JOB ANNOUNCEMENT
ANNOUNCEMENT NUMBER: 07-2022
OPENS: April 13, 2022
CLOSES: April 27, 2022
Position Title: Executive Assistant
Location: Washington, D.C. / National Headquarters
Reports to: Chief Executive Officer
Classification : Exempt -Administrative Salary
Organization: The League of United Latin American Citizens (LULAC) is a non-profit organization and serves as the nation’s largest and oldest civil rights volunteer-based organization that empowers Hispanic Americans and builds strong Latino communities. Headquartered in Washington, DC, with over 1,000 councils around the United States and Puerto Rico, LULAC’s programs, services and advocacy address the most important issues for Latinos, meeting critical needs of today and the future. For more information, visit www.LULAC.org.
Essential Duties: The Executive Assistant (EA) provides high-level administrative support to the Chief Executive Officer (CEO). The EA is responsible for managing the business calendar, scheduling and confirming meetings, arranging conference calls and ensuring all meeting materials required are prepared in advance for the CEO. The EA is also responsible for tracking details such as information on contacts, interacting with important clients and managing and handling travel arrangements for the CEO. Other duties include conducting research on assigned topics, preparing reports, correspondence, and handling information requests, and safeguarding sensitive information. Additionally, this position requires many standard duties of an assistant, but also a high level of flexibility and openness in both the hours available for work and the type of assignments that the CEO may request. Confidentiality is very important factor for this position since the individual will have excess to sensitive internal data and information. The EA may be requested to attend and/or travel in support the CEO at top level meetings, and/or internal meetings and functions.
Duties and Responsibilities
Provides high-level administrative support and assistance to the
Manages all aspects of the CEO’s business
Anticipate, prioritize, organize and prepare the CEO for travel, meetings and
Screen phone calls, emails, mail and visitors; route and resolve information requests pertaining to the
At the discretion of the CEO, represents the CEO at meetings and/or functions, takes notes and records minutes.
Acts as a liaison between CEO and
Prepares reports, memos, letters, and other documents in final format at the request of the
Organize, file and retrieve corporate documents, records and
Makes travel arrangements for the CEO and ensure the travel itinerary is complete and contains all materials and documents required for the trip.
Coordinates CEO travel itinerary with local councils, sponsors, clients, and other entities in the area as per the CEO’s
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Competencies :
Communication Proficiency
Time Management
Collaboration Skills
Personal Effectiveness/Credibility
Flexibility
Stress Management/Composure
Organizational Skills
Proficient in using Office Suite software
Knowledge of office administration, procedures, and recordkeeping systems.
Knowledge, Skills, and Abilities
Proficient in oral and written communication skills in English and
Strong organizational, administrative and time management
Ability to conduct thorough research and report resources and
Strong working knowledge of Microsoft Office Suite products, Internet tools, utilizing social networks and online
Experience in office administration and
Ability to work under stress and maintain confidentiality and composure.
Required Education and Experience :
Education: Minimum High school diploma and/or degree or certification in Administrative /Executive Assistant.
Experience : Six (6) plus solid years of Executive Assistant work experience supporting executive level personnel performing in a similar type of position.
Work Status: United States Citizen or Permanent Resident Required
Salary Range : $ $55,000-$60,000/year
Commensurate according to years of experience. All employees must meet a 6-month probationary period. Continuation of this position is dependent on the candidate meeting jointly determined performance goals.
Benefits :
Accrual of 8 hours of sick time and 8 hours of vacation time per month
11 Paid Federal Holidays
Health, Dental, Vision and Life Insurance available for enrollment
Retirement Plan
How to Apply: Candidates should submit their resume demonstrating qualifications, education and work experience required for the position. All applications must be submitted electronically to jobs@lulac.org by 5:00pm EST on the closing date. Any questions may be directed via email to the Human Resource Officer at jobs@lulac.org.
LULAC is committed to diversity among its staff, and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. LULAC is an equal opportunity employer and it is our policy to recruit, hire, train, promote, and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or physical disability, or any other legally protected basis. LULAC will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.
Apr 13, 2022
Full time
JOB ANNOUNCEMENT
ANNOUNCEMENT NUMBER: 07-2022
OPENS: April 13, 2022
CLOSES: April 27, 2022
Position Title: Executive Assistant
Location: Washington, D.C. / National Headquarters
Reports to: Chief Executive Officer
Classification : Exempt -Administrative Salary
Organization: The League of United Latin American Citizens (LULAC) is a non-profit organization and serves as the nation’s largest and oldest civil rights volunteer-based organization that empowers Hispanic Americans and builds strong Latino communities. Headquartered in Washington, DC, with over 1,000 councils around the United States and Puerto Rico, LULAC’s programs, services and advocacy address the most important issues for Latinos, meeting critical needs of today and the future. For more information, visit www.LULAC.org.
Essential Duties: The Executive Assistant (EA) provides high-level administrative support to the Chief Executive Officer (CEO). The EA is responsible for managing the business calendar, scheduling and confirming meetings, arranging conference calls and ensuring all meeting materials required are prepared in advance for the CEO. The EA is also responsible for tracking details such as information on contacts, interacting with important clients and managing and handling travel arrangements for the CEO. Other duties include conducting research on assigned topics, preparing reports, correspondence, and handling information requests, and safeguarding sensitive information. Additionally, this position requires many standard duties of an assistant, but also a high level of flexibility and openness in both the hours available for work and the type of assignments that the CEO may request. Confidentiality is very important factor for this position since the individual will have excess to sensitive internal data and information. The EA may be requested to attend and/or travel in support the CEO at top level meetings, and/or internal meetings and functions.
Duties and Responsibilities
Provides high-level administrative support and assistance to the
Manages all aspects of the CEO’s business
Anticipate, prioritize, organize and prepare the CEO for travel, meetings and
Screen phone calls, emails, mail and visitors; route and resolve information requests pertaining to the
At the discretion of the CEO, represents the CEO at meetings and/or functions, takes notes and records minutes.
Acts as a liaison between CEO and
Prepares reports, memos, letters, and other documents in final format at the request of the
Organize, file and retrieve corporate documents, records and
Makes travel arrangements for the CEO and ensure the travel itinerary is complete and contains all materials and documents required for the trip.
Coordinates CEO travel itinerary with local councils, sponsors, clients, and other entities in the area as per the CEO’s
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Competencies :
Communication Proficiency
Time Management
Collaboration Skills
Personal Effectiveness/Credibility
Flexibility
Stress Management/Composure
Organizational Skills
Proficient in using Office Suite software
Knowledge of office administration, procedures, and recordkeeping systems.
Knowledge, Skills, and Abilities
Proficient in oral and written communication skills in English and
Strong organizational, administrative and time management
Ability to conduct thorough research and report resources and
Strong working knowledge of Microsoft Office Suite products, Internet tools, utilizing social networks and online
Experience in office administration and
Ability to work under stress and maintain confidentiality and composure.
Required Education and Experience :
Education: Minimum High school diploma and/or degree or certification in Administrative /Executive Assistant.
Experience : Six (6) plus solid years of Executive Assistant work experience supporting executive level personnel performing in a similar type of position.
Work Status: United States Citizen or Permanent Resident Required
Salary Range : $ $55,000-$60,000/year
Commensurate according to years of experience. All employees must meet a 6-month probationary period. Continuation of this position is dependent on the candidate meeting jointly determined performance goals.
Benefits :
Accrual of 8 hours of sick time and 8 hours of vacation time per month
11 Paid Federal Holidays
Health, Dental, Vision and Life Insurance available for enrollment
Retirement Plan
How to Apply: Candidates should submit their resume demonstrating qualifications, education and work experience required for the position. All applications must be submitted electronically to jobs@lulac.org by 5:00pm EST on the closing date. Any questions may be directed via email to the Human Resource Officer at jobs@lulac.org.
LULAC is committed to diversity among its staff, and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. LULAC is an equal opportunity employer and it is our policy to recruit, hire, train, promote, and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or physical disability, or any other legally protected basis. LULAC will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III. The successful candidate may be assigned to either the Melbourne Campus or the Cocoa Campus in Melbourne or Cocoa, Florida.
Provides administrative support to the Collegewide Chair and faculty within the disciplines.
The following minimum qualifications for this position must be met before any applicant will be considered:
High School Diploma or GED.
Associate’s degree from a regionally accredited institution preferred.
At least 5 years of related work experience.
Excellent communication (both written and oral) and customer service skills.
Exhibits evidence of accuracy, attention to detail, efficiency and confidentiality.
Proficient in use of computer/word processing software preferably to include Banner.
Ability to work independently and good problem-solving skills.
Valid Florida Motor Vehicle Operator’s license required. Reasonable accommodations may be made to individuals with disabilities unable to obtain a driver’s license. In such cases, a valid Florida ID is required.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to occasionally lift, push, pull and/or move up to 40 pounds.
Ability to sit at a desk and view display screen for extended periods of time.
Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty and other customer traffic.
Must be flexible and be able to prioritize a heavy workload given the changing demands of the office.
The annual salary is $27,300 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from May 26, 2022 through June 5, 2022 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
May 26, 2022
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III. The successful candidate may be assigned to either the Melbourne Campus or the Cocoa Campus in Melbourne or Cocoa, Florida.
