Pueblo City-County Public Library
Pueblo, Colorado
Pueblo City-County Library District is conducting a search for a Librarian/Assistant Branch Manager for our Lucero library! In this position, you will be part of an award-winning Library District that serves an integral role in the Pueblo community. Pueblo, Colorado is one of Colorado's hidden gems! A hometown vibe under big open skies, Pueblo has a lot to offer including our Historic Arkansas Riverwalk, Lake Pueblo State Park, the Colorado State Fair and an abundance of hiking, biking, kayaking, fishing and golfing opportunities!
This position reports to the Branch Manager and works as second in charge to manage daily operations at the Branch Library. The position also works closely with outside organizations and contractors to deliver programs and build partnerships. The position provides excellent customer service demonstrating the ability to communicate effectively with people regardless of age, race, sexual orientation, ability level or background.
PRIMARY DUTIES AND RESPONSIBILITIES
Promotes facilitated Customer Service by proactively approaching customers to offer assistance. Assists customers with finding library materials and provides information to broaden their awareness of library resources and services.
For youth focus will present story times, outreach programs to schools, and coordinates library reading programs and other programs for children; provides outreach services to schools and daycares.
For adult focus will partner with outside organizations and businesses to meet the needs of the community; provide outreach services to senior living facilities and community service centers.
Arranges programs for the public which promote the use of library materials and services.
Creates bibliographies for public distribution.
Limited supervisory responsibility as specifically delegated by the branch supervisor.
Explains library regulations and procedures, and resolves basic patron issues.
Works with Community Relations to promote programs and services.
Provides public instruction in the use of library e-resources, computers, digital devices and other new resources and equipment available to customers.
Gives tours, visits school and senior centers, and provides community outreach.
Provides research assistance to customers using all resources available in the Library as well as accessing outside resources.
Stays current on library use trends and suggests titles for purchase.
Assists at the self-service station with fines, check-ins and check-outs.
Prepares reports regarding programs as requested by the Branch Manager.
Supports team efforts to maintain a safe and secure environment for customers and staff by maintaining awareness of surroundings and working in accordance with safety policies and procedures.
Participates in regularly scheduled department meetings. Attends All Staff Development Days and other training sessions to acquire new skills and to stay current on all information that is pertinent to PCCLD.
Reads daily organizational communications from intranet, e-mail, newsletters and print announcements. Stays current on all library services, programs and events throughout the district. Regularly accesses electronic time keeping, payroll and personnel employee access systems.
OTHER DUTIES AND RESPONSIBILITIES
Serves as the Person in Charge (PIC) at other library locations occasionally; duties include oversight of safety, building security and of the security guard on duty.
Performs other duties as needed.
QUALIFICATIONS
Education and Experience: Masters Degree in Library Science from a college or university accredited by the American Library Association. One year of public library experience strongly preferred.
Skills and Abilities:
Position requires knowledge of books and collection development as well as excellent planning and program presentation skills for children and adults; particularly, expertise in developing and presenting creative children’s story times.
A passion for working with children with a desire to promote children’s library experiences through dynamic and innovative programming.
Ability to conduct complex reference interviews, to analyze requests and to apply research skills to locate specialized information or provide customers with alternative sources.
Demonstrates courtesy and interest in providing high quality service to customers and displays a positive image.
Participates willingly as a team member: builds and maintains positive working relationships and contributes to a productive working environment. Ability to function under flexible and changing conditions.
Thorough knowledge of print and electronic reference tools and research techniques.
Ability to use Internet and electronic databases.
Ability to understand, accurately use, and teach the use of a variety of software programs, including various databases and the library’s computer system.
Public speaking skills: comfortable speaking to a variety of audiences and age levels
Physical Requirements : Must be able to lift objects weighing up to 50 pounds and push /pull a fully loaded book cart weighing up to 200 pounds.
Other Requirements : Must be able to work a flexible schedule including days, evenings and weekends. Must submit to and successfully pass a criminal background investigation.
Salary Range: $50,495.32 - $68,168.68 annual
Benefits: PCCLD offers health insurance including a tele-health service, dental and vision insurance, HSA and FSA plans, employer paid life insurance, and 401(k) and PERA retirement plans. Full-time employees also receive paid vacation, sick, and personal leave.
Apr 12, 2024
Full time
Pueblo City-County Library District is conducting a search for a Librarian/Assistant Branch Manager for our Lucero library! In this position, you will be part of an award-winning Library District that serves an integral role in the Pueblo community. Pueblo, Colorado is one of Colorado's hidden gems! A hometown vibe under big open skies, Pueblo has a lot to offer including our Historic Arkansas Riverwalk, Lake Pueblo State Park, the Colorado State Fair and an abundance of hiking, biking, kayaking, fishing and golfing opportunities!
This position reports to the Branch Manager and works as second in charge to manage daily operations at the Branch Library. The position also works closely with outside organizations and contractors to deliver programs and build partnerships. The position provides excellent customer service demonstrating the ability to communicate effectively with people regardless of age, race, sexual orientation, ability level or background.
PRIMARY DUTIES AND RESPONSIBILITIES
Promotes facilitated Customer Service by proactively approaching customers to offer assistance. Assists customers with finding library materials and provides information to broaden their awareness of library resources and services.
For youth focus will present story times, outreach programs to schools, and coordinates library reading programs and other programs for children; provides outreach services to schools and daycares.
For adult focus will partner with outside organizations and businesses to meet the needs of the community; provide outreach services to senior living facilities and community service centers.
Arranges programs for the public which promote the use of library materials and services.
Creates bibliographies for public distribution.
Limited supervisory responsibility as specifically delegated by the branch supervisor.
Explains library regulations and procedures, and resolves basic patron issues.
Works with Community Relations to promote programs and services.
Provides public instruction in the use of library e-resources, computers, digital devices and other new resources and equipment available to customers.
Gives tours, visits school and senior centers, and provides community outreach.
Provides research assistance to customers using all resources available in the Library as well as accessing outside resources.
Stays current on library use trends and suggests titles for purchase.
Assists at the self-service station with fines, check-ins and check-outs.
Prepares reports regarding programs as requested by the Branch Manager.
Supports team efforts to maintain a safe and secure environment for customers and staff by maintaining awareness of surroundings and working in accordance with safety policies and procedures.
Participates in regularly scheduled department meetings. Attends All Staff Development Days and other training sessions to acquire new skills and to stay current on all information that is pertinent to PCCLD.
Reads daily organizational communications from intranet, e-mail, newsletters and print announcements. Stays current on all library services, programs and events throughout the district. Regularly accesses electronic time keeping, payroll and personnel employee access systems.
OTHER DUTIES AND RESPONSIBILITIES
Serves as the Person in Charge (PIC) at other library locations occasionally; duties include oversight of safety, building security and of the security guard on duty.
Performs other duties as needed.
QUALIFICATIONS
Education and Experience: Masters Degree in Library Science from a college or university accredited by the American Library Association. One year of public library experience strongly preferred.
Skills and Abilities:
Position requires knowledge of books and collection development as well as excellent planning and program presentation skills for children and adults; particularly, expertise in developing and presenting creative children’s story times.
A passion for working with children with a desire to promote children’s library experiences through dynamic and innovative programming.
Ability to conduct complex reference interviews, to analyze requests and to apply research skills to locate specialized information or provide customers with alternative sources.
Demonstrates courtesy and interest in providing high quality service to customers and displays a positive image.
Participates willingly as a team member: builds and maintains positive working relationships and contributes to a productive working environment. Ability to function under flexible and changing conditions.
Thorough knowledge of print and electronic reference tools and research techniques.
Ability to use Internet and electronic databases.
Ability to understand, accurately use, and teach the use of a variety of software programs, including various databases and the library’s computer system.
Public speaking skills: comfortable speaking to a variety of audiences and age levels
Physical Requirements : Must be able to lift objects weighing up to 50 pounds and push /pull a fully loaded book cart weighing up to 200 pounds.
Other Requirements : Must be able to work a flexible schedule including days, evenings and weekends. Must submit to and successfully pass a criminal background investigation.
Salary Range: $50,495.32 - $68,168.68 annual
Benefits: PCCLD offers health insurance including a tele-health service, dental and vision insurance, HSA and FSA plans, employer paid life insurance, and 401(k) and PERA retirement plans. Full-time employees also receive paid vacation, sick, and personal leave.
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Education and Experience
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Knowledge of: general office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Local 307 position. First review date: April 10, 2024. This recruitment may close at any time on or after the first review date.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Work Environment and Physical Demands
Work is performed primarily in an office setting. Some walking, bending and carrying light items is required. In some positions the incumbent may be spending a major part of the workday exchanging information over a counter. Such duty may require prolonged periods of standing.
Essential duties include walking, driving, stamina, seeing, reading, speaking, handwriting and hearing.
Occasionally, incumbents experience highly stressful situations in the process of resolving problems of an immediate nature, such as facing irate citizens dissatisfied with information received, action taken or to be taken by a division or department, or denial of service for cause.
Operating a motor vehicle may also be required.
Salary Grade
Local 307.5
Salary Range
$21.76 - $28.28- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Mar 28, 2024
Full time
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Education and Experience
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Knowledge of: general office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Local 307 position. First review date: April 10, 2024. This recruitment may close at any time on or after the first review date.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Work Environment and Physical Demands
Work is performed primarily in an office setting. Some walking, bending and carrying light items is required. In some positions the incumbent may be spending a major part of the workday exchanging information over a counter. Such duty may require prolonged periods of standing.
Essential duties include walking, driving, stamina, seeing, reading, speaking, handwriting and hearing.
Occasionally, incumbents experience highly stressful situations in the process of resolving problems of an immediate nature, such as facing irate citizens dissatisfied with information received, action taken or to be taken by a division or department, or denial of service for cause.
Operating a motor vehicle may also be required.
Salary Grade
Local 307.5
Salary Range
$21.76 - $28.28- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Are you a librarian who enjoys public service, who wants to make a difference in their community, who thrives on collaboration and teamwork and would love to be part of an award winning Library District? If so, Pueblo City-County Library District (PCCLD) has a fabulous opportunity for you!
Pueblo, Colorado is a wonderful place to live and work! A hometown vibe under big open skies, Pueblo is a hidden gem. The Historic Arkansas Riverwalk, Lake Pueblo State Park, Pueblo Zoo and the Colorado State Fair are outdoor favorites of the locals, not to mention hiking biking, kayaking, fishing and golfing opportunities practically year round!
PCCLD has an incredible opportunity for a Branch Librarian/Assistant Branch Manager at the Lamb library! This position provides professional expertise, based on knowledge of library principles, to develop and facilitate programs that link outside organizations and resources to the Library that best meet the needs of the community. The Librarian/Assistant Manager promotes program attendance, increase visits to the library and promote circulation of the Library’s materials and e-services.
This position reports to the Branch Manager and works as second in charge to manage daily operations at the Branch Library. The position also works closely with outside organizations and contractors to deliver programs and build partnerships. The position provides excellent customer service demonstrating the ability to communicate effectively with people regardless of age, race, sexual orientation, ability level or background.
PRIMARY DUTIES AND RESPONSIBILITIES
Promotes facilitated Customer Service by proactively approaching customers to offer assistance. Assists customers with finding library materials and provides information to broaden their awareness of library resources and services.
For youth focus will present story times, outreach programs to schools, and coordinates library reading programs and other programs for children; provides outreach services to schools and daycares.
For adult focus will partner with outside organizations and businesses to meet the needs of the community; provide outreach services to senior living facilities and community service centers.
Arranges programs for the public which promote the use of library materials and services.
Creates bibliographies for public distribution.
Limited supervisory responsibility as specifically delegated by the branch supervisor.
Explains library regulations and procedures, and resolves basic patron issues.
Works with Community Relations to promote programs and services.
Provides public instruction in the use of library e-resources, computers, digital devices and other new resources and equipment available to customers.
Gives tours, visits school and senior centers, and provides community outreach.
Provides research assistance to customers using all resources available in the Library as well as accessing outside resources.
Stays current on library use trends and suggests titles for purchase.
Assists at the self-service station with fines, check-ins and check-outs.
Prepares reports regarding programs as requested by the Branch Manager.
Supports team efforts to maintain a safe and secure environment for customers and staff by maintaining awareness of surroundings and working in accordance with safety policies and procedures.
Participates in regularly scheduled department meetings. Attends All Staff Development Days and other training sessions to acquire new skills and to stay current on all information that is pertinent to PCCLD.
Reads daily organizational communications from intranet, e-mail, newsletters and print announcements. Stays current on all library services, programs and events throughout the district. Regularly accesses electronic time keeping, payroll and personnel employee access systems.
OTHER DUTIES AND RESPONSIBILITIES
Serves as the Person in Charge (PIC) at other library locations occasionally; duties include oversight of safety, building security and of the security guard on duty.
Performs other duties as needed.
QUALIFICATIONS
Education and Experience: Masters Degree in Library Science from a college or university accredited by the American Library Association. One year of public library experience strongly preferred.
Skills and Abilities:
Position requires knowledge of books and collection development as well as excellent planning and program presentation skills for children and adults; particularly, expertise in developing and presenting creative children’s story times.
A passion for working with children with a desire to promote children’s library experiences through dynamic and innovative programming.
Ability to conduct complex reference interviews, to analyze requests and to apply research skills to locate specialized information or provide customers with alternative sources.
Demonstrates courtesy and interest in providing high quality service to customers and displays a positive image.
Participates willingly as a team member: builds and maintains positive working relationships and contributes to a productive working environment. Ability to function under flexible and changing conditions.
Thorough knowledge of print and electronic reference tools and research techniques.
Ability to use Internet and electronic databases.
Ability to understand, accurately use, and teach the use of a variety of software programs, including various databases and the library’s computer system.
Public speaking skills: comfortable speaking to a variety of audiences and age levels
Physical Requirements : Must be able to lift objects weighing up to 50 pounds and push /pull a fully loaded book cart weighing up to 200 pounds.
Other Requirements : Must be able to work a flexible schedule including days, evenings and weekends. Must submit to and successfully pass a criminal background investigation.
Salary Range: $52,766.00 - $56,650.00 annual; $2,029.46 - $2,178.84 bi-weekly.
Benefits: PCCLD offers health insurance including a tele-health service, dental and vision insurance, HSA and FSA plans, employer paid life insurance, and 401(k) and PERA retirement plans. Full-time employees also receive paid vacation, sick, and personal leave.
Jan 29, 2024
Full time
Are you a librarian who enjoys public service, who wants to make a difference in their community, who thrives on collaboration and teamwork and would love to be part of an award winning Library District? If so, Pueblo City-County Library District (PCCLD) has a fabulous opportunity for you!
Pueblo, Colorado is a wonderful place to live and work! A hometown vibe under big open skies, Pueblo is a hidden gem. The Historic Arkansas Riverwalk, Lake Pueblo State Park, Pueblo Zoo and the Colorado State Fair are outdoor favorites of the locals, not to mention hiking biking, kayaking, fishing and golfing opportunities practically year round!
PCCLD has an incredible opportunity for a Branch Librarian/Assistant Branch Manager at the Lamb library! This position provides professional expertise, based on knowledge of library principles, to develop and facilitate programs that link outside organizations and resources to the Library that best meet the needs of the community. The Librarian/Assistant Manager promotes program attendance, increase visits to the library and promote circulation of the Library’s materials and e-services.
This position reports to the Branch Manager and works as second in charge to manage daily operations at the Branch Library. The position also works closely with outside organizations and contractors to deliver programs and build partnerships. The position provides excellent customer service demonstrating the ability to communicate effectively with people regardless of age, race, sexual orientation, ability level or background.
PRIMARY DUTIES AND RESPONSIBILITIES
Promotes facilitated Customer Service by proactively approaching customers to offer assistance. Assists customers with finding library materials and provides information to broaden their awareness of library resources and services.
For youth focus will present story times, outreach programs to schools, and coordinates library reading programs and other programs for children; provides outreach services to schools and daycares.
For adult focus will partner with outside organizations and businesses to meet the needs of the community; provide outreach services to senior living facilities and community service centers.
Arranges programs for the public which promote the use of library materials and services.
Creates bibliographies for public distribution.
Limited supervisory responsibility as specifically delegated by the branch supervisor.
