic discovery and public records needs, public records analysis, data recovery operations and forensic investigations. Assist the Security Administrator with the ongoing development of the City’s overall security platforms in relation to industry standard forensic practices, forensic data investigation, analysis, and recovery efforts in response to cybersecurity events. Maintain confidentiality handling highly sensitive and confidential matters and materials. Extract data using native tools and computer forensic tools from systems such as but not limited to Office 365, network shares, SQL databases, Windows servers, Windows desktops, and Linux systems. Conduct live analysis on networks, and multiple platforms. Provide subject matter expertise on data forensics by maintaining current technical knowledge and trends, industry best practices, and City policies and procedures related to the work. Review publications, attend trainings and workshops. Testify to authenticate records or as an expert witness as needed. Prepare operational documentation for use by City staff and conduct security assessments and exams on compromised computers and servers. Serve on various City committees and serves as a liaison with outside consultants, vendors and peer institution groups as needed. Work with internal customers and peer organizations to perform research, testing, evaluation and implementation of enterprise servers and systems. Perform other duties which may be assigned. Knowledge, Skills and Abilities:
Knowledge of rules of discovery and/or rules of civil discovery
Knowledge of forensic lab practices and procedures and evidence handling
Knowledge of Active Directory, LDAP and Single Sign-On including support services and technologies such as but not limited to DNS, DHCP, Group Policy, OU structures and security delegation models
Knowledge of computer security procedures and best practices
Knowledge of basic accounting, statistical, business administration and office procedures
Knowledge of and ability to use computer applications, related software, and operating systems such as but not limited to Windows servers and desktops, macOS, iOS, Android, Linux and UNIX, Office 365, network shares, SQL databases, and native and computer forensic tools such as Exterro
Ability to understand and follow oral and written directions
Ability to organize and prioritize work schedule and handle multiple priorities, projects, and complex tasks
Ability to work in a team-based environment to achieve common goals
Ability to communicate clearly and concisely, both orally and in writing, maintain accurate logs and records
Ability to establish and maintain effective relationships with those contacted during work
Ability to follow and maintain confidentiality
Ability to train others in work procedures
Physical Demands: Requires ability to work in a typical office setting and use standard office equipment. Ability to stand or sit for prolonged periods of time. Occasionally stoop, bend, kneel, crouch, crawl, reach and twist. Occasionally lift, carry push, and/or pull light to moderate amounts of weight frequently and to use assisted lifting techniques to lift50-75 pounds. Ability to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. Some work is performed in a computer operations environment with exposure to noise, dust, fumes and controlled environments. SUPPLEMENTAL JOB POSTING INFORMATION
This position is Exempt under FLSA guidelines
This position is at-will and exempt from the Regulations of the Civil Service Commission
This position reports to the Information Technology Manager
Supervision exercised: None. May act as the Information Technology Security Administrator
Irregularities in the work schedule are expected and occur on a regular basis
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Forensic Data Analyst II Work with City staff to perform regular and extensive data recovery and analysis functions in support of a variety of needs including but not limited to the City’s electronic discovery and public records needs, public records analysis, data recovery operations and forensic investigations. Assist the Security Administrator with the ongoing development of the City’s overall security platforms in relation to industry standard forensic practices, forensic data investigation, analysis, and recovery efforts in response to cybersecurity events. Maintain confidentiality handling highly sensitive and confidential matters and materials. Extract data using native tools and computer forensic tools from systems such as but not limited to Office 365, network shares, SQL databases, Windows servers, Windows desktops, and Linux systems. Conduct live analysis on networks, and multiple platforms. Provide subject matter expertise on data forensics by maintaining current technical knowledge and trends, industry best practices, and City policies and procedures related to the work. Review publications, attend trainings and workshops. Testify to authenticate records or as an expert witness as needed. Prepare operational documentation for use by city staff and conduct security assessments and exams on compromised computers and servers. Serve on various city committees and serves as a liaison with outside consultants, vendors and peer institution groups as needed. Works with internal customers and peer organizations to perform research, testing, evaluation and implementation of enterprise servers and systems. Perform other duties which may be assigned. Knowledge, Skills and Abilities:
Knowledge of discovery rules and/or rules of civil discovery
Knowledge of forensic lab practices and procedures and evidence handling
Knowledge of Active Directory, LDAP and Single Sign-On including support services and technologies such as but not limited to DNS, DHCP, Group Policy, OU structures and security delegation models
Knowledge of computer security procedures and best practices
Knowledge of basic accounting, statistical, business administration and office procedures
Knowledge of and ability to use computer applications, related software, and operating systems such as but not limited to Windows servers and desktops, macOS, iOS, Android, Linux and UNIX, Office 365, network shares, SQL databases, and native and computer forensic tools such as Exterro
Ability to understand and follow oral and written directions
Ability to organize and prioritize work schedule and handle multiple priorities, projects, and complex tasks
Ability to work in a team-based environment to achieve common goals
Ability to communicate clearly and concisely, both orally and in writing, maintain accurate logs and records
Ability to establish and maintain effective relationships with those contacted during work
Ability to follow and maintain confidentiality
Ability to train others in work procedures
Physical Demands: Requires ability to work in a typical office setting and use standard office equipment. Ability to stand or sit for prolonged periods of time. Occasionally stoop, bend, kneel, crouch, crawl, reach and twist. Occasionally lift, carry push, and/or pull light to moderate amounts of weight frequently and to use assisted lifting techniques to lift 50-75 pounds. Ability to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. Some work is performed in a computer operations environment with exposure to noise, dust, fumes and controlled environments. SUPPLEMENTAL JOB POSTING INFORMATION
This position is Exempt under FLSA guidelines
This position is at-will and exempt from the Regulations of the Civil Service Commission
This position reports to the Information Technology Manager
Supervision exercised: None. May act as the Information Technology Security Administrator
Irregularities in the work schedule are expected and occur on a regular basis
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information:You are required to submit any required documents as requested above, at time of application for further consideration. Failure to submit the required and/or requested information may result in rejection of your application. Recruitment Communication: Human Resources will be contacting you at various stages of the recruitment process via email, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate. Reasonable Accommodation : Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345. Disclaimer : The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Apr 23, 2024
Full time
Are you looking for a meaningful career that has a positive impact on the community ? If you answered YES , come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan. People who come to Sparks stay in Sparks.
The Ideal Candidate: The City's Information Technology Division is looking for an individual with a strong background in forensic lab practices and procedures, knowledge of evidence handling in a legal setting or law office, knowledge of discovery rules and/or rules of civil discovery and with the experience and ability to testify as an expert witness. This individual will work with City staff such as but not limited to the City Attorney's Office and City Clerk's office to perform work in support of the City's electronic discovery and public records needs. Are you the ideal candidate? If so, apply now! Application Tips :
Fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting.
Contact information : use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NO T attach resumes or cover letters . The City of Sparks does not review these items with the application.
Enable TEXT messaging in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process.
While this position is open until 09/30/2024, depending on qualified candidates, multiple application review dates may occur sooner. The posting may be extended or close without notice if a sufficient number of applications are received and a hiring decision can be made before then. Therefore, individuals are encouraged to apply immediately. Only complete applications will be reviewed for minimum qualifications. The first review of applications will happen by May 7, 2024. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
DESCRIPTION
Forensic Data Analyst I
Under direct supervision, responsible for processing electronic discovery, public records analysis, data recovery, and forensic investigations. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Information Technology Forensic Data Analyst series.
