We are seeking a detail-oriented and efficient Remote Data Entry Clerk to join our team. As a Remote Data Entry Clerk, you will be responsible for accurately inputting and updating data into our systems. This position offers the flexibility to work from home while still contributing to our organization's success.
Responsibilities:
Input and update data into databases and spreadsheets
Verify accuracy of data and make corrections as needed
Organize and maintain files and records
Communicate with team members to ensure data integrity
Objectives:
Ensure timely and accurate data entry
Maintain confidentiality and security of data
Support team members in achieving department goals
Qualifications:
High school diploma or equivalent
Proven experience in data entry or related field
Proficient in Microsoft Office Suite
Strong attention to detail and accuracy
Excellent communication skills
Ability to work independently and meet deadlines
Jul 18, 2024
Full time
We are seeking a detail-oriented and efficient Remote Data Entry Clerk to join our team. As a Remote Data Entry Clerk, you will be responsible for accurately inputting and updating data into our systems. This position offers the flexibility to work from home while still contributing to our organization's success.
Responsibilities:
Input and update data into databases and spreadsheets
Verify accuracy of data and make corrections as needed
Organize and maintain files and records
Communicate with team members to ensure data integrity
Objectives:
Ensure timely and accurate data entry
Maintain confidentiality and security of data
Support team members in achieving department goals
Qualifications:
High school diploma or equivalent
Proven experience in data entry or related field
Proficient in Microsoft Office Suite
Strong attention to detail and accuracy
Excellent communication skills
Ability to work independently and meet deadlines
University of Wyoming - Athletics
Laramie, Wyoming
Assistant Equipment Manager - Olympic
Job Description
Job Purpose: Assist in supervision and duties with assigned sports and departments in support of equipment department functions including purchasing, issuance, and inventory of athletic equipment.
Essential Duties and Responsibilities:
Collaborate with coaches and staff to proactively and effectively address the equipment needs of assigned intercollegiate athletic programs and departments, including purchasing, receiving, issuing, returns, maintenance, and repairs of equipment.
Ensure all athletic equipment which includes, but is not limited to: uniforms, helmets, decals, banners and logos comply with conference and NCAA regulations along with University of Wyoming brand and licensing directives.
Assist with practice and game laundry.
Keep inventory on all apparel, footwear, and accessory items for assigned teams.
Assist in the embellishment process of team issued apparel and competition wear.
Responsible for shipping and receiving duties for Athletic Department.
Assist in supervising and scheduling student managers and interns as needed.
Work with assigned sports and departments. Primary sports for this position are Men’s Basketball, Women’s Basketball, Volleyball, Wrestling, Track and Field, Swimming and Diving, and Soccer.
Attend home contests and practice as needed. Some travel to away contests may be required occasionally.
Assist in the development and monitoring of the equipment budget pertaining to assigned sports teams.
Evening and weekend hours with some travel required.
Assist with distribution of shipping/receiving daily.
Other duties as assigned.
Minimum Qualifications:
Education: Bachelor’s Degree
Experience: 3 Years of Equipment Related Experience
Physical ability to handle bulky or heavy stock items, equipment, and supplies up to 50 lbs.
Knowledge of issuing, fitting, cleaning, and maintaining athletic equipment.
Valid Driver’s License with ability to drive University Vehicles.
Desired Qualifications:
Knowledge of NCAA and NOCSAE rules and guidelines
Knowledge of Microsoft Word, Excel, and Outlook.
Excellent written and verbal communication skills.
Experience with ordering apparel and footwear through team portal system.
Experience in packing and planning for away contests.
Experience supervising student workers.
AEMA Certified Equipment Manager or ability to become certified within one year from hire date.
Experience with the day-to-day problem solving associated with equipment duties and responsibilities.
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/241854/?utm_medium=jobshare
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Jul 16, 2024
Full time
Assistant Equipment Manager - Olympic
Job Description
Job Purpose: Assist in supervision and duties with assigned sports and departments in support of equipment department functions including purchasing, issuance, and inventory of athletic equipment.
Essential Duties and Responsibilities:
Collaborate with coaches and staff to proactively and effectively address the equipment needs of assigned intercollegiate athletic programs and departments, including purchasing, receiving, issuing, returns, maintenance, and repairs of equipment.
Ensure all athletic equipment which includes, but is not limited to: uniforms, helmets, decals, banners and logos comply with conference and NCAA regulations along with University of Wyoming brand and licensing directives.
Assist with practice and game laundry.
Keep inventory on all apparel, footwear, and accessory items for assigned teams.
Assist in the embellishment process of team issued apparel and competition wear.
Responsible for shipping and receiving duties for Athletic Department.
Assist in supervising and scheduling student managers and interns as needed.
Work with assigned sports and departments. Primary sports for this position are Men’s Basketball, Women’s Basketball, Volleyball, Wrestling, Track and Field, Swimming and Diving, and Soccer.
Attend home contests and practice as needed. Some travel to away contests may be required occasionally.
Assist in the development and monitoring of the equipment budget pertaining to assigned sports teams.
Evening and weekend hours with some travel required.
Assist with distribution of shipping/receiving daily.
Other duties as assigned.
Minimum Qualifications:
Education: Bachelor’s Degree
Experience: 3 Years of Equipment Related Experience
Physical ability to handle bulky or heavy stock items, equipment, and supplies up to 50 lbs.
Knowledge of issuing, fitting, cleaning, and maintaining athletic equipment.
Valid Driver’s License with ability to drive University Vehicles.
Desired Qualifications:
Knowledge of NCAA and NOCSAE rules and guidelines
Knowledge of Microsoft Word, Excel, and Outlook.
Excellent written and verbal communication skills.
Experience with ordering apparel and footwear through team portal system.
Experience in packing and planning for away contests.
Experience supervising student workers.
AEMA Certified Equipment Manager or ability to become certified within one year from hire date.
Experience with the day-to-day problem solving associated with equipment duties and responsibilities.
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/241854/?utm_medium=jobshare
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Career Opportunity
Development Administrative Assistant (part-time, non-exempt) The Anacostia Watershed Society is seeking a part-time Development Administrative Assistant to support our Development team. This person will be essential to ensuring the completion of critical development administration, including gift and grant data entry, donor acknowledgements, and donor database management.
The Anacostia Watershed Society receives funding from a variety of donors, and accurate data management of grant agreements, donations, and donation records is a critical part of our donor management strategy. Timely and accurate acknowledgement of donor gifts are essential to maintaining healthy donor relationships, and to growing our funding. Accurate record keeping is equally critical for the organization’s operational and financial management, including our ability to pass our financial audits and maintain our top charity ratings.
This non-exempt position will work 20 hours a week and report to the Director of Development and Communications. Day-to-day roles will vary across weeks depending on workload and priorities. This is a part- time position, with potential in future years to evolve into a full-time position pending budget availability.
About the Anacostia Watershed Society
This position is a great opportunity to help further develop and grow one of the most effective grassroots, community-based non-profit organizations in the Washington, D.C. metro area. Since our founding in 1989, the Anacostia Watershed Society has worked to protect and restore the Anacostia River and its watershed for all who live here and for future generations. Over the past 35 years, AWS has grown from a small group of concerned individuals into an award-winning, $3 million+ non-profit with a staff of 20 that is deeply involved in a cause that affects many different Washington, D.C. area communities within the 176 square-mile watershed.
This is an especially exciting time to join the Anacostia Watershed Society’s team of professionals as we embark on a new and ambitious strategic plan and prepare for the opening of our state-of-the-art environmental education center at Washington, D.C.’s 11th Street Bridge Park in 2026. The Anacostia Watershed Center will be an enriching resource for the diverse communities who live along both sides of the Anacostia River and will house our award-winning education programs for youth and adults of all ages in the District of Columbia, and Prince George’s and Montgomery counties in Maryland.
The Anacostia Watershed Society’s mission is to conserve and restore the Anacostia Watershed for all who live here and for future generations. Pursuing this broad mission, the Society takes on issues of natural resources conservation and management, environmental protection, sustainability, community health and welfare, and environmental justice. We collaborate with diverse stakeholders to advocate at all levels of government for policies that promote greater watershed protection and restoration investments. Our field programs work to restore habitat and wildlife, and to connect local communities to the watershed through volunteer activities, boat tours, and canoe and kayak adventures. Our education programs work with schools, students, and adults throughout Washington, D.C. and Montgomery and Prince George’s counties, engaging them in the classroom and on the river and its banks, providing hands-on experiences that contribute to current restoration projects and prepare the next generation of environmental stewards. In addition, the Anacostia Watershed Society serves as the voice for the river, educating, alerting, cajoling, and, when necessary, challenging government officials, business interests, thought leaders, and the public to go to greater lengths to protect the ecological health of the watershed, improve water quality, and mitigate the negative effects of habitat loss, pollution stormwater, and climate change.
Key Accountabilities
Gift administration:
Logging all donations received in our organizational ledger
Entering donor information into our Constituent Relationship Management (CRM) system
Preparing and sending donor acknowledgement letters
Preparing and reconciling donation and grant invoices
Managing gift documentation
Grant administration:
Entering all grant information into our CRM system
Collating grant financial information from different sources into shared spreadsheets for easy reporting and tracking
Managing grant files
Preparing and reconciling invoices for grant payments
Prospect and pipeline tracking:
As time allows, support in prospect research for potential new organizational funders
Support entry and maintenance of prospect data in our CRM system
Other responsibilities related to gift, grant and proposal management may be assigned within the 20 hour/week time period.
Key Requirements
Commitment and/or passion for environmental sustainability and environmental justice is strongly preferred;
Keen eye for detail, as this is a role that requires careful transcription of information into our systems.
Comfort with CRM systems, spreadsheets (Microsoft excel and google sheets), and database entry and management. Previous experience with CRM (e.g. Salesforce, Salsa, EveryAction) will be highly valuable, but training will be provided.
Proven ability to prioritize even during periods of peak activity and meet deadlines in a timely manner.
Ability to work with and provide excellent customer service internally.
Self-motivation, innovation, resourcefulness, and a collaborative team player.
Willingness to learn new tasks quickly and take on variety of administrative assignments as time allows.
Required Qualifications and Experiences
High school diploma and/or equivalent experience.
Demonstrated experience in data entry and/or database management.
Experience in non-profit gift administration and/or administrative financial management highly valuable.
Experience in conducting research a plus.
Demonstrated passion for Environmental Justice impact for underserved communities.
Experience in project management a plus.
Proficiency in Microsoft Office required.
Valid driver’s license and clean driving record.
Salary and Benefits: $20.20-$23.08/hour ($21K-$24K annualized) depending on level of experience. Plus flexible paid and sick leave plan for part-time employees, a generous 403b retirement plan with employer match, and technology stipend reimbursements.
Interested applicants should email a cover letter and a résumé formally expressing interest to askhr@anacostiaws.org .
AWS encourages and embraces diversity. We seek qualified applicants that reflect the rich diversity of the communities we serve.
Jul 01, 2024
Part time
Career Opportunity
Development Administrative Assistant (part-time, non-exempt) The Anacostia Watershed Society is seeking a part-time Development Administrative Assistant to support our Development team. This person will be essential to ensuring the completion of critical development administration, including gift and grant data entry, donor acknowledgements, and donor database management.
The Anacostia Watershed Society receives funding from a variety of donors, and accurate data management of grant agreements, donations, and donation records is a critical part of our donor management strategy. Timely and accurate acknowledgement of donor gifts are essential to maintaining healthy donor relationships, and to growing our funding. Accurate record keeping is equally critical for the organization’s operational and financial management, including our ability to pass our financial audits and maintain our top charity ratings.
This non-exempt position will work 20 hours a week and report to the Director of Development and Communications. Day-to-day roles will vary across weeks depending on workload and priorities. This is a part- time position, with potential in future years to evolve into a full-time position pending budget availability.
About the Anacostia Watershed Society
This position is a great opportunity to help further develop and grow one of the most effective grassroots, community-based non-profit organizations in the Washington, D.C. metro area. Since our founding in 1989, the Anacostia Watershed Society has worked to protect and restore the Anacostia River and its watershed for all who live here and for future generations. Over the past 35 years, AWS has grown from a small group of concerned individuals into an award-winning, $3 million+ non-profit with a staff of 20 that is deeply involved in a cause that affects many different Washington, D.C. area communities within the 176 square-mile watershed.
This is an especially exciting time to join the Anacostia Watershed Society’s team of professionals as we embark on a new and ambitious strategic plan and prepare for the opening of our state-of-the-art environmental education center at Washington, D.C.’s 11th Street Bridge Park in 2026. The Anacostia Watershed Center will be an enriching resource for the diverse communities who live along both sides of the Anacostia River and will house our award-winning education programs for youth and adults of all ages in the District of Columbia, and Prince George’s and Montgomery counties in Maryland.
The Anacostia Watershed Society’s mission is to conserve and restore the Anacostia Watershed for all who live here and for future generations. Pursuing this broad mission, the Society takes on issues of natural resources conservation and management, environmental protection, sustainability, community health and welfare, and environmental justice. We collaborate with diverse stakeholders to advocate at all levels of government for policies that promote greater watershed protection and restoration investments. Our field programs work to restore habitat and wildlife, and to connect local communities to the watershed through volunteer activities, boat tours, and canoe and kayak adventures. Our education programs work with schools, students, and adults throughout Washington, D.C. and Montgomery and Prince George’s counties, engaging them in the classroom and on the river and its banks, providing hands-on experiences that contribute to current restoration projects and prepare the next generation of environmental stewards. In addition, the Anacostia Watershed Society serves as the voice for the river, educating, alerting, cajoling, and, when necessary, challenging government officials, business interests, thought leaders, and the public to go to greater lengths to protect the ecological health of the watershed, improve water quality, and mitigate the negative effects of habitat loss, pollution stormwater, and climate change.
Key Accountabilities
Gift administration:
Logging all donations received in our organizational ledger
Entering donor information into our Constituent Relationship Management (CRM) system
Preparing and sending donor acknowledgement letters
Preparing and reconciling donation and grant invoices
Managing gift documentation
Grant administration:
Entering all grant information into our CRM system
Collating grant financial information from different sources into shared spreadsheets for easy reporting and tracking
Managing grant files
Preparing and reconciling invoices for grant payments
Prospect and pipeline tracking:
As time allows, support in prospect research for potential new organizational funders
Support entry and maintenance of prospect data in our CRM system
Other responsibilities related to gift, grant and proposal management may be assigned within the 20 hour/week time period.
Key Requirements
Commitment and/or passion for environmental sustainability and environmental justice is strongly preferred;
Keen eye for detail, as this is a role that requires careful transcription of information into our systems.
Comfort with CRM systems, spreadsheets (Microsoft excel and google sheets), and database entry and management. Previous experience with CRM (e.g. Salesforce, Salsa, EveryAction) will be highly valuable, but training will be provided.
Proven ability to prioritize even during periods of peak activity and meet deadlines in a timely manner.
Ability to work with and provide excellent customer service internally.
Self-motivation, innovation, resourcefulness, and a collaborative team player.
Willingness to learn new tasks quickly and take on variety of administrative assignments as time allows.
Required Qualifications and Experiences
High school diploma and/or equivalent experience.
Demonstrated experience in data entry and/or database management.
Experience in non-profit gift administration and/or administrative financial management highly valuable.
Experience in conducting research a plus.
Demonstrated passion for Environmental Justice impact for underserved communities.
Experience in project management a plus.
Proficiency in Microsoft Office required.
Valid driver’s license and clean driving record.
Salary and Benefits: $20.20-$23.08/hour ($21K-$24K annualized) depending on level of experience. Plus flexible paid and sick leave plan for part-time employees, a generous 403b retirement plan with employer match, and technology stipend reimbursements.
Interested applicants should email a cover letter and a résumé formally expressing interest to askhr@anacostiaws.org .
AWS encourages and embraces diversity. We seek qualified applicants that reflect the rich diversity of the communities we serve.
League of Conservation Voters
Washington, DC Metropolitan Area – Hybrid
Title : Administrative Associate Department: Human Resources & Administration Status : Non-Exempt Reports to : Senior Director of IT and Administrative Infrastructure Positions Reporting to this Position : None Location : Washington, DC Metropolitan Area – Hybrid Travel Requirements: Up to 5% Union Position: Yes Job Classification Level: A Salary Range (depending on experience) : $58,000 – $73,000
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Administrative Associate who will directly support the Senior Director of IT and Administrative Infrastructure in executing the administrative operations of LCV and its sister organization, LCV Education Fund. Responsibilities include assisting with office and staff operations, supporting new employee and intern onboarding and offboarding processes, and providing general administrative support to the Human Resources and Administration department. This position is critical to supporting a growing staff and organization with offices across the country and is required to work in-person in the Washington, D.C. office three days per week.
Responsibilities :
Assist in providing general office and administrative support (phones, copiers, eFax, postage meter, etc.) in our Washington, DC office.
Assist with incoming mail and deliveries for the Human Resources & Administration department, including assistance with staff mail deliveries when needed. Routinely check the building mail room, bring LCV packages up to the office, and notify staff if they have received a package.
Serve as backup point of contact to Office Operations Manager for building operations notifications, and notify Washington, DC office staff of building operations updates when necessary.
Coordinate with the Office Operations Manager to submit work order requests to building engineer/manager and applicable vendors.
Assist HR & Administration team with administrative projects for the Washington, DC office to ensure LCV’s office space is inclusive, welcoming, and accessible for all staff and visitors.
Check general voicemail inbox and eFax inbox twice daily and distribute incoming information.
Place orders for coffee, snacks, and kitchen/office supplies and unpack when delivered. Manage inventory and track spending.
Assist staff with technology setup in LCV’s large conference room, as needed.
Coordinate operations and technology onboarding for new employees and interns, as well as offboarding processes for departing employees and interns.
Work with hiring managers to collect information and schedule onboarding sessions.
Coordinate with LCV’s IT consultant to ensure accounts and technology are set up for incoming new employees and interns.
Assist Office Operations Manager in conducting operations onboarding sessions. Distribute appropriate administrative and technology related guides, policies, and procedures to all new employees and interns.
Work with Office Operations Manager to arrange onsite operations onboarding for all new hires and interns based out of the Washington, DC office.
Work with departing employees and interns to ensure LCV’s offboarding process is followed.
Assist with ensuring that LCV’s administrative and operational policies are in alignment with our organizational values of accountability, anti-racism, community, innovation, learning and sustainability.
Coordinate with employees and interns on laptop delivery and return processes, confirm that laptops being returned make it back into LCV’s inventory.
Ensure compliance with LCV’s Work from Home Equipment Policy, place orders for employees when needed, and maintain a record of equipment, furniture, and office supply orders. Place office supply orders for LCV’s remote offices, as needed.
Place staff business card orders on a quarterly basis.
Review the Human Resources & Administration department’s monthly expense reports to ensure spending is aligned with department budget. Process the Administrative and IT Services payments, and complete monthly expense reports in Ramp, as needed.
Update LCV and LCV Education Fund’s Operations Resource Library when needed.
Provide general administrative and planning support to the Human Resources and Administration department.
Contribute to LCV’s commitment to integrating racial justice and equity into the work we do and ensuring an inclusive organizational culture.
Travel up to 5% for staff retreats, trainings and conferences, as needed.
Conduct in-office responsibilities from LCV’s Washington, DC office at least three days per week.
Perform other duties as assigned.
Qualifications:
Work Experience: Required – 1 year of administrative experience, including experience with project management, training others on operations, working with and managing spreadsheets, and tracking a budget or inventory. Preferred – Experience working with a non-profit organization. Experience working with external vendors. Experience with writing/creating documents for internal communication and distribution to staff. Experience with scheduling. Experience with technology workstation setup and technology troubleshooting.
Skills: Required – Highly attentive to detail and able to take ownership of routine tasks; excellent written and oral communications skills; proficient in Microsoft Office 365 and Google Suite; able to maintain confidentiality; strong organizational skills; exhibits strong judgment; self-starter; works well in a fast-paced environment; ability to handle multiple tasks under pressure of deadline and work for several people; plans and can see the big picture. Preferred – Ability to troubleshoot common IT/technology issues. Data management and filing system skills.
Racial Justice and Equity Competencies: Demonstrated awareness of how one’s life experiences influence one’s personal attitudes, biases, and assumptions. Demonstrated commitment to continual learning and ability to successfully deliver culturally responsive services. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and audiovisual systems. This position also involves office management; it requires frequently moving about inside the office to access office equipment, occasionally moving objects up to 20 pounds, and seldom positioning oneself to maintain equipment. Applicants must be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate” in the subject line by July 11, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Jun 28, 2024
Full time
Title : Administrative Associate Department: Human Resources & Administration Status : Non-Exempt Reports to : Senior Director of IT and Administrative Infrastructure Positions Reporting to this Position : None Location : Washington, DC Metropolitan Area – Hybrid Travel Requirements: Up to 5% Union Position: Yes Job Classification Level: A Salary Range (depending on experience) : $58,000 – $73,000
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Administrative Associate who will directly support the Senior Director of IT and Administrative Infrastructure in executing the administrative operations of LCV and its sister organization, LCV Education Fund. Responsibilities include assisting with office and staff operations, supporting new employee and intern onboarding and offboarding processes, and providing general administrative support to the Human Resources and Administration department. This position is critical to supporting a growing staff and organization with offices across the country and is required to work in-person in the Washington, D.C. office three days per week.
Responsibilities :
Assist in providing general office and administrative support (phones, copiers, eFax, postage meter, etc.) in our Washington, DC office.
Assist with incoming mail and deliveries for the Human Resources & Administration department, including assistance with staff mail deliveries when needed. Routinely check the building mail room, bring LCV packages up to the office, and notify staff if they have received a package.
Serve as backup point of contact to Office Operations Manager for building operations notifications, and notify Washington, DC office staff of building operations updates when necessary.
Coordinate with the Office Operations Manager to submit work order requests to building engineer/manager and applicable vendors.
Assist HR & Administration team with administrative projects for the Washington, DC office to ensure LCV’s office space is inclusive, welcoming, and accessible for all staff and visitors.
Check general voicemail inbox and eFax inbox twice daily and distribute incoming information.
Place orders for coffee, snacks, and kitchen/office supplies and unpack when delivered. Manage inventory and track spending.
Assist staff with technology setup in LCV’s large conference room, as needed.
Coordinate operations and technology onboarding for new employees and interns, as well as offboarding processes for departing employees and interns.
Work with hiring managers to collect information and schedule onboarding sessions.
Coordinate with LCV’s IT consultant to ensure accounts and technology are set up for incoming new employees and interns.
Assist Office Operations Manager in conducting operations onboarding sessions. Distribute appropriate administrative and technology related guides, policies, and procedures to all new employees and interns.
Work with Office Operations Manager to arrange onsite operations onboarding for all new hires and interns based out of the Washington, DC office.
Work with departing employees and interns to ensure LCV’s offboarding process is followed.
Assist with ensuring that LCV’s administrative and operational policies are in alignment with our organizational values of accountability, anti-racism, community, innovation, learning and sustainability.
Coordinate with employees and interns on laptop delivery and return processes, confirm that laptops being returned make it back into LCV’s inventory.
Ensure compliance with LCV’s Work from Home Equipment Policy, place orders for employees when needed, and maintain a record of equipment, furniture, and office supply orders. Place office supply orders for LCV’s remote offices, as needed.
Place staff business card orders on a quarterly basis.
Review the Human Resources & Administration department’s monthly expense reports to ensure spending is aligned with department budget. Process the Administrative and IT Services payments, and complete monthly expense reports in Ramp, as needed.
Update LCV and LCV Education Fund’s Operations Resource Library when needed.
Provide general administrative and planning support to the Human Resources and Administration department.
Contribute to LCV’s commitment to integrating racial justice and equity into the work we do and ensuring an inclusive organizational culture.
Travel up to 5% for staff retreats, trainings and conferences, as needed.
Conduct in-office responsibilities from LCV’s Washington, DC office at least three days per week.
Perform other duties as assigned.
Qualifications:
Work Experience: Required – 1 year of administrative experience, including experience with project management, training others on operations, working with and managing spreadsheets, and tracking a budget or inventory. Preferred – Experience working with a non-profit organization. Experience working with external vendors. Experience with writing/creating documents for internal communication and distribution to staff. Experience with scheduling. Experience with technology workstation setup and technology troubleshooting.
Skills: Required – Highly attentive to detail and able to take ownership of routine tasks; excellent written and oral communications skills; proficient in Microsoft Office 365 and Google Suite; able to maintain confidentiality; strong organizational skills; exhibits strong judgment; self-starter; works well in a fast-paced environment; ability to handle multiple tasks under pressure of deadline and work for several people; plans and can see the big picture. Preferred – Ability to troubleshoot common IT/technology issues. Data management and filing system skills.
Racial Justice and Equity Competencies: Demonstrated awareness of how one’s life experiences influence one’s personal attitudes, biases, and assumptions. Demonstrated commitment to continual learning and ability to successfully deliver culturally responsive services. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and audiovisual systems. This position also involves office management; it requires frequently moving about inside the office to access office equipment, occasionally moving objects up to 20 pounds, and seldom positioning oneself to maintain equipment. Applicants must be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate” in the subject line by July 11, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
The Legal Assistant performs a broad range of administrative support for Estate Team. Duties include but are not limited to document production, mailings, filing and data entry.
Job Functions:
Prepares legal documents, correspondence, memos, letters, and reports. Assists with drafting and preparing documents such as probate forms, declinations for fiduciary appointments and trustee resignations and acceptances. Assists in preparing written and oral presentations. Organizes, summarizes, and indexes documents. Sends and retrieves documents from Record Center as needed and follows workflow procedures as it relates to opening/closing matters and generating engagement/disengagement letters.
Establishes and maintains electronic filing system to department standards, including filing all client communications and documents on a regular basis.
Responds to various internal and external client requests and inquiries. Process incoming and outgoing mail throughout the day and respond immediately to time-sensitive mail.
Assists with the preparation of all routine probate court filings.
Assists with the maintenance of the probate court docket for each estate and testamentary trust administered by the firm, together with an effective tickler system for insuring that accounts are allowed by the court on a regular basis.
Supports the preparation and filing of all probate forms and accountings for the state with the applicable Registry of Probate.
Assists with collection of estate assets, scheduling of appraiser and assembling of estate tax binders and filing of tax returns.
Coordinates and schedules internal and external client meetings, including but not limited to reserving conference rooms, registering visitors to the building, etc.
Maintains familiarity with legal terminology, state and federal court filing rules, basic legal procedure, and law firm document protocol. Has knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints, and motions.
Establishes and maintains an effective working relationship with the clients and related advisors and other professionals to obtain and provide information and respond to any concerns or questions.
Maintains complete file for each assigned estate.
May perform additional duties as requested.
Essential Competencies:
Works proactively with others to support efforts within a department or function of the Firm.
Organizes and prioritizes assignments and serves as a department liaison to ensure collaborative efforts result in meeting or exceeding goals and standards.
Maintains current knowledge of trends and developments affecting the area of specialization.
Uses innovative thinking and exercises sound judgment to achieve results.
Qualifications:
Bachelor’s Degree required.
3-5 years’ administrative support experience within Estate Administration.
Experience in managing projects and tasks with multiple stakeholders to a successful conclusion under inflexible deadlines.
Demonstrated ability to work well with multiple supervisors while keeping them informed and involved.
Demonstrated ability to organize work and set priorities to meet deadlines while working independently.
Superior verbal and written communication skills.
Professional demeanor and presentation consistent with a professional office environment.
Strong Excel skills and a proficient user of all other MS Office Suite products. Adaptability to learn and become expert in new applications with limited formal training.
Strong ability to work well with a wide range of personalities and expectations.
Jun 28, 2024
Full time
The Legal Assistant performs a broad range of administrative support for Estate Team. Duties include but are not limited to document production, mailings, filing and data entry.
Job Functions:
Prepares legal documents, correspondence, memos, letters, and reports. Assists with drafting and preparing documents such as probate forms, declinations for fiduciary appointments and trustee resignations and acceptances. Assists in preparing written and oral presentations. Organizes, summarizes, and indexes documents. Sends and retrieves documents from Record Center as needed and follows workflow procedures as it relates to opening/closing matters and generating engagement/disengagement letters.
Establishes and maintains electronic filing system to department standards, including filing all client communications and documents on a regular basis.
Responds to various internal and external client requests and inquiries. Process incoming and outgoing mail throughout the day and respond immediately to time-sensitive mail.
Assists with the preparation of all routine probate court filings.
Assists with the maintenance of the probate court docket for each estate and testamentary trust administered by the firm, together with an effective tickler system for insuring that accounts are allowed by the court on a regular basis.
Supports the preparation and filing of all probate forms and accountings for the state with the applicable Registry of Probate.
Assists with collection of estate assets, scheduling of appraiser and assembling of estate tax binders and filing of tax returns.
Coordinates and schedules internal and external client meetings, including but not limited to reserving conference rooms, registering visitors to the building, etc.
Maintains familiarity with legal terminology, state and federal court filing rules, basic legal procedure, and law firm document protocol. Has knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints, and motions.
Establishes and maintains an effective working relationship with the clients and related advisors and other professionals to obtain and provide information and respond to any concerns or questions.
Maintains complete file for each assigned estate.
May perform additional duties as requested.
Essential Competencies:
Works proactively with others to support efforts within a department or function of the Firm.
Organizes and prioritizes assignments and serves as a department liaison to ensure collaborative efforts result in meeting or exceeding goals and standards.
Maintains current knowledge of trends and developments affecting the area of specialization.
Uses innovative thinking and exercises sound judgment to achieve results.
Qualifications:
Bachelor’s Degree required.
3-5 years’ administrative support experience within Estate Administration.
Experience in managing projects and tasks with multiple stakeholders to a successful conclusion under inflexible deadlines.
Demonstrated ability to work well with multiple supervisors while keeping them informed and involved.