Explains library regulations and procedures, and resolves basic patron issues.
Works with Community Relations to promote programs and services.
Provides public instruction in the use of library e-resources, computers, digital devices and other new resources and equipment available to customers.
Gives tours, visits school and senior centers, and provides community outreach.
Provides research assistance to customers using all resources available in the Library as well as accessing outside resources.
Stays current on library use trends and suggests titles for purchase.
Assists at the self-service station with fines, check-ins and check-outs.
Prepares reports regarding programs as requested by the Branch Manager.
Supports team efforts to maintain a safe and secure environment for customers and staff by maintaining awareness of surroundings and working in accordance with safety policies and procedures.
Participates in regularly scheduled department meetings. Attends All Staff Development Days and other training sessions to acquire new skills and to stay current on all information that is pertinent to PCCLD.
Reads daily organizational communications from intranet, e-mail, newsletters and print announcements. Stays current on all library services, programs and events throughout the district. Regularly accesses electronic time keeping, payroll and personnel employee access systems.
OTHER DUTIES AND RESPONSIBILITIES
Serves as the Person in Charge (PIC) at other library locations occasionally; duties include oversight of safety, building security and of the security guard on duty.
Performs other duties as needed.
QUALIFICATIONS
Education and Experience: Masters Degree in Library Science from a college or university accredited by the American Library Association. One year of public library experience strongly preferred.
Skills and Abilities:
Position requires knowledge of books and collection development as well as excellent planning and program presentation skills for children and adults; particularly, expertise in developing and presenting creative children’s story times.
A passion for working with children with a desire to promote children’s library experiences through dynamic and innovative programming.
Ability to conduct complex reference interviews, to analyze requests and to apply research skills to locate specialized information or provide customers with alternative sources.
Demonstrates courtesy and interest in providing high quality service to customers and displays a positive image.
Participates willingly as a team member: builds and maintains positive working relationships and contributes to a productive working environment. Ability to function under flexible and changing conditions.
Thorough knowledge of print and electronic reference tools and research techniques.
Ability to use Internet and electronic databases.
Ability to understand, accurately use, and teach the use of a variety of software programs, including various databases and the library’s computer system.
Public speaking skills: comfortable speaking to a variety of audiences and age levels
Physical Requirements : Must be able to lift objects weighing up to 50 pounds and push /pull a fully loaded book cart weighing up to 200 pounds.
Other Requirements : Must be able to work a flexible schedule including days, evenings and weekends. Must submit to and successfully pass a criminal background investigation.
Salary Range: $52,766.00 - $56,650.00 annual; $2,029.46 - $2,178.84 bi-weekly.
Benefits: PCCLD offers health insurance including a tele-health service, dental and vision insurance, HSA and FSA plans, employer paid life insurance, and 401(k) and PERA retirement plans. Full-time employees also receive paid vacation, sick, and personal leave.
Reporting to the Managing Director of Human Resources, the Manager of Human Resources and Support Services will be responsible for providing comprehensive and proactive HR management support for the Firm. This individual will have direct management responsibility for all aspects of the Firm’s support services, including allocation, utilization and overall performance of the Firm’s legal assistants, paralegals, and centralized support services staff. This individual may also serve as an HR Business Partner to assigned departments. They will also have day-to-day operational responsibility for a broad spectrum of HR functions including employee relations, training and development, recruitment, and HR process. Specific responsibilities:
Job Functions: • Manage and direct all aspects of the Firm’s legal assistants, paralegals and centralized support services staff. • Analyze and recommend appropriate staffing models to ensure the highest level of service to the Firm in the most cost effective and efficient manner possible. • Oversee and partner with the Legal Assistant Leads thus ensuring an even distribution of workflow. • Provide employee relations counsel to management and employees. Facilitate problem resolution, offer performance improvement counsel and implementation of performance improvement plans. • Identify new opportunities where HR can add value to the Firm. • Assist the Managing Director of HR in aligning HR strategy with business strategy for Firm. • Manage and conduct the annual performance evaluation process for all support services staff. • Recommend changes to staff compensation based on performance levels and sound market data. • Plan, implement and administer an effective staffing and recruiting program. Counsel management on candidate selection. • Prepare and analyze headcount and overtime reports. • Analyze training needs for all business professional staff. Develop and implement training plans to meet Firm needs. • Analyze HR operations and recommend improvements in systems and process. • Update and maintain employee guidelines to reflect changing Firm policies and applicable employment laws. • Ensure legal compliance by monitoring and implementing applicable Human Resources federal and state requirements. • File, audit, maintain and retain records in accordance with federal and state regulatory requirements, including, EEO and OSHA reporting and record keeping. • Participate in special projects on an as needed basis.
Essential Management Competencies: • Uses leadership skills to establish effective working relationships, encourage teamwork, and build consensus in order to meet or exceed project standards and Firm objectives. • Maintains active lines of communication within and between departments to share knowledge and support collaborative efforts, organizational change, and goal achievement. • Maintains current knowledge of trends and developments affecting the project and utilizes innovative thinking, creativity, and sound decision-making to ensure the highest level of achievement, productivity, and work satisfaction.
• Manages change occurring within the department and collaborates with other members of management to ensure organizational change is effective, efficient, and aligned with the Firm’s strategic goals.
Qualifications:
• Bachelor’s Degree required. • SHRM or HRCI certification preferred. • 6-8 years Human Resource Generalist experience, with a minimum of 5 years at the management level. Prior management of support staff personnel required. • Experience with HRIS, ATS, and Performance Management Systems. • Working knowledge of compensation, training and performance management preferred. • Strong knowledge of legal issues in the workplace. • Proven ability to partner with departmental managers/supervisors and senior management. • Demonstrated ability to organize work and set priorities to meet deadlines while working independently. • Superior verbal and written communication, analytical, and problem-solving skills. • Professional demeanor and presentation consistent with a professional office environment. • Demonstrated commitment to confidentiality and the ability to handle sensitive information discreetly.
Physical Requirements: • Must have moderate physical mobility and the ability to operate equipment such as a computer and copy machine. • Must have the ability to communicate clearly and to read and follow detailed instructions. • Must have the ability to work in stressful conditions under time deadlines.
Jan 22, 2024
Full time
Reporting to the Managing Director of Human Resources, the Manager of Human Resources and Support Services will be responsible for providing comprehensive and proactive HR management support for the Firm. This individual will have direct management responsibility for all aspects of the Firm’s support services, including allocation, utilization and overall performance of the Firm’s legal assistants, paralegals, and centralized support services staff. This individual may also serve as an HR Business Partner to assigned departments. They will also have day-to-day operational responsibility for a broad spectrum of HR functions including employee relations, training and development, recruitment, and HR process. Specific responsibilities:
Job Functions: • Manage and direct all aspects of the Firm’s legal assistants, paralegals and centralized support services staff. • Analyze and recommend appropriate staffing models to ensure the highest level of service to the Firm in the most cost effective and efficient manner possible. • Oversee and partner with the Legal Assistant Leads thus ensuring an even distribution of workflow. • Provide employee relations counsel to management and employees. Facilitate problem resolution, offer performance improvement counsel and implementation of performance improvement plans. • Identify new opportunities where HR can add value to the Firm. • Assist the Managing Director of HR in aligning HR strategy with business strategy for Firm. • Manage and conduct the annual performance evaluation process for all support services staff. • Recommend changes to staff compensation based on performance levels and sound market data. • Plan, implement and administer an effective staffing and recruiting program. Counsel management on candidate selection. • Prepare and analyze headcount and overtime reports. • Analyze training needs for all business professional staff. Develop and implement training plans to meet Firm needs. • Analyze HR operations and recommend improvements in systems and process. • Update and maintain employee guidelines to reflect changing Firm policies and applicable employment laws. • Ensure legal compliance by monitoring and implementing applicable Human Resources federal and state requirements. • File, audit, maintain and retain records in accordance with federal and state regulatory requirements, including, EEO and OSHA reporting and record keeping. • Participate in special projects on an as needed basis.
Essential Management Competencies: • Uses leadership skills to establish effective working relationships, encourage teamwork, and build consensus in order to meet or exceed project standards and Firm objectives. • Maintains active lines of communication within and between departments to share knowledge and support collaborative efforts, organizational change, and goal achievement. • Maintains current knowledge of trends and developments affecting the project and utilizes innovative thinking, creativity, and sound decision-making to ensure the highest level of achievement, productivity, and work satisfaction.
• Manages change occurring within the department and collaborates with other members of management to ensure organizational change is effective, efficient, and aligned with the Firm’s strategic goals.
Qualifications:
• Bachelor’s Degree required. • SHRM or HRCI certification preferred. • 6-8 years Human Resource Generalist experience, with a minimum of 5 years at the management level. Prior management of support staff personnel required. • Experience with HRIS, ATS, and Performance Management Systems. • Working knowledge of compensation, training and performance management preferred. • Strong knowledge of legal issues in the workplace. • Proven ability to partner with departmental managers/supervisors and senior management. • Demonstrated ability to organize work and set priorities to meet deadlines while working independently. • Superior verbal and written communication, analytical, and problem-solving skills. • Professional demeanor and presentation consistent with a professional office environment. • Demonstrated commitment to confidentiality and the ability to handle sensitive information discreetly.
Physical Requirements: • Must have moderate physical mobility and the ability to operate equipment such as a computer and copy machine. • Must have the ability to communicate clearly and to read and follow detailed instructions. • Must have the ability to work in stressful conditions under time deadlines.
In a fast-paced team setting, the Senior IP Billing Coordinator is responsible for a wide range of billing activities, including preparing and distributing invoices, communicating billing issues to various levels of the organization and working with the Firm’s clients, partners and personnel to address billing related issues. This individual is expected to deliver high quality work product and excellent service to both internal and external clients. In addition, the Senior IP Billing Coordinator also supports several Billing Manager functions, on an as needed basis. This includes reviewing inventory reports, auditing final invoices and making suggestions on how to improve processes and policies.
Job Functions:
Provide a high level of service to the Firm’s clients, partners and personnel to ensure the accuracy and timeliness of invoices.
Develop a strong rapport with the Firm’s partners and assistants. Initiate periodic follow up meetings with them to ensure that billing needs are being met and invoices are processed and sent in a timely manner. Follow-up items may span multiple months. Must be able to schedule reminders and monitor incomplete items.
Research and respond to billing related issues and inquiries, including the preparation of status reports as requested. Must be comfortable querying systems including, but not limited to, CPi, Elite and the USPTO site.
Utilize Elite to generate, distribute and edit proformas. Editing includes transfers, write-offs and adjustments to time entries resulting in final invoices which are sent to the client. Prior to distribution, IP billing also requires a pre-review of the proformas to flag for completed tasks, budgets, and other various edits.
Review own work and that of others, as part of the department’s quality review process.
Prepare billing related reports to ensure that client accounts are being billed as agreed upon in the terms of the engagement letter. This may include monitoring alternative rate billing schedules, tracking budgets and preparing customized client-side reports and invoices.
Assist in month and year-end close activities working with other departments and management.
Mentor and train new billing coordinators on procedures and departmental computer applications. Work with the Patent Team to train timekeepers on time entry and billing. Follow up with timekeepers who are not in compliance.
Keep Billing Manager informed about compliance, issues and potential risks.
Assist the Billing Manager with reviewing inventory reports. This includes reaching out to attorneys regarding aging WIP and following up with attorneys responsible for reviewing other Billing Attorney’s invoices.
Work overtime as needed, or when requested to do so with advance notice.
Essential Competencies:
Works proactively with others to coordinate activities within a department or function of the Firm.
Organizes, prioritizes assignments, and serves as a department liaison to ensure collaborative efforts result in meeting or exceeding goals and standards.
Motivates others to attain their highest levels of achievement, productivity, and work satisfaction.
Maintains current knowledge of trends and developments affecting the area of specialization.
Encourages innovative thinking and the exercise of sound judgment to achieve results.
Qualifications:
Bachelor’s degree preferred.
A minimum of 5 years legal billing experience preferred, with a minimum of 2 years IP billing required.
Proficiency in Elite required.
Experience with CPi required.
Noted ability to maintain departmental and team standards in a deadline driven environment.
Strong overall technical aptitude including knowledge all MS Office applications.
Ability to work independently while at the same time working as a team member in the department.
Ability to keep a level-head during stressful situations, including receiving time sensitive requests with short notice.
Strong client service skills. Must be able to manage many different personalities.
Strong attention to detail with a demonstrated ability to establish priorities and complete diverse assignments on a timely basis.
Superior verbal and written communication skills and the ability to interact with all levels of personnel in a professional and courteous manner. Must have a strong work ethic and the willingness to work additional hours as needed.
Physical Requirements:
Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.
Must have the ability to operate equipment such as a computer and copy machine.
Must have the ability to communicate clearly and to read and follow detailed instructions.
Must have the ability to prepare assorted documents and other related materials.
Must have the ability to work in stressful conditions under time deadlines.
Dec 19, 2023
Full time
In a fast-paced team setting, the Senior IP Billing Coordinator is responsible for a wide range of billing activities, including preparing and distributing invoices, communicating billing issues to various levels of the organization and working with the Firm’s clients, partners and personnel to address billing related issues. This individual is expected to deliver high quality work product and excellent service to both internal and external clients. In addition, the Senior IP Billing Coordinator also supports several Billing Manager functions, on an as needed basis. This includes reviewing inventory reports, auditing final invoices and making suggestions on how to improve processes and policies.
Job Functions:
Provide a high level of service to the Firm’s clients, partners and personnel to ensure the accuracy and timeliness of invoices.
Develop a strong rapport with the Firm’s partners and assistants. Initiate periodic follow up meetings with them to ensure that billing needs are being met and invoices are processed and sent in a timely manner. Follow-up items may span multiple months. Must be able to schedule reminders and monitor incomplete items.
Research and respond to billing related issues and inquiries, including the preparation of status reports as requested. Must be comfortable querying systems including, but not limited to, CPi, Elite and the USPTO site.
Utilize Elite to generate, distribute and edit proformas. Editing includes transfers, write-offs and adjustments to time entries resulting in final invoices which are sent to the client. Prior to distribution, IP billing also requires a pre-review of the proformas to flag for completed tasks, budgets, and other various edits.
Review own work and that of others, as part of the department’s quality review process.
Prepare billing related reports to ensure that client accounts are being billed as agreed upon in the terms of the engagement letter. This may include monitoring alternative rate billing schedules, tracking budgets and preparing customized client-side reports and invoices.
Assist in month and year-end close activities working with other departments and management.
Mentor and train new billing coordinators on procedures and departmental computer applications. Work with the Patent Team to train timekeepers on time entry and billing. Follow up with timekeepers who are not in compliance.
Keep Billing Manager informed about compliance, issues and potential risks.
Assist the Billing Manager with reviewing inventory reports. This includes reaching out to attorneys regarding aging WIP and following up with attorneys responsible for reviewing other Billing Attorney’s invoices.
Work overtime as needed, or when requested to do so with advance notice.
Essential Competencies:
Works proactively with others to coordinate activities within a department or function of the Firm.
Organizes, prioritizes assignments, and serves as a department liaison to ensure collaborative efforts result in meeting or exceeding goals and standards.
Motivates others to attain their highest levels of achievement, productivity, and work satisfaction.
Maintains current knowledge of trends and developments affecting the area of specialization.
Encourages innovative thinking and the exercise of sound judgment to achieve results.
Qualifications:
Bachelor’s degree preferred.
A minimum of 5 years legal billing experience preferred, with a minimum of 2 years IP billing required.
Proficiency in Elite required.
Experience with CPi required.
Noted ability to maintain departmental and team standards in a deadline driven environment.
Strong overall technical aptitude including knowledge all MS Office applications.
Ability to work independently while at the same time working as a team member in the department.
Ability to keep a level-head during stressful situations, including receiving time sensitive requests with short notice.
Strong client service skills. Must be able to manage many different personalities.
Strong attention to detail with a demonstrated ability to establish priorities and complete diverse assignments on a timely basis.
Superior verbal and written communication skills and the ability to interact with all levels of personnel in a professional and courteous manner. Must have a strong work ethic and the willingness to work additional hours as needed.
Physical Requirements:
Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.