Forensic Data Analyst II Under limited supervision, responsible for processing electronic discovery, public records analysis, data recovery, and forensic investigations. DISTINGUISHING CHARACTERISTICS This is the experienced class in the Information Technology Forensic Data Analyst series. This class is distinguished from the Forensic Data Analyst I by performing extensive data analysis and recovery with a high degree of independence.
Qualifications:
Applicants must possess the following minimum qualifications to continue in the recruitment process:
Forensic Data Analyst I
Education and Experience : Bachelor's Degree with major course work in computer science, information security or a related field and one (1) year of technical experience working in cybersecurity and/or data analysis. OR equivalent combination of education and experience. Licenses and Certificates : Must obtain within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license. Must obtain within six (6) months of hire and maintain throughout employment, Network + and Security + certifications. Must obtain within six (6) months of hire and maintain throughout employment, Incident Command System (ICS) 100/200.
Forensic Data Analyst II
Education and Experience : Bachelor's Degree with major course work in computer science, information security or a related field and three (3) years of technical experience working in cybersecurity and/or data analysis. OR equivalent combination of education and experience. Licenses and Certificates : Must obtain within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license. Must obtain at time of hire and maintain throughout employment, Network+ and Security+ certifications. Must obtain within six (6) months of hire and maintain throughout employment, Incident Command System (ICS) 100/200.
Examples of Essential Duties: Forensic Data Analyst I Work with City staff to perform regular and extensive data recovery and analysis functions in support of a variety of needs including but not limited to the City’s electronic discovery and public records needs, public records analysis, data recovery operations and forensic investigations. Assist the Security Administrator with the ongoing development of the City’s overall security platforms in relation to industry standard forensic practices, forensic data investigation, analysis, and recovery efforts in response to cybersecurity events. Maintain confidentiality handling highly sensitive and confidential matters and materials. Extract data using native tools and computer forensic tools from systems such as but not limited to Office 365, network shares, SQL databases, Windows servers, Windows desktops, and Linux systems. Conduct live analysis on networks, and multiple platforms. Provide subject matter expertise on data forensics by maintaining current technical knowledge and trends, industry best practices, and City policies and procedures related to the work. Review publications, attend trainings and workshops. Testify to authenticate records or as an expert witness as needed. Prepare operational documentation for use by City staff and conduct security assessments and exams on compromised computers and servers. Serve on various City committees and serves as a liaison with outside consultants, vendors and peer institution groups as needed. Work with internal customers and peer organizations to perform research, testing, evaluation and implementation of enterprise servers and systems. Perform other duties which may be assigned. Knowledge, Skills and Abilities:
Knowledge of rules of discovery and/or rules of civil discovery
Knowledge of forensic lab practices and procedures and evidence handling
Knowledge of Active Directory, LDAP and Single Sign-On including support services and technologies such as but not limited to DNS, DHCP, Group Policy, OU structures and security delegation models
Knowledge of computer security procedures and best practices
Knowledge of basic accounting, statistical, business administration and office procedures
Knowledge of and ability to use computer applications, related software, and operating systems such as but not limited to Windows servers and desktops, macOS, iOS, Android, Linux and UNIX, Office 365, network shares, SQL databases, and native and computer forensic tools such as Exterro
Ability to understand and follow oral and written directions
Ability to organize and prioritize work schedule and handle multiple priorities, projects, and complex tasks
Ability to work in a team-based environment to achieve common goals
Ability to communicate clearly and concisely, both orally and in writing, maintain accurate logs and records
Ability to establish and maintain effective relationships with those contacted during work
Ability to follow and maintain confidentiality
Ability to train others in work procedures
Physical Demands: Requires ability to work in a typical office setting and use standard office equipment. Ability to stand or sit for prolonged periods of time. Occasionally stoop, bend, kneel, crouch, crawl, reach and twist. Occasionally lift, carry push, and/or pull light to moderate amounts of weight frequently and to use assisted lifting techniques to lift50-75 pounds. Ability to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. Some work is performed in a computer operations environment with exposure to noise, dust, fumes and controlled environments. SUPPLEMENTAL JOB POSTING INFORMATION
This position is Exempt under FLSA guidelines
This position is at-will and exempt from the Regulations of the Civil Service Commission
This position reports to the Information Technology Manager
Supervision exercised: None. May act as the Information Technology Security Administrator
Irregularities in the work schedule are expected and occur on a regular basis
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Forensic Data Analyst II Work with City staff to perform regular and extensive data recovery and analysis functions in support of a variety of needs including but not limited to the City’s electronic discovery and public records needs, public records analysis, data recovery operations and forensic investigations. Assist the Security Administrator with the ongoing development of the City’s overall security platforms in relation to industry standard forensic practices, forensic data investigation, analysis, and recovery efforts in response to cybersecurity events. Maintain confidentiality handling highly sensitive and confidential matters and materials. Extract data using native tools and computer forensic tools from systems such as but not limited to Office 365, network shares, SQL databases, Windows servers, Windows desktops, and Linux systems. Conduct live analysis on networks, and multiple platforms. Provide subject matter expertise on data forensics by maintaining current technical knowledge and trends, industry best practices, and City policies and procedures related to the work. Review publications, attend trainings and workshops. Testify to authenticate records or as an expert witness as needed. Prepare operational documentation for use by city staff and conduct security assessments and exams on compromised computers and servers. Serve on various city committees and serves as a liaison with outside consultants, vendors and peer institution groups as needed. Works with internal customers and peer organizations to perform research, testing, evaluation and implementation of enterprise servers and systems. Perform other duties which may be assigned. Knowledge, Skills and Abilities:
Knowledge of discovery rules and/or rules of civil discovery
Knowledge of forensic lab practices and procedures and evidence handling
Knowledge of Active Directory, LDAP and Single Sign-On including support services and technologies such as but not limited to DNS, DHCP, Group Policy, OU structures and security delegation models
Knowledge of computer security procedures and best practices
Knowledge of basic accounting, statistical, business administration and office procedures
Knowledge of and ability to use computer applications, related software, and operating systems such as but not limited to Windows servers and desktops, macOS, iOS, Android, Linux and UNIX, Office 365, network shares, SQL databases, and native and computer forensic tools such as Exterro
Ability to understand and follow oral and written directions
Ability to organize and prioritize work schedule and handle multiple priorities, projects, and complex tasks
Ability to work in a team-based environment to achieve common goals
Ability to communicate clearly and concisely, both orally and in writing, maintain accurate logs and records
Ability to establish and maintain effective relationships with those contacted during work
Ability to follow and maintain confidentiality
Ability to train others in work procedures
Physical Demands: Requires ability to work in a typical office setting and use standard office equipment. Ability to stand or sit for prolonged periods of time. Occasionally stoop, bend, kneel, crouch, crawl, reach and twist. Occasionally lift, carry push, and/or pull light to moderate amounts of weight frequently and to use assisted lifting techniques to lift 50-75 pounds. Ability to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. Some work is performed in a computer operations environment with exposure to noise, dust, fumes and controlled environments. SUPPLEMENTAL JOB POSTING INFORMATION
This position is Exempt under FLSA guidelines
This position is at-will and exempt from the Regulations of the Civil Service Commission
This position reports to the Information Technology Manager
Supervision exercised: None. May act as the Information Technology Security Administrator
Irregularities in the work schedule are expected and occur on a regular basis
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information:You are required to submit any required documents as requested above, at time of application for further consideration. Failure to submit the required and/or requested information may result in rejection of your application. Recruitment Communication: Human Resources will be contacting you at various stages of the recruitment process via email, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate. Reasonable Accommodation : Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345. Disclaimer : The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
America Votes
In the following states: AZ, FL, CO, GA, MN, NH, NV, OH, PA.