Provides administrative support to the Collegewide Chair and faculty within the disciplines.
The following minimum qualifications for this position must be met before any applicant will be considered:
High School Diploma or GED.
Associate’s degree from a regionally accredited institution preferred.
At least 5 years of related work experience.
Excellent communication (both written and oral) and customer service skills.
Exhibits evidence of accuracy, attention to detail, efficiency and confidentiality.
Proficient in use of computer/word processing software preferably to include Banner.
Ability to work independently and good problem-solving skills.
Valid Florida Motor Vehicle Operator’s license required. Reasonable accommodations may be made to individuals with disabilities unable to obtain a driver’s license. In such cases, a valid Florida ID is required.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to occasionally lift, push, pull and/or move up to 40 pounds.
Ability to sit at a desk and view display screen for extended periods of time.
Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty and other customer traffic.
Must be flexible and be able to prioritize a heavy workload given the changing demands of the office.
The annual salary is $27,300 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from May 26, 2022 through June 5, 2022 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Federal Reserve Board
Washington District of Columbia
DESCRIPTION/RESPONSIBILITIES: The Business Management Analyst is responsible for and performs various administrative and operations management duties, including helping to review and distribute reports to internal division management and employees on various administrative operations functions that will include budget procurement, and other financial matters along with supervision of the Legal Staff Assistants. Duties may also include Recruitment, HR Systems, Board Policies, Space Planning, Travel, Event Planning, and/or other areas as assigned. The position expectations are commensurate with FR-level.
Budget : Assists with the preparation, administration, and/or maintenance of all or portions of the division budgets. This may include working with managers to input and track expenditures and assist with some data analysis. Assists with the preparation of reports on both a regular basis (e.g., monthly, quarterly, year-end) and at the request of division management.
Procurement : Tracks purchases across a variety of areas and enters related information into the procurement system. This may include managing a purchase card and/or ordering various supplies for the division. May provide information to managers to assist with the preparation of statements of work for purchases and contracts and help enter information into the procurement system.
Recruitment : Assists with the recruitment and hiring process for various positions in the division in coordination with HR Talent Acquisition. This may include helping to maintain division job descriptions and job postings, and processing recruitment actions in the applicant tracking system. May assist with interview logistics (e.g., scheduling).
HR Management : Utilizes HR Systems and databases to input personnel data for the division including job actions, promotions, salaries, rewards, and/or recruitment requisition information. This may include inputting data to support pieces of the personnel management process (e.g., reward & recognition pools, reassignments). Maintains understanding of existing Board HR practices/procedures and assists with the development of division-specific Human Capital solutions (e.g., policies, practices, programs, training, etc.). May also partner with Management Division (e.g., Compensation, Talent Acquisition, or other HR functional areas).
Policy : Maintains familiarity with Board and division administrative policies and procedures to ensure compliance. This may include working closely with HR staff in all HR policy areas (e.g., Compensation, Talent Acquisition, Travel, Leave, and Payroll) for general policy-related matters.
Space Planning : Assists with the coordination of office spaces across the division including office moves, furniture set-up and movement, telephones, and other space-related efforts for new and existing staff to meet division demands. This may include coordinating with facility services to ensure building services are maintained and facility-related problems are remedied.
Travel : May coordinate components of division travel to include approvals, budget aspects, or actual arrangements. May also assist with ensuring travel program compliance, providing policy guidance to employees, developing reports, and advising on travel metrics.
Event Planning : May provide logistical and/or administrative support to the planning, scheduling, material preparation, and/or food and beverage arrangements for various division meetings or events. May coordinate with audio visual staff to ensure meeting collaboration tools run smoothly (e.g., skype, conference calls, video etc.).
Emergency Preparedness : May assist with division efforts related to Board emergency preparedness activities (e.g., conducting employee accountability procedures within specified timeframes, supporting continuity of operations plans (COOP), etc.).
Performs additional duties as assigned.
REQUIRED SKILLS: Qualifications FR- 23 Requires a bachelor’s degree or equivalent experience and a minimum of 1 year of related experience. Must have knowledge of some technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have the ability to work with others on the application of qualitative and quantitative analysis. Must have a good customer service orientation and interpersonal skills, to include oral and written communication skills, as well as the ability to assist with change management efforts. Must be able to work effectively with more senior Business Management Analysts. Should possess the ability to exercise judgment, initiative, and confidentiality in all areas of responsibilities
Qualifications FR- 24 Requires a bachelor’s degree or equivalent experience and a minimum of 2 years of related experience. Must have working knowledge of many technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have familiarity with the application of qualitative and quantitative analysis. Must have a strong customer service orientation and interpersonal skills, to include oral and written communication skills, as well as the ability to assist with change management efforts. Must be able to work effectively with more senior Business Management Analysts. Should possess the ability to exercise judgment, initiative, and confidentiality in all areas of responsibilities.
Qualifications FR- 25 Requires a bachelor’s degree or equivalent experience and a minimum of 3 years of related experience. Must have excellent knowledge of most technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have demonstrated knowledge of and competence in the application of qualitative and quantitative analysis. Requires excellent analytical and problem-solving ability. Must have excellent customer service orientation and interpersonal skills, to include good oral and written communication skills, as well as the ability to train others and influence change management efforts. Must be able to work effectively with more senior Business Management Analysts and also be able to explain administrative and operations issues/concepts of moderate complexity to staff members as needed. Should possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities.
Qualifications FR- 26 Requires a bachelor’s degree or equivalent experience and a minimum of 4 years of relevant experience. Must have advanced knowledge of technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have advanced knowledge of and ability to apply qualitative and quantitative analysis. Requires advanced analytical and problem-solving ability. Must have advanced customer service orientation and interpersonal skills, to include strong oral and written communication skills, as well as the ability to train others and influence or lead change management efforts. Must be able to work effectively with senior management and also be able to explain some complex administrative and operations issues/concepts to staff members. Must possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities.
Remarks: Experience with budget and procurement a plus. Supervisory skills a plus. Must possess strong organizational skills; attention to detail; strong analytical ability; and strong oral and written communication skills (including the ability to interact effectively with management and staff at all levels). Must have the ability to handle multiple assignments simultaneously and organize projects and see them through successful completion with minimal supervision. Must be technologically savvy and be proficient with Word and Excel including creating and maintaining complex spreadsheets. Must be able to exercise sound judgment and a high level of discretion given the access to highly sensitive information.
May 24, 2022
Full time
DESCRIPTION/RESPONSIBILITIES: The Business Management Analyst is responsible for and performs various administrative and operations management duties, including helping to review and distribute reports to internal division management and employees on various administrative operations functions that will include budget procurement, and other financial matters along with supervision of the Legal Staff Assistants. Duties may also include Recruitment, HR Systems, Board Policies, Space Planning, Travel, Event Planning, and/or other areas as assigned. The position expectations are commensurate with FR-level.
Budget : Assists with the preparation, administration, and/or maintenance of all or portions of the division budgets. This may include working with managers to input and track expenditures and assist with some data analysis. Assists with the preparation of reports on both a regular basis (e.g., monthly, quarterly, year-end) and at the request of division management.
Procurement : Tracks purchases across a variety of areas and enters related information into the procurement system. This may include managing a purchase card and/or ordering various supplies for the division. May provide information to managers to assist with the preparation of statements of work for purchases and contracts and help enter information into the procurement system.
Recruitment : Assists with the recruitment and hiring process for various positions in the division in coordination with HR Talent Acquisition. This may include helping to maintain division job descriptions and job postings, and processing recruitment actions in the applicant tracking system. May assist with interview logistics (e.g., scheduling).
HR Management : Utilizes HR Systems and databases to input personnel data for the division including job actions, promotions, salaries, rewards, and/or recruitment requisition information. This may include inputting data to support pieces of the personnel management process (e.g., reward & recognition pools, reassignments). Maintains understanding of existing Board HR practices/procedures and assists with the development of division-specific Human Capital solutions (e.g., policies, practices, programs, training, etc.). May also partner with Management Division (e.g., Compensation, Talent Acquisition, or other HR functional areas).
Policy : Maintains familiarity with Board and division administrative policies and procedures to ensure compliance. This may include working closely with HR staff in all HR policy areas (e.g., Compensation, Talent Acquisition, Travel, Leave, and Payroll) for general policy-related matters.
Space Planning : Assists with the coordination of office spaces across the division including office moves, furniture set-up and movement, telephones, and other space-related efforts for new and existing staff to meet division demands. This may include coordinating with facility services to ensure building services are maintained and facility-related problems are remedied.
Travel : May coordinate components of division travel to include approvals, budget aspects, or actual arrangements. May also assist with ensuring travel program compliance, providing policy guidance to employees, developing reports, and advising on travel metrics.
Event Planning : May provide logistical and/or administrative support to the planning, scheduling, material preparation, and/or food and beverage arrangements for various division meetings or events. May coordinate with audio visual staff to ensure meeting collaboration tools run smoothly (e.g., skype, conference calls, video etc.).
