TED Conferences

At TED we seek to bridge, include, diversify because we truly believe ideas are for everyone. It is important to us to attract individuals from diverse backgrounds who are curious about the world and interested in helping us spread ideas far and wide.  TED is currently in search of an HR Generalist to join our dynamic HR team. This a temp to perm position. POSITION OVERVIEW HR Generalist will be responsible for a broad range of areas supporting the employee lifecycle. The role will support HRIS management, management of TED’s 3rd party workforce agency, Compensation, Payroll and other needs in support of TED staff. QUALIFICATIONS / SKILLS 3 - 5 years’ experience as an HR Generalist Required proficiency in ADP Workforce Now  Required experience with 3rd party workforce agencies, Target CW a plus Working knowledge of EEO Job Categories for Federal Contractors Working knowledge of FLSA Exemptions Proficiency in Google Drive Applications Proficiency in Microsoft Excel Rigorous data management within HRIS and compensation systems Experience benchmarking jobs through use of market data compensation platforms such as Payscale Insight, a plus Trustworthy, capable of maintaining confidentiality and discretion in all aspects of role Willingness to learn US and Canadian (BC) law + benefits in support of TED staff Curious and excited by Ideas! RESPONSIBILITIES Onboarding  Facilitate the onboarding process for new hires in Vancouver Offboarding  Facilitate the offboarding process for departing employees in Vancouver HRIS Management - ADP Workforce Now Data management responsible for updating employee personnel e-files in ADP, running reports and tracking data in support of OMG’s, Do Tanks, etc. in collaboration with Senior HR Generalist  Regularly audit ADP Workforce Now to monitor non-exempt staff timesheet submissions with manager approvals + staff PTO inquiries Personnel Flow Tracking Responsible for rigorous data management and Personnel Flow Tracking as part of TED’s AAP  Target CW 3rd party workforce agency management Manage, track, onboard and offboard Target CW workers worldwide Market Compensation Analysis - Payscale Insight Act as main point of contact for accurate, rigorous data updates within Payscale Insight for all TED employees to include new hires, departing employees, and employee changes throughout the employee lifecycle Administer routine Payscale compensation analyses and benchmarking for Hiring Managers for all new hire roles and promotions working collaboratively with HR team Payroll support Payroll support in collaboration with Senior HR Generalist Updates for Transit and 401k elections in ADP Management of the Employee Change Form process reviewing change fields for accuracy, routing for signature via Docusign to Head of HR and CFO, distribution to employees and document updates into ADP personnel e-files Oversee TED’s Professional Development Stipend process General Maintain and promote culture by supporting HR initiatives and cultural events produced by Culture + Employee Experience Manager and Administrative Team Coordinator Other duties and special projects as assigned Willingness to contribute however possible to ensure overall effectiveness of role   BENEFITS Full health benefits (medical, dental, vision) 100% paid by TED for employees Paid family leave Work-life balance encouraged (TED closes for a 2-week summer break and 1-week winter break plus you're eligible for additional paid time off) Free OneMedical and SpringHealth membership for you and your dependents to address physical and mental well-being  401k with match

POSITION OVERVIEW The Countdown Program Coordinator will be responsible for providing administrative and programmatic support to The TED Countdown team, including the Countdown + Impact Lead, the Curation Lead, and the Media Lead. This position will require interaction with departments across TED and with the Leaders’ Quest team (TED’s co-collaborators on Countdown), as well as multiple Countdown partner organizations. The Coordinator will also provide support to the Consulting Lead for a Countdown-related extended project. This role is a temporary position through the end of 2021, with the potential to extend if role permits. RESPONSIBILITIES Scheduling meetings with internal and external parties Building and maintaining program documents Researching people and projects in the climate space Organizing input and ideas from multiple parties Drafting official copy in the Countdown style Managing the Countdown email inbox Light event production support Ad hoc administrative projects and tasks QUALIFICATIONS / SKILLS Exceptional communication, research and writing skills Ability to synthesize and organize data and information, including that of a confidential nature Ability to handle multiple tasks Adaptable to different personalities and work styles Willingness to contribute however possible to ensure the overall effectiveness of the position Passionate about climate issues