Organization Overview
America Votes works with over 400 state and national partner organizations to advance progressive policies, win elections, and protect every American's right to vote.
Since 2003, America Votes has been the common link between many of the largest and most influential issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, they have engaged communities across the country to act on critical issues - from fighting for working families, to defending reproductive freedom, to protecting the environment, and more - and mobilized millions of voters to turn out on Election Day.
America Votes works year-round nationally and in more than 20 states, acting as permanent campaign infrastructure to continually advance progressive causes and win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in states.
America Votes also works to improve election systems and fight back against efforts to suppress voters, taking the lead throughout their state network to coordinate and execute advocacy campaigns with allies to reform elections and modernize the voting process.
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, beginning with the foundational right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities faced by our staff, our partners, and the communities that we engage in our work. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
America Votes is seeking a Data and Program Manager for a full-time, 2024-cycle position in the following states: AZ, FL, CO, GA, MN, NH, NV, OH, PA. The Data and Program Manager plays a key role in the advancement of the progressive movement in the state, including supporting the growth, strategy, and effectiveness of coalition direct voter contact programs through issue and election activity. This person will be the keeper and coordinator of some of the most exciting progressive work in the state. This position is ideal for someone who has entry level campaign experience and is eager to learn more, has a passion for helping others do their best work, and is excited about the details and tools that power direct voter contact programs. The position works directly with the America Votes team, as well as dozens of progressive partners across the state.
The Program and Data Manager will be responsible for supporting partner organizations running program in the state including field operations, integrating best practices, and using voter contact tools like VAN, Get Thru and Scale to Win. The position ends December 31, 2024.
Location
The Data and Program Manager positions are based in the state where they are assigned. The cities below are the preferred but not the required location. Other localities in the state are negotiable.
Phoenix, AZ
Miami or Tampa, FL
Denver, CO
Atlanta, GA
Minneapolis, MN
Las Vegas, NV
Concord, NH
Columbus, OH
Philadelphia, PA
Responsibilities
Project Support and Management: Support coalition programs of America Votes primarily focused on direct voter contact. Program areas might include campus programs, ballot initiatives, tactic-specific programs (canvass, phone, relational programs, etc), down ballot focused programs (congressional, state level or local races, etc), Get Out the Vote programs, and other state-specific campaign projects.
Partner Support : Support coalition partners through the implementation of campaign plans (electoral, voting rights). This may include providing technical and organizing assistance for individual partner organizations or groups of partners , responding to programmatic requests, and supporting the implementation of winning strategies. Work with the state data director to support data needs of partner programs, including some VAN administration responsibilities. Portfolio may include some tools support including VAN, AV housed/created coordination tools, direct voter contact tools, and some grant management.
Support Coalition Management : Work with the state team on tracking and coordination tools to support the implementation of the America Votes program across tactics and partners. Support and create content for reports and deliver presentations to diverse sets of stakeholders, sometimes on short timelines. This work may include some coalition administration tasks like scheduling, coordinating communication to coalition partners, and supporting in person meetings and events.
Direct Voter Contact Program Support : Support coalition campaign work on field tactics implementation (like canvassing), including supporting the integration of best practices. Support electoral and advocacy program implementation across partner organizations including script development and support some partners in using VAN (Voter Activation Network). This work may include developing systems or updating existing systems to manage the information, advance training, and strengthen the integration of best practices in the work. This work may include voting rights and election administration.
Program Implementation Support : Support meetings of coalition partners, which may include work groups on election-related topics such as campus programs, ballot initiatives, down ballot programs (congressional, state legislative, etc). Support events of America Votes partners and allies including coalition meetings and trainings, canvassing events, phone banks, and other direct voter contact events. Support program implementation through program participation, basic VAN administration, supporting program training and debrief activities, and support in using direct voter contact tools.
Other responsibilities as assigned.
Qualifications
Required
Ideal candidates will have at least 1 cycle of experience in progressive political campaigns, progressive non-profits or similar organizations (with a campaign focus), or similar transferable experience. Ideal candidates will have experience with direct voter contact and canvass operations.
Experience working with underrepresented and/or historically marginalized communities, particularly in electoral or political settings.
Strong sense of ownership and resilience with respect to planning ahead, finding alternative paths when needed, and moving forward after setbacks. Demonstrated a bility to move people to action and hold them accountable with and without formal authority.
Familiarity with VAN (Voter Activation Network) or similar systems is a plus.
Demonstrated ability to be able to practice confidentiality, discretion and legal compliance in the work.
Familiarity with early vote, vote by mail, and voter mobilization programs. Familiarity with young voter programs including campus organizing models is a plus. Understanding of common voter contact methods like canvass, mail, and phone programs and applying those to persuasion and mobilization efforts, including early vote. Understanding of digital programs, relational programs, or broadcast programs a plus
Ability to work independently and to drive and manage own workload; ability to manage several tasks/projects concurrently and prioritize work effectively by making and meeting team goals.
Proficient in Microsoft Office / Google Drive with emphasis on using Excel, Powerpoint, Google Slides and Google Sheets. Must have the ability to manage a high volume of campaign data as well as create informational decks/slideshows.
Ability to travel within the state (as needed); ability to work irregular campaign style hours, especially during the peak months of the electoral cycle. Attend and lead meetings in person one-on-one, in small groups, and in large coalition meeting settings.
Candidates should have a spirit of service and curiosity, along with a diplomatic approach to problem-solving in work with outside partners and while working independently or on a team.
Preferred
Ideal candidates will have experience with data and targeting, using data to inform organizing and electoral campaign strategies. Familiarity with integrating research and best practices into a program is a plus.
Familiarity with digital tools.
High level of competency with google sheets and manipulating a large volume of data
Experience or training in race equity/anti-racist frameworks; a general understanding of how power. intersects with gender, race, ethnicity, sexual orientation and class in organizing and electoral settings.
Compensation
The minimum salary for this position is $60,000 - $70,000 ($5,000-5,833/month) with a potential election year bonus, based on performance and the state's election landscape.
America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, a monthly cell phone stipend, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization.
America Votes provides a generous paid time off policy including paid vacation; paid sick leave and personal days; at least 10 Federal paid holidays including Juneteenth; and paid organizational time off from at least December 25 to January 1. This is a 2024 cycle position and this position ends December 31, 2024.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form. Please indicate your state(s) of interest in your cover letter and the cover letter file name.
https://americavotes.isolvedhire.com/jobs/1166170
If you experience any technical difficulties with our application form, please email recruiting@americavotes.org. Please note that only applications received through the application form will be considered; please do not email us your application materials.
Apr 19, 2024
Full time
Organization Overview
America Votes works with over 400 state and national partner organizations to advance progressive policies, win elections, and protect every American's right to vote.
Since 2003, America Votes has been the common link between many of the largest and most influential issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, they have engaged communities across the country to act on critical issues - from fighting for working families, to defending reproductive freedom, to protecting the environment, and more - and mobilized millions of voters to turn out on Election Day.
America Votes works year-round nationally and in more than 20 states, acting as permanent campaign infrastructure to continually advance progressive causes and win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in states.
America Votes also works to improve election systems and fight back against efforts to suppress voters, taking the lead throughout their state network to coordinate and execute advocacy campaigns with allies to reform elections and modernize the voting process.