Demonstrated ability to organize work and set priorities to meet deadlines while working independently.
Superior verbal and written communication skills.
Professional demeanor and presentation consistent with a professional office environment.
Strong Excel skills and a proficient user of all other MS Office Suite products. Adaptability to learn and become expert in new applications with limited formal training.
Strong ability to work well with a wide range of personalities and expectations.
Summary:
The Material Handler will work in a warehouse, records storage environment sorting, retrieving and filing records on behalf of our customer, the National Archives and Records Administration (NARA). This is a full-time position with a schedule of 6:30 AM - 3:00 PM, Monday through Friday. The position offers a full range of benefits including medical, dental, vision, life insurance, vacation, sick leave and short-and long-term disability. The pay rate is $17.65 per hour with additional Health & Welfare funds to apply to the cost of benefits.
Required Qualifications:
Ability to perform in a labor-intensive environment.
Strong attention to detail.
Must be able to lift boxes up to 30 to 50 lbs. regularly.
Must be able to climb ladders to reach shelving up to 15 feet high.
Have the ability to pass a drug screen and a background check.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Locate containers or folders on shelving utilizing the location information listed on pull list or other provided reports. Containers/folders can be on floor or on shelving up to 15' high requiring the use of a pulpit ladder.
Remove containers from shelving, check for missing and/or charged out containers, verify that the pull list is accurate, mark pull list and report discrepancies where needed; initial and deliver documentation to POC.
Place containers or folders on streamliners in order, facing the same direction and with identifying numbers visible.
Move records to Designated Disposal Review Area.
Palletize Containers for Disposable Records label, stack, shrink wrap.
Confirm space requirements, load and transport records to assigned location, validate manifest and shelve non-disposable records that are being relocated, verify accuracy and inform Quality when inspection ready.
Retrieve batched requests. Sign-out batches in appropriate logbook, recording pertinent information relative to batch being processed and record start time.
Locate requested file/folder on reference request; search box, confirm if request is for a single or a multi-volume file, pull file(s), add pulled file marker, If file/document is not in box/file, report that it is "Not-in-File" or report that it is "Charged-Out." Audit folders and non-fulfilled references requests upon batch completion. Sign in completed batches in the appropriate logbook, recording time of completion. Clearly identify file/folders and stage for auditing; sign-in completed batches in the appropriate logbook, recording time of completion.
Retrieve documents from containers, prepare documents for scanning by removing fasteners and verify order. Verify hardware settings, resolution, and covert paper to digital images, verify image clarity by visual inspection, rescan problem images and return documents to containers. Report issues to POC where needed.
Use handheld mobile to complete basic data entry in spreadsheets, assist with box list creation, data verification and record daily project totals.
Work Conditions:
Work is primarily performed in a warehouse environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
BlackFish Federal is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
Jun 28, 2024
Full time
Summary:
The Material Handler will work in a warehouse, records storage environment sorting, retrieving and filing records on behalf of our customer, the National Archives and Records Administration (NARA). This is a full-time position with a schedule of 6:30 AM - 3:00 PM, Monday through Friday. The position offers a full range of benefits including medical, dental, vision, life insurance, vacation, sick leave and short-and long-term disability. The pay rate is $17.65 per hour with additional Health & Welfare funds to apply to the cost of benefits.
Required Qualifications:
Ability to perform in a labor-intensive environment.
Strong attention to detail.
Must be able to lift boxes up to 30 to 50 lbs. regularly.
Must be able to climb ladders to reach shelving up to 15 feet high.
Have the ability to pass a drug screen and a background check.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Locate containers or folders on shelving utilizing the location information listed on pull list or other provided reports. Containers/folders can be on floor or on shelving up to 15' high requiring the use of a pulpit ladder.
Remove containers from shelving, check for missing and/or charged out containers, verify that the pull list is accurate, mark pull list and report discrepancies where needed; initial and deliver documentation to POC.
Place containers or folders on streamliners in order, facing the same direction and with identifying numbers visible.
Move records to Designated Disposal Review Area.
Palletize Containers for Disposable Records label, stack, shrink wrap.
Confirm space requirements, load and transport records to assigned location, validate manifest and shelve non-disposable records that are being relocated, verify accuracy and inform Quality when inspection ready.
Retrieve batched requests. Sign-out batches in appropriate logbook, recording pertinent information relative to batch being processed and record start time.
Locate requested file/folder on reference request; search box, confirm if request is for a single or a multi-volume file, pull file(s), add pulled file marker, If file/document is not in box/file, report that it is "Not-in-File" or report that it is "Charged-Out." Audit folders and non-fulfilled references requests upon batch completion. Sign in completed batches in the appropriate logbook, recording time of completion. Clearly identify file/folders and stage for auditing; sign-in completed batches in the appropriate logbook, recording time of completion.
Retrieve documents from containers, prepare documents for scanning by removing fasteners and verify order. Verify hardware settings, resolution, and covert paper to digital images, verify image clarity by visual inspection, rescan problem images and return documents to containers. Report issues to POC where needed.
Use handheld mobile to complete basic data entry in spreadsheets, assist with box list creation, data verification and record daily project totals.
Work Conditions:
Work is primarily performed in a warehouse environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
BlackFish Federal is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
Oregon Health Authority
Salem or Portland, Oregon (Hybrid)
Do you have experience supporting the implementation of contracts and programs at the community, state, or national level? Do you enjoy interacting with internal and external partners and providing data synthesis, analysis and reporting to facilitate collaboration and decision-making? We look forward to hearing from you!
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
Contract Support provides administrative support for the Contracts and Fiscal Operations staff and managers. This role is crucial to ensuring efficient and effective operations within the Medicaid Division, Fiscal Operations and Contracts Team, and the Strategic Operations and Improvement team. Successful candidates will support the implementation of vital healthcare programs, directly impacting health equity and outcomes for diverse communities across Oregon. This role interacts with internal and external partners to streamline processes and enhance program delivery. Key responsibilities include maintaining filing systems, scheduling meetings, updating Outlook calendars, and drafting correspondence. The role also involves organizing team activities, tracking, and scheduling services, and developing procedures to ensure efficient operations. The role also requires data compilation and report generation, composing and proofreading documents, and collaborating with team members to support various administrative tasks.
Customer Service Coordinator provides essential administrative support for the Workforce Development, Equity and Administrative Services unit, which engages and supports Medicaid Division staff and managers. This role coordinates activities to ensure a smooth flow of services and operations which may include document generation, data tracking, scheduling, travel arrangements, and performing critical tasks related to employee recruitment, onboarding and offboarding.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What's in it for you? Oregon Health Authority is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Desired Attributes
Experience in working with Coordinated Care Organizations or other managed care entities, especially as it relates to equitable access to supports and services.
Ability to explain and offer expert level technical assistance on rules, policy, and procedures.
Ability to demonstrate advanced Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint and Smartsheet.
Demonstrates skills in the following areas:
Constructive and Collaborative Working Relationships
Customer Service and Person-centered Engagement
Critical Decision-making and Problem-solving
Project Coordination and Monitoring
Workload Planning & Prioritization
Team Collaboration & Group Facilitation
Written and oral communication, including preparation of reports and presentations.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-159150
Application Deadline: 06/23/2024
Salary Range: $3,477 - $4,755
Jun 13, 2024
Full time
Do you have experience supporting the implementation of contracts and programs at the community, state, or national level? Do you enjoy interacting with internal and external partners and providing data synthesis, analysis and reporting to facilitate collaboration and decision-making? We look forward to hearing from you!
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
Contract Support provides administrative support for the Contracts and Fiscal Operations staff and managers. This role is crucial to ensuring efficient and effective operations within the Medicaid Division, Fiscal Operations and Contracts Team, and the Strategic Operations and Improvement team. Successful candidates will support the implementation of vital healthcare programs, directly impacting health equity and outcomes for diverse communities across Oregon. This role interacts with internal and external partners to streamline processes and enhance program delivery. Key responsibilities include maintaining filing systems, scheduling meetings, updating Outlook calendars, and drafting correspondence. The role also involves organizing team activities, tracking, and scheduling services, and developing procedures to ensure efficient operations. The role also requires data compilation and report generation, composing and proofreading documents, and collaborating with team members to support various administrative tasks.
Customer Service Coordinator provides essential administrative support for the Workforce Development, Equity and Administrative Services unit, which engages and supports Medicaid Division staff and managers. This role coordinates activities to ensure a smooth flow of services and operations which may include document generation, data tracking, scheduling, travel arrangements, and performing critical tasks related to employee recruitment, onboarding and offboarding.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What's in it for you? Oregon Health Authority is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Desired Attributes
Experience in working with Coordinated Care Organizations or other managed care entities, especially as it relates to equitable access to supports and services.
Ability to explain and offer expert level technical assistance on rules, policy, and procedures.
Ability to demonstrate advanced Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint and Smartsheet.
Demonstrates skills in the following areas:
Constructive and Collaborative Working Relationships
Customer Service and Person-centered Engagement
Critical Decision-making and Problem-solving
Project Coordination and Monitoring
Workload Planning & Prioritization
Team Collaboration & Group Facilitation
Written and oral communication, including preparation of reports and presentations.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-159150
Application Deadline: 06/23/2024
Salary Range: $3,477 - $4,755
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube or on Glassdoor .
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”
What We Can Achieve Together:
The Executive Assistant will perform a variety of administrative tasks -- including heavy calendar management, domestic and international travel arrangements, logistics planning and support for selected Executive Team meetings and retreats, drafting correspondence as needed, processing expenses, and preparing timesheets for the Executive Director. The Executive Assistant will work closely with members of the New York Development Team in helping organize and prepare the Executive Director for meetings with trustees, donors and supporters, potential supporters, and other key audiences. The Executive Assistant also supports the efficient and effective functioning of the 9 person NY Executive Team (events/meetings, retreats, discussions, etc.) They must have advanced knowledge of the systems and resources utilized by the NY Division to provide support and coordinate communications. They will maintain, track, analyze, and report on key data for senior management. They will adapt processes and recommend and help implement practices to improve efficiency and effectiveness. They will, at times, communicate on behalf of the New York Executive Director and will have contact with stakeholders, including members of the board of directors, all levels of the New York team and the wider Conservancy, donors, volunteers, vendors, and business relations. The Executive Assistant works closely with the Volunteer Leadership & Engagement Manager to ensure the smooth and seamless process of all Board related initiatives. The Executive Assistant must be proficient in Outlook and familiar with scheduling and running video conferences. The Executive Assistant will coordinate activities with multiple variables, set realistic deadlines and manage timelines. Experience working with a Board of Trustees or similar body will be beneficial. We appreciate a collaborative, inclusive approach and encourage innovative ideas and actions.
We’re Looking for You:
Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in providing direct support to our NY Executive Director. The ideal candidate should have exceptional communication and collaboration skills and experience designing, organizing, and directing high level administrative tasks. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!
What You’ll Bring:
Bachelor’s degree and 3 years related experience or equivalent combination.
Experience managing the schedule and contacts of a senior leader.
Experience with database management.
Experience working across departments.
DESIRED QUALIFICATIONS
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
Ability to implement complex processes;
Ability to use existing technology to achieve desired results;
Demonstrated experience using diplomacy and tact to build strong relationships and trust and motivate colleagues and partners;
Experience coordinating projects;
Ability to work quickly and efficiently;
Ability to cohesively coordinate efforts as needed; and
Strong organization skills, accuracy, takes pride in attention to detail and ability to manage multiple tasks.
What We Bring:
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!
The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.
We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!
Jun 13, 2024
Full time
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube or on Glassdoor .
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”
What We Can Achieve Together:
The Executive Assistant will perform a variety of administrative tasks -- including heavy calendar management, domestic and international travel arrangements, logistics planning and support for selected Executive Team meetings and retreats, drafting correspondence as needed, processing expenses, and preparing timesheets for the Executive Director. The Executive Assistant will work closely with members of the New York Development Team in helping organize and prepare the Executive Director for meetings with trustees, donors and supporters, potential supporters, and other key audiences. The Executive Assistant also supports the efficient and effective functioning of the 9 person NY Executive Team (events/meetings, retreats, discussions, etc.) They must have advanced knowledge of the systems and resources utilized by the NY Division to provide support and coordinate communications. They will maintain, track, analyze, and report on key data for senior management. They will adapt processes and recommend and help implement practices to improve efficiency and effectiveness. They will, at times, communicate on behalf of the New York Executive Director and will have contact with stakeholders, including members of the board of directors, all levels of the New York team and the wider Conservancy, donors, volunteers, vendors, and business relations. The Executive Assistant works closely with the Volunteer Leadership & Engagement Manager to ensure the smooth and seamless process of all Board related initiatives. The Executive Assistant must be proficient in Outlook and familiar with scheduling and running video conferences. The Executive Assistant will coordinate activities with multiple variables, set realistic deadlines and manage timelines. Experience working with a Board of Trustees or similar body will be beneficial. We appreciate a collaborative, inclusive approach and encourage innovative ideas and actions.
We’re Looking for You:
Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in providing direct support to our NY Executive Director. The ideal candidate should have exceptional communication and collaboration skills and experience designing, organizing, and directing high level administrative tasks. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!
What You’ll Bring:
Bachelor’s degree and 3 years related experience or equivalent combination.
Experience managing the schedule and contacts of a senior leader.
Experience with database management.
Experience working across departments.
DESIRED QUALIFICATIONS
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
Ability to implement complex processes;
Ability to use existing technology to achieve desired results;
Demonstrated experience using diplomacy and tact to build strong relationships and trust and motivate colleagues and partners;
Experience coordinating projects;
Ability to work quickly and efficiently;
Ability to cohesively coordinate efforts as needed; and
Strong organization skills, accuracy, takes pride in attention to detail and ability to manage multiple tasks.
What We Bring:
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!
The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.
We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
11 Paid Holidays
4 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.60 - $28.43 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the direction of the Enrollment & Eligibility Manager, and in accordance with HRSA contract requirements, the Enrollment Specialist I assists clients, either directly or through referral, with enrollment/re-enrollment in Covered CA, Medi-Cal, Medicare, and MHLA, as well as with the process of accessing Public Benefits.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Screen clients using PointCare for eligibility in and assist with enrollment/re-enrollment in Covered CA, Medi-Cal, Medicare, MHLA, commercial products, Ryan White, ADAP, and PrEP-AP as well as with the process of accessing Public Benefits.
Serve as the APLA Health & Wellness point of contact for addressing issues related to health plans that are part of independent physicians associations (IPAs) that APLAHW contracts with, including, but not limited to Health Care LA IPA and Regal Medical Group.
Documents contacts and maintains files, utilizing Point Care for enrollment allowing them to accurately qualify and enroll patients into coverage, faster.
Stays current with APLA Health programs.
Follow up to verify the status of enrollment applications and assist clients who are experiencing problems.
Complete a comprehensive benefits and qualified health insurance assessment for each client.
Maintain and update all client records via eClinicalWorks electronic health record system and reviews to verify and ensure data entered are accurate.
Answer and respond to incoming telephone calls and emails regarding eligibility in qualified health plans and Public Benefits according to agency policy.
Describe what a summary of benefits document is and where to locate a summary of benefits. Explain where to find information about provider networks.
Collaborate with other programs at APLA Health & Wellness and other service organizations to facilitate the provision of services.
Maintain an extensive awareness of client resources, both agency-wide and Federally Qualified community based healthcare organization (FQHC).
Prepare reports and client records as required to meet APLA Health & Wellness, city, state, and federal program requirements.
Follow agency policies and maintain agency standards with regards to client confidentiality and HIPAA compliance.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
A high school diploma and 1 year experience in benefits enrollment. Must be trained as a Medi-Cal Enroller, Covered CA Certified Enrollment Counselor (CEC) and ADAP/OA HIPP/PrEP-AP Enroller or acquire these certifications within six (6) months of hire. A proficiency in writing, proofreading and grammar skills is important, as well as interpersonal customer service skills. Bilingual Spanish/English required.
Knowledge of:
Interviewing and assessment techniques; vocational rehabilitation and/or related occupational fields, knowledge of word processing and eClinicalWorks electronic health records data entry; HIV disease and related chronic illness and disability issues; comprehensive understanding of public benefits programs and policies; qualified health plans, including, but not limited to Covered CA, Medi-Cal, Medicare, My Health LA, and Ryan White. Must have knowledge of the healthcare field.
Ability to:
Work under minimal supervision; assess psychosocial and occupational/vocational needs; utilize agency and community resources; communicate effectively (orally and in writing) in both one-on-one and public settings; respond with empathy to the needs of clients, staff and volunteers; participate as a member of a team operating in a diverse, multi-cultural environment.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Work under minimal supervision; assess psychosocial and occupational/vocational needs; utilize agency and community resources; communicate effectively (orally and in writing) in both one-on-one and public settings; respond with empathy to the needs of clients, staff and volunteers; participate as a member of a team operating in a diverse, multi-cultural environment.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID-19 Vaccination and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/transgender/veteran.
Jun 12, 2024
Full time
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
11 Paid Holidays
4 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.60 - $28.43 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the direction of the Enrollment & Eligibility Manager, and in accordance with HRSA contract requirements, the Enrollment Specialist I assists clients, either directly or through referral, with enrollment/re-enrollment in Covered CA, Medi-Cal, Medicare, and MHLA, as well as with the process of accessing Public Benefits.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Screen clients using PointCare for eligibility in and assist with enrollment/re-enrollment in Covered CA, Medi-Cal, Medicare, MHLA, commercial products, Ryan White, ADAP, and PrEP-AP as well as with the process of accessing Public Benefits.
Serve as the APLA Health & Wellness point of contact for addressing issues related to health plans that are part of independent physicians associations (IPAs) that APLAHW contracts with, including, but not limited to Health Care LA IPA and Regal Medical Group.
Documents contacts and maintains files, utilizing Point Care for enrollment allowing them to accurately qualify and enroll patients into coverage, faster.
Stays current with APLA Health programs.
Follow up to verify the status of enrollment applications and assist clients who are experiencing problems.
Complete a comprehensive benefits and qualified health insurance assessment for each client.
Maintain and update all client records via eClinicalWorks electronic health record system and reviews to verify and ensure data entered are accurate.
Answer and respond to incoming telephone calls and emails regarding eligibility in qualified health plans and Public Benefits according to agency policy.
Describe what a summary of benefits document is and where to locate a summary of benefits. Explain where to find information about provider networks.
Collaborate with other programs at APLA Health & Wellness and other service organizations to facilitate the provision of services.
Maintain an extensive awareness of client resources, both agency-wide and Federally Qualified community based healthcare organization (FQHC).
Prepare reports and client records as required to meet APLA Health & Wellness, city, state, and federal program requirements.
Follow agency policies and maintain agency standards with regards to client confidentiality and HIPAA compliance.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
A high school diploma and 1 year experience in benefits enrollment. Must be trained as a Medi-Cal Enroller, Covered CA Certified Enrollment Counselor (CEC) and ADAP/OA HIPP/PrEP-AP Enroller or acquire these certifications within six (6) months of hire. A proficiency in writing, proofreading and grammar skills is important, as well as interpersonal customer service skills. Bilingual Spanish/English required.
Knowledge of:
Interviewing and assessment techniques; vocational rehabilitation and/or related occupational fields, knowledge of word processing and eClinicalWorks electronic health records data entry; HIV disease and related chronic illness and disability issues; comprehensive understanding of public benefits programs and policies; qualified health plans, including, but not limited to Covered CA, Medi-Cal, Medicare, My Health LA, and Ryan White. Must have knowledge of the healthcare field.
Ability to:
Work under minimal supervision; assess psychosocial and occupational/vocational needs; utilize agency and community resources; communicate effectively (orally and in writing) in both one-on-one and public settings; respond with empathy to the needs of clients, staff and volunteers; participate as a member of a team operating in a diverse, multi-cultural environment.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Work under minimal supervision; assess psychosocial and occupational/vocational needs; utilize agency and community resources; communicate effectively (orally and in writing) in both one-on-one and public settings; respond with empathy to the needs of clients, staff and volunteers; participate as a member of a team operating in a diverse, multi-cultural environment.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID-19 Vaccination and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/transgender/veteran.
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Specialist on the Cocoa Campus in Cocoa, Florida.
Provides office support to the Associate Vice President Human Resources.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate’s degree from a regionally accredited institution.
Five years’ experience in office management.
Supervisory experience.
Extremely proficient in Microsoft Office.
Excellent communication skills.
Word processing skills.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to bend, stoop and stand.
Ability to communicate both orally and in writing.
Ability to sit at a desk and view a display screen for extended periods of time.
Ability to access input and retrieve information and/or data from a computer.
The annual salary is $33,850 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from June 12, 2024 through June 24, 2024 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Jun 12, 2024
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Specialist on the Cocoa Campus in Cocoa, Florida.
Provides office support to the Associate Vice President Human Resources.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate’s degree from a regionally accredited institution.
Five years’ experience in office management.
Supervisory experience.
Extremely proficient in Microsoft Office.
Excellent communication skills.
Word processing skills.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to bend, stoop and stand.
Ability to communicate both orally and in writing.
Ability to sit at a desk and view a display screen for extended periods of time.
Ability to access input and retrieve information and/or data from a computer.
The annual salary is $33,850 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from June 12, 2024 through June 24, 2024 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
University of Wyoming - Athletics
Laramie, Wyoming
Job Purpose:
The University of Wyoming, a Division I member of the NCAA and a member of the Mountain West Conference (MWC), has a full-time, fully benefited position for an Assistant Athletic Trainer. Primary sports coverage may be for the Cowgirl Tennis and Cowboy and Cowgirl Golf programs and may include coverage of other sports as assigned by the Directors of Sports Medicine. The successful candidate will be a person of integrity with high ethical standards and exhibit a strict adherence to NCAA, MWC, University and departmental rules regulations. The base salary for this position is $43,896, and may be commensurate with experience and qualifications.
Duties and Responsibilities:
Responsible for athletic education/instruction, prevention, treatment and rehabilitation of student-athletes for assigned programs.
Supervises, teaches and advises athletic training students and interns assigned to his/her sport with the guidelines established by the Directors of Sports Medicine.
Maintains and organizes the Athletic Training Rooms and participates in the planning and development.
Maintains medical, insurance and rehabilitation records according to established policies of the Directors of Sports Medicine and the Primary Care Physician/Medical Director. Assists with the collection and filing of insurance claims.
Follows the policies and procedures for the athletic training staff and facilities as established by the Directors of Sports Medicine and appropriate team physicians.
Maintains CPR/AED/First Aid certifications and participates in continuing education programs as required to maintain certification through NATA.
Provides the Head Coach of assigned team sports with injury reports regarding the status of injured student-athletes. This report shall be submitted to the Head Coach via an established schedule (e.g., daily, weekly, etc.).
Assists the Directors of Sports Medicine, as directed, with the Substance Abuse Program.
Maintains a thorough knowledge of and adheres to all applicable University, conference and
NCAA rules and regulations.
Assists with other duties/projects as assigned/directed.
Minimum Qualifications:
A Master’s degree in athletic training, health science, or related field required. Must be completed prior to the anticipated start date.
Current Board of Certification for the Athletic Trainer (BOC) and CPR/AED certifications and eligibility for Wyoming state licensure required.
Valid Driver's License with a motor vehicle record that is compliant with the University Vehicle Use Policy Found at: http://www.uwyo.edu/auxserv/fleet/Official-Vehicle-Policy/OVP.pdf required .
Preferred Qualifications:
One-year post-graduate professional experience.
Experience with upper extremity intensive sports.
Experience with post-surgical rehabilitation.
Experience working with male and female coaches and student-athletes.
Experience with soft tissue mobilization (e.g. Trigger Point Massage, Dry Needling, IASTM)
Strong analytical, organizational, and written and oral communication skills.
Required Materials:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references. Review of resumes and applications will begin immediately. While applications will be accepted until the position is filled, interested applicants are encouraged to submit materials by June 17, 2024 to receive full consideration. Incomplete applications will not be considered.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/241467/?utm_medium=jobshare
Hiring Statement:
The University of Wyoming is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status or any other characteristic protected by law and University policy. Please see www.uwyo.edu/diversity/fairness
We conduct background investigations for all final candidates being considered for employment. Offers of employment are contingent upon the completion of the background check.
More information on the University of Wyoming can be found at: www.uwyo.edu .
Jun 03, 2024
Full time
Job Purpose:
The University of Wyoming, a Division I member of the NCAA and a member of the Mountain West Conference (MWC), has a full-time, fully benefited position for an Assistant Athletic Trainer. Primary sports coverage may be for the Cowgirl Tennis and Cowboy and Cowgirl Golf programs and may include coverage of other sports as assigned by the Directors of Sports Medicine. The successful candidate will be a person of integrity with high ethical standards and exhibit a strict adherence to NCAA, MWC, University and departmental rules regulations. The base salary for this position is $43,896, and may be commensurate with experience and qualifications.
Duties and Responsibilities:
Responsible for athletic education/instruction, prevention, treatment and rehabilitation of student-athletes for assigned programs.
Supervises, teaches and advises athletic training students and interns assigned to his/her sport with the guidelines established by the Directors of Sports Medicine.
Maintains and organizes the Athletic Training Rooms and participates in the planning and development.
Maintains medical, insurance and rehabilitation records according to established policies of the Directors of Sports Medicine and the Primary Care Physician/Medical Director. Assists with the collection and filing of insurance claims.
Follows the policies and procedures for the athletic training staff and facilities as established by the Directors of Sports Medicine and appropriate team physicians.
Maintains CPR/AED/First Aid certifications and participates in continuing education programs as required to maintain certification through NATA.
Provides the Head Coach of assigned team sports with injury reports regarding the status of injured student-athletes. This report shall be submitted to the Head Coach via an established schedule (e.g., daily, weekly, etc.).
Assists the Directors of Sports Medicine, as directed, with the Substance Abuse Program.
Maintains a thorough knowledge of and adheres to all applicable University, conference and
NCAA rules and regulations.
Assists with other duties/projects as assigned/directed.
Minimum Qualifications:
A Master’s degree in athletic training, health science, or related field required. Must be completed prior to the anticipated start date.
Current Board of Certification for the Athletic Trainer (BOC) and CPR/AED certifications and eligibility for Wyoming state licensure required.
Valid Driver's License with a motor vehicle record that is compliant with the University Vehicle Use Policy Found at: http://www.uwyo.edu/auxserv/fleet/Official-Vehicle-Policy/OVP.pdf required .
Preferred Qualifications:
One-year post-graduate professional experience.
Experience with upper extremity intensive sports.
Experience with post-surgical rehabilitation.
Experience working with male and female coaches and student-athletes.
Experience with soft tissue mobilization (e.g. Trigger Point Massage, Dry Needling, IASTM)
Strong analytical, organizational, and written and oral communication skills.
Required Materials:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references. Review of resumes and applications will begin immediately. While applications will be accepted until the position is filled, interested applicants are encouraged to submit materials by June 17, 2024 to receive full consideration. Incomplete applications will not be considered.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/241467/?utm_medium=jobshare
Hiring Statement:
The University of Wyoming is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status or any other characteristic protected by law and University policy. Please see www.uwyo.edu/diversity/fairness
We conduct background investigations for all final candidates being considered for employment. Offers of employment are contingent upon the completion of the background check.
More information on the University of Wyoming can be found at: www.uwyo.edu .
State of Illinois
1840 S West Ave, Freeport, Illinois, 61032
Posting Identification Number 37916
Position Overview
The Division of Family and Community Services is seeking to hire a Public Aid Eligibility Assistant at the Stephenson County Family and Community Resource Center. Under direct supervision, performs routine casework support functions by screening and registering applications, sorting of incoming documents, maintaining office supplies and forms, providing office receptionist functions for support staff. Identifies and sorts documents coming into the Family and Community Resource Center (FCRC). Prepares files protecting customer’s confidential information, performs office receptionist duties, answers inquiries and/or directs person to professional staff, enters information into the eligibility systems. Translates functions/procedures into Spanish for individuals who cannot speak or read English, in contacts with the general public, advocacy groups, customers and community organizations.
Job Responsibilities
Performs routine casework support functions by screening and registering applications, sorting of incoming documents, maintaining office supplies and forms, providing office receptionist functions for support staff.
Identifies and sorts documents coming into the Family and Community Resource Center (FCRC).
Prepares files protecting customer’s confidential information, performs office receptionist duties, answers inquiries and/or directs person to professional staff, enters information into the eligibility systems.
Translates functions/procedures into Spanish for individuals who cannot speak or read English, in contacts with the general public, advocacy groups, customers and community organizations.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to the completion of high school.
Requires one year of clerical supportive experience in the Department of Human Services or equivalent training and experience.
Requires ability to speak, read and write Spanish at a colloquial skill level.
Work Hours: Mon - Fri, 8:30am - 5:00pm Work Location: 1840 S West Ave, Freeport, Illinois, 61032
Division of Family and Community Services
Region 2
Intake
Stephenson Office/Stephenson County Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Social Services
About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
May 22, 2024
Full time
Posting Identification Number 37916
Position Overview
The Division of Family and Community Services is seeking to hire a Public Aid Eligibility Assistant at the Stephenson County Family and Community Resource Center. Under direct supervision, performs routine casework support functions by screening and registering applications, sorting of incoming documents, maintaining office supplies and forms, providing office receptionist functions for support staff. Identifies and sorts documents coming into the Family and Community Resource Center (FCRC). Prepares files protecting customer’s confidential information, performs office receptionist duties, answers inquiries and/or directs person to professional staff, enters information into the eligibility systems. Translates functions/procedures into Spanish for individuals who cannot speak or read English, in contacts with the general public, advocacy groups, customers and community organizations.
Job Responsibilities
Performs routine casework support functions by screening and registering applications, sorting of incoming documents, maintaining office supplies and forms, providing office receptionist functions for support staff.
Identifies and sorts documents coming into the Family and Community Resource Center (FCRC).