Emergency Preparedness : May assist with division efforts related to Board emergency preparedness activities (e.g., conducting employee accountability procedures within specified timeframes, supporting continuity of operations plans (COOP), etc.).
Performs additional duties as assigned.
REQUIRED SKILLS: Qualifications FR- 23 Requires a bachelor’s degree or equivalent experience and a minimum of 1 year of related experience. Must have knowledge of some technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have the ability to work with others on the application of qualitative and quantitative analysis. Must have a good customer service orientation and interpersonal skills, to include oral and written communication skills, as well as the ability to assist with change management efforts. Must be able to work effectively with more senior Business Management Analysts. Should possess the ability to exercise judgment, initiative, and confidentiality in all areas of responsibilities
Qualifications FR- 24 Requires a bachelor’s degree or equivalent experience and a minimum of 2 years of related experience. Must have working knowledge of many technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have familiarity with the application of qualitative and quantitative analysis. Must have a strong customer service orientation and interpersonal skills, to include oral and written communication skills, as well as the ability to assist with change management efforts. Must be able to work effectively with more senior Business Management Analysts. Should possess the ability to exercise judgment, initiative, and confidentiality in all areas of responsibilities.
Qualifications FR- 25 Requires a bachelor’s degree or equivalent experience and a minimum of 3 years of related experience. Must have excellent knowledge of most technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have demonstrated knowledge of and competence in the application of qualitative and quantitative analysis. Requires excellent analytical and problem-solving ability. Must have excellent customer service orientation and interpersonal skills, to include good oral and written communication skills, as well as the ability to train others and influence change management efforts. Must be able to work effectively with more senior Business Management Analysts and also be able to explain administrative and operations issues/concepts of moderate complexity to staff members as needed. Should possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities.
Qualifications FR- 26 Requires a bachelor’s degree or equivalent experience and a minimum of 4 years of relevant experience. Must have advanced knowledge of technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have advanced knowledge of and ability to apply qualitative and quantitative analysis. Requires advanced analytical and problem-solving ability. Must have advanced customer service orientation and interpersonal skills, to include strong oral and written communication skills, as well as the ability to train others and influence or lead change management efforts. Must be able to work effectively with senior management and also be able to explain some complex administrative and operations issues/concepts to staff members. Must possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities.
Remarks: Experience with budget and procurement a plus. Supervisory skills a plus. Must possess strong organizational skills; attention to detail; strong analytical ability; and strong oral and written communication skills (including the ability to interact effectively with management and staff at all levels). Must have the ability to handle multiple assignments simultaneously and organize projects and see them through successful completion with minimal supervision. Must be technologically savvy and be proficient with Word and Excel including creating and maintaining complex spreadsheets. Must be able to exercise sound judgment and a high level of discretion given the access to highly sensitive information.
At Rock Health, we’re making healthcare massively better by investing in the next generation of entrepreneurs, advising major corporations on what matters in digital health, and working to scale health equity for all humanity.
About Rock Health Advisory:
Rock Health Advisory supports leaders within major corporations on strategic initiatives to change healthcare for the better. Through our consulting practice and membership program, we help teams at leading Fortune 500 companies—across healthcare, technology, retail, and more—on strategies to bridge the gap between entrepreneurial innovation and the status quo by improving their existing products and services and building new ones. Put simply, our mandate is impact. We want to make healthcare massively better for every human being.
About the Role:
We’re hiring a detail-oriented and organized Business Operations Coordinator to work within our growing digital health Consulting practice. You will work directly with the General Manager and Principal as well as the Business Operations Manager of the Consulting practice. You will also interface with the rest of the Rock Health team and work closely with clients and external stakeholders.
We are looking for someone eager to grow alongside our growing organization. You will learn a ton about different aspects of running and growing a business and have the chance to take on new opportunities as they emerge.
This role is remote, however the team travels to meet in person every ~2 months in various cities for co-working weeks. There are also planned events that happen throughout the year that you may be required to attend.
About You:
You are a problem solver, always one step ahead with a solution to whatever comes up. You can manage multiple balls in the air without dropping them. You have attention to detail and an eye for value-added improvements. You are organized, but don’t let the process bog you down. You are a positive, open, and reliable teammate—someone your team can always count on. You are eager to work in a team environment that presents opportunities to grow and develop professional skills that are transferable to various career paths. You know that doing excellent work means sharing responsibility and supporting your teammates. You are a resilient person, capable of embracing change and are comfortable with ambiguous situations that require you to learn on-the-job.
You are excited by the opportunity to work on a growing team at Rock Health and to build your skillset.
Responsibilities:
Right hand person for General Manager and Principal(s) of Rock Health Consulting:
Maintaining communication with clients as well as internal team members
Owning calendar management, including scheduling (maintaining communication with clients and internal team members, helping to troubleshoot conflicts, prioritizing and making judgment calls)
Managing contacts and correspondence, supporting CRM maintenance, and drafting and responding to emails
Organizing travel plans
Processing GM and Principal(s) expenses
Coordinating in-person meetings when traveling to other locations/conferences
Support to Business Operations Manager of Rock Health Consulting:
Planning and organizing team events and cowork weeks
Assisting with various urgent or time sensitive tasks that may arise on a daily basis
Serving as a thought partner on streamlining and designing new processes as the consulting practice grows (ie: recruiting, consulting team activities and agenda)
Sustaining organizational document and knowledge management
Qualifications:
Excellent organization skills, ability to maintain and develop trackers
Strong attention to detail, without losing sight of the bigger picture
Ability to assist with multiple projects at once, and prioritize in the face of numerous tasks
Passion for helping those around you and fostering a positive team environment
Competence with Google workspace, Slack, Zoom, and ability to learn new tools quickly
2-5 years of experience in an operational role, chief-of-staff, or executive admin role is a major plus
May 20, 2022
Full time
At Rock Health, we’re making healthcare massively better by investing in the next generation of entrepreneurs, advising major corporations on what matters in digital health, and working to scale health equity for all humanity.
About Rock Health Advisory:
Rock Health Advisory supports leaders within major corporations on strategic initiatives to change healthcare for the better. Through our consulting practice and membership program, we help teams at leading Fortune 500 companies—across healthcare, technology, retail, and more—on strategies to bridge the gap between entrepreneurial innovation and the status quo by improving their existing products and services and building new ones. Put simply, our mandate is impact. We want to make healthcare massively better for every human being.
About the Role:
We’re hiring a detail-oriented and organized Business Operations Coordinator to work within our growing digital health Consulting practice. You will work directly with the General Manager and Principal as well as the Business Operations Manager of the Consulting practice. You will also interface with the rest of the Rock Health team and work closely with clients and external stakeholders.
We are looking for someone eager to grow alongside our growing organization. You will learn a ton about different aspects of running and growing a business and have the chance to take on new opportunities as they emerge.
This role is remote, however the team travels to meet in person every ~2 months in various cities for co-working weeks. There are also planned events that happen throughout the year that you may be required to attend.
About You:
You are a problem solver, always one step ahead with a solution to whatever comes up. You can manage multiple balls in the air without dropping them. You have attention to detail and an eye for value-added improvements. You are organized, but don’t let the process bog you down. You are a positive, open, and reliable teammate—someone your team can always count on. You are eager to work in a team environment that presents opportunities to grow and develop professional skills that are transferable to various career paths. You know that doing excellent work means sharing responsibility and supporting your teammates. You are a resilient person, capable of embracing change and are comfortable with ambiguous situations that require you to learn on-the-job.
You are excited by the opportunity to work on a growing team at Rock Health and to build your skillset.
Responsibilities:
Right hand person for General Manager and Principal(s) of Rock Health Consulting:
Maintaining communication with clients as well as internal team members
Owning calendar management, including scheduling (maintaining communication with clients and internal team members, helping to troubleshoot conflicts, prioritizing and making judgment calls)
Managing contacts and correspondence, supporting CRM maintenance, and drafting and responding to emails
Organizing travel plans
Processing GM and Principal(s) expenses
Coordinating in-person meetings when traveling to other locations/conferences
Support to Business Operations Manager of Rock Health Consulting:
Planning and organizing team events and cowork weeks
Assisting with various urgent or time sensitive tasks that may arise on a daily basis
Serving as a thought partner on streamlining and designing new processes as the consulting practice grows (ie: recruiting, consulting team activities and agenda)
Sustaining organizational document and knowledge management
Qualifications:
Excellent organization skills, ability to maintain and develop trackers
Strong attention to detail, without losing sight of the bigger picture
Ability to assist with multiple projects at once, and prioritize in the face of numerous tasks
Passion for helping those around you and fostering a positive team environment
Competence with Google workspace, Slack, Zoom, and ability to learn new tools quickly
2-5 years of experience in an operational role, chief-of-staff, or executive admin role is a major plus
Title: Community & Civic Engagement Associate
Department: Community & Civic Engagement
Status: Non-Exempt
Reports to: SVP, Community & Civic Engagement
Positions Reporting to this Position: None
Location: Flexible (within the United States)
Union Position: Yes
Job Classification Level: A
Salary Range (depending on experience) : $50,420-$59,002
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
One of the largest and fastest growing areas of work for LCV and its sister organization LCV Education Fund is using civic engagement and grassroots community organizing to fight for climate justice, pollution-free communities and an inclusive, accessible and participatory democracy. Through programs like Chispa , a grassroots organizing program operating in six states (Arizona, Colorado, Florida, Maryland, Nevada, and Texas), we are building a powerful new environmental leadership base within communities of color through the Clean Buses for Healthy Niños campaign, as well as our civic engagement program that has helped over 1.5 million individuals register to vote since our first program in 2012 and won ballot measures that made voting easier and more accessible for our growing electorate in communities across the country.