Must have the ability to operate equipment such as a computer and copy machine.
Must have the ability to communicate clearly and to read and follow detailed instructions.
Must have the ability to prepare assorted documents and other related materials.
Must have the ability to work in stressful conditions under time deadlines.
Clark College’s Social Science and Fine Arts (SOFA) unit is currently accepting applications for a full-time, permanent classified Administrative Assistant 3.
This position provides administrative and general office support to students and faculty in the Social Sciences Division, Behavioral Sciences Division, the Bachelor of Applied Science in Human Services program, and the Bachelor of Applied Science in Teacher Education program ensuring consistent division, program, and unit-wide operations. The Administrative Assistant 3 serves as a point of contact and resource to faculty, students, staff, and the community with information on the departments and programs within the Social and Behavioral Sciences divisions. This position reports directly to the SOFA Unit Operations Manager. This position has an opportunity for a hybrid schedule with the option of a combination of two days worked from home and three days worked in the office; working hours are Monday-Friday from 8 am - 5 pm.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
In support of the SOFA unit act as liaison between the following college departments; Facilities, Bookstore, Security, Business Services, Environmental Health and Safety, ComMark, Human Resources, Information Technology, Library, Teaching and Learning Center, eLearning, Tutoring Services, Office of Instruction, Academic Services, Office of Diversity and Equity, and Student Affairs including Enrollment Services, Registration, Financial Aid, Advising, Entry Services, Workforce Education, Veterans Resource Center, DSS, and Counseling Health Center.
Evaluate costs and/or purchases for equipment, supplies, faculty development, travel, and estimate needs for supplies, equipment, and projects.
Maintain, monitor, reconcile and initiate corrections for the department budgets as well as any specified dedicated fee and foundation accounts, assign appropriate budget accounts, initiate transfers as appropriate.
Assist division chair(s) with orientation and training of new faculty, work with new adjunct faculty to setup email, voicemail, keys, copier set-up, computer requirements and other necessary paperwork.
Initiate bookstore orders, purchase requests, Foundation check requests, invoice vouchers, work order requests, key requests, personnel action forms, special assignment agreements, travel requests and travel expense vouchers using electronic and manual processes; assist faculty with travel and purchasing procedures.
Manage division, department, and program email distribution lists; update as needed including OU Campus web support for division, department, and program sites, maintain and upload reports to individual website for Behavioral Sciences and Social Sciences Divisions
Calendar management, schedule and arrange meetings, coordinate travel including identifying registration costs, meals, transportation, mileage, hotel, per diem as well as any other miscellaneous cost related to travel.
Facilitate orientation and training of new faculty, assist as needed regarding class schedule planning, maintain accurate student files for program applications and selected students, and provide support to students selected into the program.
Serve as administrator of the SOFA EvaluationKIT process, build quarterly project for student evaluations of unit faculty, compile and input data, monitor response rates, download reports upon project completion, and distribute report summaries in accordance with established schedule and Save results per established unit procedures and forward on to division chair as appropriate maintaining confidentiality.
Prepare and process documents and ctcLink requests such as purchasing, requisitions, travel requests expense vouchers, and faculty leave forms.
Provide office reception, respond to inquiries, and make referrals; furnish clear and accurate information on college policies and procedures.
Provide support for the College’s Honor’s Program. Coordinate with unit Dean to update honors spreadsheet, create Change of Registration forms, fill out PAFs for stipends, etc.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High School diploma or equivalent.
Two (2) years of increasingly responsible experience in office/clerical, secretarial or general administrative work.
Proficient in using Microsoft Office Suite, including MS Word, Excel, Outlook, and SharePoint.
Provide service that consistently meets or exceeds the needs of students, colleagues, and the community. Build and maintain internal and external customer satisfaction with the services offered by the college.
Effectively build and maintain strong relationships with a variety of diverse people and use intelligence, common sense, and tenacity to solve difficult or complicated challenges.
JOB READINESS/WORKING CONDITIONS:
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Ability to produce accurate and timely work with minimal supervision.
Ability to identify issues and offer alternative solutions; inform supervisor of problems.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS:
Salary Range: $3,376 - $4,497/month | Step A-M (commensurate with qualifications and experience) | Range: 40 | Code: 105G
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver .
APPLICATION DEADLINE:
Required application materials must be completed and submitted online by 3 p.m., January 16, 2024.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs .
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
December 15, 2023 (updated)
23-00131
Dec 15, 2023
Full time
Clark College’s Social Science and Fine Arts (SOFA) unit is currently accepting applications for a full-time, permanent classified Administrative Assistant 3.
This position provides administrative and general office support to students and faculty in the Social Sciences Division, Behavioral Sciences Division, the Bachelor of Applied Science in Human Services program, and the Bachelor of Applied Science in Teacher Education program ensuring consistent division, program, and unit-wide operations. The Administrative Assistant 3 serves as a point of contact and resource to faculty, students, staff, and the community with information on the departments and programs within the Social and Behavioral Sciences divisions. This position reports directly to the SOFA Unit Operations Manager. This position has an opportunity for a hybrid schedule with the option of a combination of two days worked from home and three days worked in the office; working hours are Monday-Friday from 8 am - 5 pm.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
In support of the SOFA unit act as liaison between the following college departments; Facilities, Bookstore, Security, Business Services, Environmental Health and Safety, ComMark, Human Resources, Information Technology, Library, Teaching and Learning Center, eLearning, Tutoring Services, Office of Instruction, Academic Services, Office of Diversity and Equity, and Student Affairs including Enrollment Services, Registration, Financial Aid, Advising, Entry Services, Workforce Education, Veterans Resource Center, DSS, and Counseling Health Center.
Evaluate costs and/or purchases for equipment, supplies, faculty development, travel, and estimate needs for supplies, equipment, and projects.
Maintain, monitor, reconcile and initiate corrections for the department budgets as well as any specified dedicated fee and foundation accounts, assign appropriate budget accounts, initiate transfers as appropriate.
Assist division chair(s) with orientation and training of new faculty, work with new adjunct faculty to setup email, voicemail, keys, copier set-up, computer requirements and other necessary paperwork.
Initiate bookstore orders, purchase requests, Foundation check requests, invoice vouchers, work order requests, key requests, personnel action forms, special assignment agreements, travel requests and travel expense vouchers using electronic and manual processes; assist faculty with travel and purchasing procedures.
Manage division, department, and program email distribution lists; update as needed including OU Campus web support for division, department, and program sites, maintain and upload reports to individual website for Behavioral Sciences and Social Sciences Divisions
Calendar management, schedule and arrange meetings, coordinate travel including identifying registration costs, meals, transportation, mileage, hotel, per diem as well as any other miscellaneous cost related to travel.
Facilitate orientation and training of new faculty, assist as needed regarding class schedule planning, maintain accurate student files for program applications and selected students, and provide support to students selected into the program.
Serve as administrator of the SOFA EvaluationKIT process, build quarterly project for student evaluations of unit faculty, compile and input data, monitor response rates, download reports upon project completion, and distribute report summaries in accordance with established schedule and Save results per established unit procedures and forward on to division chair as appropriate maintaining confidentiality.
Prepare and process documents and ctcLink requests such as purchasing, requisitions, travel requests expense vouchers, and faculty leave forms.
Provide office reception, respond to inquiries, and make referrals; furnish clear and accurate information on college policies and procedures.
Provide support for the College’s Honor’s Program. Coordinate with unit Dean to update honors spreadsheet, create Change of Registration forms, fill out PAFs for stipends, etc.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High School diploma or equivalent.
Two (2) years of increasingly responsible experience in office/clerical, secretarial or general administrative work.
Proficient in using Microsoft Office Suite, including MS Word, Excel, Outlook, and SharePoint.
Provide service that consistently meets or exceeds the needs of students, colleagues, and the community. Build and maintain internal and external customer satisfaction with the services offered by the college.
Effectively build and maintain strong relationships with a variety of diverse people and use intelligence, common sense, and tenacity to solve difficult or complicated challenges.
JOB READINESS/WORKING CONDITIONS:
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Ability to produce accurate and timely work with minimal supervision.
Ability to identify issues and offer alternative solutions; inform supervisor of problems.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS:
Salary Range: $3,376 - $4,497/month | Step A-M (commensurate with qualifications and experience) | Range: 40 | Code: 105G
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver .
APPLICATION DEADLINE:
Required application materials must be completed and submitted online by 3 p.m., January 16, 2024.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs .
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
December 15, 2023 (updated)
23-00131
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Knowledge of: General office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Qualifications
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Salary Grade
Local 307.5
Salary Range
$21.33 - $27.73- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Nov 02, 2023
Full time
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Knowledge of: General office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Qualifications
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Salary Grade
Local 307.5
Salary Range
$21.33 - $27.73- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
POSITION SUMMARY:
Under the direction of the Warehouse Manager of the Vance North Necessities of Life Program (NOLP), oversee the ordering, storing, receiving, and distributing processes of the NOLP food stock. Control the flow of supplies and equipment, tracking and analyzing inventory maintenance and develop protocols for loss prevention.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Maintain daily records for invoices and shipments to identify which products need to be replenished.
Design and implement an inventory tracking system for optimized inventory control procedures.
Examine stock levels and supplies to determine shortages.
Document daily shipments and deliveries to replenish inventory.
Create detailed reports for adjustments, inventory operations, and stock levels.
Evaluate new inventory, ensuring its readiness for distribution.
Properly order new supplies avoiding excessive surplus or inefficiencies.
Establish and maintain inventory levels for all NOLP stock items. Assure warehouse remains adequately stocked to facilitate filling of client grocery orders in a complete and timely manner.
Work with Program Manager and Warehouse Manager to monitor inventory.
Develop and maintain code date guidelines.
Monitor quality control and quality improvement activities as it relates to the purchase of stock and provision of services, report discrepancies and/or problem areas to Program Manager for resolution.
Deliver food and hygiene items to NOLP’s food pantry sites, including those managed by collaborative agencies.
Unload site’s weekly food delivery and set up food preparation shelves.
Distribute NOLP’s groceries to clients as needed.
Organize, clean and maintain the warehouse, which includes stocking freezer, cooler and shelves and preparing client pre-bagged groceries.
Drive a 5-ton truck to make deliveries and pickups.
Create and close pick orders.
Perform other duties as assigned to meet contractual goals and objectives.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High school or GED required. Experience driving 5-ton truck, using warehouse equipment- forklift, and pallet jack is required. Must demonstrate a history of a clean driving record.
Knowledge of:
Inventory logistics, supply chain management, and operations. Retail food sales practices and procedures. Forklift safety certification, warehouse safety certifications.
Ability to:
Effectively use MS Word and Excel. Effectively use and develop inventory software systems, implementation of bar code technology. Demonstrate effective written and verbal communication. Problem solve in a variety of situations. Manage, motivate and build skills among a diverse workforce. Effectively meet establish deadlines. Demonstrate excellent customer service skills.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an active position, which requires regular bending, reaching stooping, lifting and moving of stock weighing 50 pounds or more. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper. Local travel/driving required.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work-related purposes. COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/transgender/veteran.
Nov 02, 2023
Full time
POSITION SUMMARY:
Under the direction of the Warehouse Manager of the Vance North Necessities of Life Program (NOLP), oversee the ordering, storing, receiving, and distributing processes of the NOLP food stock. Control the flow of supplies and equipment, tracking and analyzing inventory maintenance and develop protocols for loss prevention.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Maintain daily records for invoices and shipments to identify which products need to be replenished.
Design and implement an inventory tracking system for optimized inventory control procedures.
Examine stock levels and supplies to determine shortages.
Document daily shipments and deliveries to replenish inventory.
Create detailed reports for adjustments, inventory operations, and stock levels.
Evaluate new inventory, ensuring its readiness for distribution.
Properly order new supplies avoiding excessive surplus or inefficiencies.
Establish and maintain inventory levels for all NOLP stock items. Assure warehouse remains adequately stocked to facilitate filling of client grocery orders in a complete and timely manner.
Work with Program Manager and Warehouse Manager to monitor inventory.
Develop and maintain code date guidelines.
Monitor quality control and quality improvement activities as it relates to the purchase of stock and provision of services, report discrepancies and/or problem areas to Program Manager for resolution.
Deliver food and hygiene items to NOLP’s food pantry sites, including those managed by collaborative agencies.
Unload site’s weekly food delivery and set up food preparation shelves.
Distribute NOLP’s groceries to clients as needed.
Organize, clean and maintain the warehouse, which includes stocking freezer, cooler and shelves and preparing client pre-bagged groceries.
Drive a 5-ton truck to make deliveries and pickups.
Create and close pick orders.
Perform other duties as assigned to meet contractual goals and objectives.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High school or GED required. Experience driving 5-ton truck, using warehouse equipment- forklift, and pallet jack is required. Must demonstrate a history of a clean driving record.
Knowledge of:
Inventory logistics, supply chain management, and operations. Retail food sales practices and procedures. Forklift safety certification, warehouse safety certifications.
Ability to:
Effectively use MS Word and Excel. Effectively use and develop inventory software systems, implementation of bar code technology. Demonstrate effective written and verbal communication. Problem solve in a variety of situations. Manage, motivate and build skills among a diverse workforce. Effectively meet establish deadlines. Demonstrate excellent customer service skills.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an active position, which requires regular bending, reaching stooping, lifting and moving of stock weighing 50 pounds or more. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper. Local travel/driving required.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work-related purposes. COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/transgender/veteran.
POSITION SUMMARY:
Under the supervision of the Facilities Manager, the Facilities Maintenance Worker will perform all duties relating to the maintenance of agency property and assets in order to preserve a safe and aesthetically appealing work environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist with maintaining general building conditions both internal and external.
Maintain and keep clean water cooler dispenser.
Blow and hose down parking lot twice a week, maintain ramp at the food bank.
Check stairways and clean up any spills.
Pick up loose trash daily at Geffen location.
Clean lunchroom appliances at Geffen location every Friday.
Report safety findings and needed repairs to Facilities Manager for all locations.
Performs general maintenance duties such as making minor repairs, doing minor paint jobs, changing light bulbs, cleaning up spills, keeping building clean, etc.
Maintain and keep an inventory of all tools.
Assist with mail distribution to all sites.
Support as needed, the Facilities Operations Assistant.
Provide set up assistance for special events when needed.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High School diploma or GED required and a year related experience. Strong work ethic and ability to work successfully as a member of a team. Must be organized and have good communication skills.
Knowledge of:
Knowledge of standard safety practices using equipment and other requirements for workplace safety. Knowledge of operating standard office equipment.
Ability to:
Ability to communicate courteously and effectively with staff, volunteers and the public. Able to learn procedures quickly and meet deadlines. Ability to be attentive to details of cleanliness to facilities
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This position requires driving up to 50% of the time, bending, reaching, stooping, lifting and moving of materials weighing up to 50 pounds. The position requires daily use of a personal computer to view and enter data, and occasionally will work on a ladder. Must be fully ambulatory; have 20/20 eyesight, or wear corrective lenses. Ability to work indoors and outdoors and in confined spaces.
SPECIAL REQUIREMENTS:
COVID Vaccination and booster required or medical/religious exemption. Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. On rare occasions may have to work a few hours on the weekend.
An Equal Opportunity Employer: minority/ female/ transgender/disability/veteran
Sep 28, 2023
Full time
POSITION SUMMARY:
Under the supervision of the Facilities Manager, the Facilities Maintenance Worker will perform all duties relating to the maintenance of agency property and assets in order to preserve a safe and aesthetically appealing work environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist with maintaining general building conditions both internal and external.
Maintain and keep clean water cooler dispenser.
Blow and hose down parking lot twice a week, maintain ramp at the food bank.
Check stairways and clean up any spills.
Pick up loose trash daily at Geffen location.
Clean lunchroom appliances at Geffen location every Friday.
Report safety findings and needed repairs to Facilities Manager for all locations.
Performs general maintenance duties such as making minor repairs, doing minor paint jobs, changing light bulbs, cleaning up spills, keeping building clean, etc.
Maintain and keep an inventory of all tools.
Assist with mail distribution to all sites.
Support as needed, the Facilities Operations Assistant.
Provide set up assistance for special events when needed.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High School diploma or GED required and a year related experience. Strong work ethic and ability to work successfully as a member of a team. Must be organized and have good communication skills.