Prepares files protecting customer’s confidential information, performs office receptionist duties, answers inquiries and/or directs person to professional staff, enters information into the eligibility systems.
Translates functions/procedures into Spanish for individuals who cannot speak or read English, in contacts with the general public, advocacy groups, customers and community organizations.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to the completion of high school.
Requires one year of clerical supportive experience in the Department of Human Services or equivalent training and experience.
Requires ability to speak, read and write Spanish at a colloquial skill level.
Work Hours: Mon - Fri, 8:30am - 5:00pm Work Location: 1840 S West Ave, Freeport, Illinois, 61032
Division of Family and Community Services
Region 2
Intake
Stephenson Office/Stephenson County Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Social Services
About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
University of Wyoming - Athletics
Laramie, Wyoming
The University of Wyoming has an immediate full-time opening for the position of Rodeo Operations, Academic Success and Marketing Coordinator. The successful candidate will be expected to continue to develop and apply a comprehensive and functional knowledge of the sport of rodeo, academic success and social media marketing.
The University of Wyoming has a rich tradition and long history of success in the Rodeo Arena including 7 NIRA Championship Teams, 27 individual champions and numerous regional championships.
Essential Duties & Responsibilities : Major duties and responsibilities, under the direct supervision of the Head Coach of the UW Rodeo Team, include, but are not limited to:
Rodeo Operations
Team Roster Organization
NIRA Eligibility Paperwork
Recruiting Support
Coordinate and Organize UW Rodeo travel
Event Planning and Hosting
Fundraising Organization, marketing, and Support
Stewardship
P-Card
Assist with Spring UW Rodeo
Assist with Marketing and Social media
Assist with Media Relations and coordination
Order Supplies, Apparel, Livestock Medicine and Livestock Feed
Collaborate with Head Rodeo Coach and practice livestock suppliers
Academic Support
Monitor Athletes to ensure academic standards and progress each semester
Monitor Athletes to ensure degree completion and graduation
Work with UW Rodeo Coach and Students to provide resources for student academic success
Financial Aid Support
Assist recruits and student athletes with resources for Financial Aid
Identify and promote scholarship opportunities
Identify and Promote NIRA Scholarship opportunities
UW Rodeo Livestock and Facility Management
Work with all UW Rodeo athletes and coaches to manage UW Rodeo Horse Boarding.
Assignment of stalls, Bio-Security planning, procedure and execution of plans
Manage and assist with facility maintenance and cleanliness
Supplemental Functions:
Coordinate with the applicable UW entity to develop practice and competition schedules
May assist in building maintenance, repair and remodeling as necessary.
Assist in training and supervision of work study employment, UW Rodeo crew and part-time staff.
Travel to other centers to transport and test livestock, feed, supplies and materials related to feeding, animal health, animal welfare, equipment needs or facility maintenance and building needs.
Identify needs for the rodeo program
Ensure the safety of student-athletes
Maintain and enforce team rules regarding academic, athletic and social expectations
Assist and potentially coordinate community outreach and fundraising initiatives
Assist supervisor to assemble and seek advice from a Rodeo Advisory Board
Adhere to all applicable University and NIRA rules and regulations.
Other duties as assigned or requested by UW Rodeo Head Coach.
Minimum Qualifications:
Bachelor’s degree or an equivalent combination of education and/or work experience.
Three years’ experience specifically related to Rodeo, marketing and farm and ranch operations
Experience with fundraising and donor relations
Applicants must possess a Valid Driver's License with a motor vehicle record that is compliant with the University Vehicle Use Policy Found at:
http://www.uwyo.edu/auxserv/fleet/Official-Vehicle-Policy/OVP.pdf .
Desired Qualifications: Further consideration will be given to candidates who possess:
Bachelor’s or Master’s degree, position relevant field
Demonstrated knowledge and skill in use of Microsoft Office applications
Strong organizational skills
Excellent interpersonal communication and hosting skills
Demonstrated commitment to and understanding of diversity, equity, and inclusion as they relate to college athletics and student athletes
Evidence of strong commitment to academic success
Knowledge of basic financial aid principals
Knowledge of animal care, welfare, safety, and nutrition
The successful candidate will be a person of integrity with high ethical standards and exhibit a strict adherence to University and NIRA rules and regulations.
Required Materials: Complete the online application and upload the following for a complete application: cover letter, resume or C.V., and contact information for four work-related references.
To Apply, go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/241279/?utm_medium=jobshare
Hiring Statement: UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans, and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377, or email jobapps@uwyo.edu .
May 17, 2024
Full time
The University of Wyoming has an immediate full-time opening for the position of Rodeo Operations, Academic Success and Marketing Coordinator. The successful candidate will be expected to continue to develop and apply a comprehensive and functional knowledge of the sport of rodeo, academic success and social media marketing.
The University of Wyoming has a rich tradition and long history of success in the Rodeo Arena including 7 NIRA Championship Teams, 27 individual champions and numerous regional championships.
Essential Duties & Responsibilities : Major duties and responsibilities, under the direct supervision of the Head Coach of the UW Rodeo Team, include, but are not limited to:
Rodeo Operations
Team Roster Organization
NIRA Eligibility Paperwork
Recruiting Support
Coordinate and Organize UW Rodeo travel
Event Planning and Hosting
Fundraising Organization, marketing, and Support
Stewardship
P-Card
Assist with Spring UW Rodeo
Assist with Marketing and Social media
Assist with Media Relations and coordination
Order Supplies, Apparel, Livestock Medicine and Livestock Feed
Collaborate with Head Rodeo Coach and practice livestock suppliers
Academic Support
Monitor Athletes to ensure academic standards and progress each semester
Monitor Athletes to ensure degree completion and graduation
Work with UW Rodeo Coach and Students to provide resources for student academic success
Financial Aid Support
Assist recruits and student athletes with resources for Financial Aid
Identify and promote scholarship opportunities
Identify and Promote NIRA Scholarship opportunities
UW Rodeo Livestock and Facility Management
Work with all UW Rodeo athletes and coaches to manage UW Rodeo Horse Boarding.
Assignment of stalls, Bio-Security planning, procedure and execution of plans
Manage and assist with facility maintenance and cleanliness
Supplemental Functions:
Coordinate with the applicable UW entity to develop practice and competition schedules
May assist in building maintenance, repair and remodeling as necessary.
Assist in training and supervision of work study employment, UW Rodeo crew and part-time staff.
Travel to other centers to transport and test livestock, feed, supplies and materials related to feeding, animal health, animal welfare, equipment needs or facility maintenance and building needs.
Identify needs for the rodeo program
Ensure the safety of student-athletes
Maintain and enforce team rules regarding academic, athletic and social expectations
Assist and potentially coordinate community outreach and fundraising initiatives
Assist supervisor to assemble and seek advice from a Rodeo Advisory Board
Adhere to all applicable University and NIRA rules and regulations.
Other duties as assigned or requested by UW Rodeo Head Coach.
Minimum Qualifications:
Bachelor’s degree or an equivalent combination of education and/or work experience.
Three years’ experience specifically related to Rodeo, marketing and farm and ranch operations
Experience with fundraising and donor relations
Applicants must possess a Valid Driver's License with a motor vehicle record that is compliant with the University Vehicle Use Policy Found at:
http://www.uwyo.edu/auxserv/fleet/Official-Vehicle-Policy/OVP.pdf .
Desired Qualifications: Further consideration will be given to candidates who possess:
Bachelor’s or Master’s degree, position relevant field
Demonstrated knowledge and skill in use of Microsoft Office applications
Strong organizational skills
Excellent interpersonal communication and hosting skills
Demonstrated commitment to and understanding of diversity, equity, and inclusion as they relate to college athletics and student athletes
Evidence of strong commitment to academic success
Knowledge of basic financial aid principals
Knowledge of animal care, welfare, safety, and nutrition
The successful candidate will be a person of integrity with high ethical standards and exhibit a strict adherence to University and NIRA rules and regulations.
Required Materials: Complete the online application and upload the following for a complete application: cover letter, resume or C.V., and contact information for four work-related references.
To Apply, go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/241279/?utm_medium=jobshare
Hiring Statement: UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans, and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377, or email jobapps@uwyo.edu .
Harry Ransom Center, University of Texas at Austin
Harry Ransom Center, 300 W. 21st Street, Austin, TX 78712
General Notes About the Harry Ransom Center: The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.
The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.
The Ransom Center welcomes and respects all individuals and communities by valuing and maintaining awareness of broad perspectives and experiences. To learn more about our institutional mission and values, visit: https://www.hrc.utexas.edu/about/#mission-values .
Purpose To serve as front desk staff at the Harry Ransom Center, which includes welcoming visitors, accepting donations, selling merchandise in the Ransom Center shop, and providing exceptional customer service to Harry Ransom Center visitors while enforcing museum policies and procedures. This role provides administrative support for the Ransom Center shop and volunteer events.
Responsibilities
Welcome visitors and tour groups; provide collection and exhibition assistance to visitors of the Ransom Center galleries. Work collaboratively with visitor services volunteers.
Process donations and merchandise sales as part of the Visitor Services team, using a credit card machine and cash handling. Establish and record sales and receipts, using a point-of-sale program. Restock merchandise in the gift shop. Prepare shop financial reports.
Update volunteer website with exhibition research and policies.
Collect email addresses, visitor numbers, and conduct visitor experience surveys with visitors to the Center.
Assist with scheduling and training for Visitor Services volunteers. Assist in scheduling and confirming group and school tours. Provide recommendations and research on Visitor Services desk role and activities.
Other related functions as assigned.
Required Qualifications
2 years of experience in customer service or front desk coordination.
Proficiency in Microsoft Word, Excel, and PowerPoint
Experience keeping organized records.
Strong organization, time management, and written, verbal, and interpersonal communication skills.
Ability to develop collaborative partnerships with campus and community members.
Ability to interact positively and communicate clearly with supervisor, co-workers, and all constituents including faculty, staff, volunteers, and students.
Availability on weekends.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
3 or more years of experience in customer service or front desk coordination.
UT administrative experience; knowledge of university policies and procedures.
Excellent communication skills and ability to manage front desk duties.
Expert level attention to detail, including documentation of standards for future work.
Demonstrated ability to manage multiple concurrent projects and time.
Familiarity with library or museum visitor services field knowledge.
Salary Range $40,000
Working Conditions Standard office conditions.
Work Shift 40 hours per week. Must be available to work weekends and some evenings.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
For further information and to apply for the position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Visitor-Services-Assistant-I--Harry-Ransom-Center_R_00033217
May 16, 2024
Full time
General Notes About the Harry Ransom Center: The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.
The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.
The Ransom Center welcomes and respects all individuals and communities by valuing and maintaining awareness of broad perspectives and experiences. To learn more about our institutional mission and values, visit: https://www.hrc.utexas.edu/about/#mission-values .
Purpose To serve as front desk staff at the Harry Ransom Center, which includes welcoming visitors, accepting donations, selling merchandise in the Ransom Center shop, and providing exceptional customer service to Harry Ransom Center visitors while enforcing museum policies and procedures. This role provides administrative support for the Ransom Center shop and volunteer events.
Responsibilities
Welcome visitors and tour groups; provide collection and exhibition assistance to visitors of the Ransom Center galleries. Work collaboratively with visitor services volunteers.
Process donations and merchandise sales as part of the Visitor Services team, using a credit card machine and cash handling. Establish and record sales and receipts, using a point-of-sale program. Restock merchandise in the gift shop. Prepare shop financial reports.
Update volunteer website with exhibition research and policies.
Collect email addresses, visitor numbers, and conduct visitor experience surveys with visitors to the Center.
Assist with scheduling and training for Visitor Services volunteers. Assist in scheduling and confirming group and school tours. Provide recommendations and research on Visitor Services desk role and activities.
Other related functions as assigned.
Required Qualifications
2 years of experience in customer service or front desk coordination.
Proficiency in Microsoft Word, Excel, and PowerPoint
Experience keeping organized records.
Strong organization, time management, and written, verbal, and interpersonal communication skills.
Ability to develop collaborative partnerships with campus and community members.
Ability to interact positively and communicate clearly with supervisor, co-workers, and all constituents including faculty, staff, volunteers, and students.
Availability on weekends.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
3 or more years of experience in customer service or front desk coordination.
UT administrative experience; knowledge of university policies and procedures.
Excellent communication skills and ability to manage front desk duties.
Expert level attention to detail, including documentation of standards for future work.
Demonstrated ability to manage multiple concurrent projects and time.
Familiarity with library or museum visitor services field knowledge.
Salary Range $40,000
Working Conditions Standard office conditions.
Work Shift 40 hours per week. Must be available to work weekends and some evenings.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
For further information and to apply for the position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Visitor-Services-Assistant-I--Harry-Ransom-Center_R_00033217
Intertek is searching for an Administrative Assistant to join our Building & Construction team in our Fridley, MN office. This is a fantastic opportunity to grow a versatile career in Office Management!
What you’ll do:
Screen phone calls and answer inquiries regarding basic department services
Prepare quotations/proposals, invoices, reports, and general correspondence
Manage calendars and coordinate travel arrangements
Perform clerical work including copying, scanning, and filing
Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance
Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing)
Assist with internal and external quality audits
Assist with periodic management reports
Prepare meeting agendas and record minutes
Understand general concepts of test methods and industry requirements
Performs other work as required by specific location and/or department
What it takes to be successful in this role:
High School Diploma or GED required
Minimum of 2+years directly related experience; certain departments may require additional experience
Advanced skills in MS Word, Excel, Outlook, and PowerPoint
Working knowledge of, or willingness to learn, other applications/software as necessary to fulfil job duties for assigned department (e.g., Met-Track/Crystal Reports, AutoCAD, Visio, etc.)
Strong written communication and organizational skills
Professional demeanor
Must be a motivated self-starter and able to work independently (minimal supervision and direction)
Strong attention to detail
High degree of accuracy and speed
Develop and maintain good relationships with clients and co-workers
Ability to multi-task and thrive in a “busy” environment is a must
Ability to travel as business needs dictate
May 08, 2024
Full time
Intertek is searching for an Administrative Assistant to join our Building & Construction team in our Fridley, MN office. This is a fantastic opportunity to grow a versatile career in Office Management!
What you’ll do:
Screen phone calls and answer inquiries regarding basic department services
Prepare quotations/proposals, invoices, reports, and general correspondence
Manage calendars and coordinate travel arrangements
Perform clerical work including copying, scanning, and filing
Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance
Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing)
Assist with internal and external quality audits
Assist with periodic management reports
Prepare meeting agendas and record minutes
Understand general concepts of test methods and industry requirements
Performs other work as required by specific location and/or department
What it takes to be successful in this role:
High School Diploma or GED required
Minimum of 2+years directly related experience; certain departments may require additional experience
Advanced skills in MS Word, Excel, Outlook, and PowerPoint
Working knowledge of, or willingness to learn, other applications/software as necessary to fulfil job duties for assigned department (e.g., Met-Track/Crystal Reports, AutoCAD, Visio, etc.)
Strong written communication and organizational skills
Professional demeanor
Must be a motivated self-starter and able to work independently (minimal supervision and direction)
Strong attention to detail
High degree of accuracy and speed
Develop and maintain good relationships with clients and co-workers
Ability to multi-task and thrive in a “busy” environment is a must
Ability to travel as business needs dictate
The College of Charleston
Charleston, South Carolina
Administrative Specialist II (10-month*)
Posting Details
POSTING INFORMATION
Internal Title
Administrative Specialist II
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
3
Level
1
Department
Health Services
Job Purpose
The Administrative Specialist performs routine administrative tasks in support of the Director, Physicians, Nurse Practitioners and Nurses. Schedules appointments and ensures the smooth function of the front office for Student Health Services that provides care to over one thousand patients per month.
Minimum Requirements
High School Diploma required. College degree in business or accounting preferred. Clerical experience in an ambulatory healthcare setting required. Computer skills required, specifically utilizing an appointment scheduling software system, data entry, information systems and document storage systems. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge of medical terminology preferred. Excellent interpersonal skills.
Additional Comments Regarding Position
* 10 month position – June/July UNPAID . Office is fast-paced. Must be able to perform duties under pressure. Contact with sick students, medical personnel and the general public occurs daily.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$31,200 - $34,042
Posting Date
05/03/2024
Closing Date
05/16/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024070
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15409
Job Duties
Job Duties
Activity
Answers the phone and schedules appointments determining the level of care required. Assist students on how to check-in for their appointment and schedule appointments online. Advise students on alternate care facilities, when needed. Directs other telephone calls following office procedures and takes messages as necessary. Exhibits excellent customer service skills and provides a welcoming environment. .
Essential or Marginal
Essential
Percent of Time
40
Activity
Assists with checking patients in and out to ensure smooth and efficient patient flow.
Essential or Marginal
Essential
Percent of Time
20
Activity
Facilitates the smooth function of the front office by processing and preparing patient medical records and ensuring that they are appropriately distributed in a timely manner. Responsible for filing patient medical records as needed. Ensures accuracy of patient data entered into the student data base and in medical records.
Essential or Marginal
Essential
Percent of Time
15
Activity
Reviews incoming student health forms and immunization records following appropriate guidelines and input data appropriately. Check for completion and notifies students of immunization deficiencies.
Essential or Marginal
Essential
Percent of Time
15
Activity
Provides administrative support as needed which includes, distributing incoming mail via email or fax, updating office orientation manual and archiving of inactive patients charts.
Essential or Marginal
Essential
Percent of Time
10
May 03, 2024
Full time
Administrative Specialist II (10-month*)
Posting Details
POSTING INFORMATION
Internal Title
Administrative Specialist II
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
3
Level
1
Department
Health Services
Job Purpose
The Administrative Specialist performs routine administrative tasks in support of the Director, Physicians, Nurse Practitioners and Nurses. Schedules appointments and ensures the smooth function of the front office for Student Health Services that provides care to over one thousand patients per month.
Minimum Requirements
High School Diploma required. College degree in business or accounting preferred. Clerical experience in an ambulatory healthcare setting required. Computer skills required, specifically utilizing an appointment scheduling software system, data entry, information systems and document storage systems. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge of medical terminology preferred. Excellent interpersonal skills.
Additional Comments Regarding Position
* 10 month position – June/July UNPAID . Office is fast-paced. Must be able to perform duties under pressure. Contact with sick students, medical personnel and the general public occurs daily.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$31,200 - $34,042
Posting Date
05/03/2024
Closing Date
05/16/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024070
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15409
Job Duties
Job Duties
Activity
Answers the phone and schedules appointments determining the level of care required. Assist students on how to check-in for their appointment and schedule appointments online. Advise students on alternate care facilities, when needed. Directs other telephone calls following office procedures and takes messages as necessary. Exhibits excellent customer service skills and provides a welcoming environment. .
Essential or Marginal
Essential
Percent of Time
40
Activity
Assists with checking patients in and out to ensure smooth and efficient patient flow.
Essential or Marginal
Essential
Percent of Time
20
Activity
Facilitates the smooth function of the front office by processing and preparing patient medical records and ensuring that they are appropriately distributed in a timely manner. Responsible for filing patient medical records as needed. Ensures accuracy of patient data entered into the student data base and in medical records.
Essential or Marginal
Essential
Percent of Time
15
Activity
Reviews incoming student health forms and immunization records following appropriate guidelines and input data appropriately. Check for completion and notifies students of immunization deficiencies.
Essential or Marginal
Essential
Percent of Time
15
Activity
Provides administrative support as needed which includes, distributing incoming mail via email or fax, updating office orientation manual and archiving of inactive patients charts.
Essential or Marginal
Essential
Percent of Time
10
Civic Nation seeks a Mobilization Program Assistant. The Mobilization Program Assistant position will work closely with the Director of Mobilization to support the mobilization programs across Civic Nation initiatives, with a focus on When We All Vote. This role reports to the Director of Mobilization on the Communications team. This is a part-time (29 hours per week), temporary position ending in August 2024, with the possibility of extension through November 2024.
ABOUT THE COMMUNICATIONS TEAM
The Communications Team is focused on telling the story of Civic Nation’s work. Through creative messaging, digital activations, media relations, and more, the Communications Team amplifies the work of all Civic Nation initiatives and campaigns.
ABOUT CIVIC NATION
Civic Nation is a nonprofit ecosystem for high-impact organizing and education initiatives working to build a more inclusive and equitable America. Civic Nation shifts culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders and influencers to tackle some of our nation’s most pressing social challenges. Civic Nation is home to seven national initiatives and campaigns: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, Online for All, SAVE On Student Debt, We The Action, and When We All Vote.
YOUR IMPACT
Support administrative details and project management of Civic Nation’s election dates & deadlines communications program, including managing a calendar of upcoming deadlines, managing content approvals, and coordinating closely with the Director of Research to align on upcoming deadlines, and supporting scheduling and team communications.
Support administrative details and project management of Civic Nation’s sweepstakes and voter and volunteer mobilization programs, including managing project timelines, facilitating content approvals, and supporting scheduling and team communications.
Provide administrative and project management support as needed for mobilization requests from Civic Nation initiatives, working closely with the Director of Mobilization to prioritize and execute these requests.
YOUR EXPERIENCE
1+ year experience of outreach or organizing work in non-profit or campaign organizing environments or equivalent cycles.
1+ year experience providing administrative and planning support in non-profit or campaign organizing environments or equivalent cycles.
Experience in project management programs such as Asana strongly preferred.
YOUR COMPETENCIES
A strong commitment to Civic Nation’s mission and a passion for civic engagement.
Excellent analytical, writing, and communication skills.
Outstanding attention to detail.
Ability to plan, prioritize, coordinate, and manage projects.
Strong organizational and time management skills, with an ability to manage multiple projects at once.
SALARY
The Washington, DC-based hourly rate for this position is $17.50 per hour (will be adjusted for cost of labor for the incumbent's work location), commensurate with experience.
PROCESS TIMELINE
Candidates can expect the following hiring process and timeline (please note that this timeline may be subject to change):
May 15: Applications close
May 20 – May 24: First-Round Interviews
May 28 – May 30: Second-Round Interviews
May 31 - June 4: Potential Final Interviews
Week of June 10: Hiring Decision announced
All candidates will be notified via email of the status of their application on or before the completion of the search.
TO APPLY
To apply, submit a cover letter and resume through our Careers page . The cover letter, addressed to Emma Welsh-Huggins, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until May 15.
***
At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal-opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
May 02, 2024
Part time
Civic Nation seeks a Mobilization Program Assistant. The Mobilization Program Assistant position will work closely with the Director of Mobilization to support the mobilization programs across Civic Nation initiatives, with a focus on When We All Vote. This role reports to the Director of Mobilization on the Communications team. This is a part-time (29 hours per week), temporary position ending in August 2024, with the possibility of extension through November 2024.
ABOUT THE COMMUNICATIONS TEAM
The Communications Team is focused on telling the story of Civic Nation’s work. Through creative messaging, digital activations, media relations, and more, the Communications Team amplifies the work of all Civic Nation initiatives and campaigns.
ABOUT CIVIC NATION
Civic Nation is a nonprofit ecosystem for high-impact organizing and education initiatives working to build a more inclusive and equitable America. Civic Nation shifts culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders and influencers to tackle some of our nation’s most pressing social challenges. Civic Nation is home to seven national initiatives and campaigns: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, Online for All, SAVE On Student Debt, We The Action, and When We All Vote.
YOUR IMPACT
Support administrative details and project management of Civic Nation’s election dates & deadlines communications program, including managing a calendar of upcoming deadlines, managing content approvals, and coordinating closely with the Director of Research to align on upcoming deadlines, and supporting scheduling and team communications.
Support administrative details and project management of Civic Nation’s sweepstakes and voter and volunteer mobilization programs, including managing project timelines, facilitating content approvals, and supporting scheduling and team communications.
Provide administrative and project management support as needed for mobilization requests from Civic Nation initiatives, working closely with the Director of Mobilization to prioritize and execute these requests.
YOUR EXPERIENCE
1+ year experience of outreach or organizing work in non-profit or campaign organizing environments or equivalent cycles.
1+ year experience providing administrative and planning support in non-profit or campaign organizing environments or equivalent cycles.
Experience in project management programs such as Asana strongly preferred.
YOUR COMPETENCIES
A strong commitment to Civic Nation’s mission and a passion for civic engagement.
Excellent analytical, writing, and communication skills.
Outstanding attention to detail.
Ability to plan, prioritize, coordinate, and manage projects.
Strong organizational and time management skills, with an ability to manage multiple projects at once.
SALARY
The Washington, DC-based hourly rate for this position is $17.50 per hour (will be adjusted for cost of labor for the incumbent's work location), commensurate with experience.
PROCESS TIMELINE
Candidates can expect the following hiring process and timeline (please note that this timeline may be subject to change):
May 15: Applications close
May 20 – May 24: First-Round Interviews
May 28 – May 30: Second-Round Interviews
May 31 - June 4: Potential Final Interviews
Week of June 10: Hiring Decision announced
All candidates will be notified via email of the status of their application on or before the completion of the search.
TO APPLY
To apply, submit a cover letter and resume through our Careers page . The cover letter, addressed to Emma Welsh-Huggins, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until May 15.
***
At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal-opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
The College of Charleston
Charleston, South Carolina
Administrative Assistant
Posting Details
POSTING INFORMATION
Internal Title
Administrative Assistant
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Biology
Job Purpose
The Administrative Assistant works collaboratively to perform administrative, financial, records management, and student services functions for the Biology Department and Environmental and Sustainability Studies Program.
Minimum Requirements
High school diploma and at least 4 years experience in administrative and financial functions. Experience working in a higher education environment is desirable. A bachelors degree may be substituted for work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge of general accounting and fiscal management principles; Experience with computer applications including Word and Excel; must have good organizational skills and be able to prioritize and coordinate a variety of management and administrative functions, with competing deadlines, in a timely manner; Must have good interpersonal, written and oral communication skills; Experience with Banner is desirable; Knowledge of state and federal purchasing policies is desirable;experience creating or maintaining web content is desirable
Additional Comments Regarding Position
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$38,362 - $44,621
Posting Date
04/29/2024
Closing Date
05/13/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024067
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15403
Job Duties
Job Duties
Activity
1. Works collaboratively with the Biology Department Business Manager and Environmental and Sustainability Studies Program Coordinator to execute business-related duties. Assists with routine fiscal administration, pCard usage, purchasing, and accounts payable. Uses Banner, eProcure and an accounting database (currently, QuickBooks) to enter detailed financial transactions for several fiscal accounts and subaccounts. Enters and receives purchase orders, tracks orders and vendor open balances, communicates with vendors and informs faculty/staff of order status, retrieves and processes invoices and payments, and submits invoices to the Controller’s Office for payment. Understands current travel policies, assists faculty, staff, students, and visitors with travel authorizations and reimbursements, submits all necessary travel documentation for approvals and/or processing, and enters travel transactions into a database. Prepares ad hoc reports as needed. Researches and assigns subaccounts to monthly Banner journal entries then enters transactions into database (currently, QuickBooks). Serves as a pCard liaison. 30% ( ENSS 2%, BIOL 28%)
Essential or Marginal
Essential
Percent of Time
30
Activity
2. Works collaboratively with the Biology Student Services Operations Manager and under the direction of the Biology Department Chair and Environmental and Sustainability Studies Program Coordinator in course scheduling, student registrations, assignment of attributes, and maintenance of course capacities. Maintains websites and HUB sites. Manages social media accounts. Develops marketing and tabling materials for recruiting events. Sends communications to students regarding events and opportunities. Collects and files syllabi, CVs, and assessment materials for the Environmental and Sustainability Studies Program. Assists with events and reports for the Environmental and Sustainability Studies Program. 50%. ( ENSS : 45%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
50
Activity
3. Serves as primary office receptionist. In this capacity, greets walk-in visitors, responds to routine inquiries, handles incoming correspondence, phone calls, and email, redirects as needed for programs in the Biology Department and the Environmental and Sustainability Studies Program. Responsible for purchasing and maintaining office supplies, handles accounts/service calls for copy machines and shredding services. Arranges inbound and outbound shipments for faculty using Optifreight. Submits term Teaching Efforts (TEs) and tracks approval of TEs for Biology and Environmental and Sustainability Studies. Submit student worker contracts. 10% ( ENSS : 2%, BIOL 8%)
Essential or Marginal
Essential
Percent of Time
10
Activity
4. Coordinates activities associated with searches and recruitment of new faculty including correspondence, acknowledgements, placement of advertisements, etc. Compiles and maintains candidate files and coordinates interview schedules. Arranges travel accommodations and lodging reservations for job candidate interviews as well as other visiting faculty. Submits meal reimbursements. 5% ( ENSS : 1%, BIOL 4%)
Essential or Marginal
Essential
Percent of Time
5
Activity
5. Assists Central Stores with verification and tagging of office and other capital equipment, assists Central Stores with annual inventory inspections, prepares and maintains inventory control forms for transfer or surplus of inventory items, files department lists of all capital equipment inventory as received from Central Stores. 5% ( ENSS : 0%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
5
Apr 29, 2024
Full time
Administrative Assistant
Posting Details
POSTING INFORMATION
Internal Title
Administrative Assistant
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Biology
Job Purpose
The Administrative Assistant works collaboratively to perform administrative, financial, records management, and student services functions for the Biology Department and Environmental and Sustainability Studies Program.