The Community and Civic Engagement (CCE) Associate will assist with the tracking of the department budgets and provide administrative support, including preparation of materials, presentations and reports. This role will directly support the Senior Vice President for Community and Civic Engagement and provide general support to the CCE department. The ideal candidate is highly organized, with a strong attention to detail, and shares our commitment to the power of everyday people to affect profound change in their communities and our nation.
Responsibilities :
Assist SVP for CCE with scheduling and other administrative matters.
Track and maintain records of the SVP for CCE’s fundraising activities. Work with the Development department to update and monitor fundraising.
Support the CCE department’s Senior Leadership Team with cross-program and -departmental administrative matters.
Track department spending. Work with program and state directors to ensure timely and accurate budget monitoring.
Provide general administrative support to the CCE department, including processing department check requests, maintaining list serves and scheduling department meetings.
Record and distribute meeting notes, materials and minutes for key Board Committees and other meetings with outside organizations.
Coordinate logistics for meetings and events including booking meeting rooms, transportation, meals, audio-visual needs, etc., as needed.
Archive all department-wide materials and documents.
Research & Organizing Reports
Assist the SVP for CCE and CCE Senior Leadership Team with preparing program reports, fundraising proposals and reports, as well as monitoring foundation, LCV, and LCV Education Fund reporting and proposal deadlines.
Organize all CCE department written materials for Board, donor, and ally meetings and pitches.
Draft meeting materials for the Board of Directors and outside organization meetings.
Additional Duties
Contribute to LCV’s commitment to integrating racial justice and equity into the work we do and who we do it with and ensuring an inclusive organizational culture.
Actively participate in staff task forces and working groups to help improve and inform the organization’s practices and policies, as needed.
Perform other duties as assigned.
Qualifications :
Work Experience: Required - Minimum of one year of experience in administrative, community organizing, civic engagement, advocacy or related work. Preferred - Experience in tracking budgets and managing multiple projects and tasks.
Skills: Excellent writer and researcher. Excellent with Excel, PowerPoint or other presentation software. Well-organized, thorough & detail-oriented, able to manage multiple tasks at once with various departments to achieve shared goals. Bilingual skills in English and Spanish a plus.
Cultural Competence: Shares our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture. Interested in expanding analysis and knowledge about the role that racial inequity plays in our society. Interested in environmental and climate justice issues, building grassroots power through community organizing, and ensuring that we have an accessible and participatory democracy that reflects all of our nation’s people.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Able to work hours exceeding stated office hours, as needed; ability and willingness to travel up to 10% as needed for staff retreats, conferences or other events in Washington, DC and other cities. The location of this position is flexible. Applicants need to be located in and legally authorized to work in the United States. Please note that most LCV staff are currently working remotely, with an option for in-person work.
To Apply : Send cover letter and resume to hr@lcv.org with “CCE Associate” in the subject line by June 1, 2022. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
May 16, 2022
Full time
Title: Community & Civic Engagement Associate
Department: Community & Civic Engagement
Status: Non-Exempt
Reports to: SVP, Community & Civic Engagement
Positions Reporting to this Position: None
Location: Flexible (within the United States)
Union Position: Yes
Job Classification Level: A
Salary Range (depending on experience) : $50,420-$59,002
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
One of the largest and fastest growing areas of work for LCV and its sister organization LCV Education Fund is using civic engagement and grassroots community organizing to fight for climate justice, pollution-free communities and an inclusive, accessible and participatory democracy. Through programs like Chispa , a grassroots organizing program operating in six states (Arizona, Colorado, Florida, Maryland, Nevada, and Texas), we are building a powerful new environmental leadership base within communities of color through the Clean Buses for Healthy Niños campaign, as well as our civic engagement program that has helped over 1.5 million individuals register to vote since our first program in 2012 and won ballot measures that made voting easier and more accessible for our growing electorate in communities across the country.
The Community and Civic Engagement (CCE) Associate will assist with the tracking of the department budgets and provide administrative support, including preparation of materials, presentations and reports. This role will directly support the Senior Vice President for Community and Civic Engagement and provide general support to the CCE department. The ideal candidate is highly organized, with a strong attention to detail, and shares our commitment to the power of everyday people to affect profound change in their communities and our nation.
Responsibilities :
Assist SVP for CCE with scheduling and other administrative matters.
Track and maintain records of the SVP for CCE’s fundraising activities. Work with the Development department to update and monitor fundraising.
Support the CCE department’s Senior Leadership Team with cross-program and -departmental administrative matters.
Track department spending. Work with program and state directors to ensure timely and accurate budget monitoring.
Provide general administrative support to the CCE department, including processing department check requests, maintaining list serves and scheduling department meetings.
Record and distribute meeting notes, materials and minutes for key Board Committees and other meetings with outside organizations.
Coordinate logistics for meetings and events including booking meeting rooms, transportation, meals, audio-visual needs, etc., as needed.
Archive all department-wide materials and documents.
Research & Organizing Reports
Assist the SVP for CCE and CCE Senior Leadership Team with preparing program reports, fundraising proposals and reports, as well as monitoring foundation, LCV, and LCV Education Fund reporting and proposal deadlines.
Organize all CCE department written materials for Board, donor, and ally meetings and pitches.
Draft meeting materials for the Board of Directors and outside organization meetings.
Additional Duties
Contribute to LCV’s commitment to integrating racial justice and equity into the work we do and who we do it with and ensuring an inclusive organizational culture.
Actively participate in staff task forces and working groups to help improve and inform the organization’s practices and policies, as needed.
Perform other duties as assigned.
Qualifications :
Work Experience: Required - Minimum of one year of experience in administrative, community organizing, civic engagement, advocacy or related work. Preferred - Experience in tracking budgets and managing multiple projects and tasks.
Skills: Excellent writer and researcher. Excellent with Excel, PowerPoint or other presentation software. Well-organized, thorough & detail-oriented, able to manage multiple tasks at once with various departments to achieve shared goals. Bilingual skills in English and Spanish a plus.
Cultural Competence: Shares our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture. Interested in expanding analysis and knowledge about the role that racial inequity plays in our society. Interested in environmental and climate justice issues, building grassroots power through community organizing, and ensuring that we have an accessible and participatory democracy that reflects all of our nation’s people.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Able to work hours exceeding stated office hours, as needed; ability and willingness to travel up to 10% as needed for staff retreats, conferences or other events in Washington, DC and other cities. The location of this position is flexible. Applicants need to be located in and legally authorized to work in the United States. Please note that most LCV staff are currently working remotely, with an option for in-person work.
To Apply : Send cover letter and resume to hr@lcv.org with “CCE Associate” in the subject line by June 1, 2022. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
The Leadership Conference on Civil & Human Rights
Washington, DC
Who We Are:
The Leadership Conference on Civil and Human Rights, a 501(c)(4) organization, is the premier coalition of more than 230 organizations which promotes and protects civil and human rights in America. The Leadership Conference has coordinated national lobbying efforts on behalf of every major civil rights law since 1957. To learn more about The Leadership Conference, please visit www.civilrights.org .
The Leadership Conference Education Fund, a 501(c)(3) organization, builds public will for federal policies that promote and protect civil and human rights in the US. Founded in 1969 as the education and research arm of The Leadership Conference, the Education Fund’s campaigns empower advocates to push for progressive change in the US. To learn more about the Education Fund, please visit www.leadershipconferenceedfund.org .
About the Role:
The Campaigns and Programs Assistant will perform a variety of administrative tasks within the Campaigns and Programs department and support the organization’s civil and human rights campaigns. The individual will have an opportunity to help build and monitor administrative infrastructure that is critical to the success of the organization’s campaigns and programs.
What You Will Do :
Assist in the coordination and maintenance of effective technical support for the Campaigns and Programs department.
Provide strategic management and oversight of the Executive Vice President’s schedule, make determinations on scheduling priorities, and support on preparation for and follow up from meetings.
Manage all administrative support for the Executive Vice President’s travel, logistics, and expense reimbursements.
Ensure that meetings, deadlines, presentations, and other duties of the Campaigns and Programs Department are carried out seamlessly.
Provide external relationship management support that will facilitate the Executive Vice President and campaigns and programs directors to cultivate and manage key relationships with allies, funders, and elected officials.
Coordinate materials, including working with outside vendors that support the planning of events, conferences, and convenings.
Perform other duties as assigned, including coordination of special projects and initiatives.
What You Will Bring :
A Bachelor’s Degree and/or equivalent experience in an administrative or executive assistant role where duties included schedule management and office coordination.
A commitment to human and civil rights.
The ability to work well in a fast-paced environment and to handle complex and competing priorities.
Excellent organizational skills and attention to detail.
