188 Administrative Assistant jobs

The Oregon Health Authority (OHA) has a fantastic opportunity for an Administrative Assistant to join an excellent team and work to advance their career.   The Office of Information Service’s mission is to deliver technology solutions and services that support Oregon Health Authority and Oregon Department of Health Services in helping Oregonians achieve health, well-being, and independence.   More information about the Office of Information Services and current job opportunities can be found here.   The Oregon Health Authority is committed to: Eliminating health inequities in Oregon by 2030 Becoming an anti-racist organization Developing and promoting culturally and linguistically appropriate programs, Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon. Click here to learn more about OHA’s mission, vision, and core values.   This is a full-time permanent opportunity for anyone to apply. This position is a classified position represented by a union.   This position falls under the Administrative Specialist 1 classification.   What's in it for you? Medical, vision, and dental benefits 11 paid holidays 8 hours of vacation per month, eligible to be used after 6 months of service 8 hours of sick leave per month, eligible to be used as accrued 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service Pension and retirement programs  Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF) Continuous growth and development opportunities Opportunities to serve your community and make an impact through meaningful work A healthy work/life balance, including fulltime remote options as well   What you will do! The Administrative Specialist 1 assists the Solutions Development and Delivery Administrative Specialist 2 position in providing administrative, clerical and office management support ensuring clerical and logistical functions of the section operate in a timely and orderly fashion.   What we are looking for! MINIMUM REQUIREMENTS: (Please clearly outline how you meet the minimum requirements and special qualifications in your application/resume/cover letter. Failure to do so might disqualify you from consideration)   Three years of clerical/secretarial experience that included: Two years at a full performance level performing typing, word processing, spreadsheet operations, or other generation of documents AND lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. Work in a team environment, to include sharing of work product utilizing products such as Google Docs, One Drive, Microsoft Teams/Sharepoint, Dropbox, Amazon Cloud Drive, etc. No substitution will be made for the two years at the full performance level.   Desired Attributes At the time of hire, the person in this position must possess demonstrated experience, skill, and knowledge in the following: The ideal candidate should possess these requested skills: Outstanding customer service skills Reliable and dependable Strong and accurate written and verbal communication skills Excellent proofreading skills Strong interpersonal skills Flexibility to adapt to a rapidly changing and at times non-routine work environment with frequent interruptions Experience with organizing and coordinating all details of meetings Experience developing office procedures Experience assisting with coordinating interview materials Strong meeting minutes experience Strong organizational skills Strong Word, Excel, and Outlook calendaring skills Conflict resolution skills Ability to work independently and as part of a team Good work ethic

Executive Assistant to the Chief Executive Officer About StriveTogether StriveTogether is a national movement with a clear purpose: helping every child succeed in school and in life from cradle to career, regardless of race, ethnicity, zip code or circumstance. We refuse to settle for a world where a child’s potential is dictated by the conditions into which they are born. We work to break down barriers, change systems and improve outcomes for as many families as possible.   The StriveTogether team is passionate, talented and dedicated to achieving our mission. We seek and value all kinds of diversity and work hard to eliminate inequities in ourselves, our organization and our communities. Our goals are bold, so we support each other to try new things, have tough conversations and push for change. As we work, we share learning and progress, use data to make decisions and celebrate our wins. About you As Executive Assistant, you’ll play an important role as the first and primary contact for StriveTogether’s executive office. You are highly organized and enjoy owning and orchestrating administrative details. Reporting to the President and CEO, you’ll provide support and coordination to the executive office. You are highly comfortable communicating with executives and management. You can maintain confidentiality with sensitive information both internally and externally. You are a self-starter who can handle high-pressure situations with ease, tact and good judgement. Change and adaptability intrigue you and you feel comfortable managing multiple tasks at a time. This is an exciting and unique opportunity to work with the country’s only national Cradle to Career Network focusing on helping every child succeed.  About the position Reporting to the President and CEO, the Executive Assistant will provide administrative support to the executive office, including the CEO and Chief of Staff. The Executive Assistant will manage calendars, expense reports, communication and follow-up, as well as other administrative tasks. This role will work closely with the Chief of Staff as a liaison to the Board of Directors, helping to schedule meetings, take meeting minutes, and orchestrate meeting logistics virtually or in-person. The Executive Assistant provides vital support to the chief executive to help prioritize their time and ensure they have the materials, meetings, and relationships needed to achieve results. Responsibilities Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters. Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy. Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc. Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO. Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships. Other duties as assigned. Qualifications Strong ability to execute work with a diversity, equity, and inclusion lens. Significant executive support experience, including supporting C-level executives. Nonprofit board experience is highly-preferred. Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials. Strong verbal and written communication skills. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, funders and partners. Make appropriate, informed decisions regarding priorities and available time. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Excellent judgment is essential. Ability to switch gears at a moment’s notice. Position Details This is an exempt position with a salary range of $82,000-$98,000. StriveTogether offers competitive salary and benefits, commensurate with experience and skills.  This position will work out of the Cincinnati, Ohio office. Applications and cover letters are due by February 17, 2023. StriveTogether is an equal opportunity employer.

Ocean Associates, Inc. (OAI) is seeking a candidate to provide program management support to the NOAA National Marine Fisheries Service (NMFS) Office of Protected Resources (OPR) in Silver Spring, MD. OAI conducts research, offers policy advice, and provides personnel support services to government and industry clients for marine fisheries and protected species. DUTIES: Assisting Federal staff in coordinating the development of staffing and funding requests. Assisting regional point of contact or contacts with the preparation of information for OPR to track hiring actions and other aspects of spending of allocated funds, workload and completion of tasks. Assisting Federal staff in OPR, NMFS West Coast Regional Office (WCR) and other regions as needed with ensuring compliance with timelines for the preparation of draft annual work plans and other tasks. Assisting Federal staff in OPR, WCR, and other regions as needed with the preparation of draft budget estimates for each fiscal year, including hiring needs. Assisting Federal staff in OPR, WCR, and other regions as needed with interagency coordination meetings and assisting Federal staff in the preparation of meeting notes, talking points, and other information. Providing technical support to Federal staff in drafting and development of national guidance documents and reports. Start Date:   March 1, 2023 Location:   Remote Salary and Benefits:   This is a part time position with benefits. Salary commensurate with experience REQUIRED KNOWLEDGE AND EXPERIENCE Bachelor’s degree in a related field with 2 years of relevant experience. Experience tracking activities and tasks that result from meeting participation or incoming requests, as well as proactively monitoring action items, researching needed information, and managing due dates. Ability to work well with people. Ability to communicate clearly and concisely in writing and speech, especially the ability to edit and distill key points. Ability to be well organized and handle multiple tasks at once. Ability to work independently with a strong attention to detail. Ability to work effectively both individually and collaboratively in a team/group setting. Ability to receive constructive feedback and implement appropriate action. Only qualified applicants that meet minimum experience or background requirements stated above need apply. When applying for this position you will be asked to upload your resume at the end of this online application. Applicants should submit a resume that includes the following: Work history for past 5 years or since last full-time education. Education. Previous experience or training with similar requirements. Three professional references. Include your name in the document file name. Upload your resume in readable, not scanned, PDF or Word format (PDF is preferred).

Office Specialist 2 - Pendleton Cottage (Limited Duration) REQ-115219 Initial Posting Date: 01/09/2023 Application Deadline: 02/12/2023 Oregon Health Authority $2,823 - $4,073 monthly Job Description: The Pendleton Cottage, a division of the Oregon Health Authority , has a fantastic opportunity for an OFFICE SPECIALIST 2 to join an excellent team working to help people recover from their illness and return to their lives in the community. Pendleton Cottage is a residential care facility with 16 beds. With a focus on person-centered, psychiatric treatment for adults, developing wellness education, and acting as an advocate for residents and their medical needs. What you will do! This position serves in a support role for the treatment services area and interdisciplinary team as well as operations under the direction of the Treatment Services Director or designee. In addition to the provision of daily general clerical support and duties listed below, the OS2 maintains primary responsibility for acquisition and disbursement of resident funds, maintenance of treatment services manuals/records/files and working with Pendleton Cottage treatment and medical staff to facilitate resident appointments for team meetings, Individual Support Plans, STARTs, medical appointments and other resident needs.  The clerical duties are completed supporting the Recovery Model in the State Delivered Secure Residential Treatment Facility, serving high risk/high profile individuals currently residing at Pendleton Cottage.   What's in it for you? This posting will be used to one limited duration Office Specialist 2 position at Pendleton Cottage. Applicants from this posting may be used to fill future vacancies. This position will be posted until filled. What we are looking for: Minimum Qualifications Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. Preferred Skills and Experience Experience as a receptionist which included experience working in a fast-paced office environment, greeting and assisting visitors or employees, providing building and directional information, answering and routing phone calls using a multi-line phone, answering questions related to facility policies and procedures One (1) or more years’ experience providing clerical support to medical staff in a mental health facility, hospital, or similar setting Intermediate experience with Microsoft Word and Excel Experience with Microsoft Outlook (or other similar e-mail system) calendaring for projects, appointments and conferences involving multiple recipients and locations Experience with management and disbursement of cash and checks Experience with maintaining supplies, inventory and ordering Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve How to apply: Complete the online application  https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/details/Office-Specialist-2---Pendleton-Cottage--Limited-Duration-_REQ-115219-1?q=REQ-115219 Complete the questionnaire Need Help? If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact Jessica Leedham (971) 286-8780 or Jessica.Leedham@dhsoha.state.or.us . The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.