Minimum Requirements
High school diploma and at least 4 years experience in administrative and financial functions. Experience working in a higher education environment is desirable. A bachelors degree may be substituted for work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge of general accounting and fiscal management principles; Experience with computer applications including Word and Excel; must have good organizational skills and be able to prioritize and coordinate a variety of management and administrative functions, with competing deadlines, in a timely manner; Must have good interpersonal, written and oral communication skills; Experience with Banner is desirable; Knowledge of state and federal purchasing policies is desirable;experience creating or maintaining web content is desirable
Additional Comments Regarding Position
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$38,362 - $44,621
Posting Date
04/29/2024
Closing Date
05/13/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024067
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15403
Job Duties
Job Duties
Activity
1. Works collaboratively with the Biology Department Business Manager and Environmental and Sustainability Studies Program Coordinator to execute business-related duties. Assists with routine fiscal administration, pCard usage, purchasing, and accounts payable. Uses Banner, eProcure and an accounting database (currently, QuickBooks) to enter detailed financial transactions for several fiscal accounts and subaccounts. Enters and receives purchase orders, tracks orders and vendor open balances, communicates with vendors and informs faculty/staff of order status, retrieves and processes invoices and payments, and submits invoices to the Controller’s Office for payment. Understands current travel policies, assists faculty, staff, students, and visitors with travel authorizations and reimbursements, submits all necessary travel documentation for approvals and/or processing, and enters travel transactions into a database. Prepares ad hoc reports as needed. Researches and assigns subaccounts to monthly Banner journal entries then enters transactions into database (currently, QuickBooks). Serves as a pCard liaison. 30% ( ENSS 2%, BIOL 28%)
Essential or Marginal
Essential
Percent of Time
30
Activity
2. Works collaboratively with the Biology Student Services Operations Manager and under the direction of the Biology Department Chair and Environmental and Sustainability Studies Program Coordinator in course scheduling, student registrations, assignment of attributes, and maintenance of course capacities. Maintains websites and HUB sites. Manages social media accounts. Develops marketing and tabling materials for recruiting events. Sends communications to students regarding events and opportunities. Collects and files syllabi, CVs, and assessment materials for the Environmental and Sustainability Studies Program. Assists with events and reports for the Environmental and Sustainability Studies Program. 50%. ( ENSS : 45%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
50
Activity
3. Serves as primary office receptionist. In this capacity, greets walk-in visitors, responds to routine inquiries, handles incoming correspondence, phone calls, and email, redirects as needed for programs in the Biology Department and the Environmental and Sustainability Studies Program. Responsible for purchasing and maintaining office supplies, handles accounts/service calls for copy machines and shredding services. Arranges inbound and outbound shipments for faculty using Optifreight. Submits term Teaching Efforts (TEs) and tracks approval of TEs for Biology and Environmental and Sustainability Studies. Submit student worker contracts. 10% ( ENSS : 2%, BIOL 8%)
Essential or Marginal
Essential
Percent of Time
10
Activity
4. Coordinates activities associated with searches and recruitment of new faculty including correspondence, acknowledgements, placement of advertisements, etc. Compiles and maintains candidate files and coordinates interview schedules. Arranges travel accommodations and lodging reservations for job candidate interviews as well as other visiting faculty. Submits meal reimbursements. 5% ( ENSS : 1%, BIOL 4%)
Essential or Marginal
Essential
Percent of Time
5
Activity
5. Assists Central Stores with verification and tagging of office and other capital equipment, assists Central Stores with annual inventory inspections, prepares and maintains inventory control forms for transfer or surplus of inventory items, files department lists of all capital equipment inventory as received from Central Stores. 5% ( ENSS : 0%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
5
League of Conservation Voters
Flexible (the employee may decide whether to work remotely and/or from an LCV office).
Title: Racial Justice and Equity Coordinator (Diversity, Equity, Inclusion and Justice) Department: Executive Office Status: Non-Exempt Reports to: Chief Officer for Racial Justice and Equity Positions Reporting to this Position: None Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office). Travel Requirements: Up to 10% Union Position: Yes Job Classification Level: B Salary Range (depending on experience) : $62,679 – $77,679
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country. LCV staff are mission-driven, motivated and strive to lead with our values of accountability, anti-racism, community, innovation, learning and sustainability.
LCV is hiring a Racial Justice and Equity (RJE) Coordinator (Diversity, Equity, Inclusion, and Justice) who will be responsible for supporting the scheduling and execution of organization-wide learning opportunities, including trainings and workshops, that focus on helping guide organizational change through fostering a culture that centers racial justice and equity in how we work together to create a healthier, more sustainable climate, environment and democracy.
The RJE Coordinator will collaborate with and help support the Chief Officer for Racial Justice and Equity (CORJE) in this work through providing administrative support, assisting with management of priorities, and providing thought partnership to the CORJE. The ideal candidate is creative, self-driven, well-organized, committed to centering racial justice and equity in our work,and able to work collaboratively on project deliverables, with the ability to manage confidential information.
Responsibilities:
Help contribute to and track the organization’s progress in its RJE work.
Help contribute to LCV and LCVEF’s’s broader progress towards becoming just and equitable organizations through cultivating a culture that embodies our values.
Lead one special RJE project annually whose goal contributes to staff learning around RJE, developing a more robust infrastructure of resources around RJE or furthers our organizational values in some way.
Maintain LCV’s internal Racial Justice and Equity Library.
Maintain the Racial Justice and Equity drive for document management and organization, including all contracts, check requests and invoices, and reports.
Provide logistical support for virtual and in-person meetings and lead note-taking and disseminating follow-up in several regularly occurring meetings.
Contribute to organizational efforts to infuse racial justice and equity into all aspects of our work through leading and supporting interdepartmental meetings, team building efforts and communications.
Travel up to 10% of the time for staff and select departmental retreats, meetings, conferences and professional development opportunities, as needed.
Help track RJE budget for LCV and related entities by processing all incoming invoices and working with the CORJE and Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.
Work with CORJE to plan and schedule racial justice and equity trainings for all staff.
Collaborate with CORJE to craft and finalize organization-wide documents – including evaluation reports, guidance, and policies – designed to further LCV’s RJE values and goals.
Work with CORJE to support the staff RJE Working Group in monitoring its progress towards meeting annual goals.
Coordinating LCV’s Fun, Learning, Educational, and Growth Opportunities (FLEGO) League efforts to provide organizational-wide programming focused primarily on celebrating and learning about Heritage Months throughout the year.
Offer research support to CORJE for special projects, including creating and maintaining a RJE Resource Library and RJE Curriculum for LCV and our state partners.
Support the creation and tracking of contracts with consultants and other vendors, as needed.
Qualifications:
Work Experience: Required – At least 2 years of experience in administrative support for a team. Preferred – Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign.
Skills: Required – Demonstrated ability to recognize, analyze and address the implications of structural and institutional inequity, and interpersonal power dynamics in organizations. Excellent written and oral communications skills, including planning and facilitating meetings. Outstanding administrative skills, including attention to detail and the ability to track multiple deliverables with overlapping deadlines in a high-performing environment. Demonstrated ability to develop collaborative, productive, and respectful relationships with staff across different departments. Proficient in word processing, spreadsheets and databases, and experience with Zoom and Google Suite.
Cultural Competence: Demonstrated awareness of one’s own cultural identity and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems. Must share a commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Racial Justice and Equity Coordinator” in the subject line by May 5, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Apr 18, 2024
Full time
Title: Racial Justice and Equity Coordinator (Diversity, Equity, Inclusion and Justice) Department: Executive Office Status: Non-Exempt Reports to: Chief Officer for Racial Justice and Equity Positions Reporting to this Position: None Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office). Travel Requirements: Up to 10% Union Position: Yes Job Classification Level: B Salary Range (depending on experience) : $62,679 – $77,679
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country. LCV staff are mission-driven, motivated and strive to lead with our values of accountability, anti-racism, community, innovation, learning and sustainability.
LCV is hiring a Racial Justice and Equity (RJE) Coordinator (Diversity, Equity, Inclusion, and Justice) who will be responsible for supporting the scheduling and execution of organization-wide learning opportunities, including trainings and workshops, that focus on helping guide organizational change through fostering a culture that centers racial justice and equity in how we work together to create a healthier, more sustainable climate, environment and democracy.
The RJE Coordinator will collaborate with and help support the Chief Officer for Racial Justice and Equity (CORJE) in this work through providing administrative support, assisting with management of priorities, and providing thought partnership to the CORJE. The ideal candidate is creative, self-driven, well-organized, committed to centering racial justice and equity in our work,and able to work collaboratively on project deliverables, with the ability to manage confidential information.
Responsibilities:
Help contribute to and track the organization’s progress in its RJE work.
Help contribute to LCV and LCVEF’s’s broader progress towards becoming just and equitable organizations through cultivating a culture that embodies our values.
Lead one special RJE project annually whose goal contributes to staff learning around RJE, developing a more robust infrastructure of resources around RJE or furthers our organizational values in some way.
Maintain LCV’s internal Racial Justice and Equity Library.
Maintain the Racial Justice and Equity drive for document management and organization, including all contracts, check requests and invoices, and reports.
Provide logistical support for virtual and in-person meetings and lead note-taking and disseminating follow-up in several regularly occurring meetings.
Contribute to organizational efforts to infuse racial justice and equity into all aspects of our work through leading and supporting interdepartmental meetings, team building efforts and communications.
Travel up to 10% of the time for staff and select departmental retreats, meetings, conferences and professional development opportunities, as needed.
Help track RJE budget for LCV and related entities by processing all incoming invoices and working with the CORJE and Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.
Work with CORJE to plan and schedule racial justice and equity trainings for all staff.
Collaborate with CORJE to craft and finalize organization-wide documents – including evaluation reports, guidance, and policies – designed to further LCV’s RJE values and goals.
Work with CORJE to support the staff RJE Working Group in monitoring its progress towards meeting annual goals.
Coordinating LCV’s Fun, Learning, Educational, and Growth Opportunities (FLEGO) League efforts to provide organizational-wide programming focused primarily on celebrating and learning about Heritage Months throughout the year.
Offer research support to CORJE for special projects, including creating and maintaining a RJE Resource Library and RJE Curriculum for LCV and our state partners.
Support the creation and tracking of contracts with consultants and other vendors, as needed.
Qualifications:
Work Experience: Required – At least 2 years of experience in administrative support for a team. Preferred – Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign.
Skills: Required – Demonstrated ability to recognize, analyze and address the implications of structural and institutional inequity, and interpersonal power dynamics in organizations. Excellent written and oral communications skills, including planning and facilitating meetings. Outstanding administrative skills, including attention to detail and the ability to track multiple deliverables with overlapping deadlines in a high-performing environment. Demonstrated ability to develop collaborative, productive, and respectful relationships with staff across different departments. Proficient in word processing, spreadsheets and databases, and experience with Zoom and Google Suite.
Cultural Competence: Demonstrated awareness of one’s own cultural identity and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems. Must share a commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Racial Justice and Equity Coordinator” in the subject line by May 5, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Job Summary
Are you detail-oriented and have strong communication skills? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!
Our Business and Community Education department is looking for an Assistant II to join their team. The Business and Community Education department provides services to the community, students and businesses looking for short-term training, continuing education, workforce training, apprenticeships, customized business training and community resources.
As an Assistant II you are responsible for providing administrative support to the Business and Community Education department. Your responsibilities include providing excellent customer service as well as providing support for a variety of special projects, committees, functions, and activities. Additionally, you oversee student records, open enrollment registration, third-party billing, receive payments, and provide customer service and support for instructors and students.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Serves as the first point of contact for instructors, staff, students, families, callers, visitors, and/or customers via in person, telephone, or by email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Assists and directs students with class registration and payment.
Receives transcript and certificate requests, locates information, and sends to student, employer, or college.
Makes business travel arrangements for staff as needed.
Prepares classrooms for instructors, including setup and troubleshooting of equipment, preparation of supplies, and sanitization.
Creates certificates for public and contract training classes as needed.
Responsible for ordering and tracking equipment, office supplies, and maintaining check-in and check-out documentation as needed.
Works closely with Business Office on daily bank balancing.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Works closely with other areas of college that can include other campuses, departments, and the foundation office.
Creates and maintains paper and electronic databases and records.
Coordinates materials and refreshments for activities and meetings include arranging room setup.
Partners with third-party vendors and/or sponsors to assist students with registration, gathering payment information, and disseminating credential information.
Contributes to team effort by accomplishing related results as needed.
Works closely with confidential information by following college policies on cybersecurity.
Creates, maintains, and manages comprehensive records, ensuring data integrity and accessibility.
Assists with day-to-day administration of the assigned programs.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work with minimal supervision.
Demonstrated ability to work a flexible schedule to include evenings and weekends.
Demonstrated ability to handle confidential/sensitive information with discretion.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Ability to demonstrate strong interpersonal communication.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Preferred Qualifications
Bachelor’s degree
Experience working in a community college setting
Working Conditions
Anticipated schedule is Monday – Friday from 8am – 4:30 pm with potential for occasional weekend or evening hours.
Work is performed either in or a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The salary range for this position begins at $37,500.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Apr 17, 2024
Full time
Job Summary
Are you detail-oriented and have strong communication skills? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!
Our Business and Community Education department is looking for an Assistant II to join their team. The Business and Community Education department provides services to the community, students and businesses looking for short-term training, continuing education, workforce training, apprenticeships, customized business training and community resources.
As an Assistant II you are responsible for providing administrative support to the Business and Community Education department. Your responsibilities include providing excellent customer service as well as providing support for a variety of special projects, committees, functions, and activities. Additionally, you oversee student records, open enrollment registration, third-party billing, receive payments, and provide customer service and support for instructors and students.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Serves as the first point of contact for instructors, staff, students, families, callers, visitors, and/or customers via in person, telephone, or by email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Assists and directs students with class registration and payment.
Receives transcript and certificate requests, locates information, and sends to student, employer, or college.
Makes business travel arrangements for staff as needed.
Prepares classrooms for instructors, including setup and troubleshooting of equipment, preparation of supplies, and sanitization.
Creates certificates for public and contract training classes as needed.
Responsible for ordering and tracking equipment, office supplies, and maintaining check-in and check-out documentation as needed.
Works closely with Business Office on daily bank balancing.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Works closely with other areas of college that can include other campuses, departments, and the foundation office.
Creates and maintains paper and electronic databases and records.
Coordinates materials and refreshments for activities and meetings include arranging room setup.
Partners with third-party vendors and/or sponsors to assist students with registration, gathering payment information, and disseminating credential information.
Contributes to team effort by accomplishing related results as needed.
Works closely with confidential information by following college policies on cybersecurity.
Creates, maintains, and manages comprehensive records, ensuring data integrity and accessibility.
Assists with day-to-day administration of the assigned programs.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work with minimal supervision.
Demonstrated ability to work a flexible schedule to include evenings and weekends.
Demonstrated ability to handle confidential/sensitive information with discretion.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Ability to demonstrate strong interpersonal communication.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Preferred Qualifications
Bachelor’s degree
Experience working in a community college setting
Working Conditions
Anticipated schedule is Monday – Friday from 8am – 4:30 pm with potential for occasional weekend or evening hours.
Work is performed either in or a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The salary range for this position begins at $37,500.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
We are looking for a focused data entry clerk to continuously update our company's databases. The data entry clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The data entry clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary.
Responsibilities: Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients. Scanning through information to identify pertinent information. Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing. Creating accurate spreadsheets. Entering and updating information into relevant databases. Ensuring data is backed up. Informing relevant parties regarding errors encountered. Storing hard copies of data in an organized manner to optimize retrieval. Handling additional duties from time to time.
Requirements: High school diploma. 1+ years experience in a relevant field. Good command of English. Excellent knowledge of MS Office Word and Excel. Strong interpersonal and communication skills. Ability to concentrate for lengthy periods and perform accurately with adequate speed. Proficient touch typing skills.
Apr 16, 2024
Part time
We are looking for a focused data entry clerk to continuously update our company's databases. The data entry clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The data entry clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary.
Responsibilities: Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients. Scanning through information to identify pertinent information. Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing. Creating accurate spreadsheets. Entering and updating information into relevant databases. Ensuring data is backed up. Informing relevant parties regarding errors encountered. Storing hard copies of data in an organized manner to optimize retrieval. Handling additional duties from time to time.
Requirements: High school diploma. 1+ years experience in a relevant field. Good command of English. Excellent knowledge of MS Office Word and Excel. Strong interpersonal and communication skills. Ability to concentrate for lengthy periods and perform accurately with adequate speed. Proficient touch typing skills.
Administrator Job Responsibilities:
Answers the telephone and provides exceptional customer service to internal and external customers.
Drafts reports and correspondence.
Orders supplies and equipment; maintains service contracts on office equipment.
Attends meetings and takes meeting notes.
Liaises with internal and external units to carryout job tasks.
Assists managers and supervisors in developing policies and procedures.
Provides front desk coverage as needed for backup.
Ensures travel authorizations, accommodations, and conference registrations for employees.
Audits/processes travel expense claims.
Handles mileage reimbursement requests for supervision travel.
Performs tracking and distributes monthly travel reports.
Maintains accounts payable and accounts receivable records.
Solves problems associated with vendors regarding shipments, billing, and statements.
Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
Handles administrative tasks for faculty searches and staff recruiting.
Oversees department hiring procedures.
Handles event planning for meetings, professional development, and other department initiatives.
Performs other related duties as assigned.
[Work Hours & Benefits] Discuss the working hours and benefits specific to your company here. While these positions typically involve normal office hours, tell prospective administrators about flex scheduling and any travel requirements. Be sure to sell them on the benefits that set you apart, like paid time off or continuing education or tuition credits.
Administrator Qualifications / Skills:
Managing processes
Developing standards
Promoting process improvement
Tracking budget expenses
Staffing
Supervision
Delegation
Informing others
Reporting skills
Supply management
Inventory control
Education, Experience, and Licensing Requirements:
Bachelor’s degree
Two to three years’ management experience in an office setting
Specific industry experience preferred
Proficient with Microsoft Office software and phone systems
[Call to Action] Now that you’ve got a candidate’s interest, make sure you let them know how to apply and encourage them to do so. The most effective administrator job descriptions do that with a compelling call to action right here. Advise prospective admins to apply through the job listing or to contact your HR department directly.
Apr 16, 2024
Full time
Administrator Job Responsibilities:
Answers the telephone and provides exceptional customer service to internal and external customers.
Drafts reports and correspondence.
Orders supplies and equipment; maintains service contracts on office equipment.
Attends meetings and takes meeting notes.
Liaises with internal and external units to carryout job tasks.
Assists managers and supervisors in developing policies and procedures.
Provides front desk coverage as needed for backup.
Ensures travel authorizations, accommodations, and conference registrations for employees.
Audits/processes travel expense claims.
Handles mileage reimbursement requests for supervision travel.
Performs tracking and distributes monthly travel reports.
Maintains accounts payable and accounts receivable records.
Solves problems associated with vendors regarding shipments, billing, and statements.
Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
Handles administrative tasks for faculty searches and staff recruiting.
Oversees department hiring procedures.
Handles event planning for meetings, professional development, and other department initiatives.
Performs other related duties as assigned.
[Work Hours & Benefits] Discuss the working hours and benefits specific to your company here. While these positions typically involve normal office hours, tell prospective administrators about flex scheduling and any travel requirements. Be sure to sell them on the benefits that set you apart, like paid time off or continuing education or tuition credits.
Administrator Qualifications / Skills:
Managing processes
Developing standards
Promoting process improvement
Tracking budget expenses
Staffing
Supervision
Delegation
Informing others
Reporting skills
Supply management
Inventory control
Education, Experience, and Licensing Requirements:
Bachelor’s degree
Two to three years’ management experience in an office setting
Specific industry experience preferred
Proficient with Microsoft Office software and phone systems
[Call to Action] Now that you’ve got a candidate’s interest, make sure you let them know how to apply and encourage them to do so. The most effective administrator job descriptions do that with a compelling call to action right here. Advise prospective admins to apply through the job listing or to contact your HR department directly.
The College of Charleston
Charleston, South Carolina
Budget Director & Assistant to the Dean
Posting Details
POSTING INFORMATION
Internal Title
Budget Director & Assistant to the Dean
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
School of Business
Job Purpose
Serves dual roles as Assistant to the Dean of the School of Business and Director of Budgeting. Directs and coordinates financial planning and resource allocation for the School’s various operating budgets (approximately 100+). Assists the Dean in routine tasks and other projects as needed.
Minimum Requirements
Bachelor’s degree and five years of professional experience in office, business &/or fiscal management. Preferred experience in an academic setting. Accounting experience required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess business management skills involving complex budget planning/maintenance, procurement processes, and inventory control. Ability to communicate effectively both orally and in writing is critical. Requires excellent organizational, analytical and planning skills to perform well with a highly diverse workload. Must be able to handle stressful situations smoothly. Significant knowledge of office technology (Microsoft Office Suite) and procedures is necessary. Must be able to supervise and train employees and students. Knowledge in federal & state regulations, including FERPA is preferred.
Additional Comments Regarding Position
Requires walking, standing, &/or sitting for extended periods of time. Must be able to travel about campus by foot for events, material distribution, etc.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$55,341-$64,885
Posting Date
04/12/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024057
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15312
Job Duties
Job Duties
Activity
Manages all fiduciary functions for the School of Business (SB) and Dean’s Office. Develops, maintains, and reconciles numerous state and foundation budgets (approximately 18 mil total). Drafts budget and related financial proposals as needed; acts as a liaison for Business Affairs and other offices for reconciling and trouble-shooting financial issues. Approves routine expenditures and advises the Dean regarding major expenditures and the disbursal of funds within the budgets. Oversees purchase card accounts and travel expenses. Develops and designs monthly accountant-level financial statements and reports for the Dean. Develops budget projections and recommendations based on current needs and expenditures, funding trends, and comparative analysis of prior years’ spending. Regularly meets with department chairs and their administrative assistants to provide training sessions dealing with the implementation of various types of budget administration and other related issues.
Essential or Marginal
Essential
Percent of Time
40
Activity
Provides comprehensive administrative support to the Dean and coordinates the flow of communication and information within the Dean’s Office, including prioritizing and referring issues to Associate Deans, senior administrators, and others as appropriate. Brings items that need the Dean’s immediate attention to the forefront. Composes routine School correspondence for Dean’s approval. Follows up on status, complaints, and requests for information. Works with community and advisory partners at the discretion of the Dean to include meeting coordination, notetaking, event planning, and other tasks. Plans and organizes key processes, research, and complex projects for the School of Business and Dean’s office and ensures efficient and effective completion of these activities.
Essential or Marginal
Essential
Percent of Time
40
Activity
Hires, trains, supervises and evaluates Administrative Specialist and temporary staff. Delegates and oversees administrative activities throughout the School.
Essential or Marginal
Essential
Percent of Time
10
Activity
Coordinates the SB efforts to maintain accreditation from the Association of Advance Collegiate School of Business ( AACSB ) International. Works with departments to gather required academic data and strategic information for the AACSB International; produces and submits quarterly and annual reports.
Essential or Marginal
Essential
Percent of Time
5
Activity
Formulates, communicates, and evaluates administrative policies and procedures, ensuring the School of Business is in compliance with federal, state and institutional regulations. Assists the Dean and Chairs in planning, coordinating, implementing and assessing School procedures and processes, including advising, course/classroom scheduling, pre-registration and scholarships. Acts as Dean’s liaison with administrative offices, academic departments/schools, committees, students, corporate executives, alumni and donors. Collects and organizes documents for dean’s office faculty records/files.
Essential or Marginal
Essential
Percent of Time
5
Apr 12, 2024
Full time
Budget Director & Assistant to the Dean
Posting Details
POSTING INFORMATION
Internal Title
Budget Director & Assistant to the Dean
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
School of Business
Job Purpose
Serves dual roles as Assistant to the Dean of the School of Business and Director of Budgeting. Directs and coordinates financial planning and resource allocation for the School’s various operating budgets (approximately 100+). Assists the Dean in routine tasks and other projects as needed.
Minimum Requirements
Bachelor’s degree and five years of professional experience in office, business &/or fiscal management. Preferred experience in an academic setting. Accounting experience required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess business management skills involving complex budget planning/maintenance, procurement processes, and inventory control. Ability to communicate effectively both orally and in writing is critical. Requires excellent organizational, analytical and planning skills to perform well with a highly diverse workload. Must be able to handle stressful situations smoothly. Significant knowledge of office technology (Microsoft Office Suite) and procedures is necessary. Must be able to supervise and train employees and students. Knowledge in federal & state regulations, including FERPA is preferred.
Additional Comments Regarding Position
Requires walking, standing, &/or sitting for extended periods of time. Must be able to travel about campus by foot for events, material distribution, etc.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$55,341-$64,885
Posting Date
04/12/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024057
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15312
Job Duties
Job Duties
Activity
Manages all fiduciary functions for the School of Business (SB) and Dean’s Office. Develops, maintains, and reconciles numerous state and foundation budgets (approximately 18 mil total). Drafts budget and related financial proposals as needed; acts as a liaison for Business Affairs and other offices for reconciling and trouble-shooting financial issues. Approves routine expenditures and advises the Dean regarding major expenditures and the disbursal of funds within the budgets. Oversees purchase card accounts and travel expenses. Develops and designs monthly accountant-level financial statements and reports for the Dean. Develops budget projections and recommendations based on current needs and expenditures, funding trends, and comparative analysis of prior years’ spending. Regularly meets with department chairs and their administrative assistants to provide training sessions dealing with the implementation of various types of budget administration and other related issues.
Essential or Marginal
Essential
Percent of Time
40
Activity
Provides comprehensive administrative support to the Dean and coordinates the flow of communication and information within the Dean’s Office, including prioritizing and referring issues to Associate Deans, senior administrators, and others as appropriate. Brings items that need the Dean’s immediate attention to the forefront. Composes routine School correspondence for Dean’s approval. Follows up on status, complaints, and requests for information. Works with community and advisory partners at the discretion of the Dean to include meeting coordination, notetaking, event planning, and other tasks. Plans and organizes key processes, research, and complex projects for the School of Business and Dean’s office and ensures efficient and effective completion of these activities.
Essential or Marginal
Essential
Percent of Time
40
Activity
Hires, trains, supervises and evaluates Administrative Specialist and temporary staff. Delegates and oversees administrative activities throughout the School.
Essential or Marginal
Essential
Percent of Time
10
Activity
Coordinates the SB efforts to maintain accreditation from the Association of Advance Collegiate School of Business ( AACSB ) International. Works with departments to gather required academic data and strategic information for the AACSB International; produces and submits quarterly and annual reports.
Essential or Marginal
Essential
Percent of Time
5
Activity
Formulates, communicates, and evaluates administrative policies and procedures, ensuring the School of Business is in compliance with federal, state and institutional regulations. Assists the Dean and Chairs in planning, coordinating, implementing and assessing School procedures and processes, including advising, course/classroom scheduling, pre-registration and scholarships. Acts as Dean’s liaison with administrative offices, academic departments/schools, committees, students, corporate executives, alumni and donors. Collects and organizes documents for dean’s office faculty records/files.
Essential or Marginal
Essential
Percent of Time
5
The College of Charleston
Charleston, South Carolina
Campus Housing Assistant
Posting Details
POSTING INFORMATION
Internal Title
Campus Housing Assistant
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
4
Department
Campus Services - Admin
Job Purpose
Contributes to the creation of a positive on campus residential experience by functioning as a front-line customer service professional for Campus Housing. Performs a diverse range of administrative duties with a high level of independence and accountability using multiple enterprise systems. Assists with the coordination of the student housing and assignment processes according to institutional and departmental policies and procedures. Coordinates the move-in/out appointment and the room condition reporting processes in StarRez and assists in managing the room change and contract cancellation request process.
Minimum Requirements
High School diploma and a minimum of two years directly related customer service and administrative experience. Bachelor’s degree preferred and may be substituted for related work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply. Experience with college/university customer service is preferred. Must be proficient working with Microsoft Office Suite software. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Exceptional customer service skills and ability to manage multiple tasks in a fast-paced environment. Must be well organized, personable and detail-oriented. Excellent verbal and written communication skills. Knowledge of (StarRez) campus housing and meal plan system, (AiM) facilities management system, or Let’s Talk (customer engagement) system a plus. Excellent interpersonal skills; ability to effectively manage and facilitate work with diverse individuals and organizations; ability to establish and maintain collaborative working relationships with both internal and external colleagues. Ability to work both independently and as part of a professional decision-making team. Ability to make decisions and resolve problems. Ability to understand, interpret and explain policies and procedures in an engaging manner. Ability to maintain a courteous demeanor under stressful circumstances. Ability to learn, master and adapt quickly to new technology and software. Familiarity with FERPA a plus.
Additional Comments Regarding Position
This position may be required to work a flexible schedule, with occasional evening and weekend hours. Must be able to navigate an urban campus and historic buildings that do not have elevators and lift 25 pounds.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
$36,535 - $40,500*
Posting Date
04/08/2024
Closing Date
04/18/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024054
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15288
Job Duties
Job Duties
Activity
Serves as initial contact and provides front-line service in person, over the phone, via email and within the customer engagement system. Responds quickly and expediently to all customer service requests in order of priority and resolves problems and complaints quickly and appropriately. Follows up on complex issues until complete resolution is achieved. Maintains detailed records of customer transactions and interactions in Let’s Talk customer engagement software system and StarRez housing software system with a high level of professionalism, detail and accuracy. Develops and maintains a collaborative and supportive workplace for customers, partners, visitors and fellow team members. Adheres to departmental customer service standards to provide an engaging customer experience to exceed customer expectations. Utilizes multiple systems to provide accurate information and research problems. Maintains a thorough knowledge and understanding of policies and procedures, and effectively interprets, explains and enforces them. Safeguards confidential and protected information according to the Family, Education Rights and Privacy Act ( FERPA ). Monitors and responds to departmental email and voicemail, forwarding to appropriate staff in the office when necessary.
Essential or Marginal
Essential
Percent of Time
50
Activity
Effectively utilizes the StarRez housing system and assists with the housing application and waitlist processes including follow up with students who have not completed their applications or who are seeking on campus housing after the deadline. Maintains accurate up-to-date records. Coordinates the room change process including managing lists and contacting students. Coordinates temporary housing assignments as needed due to facility issues or students seeking emergency temporary housing. Coordinates the disability accommodations process including entering information into StarRez and following up with students as needed. Coordinates the housing application process for International Students including interfacing with International Education and providing information on outstanding applications.