Demonstrated ability to exercise initiative, sound judgement, confidentiality, and discretion.
Excellent communication skills are an integral part to this role.
Proficiency in Microsoft applications, database systems, and internet research.
Project management experience is preferred.
What We Offer :
The Organizations offer its employees a comprehensive benefits package, including medical, dental, and vision coverage, and generous personal leave and vacation time. Employees can also take advantage of Flexible Spending Accounts (FSAs) and a retirement savings account.
Salary Range – $49,412.00 – $51,144.00
Office Re-opening Statement:
During the Covid-19 pandemic, staff may opt in to work from the office. Most staff have chosen the option to work remotely. Through an internal working group and staff input, we are assessing how and when we will return more fully to the office. We anticipate that staff will return to the office in some capacity later this year. For now, there is no requirement to work from the office through the end of 2022.
To apply, please visit our Career Center and submit your resume and cover letter. Cover letters are required and should be attached.
Our Commitment to an Inclusive Workplace
The Leadership Conference and The Education Fund are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability.
May 12, 2022
Full time
Who We Are:
The Leadership Conference on Civil and Human Rights, a 501(c)(4) organization, is the premier coalition of more than 230 organizations which promotes and protects civil and human rights in America. The Leadership Conference has coordinated national lobbying efforts on behalf of every major civil rights law since 1957. To learn more about The Leadership Conference, please visit www.civilrights.org .
The Leadership Conference Education Fund, a 501(c)(3) organization, builds public will for federal policies that promote and protect civil and human rights in the US. Founded in 1969 as the education and research arm of The Leadership Conference, the Education Fund’s campaigns empower advocates to push for progressive change in the US. To learn more about the Education Fund, please visit www.leadershipconferenceedfund.org .
About the Role:
The Campaigns and Programs Assistant will perform a variety of administrative tasks within the Campaigns and Programs department and support the organization’s civil and human rights campaigns. The individual will have an opportunity to help build and monitor administrative infrastructure that is critical to the success of the organization’s campaigns and programs.
What You Will Do :
Assist in the coordination and maintenance of effective technical support for the Campaigns and Programs department.
Provide strategic management and oversight of the Executive Vice President’s schedule, make determinations on scheduling priorities, and support on preparation for and follow up from meetings.
Manage all administrative support for the Executive Vice President’s travel, logistics, and expense reimbursements.
Ensure that meetings, deadlines, presentations, and other duties of the Campaigns and Programs Department are carried out seamlessly.
Provide external relationship management support that will facilitate the Executive Vice President and campaigns and programs directors to cultivate and manage key relationships with allies, funders, and elected officials.
Coordinate materials, including working with outside vendors that support the planning of events, conferences, and convenings.
Perform other duties as assigned, including coordination of special projects and initiatives.
What You Will Bring :
A Bachelor’s Degree and/or equivalent experience in an administrative or executive assistant role where duties included schedule management and office coordination.
A commitment to human and civil rights.
The ability to work well in a fast-paced environment and to handle complex and competing priorities.
Excellent organizational skills and attention to detail.
Demonstrated ability to exercise initiative, sound judgement, confidentiality, and discretion.
Excellent communication skills are an integral part to this role.
Proficiency in Microsoft applications, database systems, and internet research.
Project management experience is preferred.
What We Offer :
The Organizations offer its employees a comprehensive benefits package, including medical, dental, and vision coverage, and generous personal leave and vacation time. Employees can also take advantage of Flexible Spending Accounts (FSAs) and a retirement savings account.
Salary Range – $49,412.00 – $51,144.00
Office Re-opening Statement:
During the Covid-19 pandemic, staff may opt in to work from the office. Most staff have chosen the option to work remotely. Through an internal working group and staff input, we are assessing how and when we will return more fully to the office. We anticipate that staff will return to the office in some capacity later this year. For now, there is no requirement to work from the office through the end of 2022.
To apply, please visit our Career Center and submit your resume and cover letter. Cover letters are required and should be attached.
Our Commitment to an Inclusive Workplace
The Leadership Conference and The Education Fund are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability.
Washington State Department of Ecology
Union Gap, WA
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Solid Waste Management (SWM) program within the Department of Ecology is looking to fill an Administrative Assistant 3 position. This position is located in our Central Regional Office (CRO) in Union Gap, WA .
In this role, you will provide administrative support to the solid waste division. This includes supporting the Ecology Youth Corp (EYC). The EYC program hires and employs youth, young adults, and crew supervisors to clean up the sides of state highways in our region. You will gain experience with databases and processing hiring paperwork. Skills learned in this position can be applied in many other higher-level positions.
The mission of the Solid Waste Management (SWM) program is to reduce wastes through prevention and reuse, keep toxics out of the environment, and safely manage what remains.
During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. This position is expected to work in the office 3 days a week.
Application Timeline: This position will remain open until filled, with an initial screening date of May 23, 2022 . In order to be considered for initial screening, please submit an application on or before May 22, 2022 . The agency reserves the right to make an appointment any time after the initial screening date.
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
You will work with other administrative programs and purchasing to accomplish work. You will Help to recruit and support the hiring of litter crews.
What you will do:
Support the administrative functions of the Ecology Youth Corp litter crews.
Help maintain databases.
Keep track of hiring paperwork.
Purchase supplies.
Provide administrative support to the Section Manager as needed.
Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.
Four (4) years of experience and/or education:
Experience: in office/clerical, secretarial, bookkeeping, accounting, or general administrative office work.
Education: High School Diploma or GED. OR college coursework involving a major study in business administration, public administration or closely allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations | College credit hours or degree | Years of required experience
Combination 1 | High School Diploma or GED. | 4 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 years of experience
Combination 5 | A Bachelor's Degree | 0 years of experience
OR
One year of experience as an Administrative Assistant 2, at the Department of Ecology.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email James Rivard at: James.Rivard@ecy.wa .gov . Please do not contact James to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
May 10, 2022
Full time
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Solid Waste Management (SWM) program within the Department of Ecology is looking to fill an Administrative Assistant 3 position. This position is located in our Central Regional Office (CRO) in Union Gap, WA .
In this role, you will provide administrative support to the solid waste division. This includes supporting the Ecology Youth Corp (EYC). The EYC program hires and employs youth, young adults, and crew supervisors to clean up the sides of state highways in our region. You will gain experience with databases and processing hiring paperwork. Skills learned in this position can be applied in many other higher-level positions.
The mission of the Solid Waste Management (SWM) program is to reduce wastes through prevention and reuse, keep toxics out of the environment, and safely manage what remains.
During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. This position is expected to work in the office 3 days a week.
Application Timeline: This position will remain open until filled, with an initial screening date of May 23, 2022 . In order to be considered for initial screening, please submit an application on or before May 22, 2022 . The agency reserves the right to make an appointment any time after the initial screening date.
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
You will work with other administrative programs and purchasing to accomplish work. You will Help to recruit and support the hiring of litter crews.
What you will do:
Support the administrative functions of the Ecology Youth Corp litter crews.
Help maintain databases.
Keep track of hiring paperwork.
Purchase supplies.
Provide administrative support to the Section Manager as needed.
Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.
Four (4) years of experience and/or education:
Experience: in office/clerical, secretarial, bookkeeping, accounting, or general administrative office work.
Education: High School Diploma or GED. OR college coursework involving a major study in business administration, public administration or closely allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations | College credit hours or degree | Years of required experience
Combination 1 | High School Diploma or GED. | 4 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 years of experience
Combination 5 | A Bachelor's Degree | 0 years of experience
OR
One year of experience as an Administrative Assistant 2, at the Department of Ecology.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email James Rivard at: James.Rivard@ecy.wa .gov . Please do not contact James to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
End Citizens United//Let America Vote’s Mission: To fix our democracy by getting big money out of politics and protecting the right to vote. We will work to end our rigged political system by electing reform champions, passing meaningful legislative reforms, and elevating these issues in the national conversation. We will work in partnership with these champions to overturn Citizens United , end the unlimited and undisclosed money in politics, and protect and expand the right to vote.
Reports to: President
Job Summary: The Executive Assistant is a crucial role that supports ECU/LAV’s President. They handle all of the President's scheduling, preparation for meetings, and general administrative support. This position works closely with the Chief of Staff on a daily basis to ensure requests of the President’s time are in alignment with the goals and mission of the organization. They also support ECU/LAV’s internship program. This role also does special and ad-hoc projects for different departments within the organization. ECU/LAV staff have recently unionized and this position would be covered by the union.
This role is an entry-level role that provides the opportunity not only to become familiar with all of the inner workings of our organization, but also the opportunity to try out projects in different areas to see what types of work outside of administrative support you may be interested in.