Knowledge of:
Knowledge of standard safety practices using equipment and other requirements for workplace safety. Knowledge of operating standard office equipment.
Ability to:
Ability to communicate courteously and effectively with staff, volunteers and the public. Able to learn procedures quickly and meet deadlines. Ability to be attentive to details of cleanliness to facilities
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This position requires driving up to 50% of the time, bending, reaching, stooping, lifting and moving of materials weighing up to 50 pounds. The position requires daily use of a personal computer to view and enter data, and occasionally will work on a ladder. Must be fully ambulatory; have 20/20 eyesight, or wear corrective lenses. Ability to work indoors and outdoors and in confined spaces.
SPECIAL REQUIREMENTS:
COVID Vaccination and booster required or medical/religious exemption. Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. On rare occasions may have to work a few hours on the weekend.
An Equal Opportunity Employer: minority/ female/ transgender/disability/veteran
Job Category: Full-time
Salary: $18/hr (40hrs/week) + benefits (outlined below)
Start Date: 10/2/2023
Application Deadline: 8/21/2023
Website: https://archbold-station.org/programs/avian-ecology/
Description: The Avian Ecology Program at Archbold Biological Station (Archbold) is seeking one early-career biologist to aid with long-term demography research on the federally Threatened Florida Scrub-Jay ( Aphelocoma coerulescens , FLSJ). The position is unique in that the primary duties shift throughout the year due to the seasonality of the program’s work and research objectives. This allows for extensive opportunities to gain experience in a variety of research techniques, managerial duties, communication skills, and educational outreach activities. The candidate is also encouraged to conduct independent avian ecology research during their tenure.
From February to September, the Research Assistant III (RAIII) will collaborate with all other lab members to continue the program’s long-term demography study of FLSJs at Archbold, including, but not limited to, finding and monitoring nests, trapping and banding birds including nestling, juveniles and adults, resighting banded birds, and conducting annual acorn surveys.
From July to February, the RAIII will be responsible for independently planning, organizing, conducting, and reporting FLSJ surveys, trapping, and banding at sites managed by the Florida Fish and Wildlife Conservation Commission (FWC) throughout Highlands County. The RAIII will be assisted in the field by interns and volunteers during this time. Archbold has collaborated with FWC for over twenty years to deliver accurate reports on local FLSJ population size, demographic information, geographic distribution, and habitat management suggestions.
This is a one-year position with the possibility of renewal contingent on funding. The successful candidate will serve as RAIII under the supervision of Dr. Sahas Barve (Program Director, Avian Ecology). Due to the diversity of responsibilities and research protocols, the candidate will report to both Sahas Barve and Tori Bakley (RAIII) throughout at least the first year of employment. Field vehicles will be provided for all activities. Housing is not provided, but we are happy to assist the successful candidate in finding living accommodation in Lake Placid or Sebring. Salary is $18/hr for 40 hours a week, and the employee will receive the following fringe benefits: Health, dental, vision, disability, life insurance, paid time off, paid sick leave, and paid holidays.
Archbold Expeditions is committed to integrating diversity, equity, and inclusion principles into our organization. Archbold does not discriminate on the basis of race, gender identity, sex, sexual orientation, marital status, age, ability, ethnicity, political ideology, religion, national origin, and all other classifications protected by federal, state, or local law. Archbold Expeditions is an equal opportunity employer, and, as ecologists, we know the importance of diversity and encourage individuals belonging to groups under-represented in ecology to apply.
Primary duties include:
Coordinating with program staff to ensure all fieldwork is accomplished smoothly
Searching for and monitoring FLSJ nests
Conducting monthly censuses of color-banded birds
Habituating birds for subsequent trapping
Collecting and storing blood samples from adult and nestling birds
Data entry and database management
Surveying and mapping FLSJ populations at FWC sites outside Archbold
Writing survey and banding reports
Assisting with all active program projects
Mentoring interns in their independent research projects
Qualifications:
This position is ideal for a passionate biologist with at least two seasons of field work experience and the ability to work independently. Applicants should be interested in birds, ecology and evolution, natural history, and active research.
General Requirements:
Bachelor's degree or equivalent level of scientific experience
Experience navigating and working alone in the field
Experience resighting color-banded birds, finding and monitoring nests, and using a compass and GPS
Attention to detail with respect to following research protocols and managing databases
Ability to operate a vehicle safely and responsibly in poor driving conditions (loose sand, mud holes, standing water)
Possession of a valid driver’s license
Willingness to work a non-regular schedule that may include some weekends, especially during the FLSJ breeding season (March-June)
Tolerance for biting insects, early mornings, and high heat/humidity
Respectful and effective written and oral communication with supervisors, coworkers, and collaborators.
Competitive applicants may have experience:
Finding nests using behavior, particularly the nests of open cup nesters
Watching, recording, and interpreting bird behavior
Handling, banding, and bleeding birds
Monitoring bird nests
Managing projects
Experience with Access databases and/or programing in R.
Conducting wildlife surveys and vegetation sampling
Please note that we are unable to provide international applicants with a work visa. US citizenship or a US work visa is required.
To apply, please fill out this Google form https://forms.gle/LTdz6e2HmP4419LD8
The form will ask you a few questions before prompting you to upload the following in a single pdf titled with your surname :
A cover letter outlining experience relevant to the job responsibilities listed and describing how this position aligns with your personal experiences and goals
A CV
The names and contact information of three references
For questions, please contact Tori Bakley (tbakley AT archbold-station.org). We will start reviewing applications after the deadline on August 21, 2023. Those without access to email may mail their applications to The Avian Ecology Program, Archbold Biological Station, 123 Main Dr. Venus, FL 33960; (PH: 863-465-2571).
Aug 02, 2023
Full time
Job Category: Full-time
Salary: $18/hr (40hrs/week) + benefits (outlined below)
Start Date: 10/2/2023
Application Deadline: 8/21/2023
Website: https://archbold-station.org/programs/avian-ecology/
Description: The Avian Ecology Program at Archbold Biological Station (Archbold) is seeking one early-career biologist to aid with long-term demography research on the federally Threatened Florida Scrub-Jay ( Aphelocoma coerulescens , FLSJ). The position is unique in that the primary duties shift throughout the year due to the seasonality of the program’s work and research objectives. This allows for extensive opportunities to gain experience in a variety of research techniques, managerial duties, communication skills, and educational outreach activities. The candidate is also encouraged to conduct independent avian ecology research during their tenure.
From February to September, the Research Assistant III (RAIII) will collaborate with all other lab members to continue the program’s long-term demography study of FLSJs at Archbold, including, but not limited to, finding and monitoring nests, trapping and banding birds including nestling, juveniles and adults, resighting banded birds, and conducting annual acorn surveys.
From July to February, the RAIII will be responsible for independently planning, organizing, conducting, and reporting FLSJ surveys, trapping, and banding at sites managed by the Florida Fish and Wildlife Conservation Commission (FWC) throughout Highlands County. The RAIII will be assisted in the field by interns and volunteers during this time. Archbold has collaborated with FWC for over twenty years to deliver accurate reports on local FLSJ population size, demographic information, geographic distribution, and habitat management suggestions.
This is a one-year position with the possibility of renewal contingent on funding. The successful candidate will serve as RAIII under the supervision of Dr. Sahas Barve (Program Director, Avian Ecology). Due to the diversity of responsibilities and research protocols, the candidate will report to both Sahas Barve and Tori Bakley (RAIII) throughout at least the first year of employment. Field vehicles will be provided for all activities. Housing is not provided, but we are happy to assist the successful candidate in finding living accommodation in Lake Placid or Sebring. Salary is $18/hr for 40 hours a week, and the employee will receive the following fringe benefits: Health, dental, vision, disability, life insurance, paid time off, paid sick leave, and paid holidays.
Archbold Expeditions is committed to integrating diversity, equity, and inclusion principles into our organization. Archbold does not discriminate on the basis of race, gender identity, sex, sexual orientation, marital status, age, ability, ethnicity, political ideology, religion, national origin, and all other classifications protected by federal, state, or local law. Archbold Expeditions is an equal opportunity employer, and, as ecologists, we know the importance of diversity and encourage individuals belonging to groups under-represented in ecology to apply.
Primary duties include:
Coordinating with program staff to ensure all fieldwork is accomplished smoothly
Searching for and monitoring FLSJ nests
Conducting monthly censuses of color-banded birds
Habituating birds for subsequent trapping
Collecting and storing blood samples from adult and nestling birds
Data entry and database management
Surveying and mapping FLSJ populations at FWC sites outside Archbold
Writing survey and banding reports
Assisting with all active program projects
Mentoring interns in their independent research projects
Qualifications:
This position is ideal for a passionate biologist with at least two seasons of field work experience and the ability to work independently. Applicants should be interested in birds, ecology and evolution, natural history, and active research.
General Requirements:
Bachelor's degree or equivalent level of scientific experience
Experience navigating and working alone in the field
Experience resighting color-banded birds, finding and monitoring nests, and using a compass and GPS
Attention to detail with respect to following research protocols and managing databases
Ability to operate a vehicle safely and responsibly in poor driving conditions (loose sand, mud holes, standing water)
Possession of a valid driver’s license
Willingness to work a non-regular schedule that may include some weekends, especially during the FLSJ breeding season (March-June)
Tolerance for biting insects, early mornings, and high heat/humidity
Respectful and effective written and oral communication with supervisors, coworkers, and collaborators.
Competitive applicants may have experience:
Finding nests using behavior, particularly the nests of open cup nesters
Watching, recording, and interpreting bird behavior
Handling, banding, and bleeding birds
Monitoring bird nests
Managing projects
Experience with Access databases and/or programing in R.
Conducting wildlife surveys and vegetation sampling
Please note that we are unable to provide international applicants with a work visa. US citizenship or a US work visa is required.
To apply, please fill out this Google form https://forms.gle/LTdz6e2HmP4419LD8
The form will ask you a few questions before prompting you to upload the following in a single pdf titled with your surname :
A cover letter outlining experience relevant to the job responsibilities listed and describing how this position aligns with your personal experiences and goals
A CV
The names and contact information of three references
For questions, please contact Tori Bakley (tbakley AT archbold-station.org). We will start reviewing applications after the deadline on August 21, 2023. Those without access to email may mail their applications to The Avian Ecology Program, Archbold Biological Station, 123 Main Dr. Venus, FL 33960; (PH: 863-465-2571).
Job Summary
Are you interested in being part of a dynamic team dedicated to the creation and presentation of digital media? Would you like to work with students and faculty to produce quality performances? Put your experience with lighting, sound, and video to work at Hawkeye Community College. Assist faculty and students with equipment needs. Exercise your leadership skills by supervising work study students. Help to create a learning centered student experience in the Digital Mass Media program.
The School of Human Services, Liberal & Applied Arts, specifically our Digital Mass Media program, is looking for a part time Applied Arts Assistant to join their team. In this position, you would be responsible for providing assistance to faculty and students for the audio and visual recording studios, computer labs, and digital mass media equipment. Additionally, as the Applied Arts Assistant, you are responsible for recordkeeping reporting as well as supervising and coordinating the duties of student employees.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists Dean with scheduling, training, and evaluating of work-study students in Digital Mass Media.
Assists faculty with field trips.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Ensures that correct distribution and disposition is made of complaints, notices, publications, memoranda, directives, and related materials.
Assists with development of program and administrative budgets.
Provides basic repair, services, and maintains applied arts equipment and sends out equipment to appropriate vendor for detailed repair.
Negotiates with vendors, order supplies, processes purchase orders, and inventories items purchased.
Prepares bids for resale supplies.
Keeps track of all repairs out for service.
Prepares and monitors purchase orders for Applied Arts programs including monitoring Perkins budget.
Establishes and maintains computer records for inventory control, equipment maintenance and repairs.
Works with Facilities Manager to maintain up-to-date MSDS records.
Gives individual and group tours of the applied arts program facilities as needed.
Assists Dean and faculty in coordinating fine and applied arts related college activities and events including MORE and Experience Hawkeye.
Enforces college and program policies dealing with safety and other issues concerning the applied arts program.
Assists faculty in the development of classroom materials.
Supervises work study students.
Assists the Arts & Culture Coordinator with events.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Requirements
Education and Experience
Associates degree or two (2) years of experience in Excel, Word, or equivalent software with advanced computer skills or a combination of education and experience to total two (2) years.
Demonstrated knowledge of applied arts equipment including photography and digital mass media equipment.
Demonstrated ability to communicate effectively both orally and in writing.
Knowledge of Adobe Photoshop, Adobe Lightroom, Capture One, and inventory software.
Demonstrated ability to provide excellent customer service.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Demonstrated experience running light, sound and video for events.
Demonstrated knowledge of Adobe Premiere Pro.
Working Conditions
Anticipated schedule is: Monday – Thursday 8:00am – 2:00pm and Friday 8:00am – 12:00pm. Occasional evenings and weekends as scheduled.
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During the course of the day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
May 11, 2023
Part time
Job Summary
Are you interested in being part of a dynamic team dedicated to the creation and presentation of digital media? Would you like to work with students and faculty to produce quality performances? Put your experience with lighting, sound, and video to work at Hawkeye Community College. Assist faculty and students with equipment needs. Exercise your leadership skills by supervising work study students. Help to create a learning centered student experience in the Digital Mass Media program.
The School of Human Services, Liberal & Applied Arts, specifically our Digital Mass Media program, is looking for a part time Applied Arts Assistant to join their team. In this position, you would be responsible for providing assistance to faculty and students for the audio and visual recording studios, computer labs, and digital mass media equipment. Additionally, as the Applied Arts Assistant, you are responsible for recordkeeping reporting as well as supervising and coordinating the duties of student employees.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists Dean with scheduling, training, and evaluating of work-study students in Digital Mass Media.
Assists faculty with field trips.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Ensures that correct distribution and disposition is made of complaints, notices, publications, memoranda, directives, and related materials.
Assists with development of program and administrative budgets.
Provides basic repair, services, and maintains applied arts equipment and sends out equipment to appropriate vendor for detailed repair.
Negotiates with vendors, order supplies, processes purchase orders, and inventories items purchased.
Prepares bids for resale supplies.
Keeps track of all repairs out for service.
Prepares and monitors purchase orders for Applied Arts programs including monitoring Perkins budget.
Establishes and maintains computer records for inventory control, equipment maintenance and repairs.
Works with Facilities Manager to maintain up-to-date MSDS records.
Gives individual and group tours of the applied arts program facilities as needed.
Assists Dean and faculty in coordinating fine and applied arts related college activities and events including MORE and Experience Hawkeye.
Enforces college and program policies dealing with safety and other issues concerning the applied arts program.
Assists faculty in the development of classroom materials.
Supervises work study students.
Assists the Arts & Culture Coordinator with events.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Requirements
Education and Experience
Associates degree or two (2) years of experience in Excel, Word, or equivalent software with advanced computer skills or a combination of education and experience to total two (2) years.
Demonstrated knowledge of applied arts equipment including photography and digital mass media equipment.
Demonstrated ability to communicate effectively both orally and in writing.
Knowledge of Adobe Photoshop, Adobe Lightroom, Capture One, and inventory software.
Demonstrated ability to provide excellent customer service.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Demonstrated experience running light, sound and video for events.
Demonstrated knowledge of Adobe Premiere Pro.
Working Conditions
Anticipated schedule is: Monday – Thursday 8:00am – 2:00pm and Friday 8:00am – 12:00pm. Occasional evenings and weekends as scheduled.
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During the course of the day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Executive Assistant to Diversity, Inclusion, Training, and Civil Rights Manager (Executive Support Specialist 2)
REQ: 110690
Close Date: 11/11/2022
Salary: $ 3624.00 – $ 5,330.00
Location: Portland, OR / Hybrid
Please apply at the following link –
https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Portland--OHA--Oak-Street/Executive-Assistant-to-Diversity--Inclusion--Training--and-Civil-Rights-Manager--Executive-Support-Specialist-2-_REQ-110690
The Equity and Inclusion Division of the Oregon Health Authority is looking for an Executive Assistant to the Diversity, Inclusion, Training, and Civil Rights (DITCR) Manager
If you have any combination of experience and education equivalent to one year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Position Description:
The primary purpose of this position is to provide executive high level and confidential administrative support, division level office management, division-wide business support and financial tracking for OEI and the division’s management team.