Office Assistant Senior – DCJ Juvenile Services This Work Matters!   Do you see yourself as someone who collaborates to develop solutions, minimizes barriers, thinks outside the box by engaging in creative problem solving, and takes ownership over your work?  Are you friendly, courteous, helpful and know how to connect with the people you serve? If yes, please apply today!  The Department of Community Justice (DCJ) is looking for an Office Assistant Senior who will bring skill, passion and a strong commitment to public service.  In this position you’ll perform a wide range of highly responsible and complex administrative duties varying from assisting with record keeping duties, taking meeting minutes, developing and revising forms, maintaining policy and procedure documents and other agency-wide information.  You’ll participate in office administration, such as ordering and maintaining office supplies.  And you’ll research, compile, analyze, and summarize data to develop comprehensive reports.  The Department of Community Justice is looking for Office Professionals who can demonstrate expertise in the following areas: Experience as a Senior Office Assistant, including advanced knowledge of math and English, including grammar, spelling and punctuation. Advanced working knowledge of time management principles, office support procedures and record keeping processes. Excellent oral communication and strong interpersonal skills and experience communicating with people from multiple cultures.  Ability to research, compile, analyze, interpret, and prepare a variety of complex and comprehensive reports. Ability to manage multiple tasks at one time and prioritize and carry out responsibilities independently in a fast-paced work environment while thinking through scenarios to identify the best course of action. High degree of professionalism and ability to maintain confidentiality of sensitive information and use discretion in dissemination of information as this position interacts with various stakeholders and management positions. Ability to deal with stressful and difficult situations. Ability to work with ambiguity and be resourceful enough to find solutions on your own. Strong computer skills, including the use of: Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, etc...) and Google Workspace (Gmail, Docs, Sheets, Calendar, Meet, etc...)   To review the full job posting and to apply, follow this link to the Multnomah County job board: https://multco.wd1.myworkdayjobs.com/en-US/Multco_Jobs/job/Office-Assistant-Senior---DCJ-Juvenile-Services_R-10152   WORKFORCE EQUITY At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.   DEPARTMENT OF COMMUNITY JUSTICE Vision ~ Community Safety through Positive Change  The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community. The Department shares information with community members, partners, and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day, with nearly 600 permanent, on-call, and temporary employees. The Department supervises approximately 9,000 justice-involved individuals annually and those defendants requiring pretrial services. DCJ's Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for approximately 360 youth on formal and informal community supervision. More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj . The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .   COVID-19 VACCINATION REQUIREMENT To protect the health of the community and employees, Multnomah County requires employees to be fully vaccinated against COVID-19 or have an approved medical or religious exemption as a qualification of employment.  The rule applies to all employees, as allowable by law. Candidates who receive an offer of County employment must provide proof of vaccination upon hire or submit an exception request prior to their start date.   ADDITIONAL INFORMATION Type of Position: This hourly position is eligible for overtime. Type: Represented FLSA: Non-Exempt Schedule: Monday – Friday, 40 hours per week Location: Hybrid Telework and Juvenile Justice Complex @ 1401 NE 68th Ave, Portland OR 97213 Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include: Health insurance (medical, dental, vision, Moda or Kaiser Permanente). Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages). Generous paid leave (vacation, sick, parental, bereavement, military etc.) Life insurance, short-term and long-term disability insurance Optional deferred compensation and flexible spending accounts Access to a free annual Trimet bus pass Access to wellness resources And much more! Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals. Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply. Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.  

Ocean Associates Inc. (OAI) is seeking applicants for a full-time Executive Assistant position to support the NOAA/NMFS Office of International Affairs, Trade, and Commerce (IATC). OAI is a Virginia corporation established in 2003 that provides consulting and technical services to the U.S. government, non-governmental organizations, international organizations, and the private sector. We specialize in scientific program and project management, strategic planning, professional and technical services and stakeholder engagement, supporting government contracts. The OIATC engages other countries bilaterally and through various multilateral international fisheries organizations and conducts programs to facilitate seafood commerce and trade. It promotes sound management and conservation of global fisheries resources in a manner consistent with U.S. domestic fisheries policy. This position will support IATC administrative operations. Duties Support the OIATC with administrative and travel support, including the following specific activities: Coordinate the OIATC Director’s schedule, working closely with the Chief of Staff. Schedule requested meetings with the Director, vet the need for meetings when appropriate, ensure the Director has necessary materials for meetings well ahead of time (agenda/briefing materials), and that rooms are booked for meetings. Present Director’s schedule for the week each Monday, along with pertinent briefing papers printed for each day. Finalize documents cleared by the Director, at the direction of the Chief of Staff. Manage repository of final documents (memos, decisions, etc.) for the Director. Handle pre-clearance of any external domestic visitors who have meetings with the Director in a timely manner. Provide meeting support of internal and external meetings as needed, including bilateral meetings - booking rooms, room setup, running presentations, etc. Assist with taskers as needed, at the direction of the Chief of Staff. Special projects/assignments, as directed. Provide travel support for the office, including flight and hotel bookings, processing expense reports, and general assistance for employees. Start Date:   Immediate Location:   Silver Spring MD Salary and Benefits:   This is a full-time position; overtime is not anticipated. Salary is commensurate with experience. Comprehensive benefits package. Skills/Requirements High school diploma, Associate’s degree preferred Experience as an administrative assistant to a director-level position or as an executive assistant Experience and knowledge of the entire MS Office suite and Google products (Gmail, Google Docs) Ability to prioritize work and needs of the Director Ability to meet deadlines and work quickly in an occasionally fast-paced environment Ability to problem-solve and present possible solutions to Director and supervisor Strong written and verbal communication skills Desire to contribute to the organizational excellence of the office US Citizenship Ability to work effectively both individually and collaboratively in a team/group setting. Ability to receive constructive feedback and implement appropriate action. Only qualified applicants that meet minimum experience or background requirements stated above need apply. When applying for this position you will be asked to upload your resume at the end of this online application. Applicants should submit a resume that includes the following: Cover letter that briefly describes how you meet the required and preferred qualifications listed. Work history for past 10 years or since last full-time education. Education. Previous experience or training with similar requirements. Three professional references. Include your name in the document file name. Upload your resume in readable, not scanned, PDF or Word format (PDF is preferred).

Please apply directly to the DPS website: https://ltmwebprod01.dpsk12.org/ltmprod/xmlhttp/shorturl.do?key=EWB   OFFICE OF CHIEF OF STAFF Traditional 235 work days F TE: 1.0 S alary Range: $60,022 - $69,608   E ssential Functions and Objectives:   S upports individuals, teams and/or departments through facilitating and regulating a series of activities and work streams. Carries out specific tasks based on established procedures, to ensure a broader set of priorities and objectives are met. Primary focus on execution of assigned tasks in a specific area of responsibility, with a non-technical scope and a high degree of customer service.   P rovides direct assistance to the Superintendent’s Chief of Staff/Deputy Chief of Staff and Senior Leadership Teams. Assists in the preparation of reports, financial analysis, and other data for the Board of Education by the Superintendent/Deputy Chief of Staff. Provides backup support to Executive Administrative Assistant to the Superintendent in assisting with escalated parental/community concerns and related office budgets.   - Provides executive assistance and support to the Deputy/Chief of Staff; prioritizes incoming information and serves as a clearinghouse for requests, resources, meetings, and correspondence. - Assists with planning and preparing reports, memoranda and information for the Board; develops systems to ensure timely development and completion of Board of Education agendas and presentations. - Researches, collects, secures, and compiles data, records, information, and materials, ensuring completeness of all documents to be distributed or received; under direction, prepares reports, surveys, and other materials for the Superintendent, Cabinet members, and District stakeholders. - Coordinates the office day-to-day communication and ensures that all personnel and departments are informed of pressing issues; may act as a gatekeeper in the transfer of knowledge and dissemination of information. - Provides assistance with parental/community concerns, questions, and calls, screening calls and referring appropriately; answers inquiries and offers assistance; anticipates problems and conflicts and helps develop productive solutions. - Supports the research, updating, and monitoring of several annual budgets for the office; performs reconciliatory and other duties related to the office budget, purchase card accounts, Integrated Financial Systems, bookkeeping and petty cash account; participates in developing the budgets. - Works with staff in emergency situations; remains available during off-hours for emergency situations. - Maintains confidentiality and serves as liaison between members of the office; maintains accurate and current records of Board and Superintendent policies, laws, and safety procedures. - Coordinates work flow and schedules of the office and makes recommendations regarding office efficiency to the Deputy/Chief of Staff Superintendent. - Provides backup assistance for the Board, Deputy/Chief of Staff, Superintendent and various consultants on key projects.   K nowledge, Experience & Other Qualifications:   - Seven (7) or more years of secretarial and administrative assistant experience. - Minimum of two (2) to three (3) years of experience assisting the senior executive of an organization. - Previous collaborative experience with Board and Cabinet members preferred. - Advanced experience and proficiency with Microsoft Office products and Google Suite. - Strong leadership, organizational, interpersonal, time management, problem solving, and multi-tasking skills. - Advanced verbal and written communication, report preparation, and presentation skills. - Strong attention to detail. - Effectively handles multiple demands and competing deadlines. - The ability to take responsibility for one’s own performance. - Ability to communicate, interact, and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds. - High degree of integrity in handling confidential information. - Ability to champion the District's vision of educational advancement of its students as well as its strategic plan and goals. - Ability to promote and follow all applicable policies, Superintendent direction, and department procedures. - Advanced knowledge of accounting, budgeting systems, and strong math aptitude. - Willingness to contribute to cultural diversity for educational enrichment. - Bilingual skills in Spanish preferred.   E ducation Requirements:   - Bachelor's Degree in Business Administration required.   A dditional Information:   - Work Year Calendars (including accrued time off): http://thecommons.dpsk12.org/Page/1129 - Benefits (including DPS contributions): http://thecommons.dpsk12.org/Page/1397 - Compensation Structures: http://thecommons.dpsk12.org/Page/244 - Employee must live and work with a permanent home address in Colorado while working for Denver Public Schools.