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, beginning with the foundational right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities faced by our staff, our partners, and the communities that we engage in our work. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
America Votes is seeking a Data and Program Manager for a full-time, 2024-cycle position in the following states: AZ, FL, CO, GA, MN, NH, NV, OH, PA. The Data and Program Manager plays a key role in the advancement of the progressive movement in the state, including supporting the growth, strategy, and effectiveness of coalition direct voter contact programs through issue and election activity. This person will be the keeper and coordinator of some of the most exciting progressive work in the state. This position is ideal for someone who has entry level campaign experience and is eager to learn more, has a passion for helping others do their best work, and is excited about the details and tools that power direct voter contact programs. The position works directly with the America Votes team, as well as dozens of progressive partners across the state.
The Program and Data Manager will be responsible for supporting partner organizations running program in the state including field operations, integrating best practices, and using voter contact tools like VAN, Get Thru and Scale to Win. The position ends December 31, 2024.
Location
The Data and Program Manager positions are based in the state where they are assigned. The cities below are the preferred but not the required location. Other localities in the state are negotiable.
Phoenix, AZ
Miami or Tampa, FL
Denver, CO
Atlanta, GA
Minneapolis, MN
Las Vegas, NV
Concord, NH
Columbus, OH
Philadelphia, PA
Responsibilities
Project Support and Management: Support coalition programs of America Votes primarily focused on direct voter contact. Program areas might include campus programs, ballot initiatives, tactic-specific programs (canvass, phone, relational programs, etc), down ballot focused programs (congressional, state level or local races, etc), Get Out the Vote programs, and other state-specific campaign projects.
Partner Support : Support coalition partners through the implementation of campaign plans (electoral, voting rights). This may include providing technical and organizing assistance for individual partner organizations or groups of partners , responding to programmatic requests, and supporting the implementation of winning strategies. Work with the state data director to support data needs of partner programs, including some VAN administration responsibilities. Portfolio may include some tools support including VAN, AV housed/created coordination tools, direct voter contact tools, and some grant management.
Support Coalition Management : Work with the state team on tracking and coordination tools to support the implementation of the America Votes program across tactics and partners. Support and create content for reports and deliver presentations to diverse sets of stakeholders, sometimes on short timelines. This work may include some coalition administration tasks like scheduling, coordinating communication to coalition partners, and supporting in person meetings and events.
Direct Voter Contact Program Support : Support coalition campaign work on field tactics implementation (like canvassing), including supporting the integration of best practices. Support electoral and advocacy program implementation across partner organizations including script development and support some partners in using VAN (Voter Activation Network). This work may include developing systems or updating existing systems to manage the information, advance training, and strengthen the integration of best practices in the work. This work may include voting rights and election administration.
Program Implementation Support : Support meetings of coalition partners, which may include work groups on election-related topics such as campus programs, ballot initiatives, down ballot programs (congressional, state legislative, etc). Support events of America Votes partners and allies including coalition meetings and trainings, canvassing events, phone banks, and other direct voter contact events. Support program implementation through program participation, basic VAN administration, supporting program training and debrief activities, and support in using direct voter contact tools.
Other responsibilities as assigned.
Qualifications
Required
Ideal candidates will have at least 1 cycle of experience in progressive political campaigns, progressive non-profits or similar organizations (with a campaign focus), or similar transferable experience. Ideal candidates will have experience with direct voter contact and canvass operations.
Experience working with underrepresented and/or historically marginalized communities, particularly in electoral or political settings.
Strong sense of ownership and resilience with respect to planning ahead, finding alternative paths when needed, and moving forward after setbacks. Demonstrated a bility to move people to action and hold them accountable with and without formal authority.
Familiarity with VAN (Voter Activation Network) or similar systems is a plus.
Demonstrated ability to be able to practice confidentiality, discretion and legal compliance in the work.
Familiarity with early vote, vote by mail, and voter mobilization programs. Familiarity with young voter programs including campus organizing models is a plus. Understanding of common voter contact methods like canvass, mail, and phone programs and applying those to persuasion and mobilization efforts, including early vote. Understanding of digital programs, relational programs, or broadcast programs a plus
Ability to work independently and to drive and manage own workload; ability to manage several tasks/projects concurrently and prioritize work effectively by making and meeting team goals.
Proficient in Microsoft Office / Google Drive with emphasis on using Excel, Powerpoint, Google Slides and Google Sheets. Must have the ability to manage a high volume of campaign data as well as create informational decks/slideshows.
Ability to travel within the state (as needed); ability to work irregular campaign style hours, especially during the peak months of the electoral cycle. Attend and lead meetings in person one-on-one, in small groups, and in large coalition meeting settings.
Candidates should have a spirit of service and curiosity, along with a diplomatic approach to problem-solving in work with outside partners and while working independently or on a team.
Preferred
Ideal candidates will have experience with data and targeting, using data to inform organizing and electoral campaign strategies. Familiarity with integrating research and best practices into a program is a plus.
Familiarity with digital tools.
High level of competency with google sheets and manipulating a large volume of data
Experience or training in race equity/anti-racist frameworks; a general understanding of how power. intersects with gender, race, ethnicity, sexual orientation and class in organizing and electoral settings.
Compensation
The minimum salary for this position is $60,000 - $70,000 ($5,000-5,833/month) with a potential election year bonus, based on performance and the state's election landscape.
America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, a monthly cell phone stipend, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization.
America Votes provides a generous paid time off policy including paid vacation; paid sick leave and personal days; at least 10 Federal paid holidays including Juneteenth; and paid organizational time off from at least December 25 to January 1. This is a 2024 cycle position and this position ends December 31, 2024.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form. Please indicate your state(s) of interest in your cover letter and the cover letter file name.
https://americavotes.isolvedhire.com/jobs/1166170
If you experience any technical difficulties with our application form, please email recruiting@americavotes.org. Please note that only applications received through the application form will be considered; please do not email us your application materials.
The College of Charleston
Charleston, South Carolina
Associate Director of Admissions
Posting Details
POSTING INFORMATION
Internal Title
Associate Director of Admissions
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
Admissions
Job Purpose
The Associate Director recruits, evaluates, and counsels prospective and admitted prospective students. Associate Directors travel extensively (10-15 weeks annually), recruit and counsel prospective and admitted students for undergraduate admission, implement recruitment strategies, and manage assigned recruitment territories. Associate Directors review applicants for undergraduate admissions. Associate Directors have both high level programmatic and supervisory responsibilities (supervision includes Admissions Counselors and/or Assistant Directors). Associate Directors work closely with leadership in the Division of Enrollment Planning to research and develop recruitment strategies to reach enrollment goals.
Minimum Requirements
A Bachelor’s degree and at least 3 years of admissions experience with supervisory experience required. Priority given to applicants with a Master’s degree. An understanding of admissions procedures and the college selection process and an ability to work with diverse student populations is necessary. Ability to travel for extended periods of time. Strong planning, organizing, technology, and oral and written communication skills are essential, as is the ability to work cooperatively with other staff members and the college community. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess excellent communication, organization, and customer service skills. Must have considerable knowledge, skills, and ability in computer operations, data entry, Microsoft Office Suite, and the ability to work closely with the other members of the admissions staff and across campus. Highly prefer candidates that adapt well to evolving technology.
Additional Comments Regarding Position
Must be able to travel extensively. Must have a valid driver’s license or ability to obtain one. Evening and weekend work will be required. Ability to lift and carry 40 – 60 lbs. is
necessary. Experience working with CRM software (Salesforce/TargetX, transcript software, etc.) and SunGuard Banner products is preferred but not required.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$55,341 - $63,000
Posting Date
04/01/2024
Closing Date
04/23/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024050
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15204
Job Duties
Job Duties
Activity
The Associate Director is responsible for managing assigned recruitment territory. The Associate Director will research the territory and develop plans and strategies to increase enrollment and yield. Implementing recruitment strategies requires extensive travel (10-15 weeks annually including but not limited to high school visits, college fairs, informal interviews, admitted and prospective student events, and school counselor events). Requires significant follow-up and relationship building with various constituencies (students, parents, school counselors, community-based organizations, Alumni, Parent’s Council, Board members etc.) in order to meet enrollment goals determined by the Division of Enrollment Planning. The Associate Director is primarily responsible for their assigned territory but is expected to be able to counsel and assist any prospective student.