What we are looking for/Preferred Requirements:
Extensive personal computer skills, including skill using Microsoft (MS) Word, MS Excel, MS PowerPoint, Adobe Suite, remote meeting platforms (e.g., Zoom, MS Teams, etc.), internet browsers and an e-mail program.
The ability to work collaboratively in a team setting and to actively pursue a positive and collegial environment, since the position is often looked upon as a leader by peers.
Excellent customer service and communication skills.
Privacy and Security Rules - The person in this position handles confidential personnel or other information.
Application of proper grammar, punctuation, spelling, capitalization and sentence structure.
Skill in performing a variety of functions at an administrative support level requiring decision making within established rules, policies, or procedures.
The ability to demonstrate initiative and independent judgment on an on-going basis.
Ability to coordinate work activities with competing deadlines.
Ability to maintain confidentiality of agency records and the ability to learn agency programs, operations, policies and procedures.
Experience and demonstrated success working with work teams and members of the public from racially, ethnically, linguistically, ability and gender-diverse backgrounds.
Fluency in Spanish or other non-English language (spoken, written or both) preferred.
What's in it for you?
The Equity & Inclusion Division and the DITCR Unit are made up of experienced and passionate people working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
Nearly unbeatable medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month, eligible to be used after 6 months of service
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
Continuous growth and development opportunities
Opportunities to serve your community and make an impact through meaningful work
A healthy work/life balance, including flexible schedules and hybrid work options for many positions
This position is full-time, permanent, and not represented by a union.
OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s strategic-year goal is to eliminate health inequities in Oregon by 2030. Click here , to learn more about OHA’s mission, vision, and core values.
How to apply:
Complete the online application
Attach a resume
Attach a Cover Letter describing how your lived, learned and professional experiences prepare you for the position. Use this opportunity to describe how your lived, learned, and professional experiences meet the “Minimum Qualifications” and “Desired Attributes”. Your cover letter should be no more than two pages.
Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage as well as the job profile specifications for this classification .
Need Help?
If you need assistance to participate in the application process, including accommodation requests under the American with Disabilities Act, please contact Kyle Phillips.
Phone: 503-509-3589 (OHA accepts all relay calls)
E-mail: Kyle.Phillips@dhsoha.state.or.us
The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate based on protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation or other protected class under Federal or state law) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related lived, learned and professional experience for this position. (Critical elements of process).
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force equity, inclusion, and anti-racism.
Oct 21, 2022
Full time
Executive Assistant to Diversity, Inclusion, Training, and Civil Rights Manager (Executive Support Specialist 2)
REQ: 110690
Close Date: 11/11/2022
Salary: $ 3624.00 – $ 5,330.00
Location: Portland, OR / Hybrid
Please apply at the following link –
https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Portland--OHA--Oak-Street/Executive-Assistant-to-Diversity--Inclusion--Training--and-Civil-Rights-Manager--Executive-Support-Specialist-2-_REQ-110690
The Equity and Inclusion Division of the Oregon Health Authority is looking for an Executive Assistant to the Diversity, Inclusion, Training, and Civil Rights (DITCR) Manager
If you have any combination of experience and education equivalent to one year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Position Description:
The primary purpose of this position is to provide executive high level and confidential administrative support, division level office management, division-wide business support and financial tracking for OEI and the division’s management team.
What we are looking for/Preferred Requirements:
Extensive personal computer skills, including skill using Microsoft (MS) Word, MS Excel, MS PowerPoint, Adobe Suite, remote meeting platforms (e.g., Zoom, MS Teams, etc.), internet browsers and an e-mail program.
The ability to work collaboratively in a team setting and to actively pursue a positive and collegial environment, since the position is often looked upon as a leader by peers.
Excellent customer service and communication skills.
Privacy and Security Rules - The person in this position handles confidential personnel or other information.
Application of proper grammar, punctuation, spelling, capitalization and sentence structure.
Skill in performing a variety of functions at an administrative support level requiring decision making within established rules, policies, or procedures.
The ability to demonstrate initiative and independent judgment on an on-going basis.
Ability to coordinate work activities with competing deadlines.
Ability to maintain confidentiality of agency records and the ability to learn agency programs, operations, policies and procedures.
Experience and demonstrated success working with work teams and members of the public from racially, ethnically, linguistically, ability and gender-diverse backgrounds.
Fluency in Spanish or other non-English language (spoken, written or both) preferred.
What's in it for you?
The Equity & Inclusion Division and the DITCR Unit are made up of experienced and passionate people working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
Nearly unbeatable medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month, eligible to be used after 6 months of service
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
Continuous growth and development opportunities
Opportunities to serve your community and make an impact through meaningful work
A healthy work/life balance, including flexible schedules and hybrid work options for many positions
This position is full-time, permanent, and not represented by a union.
OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s strategic-year goal is to eliminate health inequities in Oregon by 2030. Click here , to learn more about OHA’s mission, vision, and core values.
How to apply:
Complete the online application
Attach a resume
Attach a Cover Letter describing how your lived, learned and professional experiences prepare you for the position. Use this opportunity to describe how your lived, learned, and professional experiences meet the “Minimum Qualifications” and “Desired Attributes”. Your cover letter should be no more than two pages.
Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage as well as the job profile specifications for this classification .
Need Help?
If you need assistance to participate in the application process, including accommodation requests under the American with Disabilities Act, please contact Kyle Phillips.
Phone: 503-509-3589 (OHA accepts all relay calls)
E-mail: Kyle.Phillips@dhsoha.state.or.us
The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate based on protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation or other protected class under Federal or state law) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related lived, learned and professional experience for this position. (Critical elements of process).
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force equity, inclusion, and anti-racism.
Job Summary
Have you ever thought about working with faculty and students? Do you enjoy working with digital mass media equipment? If so, Hawkeye Community College has an opportunity for you!
The School of Human Services, Liberal & Applied Arts, specifically our Digital Mass Media program, is looking for a part time Applied Arts Assistant to join their team. In this position, you would be responsible for providing assistance to faculty and students for the audio and visual recording studios, computer labs, and digital mass media equipment. Additionally, as the Applied Arts Assistant, you are responsible for recordkeeping reporting as well as supervising and coordinating the duties of student employees.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists Dean with scheduling, training, and evaluating of work-study students in Digital Mass Media.
Assists faculty with field trips.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Ensures that correct distribution and disposition is made of complaints, notices, publications, memoranda, directives, and related materials.
Assists with development of program and administrative budgets.
Keeps the photography and Digital Mass Media area clean and organized.
Provides basic repair, services, and maintains applied arts equipment and sends out equipment to appropriate vendor for detailed repair.
Negotiates with vendors, order supplies, processes purchase orders, and inventories items purchased.
Prepares bids for resale supplies.
Keeps track of all repairs out for service.
Calibrates printers and monitors regularly to ensure tolerance.
Prepares and monitors purchase orders for Applied Arts programs including monitoring Perkins budget.
Establishes and maintains computer records for inventory control, equipment maintenance and repairs.
Works with Facilities Manager to maintain up-to-date MSDS records.
Gives individual and group tours of the applied arts program facilities as needed.
Assists Dean and faculty in coordinating fine and applied arts related college activities and events including MORE and Experience Hawkeye.
Enforces college and program policies dealing with safety and other issues concerning the applied arts program.
Assists faculty in the development of classroom materials.
Supervises work study students.
Performs other duties as assigned.
Minimum Qualifications
Associates degree or two years’ experience in Excel, Word, or equivalent software with advanced computer skills or a combination of education and experience to total two (2) years.
Demonstrated knowledge of applied arts equipment including photography and digital mass media equipment.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated knowledge of Adobe Photoshop, Adobe Lightroom, Capture One, and inventory software.
Demonstrated ability to establish and maintain effective working relationships with diverse populations such as diverse groups, faculty, staff, students and the general public.
Demonstrated ability to provide excellent customer services.
Demonstrated ability to work effectively in a collaborative team atmosphere.
Demonstrated ability related to organization, time management, and verbal communication skills.
Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Working conditions:
Anticipated Schedule is Monday-Thursday 7:30- 1:30; Fridays 7:30-12:30
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During the course of the day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter.
Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit the online application and all required materials; the position will be open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jul 27, 2022
Part time
Job Summary
Have you ever thought about working with faculty and students? Do you enjoy working with digital mass media equipment? If so, Hawkeye Community College has an opportunity for you!
The School of Human Services, Liberal & Applied Arts, specifically our Digital Mass Media program, is looking for a part time Applied Arts Assistant to join their team. In this position, you would be responsible for providing assistance to faculty and students for the audio and visual recording studios, computer labs, and digital mass media equipment. Additionally, as the Applied Arts Assistant, you are responsible for recordkeeping reporting as well as supervising and coordinating the duties of student employees.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists Dean with scheduling, training, and evaluating of work-study students in Digital Mass Media.
Assists faculty with field trips.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Ensures that correct distribution and disposition is made of complaints, notices, publications, memoranda, directives, and related materials.
Assists with development of program and administrative budgets.
Keeps the photography and Digital Mass Media area clean and organized.
Provides basic repair, services, and maintains applied arts equipment and sends out equipment to appropriate vendor for detailed repair.
Negotiates with vendors, order supplies, processes purchase orders, and inventories items purchased.
Prepares bids for resale supplies.
Keeps track of all repairs out for service.
Calibrates printers and monitors regularly to ensure tolerance.
Prepares and monitors purchase orders for Applied Arts programs including monitoring Perkins budget.
Establishes and maintains computer records for inventory control, equipment maintenance and repairs.
Works with Facilities Manager to maintain up-to-date MSDS records.
Gives individual and group tours of the applied arts program facilities as needed.
Assists Dean and faculty in coordinating fine and applied arts related college activities and events including MORE and Experience Hawkeye.
Enforces college and program policies dealing with safety and other issues concerning the applied arts program.
Assists faculty in the development of classroom materials.
Supervises work study students.
Performs other duties as assigned.
Minimum Qualifications
Associates degree or two years’ experience in Excel, Word, or equivalent software with advanced computer skills or a combination of education and experience to total two (2) years.
Demonstrated knowledge of applied arts equipment including photography and digital mass media equipment.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated knowledge of Adobe Photoshop, Adobe Lightroom, Capture One, and inventory software.
Demonstrated ability to establish and maintain effective working relationships with diverse populations such as diverse groups, faculty, staff, students and the general public.
Demonstrated ability to provide excellent customer services.
Demonstrated ability to work effectively in a collaborative team atmosphere.
Demonstrated ability related to organization, time management, and verbal communication skills.
Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Working conditions:
Anticipated Schedule is Monday-Thursday 7:30- 1:30; Fridays 7:30-12:30
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During the course of the day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter.
Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit the online application and all required materials; the position will be open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Are you a librarian who enjoys public service, who wants to make a difference in their community, who thrives on collaboration and teamwork and would love to be part of an award winning Library District? If so, Pueblo City-County Library District (PCCLD) has a fabulous opportunity for you!
Pueblo, Colorado is a wonderful place to live and work! A hometown vibe under big open skies, Pueblo is a hidden gem. The Historic Arkansas Riverwalk, Lake Pueblo State Park, Pueblo Zoo and the Colorado State Fair are outdoor favorites of the locals, not to mention hiking biking, kayaking, fishing and golfing opportunities practically year round!
PCCLD has an incredible opportunity for a Branch Librarian/Assistant Branch Manager at the Lamb library! This position provides professional expertise, based on knowledge of library principles, to develop and facilitate programs that link outside organizations and resources to the Library that best meet the needs of the community. The Librarian/Assistant Manager promotes program attendance, increase visits to the library and promote circulation of the Library’s materials and e-services.
This position reports to the Branch Manager and works as second in charge to manage daily operations at the Branch Library. The position also works closely with outside organizations and contractors to deliver programs and build partnerships. The position provides excellent customer service demonstrating the ability to communicate effectively with people regardless of age, race, sexual orientation, ability level or background.
PRIMARY DUTIES AND RESPONSIBILITIES
Promotes facilitated Customer Service by proactively approaching customers to offer assistance. Assists customers with finding library materials and provides information to broaden their awareness of library resources and services.
For youth focus will present story times, outreach programs to schools, and coordinates library reading programs and other programs for children; provides outreach services to schools and daycares.
For adult focus will partner with outside organizations and businesses to meet the needs of the community; provide outreach services to senior living facilities and community service centers.
Arranges programs for the public which promote the use of library materials and services.
Creates bibliographies for public distribution.
Limited supervisory responsibility as specifically delegated by the branch supervisor.
Explains library regulations and procedures, and resolves basic patron issues.
Works with Community Relations to promote programs and services.
Provides public instruction in the use of library e-resources, computers, digital devices and other new resources and equipment available to customers.
Gives tours, visits school and senior centers, and provides community outreach.
Provides research assistance to customers using all resources available in the Library as well as accessing outside resources.
Stays current on library use trends and suggests titles for purchase.
Assists at the self-service station with fines, check-ins and check-outs.
Prepares reports regarding programs as requested by the Branch Manager.
Supports team efforts to maintain a safe and secure environment for customers and staff by maintaining awareness of surroundings and working in accordance with safety policies and procedures.
Participates in regularly scheduled department meetings. Attends All Staff Development Days and other training sessions to acquire new skills and to stay current on all information that is pertinent to PCCLD.
Reads daily organizational communications from intranet, e-mail, newsletters and print announcements. Stays current on all library services, programs and events throughout the district. Regularly accesses electronic time keeping, payroll and personnel employee access systems.
OTHER DUTIES AND RESPONSIBILITIES
Serves as the Person in Charge (PIC) at other library locations occasionally; duties include oversight of safety, building security and of the security guard on duty.
Performs other duties as needed.
QUALIFICATIONS
Education and Experience: Masters Degree in Library Science from a college or university accredited by the American Library Association. One year of public library experience strongly preferred.
Skills and Abilities:
Position requires knowledge of books and collection development as well as excellent planning and program presentation skills for children and adults; particularly, expertise in developing and presenting creative children’s story times.
A passion for working with children with a desire to promote children’s library experiences through dynamic and innovative programming.
Ability to conduct complex reference interviews, to analyze requests and to apply research skills to locate specialized information or provide customers with alternative sources.
Demonstrates courtesy and interest in providing high quality service to customers and displays a positive image.
Participates willingly as a team member: builds and maintains positive working relationships and contributes to a productive working environment. Ability to function under flexible and changing conditions.
Thorough knowledge of print and electronic reference tools and research techniques.
Ability to use Internet and electronic databases.
Ability to understand, accurately use, and teach the use of a variety of software programs, including various databases and the library’s computer system.
Public speaking skills: comfortable speaking to a variety of audiences and age levels
Physical Requirements : Must be able to lift objects weighing up to 50 pounds and push /pull a fully loaded book cart weighing up to 200 pounds.
Other Requirements : Must be able to work a flexible schedule including days, evenings and weekends. Must submit to and successfully pass a criminal background investigation.
Salary Range: $46,675.20 - $65,353.60
Benefits: PCCLD offers health insurance including a tele-health service, dental and vision insurance, HSA and FSA plans, employer paid life insurance, and 401(k) and PERA retirement plans. Full-time employees also receive paid vacation, sick, and personal leave.
To apply please visit: https://www.pueblolibrary.org/Employment
Apr 25, 2022
Full time
Are you a librarian who enjoys public service, who wants to make a difference in their community, who thrives on collaboration and teamwork and would love to be part of an award winning Library District? If so, Pueblo City-County Library District (PCCLD) has a fabulous opportunity for you!
Pueblo, Colorado is a wonderful place to live and work! A hometown vibe under big open skies, Pueblo is a hidden gem. The Historic Arkansas Riverwalk, Lake Pueblo State Park, Pueblo Zoo and the Colorado State Fair are outdoor favorites of the locals, not to mention hiking biking, kayaking, fishing and golfing opportunities practically year round!