Primary Responsibilities:
Support ECU/LAV’s President, including internal and external scheduling and calendar management
Compiling memos and prep materials, including working with organizational leadership to ensure correct materials are provided
Booking travel for the President
Running virtual events featuring the President
Coordinating materials for bimonthly Board meetings
Reconciling monthly credit card expenditures and receipt documentation
Additional administrative support for the President
Some general administrative support for the organization, including taking notes in the weekly staff meeting and occasionally monitoring the front desk and answering ECU/LAV’s main phone line
Support ECU/LAV internship program
Complete special and ad-hoc projects to support specific departments, dependent on capacity and interest
Other duties as assigned
Qualifications:
Strong organizational and time management skills, attention to detail, ability to multitask and problem solve independently
Strong interpersonal skills, including the ability to interact professionally with elected officials and other high profile individuals
High level of discretion and the ability to manage confidential and sensitive information
Familiarity with Google or Microsoft Suite is needed, familiarity with Adobe/InDeisgn, Powerpoint/Slides, and/or contact/relationship maintenance software a plus
Prior experience working with interns a plus
Interest in stopping big money in politics and protecting voting rights
We encourage recent college graduates to apply, but this role does not require a college degree
The starting salary for this position is $42,000 and comes with a competitive benefits package that includes:
Paid-time off available immediately upon hire–no accrual needed
Health insurance including Dental & Vision. There are many health plans available that are fully employer paid. Dental, Vision, Life, AD&D, STD, & LTD plans are fully employer paid.
Option to work from home 3 days a week
Reimbursement for your cell phone bill up to $100 a month
Pre-tax commuter benefits
IRA with up to 3% of salary matched
Relocation stipend for employees relocating to work out of our Washington, D.C. office
To apply, please submit a cover letter and resume through our website . The application deadline is May 26, 2022. No calls, please.
Job Location: This position is based in Washington, D.C. where our staff work in our office in-person a minimum of 2 days a week and have the option to work from home 3 days a week. Relocation stipend available.
COVID-19: ECU/LAV prioritizes the health and safety of our employees and continually updates our in-office protocols related to COVID-19 based on current CDC guidance, local ordinances, and best practices. Applicants must be willing to receive the full course of one of the CDC-recommended vaccinations against COVID-19 as a condition of employment, including recommended boosters. Reasonable accommodations may be granted in accordance with relevant federal and state regulations.
Accessibility: Our D.C. office space is a professional office environment that is fully accessible. All employees based in our D.C. office have the option of working remotely 3 days a week. This position’s main functions are carried out using a computer and phone. All employees may request a reasonable accommodation to perform their job tasks.
End Citizens United is an Equal Opportunity Employer that values a multicultural, diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply.
May 10, 2022
Full time
End Citizens United//Let America Vote’s Mission: To fix our democracy by getting big money out of politics and protecting the right to vote. We will work to end our rigged political system by electing reform champions, passing meaningful legislative reforms, and elevating these issues in the national conversation. We will work in partnership with these champions to overturn Citizens United , end the unlimited and undisclosed money in politics, and protect and expand the right to vote.
Reports to: President
Job Summary: The Executive Assistant is a crucial role that supports ECU/LAV’s President. They handle all of the President's scheduling, preparation for meetings, and general administrative support. This position works closely with the Chief of Staff on a daily basis to ensure requests of the President’s time are in alignment with the goals and mission of the organization. They also support ECU/LAV’s internship program. This role also does special and ad-hoc projects for different departments within the organization. ECU/LAV staff have recently unionized and this position would be covered by the union.
This role is an entry-level role that provides the opportunity not only to become familiar with all of the inner workings of our organization, but also the opportunity to try out projects in different areas to see what types of work outside of administrative support you may be interested in.
Primary Responsibilities:
Support ECU/LAV’s President, including internal and external scheduling and calendar management
Compiling memos and prep materials, including working with organizational leadership to ensure correct materials are provided
Booking travel for the President
Running virtual events featuring the President
Coordinating materials for bimonthly Board meetings
Reconciling monthly credit card expenditures and receipt documentation
Additional administrative support for the President
Some general administrative support for the organization, including taking notes in the weekly staff meeting and occasionally monitoring the front desk and answering ECU/LAV’s main phone line
Support ECU/LAV internship program
Complete special and ad-hoc projects to support specific departments, dependent on capacity and interest
Other duties as assigned
Qualifications:
Strong organizational and time management skills, attention to detail, ability to multitask and problem solve independently
Strong interpersonal skills, including the ability to interact professionally with elected officials and other high profile individuals
High level of discretion and the ability to manage confidential and sensitive information
Familiarity with Google or Microsoft Suite is needed, familiarity with Adobe/InDeisgn, Powerpoint/Slides, and/or contact/relationship maintenance software a plus
Prior experience working with interns a plus
Interest in stopping big money in politics and protecting voting rights
We encourage recent college graduates to apply, but this role does not require a college degree
The starting salary for this position is $42,000 and comes with a competitive benefits package that includes:
Paid-time off available immediately upon hire–no accrual needed
Health insurance including Dental & Vision. There are many health plans available that are fully employer paid. Dental, Vision, Life, AD&D, STD, & LTD plans are fully employer paid.
Option to work from home 3 days a week
Reimbursement for your cell phone bill up to $100 a month
Pre-tax commuter benefits
IRA with up to 3% of salary matched
Relocation stipend for employees relocating to work out of our Washington, D.C. office
To apply, please submit a cover letter and resume through our website . The application deadline is May 26, 2022. No calls, please.
Job Location: This position is based in Washington, D.C. where our staff work in our office in-person a minimum of 2 days a week and have the option to work from home 3 days a week. Relocation stipend available.
COVID-19: ECU/LAV prioritizes the health and safety of our employees and continually updates our in-office protocols related to COVID-19 based on current CDC guidance, local ordinances, and best practices. Applicants must be willing to receive the full course of one of the CDC-recommended vaccinations against COVID-19 as a condition of employment, including recommended boosters. Reasonable accommodations may be granted in accordance with relevant federal and state regulations.
Accessibility: Our D.C. office space is a professional office environment that is fully accessible. All employees based in our D.C. office have the option of working remotely 3 days a week. This position’s main functions are carried out using a computer and phone. All employees may request a reasonable accommodation to perform their job tasks.
End Citizens United is an Equal Opportunity Employer that values a multicultural, diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply.
Position Objectives:
To provide excellent customer service to our clients, to promote the humane care and treatment of animals, and to provide support to the Clinic Practice Manager and clinic staff
Primary Responsibilities and Duties:
Promote the humane care and treatment of animals
Conduct follow up calls within 24 hours post surgery
Assist with the day-to-day operations of the low cost spay and neuter program
Perform surgery check-ins and prepare daily reports in accordance with program procedures
Enter medical records into Clinic HQ
Provide support to the clinic, including patient discharge duties
Assist clinic staff with cleaning and stocking
Perform any other duties assigned by the supervisor
Qualifications:
High school diploma or equivalent
Previous experience in a customer service focused role
Demonstrated ability to deal with a variety of people in a professional manner
Demonstrated animal-handling skills
Proven ability to handle confidential information
Excellent organizational skills and attention to detail
Willingness and ability to maintain a flexible work schedule
Ability to lift patients, equipment, and supplies weighing up to 50 lbs. on a regular basis
Ability to stand, stoop, walk, and bend for many hours during the day
This position requires proof of the COVID-19 full vaccination
Commitment to the objectives of the organization
May 06, 2022
Full time
Position Objectives:
To provide excellent customer service to our clients, to promote the humane care and treatment of animals, and to provide support to the Clinic Practice Manager and clinic staff
Primary Responsibilities and Duties:
Promote the humane care and treatment of animals
Conduct follow up calls within 24 hours post surgery
Assist with the day-to-day operations of the low cost spay and neuter program
Perform surgery check-ins and prepare daily reports in accordance with program procedures
Enter medical records into Clinic HQ
Provide support to the clinic, including patient discharge duties
Assist clinic staff with cleaning and stocking
Perform any other duties assigned by the supervisor
Qualifications:
High school diploma or equivalent
Previous experience in a customer service focused role
Demonstrated ability to deal with a variety of people in a professional manner
Demonstrated animal-handling skills
Proven ability to handle confidential information
Excellent organizational skills and attention to detail
Willingness and ability to maintain a flexible work schedule
Ability to lift patients, equipment, and supplies weighing up to 50 lbs. on a regular basis
Ability to stand, stoop, walk, and bend for many hours during the day
This position requires proof of the COVID-19 full vaccination
Commitment to the objectives of the organization
Native Spanish speaker to operate control board for Sports Programs and Syndicated programs. Must be available for Part-Time Hours on Sunday and Monday evenings during NFL season and other special programming. Great jumpstart into live broadcast career
Responsibilities
• Operates control board for studios and remote programming
• Regulates program timing, operates syndicated programming, and plays commercials.
• Monitors the technical quality and accuracy of incoming and outgoing on-air programming from master control room.
• Protects station’s license by censoring live programs and deleting words/phrases not permitted on air.
• Executes playlists for server, tape, or simulcast programming.
• Assists with adjusting signal and programming content to ensure transmission meets federally mandated broadcast standards
• Checks studio equipment for proper functioning and notifies Engineering of technical malfunctions affecting quality of the broadcast
• Screens in-coming phone calls and selectively chooses callers for On-Air promotional Giveaways
• Handles emergency inserts (e.g. news updates, breaking stories, alert system tests, etc.).