Essential or Marginal
Essential
Percent of Time
25
Activity
The Associate Director is responsible for advising varying audiences (students, parents, school counselors, community-based organizations, etc.) on admissions procedures, reviewing applications for degree seeking admission, and evaluating credentials. Advising may occur both on campus or while travelling assigned territory. A specialty population may be assigned for evaluation in addition to the specific territory. The Associate Director is responsible for evaluating applications and credentials for roughly 1,000 to 2,000 applications per year. This requires adherence to the admissions policies and procedures of the Office of Admissions, the Division of Enrollment Planning, and the College of Charleston. Associate Directors sit on higher level committees that help shape the incoming class and make final admissions decisions to reach university enrollment goals.
Essential or Marginal
Essential
Percent of Time
25
Activity
The Associate Director is essential to the day to day operation of the Office of Admissions. The Associate Director manages mid-level counseling staff, conducts informal student interviews, meets with walk-in customers, and fields phone calls and emails from students, parents, school counselors, etc.
Essential or Marginal
Essential
Percent of Time
10
Activity
Personnel management. Associate Director is responsible for supervising and managing Admissions Counselors and/or Assistant Directors. Associate Director will develop, plan and implement specific projects with supervisees while managing their schedules, processes, and performance.
Essential or Marginal
Essential
Percent of Time
25
Activity
Provides assistance with the planning, execution, and evaluation of large and small admissions events for prospective students and their families, both on campus and off campus locations. Works with Admissions Events to plan activities that are associated with recruitment related experiences.
Essential or Marginal
Essential
Percent of Time
15
Apr 01, 2024
Full time
Associate Director of Admissions
Posting Details
POSTING INFORMATION
Internal Title
Associate Director of Admissions
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
Admissions
Job Purpose
The Associate Director recruits, evaluates, and counsels prospective and admitted prospective students. Associate Directors travel extensively (10-15 weeks annually), recruit and counsel prospective and admitted students for undergraduate admission, implement recruitment strategies, and manage assigned recruitment territories. Associate Directors review applicants for undergraduate admissions. Associate Directors have both high level programmatic and supervisory responsibilities (supervision includes Admissions Counselors and/or Assistant Directors). Associate Directors work closely with leadership in the Division of Enrollment Planning to research and develop recruitment strategies to reach enrollment goals.
Minimum Requirements
A Bachelor’s degree and at least 3 years of admissions experience with supervisory experience required. Priority given to applicants with a Master’s degree. An understanding of admissions procedures and the college selection process and an ability to work with diverse student populations is necessary. Ability to travel for extended periods of time. Strong planning, organizing, technology, and oral and written communication skills are essential, as is the ability to work cooperatively with other staff members and the college community. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess excellent communication, organization, and customer service skills. Must have considerable knowledge, skills, and ability in computer operations, data entry, Microsoft Office Suite, and the ability to work closely with the other members of the admissions staff and across campus. Highly prefer candidates that adapt well to evolving technology.
Additional Comments Regarding Position
Must be able to travel extensively. Must have a valid driver’s license or ability to obtain one. Evening and weekend work will be required. Ability to lift and carry 40 – 60 lbs. is
necessary. Experience working with CRM software (Salesforce/TargetX, transcript software, etc.) and SunGuard Banner products is preferred but not required.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$55,341 - $63,000
Posting Date
04/01/2024
Closing Date
04/23/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024050
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15204
Job Duties
Job Duties
Activity
The Associate Director is responsible for managing assigned recruitment territory. The Associate Director will research the territory and develop plans and strategies to increase enrollment and yield. Implementing recruitment strategies requires extensive travel (10-15 weeks annually including but not limited to high school visits, college fairs, informal interviews, admitted and prospective student events, and school counselor events). Requires significant follow-up and relationship building with various constituencies (students, parents, school counselors, community-based organizations, Alumni, Parent’s Council, Board members etc.) in order to meet enrollment goals determined by the Division of Enrollment Planning. The Associate Director is primarily responsible for their assigned territory but is expected to be able to counsel and assist any prospective student.
Essential or Marginal
Essential
Percent of Time
25
Activity
The Associate Director is responsible for advising varying audiences (students, parents, school counselors, community-based organizations, etc.) on admissions procedures, reviewing applications for degree seeking admission, and evaluating credentials. Advising may occur both on campus or while travelling assigned territory. A specialty population may be assigned for evaluation in addition to the specific territory. The Associate Director is responsible for evaluating applications and credentials for roughly 1,000 to 2,000 applications per year. This requires adherence to the admissions policies and procedures of the Office of Admissions, the Division of Enrollment Planning, and the College of Charleston. Associate Directors sit on higher level committees that help shape the incoming class and make final admissions decisions to reach university enrollment goals.
Essential or Marginal
Essential
Percent of Time
25
Activity
The Associate Director is essential to the day to day operation of the Office of Admissions. The Associate Director manages mid-level counseling staff, conducts informal student interviews, meets with walk-in customers, and fields phone calls and emails from students, parents, school counselors, etc.
Essential or Marginal
Essential
Percent of Time
10
Activity
Personnel management. Associate Director is responsible for supervising and managing Admissions Counselors and/or Assistant Directors. Associate Director will develop, plan and implement specific projects with supervisees while managing their schedules, processes, and performance.
Essential or Marginal
Essential
Percent of Time
25
Activity
Provides assistance with the planning, execution, and evaluation of large and small admissions events for prospective students and their families, both on campus and off campus locations. Works with Admissions Events to plan activities that are associated with recruitment related experiences.
Essential or Marginal
Essential
Percent of Time
15
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Education and Experience
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Knowledge of: general office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Local 307 position. First review date: April 10, 2024. This recruitment may close at any time on or after the first review date.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Work Environment and Physical Demands
Work is performed primarily in an office setting. Some walking, bending and carrying light items is required. In some positions the incumbent may be spending a major part of the workday exchanging information over a counter. Such duty may require prolonged periods of standing.
Essential duties include walking, driving, stamina, seeing, reading, speaking, handwriting and hearing.
Occasionally, incumbents experience highly stressful situations in the process of resolving problems of an immediate nature, such as facing irate citizens dissatisfied with information received, action taken or to be taken by a division or department, or denial of service for cause.
Operating a motor vehicle may also be required.
Salary Grade
Local 307.5
Salary Range
$21.76 - $28.28- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Mar 28, 2024
Full time
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Education and Experience
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Knowledge of: general office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Local 307 position. First review date: April 10, 2024. This recruitment may close at any time on or after the first review date.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Work Environment and Physical Demands
Work is performed primarily in an office setting. Some walking, bending and carrying light items is required. In some positions the incumbent may be spending a major part of the workday exchanging information over a counter. Such duty may require prolonged periods of standing.
Essential duties include walking, driving, stamina, seeing, reading, speaking, handwriting and hearing.
Occasionally, incumbents experience highly stressful situations in the process of resolving problems of an immediate nature, such as facing irate citizens dissatisfied with information received, action taken or to be taken by a division or department, or denial of service for cause.
Operating a motor vehicle may also be required.