PCCLD has an incredible opportunity for a Branch Librarian/Assistant Branch Manager at the Lamb library! This position provides professional expertise, based on knowledge of library principles, to develop and facilitate programs that link outside organizations and resources to the Library that best meet the needs of the community. The Librarian/Assistant Manager promotes program attendance, increase visits to the library and promote circulation of the Library’s materials and e-services.
This position reports to the Branch Manager and works as second in charge to manage daily operations at the Branch Library. The position also works closely with outside organizations and contractors to deliver programs and build partnerships. The position provides excellent customer service demonstrating the ability to communicate effectively with people regardless of age, race, sexual orientation, ability level or background.
PRIMARY DUTIES AND RESPONSIBILITIES
Promotes facilitated Customer Service by proactively approaching customers to offer assistance. Assists customers with finding library materials and provides information to broaden their awareness of library resources and services.
For youth focus will present story times, outreach programs to schools, and coordinates library reading programs and other programs for children; provides outreach services to schools and daycares.
For adult focus will partner with outside organizations and businesses to meet the needs of the community; provide outreach services to senior living facilities and community service centers.
Arranges programs for the public which promote the use of library materials and services.
Creates bibliographies for public distribution.
Limited supervisory responsibility as specifically delegated by the branch supervisor.
Explains library regulations and procedures, and resolves basic patron issues.
Works with Community Relations to promote programs and services.
Provides public instruction in the use of library e-resources, computers, digital devices and other new resources and equipment available to customers.
Gives tours, visits school and senior centers, and provides community outreach.
Provides research assistance to customers using all resources available in the Library as well as accessing outside resources.
Stays current on library use trends and suggests titles for purchase.
Assists at the self-service station with fines, check-ins and check-outs.
Prepares reports regarding programs as requested by the Branch Manager.
Supports team efforts to maintain a safe and secure environment for customers and staff by maintaining awareness of surroundings and working in accordance with safety policies and procedures.
Participates in regularly scheduled department meetings. Attends All Staff Development Days and other training sessions to acquire new skills and to stay current on all information that is pertinent to PCCLD.
Reads daily organizational communications from intranet, e-mail, newsletters and print announcements. Stays current on all library services, programs and events throughout the district. Regularly accesses electronic time keeping, payroll and personnel employee access systems.
OTHER DUTIES AND RESPONSIBILITIES
Serves as the Person in Charge (PIC) at other library locations occasionally; duties include oversight of safety, building security and of the security guard on duty.
Performs other duties as needed.
QUALIFICATIONS
Education and Experience: Masters Degree in Library Science from a college or university accredited by the American Library Association. One year of public library experience strongly preferred.
Skills and Abilities:
Position requires knowledge of books and collection development as well as excellent planning and program presentation skills for children and adults; particularly, expertise in developing and presenting creative children’s story times.
A passion for working with children with a desire to promote children’s library experiences through dynamic and innovative programming.
Ability to conduct complex reference interviews, to analyze requests and to apply research skills to locate specialized information or provide customers with alternative sources.
Demonstrates courtesy and interest in providing high quality service to customers and displays a positive image.
Participates willingly as a team member: builds and maintains positive working relationships and contributes to a productive working environment. Ability to function under flexible and changing conditions.
Thorough knowledge of print and electronic reference tools and research techniques.
Ability to use Internet and electronic databases.
Ability to understand, accurately use, and teach the use of a variety of software programs, including various databases and the library’s computer system.
Public speaking skills: comfortable speaking to a variety of audiences and age levels
Physical Requirements : Must be able to lift objects weighing up to 50 pounds and push /pull a fully loaded book cart weighing up to 200 pounds.
Other Requirements : Must be able to work a flexible schedule including days, evenings and weekends. Must submit to and successfully pass a criminal background investigation.
Salary Range: $46,675.20 - $65,353.60
Benefits: PCCLD offers health insurance including a tele-health service, dental and vision insurance, HSA and FSA plans, employer paid life insurance, and 401(k) and PERA retirement plans. Full-time employees also receive paid vacation, sick, and personal leave.
To apply please visit: https://www.pueblolibrary.org/Employment
Org. Setting and Reporting
This position is located in the Engineering Support Section (ESS), Sourcing Support Service in the Logistics Division, Office of Supply Chain Management, Department of Operational Support (DOS) at Headquarters. The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Umoja Coordination Service, Global Service Centre and the Enabling and Outreach Service. The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment. The incumbent will report to the Chief of Sourcing Support Service or designated official.
Responsibilities
Within delegated authority, the Chief, Engineering Support Section (ESS) will be responsible for the following duties: • Directs the work of the Section, manages its resources and exercises supervisory control over the professional execution of the work carried out within ESS, ensuring that missions' engineering support requirements are met in accordance with established policies, procedures and standards in the most efficient and expeditious manner. • Oversees and coordinates the Section's ongoing support activities by directing responses to operational requirements, defining issues and means, taking decisions and rendering advice on the resolution of complex engineering support problems of great intricacy, monitoring/following-up on matters for which the Section has responsibility and approving all outgoing correspondence. • Establishes a broad range of performance goals (short- and long-term) and improvement projects for the Engineering Support Section to enhance responsiveness and efficiency of the engineering support to field missions, and monitors their implementation and related achievements. • Ensures the timely and responsive implementation of the Performance Appraisal System (PAS) within the Section and provides general guidance and counseling to the staff of the Section as necessary. • Provides general engineering policy guidance, technical support and specialist advice on the complex, multi-faceted civilian and military engineering support activities, such as vertical and horizontal construction projects; buildings management activities; technical services including maintenance, repair and rehabilitation programmes; engineering contracts such as specialized support services; and the acquisition of engineering/construction related equipment goods and related assets. • Establishes and manages a portfolio of contracts to meet engineering related requirements in accordance with established policies, developed programmes and category management strategies, with a total value in excess of US$ 160 million annually. • Supports the overall management and control of UN-owned facilities, infrastructure and engineering equipment, which involves asset redistribution, establishment of types and quantities of engineering assets to be kept on stockpile and decisions on priorities for engineering assets required by field missions. • Undertakes periodic inspection visits to field missions to remain current on problems and features of the construction, building management and military (combat) engineering related support operations. • Develops strategy and direction for the engineering support in field missions, determines corresponding support concepts and generic resource requirements, entailing the formulation or updating of policies, procedures and practices, including, but not limited to the development of improved-programming methods, the updating of engineering related documentation contained in the logistics directives and other field operations related manuals, and the collaboration in developing better contracting policies and contracts management procedures. • Oversees the development, implementation and up-dating of comprehensive guidelines and contingency plans on the engineering support in field missions, such as accommodation and other engineering standards, scales of issue, standardization of equipment, property control, memoranda of understanding, guidelines to troop contributing countries and Letters of Assist, and liaises on these issues with the counterparts in field missions, DOS and other Departments within the Secretariat. • Initiates, in liaison with other Divisions and Services of the Office of Supply Chain Management and counterparts in other Departments and UN Agencies, the long-range development planning for an efficient establishment, sustainment and liquidation of prospective UN peace-keeping or other missions and directs the formulation of corresponding master plans and procedures pertaining to engineering support aspects. • Deputizes for the Service Chief during absences. • Approves draft response to internal and external Audit notes, observations, or management letters on issues under the purview of the Section. Initiates remedial action as required. • Maintains close contacts or liaison with other offices in and outside of the Secretariat to ensure free exchange of information and provision of full assistance and co-operation on engineering and related support matters in connection with peace-keeping and other field mission activities. • Participates in initial, periodic and exit discussions and briefings with SRSGs, Force Commanders, Chief Military Observers, Chiefs of Staff, Chief Administrative Officers (CAO/DOA) and other senior officials of peace-keeping and other field missions. • Liaises with Executive Office (HQCSS) on matters relating to the Section's resource requirements such as staffing, personnel administration, equipment and supplies.
Competencies
• Professionalism: Ability to apply engineering skills and to participate in engineering projects, including preparation of requirements, research of data and implement innovative solutions. Ability to identify and analyze engineering data of significant depth and complexity. Ability to manage resources, coordinate and monitor progress and results. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Managerial Competencies • Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master’s degree or equivalent degree) in civil, mechanical or electrical engineering, Supply Chain Management or other related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
• A minimum of 10 years of progressively responsible experience in engineering, supply chain management, logistics planning, contract management, or related field is required. • A minimum of 2 years of practical experience in the planning and support of field operations (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable. • Supervisory experience and project management for large complex engineering projects is desirable. • Experience in developing and measuring performance indicators for engineering projects is desirable. • Experience in the development and implementation of innovative engineering solutions, including renewable energy solutions, is desirable. • Experience in research and development of sourcing solutions for engineering requirements, including establishing long term agreements is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
• This position is temporarily available as soon as possible for six months, with a possibility of an extension. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Apr 19, 2022
Seasonal
Org. Setting and Reporting
This position is located in the Engineering Support Section (ESS), Sourcing Support Service in the Logistics Division, Office of Supply Chain Management, Department of Operational Support (DOS) at Headquarters. The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Umoja Coordination Service, Global Service Centre and the Enabling and Outreach Service. The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment. The incumbent will report to the Chief of Sourcing Support Service or designated official.
Responsibilities
Within delegated authority, the Chief, Engineering Support Section (ESS) will be responsible for the following duties: • Directs the work of the Section, manages its resources and exercises supervisory control over the professional execution of the work carried out within ESS, ensuring that missions' engineering support requirements are met in accordance with established policies, procedures and standards in the most efficient and expeditious manner. • Oversees and coordinates the Section's ongoing support activities by directing responses to operational requirements, defining issues and means, taking decisions and rendering advice on the resolution of complex engineering support problems of great intricacy, monitoring/following-up on matters for which the Section has responsibility and approving all outgoing correspondence. • Establishes a broad range of performance goals (short- and long-term) and improvement projects for the Engineering Support Section to enhance responsiveness and efficiency of the engineering support to field missions, and monitors their implementation and related achievements. • Ensures the timely and responsive implementation of the Performance Appraisal System (PAS) within the Section and provides general guidance and counseling to the staff of the Section as necessary. • Provides general engineering policy guidance, technical support and specialist advice on the complex, multi-faceted civilian and military engineering support activities, such as vertical and horizontal construction projects; buildings management activities; technical services including maintenance, repair and rehabilitation programmes; engineering contracts such as specialized support services; and the acquisition of engineering/construction related equipment goods and related assets. • Establishes and manages a portfolio of contracts to meet engineering related requirements in accordance with established policies, developed programmes and category management strategies, with a total value in excess of US$ 160 million annually. • Supports the overall management and control of UN-owned facilities, infrastructure and engineering equipment, which involves asset redistribution, establishment of types and quantities of engineering assets to be kept on stockpile and decisions on priorities for engineering assets required by field missions. • Undertakes periodic inspection visits to field missions to remain current on problems and features of the construction, building management and military (combat) engineering related support operations. • Develops strategy and direction for the engineering support in field missions, determines corresponding support concepts and generic resource requirements, entailing the formulation or updating of policies, procedures and practices, including, but not limited to the development of improved-programming methods, the updating of engineering related documentation contained in the logistics directives and other field operations related manuals, and the collaboration in developing better contracting policies and contracts management procedures. • Oversees the development, implementation and up-dating of comprehensive guidelines and contingency plans on the engineering support in field missions, such as accommodation and other engineering standards, scales of issue, standardization of equipment, property control, memoranda of understanding, guidelines to troop contributing countries and Letters of Assist, and liaises on these issues with the counterparts in field missions, DOS and other Departments within the Secretariat. • Initiates, in liaison with other Divisions and Services of the Office of Supply Chain Management and counterparts in other Departments and UN Agencies, the long-range development planning for an efficient establishment, sustainment and liquidation of prospective UN peace-keeping or other missions and directs the formulation of corresponding master plans and procedures pertaining to engineering support aspects. • Deputizes for the Service Chief during absences. • Approves draft response to internal and external Audit notes, observations, or management letters on issues under the purview of the Section. Initiates remedial action as required. • Maintains close contacts or liaison with other offices in and outside of the Secretariat to ensure free exchange of information and provision of full assistance and co-operation on engineering and related support matters in connection with peace-keeping and other field mission activities. • Participates in initial, periodic and exit discussions and briefings with SRSGs, Force Commanders, Chief Military Observers, Chiefs of Staff, Chief Administrative Officers (CAO/DOA) and other senior officials of peace-keeping and other field missions. • Liaises with Executive Office (HQCSS) on matters relating to the Section's resource requirements such as staffing, personnel administration, equipment and supplies.
Competencies
• Professionalism: Ability to apply engineering skills and to participate in engineering projects, including preparation of requirements, research of data and implement innovative solutions. Ability to identify and analyze engineering data of significant depth and complexity. Ability to manage resources, coordinate and monitor progress and results. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Managerial Competencies • Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master’s degree or equivalent degree) in civil, mechanical or electrical engineering, Supply Chain Management or other related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
• A minimum of 10 years of progressively responsible experience in engineering, supply chain management, logistics planning, contract management, or related field is required. • A minimum of 2 years of practical experience in the planning and support of field operations (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable. • Supervisory experience and project management for large complex engineering projects is desirable. • Experience in developing and measuring performance indicators for engineering projects is desirable. • Experience in the development and implementation of innovative engineering solutions, including renewable energy solutions, is desirable. • Experience in research and development of sourcing solutions for engineering requirements, including establishing long term agreements is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
• This position is temporarily available as soon as possible for six months, with a possibility of an extension. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Earthworks’ Energy Field Team Manager will join our growing Energy Team to support a highly engaged, passionate, and skilled group of change-makers focused on stopping oil and gas industry pollution and climate change while supporting sustainable solutions. Members of the Field Team currently travel widely in order to capture evidence of oil and gas pollution and hold the industry accountable for disrupting the climate and emitting pollution that harms human and environmental health. Team members build and hold relationships with community members and organizational partners in Texas, New Mexico, Colorado, Pennsylvania, as well as with Indigenous communities particularly in the Four Corners region. The Field Team supports requests from other regions as needed in the US and internationally.
Earthworks is seeking a collaborative, creative, engaged leader committed to environmental and climate justice for this role. The ideal applicant will prioritize listening deeply to team and community concerns and experiences and will have leadership, management, and advocacy expertise. Also crucial is the ability to collaborate, facilitate, and build rapport across lines of difference, along with a demonstrated commitment to equity, anti-oppression, and anti-racism. We seek a leader who will journey with the field team through their crucially important work while acting as an advocate for community and field team needs both within and outside our organization. Responsibilities include:
Leadership and Management
Manage a team of 5-7 staff members, including those who conduct field work supporting communities on the frontlines of oil and gas production through Optical Gas Imaging (OGI)
Support team work-life balance, morale, and staff retention through deep listening, supportive leadership, and building and maintaining trust.
Collaborate with staff and grassroots and organizational partners to expose and stop the harms of oil and gas extraction on communities and the climate
Sustain Earthworks’ commitment to collaborative decision-making processes, the principles of environmental justice , and the Jemez Principles for Democratic Organizing.
Strategy
Support the development of the team’s priorities and plans, ensuring these plans align with Earthworks’ mission and vision
Ensure that Field Team priorities are developed in close collaboration with other Earthworks teams and organizational partners
Work to ensure community voices are heard in state and federal policy debates
Support Earthworks’ state and federal policy and regulatory goals with evidence from OGI and community voices/stories
Collaborate with partner organization efforts to ensure OGI is useful in holding corporations accountable for oil and gas pollution
Support the Video, Data, and Operations Associate and Field Assistant and Information Systems Director in creating and maintaining efficient systems for collecting and using field data
Along with the team, oversee inventory of field team equipment and facilitate decisions about prioritization of OGI trips, OGI Camera distribution and other Field equipment purchases and maintenance
Communications
Assist field team with the creation of materials and updates for use in communications including earned media, blogs, social media toolkits, and videos
Ensure that field team OGI videos, data, and communications products are effective, authentic, accessible, and engaging for the audience, and used to create change
Work with communications team and field staff to center equity and justice in all communications
Support Energy Field Team spokespeople, support the development of team talking points, key messages and visuals for various audiences, and act as spokesperson as needed
Fundraising/Development
Manage field team budgets and grants in collaboration with Energy Program Director
Support team members in their accountability to funding deadlines, requirements, and grant deliverables
Support the philanthropy team in gathering the information needed to develop proposals, reports, periodic updates, and impact stories to share with donors. Assist in drafting and reviewing materials as needed
Collaborate with field and philanthropy teams in securing equitable funding to support under-resourced frontline and grassroots partners’ participation in joint campaigns
We seek staff who:
Have a t least 3 years of team management experience
Succeed and thrive in environments with competing and changing priorities
Have campaign, organizing, or management experience in some or all of the following areas: climate change and climate justice, environmental justice, human rights, energy policy, corporate social responsibility;
Have track records of building solid, collaborative working relationships across differences
Enjoy and are committed to collaboration on cross-team projects and goals
Are committed to embedding equity in all organizational internal practices and culture, as well as in relationships with partners and especially with frontline community members
Bring openness and engagement to personal, professional, and organization-wide learning on race, class, gender, justice, and equity
Are active learners who independently seek new tools and learn work processes quickly
Understand grassroots organizing, movement-building, and tactical escalation
Excellent written and oral communication skills; experience with social media, traditional media, blogs, public speaking, and meeting facilitation are a plus
The Field Team Manager will report to Earthworks’ Energy Program Director and will join our energy team which includes policy experts, communications staff, development staff, and a fossil fuels and petrochemical infrastructure team.