Pay Range: $20.25 - $24.75 Hourly Department: Department of Community Justice (DCJ) Job Type: Regular Represented Exemption Status: United States of America (Non-Exempt) Closing Date (Open Until Filled if No Date Specified): The Opportunity: Do you excel at customer service and enjoy providing clerical and administrative support? Are you a team player who wants to be a part of an organization that contributes to the community and is recognized as a national leader in both adult and juvenile community justice? If so, we invite you to apply as an Office Assistant 2 here at the Multnomah County Department of Community Justice. This will be a continuous posting, as we expect to fill multiple roles on an ongoing basis. As an Office Assistant 2, the customer service and administrative support you provide will be critical to the success of encouraging positive behaviors to reduce the recurrence of crime. You may have contact with individuals who are on parole, probation, or post-prison supervision, crime victims, law enforcement agencies, and the general public.  The Department of Community Justice is looking for Administrative Professionals who can demonstrate expertise in the following areas: Reception Customer Service Teamwork Document and File Management Data Entry Data Searches Purchasing Workforce Equity:   At Multnomah County, we are committed to maintaining an effective, respectful, and inclusive workplace. We value collaborative problem-solving and strive for continuous improvement. We strongly believe in workforce equity, diversity, and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values. Department of Community Justice: Vision ~ Community Safety through Positive Change  The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community. The Department shares information with community members, partners, and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day, with nearly 600 permanent, on-call, and temporary employees. The Department supervises approximately 9,000 justice-involved individuals annually and those defendants requiring pretrial services. DCJ's Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for approximately 360 youth on formal and informal community supervision. More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj . The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .   COVID-19 Vaccination Requirement: To protect the health of the community and employees, Multnomah County requires employees to be fully vaccinated against COVID-19 or have an approved medical or religious exemption as a qualification of employment.  The rule applies to all employees, as allowable by law. Candidates who receive an offer of County employment must provide proof of vaccination upon hire or submit an exception request prior to their start date.  TO QUALIFY: We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page. Minimum  Qualifications/Transferable Skills* : Equivalent to the completion of the twelfth grade; AND Two years of general office support or customer service experience dealing directly with the public; Must be able to pass a thorough background investigation, including being fingerprinted on the first day of employment. Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills. Administrative, clerical, or customer service experience in a criminal justice agency; Experience giving instructions, answering questions, and talking with clients and the general public under difficult and stressful conditions; Flexibility and the ability to work cooperatively with diverse work groups; Experience navigating multiple systems, including Microsoft Office (i.e., Outlook, Word, and Excel) and/or Google Workspace (i.e., Docs, Sheets, and Forms); Experience performing data entry (Law Enforcement Databases preferred) and preparing written materials in a timely manner and free of errors; Ability to interpret, communicate, and apply policies and procedures. *Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military), or life experience that are relevant to this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position. SCREENING AND EVALUATION: The Application Packet: Please be sure to provide the materials below in your application submission:  Online application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application. Attached Resume (optional): Please be sure your resume includes the following for each experience (paid or unpaid): name of employer, location, dates of employment, your title, and a brief summary of your responsibilities. Cover Letter (optional): Please explain why you are applying for this position and describe your experience in a public safety setting or in a human services setting. The Selection Process: For details about how we typically screen applications, review our overview of the selection process page . We expect to evaluate candidates for this recruitment as follows: Initial review of minimum qualifications A phone screen, oral exam, written exam, or application review may be used to identify the most qualified candidates Consideration of top candidates/Interviews Background Investigation/Fingerprinting ADDITIONAL INFORMATION: This position is a union-represented position and qualifies for overtime pay. This recruitment will be used to fill multiple positions at different locations. Note: Application information may be used throughout the entire selection process. This process is subject to change without notice.  This recruitment may be used to fill future regular, temporary, on-call, or limited-duration status positions. Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals. Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply. Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711. Questions? Recruiter: Lily Wilson Email:  lily.wilson@multco.us Phone:  (971) 3785601

Eastern Florida State College is currently seeking applications for the part-time position of Administrative Support Assistant on the Cocoa Campus in Cocoa, Florida. Performs duties in accordance with the procedures of the College in assisting the Maintenance Manager and Planning and Construction Manager with carrying out the responsibilities of Facilities Services. The following minimum qualifications for this position must be met before any applicant will be considered:   High School Diploma or GED and two year’s related work experience. Experience in general Administrative work in which computer skills were required. Proficiency in the use of computers and software such as Microsoft Office (Word, Excel, PowerPoint, Access). Typing skills of at least 50 wpm. Positive, friendly, cooperative, and customer service attitude. Valid Florida Motor Vehicle Operator’s license required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. * *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. Minimum physical qualifications: Ability to communicate both orally and in writing. Ability to lift, push, pull, or move up to 40 pounds. Ability to access, input, and retrieve information and/or data from computer. Works inside an office environment. The hourly rate is $12.00 .  This position has been approved for up to 28 hours per week. This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.). Applications will be accepted from November 21, 2022 through December 4 , 2022 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.   This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans. HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment. About the college Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees. An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.

Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant I on the Cocoa Campus in Cocoa, Florida. Perform administrative support functions in accordance with College procedures to assist with the duties assigned to Workforce Programs & Perkins Grant and the Executive Director of this department. The following minimum qualifications for this position must be met before any applicant will be considered:   High School Diploma or GED. At least two year’s related work experience. Good communication (oral and written) and customer service skills. Proficient in use of computer/word processing software. Ability to access, input, and retrieve information and /or data from a computer. Evidence of accuracy, attention to detail, efficiency, and confidentiality in past positions. Valid Florida Motor Vehicle Operator’s license required. Reasonable accommodations may be made to individuals with disabilities unable to obtain a driver’s license.  In such cases, a valid Florida ID is required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. * *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. Minimum physical qualifications:  Ability to sit at a desk and view a display screen for extended periods of time. Works inside in an office environment. Must adapt to frequent interruptions due to telephones, staff, student, and other customer traffic. The annual salary is $25,000 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position.  Salary will be as advertised in the job announcement.  Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan. Applications will be accepted from November 3, 2022 through November 13, 2022 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.   This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans. HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment. About the college Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees. An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.