Salary Grade
Local 307.5
Salary Range
$21.76 - $28.28- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Human Resource Specialist I/II/III
$52,339 – $60,011 / year or higher DOQ + Full-Time County Benefits .
James City County’s General Services Department seeks an individual to perform responsible work coordinating the day-to-day administration of comprehensive human resource activities for the General Services Department. There are three levels of the Human Resource Specialist General Services Department distinguished by the level of work performed and the qualifications of the employee.
Responsibilities:
Coordinates with department staff regarding human resource processes including employment and recruitment, onboarding, new hire training, benefits, retention, compensation, and HRIS systems; provides oversight and guidance to General Services staff to ensure best practices and applicable laws and processes are followed.
Coordinates and administers recruiting and new employee hiring processes; develops and implements marketing strategies to increase and attract a qualified and diverse applicant pool; develops and implements selection strategies for best qualified candidates; creates and maintains relationships with local schools to foster trades work-based learning and internships, and employment opportunities.
Assists with employee relations issues, including investigation and implementation of recommended disciplinary actions; works with Human Resource staff, General Services division supervisors and employees to resolve employee complaints and management issues; ensures actions taken are in compliance with James City County personnel policies and procedures, human resource management practices and applicable laws and regulations.
Ensures compliance and accuracy of records and retention management to include I-9, medical documentation, FOIA requests, subpoenas, and EVerify notifications.
Performs data entry in variety of databases; ensures accuracy of data and overall system integrity; maintains department related information on the County website and the intranet.
Keeps up-to-date on current trends and legislation in the human resource field; recommends changes to policies, procedures and practices to reflect best management practices and comply with current laws and regulations; conducts research on a wide variety of Human Resource related topics; provides consultation to employees and managers of the divisions within the General Services Department in all areas of human resource management.
Requirements:
Any combination of education and experience equivalent to an Associate’s degree in human resource management or related field; Bachelor’s degree preferred; some professional human resource work experience, preferably in the public sector.
Experience with Vista HRMS, SQL and Web design programs preferred.
Experience developing and implementing successful social media and digital marketing campaigns is preferred.
Must have reliable transportation to work site(s).
Knowledge of principles and practices of professional human resource work; employee recruitment and hiring processes.
Knowledge of the Fair Labor Standards Act (FLSA), equal employment opportunity regulations, Affordable Care Act (ACA) and other employment laws; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction; and modern trends, issues, and practices in human resource field.
Skill in use of computer software, especially Microsoft Office Suite; and excellent written and oral communication skills.
Ability to maintain moderately complex records and ensure their confidentiality; follow verbal and written instructions; work under pressure and meet deadlines; resolve problems and complaints and deal with irate customers effectively; understand and interpret policies and procedures; establish and maintain effective working relationships with County employees, vendors, and the public.
Click here for full job description. Accepting applications until 11:59PM EST on 04/25/2024. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Mar 15, 2024
Full time
Human Resource Specialist I/II/III
$52,339 – $60,011 / year or higher DOQ + Full-Time County Benefits .
James City County’s General Services Department seeks an individual to perform responsible work coordinating the day-to-day administration of comprehensive human resource activities for the General Services Department. There are three levels of the Human Resource Specialist General Services Department distinguished by the level of work performed and the qualifications of the employee.
Responsibilities:
Coordinates with department staff regarding human resource processes including employment and recruitment, onboarding, new hire training, benefits, retention, compensation, and HRIS systems; provides oversight and guidance to General Services staff to ensure best practices and applicable laws and processes are followed.
Coordinates and administers recruiting and new employee hiring processes; develops and implements marketing strategies to increase and attract a qualified and diverse applicant pool; develops and implements selection strategies for best qualified candidates; creates and maintains relationships with local schools to foster trades work-based learning and internships, and employment opportunities.
Assists with employee relations issues, including investigation and implementation of recommended disciplinary actions; works with Human Resource staff, General Services division supervisors and employees to resolve employee complaints and management issues; ensures actions taken are in compliance with James City County personnel policies and procedures, human resource management practices and applicable laws and regulations.
Ensures compliance and accuracy of records and retention management to include I-9, medical documentation, FOIA requests, subpoenas, and EVerify notifications.
Performs data entry in variety of databases; ensures accuracy of data and overall system integrity; maintains department related information on the County website and the intranet.
Keeps up-to-date on current trends and legislation in the human resource field; recommends changes to policies, procedures and practices to reflect best management practices and comply with current laws and regulations; conducts research on a wide variety of Human Resource related topics; provides consultation to employees and managers of the divisions within the General Services Department in all areas of human resource management.
Requirements:
Any combination of education and experience equivalent to an Associate’s degree in human resource management or related field; Bachelor’s degree preferred; some professional human resource work experience, preferably in the public sector.
Experience with Vista HRMS, SQL and Web design programs preferred.
Experience developing and implementing successful social media and digital marketing campaigns is preferred.
Must have reliable transportation to work site(s).
Knowledge of principles and practices of professional human resource work; employee recruitment and hiring processes.
Knowledge of the Fair Labor Standards Act (FLSA), equal employment opportunity regulations, Affordable Care Act (ACA) and other employment laws; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction; and modern trends, issues, and practices in human resource field.
Skill in use of computer software, especially Microsoft Office Suite; and excellent written and oral communication skills.
Ability to maintain moderately complex records and ensure their confidentiality; follow verbal and written instructions; work under pressure and meet deadlines; resolve problems and complaints and deal with irate customers effectively; understand and interpret policies and procedures; establish and maintain effective working relationships with County employees, vendors, and the public.
Click here for full job description. Accepting applications until 11:59PM EST on 04/25/2024. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Position Title: Program Coordinator
Location: Resolution Headquarters at 370 Lexington Avenue, Suite 302, New York, NY
Classification: Non-exempt, full-time
Reporting To: Assistant Director of Programs
Start Date: Immediate
Salary Range: $26.50-28/hour
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Program Coordinator will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle.
This is a new role working closely with both Assistant Directors of Programs to provide administrative support to Fellows as they onboard onto the program and facilitate access to venture-related, professional resources, opportunities, and educational engagement. The Program Coordinator will also be responsible for key data management tasks and helping to draft content and resources for Resolution’s global audience. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Coordinate the initial introductions between Fellows and their volunteer mentors, whom we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship, including Community Member and Subsequent Social Enterprise Fellows.
Fellow Opportunities and Resources Support
Draft Fellow recommendation letters and nominations for external opportunities.
Help Fellows access information by updating and enhancing the Resolution Resource Platform website, working alongside the Program Associate.
Assist the Program Associate with maintaining Instagram, WhatsApp, Facebook community, LinkedIn groups, and Community Platforms by posting opportunities and events, answering requests, and sharing resources.
Provide logistical support for Resolution’s Accelerating Impact Challenge.
Update and maintain records in Salesforce, generating reports, updating the website for newly cleared Fellows, and tracking in all relevant documents.
Event and Initiatives
Schedule office hours (accessible online meetings with Subject Matter Experts) with multiple corporate partners for Fellows alongside the Assistant Director of Programs.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, supporting logistics, and tracking attendance for reporting.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Edit video content from existing event/initiative recordings for Resolution’s internal YouTube page and social media platforms.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Other related duties, as requested.
Qualifications
At least one year of relevant work or strong internship experience.
Highly organized with meticulous attention to detail and follow through.
Ability to work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/)
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Experience in research, collecting data, and creating systems.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
Feb 07, 2024
Full time
Position Title: Program Coordinator
Location: Resolution Headquarters at 370 Lexington Avenue, Suite 302, New York, NY
Classification: Non-exempt, full-time
Reporting To: Assistant Director of Programs
Start Date: Immediate
Salary Range: $26.50-28/hour
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Program Coordinator will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle.