• Additional duties will include scheduling and production of local promotional giveaways
Qualifications - Competencies/Skills
• Proficient in Microsoft Office Suite, Windows, Adobe Audition or similar audio editing software, Wide Orbit or similar automation system
• Time management and attention to detail
• Ability to work without close supervision
• Flexibility in work schedule, including evenings, overnight and weekends
• Functions well in a fast-paced environment with tight timeframes and multiple demands
• Works well in a team environment
Work Experience
• 6 months in a related role and/or technical training
Education
• High school graduate or G.E.D.
Training
• We will train for the position including audio production editing
Shift will include WEEKEND hours
Position Type/Expected Hours of Work
This is a Part Time position. Actual hours and schedule may vary.
Supervisory Responsibility
Reports directly to Nat'l Program Dir Radio
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees.
Entravision Communications is an Equal Opportunity Employer. We encourage women and minorities to apply.
May 05, 2022
Part time
Native Spanish speaker to operate control board for Sports Programs and Syndicated programs. Must be available for Part-Time Hours on Sunday and Monday evenings during NFL season and other special programming. Great jumpstart into live broadcast career
Responsibilities
• Operates control board for studios and remote programming
• Regulates program timing, operates syndicated programming, and plays commercials.
• Monitors the technical quality and accuracy of incoming and outgoing on-air programming from master control room.
• Protects station’s license by censoring live programs and deleting words/phrases not permitted on air.
• Executes playlists for server, tape, or simulcast programming.
• Assists with adjusting signal and programming content to ensure transmission meets federally mandated broadcast standards
• Checks studio equipment for proper functioning and notifies Engineering of technical malfunctions affecting quality of the broadcast
• Screens in-coming phone calls and selectively chooses callers for On-Air promotional Giveaways
• Handles emergency inserts (e.g. news updates, breaking stories, alert system tests, etc.).
• Additional duties will include scheduling and production of local promotional giveaways
Qualifications - Competencies/Skills
• Proficient in Microsoft Office Suite, Windows, Adobe Audition or similar audio editing software, Wide Orbit or similar automation system
• Time management and attention to detail
• Ability to work without close supervision
• Flexibility in work schedule, including evenings, overnight and weekends
• Functions well in a fast-paced environment with tight timeframes and multiple demands
• Works well in a team environment
Work Experience
• 6 months in a related role and/or technical training
Education
• High school graduate or G.E.D.
Training
• We will train for the position including audio production editing
Shift will include WEEKEND hours
Position Type/Expected Hours of Work
This is a Part Time position. Actual hours and schedule may vary.
Supervisory Responsibility
Reports directly to Nat'l Program Dir Radio
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees.
Entravision Communications is an Equal Opportunity Employer. We encourage women and minorities to apply.
Business Services Assistant (Full-Time)
Reports To: Business Services Supervisor – Student Accounts
Job Summary
Are you passionate about making an impact and empowering others with life changing opportunities? Do you enjoy greeting and making people feel welcome? If so, Hawkeye Community College has a great opportunity for you!
The Business Office is looking for a full-time Business Services Assistant to join their team. While working as the Business Services Assistant, you are the first impression of Hawkeye Community College that students and the community experience.
This full-time position is located on Hawkeye Community Colleges main campus providing excellent customer service by phone and/or in person to students, staff and visitors. Furthermore, the Business Services Assistant works primarily with the Business Office performing a variety of tasks and assisting in departmental projects.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Answers the multi-line phone system and directs calls to appropriate areas.
Greets walk-in traffic in friendly and professional manner.
Provides general information in response to public or official inquiries.
Accurately inputs information
Releases and applies student restrictions and holds.
Verifies account payable checks with invoices and prepares for mailing.
Prepares miscellaneous spreadsheets and correspondence.
Operates a variety of office equipment, including but not limited to copy machine, fax machine, scanner, multi-line phone system, computer etc.
Scans and updates data in File Director.
Researches and resolves outstanding student checks.
Provides back up and assists other Business Office personnel.
Performs other duties as assigned.
Minimum Qualifications
High school diploma or equivalent.
One year of receptionist/clerical experience or one year of related education or an equivalent combination of education and experience totaling one year.
Demonstrated strong computer skills including a proficiency in Microsoft Office and Google Suite programs.
Demonstrated ability to work with diverse populations (faculty, staff, students, and general public) in a professional and personable manner.
Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated ability related to organization, time management, and verbal communication skills.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Preferred Qualifications
Administrative Office Management or similar Associate Degree.
2 years or more related office experience.
Employment Status
Full time, non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Anticipated schedule is: Monday – Friday 8:00am – 4:30pm with occasional evening hours.
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Application Procedure
Complete an online application at www.hawkeyecollege.edu/employment and submit the following: Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter addressing the following: Describe your skills and experience using computers in an office setting. Include specific programs Word, Excel and Google Suite utilized.
Describe your experience providing customer service to students, faculty, staff, and/or the general public as well as to a diverse group of people.
Describe your experience with phone systems, specifically a multi-line phone system.
Submit the online application and all required materials by Sunday, May 22, 2022. Preference will be given to applicants who submit the required materials on or before May 22nd. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
May 02, 2022
Full time
Business Services Assistant (Full-Time)
Reports To: Business Services Supervisor – Student Accounts
Job Summary
Are you passionate about making an impact and empowering others with life changing opportunities? Do you enjoy greeting and making people feel welcome? If so, Hawkeye Community College has a great opportunity for you!
The Business Office is looking for a full-time Business Services Assistant to join their team. While working as the Business Services Assistant, you are the first impression of Hawkeye Community College that students and the community experience.
This full-time position is located on Hawkeye Community Colleges main campus providing excellent customer service by phone and/or in person to students, staff and visitors. Furthermore, the Business Services Assistant works primarily with the Business Office performing a variety of tasks and assisting in departmental projects.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Answers the multi-line phone system and directs calls to appropriate areas.
Greets walk-in traffic in friendly and professional manner.
Provides general information in response to public or official inquiries.
Accurately inputs information
Releases and applies student restrictions and holds.
Verifies account payable checks with invoices and prepares for mailing.
Prepares miscellaneous spreadsheets and correspondence.
Operates a variety of office equipment, including but not limited to copy machine, fax machine, scanner, multi-line phone system, computer etc.
Scans and updates data in File Director.
Researches and resolves outstanding student checks.
Provides back up and assists other Business Office personnel.
Performs other duties as assigned.
Minimum Qualifications
High school diploma or equivalent.
One year of receptionist/clerical experience or one year of related education or an equivalent combination of education and experience totaling one year.
Demonstrated strong computer skills including a proficiency in Microsoft Office and Google Suite programs.
Demonstrated ability to work with diverse populations (faculty, staff, students, and general public) in a professional and personable manner.
Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated ability related to organization, time management, and verbal communication skills.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Preferred Qualifications
Administrative Office Management or similar Associate Degree.
2 years or more related office experience.
Employment Status
Full time, non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Anticipated schedule is: Monday – Friday 8:00am – 4:30pm with occasional evening hours.
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Application Procedure
Complete an online application at www.hawkeyecollege.edu/employment and submit the following: Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter addressing the following: Describe your skills and experience using computers in an office setting. Include specific programs Word, Excel and Google Suite utilized.
Describe your experience providing customer service to students, faculty, staff, and/or the general public as well as to a diverse group of people.
Describe your experience with phone systems, specifically a multi-line phone system.
Submit the online application and all required materials by Sunday, May 22, 2022. Preference will be given to applicants who submit the required materials on or before May 22nd. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Job Summary
The Office Assistant II (OA II) provides support to the programs under the Healthy Families Division. The primary responsibility is to provide technical and administrative support to internal program staff and broad customer support to external partners and Healthy Families patient/clients.
Organizational responsibilities include understanding and promoting the public health mission of the department; providing courteous, respectful, efficient customer service to all Health Department clients; honoring the diversity of all department employees and constituents; participating in Health Department training; and striving for personal excellence in public health work. The OA II are to be knowledgeable about the Clark County Council priorities and possess a basic understanding of Public Health Core Competencies.
Qualifications
Graduation from high school or GED; 1-2 years of progressively responsible related experience, or combination of training and experience that provides the required knowledge, skills, and abilities.
Research shows that many job candidates – especially individuals from historically underrepresented racial and ethnic groups, gender non-binary/non-conforming people and women – look at job postings as lists of requirements, which can have a measurable effect on responses to the posting. We will consider any combination of relevant work and lived experience, volunteering, education, and transferable skills and abilities as qualifying for this position.
The ideal candidate will have the following skills:
Experience with data entry, spreadsheets (e.g., excel and smartsheet) and electronic health records preferred.
Recognizes and challenges discrimination across the department and throughout the county.
Researches and implements inclusive, culturally and linguistically competent strategies for working with diverse populations.
Knowledge of: Foundations and applications of racial equity in public health/population health nursing and community health worker practice.
The impact of race (institutional/systemic racism), ethnicity, nationality, socioeconomic status, religion, economic class, education, age, gender, sexual orientation, marital status, mental and physical ability and learning styles on behavior, attitudes, and values related to health.
Prioritizing cultural, linguistic, social, and behavioral factors in determining the delivery of public health services.
Core competencies for Public Health Professionals and able to use them in identifying professional growth opportunities.
Ability to: Express ideas effectively both orally and in writing and maintain accurate records.