Apply online at https://www.careers-page.com/earthworks-2/job/L63X6V65 .
Benefits and Salary
This is a full time, permanent position. The salary for this position is competitive for the small to medium non-profits, ranging from $85,000-$92,000 USD depending on experience. Benefits include full health, vision and dental coverage for the employee and their partner/family (plus a partially employer funded HSA), paid vacation, and a retirement plan with an employer match, after one year. After 7 years of employment, staff are eligible for a 3-month fully-paid sabbatical.
Location, Travel & COVID-19
This remote position must be based within the United States of America and will require occasional domestic travel (with potential for optional international travel) as public health conditions permit. Earthworks’ COVID-19 policies prioritize the health and safety of our employees and the need to minimize the public health threat from COVID-19.
Earthworks requires all those hired to provide proof of full vaccination (vaccination and booster) against COVID-19. New hires who have disabilities that make the vaccine medically inadvisable or those who have a sincere religious belief that the vaccine is impermissible may request an accommodation by contacting Lezlie Griffin, Director of Talent and Equity, at lgriffin@earthworks.org . Accommodation will be provided only as required by applicable law.
About Earthworks
Earthworks is a dynamic advocacy organization headquartered in Washington, DC, with a mostly remote workforce of 40 people across 17 states and DC. Earthworks protects communities and the environment from the adverse impacts of fracking and mining. We reform government policies, improve corporate practices, influence investment decisions, and encourage responsible materials sourcing and consumption. We ensure that communities’ voices and concerns are heard in the corridors of power, from the nation’s capital to state houses and legislatures.
Our Commitment to Diversity, Equity and Inclusion
Earthworks is committed to challenging and dismantling systemic oppression . Earthworks’ Board and staff understand that promoting diversity, equity and inclusion (DEI) both within and beyond Earthworks is critical to carrying out our mission to protect communities and the environment from the adverse impacts of resource extraction. We understand that our commitment to DEI means a dedication to constant learning and improvement.
Woman-led and multigenerational, we encourage initiative and leadership at all levels. Earthworks welcomes applications from diverse candidates and is an equal-opportunity employer. Earthworks evaluates employees and applicants for employment on merit, competence, and qualifications and does not tolerate discrimination on the basis of race, creed, color, religion, sex, age, alienage or national origin, disability, marital status, sexual orientation, gender identity or expression, genetic information, political affiliation, arrest record, prior military service or any other characteristic protected by applicable federal, state or local laws.
How To Apply
Apply online at https://www.careers-page.com/earthworks-2/job/L63X6V65 . Please include a cover letter, resume, and 2 short writing samples with your online application.
Apr 11, 2022
Full time
Earthworks’ Energy Field Team Manager will join our growing Energy Team to support a highly engaged, passionate, and skilled group of change-makers focused on stopping oil and gas industry pollution and climate change while supporting sustainable solutions. Members of the Field Team currently travel widely in order to capture evidence of oil and gas pollution and hold the industry accountable for disrupting the climate and emitting pollution that harms human and environmental health. Team members build and hold relationships with community members and organizational partners in Texas, New Mexico, Colorado, Pennsylvania, as well as with Indigenous communities particularly in the Four Corners region. The Field Team supports requests from other regions as needed in the US and internationally.
Earthworks is seeking a collaborative, creative, engaged leader committed to environmental and climate justice for this role. The ideal applicant will prioritize listening deeply to team and community concerns and experiences and will have leadership, management, and advocacy expertise. Also crucial is the ability to collaborate, facilitate, and build rapport across lines of difference, along with a demonstrated commitment to equity, anti-oppression, and anti-racism. We seek a leader who will journey with the field team through their crucially important work while acting as an advocate for community and field team needs both within and outside our organization. Responsibilities include:
Leadership and Management
Manage a team of 5-7 staff members, including those who conduct field work supporting communities on the frontlines of oil and gas production through Optical Gas Imaging (OGI)
Support team work-life balance, morale, and staff retention through deep listening, supportive leadership, and building and maintaining trust.
Collaborate with staff and grassroots and organizational partners to expose and stop the harms of oil and gas extraction on communities and the climate
Sustain Earthworks’ commitment to collaborative decision-making processes, the principles of environmental justice , and the Jemez Principles for Democratic Organizing.
Strategy
Support the development of the team’s priorities and plans, ensuring these plans align with Earthworks’ mission and vision
Ensure that Field Team priorities are developed in close collaboration with other Earthworks teams and organizational partners
Work to ensure community voices are heard in state and federal policy debates
Support Earthworks’ state and federal policy and regulatory goals with evidence from OGI and community voices/stories
Collaborate with partner organization efforts to ensure OGI is useful in holding corporations accountable for oil and gas pollution
Support the Video, Data, and Operations Associate and Field Assistant and Information Systems Director in creating and maintaining efficient systems for collecting and using field data
Along with the team, oversee inventory of field team equipment and facilitate decisions about prioritization of OGI trips, OGI Camera distribution and other Field equipment purchases and maintenance
Communications
Assist field team with the creation of materials and updates for use in communications including earned media, blogs, social media toolkits, and videos
Ensure that field team OGI videos, data, and communications products are effective, authentic, accessible, and engaging for the audience, and used to create change
Work with communications team and field staff to center equity and justice in all communications
Support Energy Field Team spokespeople, support the development of team talking points, key messages and visuals for various audiences, and act as spokesperson as needed
Fundraising/Development
Manage field team budgets and grants in collaboration with Energy Program Director
Support team members in their accountability to funding deadlines, requirements, and grant deliverables
Support the philanthropy team in gathering the information needed to develop proposals, reports, periodic updates, and impact stories to share with donors. Assist in drafting and reviewing materials as needed
Collaborate with field and philanthropy teams in securing equitable funding to support under-resourced frontline and grassroots partners’ participation in joint campaigns
We seek staff who:
Have a t least 3 years of team management experience
Succeed and thrive in environments with competing and changing priorities
Have campaign, organizing, or management experience in some or all of the following areas: climate change and climate justice, environmental justice, human rights, energy policy, corporate social responsibility;
Have track records of building solid, collaborative working relationships across differences
Enjoy and are committed to collaboration on cross-team projects and goals
Are committed to embedding equity in all organizational internal practices and culture, as well as in relationships with partners and especially with frontline community members
Bring openness and engagement to personal, professional, and organization-wide learning on race, class, gender, justice, and equity
Are active learners who independently seek new tools and learn work processes quickly
Understand grassroots organizing, movement-building, and tactical escalation
Excellent written and oral communication skills; experience with social media, traditional media, blogs, public speaking, and meeting facilitation are a plus
The Field Team Manager will report to Earthworks’ Energy Program Director and will join our energy team which includes policy experts, communications staff, development staff, and a fossil fuels and petrochemical infrastructure team.
Apply online at https://www.careers-page.com/earthworks-2/job/L63X6V65 .
Benefits and Salary
This is a full time, permanent position. The salary for this position is competitive for the small to medium non-profits, ranging from $85,000-$92,000 USD depending on experience. Benefits include full health, vision and dental coverage for the employee and their partner/family (plus a partially employer funded HSA), paid vacation, and a retirement plan with an employer match, after one year. After 7 years of employment, staff are eligible for a 3-month fully-paid sabbatical.
Location, Travel & COVID-19
This remote position must be based within the United States of America and will require occasional domestic travel (with potential for optional international travel) as public health conditions permit. Earthworks’ COVID-19 policies prioritize the health and safety of our employees and the need to minimize the public health threat from COVID-19.
Earthworks requires all those hired to provide proof of full vaccination (vaccination and booster) against COVID-19. New hires who have disabilities that make the vaccine medically inadvisable or those who have a sincere religious belief that the vaccine is impermissible may request an accommodation by contacting Lezlie Griffin, Director of Talent and Equity, at lgriffin@earthworks.org . Accommodation will be provided only as required by applicable law.
About Earthworks
Earthworks is a dynamic advocacy organization headquartered in Washington, DC, with a mostly remote workforce of 40 people across 17 states and DC. Earthworks protects communities and the environment from the adverse impacts of fracking and mining. We reform government policies, improve corporate practices, influence investment decisions, and encourage responsible materials sourcing and consumption. We ensure that communities’ voices and concerns are heard in the corridors of power, from the nation’s capital to state houses and legislatures.
Our Commitment to Diversity, Equity and Inclusion
Earthworks is committed to challenging and dismantling systemic oppression . Earthworks’ Board and staff understand that promoting diversity, equity and inclusion (DEI) both within and beyond Earthworks is critical to carrying out our mission to protect communities and the environment from the adverse impacts of resource extraction. We understand that our commitment to DEI means a dedication to constant learning and improvement.
Woman-led and multigenerational, we encourage initiative and leadership at all levels. Earthworks welcomes applications from diverse candidates and is an equal-opportunity employer. Earthworks evaluates employees and applicants for employment on merit, competence, and qualifications and does not tolerate discrimination on the basis of race, creed, color, religion, sex, age, alienage or national origin, disability, marital status, sexual orientation, gender identity or expression, genetic information, political affiliation, arrest record, prior military service or any other characteristic protected by applicable federal, state or local laws.
How To Apply
Apply online at https://www.careers-page.com/earthworks-2/job/L63X6V65 . Please include a cover letter, resume, and 2 short writing samples with your online application.
Century, Inc.
Traverse City, Michigan, United States, 49686
$1,000.00 Signing Bonus!
Job Title: Assistant Production Manager
Hourly or salary: Hourly
Position type/ expected hours: Full-time
Shift : 2nd Since 1979, Century Sun Metal Treating has been servicing the metal working industry with high quality heat treating services. Century is seeking an Assistant Production Manager to join our team in Traverse City, Michigan. This is an opportunity to learn a skilled trade that you have likely never heard of before! The heat treating of metal is comprised of multiple disciplines, including: induction hardening, salt bath hardening, ion nitriding, vacuum hardening and atmosphere carborizing. Our team is comprised of skilled craftsmen / craftswomen who have made a career out of being the best heat treaters in the country.
Under the direction of the Production Manager, assist and support the production flow through the heat treating departments and the transportation systems to meet and/or exceed customer expectations.
Essential Duties and Responsibilities
Assist and support Production Manager's schedule for daily production.
Assist and support Production Manager's shift schedules to meet production demand.
Evaluate department daily labor resource needs and adapt workforce schedule to meet production needs.
Maintain a high level of customer service and effectively communicate between customers, Department Leaders, and members.
Follow up on customer complaints and problems.
Expedite/Follow up on rush orders and hot jobs.
Coordinate Century Sun trucking schedules and exchanges with distribution centers.
Schedule outbound freight for out-of-state customer base via common carrier, UPS, FedEx, air freight, etc.
Train members in shipping/receiving and inspection.
Ability to perform repeated duties in Production Manager's absence.
Ability to efficiently use and train personnel in company MRP system.
Conduct reviews for Shipping and Receiving members.
Deal with non-conforming material.
Perform inbound receiving and outgoing shipping duties.
Perform inspection of customer parts and ensure conformance to customer requirements.
Assist with developing department budget and business plan.
High school diploma or GED equivalent and one year or more related commercial heat treat experience and/or training; or equivalent combination of education and experience.
Strong understanding of commercial heat treating processes and production workflow.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals, and customer part prints.
Ability of effectively present information and respond to questions from groups of managers, clients, and customers in both written and verbal formats.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Must be proficient in Microsoft Office software applications (Word, Excel, Outlook)
Benefits and Perks
Century is pleased to offer a competitive hourly rate as well as a comprehensive benefits package, that endorses our commitment to the health and well-being of our team.
Benefit Highlights:
Comprehensive medical, dental and vision benefits
Employer contributions to a health savings account
401(k) with company match
Paid time off
Ten Company-paid holidays
Company provided life insurance, short-and long-term disability
Employee Assistance Program
Tuition Reimbursement
Company provided skill development/training opportunities
Come join a team of hardworking and dedicated individuals. Century can provide you with a lifelong career and advancement opportunities! Century Inc. is an equal opportunity employer. All employees are required to pass physical, background and drug testing prior to employment.
Apply Here: https://www.click2apply.net/E5LG5ehWWMZO6UzoEi627k PI171316577
Mar 30, 2022
Full time
$1,000.00 Signing Bonus!
Job Title: Assistant Production Manager
Hourly or salary: Hourly
Position type/ expected hours: Full-time
Shift : 2nd Since 1979, Century Sun Metal Treating has been servicing the metal working industry with high quality heat treating services. Century is seeking an Assistant Production Manager to join our team in Traverse City, Michigan. This is an opportunity to learn a skilled trade that you have likely never heard of before! The heat treating of metal is comprised of multiple disciplines, including: induction hardening, salt bath hardening, ion nitriding, vacuum hardening and atmosphere carborizing. Our team is comprised of skilled craftsmen / craftswomen who have made a career out of being the best heat treaters in the country.
Under the direction of the Production Manager, assist and support the production flow through the heat treating departments and the transportation systems to meet and/or exceed customer expectations.
Essential Duties and Responsibilities
Assist and support Production Manager's schedule for daily production.
Assist and support Production Manager's shift schedules to meet production demand.
Evaluate department daily labor resource needs and adapt workforce schedule to meet production needs.
Maintain a high level of customer service and effectively communicate between customers, Department Leaders, and members.
Follow up on customer complaints and problems.
Expedite/Follow up on rush orders and hot jobs.
Coordinate Century Sun trucking schedules and exchanges with distribution centers.
Schedule outbound freight for out-of-state customer base via common carrier, UPS, FedEx, air freight, etc.
Train members in shipping/receiving and inspection.
Ability to perform repeated duties in Production Manager's absence.
Ability to efficiently use and train personnel in company MRP system.
Conduct reviews for Shipping and Receiving members.
Deal with non-conforming material.
Perform inbound receiving and outgoing shipping duties.
Perform inspection of customer parts and ensure conformance to customer requirements.
Assist with developing department budget and business plan.
High school diploma or GED equivalent and one year or more related commercial heat treat experience and/or training; or equivalent combination of education and experience.
Strong understanding of commercial heat treating processes and production workflow.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals, and customer part prints.
Ability of effectively present information and respond to questions from groups of managers, clients, and customers in both written and verbal formats.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Must be proficient in Microsoft Office software applications (Word, Excel, Outlook)
Benefits and Perks
Century is pleased to offer a competitive hourly rate as well as a comprehensive benefits package, that endorses our commitment to the health and well-being of our team.
Benefit Highlights:
Comprehensive medical, dental and vision benefits
Employer contributions to a health savings account
401(k) with company match
Paid time off
Ten Company-paid holidays
Company provided life insurance, short-and long-term disability
Employee Assistance Program
Tuition Reimbursement
Company provided skill development/training opportunities
Come join a team of hardworking and dedicated individuals. Century can provide you with a lifelong career and advancement opportunities! Century Inc. is an equal opportunity employer. All employees are required to pass physical, background and drug testing prior to employment.