Essential or Marginal
Essential
Percent of Time
35
Activity
Manages the set up and coordination of the room condition reporting process as well as the move-in/ out appointment process with in StarRez. Assists in the management of the contract cancellation request process including tracking and organizing requests and documentation. Collects and maintains greek life contacts for housed greek chapters as well as their certificates of liability insurance. Responsible for the management and organization of electronic files related to Campus Housing.
Essential or Marginal
Essential
Percent of Time
10
Activity
Participates in the department’s assessment and evaluation efforts by creating and providing timely and accurate information including historical trends and reports regarding housing related matters. Notifies management of opportunities and makes recommendations on process improvements. Performs other duties and special projects as assigned in support of institutional and divisional mission.
Essential or Marginal
Essential
Percent of Time
5
Apr 10, 2024
Full time
Campus Housing Assistant
Posting Details
POSTING INFORMATION
Internal Title
Campus Housing Assistant
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
4
Department
Campus Services - Admin
Job Purpose
Contributes to the creation of a positive on campus residential experience by functioning as a front-line customer service professional for Campus Housing. Performs a diverse range of administrative duties with a high level of independence and accountability using multiple enterprise systems. Assists with the coordination of the student housing and assignment processes according to institutional and departmental policies and procedures. Coordinates the move-in/out appointment and the room condition reporting processes in StarRez and assists in managing the room change and contract cancellation request process.
Minimum Requirements
High School diploma and a minimum of two years directly related customer service and administrative experience. Bachelor’s degree preferred and may be substituted for related work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply. Experience with college/university customer service is preferred. Must be proficient working with Microsoft Office Suite software. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Exceptional customer service skills and ability to manage multiple tasks in a fast-paced environment. Must be well organized, personable and detail-oriented. Excellent verbal and written communication skills. Knowledge of (StarRez) campus housing and meal plan system, (AiM) facilities management system, or Let’s Talk (customer engagement) system a plus. Excellent interpersonal skills; ability to effectively manage and facilitate work with diverse individuals and organizations; ability to establish and maintain collaborative working relationships with both internal and external colleagues. Ability to work both independently and as part of a professional decision-making team. Ability to make decisions and resolve problems. Ability to understand, interpret and explain policies and procedures in an engaging manner. Ability to maintain a courteous demeanor under stressful circumstances. Ability to learn, master and adapt quickly to new technology and software. Familiarity with FERPA a plus.
Additional Comments Regarding Position
This position may be required to work a flexible schedule, with occasional evening and weekend hours. Must be able to navigate an urban campus and historic buildings that do not have elevators and lift 25 pounds.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
$36,535 - $40,500*
Posting Date
04/08/2024
Closing Date
04/18/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024054
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15288
Job Duties
Job Duties
Activity
Serves as initial contact and provides front-line service in person, over the phone, via email and within the customer engagement system. Responds quickly and expediently to all customer service requests in order of priority and resolves problems and complaints quickly and appropriately. Follows up on complex issues until complete resolution is achieved. Maintains detailed records of customer transactions and interactions in Let’s Talk customer engagement software system and StarRez housing software system with a high level of professionalism, detail and accuracy. Develops and maintains a collaborative and supportive workplace for customers, partners, visitors and fellow team members. Adheres to departmental customer service standards to provide an engaging customer experience to exceed customer expectations. Utilizes multiple systems to provide accurate information and research problems. Maintains a thorough knowledge and understanding of policies and procedures, and effectively interprets, explains and enforces them. Safeguards confidential and protected information according to the Family, Education Rights and Privacy Act ( FERPA ). Monitors and responds to departmental email and voicemail, forwarding to appropriate staff in the office when necessary.
Essential or Marginal
Essential
Percent of Time
50
Activity
Effectively utilizes the StarRez housing system and assists with the housing application and waitlist processes including follow up with students who have not completed their applications or who are seeking on campus housing after the deadline. Maintains accurate up-to-date records. Coordinates the room change process including managing lists and contacting students. Coordinates temporary housing assignments as needed due to facility issues or students seeking emergency temporary housing. Coordinates the disability accommodations process including entering information into StarRez and following up with students as needed. Coordinates the housing application process for International Students including interfacing with International Education and providing information on outstanding applications.
Essential or Marginal
Essential
Percent of Time
35
Activity
Manages the set up and coordination of the room condition reporting process as well as the move-in/ out appointment process with in StarRez. Assists in the management of the contract cancellation request process including tracking and organizing requests and documentation. Collects and maintains greek life contacts for housed greek chapters as well as their certificates of liability insurance. Responsible for the management and organization of electronic files related to Campus Housing.
Essential or Marginal
Essential
Percent of Time
10
Activity
Participates in the department’s assessment and evaluation efforts by creating and providing timely and accurate information including historical trends and reports regarding housing related matters. Notifies management of opportunities and makes recommendations on process improvements. Performs other duties and special projects as assigned in support of institutional and divisional mission.
Essential or Marginal
Essential
Percent of Time
5
League of Conservation Voters
Flexible (the employee may decide whether to work remotely and/or from an LCV office)
Title : Associate Manager of Prospect Research & Portfolio Management Department: Development Status : Exempt Reports To : Director of Prospect Research and Portfolio Management Positions Reporting To This Position : None Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office) Travel Requirements: Up to 10% Union Position: Yes Job Classification Level C Salary Range (depending on experience): $70,360 – $85,360
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30+ state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Associate Manager (AM) of Prospect Research & Portfolio Management who will enhance our individual and institutional major gifts fundraising program. The AM is responsible for managing the portfolio review process, tracking and sharing progress towards development goals, preparing donor research summaries and briefings, and ensuring accuracy of database records. The ideal candidate is a thoughtful collaborator who is driven by data, pays close attention to detail while managing multiple projects, and uplifts LCV’s organizational values and commitment to racial justice and equity.
Responsibilities :
Manage a quarterly portfolio review process for the Major Gifts team, with input from the Director of Prospect Research and Portfolio Management (DPRPM). Collaborate with Major Gifts stakeholders to track and strategize around donor engagement, outreach, projections and money in, and meeting financial and visit goals.
Provide reports and visualizations to the team to show individual and overall portfolio landscapes and progress.
Manage, track, and execute portfolio clean up projects that result in portfolios which are aligned with team wide fundraising goals.
Use research tools to analyze individual wealth indicators, including gifts to others, salary, stock, real estate, and other assets, to determine overall financial capacity and interest in our work.
Produce coherent, well-written, thorough and accurate briefing documents summarizing research conclusions for LCV’s President, Executive staff, and the Major Gifts team prior to donor contact such as meetings and events.
Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work, including our fundraising, data management and collection, and prospect research. Proactively identify ways to highlight the organization’s racial justice commitment to key internal stakeholders within the fundraising team.
Develop and maintain a familiarity with LCV’s existing top donors and prospective donors.
Manage updates to individual donor records, portfolios, and prospect assignments within the CRM database.
Work closely with the Development Data and Operations team to manage and execute the policies and procedures around prospect pipeline management and activity.
Participate in ongoing professional development activities to maintain and enhance skills and abilities and stay abreast of current prospect management trends and research techniques.
Travel up to 10% of the time for staff and department retreats, trainings, and conferences, as needed.
Perform other duties as assigned.
Qualifications:
Work Experience: Required – Must have at least 3 years of work experience in prospect research and portfolio management with a nonprofit or campaign. Strong experience with CRM software such as Salesforce, Raiser’s Edge, or DonorPerfect. Experience with online research tools such as LexisNexis, iWave, DonorSearch, ResearchPoint, FoundationSearch, or others. Familiarity with the basic tenets of fundraising. Experience working with Major Gift Officers and/or executive leaders. Preferred – CRM database administrator experience with a product, such as Salesforce. Experience with Salesforce reporting and/or advanced Excel including understanding of dependent formulas, pivot tables, and other complex spreadsheet functions. Experience with project management software such as Wrike or Asana. Experience working with projections, budgets, and forecasting. Project Management experience.
Skills: Required – Must have strong attention to detail and organization skills. The ability to take in information from multiple sources, evaluate it, and summarize its significance. Ability to initiate, prioritize, and follow through on plans. Proficiency in Excel. Must be able to be flexible in shifting priorities based on urgent needs, and possess the confidence to ask for help when needed. Ability to follow ethical standards and utilize discretion in dealing with sensitive and confidential information. Must be able to work in a fast-paced environment and successfully meet deadlines. Preferred – Ideal candidate has calculated curiosity and the discipline to find what they need, analyze it, and clearly communicate relevant conclusions. Ability to adapt to new online, project management, and information management tools. Strong writing skills.
Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply: Send cover letter and resume to hr@lcv.org with “Associate Manager of Prospect Research & Portfolio Management ” in the subject line by April 16, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Apr 03, 2024
Full time
Title : Associate Manager of Prospect Research & Portfolio Management Department: Development Status : Exempt Reports To : Director of Prospect Research and Portfolio Management Positions Reporting To This Position : None Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office) Travel Requirements: Up to 10% Union Position: Yes Job Classification Level C Salary Range (depending on experience): $70,360 – $85,360
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30+ state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Associate Manager (AM) of Prospect Research & Portfolio Management who will enhance our individual and institutional major gifts fundraising program. The AM is responsible for managing the portfolio review process, tracking and sharing progress towards development goals, preparing donor research summaries and briefings, and ensuring accuracy of database records. The ideal candidate is a thoughtful collaborator who is driven by data, pays close attention to detail while managing multiple projects, and uplifts LCV’s organizational values and commitment to racial justice and equity.
Responsibilities :
Manage a quarterly portfolio review process for the Major Gifts team, with input from the Director of Prospect Research and Portfolio Management (DPRPM). Collaborate with Major Gifts stakeholders to track and strategize around donor engagement, outreach, projections and money in, and meeting financial and visit goals.
Provide reports and visualizations to the team to show individual and overall portfolio landscapes and progress.
Manage, track, and execute portfolio clean up projects that result in portfolios which are aligned with team wide fundraising goals.
Use research tools to analyze individual wealth indicators, including gifts to others, salary, stock, real estate, and other assets, to determine overall financial capacity and interest in our work.
Produce coherent, well-written, thorough and accurate briefing documents summarizing research conclusions for LCV’s President, Executive staff, and the Major Gifts team prior to donor contact such as meetings and events.
Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work, including our fundraising, data management and collection, and prospect research. Proactively identify ways to highlight the organization’s racial justice commitment to key internal stakeholders within the fundraising team.
Develop and maintain a familiarity with LCV’s existing top donors and prospective donors.
Manage updates to individual donor records, portfolios, and prospect assignments within the CRM database.
Work closely with the Development Data and Operations team to manage and execute the policies and procedures around prospect pipeline management and activity.
Participate in ongoing professional development activities to maintain and enhance skills and abilities and stay abreast of current prospect management trends and research techniques.
Travel up to 10% of the time for staff and department retreats, trainings, and conferences, as needed.
Perform other duties as assigned.
Qualifications:
Work Experience: Required – Must have at least 3 years of work experience in prospect research and portfolio management with a nonprofit or campaign. Strong experience with CRM software such as Salesforce, Raiser’s Edge, or DonorPerfect. Experience with online research tools such as LexisNexis, iWave, DonorSearch, ResearchPoint, FoundationSearch, or others. Familiarity with the basic tenets of fundraising. Experience working with Major Gift Officers and/or executive leaders. Preferred – CRM database administrator experience with a product, such as Salesforce. Experience with Salesforce reporting and/or advanced Excel including understanding of dependent formulas, pivot tables, and other complex spreadsheet functions. Experience with project management software such as Wrike or Asana. Experience working with projections, budgets, and forecasting. Project Management experience.
Skills: Required – Must have strong attention to detail and organization skills. The ability to take in information from multiple sources, evaluate it, and summarize its significance. Ability to initiate, prioritize, and follow through on plans. Proficiency in Excel. Must be able to be flexible in shifting priorities based on urgent needs, and possess the confidence to ask for help when needed. Ability to follow ethical standards and utilize discretion in dealing with sensitive and confidential information. Must be able to work in a fast-paced environment and successfully meet deadlines. Preferred – Ideal candidate has calculated curiosity and the discipline to find what they need, analyze it, and clearly communicate relevant conclusions. Ability to adapt to new online, project management, and information management tools. Strong writing skills.
Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply: Send cover letter and resume to hr@lcv.org with “Associate Manager of Prospect Research & Portfolio Management ” in the subject line by April 16, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
This is a Limited Duration appointment with a 24 month duration. With future budget approval, this appointment may have the opportunity to become a permanent position.
Are you an experience Administrative Support professional seeking to support Oregonians from all backgrounds to achieve health, safety, learning and to thrive at home and in their communities. If so, we want you to apply today!
In this position, you will provide administrative support to the System of Care (SOC) staff and Systems of Care Advisory Council (SOCAC) by planning, scheduling, and coordinating SOCAC’s meetings and subcommittee meetings, managing membership lists, processing invoices for stipends, managing timelines for deliverables and reports, and ensuring meeting notes and notices are posted as required by public meeting laws. The council has 25 members that range from youth and family members to child serving agency heads and other professionals from community organizations. The long-range plan and work of the council needs administrative support to ensure the Council’s members and partners contribute contents and submit reviews in time to meet legislatively mandated timelines.
In this position you will be responsible for supporting the SOCAC staff with calendar management, membership communications through meeting minutes and notices, ensuring compliance with supporting legislation, and supporting the timely completion of tasks and deliverables from Council collaborators and members. This role will work closely with both the council, the SOCAC Executive Director, and other council staff to support the council, subcommittees, and workgroup by supporting workflow improvements, coordinating efficient flow of documents and requests requiring action from collaborators and council members, tracking due dates and assisting with timely responses to requests, ensuring timely payment of stipends and other reimbursements for eligible council members and taskforce members, ensuring SOCAC has the necessary forms and procedures to complete our work and ensure effective flow of information, and providing excellent customer service.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are may times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Quarterly in person team meetings are required. Work location can be changed at any time at the discretion of the hiring manager.
What's in it for you?
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs.
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
General knowledge of methods and techniques of building community alliances and partnerships.
Proficient (at least 1 year) in partnering with youth and family consumers and/or youth and families who have been involved with child serving systems.
Proficent (at least 1 year) experience working with an equity lens with the goal of decreasing health inequities for Black, Brown, Indigenous and LGBTQIA2S+ communities.
At least intermediate knowledge of/familiarity with primary care, child welfare, juvenile justice, special education, intellectual and developmental disability (I/DD) service delivery system and mental health systems and terminology.
Knowledge in Trauma Informed Care principles and application.
Experience with all Microsoft products, including Teams, Word, PowerPoint and Excel.
Proficient (at least 1 year) experience in generating communications for wide public audiences (public meeting notices, newsletters, web-base communications) preferred.
Advanced proficiency with (at least 3 years) of experience with meeting coordination and taking notes for record preferred.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-152672
Mar 27, 2024
Full time
This is a Limited Duration appointment with a 24 month duration. With future budget approval, this appointment may have the opportunity to become a permanent position.
Are you an experience Administrative Support professional seeking to support Oregonians from all backgrounds to achieve health, safety, learning and to thrive at home and in their communities. If so, we want you to apply today!
In this position, you will provide administrative support to the System of Care (SOC) staff and Systems of Care Advisory Council (SOCAC) by planning, scheduling, and coordinating SOCAC’s meetings and subcommittee meetings, managing membership lists, processing invoices for stipends, managing timelines for deliverables and reports, and ensuring meeting notes and notices are posted as required by public meeting laws. The council has 25 members that range from youth and family members to child serving agency heads and other professionals from community organizations. The long-range plan and work of the council needs administrative support to ensure the Council’s members and partners contribute contents and submit reviews in time to meet legislatively mandated timelines.
In this position you will be responsible for supporting the SOCAC staff with calendar management, membership communications through meeting minutes and notices, ensuring compliance with supporting legislation, and supporting the timely completion of tasks and deliverables from Council collaborators and members. This role will work closely with both the council, the SOCAC Executive Director, and other council staff to support the council, subcommittees, and workgroup by supporting workflow improvements, coordinating efficient flow of documents and requests requiring action from collaborators and council members, tracking due dates and assisting with timely responses to requests, ensuring timely payment of stipends and other reimbursements for eligible council members and taskforce members, ensuring SOCAC has the necessary forms and procedures to complete our work and ensure effective flow of information, and providing excellent customer service.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are may times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Quarterly in person team meetings are required. Work location can be changed at any time at the discretion of the hiring manager.
What's in it for you?
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs.
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
General knowledge of methods and techniques of building community alliances and partnerships.
Proficient (at least 1 year) in partnering with youth and family consumers and/or youth and families who have been involved with child serving systems.
Proficent (at least 1 year) experience working with an equity lens with the goal of decreasing health inequities for Black, Brown, Indigenous and LGBTQIA2S+ communities.
At least intermediate knowledge of/familiarity with primary care, child welfare, juvenile justice, special education, intellectual and developmental disability (I/DD) service delivery system and mental health systems and terminology.
Knowledge in Trauma Informed Care principles and application.
Experience with all Microsoft products, including Teams, Word, PowerPoint and Excel.
Proficient (at least 1 year) experience in generating communications for wide public audiences (public meeting notices, newsletters, web-base communications) preferred.
Advanced proficiency with (at least 3 years) of experience with meeting coordination and taking notes for record preferred.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-152672
The Oregon Health Authority Equity & Inclusion Division is hiring a Facilities Support Administrative Specialist!
The primary purpose of this position is to provide administrative support to the Traditional Health Worker (THW) Program. Key tasks include: 1) Provide administrative and staffing support to advisory councils and working committees established to develop and guide language access services and traditional health worker certification processes conducted by the Oregon Health Authority; 2) Enter data into the traditional health worker registry and produce registry reports; 3) Respond to inquiries regarding traditional health worker services, including testing and certification processes of traditional health workers.
MINIMUM QUALIFICATIONS
Three years of administrative experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
WHAT WE ARE SEEKING:
Requested Skills/Attributes:
Experience providing efficient processing of THW applications and certifications with meticulous attention to detail.
Familiarity with accurately entering THW registration information into program databases, ensuring data accuracy and completeness.
Proficient at collaborating with Manager, Coordinator, and technical support staff to identify and implement improvements to registries, resulting in enhanced efficiency and effectiveness.
Experience demonstrating expertise in THW registration processes, consistently meeting or surpassing established performance metrics.
Proven track record of managing all related correspondence promptly and effectively, fostering clear communication channels with stakeholders. Experience providing internal customer service to employees, ensuring effective day-to-day business operations.
Experience in externally facing customer service.
Experience stewarding relationships with agency and division staff, community partners, and members of the public.
Experience practicing principles of equity, inclusion, anti-racism, universal accessibility and culturally and linguistically appropriate services.
Familiarity with ADA regulations and/or principles of universal access.
Experience supporting workplace safety initiatives and/or familiarity with office safety and security needs.
Experience working in a large organizational setting, with complex systems and policies.
Familiarity with psychological first aid and trauma-informed crisis de-escalation techniques.
Bilingual language skills preferred.
Proficient at an expert level in Microsoft and Adobe products, and adept at learning and using new technology.
Proficiency in using MS Teams and Zoom for remote meetings.
Proficiency in using software and systems such as Smartsheets, Teams/SharePoint and other applications to support collaboration, coordinating projects and streamlining processes.
Working Conditions: The position is a hybrid mix of 3 days or more in office/remote work. Work is primarily performed within an office environment, with some contact with the public. Occasional extended hours may be required. Access to sensitive materials/information and confidentiality is required. Occasional travel for meetings may be required, primarily between Salem and Portland.
What's in it for you?
The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
How to apply:
Complete the online application at oregonjobs.org using job number REQ-151450
Deadline: 3/24/24
Mar 14, 2024
Full time
The Oregon Health Authority Equity & Inclusion Division is hiring a Facilities Support Administrative Specialist!
The primary purpose of this position is to provide administrative support to the Traditional Health Worker (THW) Program. Key tasks include: 1) Provide administrative and staffing support to advisory councils and working committees established to develop and guide language access services and traditional health worker certification processes conducted by the Oregon Health Authority; 2) Enter data into the traditional health worker registry and produce registry reports; 3) Respond to inquiries regarding traditional health worker services, including testing and certification processes of traditional health workers.
MINIMUM QUALIFICATIONS
Three years of administrative experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
WHAT WE ARE SEEKING:
Requested Skills/Attributes:
Experience providing efficient processing of THW applications and certifications with meticulous attention to detail.
Familiarity with accurately entering THW registration information into program databases, ensuring data accuracy and completeness.
Proficient at collaborating with Manager, Coordinator, and technical support staff to identify and implement improvements to registries, resulting in enhanced efficiency and effectiveness.
Experience demonstrating expertise in THW registration processes, consistently meeting or surpassing established performance metrics.
Proven track record of managing all related correspondence promptly and effectively, fostering clear communication channels with stakeholders. Experience providing internal customer service to employees, ensuring effective day-to-day business operations.
Experience in externally facing customer service.
Experience stewarding relationships with agency and division staff, community partners, and members of the public.
Experience practicing principles of equity, inclusion, anti-racism, universal accessibility and culturally and linguistically appropriate services.
Familiarity with ADA regulations and/or principles of universal access.
Experience supporting workplace safety initiatives and/or familiarity with office safety and security needs.
Experience working in a large organizational setting, with complex systems and policies.
Familiarity with psychological first aid and trauma-informed crisis de-escalation techniques.
Bilingual language skills preferred.
Proficient at an expert level in Microsoft and Adobe products, and adept at learning and using new technology.
Proficiency in using MS Teams and Zoom for remote meetings.
Proficiency in using software and systems such as Smartsheets, Teams/SharePoint and other applications to support collaboration, coordinating projects and streamlining processes.
Working Conditions: The position is a hybrid mix of 3 days or more in office/remote work. Work is primarily performed within an office environment, with some contact with the public. Occasional extended hours may be required. Access to sensitive materials/information and confidentiality is required. Occasional travel for meetings may be required, primarily between Salem and Portland.
What's in it for you?
The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
How to apply:
Complete the online application at oregonjobs.org using job number REQ-151450
Deadline: 3/24/24
Alcohol, Drug Addiction & Mental Health Services Board of Cuyahoga County
2012 West 25th Street, Cleveland, Ohio 44113
Job description
The Adult and Children Behavioral Health unit consists of the monitoring and planning of public behavioral health adult and children’s programs in Cuyahoga County. Under the supervision of the Director of Adult Behavioral Health Programs, performs administrative and secretarial support duties to the Adult, and Children Program, Planning and System Development staff which may include a variety of Medical, Nursing, and Social Service’s professionals. Duties will include administrative office management duties or functions/tasks, operation of various office equipment, develop and maintain various record keeping databases, and use of computer programs to process correspondence and reports of the ADAMHS Board. Assists the Directors and departmental staff in carrying out day-to-day tasks. Maintains information by applicable rules and procedures regarding confidentiality.
High School Diploma or equivalent with proficiency in computer skills, typing and use of office machines (faxes, copiers, printers, etc.).
Two years experience in office and administrative support or a degree or certification in office management
Must be a self-starter, have the able to follow directions, and demonstrate a high level of problem-solving skills.
Must be detail-oriented. Have a professional demeanor.
Must be proficient in Microsoft Office.
Ability to handle multiple tasks and work independently in performing AA duties and tasks. Ability to proofread for detail and accuracy of content and form.
Good verbal and written communication skills.
Find out more about us and view the job description, minimum qualifications, and specific instructions on how to apply by visiting the Job Opportunities page on our website: www.adamhscc.org.
***Only those that apply per the instructions on the ADAMHS Board website will be considered for the position.***
Deadline for applying is 5:00 p.m., Friday, March 29, 2024.
The salary for this position is $40,000.00
We offer a competitive salary, outstanding benefits package and our office is located in a renovated historic building right in the heart of vibrant Ohio City!
This is an excellent opportunity for a qualified individual to work for a quasi-independent part of county government, which is governed by a volunteer Board of Directors. The Board has the legal responsibility and authority for the provision of mental health and addiction treatment and recovery services and contracts with provider agencies to deliver services that assist clients on the road to recovery.
Mar 14, 2024
Full time
Job description
The Adult and Children Behavioral Health unit consists of the monitoring and planning of public behavioral health adult and children’s programs in Cuyahoga County. Under the supervision of the Director of Adult Behavioral Health Programs, performs administrative and secretarial support duties to the Adult, and Children Program, Planning and System Development staff which may include a variety of Medical, Nursing, and Social Service’s professionals. Duties will include administrative office management duties or functions/tasks, operation of various office equipment, develop and maintain various record keeping databases, and use of computer programs to process correspondence and reports of the ADAMHS Board. Assists the Directors and departmental staff in carrying out day-to-day tasks. Maintains information by applicable rules and procedures regarding confidentiality.
High School Diploma or equivalent with proficiency in computer skills, typing and use of office machines (faxes, copiers, printers, etc.).
Two years experience in office and administrative support or a degree or certification in office management
Must be a self-starter, have the able to follow directions, and demonstrate a high level of problem-solving skills.
Must be detail-oriented. Have a professional demeanor.
Must be proficient in Microsoft Office.
Ability to handle multiple tasks and work independently in performing AA duties and tasks. Ability to proofread for detail and accuracy of content and form.
Good verbal and written communication skills.
Find out more about us and view the job description, minimum qualifications, and specific instructions on how to apply by visiting the Job Opportunities page on our website: www.adamhscc.org.
***Only those that apply per the instructions on the ADAMHS Board website will be considered for the position.***
Deadline for applying is 5:00 p.m., Friday, March 29, 2024.
The salary for this position is $40,000.00
We offer a competitive salary, outstanding benefits package and our office is located in a renovated historic building right in the heart of vibrant Ohio City!
This is an excellent opportunity for a qualified individual to work for a quasi-independent part of county government, which is governed by a volunteer Board of Directors. The Board has the legal responsibility and authority for the provision of mental health and addiction treatment and recovery services and contracts with provider agencies to deliver services that assist clients on the road to recovery.
The Sales Assistant works within established Sales Department guidelines to maximize station revenue opportunities from an order entry, traffic, and accounting perspective. The Sales assistant is also responsible for performing all administrative functions required by department personnel and has the ambition to grow into a Sales Account Executive role.
Support management by coordinating advertiser account activity inside the station
Maintain workflow Wide Orbit
Work & facilitate daily preempts/make-goods/late runs
Facilitate schedule change communication through various communication channels
Add new orders understanding urgency with priority as the focus
Notify reps of program changes
Facilitate order revisions in event of late orders and schedule changes
Navigate cross-functionally to assist with coordination
Build and provide reps with useful tools such as reports
Review and file documents
Research invoice discrepancies
Other duties as assigned
Requirements & Skills:
Bachelor’s degree preferred
1 year experience in a support role
Fluency in English
Detail oriented & urgency driven
Prior experience in a sales department preferred
Strong oral & written communication skills , interpersonal skills, and business acumen
Ability to work in a fast-paced & constant evolving environment
Wide Orbit experience preferred
Proficient with MS Office
Mar 13, 2024
Full time
The Sales Assistant works within established Sales Department guidelines to maximize station revenue opportunities from an order entry, traffic, and accounting perspective. The Sales assistant is also responsible for performing all administrative functions required by department personnel and has the ambition to grow into a Sales Account Executive role.
Support management by coordinating advertiser account activity inside the station
Maintain workflow Wide Orbit
Work & facilitate daily preempts/make-goods/late runs
Facilitate schedule change communication through various communication channels
Add new orders understanding urgency with priority as the focus
Notify reps of program changes
Facilitate order revisions in event of late orders and schedule changes
Navigate cross-functionally to assist with coordination
Build and provide reps with useful tools such as reports
Review and file documents
Research invoice discrepancies
Other duties as assigned
Requirements & Skills:
Bachelor’s degree preferred
1 year experience in a support role
Fluency in English
Detail oriented & urgency driven
Prior experience in a sales department preferred
Strong oral & written communication skills , interpersonal skills, and business acumen
Ability to work in a fast-paced & constant evolving environment
Wide Orbit experience preferred
Proficient with MS Office
Are you ready to be a crucial part of our Sales Department's success story? We're looking for a dynamic Sales Assistant to help us maximize station revenue and provide exceptional support to our department. If you're enthusiastic, organized, and ready to take on a wide range of responsibilities, this could be the perfect role for you.
Key Responsibilities:
You'll be the go-to person for all clerical functions within the Sales Department. From data entry to document preparation, you'll keep everything running smoothly.
Stay ahead of the curve by staying informed about the latest traffic policies, practices, and procedures to ensure our operations are top-notch.
Work with computer systems, ledgers, and purchase orders to accurately input order, traffic, and accounting data.
Engage with customers and collaborate with colleagues to address inquiries and resolve account-related issues, ensuring exceptional service.
Help Sales Account Executives manage their schedules, ensuring they're always on track to seal the deal.
Play a part in planning special events and station projects.
Use your skills to prepare forms and generate reports.
Monitor inventory management closely to ensure we're always ready to meet customer demands.
Maintain files and other business records, ensuring our department runs efficiently.
Tackle any additional tasks assigned with enthusiasm and efficiency.
Requirements & Skills:
High School diploma
Fluency in English
Exceptional communication skills, both verbal and written
Ability to thrive in a fast-paced and sometimes demanding work environment
Minimum one year of experience in clerical support or administrative assistance, preferably in sales or media
Proficiency with a variety of office equipment, including computers, telephones, copiers, scanners, and fax machines
Mar 11, 2024
Full time
Are you ready to be a crucial part of our Sales Department's success story? We're looking for a dynamic Sales Assistant to help us maximize station revenue and provide exceptional support to our department. If you're enthusiastic, organized, and ready to take on a wide range of responsibilities, this could be the perfect role for you.