POSITION OVERVIEW At TED we seek to bridge, include, diversify because we truly believe ideas are for everyone. It is important to us to attract individuals from diverse backgrounds who are curious about the world and interested in helping us spread ideas far and wide.  The TED Media team is responsible for getting TED Talks seen and heard well beyond the stage by leveraging a diverse set of functions including: video production, new content development, brand creative services, audience development, marketing, editorial, language translations and content licensing and distribution. Between our critically acclaimed, award-winning sites and apps and highly engaged audiences on YouTube, LinkedIn, Spotify, Apple and other platforms, our content is streamed and listened to well over 3 billion times annually. We pride ourselves on working collaboratively across teams and functions to develop innovative solutions in support of our mission of “Ideas Worth Spreading.” The Media Team Executive Assistant / Operations Manager is responsible for supporting the administrative and operational needs of TED’s Media department, under the direct supervision of the Head of Media. Tasks include providing executive support for the Head of Media; planning and executing departmental meetings; supporting budget planning and tracking; workflow and process optimization and light research and writing assignments. The ideal candidate will be a self-starter who thrives in a dynamic and collaborative work environment; demonstrates a flexible and adaptable work style; and has exceptional communication, writing and organizational skills. Experience working with project management tools, databases and spreadsheets preferred, and some prior executive assistant experience is a must.  The role is roughly 60% operational, 40% administrative, with opportunity for growth into a full-time operational role in time.  RESPONSIBILITIES Manage a tightly packed and constantly changing daily schedule of meetings, interviews, and calls in order to optimize the HOM’s time, continuously looking for ways to create efficiency and ease Support HOM in planning and executing senior team off-sites, including agenda-setting, finding venue and planning activities Provide budget planning support, including managing budget documents and interfacing with accounting and finance departments to maintain up-to-date records Create Keynote presentations Oversee on-boarding of new Media team members in coordination with HR/admin department Oversee and plan annual department-level meetings, all-hands and key communications Manage and reconcile expense reports for HOM Manage HOM travel logistics and hotel accommodations  Attend Coordinator meetings on behalf of Media department Work with Office Manager and other Coordinators on org-wide initiatives Provide create/production support on select special projects QUALIFICATIONS / SKILLS B.A. or B.S. degree Minimum 2-3 years of work experience, preferably in a coordinator or EA role Thrives in a dynamic and passionate work environment Demonstrates a flexible and adaptable work style that responds quickly and efficiently to things as they happen Finds joy in detail, administrative tasks, efficiency, logistics, quality, and media production. Exceptional communication, writing and organizational skills Fluency with Slack, BlueJeans, Zoom, Google Suite, Microsoft Suite; experience with Adobe Creative Suite a plus Strong Keynote/Powerpoint skills Naturally inquisitive and analytical Some experience with standard digital measurement tools: e.g. Google Analytics, etc. Extremely detail-oriented, organized and self-sufficient Capable of multitasking in a fast-paced environment Able to execute tasks with minimal guidance Willingness to contribute however possible to ensure overall effectiveness of position Basic bookkeeping, expense reports, and credit card statement processing experience Able to work in a startup-like environment, where everyone wears multiples hats and priorities regularly shift Passionate about TED's mission BENEFITS Full health benefits (medical, dental, vision) 100% paid by TED for employees Paid family leave Work-life balance encouraged (TED closes for a 2-week summer break and 1-week winter break plus you're eligible for additional paid time off) Free OneMedical and SpringHealth membership for you and your dependents to address physical and mental well-being  401k with match

POSITION OVERVIEW The Special Projects Manager for the Executive Director of TED serves as ‘right hand’ to the Executive Director, strategic resource for TED’s executive leadership team and key liaison between the Executive Director and the wider organization. RESPONSIBILITIES Operate as the Executive Director's thought partner and sounding board, bringing in new perspectives and providing input and feedback on new ideas Anticipate and identify the ED's priorities, and work with his coordinator to manage his time accordingly Sit in on meetings of the TED's executive leadership team, take notes and manage follow-up Act as a liaison between him and the rest of the organization Prepare presentation decks for his use in meetings and events Research, draft and edit official communication from his desk Manage and execute special projects and events on an ad hoc basis Collect and organize data and information from across TED’s departments that support strategic projects Support the CFO in tracking and reporting the organization’s yearly objectives and measurable goals Work closely with the Culture + Employee Experience Manager to plan and produce the annual staff retreat, regular All Hands meetings and other staff events to ensure they align with the organization's strategic priorities QUALIFICATIONS / SKILLS Organized self-starter able to take initiative and work independently Invested in the success of TED’s products, programs and initiatives, as well as its staff experience and overall culture Ability to build relationships with TED’s executive leadership team and other key stakeholders at all levels of the organization Ability to understand an opinion, issue or problem from multiple perspectives Ability to handle sensitive and/or confidential information and operate with discretion Ability to multitask and jump on new projects at a moment’s notice Adept at improvisation, last-minute adjustments and staying calm under pressure Familiarity with data management and solutions tools, or ability to learn new tools with agility BENEFITS Full health benefits (medical, dental, vision) 100% paid by TED for employee coverage Paid family leave Work-life balance encouraged (TED closes for a 2-week summer break and 1-week winter break plus you're eligible for additional paid time off) Free OneMedical and SpringHealth membership for you and your dependents to address physical and mental well-being  401k with match