Apply Here: https://www.click2apply.net/E5LG5ehWWMZO6UzoEi627k PI171316577
Responsibilities:
Provides support to managers and their department staff in everyday administrative needs as well as backfilling the other administrative staff when needed. Using knowledge to complete tasks with the Microsoft Office products and other technology such as Smartsheet and SharePoint. Maintaining department distribution lists, adding and removing employees when needed. Arranging travel schedules for managers trips to site. Collecting receipts and completing managerís expenses in a timely manner. Assisting in the onboarding process, maintaining onboarding documents and templates. Coordinating with Floorplans and IT to prepare for new hire/intern arrivals. Sending out correspondence from Human Resources and Philanthropy departments to managers and staff. Setting up and coordinating with vendors for lunch and learns, distributing PDH certificates to staff that attended. Attend department meetings to stay current on all updates and changes. Planning and coordinating offsite events and meetings. Coordinating between other Cader offices to ensure smooth transition of employees. Taking on additional tasks and responsibilities when asked.
Qualifications:
Excellent communication skills (verbal and written) Excellent organizational and time management skills Ability to multi-task and prioritize Detail-oriented with strong analytical skills Ability to work well with others in all capacities within the company Strong understanding of MS Office suite (Outlook, Excel, Word, etc.) Demonstrates emotional intelligence Ability to adapt in changing situations
Working Conditions:
Ability to work in a fast-paced environment. Ability to interact professionally with all levels of management. Ability to talk and listen to effectively communicate with others. Managing a diversified workload effectively and efficiently. Consistently walking around the office as well as sitting for long periods of time. Occasionally lifting objects up to 30 pounds.
Jun 02, 2021
Full time
Responsibilities:
Provides support to managers and their department staff in everyday administrative needs as well as backfilling the other administrative staff when needed. Using knowledge to complete tasks with the Microsoft Office products and other technology such as Smartsheet and SharePoint. Maintaining department distribution lists, adding and removing employees when needed. Arranging travel schedules for managers trips to site. Collecting receipts and completing managerís expenses in a timely manner. Assisting in the onboarding process, maintaining onboarding documents and templates. Coordinating with Floorplans and IT to prepare for new hire/intern arrivals. Sending out correspondence from Human Resources and Philanthropy departments to managers and staff. Setting up and coordinating with vendors for lunch and learns, distributing PDH certificates to staff that attended. Attend department meetings to stay current on all updates and changes. Planning and coordinating offsite events and meetings. Coordinating between other Cader offices to ensure smooth transition of employees. Taking on additional tasks and responsibilities when asked.
Qualifications:
Excellent communication skills (verbal and written) Excellent organizational and time management skills Ability to multi-task and prioritize Detail-oriented with strong analytical skills Ability to work well with others in all capacities within the company Strong understanding of MS Office suite (Outlook, Excel, Word, etc.) Demonstrates emotional intelligence Ability to adapt in changing situations
Working Conditions:
Ability to work in a fast-paced environment. Ability to interact professionally with all levels of management. Ability to talk and listen to effectively communicate with others. Managing a diversified workload effectively and efficiently. Consistently walking around the office as well as sitting for long periods of time. Occasionally lifting objects up to 30 pounds.
POSITION OVERVIEW
At TED we seek to bridge, include, diversify because we truly believe ideas are for everyone. It is important to us to attract individuals from diverse backgrounds who are curious about the world and interested in helping us spread ideas far and wide.
The TED Media team is responsible for getting TED Talks seen and heard well beyond the stage by leveraging a diverse set of functions including: video production, new content development, brand creative services, audience development, marketing, editorial, language translations and content licensing and distribution. Between our critically acclaimed, award-winning sites and apps and highly engaged audiences on YouTube, LinkedIn, Spotify, Apple and other platforms, our content is streamed and listened to well over 3 billion times annually. We pride ourselves on working collaboratively across teams and functions to develop innovative solutions in support of our mission of “Ideas Worth Spreading.”
The Media Team Executive Assistant / Operations Manager is responsible for supporting the administrative and operational needs of TED’s Media department, under the direct supervision of the Head of Media. Tasks include providing executive support for the Head of Media; planning and executing departmental meetings; supporting budget planning and tracking; workflow and process optimization and light research and writing assignments.
The ideal candidate will be a self-starter who thrives in a dynamic and collaborative work environment; demonstrates a flexible and adaptable work style; and has exceptional communication, writing and organizational skills. Experience working with project management tools, databases and spreadsheets preferred, and some prior executive assistant experience is a must.
The role is roughly 60% operational, 40% administrative, with opportunity for growth into a full-time operational role in time.
RESPONSIBILITIES
Manage a tightly packed and constantly changing daily schedule of meetings, interviews, and calls in order to optimize the HOM’s time, continuously looking for ways to create efficiency and ease
Support HOM in planning and executing senior team off-sites, including agenda-setting, finding venue and planning activities
Provide budget planning support, including managing budget documents and interfacing with accounting and finance departments to maintain up-to-date records
Create Keynote presentations
Oversee on-boarding of new Media team members in coordination with HR/admin department
Oversee and plan annual department-level meetings, all-hands and key communications
Manage and reconcile expense reports for HOM
Manage HOM travel logistics and hotel accommodations
Attend Coordinator meetings on behalf of Media department
Work with Office Manager and other Coordinators on org-wide initiatives
Provide create/production support on select special projects
QUALIFICATIONS / SKILLS
B.A. or B.S. degree
Minimum 2-3 years of work experience, preferably in a coordinator or EA role
Thrives in a dynamic and passionate work environment
Demonstrates a flexible and adaptable work style that responds quickly and efficiently to things as they happen
Finds joy in detail, administrative tasks, efficiency, logistics, quality, and media production.
Exceptional communication, writing and organizational skills
Fluency with Slack, BlueJeans, Zoom, Google Suite, Microsoft Suite; experience with Adobe Creative Suite a plus
Strong Keynote/Powerpoint skills
Naturally inquisitive and analytical
Some experience with standard digital measurement tools: e.g. Google Analytics, etc.
Extremely detail-oriented, organized and self-sufficient
Capable of multitasking in a fast-paced environment
Able to execute tasks with minimal guidance
Willingness to contribute however possible to ensure overall effectiveness of position
Basic bookkeeping, expense reports, and credit card statement processing experience
Able to work in a startup-like environment, where everyone wears multiples hats and priorities regularly shift
Passionate about TED's mission
BENEFITS
Full health benefits (medical, dental, vision) 100% paid by TED for employees
Paid family leave
Work-life balance encouraged (TED closes for a 2-week summer break and 1-week winter break plus you're eligible for additional paid time off)
Free OneMedical and SpringHealth membership for you and your dependents to address physical and mental well-being
401k with match
May 13, 2021
Full time
POSITION OVERVIEW
At TED we seek to bridge, include, diversify because we truly believe ideas are for everyone. It is important to us to attract individuals from diverse backgrounds who are curious about the world and interested in helping us spread ideas far and wide.
The TED Media team is responsible for getting TED Talks seen and heard well beyond the stage by leveraging a diverse set of functions including: video production, new content development, brand creative services, audience development, marketing, editorial, language translations and content licensing and distribution. Between our critically acclaimed, award-winning sites and apps and highly engaged audiences on YouTube, LinkedIn, Spotify, Apple and other platforms, our content is streamed and listened to well over 3 billion times annually. We pride ourselves on working collaboratively across teams and functions to develop innovative solutions in support of our mission of “Ideas Worth Spreading.”
The Media Team Executive Assistant / Operations Manager is responsible for supporting the administrative and operational needs of TED’s Media department, under the direct supervision of the Head of Media. Tasks include providing executive support for the Head of Media; planning and executing departmental meetings; supporting budget planning and tracking; workflow and process optimization and light research and writing assignments.
The ideal candidate will be a self-starter who thrives in a dynamic and collaborative work environment; demonstrates a flexible and adaptable work style; and has exceptional communication, writing and organizational skills. Experience working with project management tools, databases and spreadsheets preferred, and some prior executive assistant experience is a must.
The role is roughly 60% operational, 40% administrative, with opportunity for growth into a full-time operational role in time.
RESPONSIBILITIES
Manage a tightly packed and constantly changing daily schedule of meetings, interviews, and calls in order to optimize the HOM’s time, continuously looking for ways to create efficiency and ease
Support HOM in planning and executing senior team off-sites, including agenda-setting, finding venue and planning activities
Provide budget planning support, including managing budget documents and interfacing with accounting and finance departments to maintain up-to-date records
Create Keynote presentations
Oversee on-boarding of new Media team members in coordination with HR/admin department
Oversee and plan annual department-level meetings, all-hands and key communications
Manage and reconcile expense reports for HOM
Manage HOM travel logistics and hotel accommodations
Attend Coordinator meetings on behalf of Media department
Work with Office Manager and other Coordinators on org-wide initiatives
Provide create/production support on select special projects
QUALIFICATIONS / SKILLS
B.A. or B.S. degree
Minimum 2-3 years of work experience, preferably in a coordinator or EA role
Thrives in a dynamic and passionate work environment
Demonstrates a flexible and adaptable work style that responds quickly and efficiently to things as they happen
Finds joy in detail, administrative tasks, efficiency, logistics, quality, and media production.
Exceptional communication, writing and organizational skills
Fluency with Slack, BlueJeans, Zoom, Google Suite, Microsoft Suite; experience with Adobe Creative Suite a plus
Strong Keynote/Powerpoint skills
Naturally inquisitive and analytical
Some experience with standard digital measurement tools: e.g. Google Analytics, etc.
Extremely detail-oriented, organized and self-sufficient
Capable of multitasking in a fast-paced environment
Able to execute tasks with minimal guidance
Willingness to contribute however possible to ensure overall effectiveness of position
Basic bookkeeping, expense reports, and credit card statement processing experience
Able to work in a startup-like environment, where everyone wears multiples hats and priorities regularly shift
Passionate about TED's mission
BENEFITS
Full health benefits (medical, dental, vision) 100% paid by TED for employees
Paid family leave
Work-life balance encouraged (TED closes for a 2-week summer break and 1-week winter break plus you're eligible for additional paid time off)
Free OneMedical and SpringHealth membership for you and your dependents to address physical and mental well-being
401k with match
SUMMARY Under the immediate supervision of the Senior Vice President, the Senior Associate, Communications and Branding will work toward the aforementioned communications goal via the following objectives: 1. Increase the Partnership’s value to the Network by connecting agencies to the specific training, technical assistance, resources, and opportunities that are relevant to them. 2. Position the Community Action Partnership’s national office as an expert on poverty with a broad national reach to build the influence it needs to shape national debates. 3. Increase positioning cohesion between members to boost awareness of the Network as being a robust, on- the-ground force nationwide. 4. Strengthen the capacity of the Network to communicate about Community Action Agencies as trusted, effective community partners. 5. Build the Partnership’s internal capacity to communicate effectively. Position will work closely with leadership team as the communications partner on a variety of strategic initiatives including branding efforts done in collaboration with the Community Action network. This is a full-time position based in Washington, DC. Salary is $65,000 - $70,000 per year (plus benefits) based on experience.
DUTIES AND RESPONSIBILITIES/ESSENTIAL FUNCTIONS
Execute Strategic Communications Plan
Produce a bi-annual Impact Report
Develop and deploy campaign to promote Impact Report information
Create and deploy editorial calendar
Draft press releases
Coordinate press contacts and press events
Stay abreast of media coverage focused on poverty and economic opportunity and related issues; develop ideas for stories, newsletter content, white papers, etc. and draft content
Stay abreast of media coverage of local Community Action Agencies and develop content on success stories to share on various communication platforms
Consult with all staff on communication needs, platforms, and products
Assist with branding efforts both internally to the Partnership and nationally with the Community Action Network.
Attend meetings and events on behalf of the Partnership
Compile Community Action news coverage for distribution and follow up on stories to develop ongoing bank of success stories
Generate story ideas, write and edit articles
Produce eNewsletters - responsible for both content and design, in coordination with Program Assistant
Update agency website - responsible for content, graphics, pictures
Develop and deploy social media content on various platforms including Facebook, Twitter, LinkedIn, YouTube, and Instagram, in coordination with Program Assistant
Produce a Community Action Month Toolkit
Other Duties and Responsibilities
Provide communications as well as general and administrative support for the annual events.
Performs all other duties as assigned by the Chief Executive Officer.
SUPERVISORY RESPONSIBILITIES Will supervise the Program Assistant, Communications and Branding and, when available, communications and branding interns. QUALIFICATIONS
Four-year Bachelor of Arts or Sciences degree in marketing, public relations, communications, journalism, or a related field of study preferred
Graphic design and video experience a plus
Previous experience with a nonprofit organization a plus
Previous experience with an anti-poverty organization a plus
Familiarity with Adobe InDesign, Adobe Photoshop, Adobe Spark, Adobe Premier Pro (or other video editing software) as well as Canva a plus
Familiarity with Hootsuite or other social media management tools
Familiarity with using Content Management Systems and HTML
Candidate must be an exceptional writer who can demonstrate good judgment in communicating professionally and learning the style and tone of a nonprofit organization
Sensitivity to diverse cultures, races, and low-income family situations.
Commitment to high ethical practices.
Ability to think creatively and be a key contributor to Partnership goals.
Apr 09, 2021
Full time
SUMMARY Under the immediate supervision of the Senior Vice President, the Senior Associate, Communications and Branding will work toward the aforementioned communications goal via the following objectives: 1. Increase the Partnership’s value to the Network by connecting agencies to the specific training, technical assistance, resources, and opportunities that are relevant to them. 2. Position the Community Action Partnership’s national office as an expert on poverty with a broad national reach to build the influence it needs to shape national debates. 3. Increase positioning cohesion between members to boost awareness of the Network as being a robust, on- the-ground force nationwide. 4. Strengthen the capacity of the Network to communicate about Community Action Agencies as trusted, effective community partners. 5. Build the Partnership’s internal capacity to communicate effectively. Position will work closely with leadership team as the communications partner on a variety of strategic initiatives including branding efforts done in collaboration with the Community Action network. This is a full-time position based in Washington, DC. Salary is $65,000 - $70,000 per year (plus benefits) based on experience.
DUTIES AND RESPONSIBILITIES/ESSENTIAL FUNCTIONS
Execute Strategic Communications Plan
Produce a bi-annual Impact Report
Develop and deploy campaign to promote Impact Report information
Create and deploy editorial calendar
Draft press releases
Coordinate press contacts and press events
Stay abreast of media coverage focused on poverty and economic opportunity and related issues; develop ideas for stories, newsletter content, white papers, etc. and draft content
Stay abreast of media coverage of local Community Action Agencies and develop content on success stories to share on various communication platforms
Consult with all staff on communication needs, platforms, and products
Assist with branding efforts both internally to the Partnership and nationally with the Community Action Network.
Attend meetings and events on behalf of the Partnership
Compile Community Action news coverage for distribution and follow up on stories to develop ongoing bank of success stories
Generate story ideas, write and edit articles
Produce eNewsletters - responsible for both content and design, in coordination with Program Assistant
Update agency website - responsible for content, graphics, pictures
Develop and deploy social media content on various platforms including Facebook, Twitter, LinkedIn, YouTube, and Instagram, in coordination with Program Assistant
Produce a Community Action Month Toolkit
Other Duties and Responsibilities
Provide communications as well as general and administrative support for the annual events.
Performs all other duties as assigned by the Chief Executive Officer.
SUPERVISORY RESPONSIBILITIES Will supervise the Program Assistant, Communications and Branding and, when available, communications and branding interns. QUALIFICATIONS
Four-year Bachelor of Arts or Sciences degree in marketing, public relations, communications, journalism, or a related field of study preferred
Graphic design and video experience a plus
Previous experience with a nonprofit organization a plus
Previous experience with an anti-poverty organization a plus
Familiarity with Adobe InDesign, Adobe Photoshop, Adobe Spark, Adobe Premier Pro (or other video editing software) as well as Canva a plus
Familiarity with Hootsuite or other social media management tools
Familiarity with using Content Management Systems and HTML
Candidate must be an exceptional writer who can demonstrate good judgment in communicating professionally and learning the style and tone of a nonprofit organization
Sensitivity to diverse cultures, races, and low-income family situations.
Commitment to high ethical practices.
Ability to think creatively and be a key contributor to Partnership goals.