Mission Statement : Hope House Colorado (HHC) empowers parenting teenage moms to achieve personal and economic self-sufficiency and to understand their significance in God’s sight, resulting in a healthy future for them and for their children. Position Title:   Operations Assistant Exemption Status:   Salaried, Non-Exempt Reports To:   Director of Operations Salary Range:   $30,000 - $40,000 Department:  Operations Benefits Eligibility:   Eligible Work Environment:   This role is expected to work 40 hours/week on the HHC campus, except when offsite for HHC work-related purposes.  Existing schedule is 8 hours per day Monday-Friday; including scheduled evenings shifts. Position Summary:   The Operations Assistant (OA) is the first point of contact for all Hope House guests, providing a warm and friendly welcome to our teen moms, volunteers, and visitors. The OA manages the HHC phone system in an efficient and engaging manner, upholds “HHC’s Excellent Environment” standards, and assists donors with in-kind donations, offering sincere appreciation. The OA sets the tone for all who come through the doors, ensuring each guest feels like they have found a place to belong. Duties and responsibilities also include office administration, building management, administrative support and volunteer coordination to ensure efficient operation of the organization. Requirements Alignment with   HHC Guiding Principles   and commitment to continually working towards the HHC mission Must have a valid driver’s license and current automobile insurance Must pass a criminal background check, driving record check, and drug screen Must be highly organized and detail-oriented Self-starter with the ability to work independently and as part of a team Excellent written, verbal and in-person communication skills Strong customer service skills Flexibility and the capacity to prioritize new tasks Desired Skills and Attributes Experience working in an office environment Bilingual, English & Spanish, preferred Proficient in Microsoft Office Suite Essential Duties and Responsibilities Operational Support: Consistent completion of HHC’s daily operational checklists at the highest level of execution. Coordinate volunteer receptionists, delegate projects and tasks that utilize each volunteer’s strengths, and ensure desk coverage when volunteers are unavailable or working away from the desk. Diligently manage the sign in/sign out process for all guests and teen moms through the Raptor® visitor management system.  Must be comfortable upholding standards and safety protocols and managing tension and occasional conflict. Warmly receive and direct incoming calls, including crisis calls.  Knowledgably provide callers general information about Hope House Colorado, donation times/types of donations accepted, and provide referrals to other programs and community partners. Proactively maintain up to date documentation of reception processes and protocols to ensure efficient operations. Monitor and manage inventory of office supplies; anticipate needs and proactively order supplies to minimize downtime; distribute office supplies as necessary; verify receipt of supplies and organize for ease of access and maintenance of HHC Excellent Environment standards. Building Management: Implement daily opening/closing procedures, which include sanitization of common areas, preparation of the front entry area, emptying trash, and cleaning. Receive in-kind donations, follow documentation procedures, and move items to storage area in a timely manner. Oversee evening meals provided to HHC teen moms, which includes assisting volunteers when they come to deliver or prepare a meal, and cleanup of the dining room afterward. Maintain facility software (Brightly) and assist in adding/removing employee access when needed. Enter work orders into Brightly for maintenance & repair. Assist with building tours as requested upon receipt of in-kind donations & meals. Lead Facilities Training for new staff and interns. Administrative Support: Complete assigned Operations, HR, IT & Facilities tasks for Director of Operations (DO) and Office Administrator with precision and in a timely manner. Complete new hire onboarding tasks – order name tags, set up printer/scanner for new employees, send Master Calendar invitations, add new staff to weekly devotions schedule and employee phone list, etc. Complete and submit monthly expense reports for the Operations & Finance Team and assist in month end reconciliation. Support DO in reviewing and updating administrative systems for efficient operations. Efficiently complete administrative duties such as filing, typing, copying, binding, scanning etc. Organize and maintain computer and manual filing systems as assigned. Contribute to team effort by accomplishing related tasks as needed. Handle sensitive information in a confidential manner.   Other Duties and Responsibilities Promote the values of HHC throughout the organization and external relationships. Attend team and organizational meetings, activities, and events. Collaborate with HHC staff and perform job duties to advance the organization’s mission and vision. Coordinate, supervise, support, and appreciate HHC volunteers. Demonstrate ability to work independently and within a team, seeking guidance as appropriate. Comply with all organizational policies and procedures.   Physical Requirements:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, stand, and walk as well as bend, squat, and climb stairs.  The employee must be able to lift and or move up to 30 pounds.   Supervisory Duties:   None Competencies: Accountability & Dependability   – Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight. Attention to Detail   – diligently attends to details and pursues quality in accomplishing tasks Interpersonal Savvy   – Relates well to all people; builds appropriate rapport and uses diplomacy and tact to diffuse even high-tension situations comfortably. Time Management –   Uses time effectively and efficiently Results Focus & Initiative   – Focuses on desired outcomes and how best to exceed goals successfully. Compassion –   Genuinely cares about people Priority Setting –   Spends time and the time of others on what’s important; can quickly sense what will help or hinder accomplishing a goal Action Oriented –   Enjoys working hard; is action oriented and full of energy to take on challenges Quick Learner –   enjoys the challenge of unfamiliar tasks Stakeholder Focus –   Dedicated to meeting the expectations and requirements of internal and external stakeholders; gets first-hand information from them and uses it for improvements Note:    This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this position. We are a team and support each other in all ways necessary to continue working toward the Hope House mission. Benefits:  HHC benefits are available to employees who consistently work a minimum of 24 hours a week, therefore this position is eligible for benefits. Benefits offered are subject to change at HHC's sole discretion. Health Benefits:   Employees may elect medical, dental, vision & life insurance plans. Simple IRA:   Employees may choose to make salary reduction contributions through HHC’s Simple IRA plan and HHC will match the employee’s contribution up to a maximum of 3% of the employee’s annual salary. Paid Time Off (PTO): Vacation:   Upon hire, employees earn 6 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC. Holidays:   HHC observes eleven (11) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted either the week of Christmas or the week of New Year’s off, to be scheduled at the discretion of their supervisor. Sick Leave:  HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA). 

The League of American Orchestras leads, supports, and champions America’s orchestras and the vitality of the music they perform. Its diverse membership of more than 1,800 organizations and individuals across North America runs the gamut from world-renowned orchestras to community groups, from summer festivals to student and youth ensembles, from conservatories to libraries, from businesses serving orchestras to individuals who love symphonic music. The national organization dedicated solely to the orchestral experience, the League is a nexus of knowledge and innovation, advocacy, and leadership advancement. Its conferences and events, award-winning Symphony magazine, website, and other publications inform people around the world about orchestral activity and developments. Founded in 1942 and chartered by Congress in 1962, the League links a national network of thousands of instrumentalists, conductors, managers and administrators, board members, volunteers, and business partners. Visit americanorchestras.org .   POSITION SUMMARY The Member Services Associate, reporting to the Director, Member Services and Data, is responsible for recordkeeping in the member services database, while also providing primary support regarding customer relationship management, reporting, and record keeping; providing services to members; assisting with acquisition of new members; and performing general administrative tasks. POSITION DUTIES AND RESPONSIBILITIES The duties that follow represent the primary responsibilities for this role. All employees are responsible for performing other duties as assigned. Primary responsibilities for this role include the following: Create and maintain accurate member and transactional records in the League’s main database. Process mailed and online memberships, registrations, product and mailing list purchases, advertising payments, miscellaneous purchases, and recurring payments in the database, and apply check and credit card payments. Generate reports and queries, as requested. Assist in the daily functions of the department including electronic filing within database. Execute specific mail and email merges and individual communications; execute regular mailings of membership material, including renewals. Assist with the League’s member websites and email lists, maintenance and administration of online discussion groups and resource library. Manage Job Center website administration and liaise with third-party platform vendor Provide general assistance in Member Services, including phone, email, and in-person customer service to members. Provide support and collaborative management for member acquisition efforts. Work collaboratively with members of all departments. POSITION QUALIFICATIONS Experience Experience working in a customer service environment. Knowledge of Fonteva or Salesforce a significant plus. Interest in the arts/music preferred. Skills / Abilities Demonstrated flexibility and ability to handle multiple tasks simultaneously. Excellent interpersonal skills, including the ability to interact professionally on the phone, by email, and in person, with all levels of staff, board, and donors. High level of accuracy and attention to detail, including the ability to proof one’s own work. Great comfort level working on computers, databases, and Microsoft Excel and Word. PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands This role requires the routine use of standard office equipment such as computers, phones, photocopiers, printers, filing cabinets, and fax machines. This role requires using the English language to engage with internal and external stakeholders by phone, email, and in person. Employee is expected to be able to accurately exchange information with these stakeholders. Work Environment In the primary work environment, the noise level is quiet to moderate with ambient room temperatures, and lighting. To Apply: Please submit a cover letter and resume to kschneider@americanorchestras.org with “Member Services Associate” in the subject line. Those selected for interviews will be contacted. Please no phone calls or walk-ins.   Equal Opportunity Employer Statement The League is an equal opportunity employer that is committed to equity, diversity, and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. The League makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Title: Administrative Associate to the Executive Office Department: Executive Office Status: Non-Exempt Reports to: Chief Officer for Racial Justice and Equity Positions Reporting to this Position: None          Location: Washington, DC, eligible for remote work up to 4 days a week. Travel Requirements: Up to 5% Union Position: Yes Job Classification Level: A Salary Range (depending on experience) : $50,420-$59,002   General Description : LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.   For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.   LCV is hiring an Administrative Associate to the Executive Office who will provide administrative support and assist with managing the priorities of the Chief of Staff and Chief Officer for Racial Justice and Equity (RJE).  This position includes frequent interfacing with the Executive Team, senior staff, and external partners.  We are seeking an exceptionally organized and efficient individual with high attention to detail who also thinks holistically about the needs and expectations of the Executive Office. The ideal candidate is creative, self driven, organized and committed to centering racial justice and equity (RJE) in our work. LCV staff are mission-driven, motivated, and strive to lead with our values of accountability, anti-racism, community, innovation, learning, and sustainability.   Responsibilities : Team Culture and Functioning Assist the Chief Officer for Racial Justice and Equity (CORJE) and the Chief of Staff with administrative tasks, scheduling support, writing, travel logistics, reimbursements and expense reports, as needed. Maintain tracking for Executive Office objectives, including completing RJE board reports and updating strategic plan goals dashboards. Provide logistical support for virtual and in-person meetings and lead note-taking and disseminating follow-up in several regularly occurring meetings. Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work, through leading and supporting team meetings, team building efforts, and interdepartmental communications. Help foster a culture of inclusivity, community, collaboration, and trust, including providing opportunities to staff to build relationships across the organization and with the Executive Office. Archive all department wide materials and documents and ensure file retention between Google Drive and organizational network drive. Contribute to the team with other projects and duties as assigned. Travel up to 5% including staff retreats, meetings, conferences and professional development opportunities, as needed.   Budget Support Track Executive Office spending for LCV and related entities by processing all incoming invoices. Work with the Finance team to reconcile expenses on a quarterly basis to ensure accurate coding. Help administer the budget creation and revision processes for the Executive Office, working with the Chief Officer for Racial Justice and Equity and the Chief of Staff to determine departmental budget needs.   Organizational Racial Justice and Equity Support Work with CORJE to plan and schedule racial justice and equity trainings for all staff. Collaborate with CORJE and Racial Justice and Equity Coordinator (open position) to craft and finalize organization-wide documents - including evaluation reports, guidance, and policies - designed to further LCV’s racial justice and equity values and goals. Work with CORJE to offer staffing support for the Boards’ Ad Hoc RJE Committee. Work with CORJE and RJE Coordinator to support the staff RJE Working Group in monitoring its progress towards meeting annual goals. Offer research support to CORJE for special projects, including creating and maintaining a RJE Resource Library and RJE Curriculum for LCV and our state partners. Support the creation and tracking of contracts with consultants and other vendors, as needed.   Qualifications : Work Experience: Required - At least 1 year of experience in administrative support for a team. Preferred - Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign. Skills: Required - Highly attentive to details and able to take ownership of routine tasks. Excellent written and oral communications skills, and proficient in word processing, spreadsheets and databases. Adept at maintaining systems for easy access to information and data. Extremely well organized; high level of integrity and ability to manage confidential information; solid judgment; self-starter, critical thinking skills; a sense of teamwork and community; works well in a fast-paced environment; ability to handle multiple tasks; plans ahead and can see the big picture;. Preferred - Experience with Zoom, and Google Suite. Cultural Competence: Shares LCV’s commitment to advancing racial justice and equity and ensuring an inclusive organizational culture. Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The position will require applicants to be in-person on average 1 day a week. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law. To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate to the Executive Office” in the subject line by October 2, 2022. No phone calls please.   LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.