Key Responsibilities:
You'll be the go-to person for all clerical functions within the Sales Department. From data entry to document preparation, you'll keep everything running smoothly.
Stay ahead of the curve by staying informed about the latest traffic policies, practices, and procedures to ensure our operations are top-notch.
Work with computer systems, ledgers, and purchase orders to accurately input order, traffic, and accounting data.
Engage with customers and collaborate with colleagues to address inquiries and resolve account-related issues, ensuring exceptional service.
Help Sales Account Executives manage their schedules, ensuring they're always on track to seal the deal.
Play a part in planning special events and station projects.
Use your skills to prepare forms and generate reports.
Monitor inventory management closely to ensure we're always ready to meet customer demands.
Maintain files and other business records, ensuring our department runs efficiently.
Tackle any additional tasks assigned with enthusiasm and efficiency.
Requirements & Skills:
High School diploma
Fluency in English
Exceptional communication skills, both verbal and written
Ability to thrive in a fast-paced and sometimes demanding work environment
Minimum one year of experience in clerical support or administrative assistance, preferably in sales or media
Proficiency with a variety of office equipment, including computers, telephones, copiers, scanners, and fax machines
Multnomah County Dept. of Community Justice
Portland, Oregon
Are you a team player who wants to be the heart of an organization that positively contributes to the community and is recognized as a national leader in both adult and juvenile community justice?
Do you excel at customer service and enjoy providing clerical and administrative support?
Are you a dependable administrative professional skilled in effective multitasking?
Are you looking for meaningful work that has personal and professional purpose?
If you said “yes’ to these questions, we’d like you to join our team as an Office Assistant 2 with the Department of Community Justice Adult Services Division!
As an Office Assistant 2, the customer service and administrative support you provide will be critical to the success of encouraging positive behaviors to reduce the recurrence of crime. You are the first point of contact for clients and guests. You may have contact with individuals with mental health crises, who are on parole, probation, or post-prison supervision, crime victims, law enforcement agencies, and the general public.
We expect to fill multiple roles in various locations throughout the Portland metropolitan area. You may be required to travel to other DCJ’s offices for coverage with short notice. Here's where our current vacancies are located:
Mead Building @ 421 SW 5th Ave, Portland, OR 97204
DCJ East Campus @ 1245 SE 122nd Ave, Portland, OR 97233
Justice Center @ 1120 SW 3rd Ave, Portland, OR 97204
The Department of Community Justice is looking for Administrative Professionals who can demonstrate expertise in the following areas:
Reception
Excellent Communication Skills
Customer-focused
Teamwork
Prioritization and Multitasking
Data Entry
Data Searches
Active and Engaged Listening
Reliability and flexibility
Workforce Equity: At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.
DEPARTMENT OF COMMUNITY JUSTICE:
Vision ~ Community Safety through Positive Change
The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.
More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj .
The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .
TO QUALIFY:
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
Equivalent to the completion of the twelfth grade; AND
Two years of general office support or customer service experience dealing directly with the public;
Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.
Preferred Qualifications/Transferable Skills*:
You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
2 or more years of administrative, clerical, or customer service experience in a criminal justice agency;
Experience giving instructions, answering questions, and talking with clients and the general public under difficult and stressful conditions;
Flexibility and the ability to work cooperatively with diverse work groups;
Experience navigating multiple systems, including Microsoft Office (i.e., Outlook, Word, and Excel) and/or Google Workspace (i.e., Docs, Sheets, and Forms);
2 or more years experience performing data entry (Law Enforcement Databases preferred) and preparing written materials in a timely manner and free of errors;
Ability to interpret, communicate, and apply policies and procedures.
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position . Be sure to describe any transferable skills on your application and clearly explain how they apply to this position .
SCREENING AND EVALUATION:
The Application Packet:
Please be sure to provide the materials below in your application submission:
Online application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.
Attached Resume (optional): Please be sure your resume includes the following for each experience (paid or unpaid): name of employer, location, dates of employment, your title, and a brief summary of your responsibilities.
Cover Letter (optional): Please explain why you are applying for this position and describe your experience in a public safety setting or in a human services setting.
The Selection Process: For details about how we typically screen applications, review our overview of the selection process page . We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications
A phone screen, oral exam, written exam, or an application review may be used to identify the most qualified candidates
Consideration of top candidates/Interviews
Background Investigation/Fingerprinting
ADDITIONAL INFORMATION:
Type of Position: This represented position is eligible for overtime and represented by Local 88 AFSCME AFL-CIO union.
FLSA: Non-Exempt
Schedule: Monday - Friday, 40 hours per week
Location: This position is designated as onsite and not eligible for telework. We have openings at the following locations:
Mead Building @ 421 SW 5th Ave, Portland, OR 97204
DCJ East Campus @ 1245 SE 122nd Ave, Portland, OR 97233
Justice Center @ 1120 SW 3rd Ave, Portland, OR 97204
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:
Health insurance (medical, dental, vision, Moda or Kaiser Permanente).
Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
Generous paid leave (vacation, sick, parental, bereavement, military, etc.)
Life insurance, short-term and long-term disability insurance
Robust EAP and wellness programs , including gym discounts and wellness education classes
Access to a free annual TriMet HOP pass
Serving the Public, Even During Disasters
Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.
Note: This recruitment may be used to fill future regular, temporary, on-call, or limited duration status positions.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Mar 01, 2024
Full time
Are you a team player who wants to be the heart of an organization that positively contributes to the community and is recognized as a national leader in both adult and juvenile community justice?
Do you excel at customer service and enjoy providing clerical and administrative support?
Are you a dependable administrative professional skilled in effective multitasking?
Are you looking for meaningful work that has personal and professional purpose?
If you said “yes’ to these questions, we’d like you to join our team as an Office Assistant 2 with the Department of Community Justice Adult Services Division!
As an Office Assistant 2, the customer service and administrative support you provide will be critical to the success of encouraging positive behaviors to reduce the recurrence of crime. You are the first point of contact for clients and guests. You may have contact with individuals with mental health crises, who are on parole, probation, or post-prison supervision, crime victims, law enforcement agencies, and the general public.
We expect to fill multiple roles in various locations throughout the Portland metropolitan area. You may be required to travel to other DCJ’s offices for coverage with short notice. Here's where our current vacancies are located:
Mead Building @ 421 SW 5th Ave, Portland, OR 97204
DCJ East Campus @ 1245 SE 122nd Ave, Portland, OR 97233
Justice Center @ 1120 SW 3rd Ave, Portland, OR 97204
The Department of Community Justice is looking for Administrative Professionals who can demonstrate expertise in the following areas:
Reception
Excellent Communication Skills
Customer-focused
Teamwork
Prioritization and Multitasking
Data Entry
Data Searches
Active and Engaged Listening
Reliability and flexibility
Workforce Equity: At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.
DEPARTMENT OF COMMUNITY JUSTICE:
Vision ~ Community Safety through Positive Change
The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.
More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj .
The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .
TO QUALIFY:
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
Equivalent to the completion of the twelfth grade; AND
Two years of general office support or customer service experience dealing directly with the public;
Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.
Preferred Qualifications/Transferable Skills*:
You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
2 or more years of administrative, clerical, or customer service experience in a criminal justice agency;
Experience giving instructions, answering questions, and talking with clients and the general public under difficult and stressful conditions;
Flexibility and the ability to work cooperatively with diverse work groups;
Experience navigating multiple systems, including Microsoft Office (i.e., Outlook, Word, and Excel) and/or Google Workspace (i.e., Docs, Sheets, and Forms);
2 or more years experience performing data entry (Law Enforcement Databases preferred) and preparing written materials in a timely manner and free of errors;
Ability to interpret, communicate, and apply policies and procedures.
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position . Be sure to describe any transferable skills on your application and clearly explain how they apply to this position .
SCREENING AND EVALUATION:
The Application Packet:
Please be sure to provide the materials below in your application submission:
Online application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.
Attached Resume (optional): Please be sure your resume includes the following for each experience (paid or unpaid): name of employer, location, dates of employment, your title, and a brief summary of your responsibilities.
Cover Letter (optional): Please explain why you are applying for this position and describe your experience in a public safety setting or in a human services setting.
The Selection Process: For details about how we typically screen applications, review our overview of the selection process page . We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications
A phone screen, oral exam, written exam, or an application review may be used to identify the most qualified candidates
Consideration of top candidates/Interviews
Background Investigation/Fingerprinting
ADDITIONAL INFORMATION:
Type of Position: This represented position is eligible for overtime and represented by Local 88 AFSCME AFL-CIO union.
FLSA: Non-Exempt
Schedule: Monday - Friday, 40 hours per week
Location: This position is designated as onsite and not eligible for telework. We have openings at the following locations:
Mead Building @ 421 SW 5th Ave, Portland, OR 97204
DCJ East Campus @ 1245 SE 122nd Ave, Portland, OR 97233
Justice Center @ 1120 SW 3rd Ave, Portland, OR 97204
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:
Health insurance (medical, dental, vision, Moda or Kaiser Permanente).
Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
Generous paid leave (vacation, sick, parental, bereavement, military, etc.)
Life insurance, short-term and long-term disability insurance
Robust EAP and wellness programs , including gym discounts and wellness education classes
Access to a free annual TriMet HOP pass
Serving the Public, Even During Disasters
Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.
Note: This recruitment may be used to fill future regular, temporary, on-call, or limited duration status positions.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Job Purpose: Assist in supervision and duties with assigned sports and departments in support of equipment department functions including purchasing, issuance, and inventory of athletic equipment.
Essential Duties and Responsibilities:
Collaborate with coaches and staff to proactively and effectively address the equipment needs of assigned intercollegiate athletic programs and departments, including purchasing, receiving, issuing, returns, maintenance, and repairs of equipment.
Ensure all athletic equipment which includes, but is not limited to: uniforms, helmets, decals, banners and logos comply with conference and NCAA regulations along with University of Wyoming brand and licensing directives.
Assist with practice and game laundry.
Keep inventory on all apparel, footwear, and accessory items for assigned teams.
Assist in the embellishment process of team issued apparel and competition wear.
Responsible for shipping and receiving duties for Athletic Department.
Assist in supervising and scheduling student managers and interns as needed.
Work with assigned sports and departments. Primary sports for this position are Men’s Basketball, Women’s Basketball, Volleyball, Wrestling, Track and Field, Swimming and Diving, and Soccer.
Attend home contests and practice as needed. Some travel to away contests may be required occasionally.
Assist in the development and monitoring of the equipment budget pertaining to assigned sports teams.
Evening and weekend hours with some travel required.
Other duties as assigned.
Minimum Qualifications:
Education: Bachelor’s Degree
Experience: 3 Years of Equipment Related Experience
Physical ability to handle bulky or heavy stock items, equipment, and supplies up to 50 lbs.
Knowledge of issuing, fitting, cleaning, and maintaining athletic equipment.
Valid Driver’s License with ability to drive University Vehicles.
Desired Qualifications:
Knowledge of NCAA and NOCSAE rules and guidelines
Knowledge of Microsoft Word, Excel, and Outlook.
Excellent written and verbal communication skills.
Experience with ordering apparel and footwear through team portal system.
Experience in packing and planning for away contests.
Experience supervising student workers.
AEMA Certified Equipment Manager or ability to become certified within one year from hire date.
Experience with the day-to-day problem solving associated with equipment duties and responsibilities.
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/240549/?utm_medium=jobshare
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Feb 28, 2024
Full time
Job Purpose: Assist in supervision and duties with assigned sports and departments in support of equipment department functions including purchasing, issuance, and inventory of athletic equipment.
Essential Duties and Responsibilities:
Collaborate with coaches and staff to proactively and effectively address the equipment needs of assigned intercollegiate athletic programs and departments, including purchasing, receiving, issuing, returns, maintenance, and repairs of equipment.
Ensure all athletic equipment which includes, but is not limited to: uniforms, helmets, decals, banners and logos comply with conference and NCAA regulations along with University of Wyoming brand and licensing directives.
Assist with practice and game laundry.
Keep inventory on all apparel, footwear, and accessory items for assigned teams.
Assist in the embellishment process of team issued apparel and competition wear.
Responsible for shipping and receiving duties for Athletic Department.
Assist in supervising and scheduling student managers and interns as needed.
Work with assigned sports and departments. Primary sports for this position are Men’s Basketball, Women’s Basketball, Volleyball, Wrestling, Track and Field, Swimming and Diving, and Soccer.
Attend home contests and practice as needed. Some travel to away contests may be required occasionally.
Assist in the development and monitoring of the equipment budget pertaining to assigned sports teams.
Evening and weekend hours with some travel required.
Other duties as assigned.
Minimum Qualifications:
Education: Bachelor’s Degree
Experience: 3 Years of Equipment Related Experience
Physical ability to handle bulky or heavy stock items, equipment, and supplies up to 50 lbs.
Knowledge of issuing, fitting, cleaning, and maintaining athletic equipment.
Valid Driver’s License with ability to drive University Vehicles.
Desired Qualifications:
Knowledge of NCAA and NOCSAE rules and guidelines
Knowledge of Microsoft Word, Excel, and Outlook.
Excellent written and verbal communication skills.
Experience with ordering apparel and footwear through team portal system.
Experience in packing and planning for away contests.
Experience supervising student workers.
AEMA Certified Equipment Manager or ability to become certified within one year from hire date.
Experience with the day-to-day problem solving associated with equipment duties and responsibilities.
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/240549/?utm_medium=jobshare
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
GSCO celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado offers amazing opportunities for talented, forward-thinking, innovative individuals who share our vision of helping girls and young women change the world for the better.
Girl Scouts has been equipping girls to achieve their full potential more than 100 years-and today, Girl Scouts stands as the preeminent leadership development organization for girls, with 2.5 million members across the nation and around the globe.
At Girl Scouts of Colorado, we serve more than 20,000 members and we believe all girls should have the opportunity to reach their full potential and all girls have the power to change the world.
Here's your opportunity to enhance your career while making a difference in girls' lives and in the world!
You will be joining a supportive and flexible work environment with team members who work together to champion girl ambition. We are on a mission to build girls of courage, confidence, and character who make the world a better place. The right candidate won't just be promoting a program. Their work will impact and change future generations!
What is a Program and Events Specialist?
Girl Scouts of Colorado partners with a variety of organizations to engage Girls Scouts in leadership development programming through the lens of STEM, life skills, entrepreneurship, and outdoor stewardship. The Program and Events Specialist aids in statewide program development, delivery, and logistical support for Girl Scout partner programs and events. This position functions as a member of the program team and reports to the Program and Events Manager. The Program and Events Specialist works alongside the program team to ensure that our staff and program partners can facilitate Girl Scout programming to our members across the state, while our members have the best customer experience.
ESSENTIAL DUTIES & RESPONSIBILITIES
Support the Program and Events Manager in program development, pre-event logistics, event execution, post-event feedback, and data reporting for partner programs.
Deliver Girl Scout programs in-person and virtually for Girl Scouts and adult members in the Denver-Metro area, with the ability to occasionally travel to other parts of the state.
Create materials and activities to aid in the facilitation of events or programming.
Adapt programming to meet the needs of Girl Scouts and adult members.
In coordination with membership support staff, drive membership engagement and membership recruitment through programming and events.
Collect post-event data and feedback from attendees.
Act as a secondary point of contact for program partners before, during, and after program execution, in coordination with the Program and Events Manager.
Assists the Program and Events Manager in booking venues, securing support staff, and managing day-of-event logistics.
Work closely with Registration Specialists to build event registrations and coordinate event communications.
Communicates with participants on event details and responds to questions in a timely manner.
PRIMARY CROSS-FUNCTIONAL RESPONSIBILITIES
Collaborate with the Program and Events Manager and greater Program and Membership Experience Department to coordinate a unified direction of all programming through integration and implementation of long- and short-term goals, objectives, and action plans.
Collaborate with statewide teams on program and event opportunities.
Support the efforts and commitments of Girl Scouts of Colorado in the area of pluralism and diversity throughout the organization and within each community.
Work cross-functionally with other departments to support membership.
Embrace diversity and inclusiveness by contributing to positive relationships between diverse racial, ethnic, and social groups in the Council as a whole and between employees and volunteers.
JOB QUALIFICATIONS
EDUCATION/FORMAL TRAINING
Bachelor's degree; or related experience and/or training; or equivalent combination of education and experience, preferred.
EXPERIENCE
Two years of experience in event management and/or program delivery or in a related field such as project management or community relations.
Two years of customer service experience is desirable.
KNOWLEDGE, SKILL, AND ABILITY
Knowledge of the Girl Scout program and philosophy, or willingness to learn.
Ability to manage priorities effectively while remaining flexible.
Ability to communicate effectively with employees, customers, and vendors.
Ability to manage multiple priorities and deadlines.
Track record of successful event or program execution desired.
Demonstrated written and verbal communication skills with peers, volunteers, and outside partners.
Ability to work independently and as part of a team.
Ability to manage details and make decisions.
Strong organizational skills.
Must pass a criminal background check acceptable to GSCO standards.
Night and weekend availability is required.
Work successfully in a hybrid-remote environment.
Respect the confidential nature of all information pertaining to staff, volunteers, and Girl Scouts.
Bilingual and bicultural skills desired, but not required.
Salary
This position pays a range of $20.67-$21.86 per hour, plus benefits (including mileage reimbursement)
Benefits
403(b) Retirement Plan - GSCO matches 100% of employee contribution up to 2% of pay.
Health Insurance
PPO: 94% Employer Paid Premium for Employee Only Coverage
HDHP: 100% Employer Paid Premium for Employee Only Coverage
Dental Insurance (68% Employer Paid for Employee Coverage)
Vision Insurance
Short Term Disability - 100% Employer Paid
Long Term Disability - 100% Employer Paid
Life Insurance - fully paid by GSCO, 2x annual salary*
Accidental Death and Dismemberment - fully paid by GSCO, 2x annual salary*
Optional Supplemental Life Insurance (Employee/Spouse/Children)- Employee paid - for additional employee coverage and dependents.
Flexible Spending Accounts (Medical/Dependent Care)
Health Savings Account (GSCO contributes up to $500/year)
Employee Assistance Program - 100% Employer Paid
Headspace (Employer Paid)
ZayZoon Pay Advances
Vacation - Employees accrue 10 vacation days per year.
Sick Leave - Employees earn one day per month.
Holidays - 10 scheduled holidays per year
Office Closures - 4 Weeks of Paid Office Closures (Week of Independence Day; Thanksgiving Week; Winter Holiday 2 weeks)
This position may have the ability to work a remote/flex hybrid schedule.
We encourage applications from individuals with diverse backgrounds, including people with disabilities. Our workplace is inclusive, and we strive to create an accessible and accommodating environment for all employees. We comply with all applicable laws and regulations regarding accommodations for disabilities, including the Americans with Disabilities Act (ADA). If you are invited to interview and require accommodations, please inform us in advance so that we can make the necessary arrangements to ensure a smooth and accessible interview experience. If you have questions about accessibility or need assistance with the application process, please contact Human Resources at careers@gscolorado.org or 877-404-5708. We are here to help.
Girl Scouts of Colorado celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado (GSCO) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: GSCO is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at GSCO are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations where we operate. GSCO will not tolerate discrimination or harassment based on any of these characteristics.
Feb 27, 2024
Full time
GSCO celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado offers amazing opportunities for talented, forward-thinking, innovative individuals who share our vision of helping girls and young women change the world for the better.
Girl Scouts has been equipping girls to achieve their full potential more than 100 years-and today, Girl Scouts stands as the preeminent leadership development organization for girls, with 2.5 million members across the nation and around the globe.
At Girl Scouts of Colorado, we serve more than 20,000 members and we believe all girls should have the opportunity to reach their full potential and all girls have the power to change the world.
Here's your opportunity to enhance your career while making a difference in girls' lives and in the world!
You will be joining a supportive and flexible work environment with team members who work together to champion girl ambition. We are on a mission to build girls of courage, confidence, and character who make the world a better place. The right candidate won't just be promoting a program. Their work will impact and change future generations!
What is a Program and Events Specialist?
Girl Scouts of Colorado partners with a variety of organizations to engage Girls Scouts in leadership development programming through the lens of STEM, life skills, entrepreneurship, and outdoor stewardship. The Program and Events Specialist aids in statewide program development, delivery, and logistical support for Girl Scout partner programs and events. This position functions as a member of the program team and reports to the Program and Events Manager. The Program and Events Specialist works alongside the program team to ensure that our staff and program partners can facilitate Girl Scout programming to our members across the state, while our members have the best customer experience.
ESSENTIAL DUTIES & RESPONSIBILITIES
Support the Program and Events Manager in program development, pre-event logistics, event execution, post-event feedback, and data reporting for partner programs.
Deliver Girl Scout programs in-person and virtually for Girl Scouts and adult members in the Denver-Metro area, with the ability to occasionally travel to other parts of the state.
Create materials and activities to aid in the facilitation of events or programming.
Adapt programming to meet the needs of Girl Scouts and adult members.
In coordination with membership support staff, drive membership engagement and membership recruitment through programming and events.
Collect post-event data and feedback from attendees.
Act as a secondary point of contact for program partners before, during, and after program execution, in coordination with the Program and Events Manager.
Assists the Program and Events Manager in booking venues, securing support staff, and managing day-of-event logistics.
Work closely with Registration Specialists to build event registrations and coordinate event communications.
Communicates with participants on event details and responds to questions in a timely manner.
PRIMARY CROSS-FUNCTIONAL RESPONSIBILITIES
Collaborate with the Program and Events Manager and greater Program and Membership Experience Department to coordinate a unified direction of all programming through integration and implementation of long- and short-term goals, objectives, and action plans.
Collaborate with statewide teams on program and event opportunities.
Support the efforts and commitments of Girl Scouts of Colorado in the area of pluralism and diversity throughout the organization and within each community.
Work cross-functionally with other departments to support membership.
Embrace diversity and inclusiveness by contributing to positive relationships between diverse racial, ethnic, and social groups in the Council as a whole and between employees and volunteers.
JOB QUALIFICATIONS
EDUCATION/FORMAL TRAINING
Bachelor's degree; or related experience and/or training; or equivalent combination of education and experience, preferred.
EXPERIENCE
Two years of experience in event management and/or program delivery or in a related field such as project management or community relations.
Two years of customer service experience is desirable.
KNOWLEDGE, SKILL, AND ABILITY
Knowledge of the Girl Scout program and philosophy, or willingness to learn.
Ability to manage priorities effectively while remaining flexible.
Ability to communicate effectively with employees, customers, and vendors.
Ability to manage multiple priorities and deadlines.
Track record of successful event or program execution desired.
Demonstrated written and verbal communication skills with peers, volunteers, and outside partners.
Ability to work independently and as part of a team.
Ability to manage details and make decisions.
Strong organizational skills.
Must pass a criminal background check acceptable to GSCO standards.
Night and weekend availability is required.
Work successfully in a hybrid-remote environment.
Respect the confidential nature of all information pertaining to staff, volunteers, and Girl Scouts.
Bilingual and bicultural skills desired, but not required.
Salary
This position pays a range of $20.67-$21.86 per hour, plus benefits (including mileage reimbursement)
Benefits
403(b) Retirement Plan - GSCO matches 100% of employee contribution up to 2% of pay.
Health Insurance
PPO: 94% Employer Paid Premium for Employee Only Coverage
HDHP: 100% Employer Paid Premium for Employee Only Coverage
Dental Insurance (68% Employer Paid for Employee Coverage)
Vision Insurance
Short Term Disability - 100% Employer Paid
Long Term Disability - 100% Employer Paid
Life Insurance - fully paid by GSCO, 2x annual salary*
Accidental Death and Dismemberment - fully paid by GSCO, 2x annual salary*
Optional Supplemental Life Insurance (Employee/Spouse/Children)- Employee paid - for additional employee coverage and dependents.
Flexible Spending Accounts (Medical/Dependent Care)
Health Savings Account (GSCO contributes up to $500/year)
Employee Assistance Program - 100% Employer Paid
Headspace (Employer Paid)
ZayZoon Pay Advances
Vacation - Employees accrue 10 vacation days per year.
Sick Leave - Employees earn one day per month.
Holidays - 10 scheduled holidays per year
Office Closures - 4 Weeks of Paid Office Closures (Week of Independence Day; Thanksgiving Week; Winter Holiday 2 weeks)
This position may have the ability to work a remote/flex hybrid schedule.
We encourage applications from individuals with diverse backgrounds, including people with disabilities. Our workplace is inclusive, and we strive to create an accessible and accommodating environment for all employees. We comply with all applicable laws and regulations regarding accommodations for disabilities, including the Americans with Disabilities Act (ADA). If you are invited to interview and require accommodations, please inform us in advance so that we can make the necessary arrangements to ensure a smooth and accessible interview experience. If you have questions about accessibility or need assistance with the application process, please contact Human Resources at careers@gscolorado.org or 877-404-5708. We are here to help.
Girl Scouts of Colorado celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado (GSCO) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: GSCO is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at GSCO are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations where we operate. GSCO will not tolerate discrimination or harassment based on any of these characteristics.
Experienced Case Managers—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for Immigration Case Managers to fill the role of Case Manager for the Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will use your criminal justice background and experience in case management to assist ISAP participants following the guidelines of our Department of Homeland Security contract. Utilizing a combination of face-to-face case management meetings, electronic monitoring technologies and home visits to engage participants and drive compliance you will ensure that participants attend court hearings and comply with conditions set by DHS.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and case management. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Job Responsibilities
As the Immigration Case Manager, you will use your background in criminal justice, psychology and/or social and case management to develop, implement, and coordinate case management and individual service plans for ISAP Program Participants in conformance with program requirements.
Additional responsibilities for the Case Manager include:
Meeting with participants face-to-face regularly as required by government contractual obligations.
Developing and maintaining accurate and complete case records for all ISAP Program Participants from entry to release from ISAP, maintaining confidentiality of all records.
Conducting intake interviews and orientation sessions with each ISAP Program Participant within contractual timeframes.
Installing electronic monitoring equipment on ISAP Program Participants as necessary and monitoring compliance with electronic monitoring program.
Assisting Program Participants with acquiring travel documents from the countries of citizenship and maintaining a log of travel document information for each Program Participant.
Evaluating English proficiency of ISAP Program Participants to determine resources necessary to promote clear communication between ISAP staff and the participants.
Assess the needs and vulnerabilities of ISAP Program Participants, and connect them with appropriate resources within the community.
Requirements
Job Requirements
As the Case Manager you must have excellent interpersonal, oral and written communication skills, and demonstrated tact when interacting with employees, community contracts, government official, and participants. You will also need demonstrated sound judgment and even temperament with the ability to deal tactfully with the public. If this describes you, apply today!
Additional requirements include:
A Bachelor’s Degree in Sociology, Psychology, Social Work, Criminal Justice, or related social services/human service field.
At least two (2) years’ relevant experience in a field related to law, social work, detention, corrections, government, or similar field.
Bi-lingual language skills, required.
Experience dealing with multicultural clients.
Effective verbal and written communication skills with employees, community contacts, government officials and participants. Ability to interpret and articulate rules, orders, instructions and materials. Ability to compose reports.
Ability to maintain self-control in stressful situations such as interpersonal confrontations or emergencies, or defuse hostile or unstable situations.
Strong attention to detail and problem-solving skills.
Basic knowledge of immigration laws, regulations, and procedures.
Computer proficiency, including Microsoft Office and the internet.
Ability to interpret electronic monitoring messages and daily summary reports.
Ability to type thirty-five (35) words per minute to develop and maintain case records by performing data entry.
United States citizenship required.
Must live in the United States 3 of the last 5 years (military service and study abroad accepted).
Active, valid driver's license required.
Successfully pass pre-employment (post offer) background check and obtain a suitability determination.
Benefits
As a Case Manager, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme park and attraction discounts
Your world of opportunities begins here! Apply today!
Feb 15, 2024
Full time
Experienced Case Managers—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for Immigration Case Managers to fill the role of Case Manager for the Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will use your criminal justice background and experience in case management to assist ISAP participants following the guidelines of our Department of Homeland Security contract. Utilizing a combination of face-to-face case management meetings, electronic monitoring technologies and home visits to engage participants and drive compliance you will ensure that participants attend court hearings and comply with conditions set by DHS.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and case management. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Job Responsibilities
As the Immigration Case Manager, you will use your background in criminal justice, psychology and/or social and case management to develop, implement, and coordinate case management and individual service plans for ISAP Program Participants in conformance with program requirements.
Additional responsibilities for the Case Manager include:
Meeting with participants face-to-face regularly as required by government contractual obligations.
Developing and maintaining accurate and complete case records for all ISAP Program Participants from entry to release from ISAP, maintaining confidentiality of all records.
Conducting intake interviews and orientation sessions with each ISAP Program Participant within contractual timeframes.
Installing electronic monitoring equipment on ISAP Program Participants as necessary and monitoring compliance with electronic monitoring program.
Assisting Program Participants with acquiring travel documents from the countries of citizenship and maintaining a log of travel document information for each Program Participant.
Evaluating English proficiency of ISAP Program Participants to determine resources necessary to promote clear communication between ISAP staff and the participants.
Assess the needs and vulnerabilities of ISAP Program Participants, and connect them with appropriate resources within the community.
Requirements
Job Requirements
As the Case Manager you must have excellent interpersonal, oral and written communication skills, and demonstrated tact when interacting with employees, community contracts, government official, and participants. You will also need demonstrated sound judgment and even temperament with the ability to deal tactfully with the public. If this describes you, apply today!
Additional requirements include:
A Bachelor’s Degree in Sociology, Psychology, Social Work, Criminal Justice, or related social services/human service field.
At least two (2) years’ relevant experience in a field related to law, social work, detention, corrections, government, or similar field.
Bi-lingual language skills, required.
Experience dealing with multicultural clients.