This is a new role working closely with both Assistant Directors of Programs to provide administrative support to Fellows as they onboard onto the program and facilitate access to venture-related, professional resources, opportunities, and educational engagement. The Program Coordinator will also be responsible for key data management tasks and helping to draft content and resources for Resolution’s global audience. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Coordinate the initial introductions between Fellows and their volunteer mentors, whom we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship, including Community Member and Subsequent Social Enterprise Fellows.
Fellow Opportunities and Resources Support
Draft Fellow recommendation letters and nominations for external opportunities.
Help Fellows access information by updating and enhancing the Resolution Resource Platform website, working alongside the Program Associate.
Assist the Program Associate with maintaining Instagram, WhatsApp, Facebook community, LinkedIn groups, and Community Platforms by posting opportunities and events, answering requests, and sharing resources.
Provide logistical support for Resolution’s Accelerating Impact Challenge.
Update and maintain records in Salesforce, generating reports, updating the website for newly cleared Fellows, and tracking in all relevant documents.
Event and Initiatives
Schedule office hours (accessible online meetings with Subject Matter Experts) with multiple corporate partners for Fellows alongside the Assistant Director of Programs.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, supporting logistics, and tracking attendance for reporting.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Edit video content from existing event/initiative recordings for Resolution’s internal YouTube page and social media platforms.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Other related duties, as requested.
Qualifications
At least one year of relevant work or strong internship experience.
Highly organized with meticulous attention to detail and follow through.
Ability to work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/)
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Experience in research, collecting data, and creating systems.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
POSITION: Bilingual (Spanish) Interpretive Outreach Assistant
Position Type: Contractual, Seasonal
Position Length: Summer (3-5 months)
Start Date: Anticipated start date of late-Spring, preferably May 20th
Applications will be accepted on a rolling basis
STARTING SALARY: $18 per hour
Background:
The Chesapeake Conservancy is hiring Bilingual (Spanish) Interpretive Outreach Assistants to develop and deliver culturally relevant and linguistically inclusive programming at selected parks within the Greater Baltimore-Washington region. Bilingual Interpretive Outreach Assistants will work alongside park staff to develop and lead programs in English and Spanish, connect with visitors, educate and inspire stewardship through the Es Mi Parque (It’s My Park) program.
This program will help create meaningful and trusting relationships with Latino communities in the Baltimore-Washington area and use existing connections and networks to build inclusive community programming at four sites: Sandy Point State Park, North Point State Park, Masonville Cove and Patuxent Research Refuge. These sites have prioritized engaging Latino communities.
These positions will be stationed at specific parks and will be required to travel to parks throughout the state of Maryland.
Location Preference:
Sandy Point State Park (Anne Arundel County)
North Point State Park (Baltimore County)
Patuxent Research Refuge (Prince George’s and Howard Counties)
Masonville Cove (City of Baltimore)
General Responsibilities:
Successful candidates must be able to communicate (oral and written) in English and Spanish, work independently in the field and perform various interpretive, educational and administrative duties, including:
Build relationships and meaningfully engage Spanish-speaking communities;
Collaborate with park staff and partners to translate and develop programs, signs, brochures and other park materials that will resonate with Latino communities;
Help develop program marketing materials and assist with community outreach;
Cultivate a positive, fun and safe environment for audiences from all ages and backgrounds;
Engage the Spanish-speaking community in hands-on activities, stories and other creative pathways that spark a personal connection to the environment;
Track audience engagements during programs, and gauge the success of these programs and materials;
Identify needs of the park in relation to effective outreach and communication for Spanish-speaking visitors;
Assist in community outreach events with partner organizations geared to the Latino community such as Es Mi Parque , Latino Conservation Week and Hispanic Heritage Month events;
Perform other duties as assigned.
This position is eligible for Sick and Family Leave but no other benefits. Work is performed indoors and outdoors under various weather conditions. Applicants must be available to work weekends, evenings and holidays as scheduled. Shifts may be as long as 12 hours per day. Minimum of 30 hours per week, not to exceed 40 hours per week. Positions are seasonal summer positions with potential to go part time during the off-season.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
Education: Possession of a high school diploma or high school equivalence certificate.
Experience: Hold solid communication skills in both English and Spanish; possess an interest in natural and cultural history; have experience working with the public; ability to follow oral and written instructions; and ability to work in a team setting.
Required Qualifications:
Age 18 or over
Fully bilingual (English-Spanish)
Adherence to all State and Federal laws and safety regulations
Ability to work well and effectively on a team
Ability to work independently with guidance from supervisors
Ability to work with a diverse staff and engage with a diverse range of people
Demonstrate exceptional interpersonal and communication skills
Ability to work in a virtual setting while at a home office or area away from the office
Attendance at all required trainings and meetings
Access to reliable transportation and ability to travel across the state of Maryland as needed
Demonstrate oral and written proficiency and fluency in Spanish
Preferred Qualifications:
Passion for nature and protecting the environment
Experience with engaging diverse communities
Solid interpretation and educational skills
Commitment to Diversity, Equity and Inclusion principles
Ability to transport themselves to training, events and other activities when necessary.
Final candidates may be subject to a background check to check their driving records, as they may be asked to operate park vehicles (vans, trucks, SUVs, etc.) depending on their assigned park.
WE ARE COMMITTED TO BEING A DIVERSE AND WELCOMING WORKPLACE
The Chesapeake Conservancy is an equal opportunity employer. We do not discriminate on the basis of race, religion, national origin, color, age, sex, disability, veteran status, sexual orientation, genetic information, gender identity, refusal to submit to a genetic test or to make available genetic test results, or any other legally protected characteristic.
Chesapeake Conservancy understands that protecting and restoring the natural and cultural resources of the Chesapeake Bay watershed requires intentional commitment to inclusive practices and narratives within the conservation movement. Through our work we celebrate and elevate the people, places, and cultures of the region, especially by engaging underrepresented communities. Committing to the values of Diversity, Equity, Inclusion, and Justice is critical to achieve our vision of a Chesapeake that is healthy, accessible to everyone, and a place where people and wildlife thrive. To that end, we commit ourselves to Diversity, Equity, Inclusion, and Justice both in our programmatic priorities and our internal organizational development through inclusive recruitment of staff and board members, and fostering a diverse and inclusive culture.
Jan 12, 2024
Seasonal
POSITION: Bilingual (Spanish) Interpretive Outreach Assistant
Position Type: Contractual, Seasonal
Position Length: Summer (3-5 months)
Start Date: Anticipated start date of late-Spring, preferably May 20th
Applications will be accepted on a rolling basis
STARTING SALARY: $18 per hour
Background:
The Chesapeake Conservancy is hiring Bilingual (Spanish) Interpretive Outreach Assistants to develop and deliver culturally relevant and linguistically inclusive programming at selected parks within the Greater Baltimore-Washington region. Bilingual Interpretive Outreach Assistants will work alongside park staff to develop and lead programs in English and Spanish, connect with visitors, educate and inspire stewardship through the Es Mi Parque (It’s My Park) program.
This program will help create meaningful and trusting relationships with Latino communities in the Baltimore-Washington area and use existing connections and networks to build inclusive community programming at four sites: Sandy Point State Park, North Point State Park, Masonville Cove and Patuxent Research Refuge. These sites have prioritized engaging Latino communities.
These positions will be stationed at specific parks and will be required to travel to parks throughout the state of Maryland.