Req #: 210263 Department: SCHOOL OF MEDICINE Job Location: Health Sciences Center Posting Date: 07/25/2022 Closing Info: Open Until Filled Salary: Salary is commensurate with qualifications and experience. Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website,  click here . The UW School of Medicine has an outstanding opportunity for an Assistant To The UW Medicine Clinical Business Affairs (“CBA”) Office (Payroll Title: “Administrative Specialist”). This individual will play a critical role in maximizing the efficiency and effectiveness of team members they will support. This individual will report directly to the Senior Director of Business Affairs (the “Director”) and be independently responsible for performing the professional-level administration including office management, special projects management and coordination, policy development and application, and appropriate evaluation and escalation of priority items to the Director. The CBA office is responsible for strategic, legal and business oversight for UW Medicine, including leading task forces and committees developing new programs between UW Medicine and other organizations/institutions outside of UW Medicine; engaging actively in the administrative components of UW Medicine planning efforts with the clinically integrated organizations of UW Medicine; and serving as a UW Medicine representative to coordinate business arrangements with other healthcare institutions and entities. This position will be responsible for a wide range of complex and confidential administrative and operational tasks, frequently communicating with a variety of internal and external constituencies. Must be able to anticipate requests; provide fast, accurate, and thoughtful replies to requests, following up on action items on behalf of the assistant directors as appropriate. This individual must be able to prioritize, coordinating with the CBA office to meet highly sensitive deadlines. This individual must exercise good judgment, have a professional demeanor, and take the appropriate initiative and discretion within the scope of the position. Demonstrate high ethical standards and personal integrity, detail-oriented thinking, resourceful and results-oriented mindset, and excellent interpersonal and communication skills (both written and oral). POSITION RESPONSIBILITIES CBA Office Support: • Under the guidance of the Director, independently manage and support day-to-day operations of the CBA office and prioritize and organize all activities to ensure organizational effectiveness • Manage administrative needs of assistant directors and other CBA office staff with a high level of competency, accuracy, and confidentiality • Provide complex calendar management and meeting support, including attending meetings and documenting discussions, decisions made, and actions needed • Provide project support, including researching policy areas, assisting with seeking and hiring consultants, managing project documentation and deadlines, and participating in planning efforts as needed • May have lead or supervisory responsibilities for temporary employees and/or student helpers • Other duties as assigned CBA Office Activities: • Independently draft and manage correspondence with leaders both internal and external to UW Medicine • Review and track agreements, contracts and other legal documents • Manage execution of documents electronically • Draft materials in support of the assistant directors, such as meeting agendas, flowcharts, templates, and other materials as needed • Maintain and support ongoing records management and records retention efforts and processes for the CBA office, in compliance with Washington State records retention requirement and internal CBA office established practices CBA Office Operations: • Contribute and participate in process improvement • Manage agree-upon policies, procedures and protocols, exercising substantial judgement as to when deviation or modification may be required • Maintain agreed-upon communication standards • Implement and maintain tracking systems for recordkeeping in compliance with applicable laws and regulations • Provide onboarding and offboarding support and training for CBA staff • Support implementation of information technology (“IT”) initiatives MINIMUM REQUIREMENTS • Bachelor’s degree or equivalent years of higher education and/or work experience. • 2 years of work experience. ADDITIONAL REQUIREMENTS • Strong organizational skills and demonstrated ability to prioritize multiple projects and tasks. • Excellent oral and written communication skills. • High level of tact, discretion, and diplomacy, including ability to handle confidential information. • Customer service oriented. • Demonstrated ability to think critically and problem solve independently. • Experience using Microsoft Office or equivalent (e.g., Outlook, PowerPoint, Word, Excel). • Commitment to valuing diversity and contributing to an inclusive working and learning environment. • Demonstrated ability to maintain positive, ethical, and professional working relationships with individuals from a wide variety of backgrounds. DESIRED REQUIREMENTS • 2 years of office support experience. • Experience in preparation and editing contractual documents. • Comfort using cloud-based tools (e.g., SharePoint, Teams, Asana, DocuSign, OneDrive). • Experience using Microsoft Visio. • Experience with an academic institution, health system, medical school, hospital or legal office. • Experience working with underrepresented students, faculty, staff, and/or patients in a university, healthcare, or similar setting. UW Medicine is committed to working together to become an antiracist institution to deliver on our mission to improve the health of the public by ensuring that policies and practices address issues related to diversity, equity, inclusion, and social and health justice. We will deliver on this commitment through our dedication to actively fostering a diverse, inclusive community where everyone can grow and thrive. With purpose and thoughtfulness, we are actively working to create a community that encourages participation and collaboration, values each individual’s unique contributions, and recognizes that diversity, equity, and inclusion are prerequisites to excellence. For more information on UW Medicine, including the UW School of Medicine, please see the UW Medicine Overview:  https://depts.washington.edu/uwmmktg/uw-medicine-overview/ . The University of Washington is an affirmative action and equal opportunity employer . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. COVID-19 Vaccination Requirement: Governor Inslee’s  Proclamation 21-14.2  requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the  Final candidate guide to COVID-19 vaccination requirement webpage  for information about the medical or religious exemption process for final candidates.