Effective verbal and written communication skills with employees, community contacts, government officials and participants. Ability to interpret and articulate rules, orders, instructions and materials. Ability to compose reports.
Ability to maintain self-control in stressful situations such as interpersonal confrontations or emergencies, or defuse hostile or unstable situations.
Strong attention to detail and problem-solving skills.
Basic knowledge of immigration laws, regulations, and procedures.
Computer proficiency, including Microsoft Office and the internet.
Ability to interpret electronic monitoring messages and daily summary reports.
Ability to type thirty-five (35) words per minute to develop and maintain case records by performing data entry.
United States citizenship required.
Must live in the United States 3 of the last 5 years (military service and study abroad accepted).
Active, valid driver's license required.
Successfully pass pre-employment (post offer) background check and obtain a suitability determination.
Benefits
As a Case Manager, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme park and attraction discounts
Your world of opportunities begins here! Apply today!
Since inception in 2004, BI Incorporated has operated ISAP for the Department of Homeland Security (DHS) and U.S. Immigration and Customs Enforcement (ICE) and Enforcement and Removal Operations (ERO). ISAP is an essential part of ERO, providing intensive supervision of individuals in immigration proceedings. The program achieves positive results by combining comprehensive case management with proven supervision technology. In addition, BI maintains an extensive list of community-based partners to provide critical assistance for participants' basic life needs. With consistent positive outcomes, ISAP continues to grow and evolve, serving an ever-increasing number of participants.
Job Description
Experienced Case Managers—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for Immigration Case Managers to fill the role of Case Manager for the Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will use your criminal justice background and experience in case management to assist ISAP participants following the guidelines of our Department of Homeland Security contract. Utilizing a combination of face-to-face case management meetings, electronic monitoring technologies and home visits to engage participants and drive compliance you will ensure that participants attend court hearings and comply with conditions set by DHS.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and case management. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Job Responsibilities
As the Immigration Case Manager, you will use your background in criminal justice, psychology and/or social and case management to develop, implement, and coordinate case management and individual service plans for ISAP Program Participants in conformance with program requirements.
Additional responsibilities for the Case Manager include:
Meeting with participants face-to-face regularly as required by government contractual obligations
Developing and maintaining accurate and complete case records for all ISAP Program Participants from entry to release from ISAP, maintaining confidentiality of all records
Conducting intake interviews and orientation sessions with each ISAP Program Participant within contractual timeframes
Installing electronic monitoring equipment on ISAP Program Participants as necessary and monitoring compliance with electronic monitoring program
Assisting Program Participants with acquiring travel documents from the countries of citizenship and maintaining a log of travel document information for each Program Participant
Evaluating English proficiency of ISAP Program Participants to determine resources necessary to promote clear communication between ISAP staff and the participants
Assess the needs and vulnerabilities of ISAP Program Participants, and connect them with appropriate resources within the community
Job Requirements
As the Case Manager you must have excellent interpersonal, oral and written communication skills, and demonstrated tact when interacting with employees, community contracts, government official, and participants. You will also need demonstrated sound judgment and even temperament with the ability to deal tactfully with the public. If this describes you, apply today!
Additional requirements include:
A Bachelor’s Degree in Sociology, Psychology, Social Work, Criminal Justice, or related social services/human service field
At least two years’ relevant experience in a field related to law, social work, detention, corrections, government, or similar field
Bi-lingual language skills, required
Experience dealing with multicultural clients
Effective verbal and written communication skills with employees, community contacts, government officials and participants. Ability to interpret and articulate rules, orders, instructions and materials. Ability to compose reports.
Ability to maintain self-control in stressful situations such as interpersonal confrontations or emergencies, or defuse hostile or unstable situations
Strong attention to detail and problem-solving skills
Basic knowledge of immigration laws, regulations, and procedures
Computer proficiency, including Microsoft Office and the Internet
Ability to interpret electronic monitoring messages and daily summary reports
Ability to type 35 words per minute to develop and maintain case records by performing data entry.
United States citizenship required.
Must live in the United States 3 of the last 5 years (military service and study abroad accepted)
Valid Drivers’ License required.
Successfully pass pre-employment (post offer) background check and obtain a suitability determination.
Benefits
As a Case Manager, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme park and attraction discounts
Your world of opportunities begins here! Apply today!
Feb 15, 2024
Full time
Since inception in 2004, BI Incorporated has operated ISAP for the Department of Homeland Security (DHS) and U.S. Immigration and Customs Enforcement (ICE) and Enforcement and Removal Operations (ERO). ISAP is an essential part of ERO, providing intensive supervision of individuals in immigration proceedings. The program achieves positive results by combining comprehensive case management with proven supervision technology. In addition, BI maintains an extensive list of community-based partners to provide critical assistance for participants' basic life needs. With consistent positive outcomes, ISAP continues to grow and evolve, serving an ever-increasing number of participants.
Job Description
Experienced Case Managers—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for Immigration Case Managers to fill the role of Case Manager for the Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will use your criminal justice background and experience in case management to assist ISAP participants following the guidelines of our Department of Homeland Security contract. Utilizing a combination of face-to-face case management meetings, electronic monitoring technologies and home visits to engage participants and drive compliance you will ensure that participants attend court hearings and comply with conditions set by DHS.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and case management. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Job Responsibilities
As the Immigration Case Manager, you will use your background in criminal justice, psychology and/or social and case management to develop, implement, and coordinate case management and individual service plans for ISAP Program Participants in conformance with program requirements.
Additional responsibilities for the Case Manager include:
Meeting with participants face-to-face regularly as required by government contractual obligations
Developing and maintaining accurate and complete case records for all ISAP Program Participants from entry to release from ISAP, maintaining confidentiality of all records
Conducting intake interviews and orientation sessions with each ISAP Program Participant within contractual timeframes
Installing electronic monitoring equipment on ISAP Program Participants as necessary and monitoring compliance with electronic monitoring program
Assisting Program Participants with acquiring travel documents from the countries of citizenship and maintaining a log of travel document information for each Program Participant
Evaluating English proficiency of ISAP Program Participants to determine resources necessary to promote clear communication between ISAP staff and the participants
Assess the needs and vulnerabilities of ISAP Program Participants, and connect them with appropriate resources within the community
Job Requirements
As the Case Manager you must have excellent interpersonal, oral and written communication skills, and demonstrated tact when interacting with employees, community contracts, government official, and participants. You will also need demonstrated sound judgment and even temperament with the ability to deal tactfully with the public. If this describes you, apply today!
Additional requirements include:
A Bachelor’s Degree in Sociology, Psychology, Social Work, Criminal Justice, or related social services/human service field
At least two years’ relevant experience in a field related to law, social work, detention, corrections, government, or similar field
Bi-lingual language skills, required
Experience dealing with multicultural clients
Effective verbal and written communication skills with employees, community contacts, government officials and participants. Ability to interpret and articulate rules, orders, instructions and materials. Ability to compose reports.
Ability to maintain self-control in stressful situations such as interpersonal confrontations or emergencies, or defuse hostile or unstable situations
Strong attention to detail and problem-solving skills
Basic knowledge of immigration laws, regulations, and procedures
Computer proficiency, including Microsoft Office and the Internet
Ability to interpret electronic monitoring messages and daily summary reports
Ability to type 35 words per minute to develop and maintain case records by performing data entry.
United States citizenship required.
Must live in the United States 3 of the last 5 years (military service and study abroad accepted)
Valid Drivers’ License required.
Successfully pass pre-employment (post offer) background check and obtain a suitability determination.
Benefits
As a Case Manager, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme park and attraction discounts
Your world of opportunities begins here! Apply today!
Keeping Washington Clean and Evergreen The Air Quality program within the Department of Ecology is looking to fill the Deputy Program Manager's Assistant (Administrative Assistant 3) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station. This position reports directly to the Air Quality Deputy Program Manager, with a primary focus on performing high-level administrative and secretarial support duties for the Air Quality Program, management team, and staff. A significant part of this positions will be supporting hiring and onboarding staff, as well as coordinating program-wide events, such as: an all-staff meeting, trainings, etc. The position will be instrumental in supporting teams that address air pollution. Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations. Program Mission: The mission of the Air Quality Program (AQP) is to protect and improve air quality in Washington. The Air Quality Program’s vision is clean, healthy air and climate for all of Washington. Tele-work options for this position: This position will be eligible for up to a 60% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change. Application Timeline: This position will remain open until filled, we will review applications on February 26, 2024. In order to be considered, please submit an application on or before February 25, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
In this role you will, organize and effectively prioritize multiple competing tasks and have the opportunity to work on fast paced issues which are part of the Governor’s key priorities. You will be part of and support a team with diverse skills and expertise to further our environmental mission. What you will do: Maintain confidentiality and keep managers informed of significant issues.
Assist with time management by working closely with managers to ensure that calendars are kept up to date and accurate.
Independently organize the hiring process including: setting up interviews, compiling and distributing interview packets, and escorting interviewees.
Assist with onboarding of new staff in a timely and effective manner including ensuring that necessary paperwork for new hires is fully completed.
Organize and coordinate the Air Quality All-Staff meeting and other similar program wide meetings.
Coordinate travel arrangements and agency-required documentation for managers and staff as needed for attendance at meetings, conferences and training, both in and out-of-state.
Independently coordinate preparation, proofreading, signatures, and packaging of documents, including reports, for manager and Ecology executive management briefing and/or approval.
Complete and process internal and external correspondence, including typing, proofreading/formatting, distributing, and filing documents reflecting agency standards to ensure it is clear and concise.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of 4 years of experience and/or education as described below:
Experience: In clerical, secretarial, bookkeeping, accounting, or general administrative office work experience.
Education: In business administration, public administration or closely allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations
College credit hours or degree
Years of required experience
Combination 1
High School Diploma or equivalent, no college credit hours or degree
4 years of experience
Combination 2
30-59 semester or 45-89 quarter credits
3 years of experience
Combination 3
60-89 semester or 90-134 quarter credits (AA degree)
2 years of experience
Combination 4
90-119 semester or 135-179 quarter credits
1 year of experience
Combination 5
A Bachelor's Degree or above
No experience required
OR
One year of experience as an Administrative Assistant 2, with the Department of Ecology.
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Knowledge of office procedures and practices; business management, communication, and correspondence practices.
Ability to work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; excellent verbal and written communication skills.
Excellent computer skills and a high level of proficiency using Microsoft’s Windows Operating System and Microsoft Office software (including Outlook, Word, Excel, SharePoint, and Power Point).
Demonstrated success in managing detailed administrative tasks and projects in support of program wide functions.
Experience supporting environmental regulatory efforts and editing technical documents.
Experience with meeting or event planning.
Experience administering webinars and other web-based communications using software such as Microsoft Teams and Zoom.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Rob Dengel at: Rob.Dengel@ecy.wa.gov . Please do not contact Rob to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Feb 12, 2024
Full time
Keeping Washington Clean and Evergreen The Air Quality program within the Department of Ecology is looking to fill the Deputy Program Manager's Assistant (Administrative Assistant 3) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station. This position reports directly to the Air Quality Deputy Program Manager, with a primary focus on performing high-level administrative and secretarial support duties for the Air Quality Program, management team, and staff. A significant part of this positions will be supporting hiring and onboarding staff, as well as coordinating program-wide events, such as: an all-staff meeting, trainings, etc. The position will be instrumental in supporting teams that address air pollution. Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations. Program Mission: The mission of the Air Quality Program (AQP) is to protect and improve air quality in Washington. The Air Quality Program’s vision is clean, healthy air and climate for all of Washington. Tele-work options for this position: This position will be eligible for up to a 60% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change. Application Timeline: This position will remain open until filled, we will review applications on February 26, 2024. In order to be considered, please submit an application on or before February 25, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
In this role you will, organize and effectively prioritize multiple competing tasks and have the opportunity to work on fast paced issues which are part of the Governor’s key priorities. You will be part of and support a team with diverse skills and expertise to further our environmental mission. What you will do: Maintain confidentiality and keep managers informed of significant issues.
Assist with time management by working closely with managers to ensure that calendars are kept up to date and accurate.
Independently organize the hiring process including: setting up interviews, compiling and distributing interview packets, and escorting interviewees.
Assist with onboarding of new staff in a timely and effective manner including ensuring that necessary paperwork for new hires is fully completed.
Organize and coordinate the Air Quality All-Staff meeting and other similar program wide meetings.
Coordinate travel arrangements and agency-required documentation for managers and staff as needed for attendance at meetings, conferences and training, both in and out-of-state.
Independently coordinate preparation, proofreading, signatures, and packaging of documents, including reports, for manager and Ecology executive management briefing and/or approval.
Complete and process internal and external correspondence, including typing, proofreading/formatting, distributing, and filing documents reflecting agency standards to ensure it is clear and concise.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of 4 years of experience and/or education as described below:
Experience: In clerical, secretarial, bookkeeping, accounting, or general administrative office work experience.
Education: In business administration, public administration or closely allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations
College credit hours or degree
Years of required experience
Combination 1
High School Diploma or equivalent, no college credit hours or degree
4 years of experience
Combination 2
30-59 semester or 45-89 quarter credits
3 years of experience
Combination 3
60-89 semester or 90-134 quarter credits (AA degree)
2 years of experience
Combination 4
90-119 semester or 135-179 quarter credits
1 year of experience
Combination 5
A Bachelor's Degree or above
No experience required
OR
One year of experience as an Administrative Assistant 2, with the Department of Ecology.
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Knowledge of office procedures and practices; business management, communication, and correspondence practices.
Ability to work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; excellent verbal and written communication skills.
Excellent computer skills and a high level of proficiency using Microsoft’s Windows Operating System and Microsoft Office software (including Outlook, Word, Excel, SharePoint, and Power Point).
Demonstrated success in managing detailed administrative tasks and projects in support of program wide functions.
Experience supporting environmental regulatory efforts and editing technical documents.
Experience with meeting or event planning.
Experience administering webinars and other web-based communications using software such as Microsoft Teams and Zoom.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Rob Dengel at: Rob.Dengel@ecy.wa.gov . Please do not contact Rob to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Job Summary
Have you ever thought about working with faculty and students? Do you enjoy working in an office setting and are detail oriented? If so, Hawkeye Community College has a great opportunity for you to make a difference in an educational setting.
The School of Applied Technologies is looking for a full-time Administrative Assistant II to join their team. In this position, you will work in a fun and fast paced area that offers a wide variety of day-to-day activities and interactions with exceptional faculty and students. You will provide administrative support to the Dean as well as perform a variety of administrative support services for special projects, committees, functions and activities for our fifteen diverse, career building programs.
Furthermore, as our Administrative Assistant II, you will provide excellent customer service, maintain customer confidence and protect operational integrity by keeping information confidential. Overall, this position is responsible for performing transactional functions such as requisition entry, office scheduling and attending to office phone, email and walk-in traffic.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains Dean’s calendar. Responsible for scheduling meetings, events, and appointments.
Fields incoming office inquiries via in-person, telephone, or email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, messages and office records.
Serves and facilitates college committee meetings, by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and organizes specific event tasks as assigned by the Dean.
Makes business travel arrangements for staff as needed.
Coordinates social gatherings for department, as needed.
Assists the Dean in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Receives, prepares, and submits requisitions into Colleague.
Fields incoming student requests and route to appropriate personnel.
Maintains confidentiality with sensitive information.
May be assigned to assist students regarding class registration.
Participates in campus committees as assigned.
Position Specific Duties
Submits faculty assignments into Colleague, including concurrent assignments.
Fields and submits day-to-day Hawkeye Service requests from faculty and staff into Hippo.
Prepares special assignment pay paperwork and overloads pay paperwork.
Updates the full-time faculty list and adjunct lists each semester, including updating the directory and distribution lists.
Prepares, formats, and displays classroom schedules each semester. Tracks any changes that occur.
Prepares, formats, and displays faculty schedules each semester. Tracks any changes that occur.
Tracks faculty syllabi submissions.
Processes requisitions via Colleague, processes faculty special assignment pay, sub pay, and CSAR.
Submits sub pay for faculty as needed.
Prepares advisory committees to include sending invites, tracking attendance, and taking meeting minutes. Updates advisory committee member lists.
Prepares MORE packets for assigned program, including running student evaluations. Fields incoming calls from students and signs them up for the MORE sessions. Notifies Student Services on which session student is attending; check students on the day of their MORE session; and adds the cluster code into Colleague so they can register for classes.
When applicable, maintains and updates clinical contracts for all clinical sites used by HCC. Sends new contracts and tracks for signatures. Maintains clinical site list for faculty use.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Completion of an Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of general office equipment, procedure and protocols.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Preferred Qualifications
Experience in an educational setting.
Community college experience.
Working Conditions
Anticipated schedule is Monday through Friday days with an occasional evening and weekend hours.
Work is performed either in or a combination of an office and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, nonexempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The salary range for this position begins at $37,500.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Feb 09, 2024
Full time
Job Summary
Have you ever thought about working with faculty and students? Do you enjoy working in an office setting and are detail oriented? If so, Hawkeye Community College has a great opportunity for you to make a difference in an educational setting.
The School of Applied Technologies is looking for a full-time Administrative Assistant II to join their team. In this position, you will work in a fun and fast paced area that offers a wide variety of day-to-day activities and interactions with exceptional faculty and students. You will provide administrative support to the Dean as well as perform a variety of administrative support services for special projects, committees, functions and activities for our fifteen diverse, career building programs.
Furthermore, as our Administrative Assistant II, you will provide excellent customer service, maintain customer confidence and protect operational integrity by keeping information confidential. Overall, this position is responsible for performing transactional functions such as requisition entry, office scheduling and attending to office phone, email and walk-in traffic.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains Dean’s calendar. Responsible for scheduling meetings, events, and appointments.
Fields incoming office inquiries via in-person, telephone, or email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, messages and office records.
Serves and facilitates college committee meetings, by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and organizes specific event tasks as assigned by the Dean.
Makes business travel arrangements for staff as needed.
Coordinates social gatherings for department, as needed.
Assists the Dean in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Receives, prepares, and submits requisitions into Colleague.
Fields incoming student requests and route to appropriate personnel.
Maintains confidentiality with sensitive information.
May be assigned to assist students regarding class registration.
Participates in campus committees as assigned.
Position Specific Duties
Submits faculty assignments into Colleague, including concurrent assignments.
Fields and submits day-to-day Hawkeye Service requests from faculty and staff into Hippo.
Prepares special assignment pay paperwork and overloads pay paperwork.
Updates the full-time faculty list and adjunct lists each semester, including updating the directory and distribution lists.
Prepares, formats, and displays classroom schedules each semester. Tracks any changes that occur.
Prepares, formats, and displays faculty schedules each semester. Tracks any changes that occur.
Tracks faculty syllabi submissions.
Processes requisitions via Colleague, processes faculty special assignment pay, sub pay, and CSAR.
Submits sub pay for faculty as needed.
Prepares advisory committees to include sending invites, tracking attendance, and taking meeting minutes. Updates advisory committee member lists.
Prepares MORE packets for assigned program, including running student evaluations. Fields incoming calls from students and signs them up for the MORE sessions. Notifies Student Services on which session student is attending; check students on the day of their MORE session; and adds the cluster code into Colleague so they can register for classes.
When applicable, maintains and updates clinical contracts for all clinical sites used by HCC. Sends new contracts and tracks for signatures. Maintains clinical site list for faculty use.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Completion of an Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of general office equipment, procedure and protocols.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Preferred Qualifications
Experience in an educational setting.
Community college experience.
Working Conditions
Anticipated schedule is Monday through Friday days with an occasional evening and weekend hours.
Work is performed either in or a combination of an office and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, nonexempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The salary range for this position begins at $37,500.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
League of Conservation Voters
Washington, DC, eligible for remote work up to 4 days a week.
Title: Administrative Associate to the President’s Office Department: Executive Office Status: Non-Exempt Reports to: Chief of Staff Positions Reporting to this Position: None Location: Washington, DC, eligible for remote work up to 4 days a week. Travel Requirements: Up to 10% Union Position: No Job Classification Level: A Salary Range (depending on experience) : $58,000 – $73,000 (effective April 1, 2024)
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Administrative Associate to the President’s Office who will provide administrative support to the Chief of Staff and overall support for the functioning and culture-building efforts of the President’s Office. This position includes frequent interfacing with the Executive Team, senior staff, and external partners, including on occasion board members. We are seeking an exceptionally organized and efficient individual with high attention to detail who also thinks holistically about the needs and expectations of the President’s Office. The ideal candidate is creative, self-driven, organized and committed to centering racial justice and equity (RJE) in our work. The candidate must possess a high level of trust and integrity as they will handle confidential and sensitive information. LCV staff are mission-driven, motivated, and strive to lead with our values of accountability, anti-racism, community, innovation, learning, and sustainability.
Responsibilities:
Administration
Assist the Chief of Staff with administrative tasks, scheduling support, writing, travel logistics, reimbursements and expense reports, as needed.
Support the Chief of Staff in the development and execution of weekly full-staff meetings including topic development, collection of weekly departmental updates, confirmation of presenters, coordination with interpreters, and preparing announcements of arriving and departing staff.
Provide logistical and in-person support for bi-annual executive team retreats, quarterly board meetings, and annual full staff retreat including: ordering and receiving food and supplies, preparing materials, coordinating the setting up and cleaning of physical space.
Provide logistical support for virtual and in-person meetings, and lead note-taking and disseminating follow-ups in several regularly occurring meetings, including confidential executive team and occasional board-related meetings.
Archive all department wide materials and documents and ensure files are retained consistent with organizational policy, including appropriate use of Google Drive and organizational network drive.
Contribute to the team with other projects and duties as assigned.
Travel up to 10% including staff retreats, meetings, occasional board meetings/retreats, conferences and professional development opportunities, as needed.
Conduct in-office responsibilities from LCV’s Washington D.C. office on average one day per week, including occasional in-person check-ins, meetings, and logistical support.
Team Culture
Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work.
Support efforts to build community and foster enjoyment of in-person work for the DC office.
Help foster a culture of inclusivity, community, collaboration, and trust, including providing opportunities to staff to build relationships across the organization and with the President’s Office.
Budget/Finance Support
Work with the Chief of Staff to review and track the executive budget, including around any confidential issues. Track President’s Office spending for LCV and related entities by processing all incoming invoices.
Work with the Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.
Support the creation and tracking of contracts with consultants and other vendors, as needed, for the President’s Office.
Qualifications:
Work Experience: Required – At least 1 year of experience in administrative support for a team. Preferred – Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign. Experience working on organizational culture and/or community building.
Skills: Required – Highly attentive to details and able to take ownership of routine tasks. Excellent written and oral communications skills, and proficient in word processing, spreadsheets and databases. Adept at maintaining systems for easy access to information and data. Extremely well organized; high level of integrity and ability to manage confidential information; solid judgment; self-starter, critical thinking skills; a sense of teamwork and ability to foster community; works well in a fast-paced environment; ability to handle multiple tasks; plans ahead and can see the big picture;. Preferred – Experience with Zoom and Google Suite.
Cultural Competence: Shares LCV’s commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The person in this position frequently communicates with external partners and board members and must be able to exchange accurate information. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate to the President’s Office” in the subject line by February 27, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Feb 06, 2024
Full time
Title: Administrative Associate to the President’s Office Department: Executive Office Status: Non-Exempt Reports to: Chief of Staff Positions Reporting to this Position: None Location: Washington, DC, eligible for remote work up to 4 days a week. Travel Requirements: Up to 10% Union Position: No Job Classification Level: A Salary Range (depending on experience) : $58,000 – $73,000 (effective April 1, 2024)
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Administrative Associate to the President’s Office who will provide administrative support to the Chief of Staff and overall support for the functioning and culture-building efforts of the President’s Office. This position includes frequent interfacing with the Executive Team, senior staff, and external partners, including on occasion board members. We are seeking an exceptionally organized and efficient individual with high attention to detail who also thinks holistically about the needs and expectations of the President’s Office. The ideal candidate is creative, self-driven, organized and committed to centering racial justice and equity (RJE) in our work. The candidate must possess a high level of trust and integrity as they will handle confidential and sensitive information. LCV staff are mission-driven, motivated, and strive to lead with our values of accountability, anti-racism, community, innovation, learning, and sustainability.
Responsibilities:
Administration
Assist the Chief of Staff with administrative tasks, scheduling support, writing, travel logistics, reimbursements and expense reports, as needed.
Support the Chief of Staff in the development and execution of weekly full-staff meetings including topic development, collection of weekly departmental updates, confirmation of presenters, coordination with interpreters, and preparing announcements of arriving and departing staff.
Provide logistical and in-person support for bi-annual executive team retreats, quarterly board meetings, and annual full staff retreat including: ordering and receiving food and supplies, preparing materials, coordinating the setting up and cleaning of physical space.
Provide logistical support for virtual and in-person meetings, and lead note-taking and disseminating follow-ups in several regularly occurring meetings, including confidential executive team and occasional board-related meetings.
Archive all department wide materials and documents and ensure files are retained consistent with organizational policy, including appropriate use of Google Drive and organizational network drive.
Contribute to the team with other projects and duties as assigned.
Travel up to 10% including staff retreats, meetings, occasional board meetings/retreats, conferences and professional development opportunities, as needed.
Conduct in-office responsibilities from LCV’s Washington D.C. office on average one day per week, including occasional in-person check-ins, meetings, and logistical support.
Team Culture
Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work.
Support efforts to build community and foster enjoyment of in-person work for the DC office.
Help foster a culture of inclusivity, community, collaboration, and trust, including providing opportunities to staff to build relationships across the organization and with the President’s Office.
Budget/Finance Support
Work with the Chief of Staff to review and track the executive budget, including around any confidential issues. Track President’s Office spending for LCV and related entities by processing all incoming invoices.
Work with the Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.
Support the creation and tracking of contracts with consultants and other vendors, as needed, for the President’s Office.
Qualifications:
Work Experience: Required – At least 1 year of experience in administrative support for a team. Preferred – Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign. Experience working on organizational culture and/or community building.
Skills: Required – Highly attentive to details and able to take ownership of routine tasks. Excellent written and oral communications skills, and proficient in word processing, spreadsheets and databases. Adept at maintaining systems for easy access to information and data. Extremely well organized; high level of integrity and ability to manage confidential information; solid judgment; self-starter, critical thinking skills; a sense of teamwork and ability to foster community; works well in a fast-paced environment; ability to handle multiple tasks; plans ahead and can see the big picture;. Preferred – Experience with Zoom and Google Suite.
Cultural Competence: Shares LCV’s commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The person in this position frequently communicates with external partners and board members and must be able to exchange accurate information. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate to the President’s Office” in the subject line by February 27, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Experienced Case Managers—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for Immigration Case Managers to fill the role of Case Manager for the Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will use your criminal justice background and experience in case management to assist ISAP participants following the guidelines of our Department of Homeland Security contract. Utilizing a combination of face-to-face case management meetings, electronic monitoring technologies and home visits to engage participants and drive compliance you will ensure that participants attend court hearings and comply with conditions set by DHS.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and case management. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Job Responsibilities
As the Immigration Case Manager, you will use your background in criminal justice, psychology and/or social and case management to develop, implement, and coordinate case management and individual service plans for ISAP Program Participants in conformance with program requirements.
Additional responsibilities for the Case Manager include:
Meeting with participants face-to-face regularly as required by government contractual obligations.
Developing and maintaining accurate and complete case records for all ISAP Program Participants from entry to release from ISAP, maintaining confidentiality of all records.
Conducting intake interviews and orientation sessions with each ISAP Program Participant within contractual timeframes.
Installing electronic monitoring equipment on ISAP Program Participants as necessary and monitoring compliance with electronic monitoring program.
Assisting Program Participants with acquiring travel documents from the countries of citizenship and maintaining a log of travel document information for each Program Participant.
Evaluating English proficiency of ISAP Program Participants to determine resources necessary to promote clear communication between ISAP staff and the participants.
Assess the needs and vulnerabilities of ISAP Program Participants, and connect them with appropriate resources within the community.
Requirements
Job Requirements
As the Case Manager you must have excellent interpersonal, oral and written communication skills, and demonstrated tact when interacting with employees, community contracts, government official, and participants. You will also need demonstrated sound judgment and even temperament with the ability to deal tactfully with the public. If this describes you, apply today!
Additional requirements include:
A Bachelor’s Degree in Sociology, Psychology, Social Work, Criminal Justice, or related social services/human service field.
At least two (2) years’ relevant experience in a field related to law, social work, detention, corrections, government, or similar field.
Bi-lingual language skills, required.
Experience dealing with multicultural clients.
Effective verbal and written communication skills with employees, community contacts, government officials and participants. Ability to interpret and articulate rules, orders, instructions and materials. Ability to compose reports.
Ability to maintain self-control in stressful situations such as interpersonal confrontations or emergencies, or defuse hostile or unstable situations.
Strong attention to detail and problem-solving skills.
Basic knowledge of immigration laws, regulations, and procedures.
Computer proficiency, including Microsoft Office and the internet.
Ability to interpret electronic monitoring messages and daily summary reports.
Ability to type thirty-five (35) words per minute to develop and maintain case records by performing data entry.
United States citizenship required.
Must live in the United States 3 of the last 5 years (military service and study abroad accepted).
Active, valid driver's license required.
Successfully pass pre-employment (post offer) background check and obtain a suitability determination.
Benefits
As a Case Manager, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme park and attraction discounts
Your world of opportunities begins here! Apply today!
Feb 06, 2024
Full time
Experienced Case Managers—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for Immigration Case Managers to fill the role of Case Manager for the Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will use your criminal justice background and experience in case management to assist ISAP participants following the guidelines of our Department of Homeland Security contract. Utilizing a combination of face-to-face case management meetings, electronic monitoring technologies and home visits to engage participants and drive compliance you will ensure that participants attend court hearings and comply with conditions set by DHS.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and case management. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Job Responsibilities
As the Immigration Case Manager, you will use your background in criminal justice, psychology and/or social and case management to develop, implement, and coordinate case management and individual service plans for ISAP Program Participants in conformance with program requirements.