Location Preference:
Sandy Point State Park (Anne Arundel County)
North Point State Park (Baltimore County)
Patuxent Research Refuge (Prince George’s and Howard Counties)
Masonville Cove (City of Baltimore)
General Responsibilities:
Successful candidates must be able to communicate (oral and written) in English and Spanish, work independently in the field and perform various interpretive, educational and administrative duties, including:
Build relationships and meaningfully engage Spanish-speaking communities;
Collaborate with park staff and partners to translate and develop programs, signs, brochures and other park materials that will resonate with Latino communities;
Help develop program marketing materials and assist with community outreach;
Cultivate a positive, fun and safe environment for audiences from all ages and backgrounds;
Engage the Spanish-speaking community in hands-on activities, stories and other creative pathways that spark a personal connection to the environment;
Track audience engagements during programs, and gauge the success of these programs and materials;
Identify needs of the park in relation to effective outreach and communication for Spanish-speaking visitors;
Assist in community outreach events with partner organizations geared to the Latino community such as Es Mi Parque , Latino Conservation Week and Hispanic Heritage Month events;
Perform other duties as assigned.
This position is eligible for Sick and Family Leave but no other benefits. Work is performed indoors and outdoors under various weather conditions. Applicants must be available to work weekends, evenings and holidays as scheduled. Shifts may be as long as 12 hours per day. Minimum of 30 hours per week, not to exceed 40 hours per week. Positions are seasonal summer positions with potential to go part time during the off-season.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
Education: Possession of a high school diploma or high school equivalence certificate.
Experience: Hold solid communication skills in both English and Spanish; possess an interest in natural and cultural history; have experience working with the public; ability to follow oral and written instructions; and ability to work in a team setting.
Required Qualifications:
Age 18 or over
Fully bilingual (English-Spanish)
Adherence to all State and Federal laws and safety regulations
Ability to work well and effectively on a team
Ability to work independently with guidance from supervisors
Ability to work with a diverse staff and engage with a diverse range of people
Demonstrate exceptional interpersonal and communication skills
Ability to work in a virtual setting while at a home office or area away from the office
Attendance at all required trainings and meetings
Access to reliable transportation and ability to travel across the state of Maryland as needed
Demonstrate oral and written proficiency and fluency in Spanish
Preferred Qualifications:
Passion for nature and protecting the environment
Experience with engaging diverse communities
Solid interpretation and educational skills
Commitment to Diversity, Equity and Inclusion principles
Ability to transport themselves to training, events and other activities when necessary.
Final candidates may be subject to a background check to check their driving records, as they may be asked to operate park vehicles (vans, trucks, SUVs, etc.) depending on their assigned park.
WE ARE COMMITTED TO BEING A DIVERSE AND WELCOMING WORKPLACE
The Chesapeake Conservancy is an equal opportunity employer. We do not discriminate on the basis of race, religion, national origin, color, age, sex, disability, veteran status, sexual orientation, genetic information, gender identity, refusal to submit to a genetic test or to make available genetic test results, or any other legally protected characteristic.
Chesapeake Conservancy understands that protecting and restoring the natural and cultural resources of the Chesapeake Bay watershed requires intentional commitment to inclusive practices and narratives within the conservation movement. Through our work we celebrate and elevate the people, places, and cultures of the region, especially by engaging underrepresented communities. Committing to the values of Diversity, Equity, Inclusion, and Justice is critical to achieve our vision of a Chesapeake that is healthy, accessible to everyone, and a place where people and wildlife thrive. To that end, we commit ourselves to Diversity, Equity, Inclusion, and Justice both in our programmatic priorities and our internal organizational development through inclusive recruitment of staff and board members, and fostering a diverse and inclusive culture.
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
12 Paid Holidays
3 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.00 - $26.92 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the Direction of the Food Pantry Supervisor of the Necessities of Life Program (NOLP), promote access to food and nutrition education services to people with HIV through the recruitment and coordination of volunteers, recruitment and engagement of clients, and food distribution.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for the recruitment, retention, and collection of all volunteer documents that includes processing and electronically filing.
Assess volunteers’ skills, interests, availability, etc., match volunteers with appropriate placements and maintain a roster of NOLP volunteers
Develop and maintain volunteer resources information and protocols including orientation, policies and procedure documents and volunteer related program publications
Create and manage volunteer development and quality assurance questionnaires used by Volunteer Resources
Participate in community meetings to promote NOLP services
Engage community partners to assess opportunities to recruit new clients to NOLP
Participate in program Outreach Meetings to support the recruit new clients and track progress.
Assist clients with completion of NOLP application forms and related paperwork and data entry.
Assist with food pantry distributions as needed.
Acts as a liaison with agencies that host NOLP food distribution sites in the collection and reporting of client-level data.
Enter client-level data into Casewatch
Collect, process and electronically file client level paperwork that includes enrollment forms and shopping vouchers.
Participate in program quality management processes.
Participate in events that promote gain of knowledge to support good health outcomes for NOLP’s clients.
Assist with the completion of monthly reports.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High School diploma (or GED equivalent) required. Bachelor’s degree in health education or a human services related major/minor preferred. Previous experience in social services preferred. Fluent in Spanish language preferred.
Knowledge of:
Word processing, database operations, spreadsheets, PowerPoint and internet searches.
Ability to:
Communicate effectively with a diverse population. Identify and update community resources; operate standard office equipment including Microsoft Office (Word, Excel, PowerPoint); and meet assigned deadlines. Demonstrate exemplary customer service with an emphasis on engaging clients and service providers.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 50 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID vaccination and booster or medical/religious exemption required.
Equal Opportunity Employer: minority/female/transgender/disability/veteran
Dec 29, 2023
Full time
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
12 Paid Holidays
3 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.00 - $26.92 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the Direction of the Food Pantry Supervisor of the Necessities of Life Program (NOLP), promote access to food and nutrition education services to people with HIV through the recruitment and coordination of volunteers, recruitment and engagement of clients, and food distribution.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for the recruitment, retention, and collection of all volunteer documents that includes processing and electronically filing.
Assess volunteers’ skills, interests, availability, etc., match volunteers with appropriate placements and maintain a roster of NOLP volunteers
Develop and maintain volunteer resources information and protocols including orientation, policies and procedure documents and volunteer related program publications
Create and manage volunteer development and quality assurance questionnaires used by Volunteer Resources
Participate in community meetings to promote NOLP services
Engage community partners to assess opportunities to recruit new clients to NOLP
Participate in program Outreach Meetings to support the recruit new clients and track progress.
Assist clients with completion of NOLP application forms and related paperwork and data entry.
Assist with food pantry distributions as needed.
Acts as a liaison with agencies that host NOLP food distribution sites in the collection and reporting of client-level data.
Enter client-level data into Casewatch
Collect, process and electronically file client level paperwork that includes enrollment forms and shopping vouchers.
Participate in program quality management processes.
Participate in events that promote gain of knowledge to support good health outcomes for NOLP’s clients.
Assist with the completion of monthly reports.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High School diploma (or GED equivalent) required. Bachelor’s degree in health education or a human services related major/minor preferred. Previous experience in social services preferred. Fluent in Spanish language preferred.
Knowledge of:
Word processing, database operations, spreadsheets, PowerPoint and internet searches.
Ability to:
Communicate effectively with a diverse population. Identify and update community resources; operate standard office equipment including Microsoft Office (Word, Excel, PowerPoint); and meet assigned deadlines. Demonstrate exemplary customer service with an emphasis on engaging clients and service providers.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 50 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID vaccination and booster or medical/religious exemption required.
Equal Opportunity Employer: minority/female/transgender/disability/veteran