Per Governor Inslee’s  Proclamation 21-14.2   (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact  Careers@ecy.wa.gov  with “ COVID-19 vaccination ” in the subject line.     Keeping Washington Clean and Evergreen The   Shorelands and Environmental Assistance   (SEA) program within the Department of Ecology is looking to fill a   Washington Conservation Corps Administrative Support Team Lead (Secretary Lead)   position. This position is located in our   Headquarters Office   in   Lacey, WA .   Upon hire, you must live within a commutable distance from the duty station. If you are looking for an exciting opportunity to work in a program that provides hands-on service opportunities to young adults and military veterans as they develop skills in the environmental field, this position is for you. In this role, you will interact with and provide customer service to WCC’s 350 members and staff as we help build the next generation of environmental leaders. You will lead the WCC administrative support team, perform complex secretarial duties for the WCC section including administering 300 AmeriCorps member files and maintain member records in multiple systems. This is a valuable opportunity to gain skills in AmeriCorps program administration. Agency Mission : Ecology’s mission is to protect, preserve and enhance Washington's environment, and promote the wise management of our air, land and water. The agency’s goals are to prevent pollution, clean up pollution and support sustainable communities and natural resources.   Program Mission:   The mission of the   Shorelands and Environmental Assistance   (SEA) Program is to support community conservation efforts for our state’s shorelands, wetlands, and floodplains.   Please Note:   This is a project position that is funded until   September 30, 2025.   The Funding for this position has a high probability of being renewed.   During Healthy Washington Roadmap to Recovery,  employees are working a combination of in-office and/or telework based on position and business need.   This is a hybrid position that works 60% of the time at our Headquarters building in Lacey, WA and is eligible to telework up to 40% of the time.  Ecology is following current state guidance regarding mask requirements, health screening questions before entry, and social distancing.   Application Timeline:   This position will remain open until filled, the next screening date is   September 9, 2022 . In order to be considered for the next screening, please submit an application on or before of   September 8, 2022 . The agency reserves the right to make an appointment any time after the initial screening date. About the Department of Ecology Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering: A healthy life/work balance by offering flexible schedules and telework options for most positions. An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns. Continuous growth and development opportunities.  A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings. Opportunities to serve your community and make an impact through meaningful work. Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR)   are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.  Equity : We champion equity, recognizing that each of us need different things to thrive.  Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.  Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.     Duties What makes this role unique?   In this role, you will support our dynamic AmeriCorps program through complex timekeeping audits and file administration for 300 AmeriCorps members annually. As the Secretary Lead, you will work independently and under the guidance of the Washington Conservation Corps’ Administrative Operations Manager to develop and enforce Section administrative procedures. You will facilitate weekly administrative support team meetings to ensure seamless support for the section, and will administer the member health insurance program.   What you will do:       Assign, instruct, and check the work of two Secretary Seniors. Review and correct bi-weekly audits of online employee timekeeping software (eTime), this will include quarterly hour reviews and roster verifications for section disaster response activities. Provide customer service to WCC’s 350 members and staff as key member of WCC administrative support team. Lead member criminal history and driving record checks, including payment to vendors and routing assistant supervisor onboarding material. Process timely AmeriCorps member enrollment and exit paperwork, and serve as lead on member early exits and pro-rated awards.  Administer WCC member health insurance program and process WCC credit card logs and personal reimbursement vouchers. Create and update spreadsheets to track and report on staff paperwork submission, error tracking, and member progress. Develop forms, templates, and guidance for use by WCC field staff in partnership with Ecology’s fiscal office. Qualifications Required Qualifications: A High school diploma or equivalent   AND  Two years of increasingly responsible office experience requiring keyboarding or typing and experience directing the work of others. Special Requirements/Conditions of Employment:     Must not be registered, or required to register, with the National Sex Offender Public Registry. Must successfully pass a criminal history background check.   Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.   Knowledge of Washington Conservation Corps procedures. Knowledge of proper grammar and plain talk principles; strong written and verbal communication; basic Excel and mathematical formulas.  Ability to follow directions, comprehend complex directives and regulations, work with others, conduct research, and compile meaningful written reports. Note:   Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.   Supplemental Information Ecology seeks diverse applicants:  We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation  in the application and/or screening process or this job announcement in an alternative format? Please call:   (360) 407-6186   or email:   careers@ecy.wa.gov  and we will be happy to assist. If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . If you need assistance applying for this job, please e-mail   careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page. If you are reading this announcement in print format , please enter the following URL to your search engine to apply:  https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .     Application Instructions: It's in the applicant's best interest to   submit all of the documents listed below.   Applications without these documents may be declined. A cover letter describing why you are interested in this position. A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position. Three professional references. Please do NOT include your salary history.  Wage/salary depends on qualifications or rules of promotion, if applicable.     For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.): Please be sure to remove private information such as your social security number, date of birth, etc.  Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.  Additional Application Instructions for Current Ecology Employees:    Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation:  The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.   Other Information: If you have specific questions about the position, please email   Laura Schlabach   at:   Laura.Schlabach@ecy.wa.gov .  Please do not contact   Laura   to inquire about the status of your application.   To request the full position description: email  careers@ecy.wa.gov Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) ,   Public Employees Retirement System (PERS) ,   Vacation, Sick, and other Leave *,   11 Paid Holidays per year *,   Public Service Loan Forgiveness ,   Tuition Waiver ,   Long Term Disability   &   Life Insurance ,   Deferred Compensation Programs ,   Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,   Employee Assistance Program ,   Commute Trip Reduction Incentives   (Download PDF reader) ,   Combined Fund Drive ,   SmartHealth   *See the Benefits tab in this announcement for more information   Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See   https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service   for more details. To learn more about The Department of Ecology, please visit our website at   www.ecology.wa.gov   and follow, like or visit us on   LinkedIn ,   Twitter ,   Facebook ,   Instagram   or our   blog . Collective Bargaining:  This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Equal Opportunity Employer:  The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call   (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . Note:  This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.  

Entravision Communications Telecom Billing Coordinator McAllen, TX  |  Full Time Summary Responsible for daily processes and activities for Telecom lines and circuits. This includes, but not limited to, coordination of installs and de-installs of telecom lines/circuits, data entry, invoice processing, filing and maintaining of telecom invoices, account and general ledger coding setup. Essential Functions Reviews all telecom invoices for appropriate documentation and approval prior to processing. Download invoices from web portals if needed for processing. Maintain accounts payable reports, spreadsheets and AP files Work with team to initiate and track the installation and de-installation of phone, data and telecom lines Research disconnects or past due vendor notices and contact vendors as necessary Manage and track installation projects until complete Coordinate disconnect requests with vendors Identify, locate, and obtain missing invoices as necessary Position Type/Expected Hours of Work This is a Full Time position, Monday through Friday. Actual hours may vary. Supervisory Responsibility Reports directly to the EVP and Director of Technology   Competencies Strong organizational, communications and writing skills.  Strong interpersonal skills; positive, can-do attitude and motivation. Good follow through and follow up. Professional image both in person and over the phone. Ability to work in a team environment. Ability to learn new software skills. Education and Experience Proficient data entry skills. Proficient knowledge of Microsoft Office Products (Word, Excel, etc.) Proficient knowledge of Google Workspace (Google Drive, Sheets, Docs, etc.) 1-2 years of previous Accounts Payable Clerk experience preferred. 1-2 years of previous Telecom Coordination experience preferred. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees.  Entravision Communications is an Equal Opportunity Employer.    We encourage women and minorities to apply 

Magazine Production Coordinator/MarComm Administrative Asst. Location:  Remote within the United States. Preference for eastern time zone locations Salary Range:  $26.72 - $31.43 per hour (full-time annual equivalent $43,400 to $51,000) The National Recreation and Park Association (NRPA) is the leading not-for-profit organization dedicated to building strong, healthy, and resilient communities through the power of parks and recreation. NRPA advances this vision by investing in and championing the work of park and recreation professionals as a catalyst for positive change in service of equity, climate-readiness, and overall health and well-being. With more than 60,000 members, NRPA champions and supports the work of park and recreation professionals and advocates through professional development, grants and programs, research, publications, conferences, advocacy and more.  For more information, visit   www.nrpa.org . For digital access to NRPA’s flagship publication,   Parks & Recreation , visit   https://www.nrpa.org/parks-recreation-magazine/ . ABOUT THE POSITION NRPA is currently seeking a full-time   Production Coordinator / Administrative Assistant  to join our   Marketing, Communications   and Magazine   department. Reporting to the Executive Editor/Director of Print and Online Content, you will help traffic coordinate content production of the magazine and provide project management support for marketing and communications team. In this position, you will work collaboratively with other departments to coordinate and schedule projects as part of the department’s Partner Engagement process. The Production Coordinator/Admin will play a key supporting role related to NRPA’s Annual Conference held in the fall each year.   Specifically, your responsibilities will include, but are not limited to: Serve as the traffic coordinator for MarComm’s Partner Engagement process Manage and maintain project timelines using our workflow management platform (Monday.com) Provide administrative support for department’s senior leadership, including scheduling project planning meetings with other departments and key stakeholders) Provide project management assistance for department  Assist with NRPA/ Parks & Recreation   Magazine’s Media Guide and Editorial Calendar Compile monthly comp magazine copy list for physical mailing Maintain and distribute Ad/Edit Ratio Sheet (for postal service/printer) Generate annual Magazine Postal Statement  Manage and maintain outside partner relations Act as point of contact for Magazine, Marketing and Communication customer service inquiries At Annual Conference, support on-site needs, including managing the magazine booth, logistics support for team and preparing meeting minutes during in-person editorial advisory board meeting Qualifications:  Bachelor’s degree in journalism, marketing/communications or related field, or equivalent combination of education and experience preferred; high school diploma/GED required Strong proficiency in MS Word, Excel, Power Point and Outlook; knowledge of Microsoft Teams and Monday.com desirable Excellent written and verbal communication skills  Creative, well-organized and attentive to detail  Proven time management skills with ability to set and manage priorities effectively Some project management knowledge and experience highly desired Solid understanding of magazine publishing favorable Knowledge of HTML, CSS and Adobe Photoshop a plus If these qualifications are a good fit for you, here’s more detail about what you will need to bring to NRPA to be successful: You are a self-starter You are adaptable and excel in a dynamic, fast-paced work environment You are customer service oriented You are willing and able to learn new skills and tools as needed You are committed to working collaboratively with a wide diversity of internal and external colleagues and inspired to be a contributing member of an inclusive work culture  You are able to meet the typical physical and mental demands: Requires prolonged sitting with some bending, stooping and stretching, and eye-hand coordination and manual dexterity sufficient to operate a keyboard and other office and computer equipment You are willing and able to travel up to 15 days per year; employees visit NRPA Headquarters periodically and attend NRPA’s Annual Conference TO APPLY   Please submit the following required materials. Applicants without the following required materials may not be considered for this position.  Cover Letter detailing your how your experience, qualifications and work style has prepared you for this position (limit 2 pages).   Resume NRPA is deeply committed to the core values of diversity, equity and inclusion and actively seeks to integrate these core values into all elements of our daily work. NRPA is an equal opportunity employer and highly encourages candidates from all backgrounds to apply, including people of color, ethnic minorities, new Americans (immigrants and refugees), LGBTQ+ individuals, people with disabilities, native people, and veterans.    Discover the Benefits at NRPA!    To promote healthy lifestyles, at work and away, we have established programs such as a 37.5-hour workweek, flexible work schedules, a remote-first workplace, an employee assistance program (EAP), professional development and educational assistance to include tuition reimbursement and certification exam fee reimbursement programs, Munch-and-Learn sessions, and more.  NRPA offers competitive and generous health and wellness benefits, a generous PTO program including 26 days of accrued paid time off from time of hire and 13 paid holidays per year, 6 weeks of paid parental leave, and a 6% employer match in the retirement savings plan plus immediate vesting.  Although most staff work remotely, the NRPA headquarters office is situated on park land in Ashburn, Virginia. This campus boasts a warm professional environment, with a relaxing and peaceful view of nature at its finest!  This space offers indoor & outdoor eating areas and fitness opportunities, including an air-conditioned fitness room with access to showers and extensive foot trails for the outdoor enthusiast. 

Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III on the Cocoa Campus in Cocoa, Florida.   Provides administrative support to the Collegewide Dean of Instruction.   The following minimum qualifications for this position must be met before any applicant will be considered:   High School Diploma or GED. Associate’s degree from a regionally accredited institution preferred. At least 5 years of related work experience. Excellent communication (both written and oral) and customer service skills. Exhibits evidence of accuracy, attention to detail, efficiency and confidentiality. Proficient in use of computer/word processing software preferably to include Banner. Ability to work independently and good problem-solving skills. Valid Florida Motor Vehicle Operator’s license required. Reasonable accommodations may be made to individuals with disabilities unable to obtain a driver’s license.  In such cases, a valid Florida ID is required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. *     *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.   Minimum physical qualifications:   Ability to occasionally lift, push, pull and/or move up to 40 pounds. Ability to sit at a desk and view display screen for extended periods of time. Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty and other customer traffic. Must be flexible and be able to prioritize a heavy workload given the changing demands of the office.   The annual salary is $27,300 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position.  Salary will be as advertised in the job announcement.  Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.   Applications will be accepted until filled ; however, the College reserves the right to extend or conclude searches without notice.  This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans. HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment. About the college Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees. An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.

The Oregon State Hospital is seeking a new team member to provide  stellar support in the recruitment of staff across clinical disciplines and the coordination and onboarding of psychiatric academic rotations overseen by the Chief Medical Officer.  Sound interesting? Apply Today! What you will do! You will consult with hiring managers and HR to review, and execute directed recruitment plan strategies. You will coordinate interview panels, schedule interviews and prepare interview documents!  as You will coordinate the onboarding and offboarding of psychiatry academic rotations for Nurse Practitioners, Medical Residents, Medical Students and Fellows. You will assess, track,and manage Locums presentations for specified needs, skills, and competencies! You will coordinate, facilitate, and track education/rotation opportunities! What's in it for you? A position where your input and contributions impact the citizens of Oregon  8 hours of vacation leave and 8 hours of sick leave per month  Nearly unbeatable medical, vision, and dental benefits Pension and retirement programs   REQUIRED ATTRIBUTES: Three years of clerical/secretarial experience that included: Two years at a full performance level performing typing, word processing, or other generation of documents AND lead work responsibility or coordination of office procedures.   Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.   No substitution will be made for the two years at the full performance level.   REQUESTED ATTRIBUTES: Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Must have excellent customer service skills, with the ability to effectively communicate detailed information, both orally and in writing to a broad spectrum of leadership, universities, stakeholders, and employeeswithin the agency. Communication must be at a professional level with attention to grammar, spelling, and punctuation. Proficiency in Outlook, Microsoft Word, Access, and Excel. 3 years office experience, preferrably in a medical setting. Strong organizational skills. Ability to work with people who have diverse interests and a willingness to participate as a member of a high-functioning team.   How to apply: Complete the online application at oregonjobs.org using job number REQ-104302

Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III on the Cocoa Campus in Cocoa, Florida.    Provides administrative support to the Collegewide Chair and faculty within the disciplines.   The following minimum qualifications for this position must be met before any applicant will be considered:   High School Diploma or GED. Associate’s degree from a regionally accredited institution preferred. At least 5 years of related work experience. Excellent communication (both written and oral) and customer service skills. Exhibits evidence of accuracy, attention to detail, efficiency and confidentiality. Proficient in use of computer/word processing software preferably to include Banner. Ability to work independently and good problem-solving skills. Valid Florida Motor Vehicle Operator’s license required. Reasonable accommodations may be made to individuals with disabilities unable to obtain a driver’s license.  In such cases, a valid Florida ID is required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. *     *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.   Minimum physical qualifications:   Ability to occasionally lift, push, pull and/or move up to 40 pounds. Ability to sit at a desk and view display screen for extended periods of time. Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty and other customer traffic. Must be flexible and be able to prioritize a heavy workload given the changing demands of the office.   The annual salary is $27,300 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position.  Salary will be as advertised in the job announcement.  Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.   Applications will be accepted from July 26, 2022 through August 4, 2022 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.   This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans. HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment. About the college Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees. An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.

Eastern Florida State College is currently seeking applications for the full-time position of COVID Tracking Assistant on the Cocoa Campus in Cocoa, Florida.    Performs administrative and office support activities for the COVID-19 Response Officer within the Collegewide Security Department.  Duties include a variety of office functions for the Department of Collegewide Security and Emergency Management.  Ensures Eastern Florida State College’s compliance with established COVID-19 policies and procedures.   The following minimum qualifications for this position must be met before any applicant will be considered:   High school diploma or GED required. Associate’s degree from a regionally accredited institution preferred. A minimum of two years of administrative experience preferred. Excellent communication skills. Effective organizational skills. Computer proficiency required to include Microsoft Word, Excel, and Outlook. Valid Florida Motor Vehicle Operator’s license required. Travel to all campuses may be required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. *     *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.     Minimum physical qualifications:   Ability to bend, stoop and stand. Ability to communicate both orally and in writing. Ability to sit at a desk and view a display screen for extended periods of time. Ability to access input and retrieve information and/or data from a computer. Works in office environment. Some duties may require outdoor assignments.     The annual salary is $25,000 .  This position is externally funded.  Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position.  Salary will be as advertised in the job announcement.   Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.     Applications will be accepted from July 18, 2022 through July 27, 2022 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.  This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.  HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment. About the college Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees. An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.

Reports To:   Manager of AEL Enrollment and Assessment Services Job Summary Are you passionate about making an impact and empowering others with life changing opportunities?  Is it your time to help be the difference?  If so, Hawkeye Community College has a great opportunity for you!   The Van G Miller Adult Learning Center is looking for an Administrative Assistant to join their team. While working at the Adult Learning Center, you are helping make a meaningful impact on the everyday lives of their students. Students are empowered to get the education and skills they need to thrive at work, school, home and in their community all while earning their high school equivalency diploma or learning the English language.    The full time Administrative Assistant provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public.  Furthermore, the Administrative Assistant maintains customer confidence and protects operational integrity by keeping information confidential and providing support for a variety of special projects, committees, functions, and activities.   Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs.  Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.    Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following: Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs. Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff. Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments. Enters data into the computer via word processing, spreadsheet, and various other computer applications. Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines. Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records. Reconciles receipts and cash; sends it to the Business O Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets. Records inventory of materials and supplies and orders as needed. Performs other duties as assigned.   Position Specific Responsibilities Important responsibilities and duties may include, but are not limited to, the following: Serves as a proctor in the Assessment Center and remote testing sessions. Assists with the student registration process, including data entry, maintaining logs, and preparing materials. Conducts textbook sales. Assists with the student orientation process, including data entry, maintaining logs, and preparing materials. Maintains partner agency referral records. Assists with the planning of the ELL Next Step C Assists with the planning of the HSC Graduation ceremony. Maintains a CASAS proctor certificate. Maintain badge access and door accessibility schedules utilizing assigned software. Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online. Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.   Minimum Qualifications Associates degree or equivalent and one year of office experience OR a combination of both totaling to 3 years. Minimum typing speed of 40 net words per minute. Demonstrated high proficiency using all Microsoft Office and/or Google programs. Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports. Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image. Demonstrated organizational skills and time management. Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks. Demonstrated ability to communicate effectively both orally and in writing. Demonstrated ability to work with diverse student populations, including non-native speakers. Demonstrated ability to work effectively in a collaborative team atmosphere. Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment. Demonstrated ability to work a flexible schedule.   Preferred Qualifications Bachelor’s degree in business or related field. Experience with Adult Education and Literacy programs. Proficient in a language other than English   Working Conditions Anticipated schedule is: Monday/Wednesday/Friday 8:00a – 4:30p and Tuesday/Thursday 10:30a – 7:00p   Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting.  Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.   Employment Status Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).   Application Procedure Complete online application and required materials at hawkeyecollege.edu/employment Submit/Upload a resume, Submit/Upload 3 references with a minimum of 1 from a past/current supervisor and Submit/Upload a cover letter that briefly addresses the following: Your work experience with customer service and receptionist duties. Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database). Your work experience related to handling confidential information. Submit the online application and all required materials by Wednesday, June 29, 2022. Preference will be given to applicants who submit the required materials on or before June 29th.  This position will remain open until filled.   Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