Additional responsibilities for the Case Manager include:
Meeting with participants face-to-face regularly as required by government contractual obligations.
Developing and maintaining accurate and complete case records for all ISAP Program Participants from entry to release from ISAP, maintaining confidentiality of all records.
Conducting intake interviews and orientation sessions with each ISAP Program Participant within contractual timeframes.
Installing electronic monitoring equipment on ISAP Program Participants as necessary and monitoring compliance with electronic monitoring program.
Assisting Program Participants with acquiring travel documents from the countries of citizenship and maintaining a log of travel document information for each Program Participant.
Evaluating English proficiency of ISAP Program Participants to determine resources necessary to promote clear communication between ISAP staff and the participants.
Assess the needs and vulnerabilities of ISAP Program Participants, and connect them with appropriate resources within the community.
Requirements
Job Requirements
As the Case Manager you must have excellent interpersonal, oral and written communication skills, and demonstrated tact when interacting with employees, community contracts, government official, and participants. You will also need demonstrated sound judgment and even temperament with the ability to deal tactfully with the public. If this describes you, apply today!
Additional requirements include:
A Bachelor’s Degree in Sociology, Psychology, Social Work, Criminal Justice, or related social services/human service field.
At least two (2) years’ relevant experience in a field related to law, social work, detention, corrections, government, or similar field.
Bi-lingual language skills, required.
Experience dealing with multicultural clients.
Effective verbal and written communication skills with employees, community contacts, government officials and participants. Ability to interpret and articulate rules, orders, instructions and materials. Ability to compose reports.
Ability to maintain self-control in stressful situations such as interpersonal confrontations or emergencies, or defuse hostile or unstable situations.
Strong attention to detail and problem-solving skills.
Basic knowledge of immigration laws, regulations, and procedures.
Computer proficiency, including Microsoft Office and the internet.
Ability to interpret electronic monitoring messages and daily summary reports.
Ability to type thirty-five (35) words per minute to develop and maintain case records by performing data entry.
United States citizenship required.
Must live in the United States 3 of the last 5 years (military service and study abroad accepted).
Active, valid driver's license required.
Successfully pass pre-employment (post offer) background check and obtain a suitability determination.
Benefits
As a Case Manager, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme park and attraction discounts
Your world of opportunities begins here! Apply today!
Experienced Administrative Assistants—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for an Administrative Assistant to fill the role for our U.S. government Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will assist case specialist and participants of the ISAP program following the guidelines of the government Department of Homeland Security contract.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and administration. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Summary
Provides administrative and clerical support for an Intensive Supervision Appearance Program (ISAP) office.
Primary Duties and Responsibilities
Greets and communicates with ISAP program participants, community visitors, agency personnel and general visitors.
Ensures that program participants are properly checked in for office visits.
Answers the phones and directs calls appropriately.
Maintains program participant case records on the computer system by performing data entry.
Maintains files and other related documentation.
Assists the Program Manager and Case Specialists with case coordination, communication with the contracting agency and routine clerical tasks.
Coordinates transportation services for program participants.
Performs other duties as assigned.
Requirements
Minimum Requirements
HS Diploma or GED required. Associate’s Degree in Business or related field preferred.
Two (2) years of related work experience in an administrative field preferred.
Bilingual English/Spanish Required.
Ability to pass a suitability determination.
United States Citizenship required.
Live in the United States 3 of the last 5 years (military and study abroad accepted).
At least two (2) years of work experience in a similar position, including experience working with multi-cultural contacts.
At least two (2) years of experience working with computers.
Effective communication skills with internal and external contacts.
Good interpersonal skills. Ability to deal tactfully with the public.
Sound judgment and even temperament. Ability to maintain self-control in stressful situations, such as interpersonal confrontations or emergencies.
Ability to deal with multi-cultural contacts with sensitivity.
Good organizational skills.
Attention to detail.
Benefits
You will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme Park and attraction discounts
Your world of opportunities begins here! Apply today!
Feb 06, 2024
Full time
Experienced Administrative Assistants—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for an Administrative Assistant to fill the role for our U.S. government Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will assist case specialist and participants of the ISAP program following the guidelines of the government Department of Homeland Security contract.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and administration. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Summary
Provides administrative and clerical support for an Intensive Supervision Appearance Program (ISAP) office.
Primary Duties and Responsibilities
Greets and communicates with ISAP program participants, community visitors, agency personnel and general visitors.
Ensures that program participants are properly checked in for office visits.
Answers the phones and directs calls appropriately.
Maintains program participant case records on the computer system by performing data entry.
Maintains files and other related documentation.
Assists the Program Manager and Case Specialists with case coordination, communication with the contracting agency and routine clerical tasks.
Coordinates transportation services for program participants.
Performs other duties as assigned.
Requirements
Minimum Requirements
HS Diploma or GED required. Associate’s Degree in Business or related field preferred.
Two (2) years of related work experience in an administrative field preferred.
Bilingual English/Spanish Required.
Ability to pass a suitability determination.
United States Citizenship required.
Live in the United States 3 of the last 5 years (military and study abroad accepted).
At least two (2) years of work experience in a similar position, including experience working with multi-cultural contacts.
At least two (2) years of experience working with computers.
Effective communication skills with internal and external contacts.
Good interpersonal skills. Ability to deal tactfully with the public.
Sound judgment and even temperament. Ability to maintain self-control in stressful situations, such as interpersonal confrontations or emergencies.
Ability to deal with multi-cultural contacts with sensitivity.
Good organizational skills.
Attention to detail.
Benefits
You will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme Park and attraction discounts
Your world of opportunities begins here! Apply today!
Experienced Case Managers—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for Immigration Case Managers to fill the role of Case Manager for the Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will use your criminal justice background and experience in case management to assist ISAP participants following the guidelines of our Department of Homeland Security contract. Utilizing a combination of face-to-face case management meetings, electronic monitoring technologies and home visits to engage participants and drive compliance you will ensure that participants attend court hearings and comply with conditions set by DHS.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and case management. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Job Responsibilities
As the Immigration Case Manager, you will use your background in criminal justice, psychology and/or social and case management to develop, implement, and coordinate case management and individual service plans for ISAP Program Participants in conformance with program requirements.
Additional responsibilities for the Case Manager include:
Meeting with participants face-to-face regularly as required by government contractual obligations.
Developing and maintaining accurate and complete case records for all ISAP Program Participants from entry to release from ISAP, maintaining confidentiality of all records.
Conducting intake interviews and orientation sessions with each ISAP Program Participant within contractual timeframes.
Installing electronic monitoring equipment on ISAP Program Participants as necessary and monitoring compliance with electronic monitoring program.
Assisting Program Participants with acquiring travel documents from the countries of citizenship and maintaining a log of travel document information for each Program Participant.
Evaluating English proficiency of ISAP Program Participants to determine resources necessary to promote clear communication between ISAP staff and the participants.
Assess the needs and vulnerabilities of ISAP Program Participants, and connect them with appropriate resources within the community.
Requirements
Job Requirements
As the Case Manager you must have excellent interpersonal, oral and written communication skills, and demonstrated tact when interacting with employees, community contracts, government official, and participants. You will also need demonstrated sound judgment and even temperament with the ability to deal tactfully with the public. If this describes you, apply today!
Additional requirements include:
A Bachelor’s Degree in Sociology, Psychology, Social Work, Criminal Justice, or related social services/human service field.
At least two (2) years’ relevant experience in a field related to law, social work, detention, corrections, government, or similar field.
Bi-lingual language skills, required.
Experience dealing with multicultural clients.
Effective verbal and written communication skills with employees, community contacts, government officials and participants. Ability to interpret and articulate rules, orders, instructions and materials. Ability to compose reports.
Ability to maintain self-control in stressful situations such as interpersonal confrontations or emergencies, or defuse hostile or unstable situations.
Strong attention to detail and problem-solving skills.
Basic knowledge of immigration laws, regulations, and procedures.
Computer proficiency, including Microsoft Office and the internet.
Ability to interpret electronic monitoring messages and daily summary reports.
Ability to type thirty-five (35) words per minute to develop and maintain case records by performing data entry.
United States citizenship required.
Must live in the United States 3 of the last 5 years (military service and study abroad accepted).
Active, valid driver's license required.
Successfully pass pre-employment (post offer) background check and obtain a suitability determination.
Benefits
As a Case Manager, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme park and attraction discounts
Your world of opportunities begins here! Apply today!
Feb 06, 2024
Full time
Experienced Case Managers—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for Immigration Case Managers to fill the role of Case Manager for the Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will use your criminal justice background and experience in case management to assist ISAP participants following the guidelines of our Department of Homeland Security contract. Utilizing a combination of face-to-face case management meetings, electronic monitoring technologies and home visits to engage participants and drive compliance you will ensure that participants attend court hearings and comply with conditions set by DHS.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and case management. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Job Responsibilities
As the Immigration Case Manager, you will use your background in criminal justice, psychology and/or social and case management to develop, implement, and coordinate case management and individual service plans for ISAP Program Participants in conformance with program requirements.
Additional responsibilities for the Case Manager include:
Meeting with participants face-to-face regularly as required by government contractual obligations.
Developing and maintaining accurate and complete case records for all ISAP Program Participants from entry to release from ISAP, maintaining confidentiality of all records.
Conducting intake interviews and orientation sessions with each ISAP Program Participant within contractual timeframes.
Installing electronic monitoring equipment on ISAP Program Participants as necessary and monitoring compliance with electronic monitoring program.
Assisting Program Participants with acquiring travel documents from the countries of citizenship and maintaining a log of travel document information for each Program Participant.
Evaluating English proficiency of ISAP Program Participants to determine resources necessary to promote clear communication between ISAP staff and the participants.
Assess the needs and vulnerabilities of ISAP Program Participants, and connect them with appropriate resources within the community.
Requirements
Job Requirements
As the Case Manager you must have excellent interpersonal, oral and written communication skills, and demonstrated tact when interacting with employees, community contracts, government official, and participants. You will also need demonstrated sound judgment and even temperament with the ability to deal tactfully with the public. If this describes you, apply today!
Additional requirements include:
A Bachelor’s Degree in Sociology, Psychology, Social Work, Criminal Justice, or related social services/human service field.
At least two (2) years’ relevant experience in a field related to law, social work, detention, corrections, government, or similar field.
Bi-lingual language skills, required.
Experience dealing with multicultural clients.
Effective verbal and written communication skills with employees, community contacts, government officials and participants. Ability to interpret and articulate rules, orders, instructions and materials. Ability to compose reports.
Ability to maintain self-control in stressful situations such as interpersonal confrontations or emergencies, or defuse hostile or unstable situations.
Strong attention to detail and problem-solving skills.
Basic knowledge of immigration laws, regulations, and procedures.
Computer proficiency, including Microsoft Office and the internet.
Ability to interpret electronic monitoring messages and daily summary reports.
Ability to type thirty-five (35) words per minute to develop and maintain case records by performing data entry.
United States citizenship required.
Must live in the United States 3 of the last 5 years (military service and study abroad accepted).
Active, valid driver's license required.
Successfully pass pre-employment (post offer) background check and obtain a suitability determination.
Benefits
As a Case Manager, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme park and attraction discounts
Your world of opportunities begins here! Apply today!
Experienced Case Managers—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for Immigration Case Managers to fill the role of Case Manager for the Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will use your criminal justice background and experience in case management to assist ISAP participants following the guidelines of our Department of Homeland Security contract. Utilizing a combination of face-to-face case management meetings, electronic monitoring technologies and home visits to engage participants and drive compliance you will ensure that participants attend court hearings and comply with conditions set by DHS.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and case management. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Job Responsibilities
As the Immigration Case Manager, you will use your background in criminal justice, psychology and/or social and case management to develop, implement, and coordinate case management and individual service plans for ISAP Program Participants in conformance with program requirements.
Additional responsibilities for the Case Manager include:
Meeting with participants face-to-face regularly as required by government contractual obligations.
Developing and maintaining accurate and complete case records for all ISAP Program Participants from entry to release from ISAP, maintaining confidentiality of all records.
Conducting intake interviews and orientation sessions with each ISAP Program Participant within contractual timeframes.
Installing electronic monitoring equipment on ISAP Program Participants as necessary and monitoring compliance with electronic monitoring program.
Assisting Program Participants with acquiring travel documents from the countries of citizenship and maintaining a log of travel document information for each Program Participant.
Evaluating English proficiency of ISAP Program Participants to determine resources necessary to promote clear communication between ISAP staff and the participants.
Assess the needs and vulnerabilities of ISAP Program Participants, and connect them with appropriate resources within the community.
Requirements
Job Requirements
As the Case Manager you must have excellent interpersonal, oral and written communication skills, and demonstrated tact when interacting with employees, community contracts, government official, and participants. You will also need demonstrated sound judgment and even temperament with the ability to deal tactfully with the public. If this describes you, apply today!
Additional requirements include:
A Bachelor’s Degree in Sociology, Psychology, Social Work, Criminal Justice, or related social services/human service field.
At least two (2) years’ relevant experience in a field related to law, social work, detention, corrections, government, or similar field.
Bi-lingual language skills, required.
Experience dealing with multicultural clients.
Effective verbal and written communication skills with employees, community contacts, government officials and participants. Ability to interpret and articulate rules, orders, instructions and materials. Ability to compose reports.
Ability to maintain self-control in stressful situations such as interpersonal confrontations or emergencies, or defuse hostile or unstable situations.
Strong attention to detail and problem-solving skills.
Basic knowledge of immigration laws, regulations, and procedures.
Computer proficiency, including Microsoft Office and the internet.
Ability to interpret electronic monitoring messages and daily summary reports.
Ability to type thirty-five (35) words per minute to develop and maintain case records by performing data entry.
United States citizenship required.
Must live in the United States 3 of the last 5 years (military service and study abroad accepted).
Active, valid driver's license required.
Successfully pass pre-employment (post offer) background check and obtain a suitability determination.
Benefits
As a Case Manager, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme park and attraction discounts
Your world of opportunities begins here! Apply today!
Feb 06, 2024
Full time
Experienced Case Managers—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for Immigration Case Managers to fill the role of Case Manager for the Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will use your criminal justice background and experience in case management to assist ISAP participants following the guidelines of our Department of Homeland Security contract. Utilizing a combination of face-to-face case management meetings, electronic monitoring technologies and home visits to engage participants and drive compliance you will ensure that participants attend court hearings and comply with conditions set by DHS.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and case management. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Job Responsibilities
As the Immigration Case Manager, you will use your background in criminal justice, psychology and/or social and case management to develop, implement, and coordinate case management and individual service plans for ISAP Program Participants in conformance with program requirements.
Additional responsibilities for the Case Manager include:
Meeting with participants face-to-face regularly as required by government contractual obligations.
Developing and maintaining accurate and complete case records for all ISAP Program Participants from entry to release from ISAP, maintaining confidentiality of all records.
Conducting intake interviews and orientation sessions with each ISAP Program Participant within contractual timeframes.
Installing electronic monitoring equipment on ISAP Program Participants as necessary and monitoring compliance with electronic monitoring program.
Assisting Program Participants with acquiring travel documents from the countries of citizenship and maintaining a log of travel document information for each Program Participant.
Evaluating English proficiency of ISAP Program Participants to determine resources necessary to promote clear communication between ISAP staff and the participants.
Assess the needs and vulnerabilities of ISAP Program Participants, and connect them with appropriate resources within the community.
Requirements
Job Requirements
As the Case Manager you must have excellent interpersonal, oral and written communication skills, and demonstrated tact when interacting with employees, community contracts, government official, and participants. You will also need demonstrated sound judgment and even temperament with the ability to deal tactfully with the public. If this describes you, apply today!
Additional requirements include:
A Bachelor’s Degree in Sociology, Psychology, Social Work, Criminal Justice, or related social services/human service field.
At least two (2) years’ relevant experience in a field related to law, social work, detention, corrections, government, or similar field.
Bi-lingual language skills, required.
Experience dealing with multicultural clients.
Effective verbal and written communication skills with employees, community contacts, government officials and participants. Ability to interpret and articulate rules, orders, instructions and materials. Ability to compose reports.
Ability to maintain self-control in stressful situations such as interpersonal confrontations or emergencies, or defuse hostile or unstable situations.
Strong attention to detail and problem-solving skills.
Basic knowledge of immigration laws, regulations, and procedures.
Computer proficiency, including Microsoft Office and the internet.
Ability to interpret electronic monitoring messages and daily summary reports.
Ability to type thirty-five (35) words per minute to develop and maintain case records by performing data entry.
United States citizenship required.
Must live in the United States 3 of the last 5 years (military service and study abroad accepted).
Active, valid driver's license required.
Successfully pass pre-employment (post offer) background check and obtain a suitability determination.
Benefits
As a Case Manager, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme park and attraction discounts
Your world of opportunities begins here! Apply today!
Experienced Case Managers—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for Immigration Case Managers to fill the role of Case Manager for the Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will use your criminal justice background and experience in case management to assist ISAP participants following the guidelines of our Department of Homeland Security contract. Utilizing a combination of face-to-face case management meetings, electronic monitoring technologies and home visits to engage participants and drive compliance you will ensure that participants attend court hearings and comply with conditions set by DHS.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and case management. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Job Responsibilities
As the Immigration Case Manager, you will use your background in criminal justice, psychology and/or social and case management to develop, implement, and coordinate case management and individual service plans for ISAP Program Participants in conformance with program requirements.
Additional responsibilities for the Case Manager include:
Meeting with participants face-to-face regularly as required by government contractual obligations.
Developing and maintaining accurate and complete case records for all ISAP Program Participants from entry to release from ISAP, maintaining confidentiality of all records.
Conducting intake interviews and orientation sessions with each ISAP Program Participant within contractual timeframes.
Installing electronic monitoring equipment on ISAP Program Participants as necessary and monitoring compliance with electronic monitoring program.
Assisting Program Participants with acquiring travel documents from the countries of citizenship and maintaining a log of travel document information for each Program Participant.
Evaluating English proficiency of ISAP Program Participants to determine resources necessary to promote clear communication between ISAP staff and the participants.
Assess the needs and vulnerabilities of ISAP Program Participants, and connect them with appropriate resources within the community.
Requirements
Job Requirements
As the Case Manager you must have excellent interpersonal, oral and written communication skills, and demonstrated tact when interacting with employees, community contracts, government official, and participants. You will also need demonstrated sound judgment and even temperament with the ability to deal tactfully with the public. If this describes you, apply today!
Additional requirements include:
A Bachelor’s Degree in Sociology, Psychology, Social Work, Criminal Justice, or related social services/human service field.
At least two (2) years’ relevant experience in a field related to law, social work, detention, corrections, government, or similar field.
Bi-lingual language skills, required.
Experience dealing with multicultural clients.
Effective verbal and written communication skills with employees, community contacts, government officials and participants. Ability to interpret and articulate rules, orders, instructions and materials. Ability to compose reports.
Ability to maintain self-control in stressful situations such as interpersonal confrontations or emergencies, or defuse hostile or unstable situations.
Strong attention to detail and problem-solving skills.
Basic knowledge of immigration laws, regulations, and procedures.
Computer proficiency, including Microsoft Office and the internet.
Ability to interpret electronic monitoring messages and daily summary reports.
Ability to type thirty-five (35) words per minute to develop and maintain case records by performing data entry.
United States citizenship required.
Must live in the United States 3 of the last 5 years (military service and study abroad accepted).
Active, valid driver's license required.
Successfully pass pre-employment (post offer) background check and obtain a suitability determination.
Benefits
As a Case Manager, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme park and attraction discounts
Your world of opportunities begins here! Apply today!
Feb 06, 2024
Full time
Experienced Case Managers—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for Immigration Case Managers to fill the role of Case Manager for the Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will use your criminal justice background and experience in case management to assist ISAP participants following the guidelines of our Department of Homeland Security contract. Utilizing a combination of face-to-face case management meetings, electronic monitoring technologies and home visits to engage participants and drive compliance you will ensure that participants attend court hearings and comply with conditions set by DHS.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and case management. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Job Responsibilities
As the Immigration Case Manager, you will use your background in criminal justice, psychology and/or social and case management to develop, implement, and coordinate case management and individual service plans for ISAP Program Participants in conformance with program requirements.
Additional responsibilities for the Case Manager include:
Meeting with participants face-to-face regularly as required by government contractual obligations.
Developing and maintaining accurate and complete case records for all ISAP Program Participants from entry to release from ISAP, maintaining confidentiality of all records.
Conducting intake interviews and orientation sessions with each ISAP Program Participant within contractual timeframes.
Installing electronic monitoring equipment on ISAP Program Participants as necessary and monitoring compliance with electronic monitoring program.
Assisting Program Participants with acquiring travel documents from the countries of citizenship and maintaining a log of travel document information for each Program Participant.
Evaluating English proficiency of ISAP Program Participants to determine resources necessary to promote clear communication between ISAP staff and the participants.
Assess the needs and vulnerabilities of ISAP Program Participants, and connect them with appropriate resources within the community.
Requirements
Job Requirements
As the Case Manager you must have excellent interpersonal, oral and written communication skills, and demonstrated tact when interacting with employees, community contracts, government official, and participants. You will also need demonstrated sound judgment and even temperament with the ability to deal tactfully with the public. If this describes you, apply today!
Additional requirements include:
A Bachelor’s Degree in Sociology, Psychology, Social Work, Criminal Justice, or related social services/human service field.
At least two (2) years’ relevant experience in a field related to law, social work, detention, corrections, government, or similar field.
Bi-lingual language skills, required.
Experience dealing with multicultural clients.
Effective verbal and written communication skills with employees, community contacts, government officials and participants. Ability to interpret and articulate rules, orders, instructions and materials. Ability to compose reports.
Ability to maintain self-control in stressful situations such as interpersonal confrontations or emergencies, or defuse hostile or unstable situations.
Strong attention to detail and problem-solving skills.
Basic knowledge of immigration laws, regulations, and procedures.
Computer proficiency, including Microsoft Office and the internet.
Ability to interpret electronic monitoring messages and daily summary reports.
Ability to type thirty-five (35) words per minute to develop and maintain case records by performing data entry.
United States citizenship required.
Must live in the United States 3 of the last 5 years (military service and study abroad accepted).
Active, valid driver's license required.
Successfully pass pre-employment (post offer) background check and obtain a suitability determination.
Benefits
As a Case Manager, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme park and attraction discounts
Your world of opportunities begins here! Apply today!
Experienced Administrative Assistants—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for an Administrative Assistant to fill the role for our U.S. government Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will assist case specialist and participants of the ISAP program following the guidelines of the government Department of Homeland Security contract.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and administration. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Summary
Provides administrative and clerical support for an Intensive Supervision Appearance Program (ISAP) office.
Primary Duties and Responsibilities
Greets and communicates with ISAP program participants, community visitors, agency personnel and general visitors.
Ensures that program participants are properly checked in for office visits.
Answers the phones and directs calls appropriately.
Maintains program participant case records on the computer system by performing data entry.
Maintains files and other related documentation.
Assists the Program Manager and Case Specialists with case coordination, communication with the contracting agency and routine clerical tasks.
Coordinates transportation services for program participants.
Performs other duties as assigned.
Requirements
Minimum Requirements
HS Diploma or GED required. Associate’s Degree in Business or related field preferred.
Two (2) years of related work experience in an administrative field preferred.
Bilingual English/Spanish Required.
Ability to pass a suitability determination.
United States Citizenship required.
Live in the United States 3 of the last 5 years (military and study abroad accepted).
At least two (2) years of work experience in a similar position, including experience working with multi-cultural contacts.
At least two (2) years of experience working with computers.
Effective communication skills with internal and external contacts.
Good interpersonal skills. Ability to deal tactfully with the public.
Sound judgment and even temperament. Ability to maintain self-control in stressful situations, such as interpersonal confrontations or emergencies.
Ability to deal with multi-cultural contacts with sensitivity.
Good organizational skills.
Attention to detail.
Benefits
You will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme Park and attraction discounts
Your world of opportunities begins here! Apply today!
Feb 06, 2024
Full time
Experienced Administrative Assistants—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for an Administrative Assistant to fill the role for our U.S. government Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will assist case specialist and participants of the ISAP program following the guidelines of the government Department of Homeland Security contract.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and administration. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Summary
Provides administrative and clerical support for an Intensive Supervision Appearance Program (ISAP) office.
Primary Duties and Responsibilities
Greets and communicates with ISAP program participants, community visitors, agency personnel and general visitors.
Ensures that program participants are properly checked in for office visits.
Answers the phones and directs calls appropriately.
Maintains program participant case records on the computer system by performing data entry.
Maintains files and other related documentation.
Assists the Program Manager and Case Specialists with case coordination, communication with the contracting agency and routine clerical tasks.
Coordinates transportation services for program participants.
Performs other duties as assigned.
Requirements
Minimum Requirements
HS Diploma or GED required. Associate’s Degree in Business or related field preferred.
Two (2) years of related work experience in an administrative field preferred.
Bilingual English/Spanish Required.
Ability to pass a suitability determination.
United States Citizenship required.
Live in the United States 3 of the last 5 years (military and study abroad accepted).
At least two (2) years of work experience in a similar position, including experience working with multi-cultural contacts.
At least two (2) years of experience working with computers.
Effective communication skills with internal and external contacts.
Good interpersonal skills. Ability to deal tactfully with the public.
Sound judgment and even temperament. Ability to maintain self-control in stressful situations, such as interpersonal confrontations or emergencies.
Ability to deal with multi-cultural contacts with sensitivity.
Good organizational skills.
Attention to detail.
Benefits
You will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme Park and attraction discounts
Your world of opportunities begins here! Apply today!
Experienced Administrative Assistants—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for an Administrative Assistant to fill the role for our U.S. government Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will assist case specialist and participants of the ISAP program following the guidelines of the government Department of Homeland Security contract.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and administration. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Summary
Provides administrative and clerical support for an Intensive Supervision Appearance Program (ISAP) office.
Primary Duties and Responsibilities
Greets and communicates with ISAP program participants, community visitors, agency personnel and general visitors.
Ensures that program participants are properly checked in for office visits.
Answers the phones and directs calls appropriately.
Maintains program participant case records on the computer system by performing data entry.
Maintains files and other related documentation.
Assists the Program Manager and Case Specialists with case coordination, communication with the contracting agency and routine clerical tasks.
Coordinates transportation services for program participants.
Performs other duties as assigned.
Requirements
Minimum Requirements
HS Diploma or GED required. Associate’s Degree in Business or related field preferred.
Two (2) years of related work experience in an administrative field preferred.
Bilingual English/Spanish Required.
Ability to pass a suitability determination.
United States Citizenship required.
Live in the United States 3 of the last 5 years (military and study abroad accepted).
At least two (2) years of work experience in a similar position, including experience working with multi-cultural contacts.
At least two (2) years of experience working with computers.
Effective communication skills with internal and external contacts.
Good interpersonal skills. Ability to deal tactfully with the public.
Sound judgment and even temperament. Ability to maintain self-control in stressful situations, such as interpersonal confrontations or emergencies.
Ability to deal with multi-cultural contacts with sensitivity.
Good organizational skills.
Attention to detail.
Benefits
You will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme Park and attraction discounts
Your world of opportunities begins here! Apply today!
Feb 06, 2024
Full time
Experienced Administrative Assistants—a world of opportunities awaits you! Are you looking for the kind of opportunity that truly challenges you to use the skills you’ve worked so hard to build? We can help!
We are looking for an Administrative Assistant to fill the role for our U.S. government Intensive Supervision Appearance Program (ISAP). This alternative to detention program aims to supervise individuals who are navigating the U.S. immigration court system. In this dynamic role, you will assist case specialist and participants of the ISAP program following the guidelines of the government Department of Homeland Security contract.
This is a great opportunity to continue building your career in criminal justice, psychology and/or social work and administration. If you are passionate about influencing positive changes in the lives of others, this may be the right opportunity for you!
Summary
Provides administrative and clerical support for an Intensive Supervision Appearance Program (ISAP) office.
Primary Duties and Responsibilities
Greets and communicates with ISAP program participants, community visitors, agency personnel and general visitors.
Ensures that program participants are properly checked in for office visits.
Answers the phones and directs calls appropriately.
Maintains program participant case records on the computer system by performing data entry.
Maintains files and other related documentation.
Assists the Program Manager and Case Specialists with case coordination, communication with the contracting agency and routine clerical tasks.
Coordinates transportation services for program participants.
Performs other duties as assigned.
Requirements
Minimum Requirements
HS Diploma or GED required. Associate’s Degree in Business or related field preferred.
Two (2) years of related work experience in an administrative field preferred.
Bilingual English/Spanish Required.
Ability to pass a suitability determination.
United States Citizenship required.
Live in the United States 3 of the last 5 years (military and study abroad accepted).
At least two (2) years of work experience in a similar position, including experience working with multi-cultural contacts.
At least two (2) years of experience working with computers.
Effective communication skills with internal and external contacts.
Good interpersonal skills. Ability to deal tactfully with the public.
Sound judgment and even temperament. Ability to maintain self-control in stressful situations, such as interpersonal confrontations or emergencies.
Ability to deal with multi-cultural contacts with sensitivity.
Good organizational skills.
Attention to detail.
Benefits
You will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to different divisions within the company. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.
Your benefits will include:
Two (2) weeks of Vacation
Fifty-six (56) Hours of Sick Time
Fifteen (15) paid Holidays
Medical, Dental, and Vision coverage
Term and Whole life insurance (includes spouse and dependent)
Accidental death and dismemberment insurance
Short- and long-term disability
Flexible spending account
401(k) retirement program with company match
Stock purchase program
Tuition reimbursement - $3500 per year
Employee Assistance Program (EAP)
Legal and Identity Theft Programs
Theme Park and attraction discounts
Your world of opportunities begins here! Apply today!