About KIND:                                                                                                                      Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied refugee and migrant children. Launched in 2008, KIND champions a world in which every child’s rights and well-being are protected throughout their journey to safety. Since 2008, KIND has accepted over 23,000 referrals of children seeking legal representation in their immigration proceedings. KIND has welcomed more than 41,000 attendees to trainings since its founding, cultivating partnerships with over 670 law firms, corporate legal departments, law schools, and bar associations across the country. KIND’s social services program ensures that migrant and refugee children – who have often endured trauma – receive counseling, educational support, medical care, and other comprehensive services. To address the root causes of child migration from Central America and strengthen protection of unaccompanied children, KIND advocates for policy changes and educates lawmakers, the media, and the broader public on the conditions that drive these children to flee their home countries. KIND supports children returning to their home countries by connecting them to essential support services and sponsors gender-based violence prevention programs in Central America to protect children in countries of origin and transit. KIND is also building upon its expertise in the protection of unaccompanied children to encourage the development of pro bono initiatives across Europe in partnership with European NGOs. Position Summary: Reporting to the Director, Administration & Procurement, the Office Operations Assistant is responsible for providing support in the day-to-day operational needs for KIND’s staff and executing on daily needs. They will be supporting and improving operational systems, processes, and functions in support of staff based in the U.S. and internationally. Essential Functions: Provide day-to-day support to all staff ensuring their operational, administrative, and office-wide systems needs are met. Act as a staff liaison regarding general inquiries or basic troubleshooting by addressing needs directly or properly triaging, while providing an excellent and professional customer service experience. Manage multiple communication channels, including the organization information email inbox as well as internal technology and operations support platforms, triaging to applicable parties as needed. In collaboration with Human Resources, assist with on-boarding staff, interns, and fellows. In coordination with supervisors, ensure new staff is set up with all applicable electronic accounts and receive all onboarding materials and equipment in a timely manner. In collaboration with Human Resources, assist with off-boarding staff, interns, and fellows. In coordination with IT support and supervisors, ensure all applicable credentials are revoked at the appropriate time and all KIND-owned equipment is returned. Develop proficiency and clear understanding in the use and maintenance of office systems, equipment, and technology, and assist staff as needed. Monitor & execute tasks related to the organizational furniture, equipment, and office supply procurement program. Assist with the reconciliation of monthly credit card statements and receipt management for the team. Provide support in coordinating and planning logistics pertaining to facilities procurement, moves, and setups of new offices. Develop proficiency and clear understanding in the use and maintenance of office systems, equipment, and technology, and assist staff as needed. Manage and regularly update internal databases, file repositories, and record-keeping systems. Support the Office Operations Team with ongoing projects and operational initiatives; research and compile data, prepare spreadsheets, and create informational materials. Assist the Office Operations Team with calendaring meetings, booking travel, reserving meeting space, notetaking, and ordering food for events. Provide general operations support and perform other duties as assigned. Qualifications and Requirements: Undergraduate degree preferred. Fluency in English is required, and fluency in both English & Spanish is highly preferred. Minimum 2 years of collective work experience; experience performing administrative office duties preferred. Strong organizational and time-management skills with acute attention to detail. Ability to handle multiple tasks and perform well under pressure. A self-starter who takes initiative in finding solutions, with demonstrated ability to execute tasks in a fast-paced environment. Ability to communicate and interact professionally with a variety of stakeholders at various levels throughout the organization. Strong written and verbal communication skills. Demonstrated understanding of technology and technology systems. Working knowledge of Microsoft Office Suites (such as Teams, Excel, etc.). Ability to work effectively with people of diverse backgrounds, lived experiences, and communication styles. Committed to prioritizing diversity, equity, and inclusion as well as embracing transparency and authenticity in daily work life. Be disciplined and nimble to ensure delivery on our core mission of access to justice and protection of children’s wellbeing and rights. Experience working and communicating in a remote environment. Work is performed remotely and within the office environment and includes regular interaction via telephone, video conference, IM, and email with KIND’s team and vendors. The ability to lift and move heavy objects as well as light use of tools may be required. KIND requires all staff be COVID vaccinated with the exception of those who have medical or religious beliefs exemptions. Salary: $21-$26.40/hr dependent on experience Application Instructions: Please be advised that an employment application will need to be submitted along with your resume and cover letter in:  https://supportkind.hrmdirect.com/employment/job-opening.php?req=2104466&cust_sort1=100304&&jbsrc=1025 , in order to be considered for the desired role. KIND has an organization-wide commitment to diversity, equity and inclusion. We strive to create a work environment where everyone has a sense of belonging. Individuals from historically underrepresented or underserved communities are strongly encouraged to apply.

Oregon Youth Authority (OYA) is looking to hire an Administrative Support to assist the Facilities Manager and Maintenance and Operations Supervisors in the ongoing operation of OYA's Physical Plant Operations (PPO) department. You will perform administrative support, research, analysis and evaluation in support of the PPO program. Your role: Establishes, monitors, documents and otherwise maintains controls necessary in carrying out lawful program activities. Assist in the research, analysis and/or evaluation in support of specialized program activities. Drafts a variety of correspondence, reports or other documents. T akes minutes at meetings. Organizes and maintains filing systems. Makes travel arrangements. Assists in preparation of Capital Projects Advisory Board reports, Legislative Session reports and drafting interagency agreements. Assists in developing and implementing short- and long- term physical plant goals. Prepares and tracks department performance measures. Develops policies and procedures related to the maintenance and operation of OYA’s statewide facilities, monitors security inventories of equipment, tools and supplies. Reviews work order requests via PPO’s computerized maintenance management system.  Tracks budget and project documents in regards to assigned PPO projects. Gathers loss data, photographs and reports; evaluates information and prepares claims for DAS Risk Management which includes a thorough analysis of incidences. Works with DAS Fleet Services and agency managers in the administration of the OYA motor vehicle fleet. To request a copy of the position description, which includes all duties and working conditions, please email OYA HR Recruiter. Additional Information: Telecommute/Remote Work: This position is eligible for part-time (flexible) telecommute/remote work. This position is based at our Central Office in Salem, Oregon and may be required to come in to the MacLaren Youth Correctional Facility in Woodburn, OR on an as needed basis and/or to travel to facilities/field offices throughout the state. Representation: This position is represented by the Service Employees International Union (SEIU/OPEU). Relocation: Possible relocation assistance may be available. This recruitment may be used to fill future vacancies. ABOUT OYA At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments. If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you!  People of color, women, and other members of historically marginalized communities are strongly encouraged to apply! Please take a moment to watch this quick video about Oregon Youth Authority, our team and our culture  bit.ly/work4OYA . For more information please visit  www.oregon.gov/oya . What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan . Discover more about working in Oregon state government by  clicking here . What You Need To Qualify two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. Note: One year of postsecondary education may be substituted for up to one year of the experience. Special Requirements Driver's License: Driving is an essential function of this position. A valid driver license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s). DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: If you have these qualities, let us know! It’s how we will choose whom to move forward! Note: You do not need to have all of these qualities to be eligible for this position. Demonstrated excellent customer service experience Experience working with Building maintenance work order system (opening, closing, tracking) Data entry experience in Computerize Maintenance Management Systems (CMMS) Demonstrated experience tracking information for building maintenance departments such as asset inventory, budget/financial, department's projects and tasks, energy use (electricity, water, gas, etc.), building life safety system inspection (fire alarm, fire suppression, etc.) Experience with purchase orders. (creating, tracking, etc.) Experience with maintaining managers' schedules and priorities and coordinating meeting logistics Proficient with Microsoft Office Word, Excel and PowerPoint or similar software. Experience with emergency action plan maintenance and development Two years or more experience with building maintenance departments. How to apply: Complete the application fully. Complete the questionnaire / supplemental questions. After you submit your application please respond to the public records request authorization and gender identity questionnaire. This step will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox. If you are a veteran, you may receive preference. Click here for more information about veterans’ preference . The task to claim preference will come after the public records request and gender identity questionnaire tasks. Click here for a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. Good Information To Know: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be. Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 503-373-7301. Oregon Relay Service can be reached by calling 7-1-1. Pre-employment Checks: In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.  In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities.  In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.  All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment. All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Responsible for assisting the The Woodlands, TX lending team as directed in the following areas; servicing, processing, lending/origination and serve as a resource for completing assigned projects and tasks as needed along with other administrative duties. Responsible for preparing and/or coordinating loan documentation for consumer, commercial, and real estate loans Coordinate loan and deposit related due diligence as requested by Loan Production Officer(s) Manage and coordinate various loan and deposit related customer requests and provide problem resolution when necessary Prepare and prefill internal lending forms for the Loan Production Officer(s) Maintain the sales pipeline report, CRM system inputs, and assist the Loan Production Officer(s) with updating to prepare for weekly staff meetings Manage the receipt and organization of prospect documentation and forms from the Loan Production Officer(s) Other customary administrative tasks as requested Education, Requirements and Skills:   High school diploma or equivalent College degree preferred 1-2 years of banking or job related experience Computer skills including MS Word, Excel and Outlook Track record of providing competent, friendly and professional customer service Excellent written and verbal communication skills Ability to work well independently and within a team environment with proven ability to meet deadlines Attention to detail a must; must be a self-starter with the ability to multi-task Strong organizational and time management skills with the ability to learn and prioritize specialized loan processing tasks Salary Grade 03 EOE/Disability/Veteran