Effectively use a personal computer, Microsoft Office software, email, and internet to accomplish job functions.
Adhere to established policies and procedures.
Create and/or proofread forms, brochures, and informational pamphlets.
Develop and adapt approaches to problems that consider and celebrate cultural differences.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 335.503 ($18.44 - $23.52) per hour
Apr 27, 2022
Full time
Job Summary
The Office Assistant II (OA II) provides support to the programs under the Healthy Families Division. The primary responsibility is to provide technical and administrative support to internal program staff and broad customer support to external partners and Healthy Families patient/clients.
Organizational responsibilities include understanding and promoting the public health mission of the department; providing courteous, respectful, efficient customer service to all Health Department clients; honoring the diversity of all department employees and constituents; participating in Health Department training; and striving for personal excellence in public health work. The OA II are to be knowledgeable about the Clark County Council priorities and possess a basic understanding of Public Health Core Competencies.
Qualifications
Graduation from high school or GED; 1-2 years of progressively responsible related experience, or combination of training and experience that provides the required knowledge, skills, and abilities.
Research shows that many job candidates – especially individuals from historically underrepresented racial and ethnic groups, gender non-binary/non-conforming people and women – look at job postings as lists of requirements, which can have a measurable effect on responses to the posting. We will consider any combination of relevant work and lived experience, volunteering, education, and transferable skills and abilities as qualifying for this position.
The ideal candidate will have the following skills:
Experience with data entry, spreadsheets (e.g., excel and smartsheet) and electronic health records preferred.
Recognizes and challenges discrimination across the department and throughout the county.
Researches and implements inclusive, culturally and linguistically competent strategies for working with diverse populations.
Knowledge of: Foundations and applications of racial equity in public health/population health nursing and community health worker practice.
The impact of race (institutional/systemic racism), ethnicity, nationality, socioeconomic status, religion, economic class, education, age, gender, sexual orientation, marital status, mental and physical ability and learning styles on behavior, attitudes, and values related to health.
Prioritizing cultural, linguistic, social, and behavioral factors in determining the delivery of public health services.
Core competencies for Public Health Professionals and able to use them in identifying professional growth opportunities.
Ability to: Express ideas effectively both orally and in writing and maintain accurate records.
Effectively use a personal computer, Microsoft Office software, email, and internet to accomplish job functions.
Adhere to established policies and procedures.
Create and/or proofread forms, brochures, and informational pamphlets.
Develop and adapt approaches to problems that consider and celebrate cultural differences.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 335.503 ($18.44 - $23.52) per hour
The U.S. Fish and Wildlife Service is the premier government agency dedicated to the conservation, protection, and enhancement of fish, wildlife and plants, and their habitats. We are the only agency in the federal government whose primary responsibility is the management of these important natural resources for the American public. The Service also helps ensure a healthy environment for people through its work benefiting wildlife, and by providing opportunities for Americans to enjoy the outdoors and our shared natural heritage.
Most of our mission critical positions are in the environmental science and require a college degree, with several having specific academic credit requirements. Common majors include Biology, Botany, Fisheries and Wildlife Management, Forestry, Natural Resource Management, Park and Recreation Management, Environmental Science, Education. Our professional administrative positions are highly competitive among candidates with degrees in Human Resource Management, Facilities Management, Public Administration, Business Management, and Law Enforcement.
To view and apply for our opportunities, please click on the "Apply To" link below. Positions are located at our field offices throughout the United States and its territories. If you have a question about a specific position vacancy, please contact the Human Resources point of contact listed on that specific announcement.
Thank you for your interest in the U.S. Fish & Wildlife Service, and good luck in your career endeavors.
Apr 26, 2022
Full time
The U.S. Fish and Wildlife Service is the premier government agency dedicated to the conservation, protection, and enhancement of fish, wildlife and plants, and their habitats. We are the only agency in the federal government whose primary responsibility is the management of these important natural resources for the American public. The Service also helps ensure a healthy environment for people through its work benefiting wildlife, and by providing opportunities for Americans to enjoy the outdoors and our shared natural heritage.
Most of our mission critical positions are in the environmental science and require a college degree, with several having specific academic credit requirements. Common majors include Biology, Botany, Fisheries and Wildlife Management, Forestry, Natural Resource Management, Park and Recreation Management, Environmental Science, Education. Our professional administrative positions are highly competitive among candidates with degrees in Human Resource Management, Facilities Management, Public Administration, Business Management, and Law Enforcement.
To view and apply for our opportunities, please click on the "Apply To" link below. Positions are located at our field offices throughout the United States and its territories. If you have a question about a specific position vacancy, please contact the Human Resources point of contact listed on that specific announcement.
Thank you for your interest in the U.S. Fish & Wildlife Service, and good luck in your career endeavors.
Oregon State Hospital’s Chief Medical Officer is seeking an Executive Support Specialist II who excels at communication, organization, priority management, and follow-through while maintaining the strictest confidentiality standards. Do you have at least one year of experience performing administrative duties in support of agency projects or programs? Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. If so, apply TODAY!
What you will do!
You will independently provide executive support to the Chief Medical Officer such as: maintaining calendars and task lists; supporting meetings, including agenda and minutes completion, composing email, memos, letters, reports, and forms; managing files and Microsoft Teams spaces; arranging travel itinerary and accommodations; distributing products and printed materials. And so much more!
What's in it for you?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . This is a full-time, permanent, Executive Support Specialist 2, SEIU represented position.
WHAT WE REQUIRE:
Preference will be given to candidates that possess knowledge of and/or experience in Executive Administrative best practices.
QUALIFIYING EXPERIENCE:
One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Prioritization and organization of work
Excellent computer skills to include proficiency in: Adobe, Sharepoint, Word, Access, Excel, Outlook, Teams, and PowerPoint.
Experience prioritizing program tasks and meeting program objectives.
Experience reading, analyzing, and writing general, and technical reports.
Experience synthesizing diverse facts, opinions, and materials into workable reports, proposals, solutions, and/or other documents.
Strong organizational skills, with the flexibility to adjust to shifting priorities.
Communicate program information to diverse internal/external partners and stakeholders.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Required Qualifications
One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-95177
Apr 26, 2022
Full time
Oregon State Hospital’s Chief Medical Officer is seeking an Executive Support Specialist II who excels at communication, organization, priority management, and follow-through while maintaining the strictest confidentiality standards. Do you have at least one year of experience performing administrative duties in support of agency projects or programs? Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. If so, apply TODAY!
What you will do!
You will independently provide executive support to the Chief Medical Officer such as: maintaining calendars and task lists; supporting meetings, including agenda and minutes completion, composing email, memos, letters, reports, and forms; managing files and Microsoft Teams spaces; arranging travel itinerary and accommodations; distributing products and printed materials. And so much more!
What's in it for you?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . This is a full-time, permanent, Executive Support Specialist 2, SEIU represented position.
WHAT WE REQUIRE:
Preference will be given to candidates that possess knowledge of and/or experience in Executive Administrative best practices.
QUALIFIYING EXPERIENCE:
One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Prioritization and organization of work
Excellent computer skills to include proficiency in: Adobe, Sharepoint, Word, Access, Excel, Outlook, Teams, and PowerPoint.
Experience prioritizing program tasks and meeting program objectives.
Experience reading, analyzing, and writing general, and technical reports.
Experience synthesizing diverse facts, opinions, and materials into workable reports, proposals, solutions, and/or other documents.
Strong organizational skills, with the flexibility to adjust to shifting priorities.
Communicate program information to diverse internal/external partners and stakeholders.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Required Qualifications
One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-95177
Job Summary
The Environmental Health Assistant serves as the first point of contact for Customers (citizens, developers, other County Agencies, professionals, etc.). Environmental Assistants perform a variety of moderately difficult to complex administrative support activities for Environmental Public Health Programs. They hold exceptional customer service roles contributing to efficient office operations using a thorough understanding of department and County programs and procedures.
Qualifications
Two to three years of related experience including the full range of office and support functions: telephone, word processing, data entry, printing permits, filing, researching records, and processing payments and cash handling.
The ideal candidate will have the following strengths:
Ability to understand/explain policies, procedures, protocols to the public.
Problem solving skills and ability to research data for customers.
Cash handling experience.
Strong data entry skills
Excellent customer service skills
Proficient with Microsoft Word, Excel and on-line databases.
Use of conflict resolution skills with co-workers and the public
Knowledge of: General office procedures (electronic and in person) and practices of the specialized functions, policies, and procedures of the work unit.
Applicable laws, county codes, ordinances, and policies governing the work of the department and assignment.
Key components of cultural competency; awareness of differences, attitude to examine beliefs and values, knowledge of differences and skills to effectively and appropriately work across cultures.
Ability to: Provide technical support and assistance to a wide range of programs and services
Process applications, permits, reports and related paperwork in a timely manner
Communicate with the public, interpreting their needs/requests and appropriately applying program rules, regulations and policies that are necessary for the project at hand
Research records
Process payment applications in person, by mail and electronically
Effectively and respectfully work with persons from diverse backgrounds including; age, color, religion, national or ethnic origin, socioeconomic status, physical characteristics, sex, sexual orientation, gender identity, gender expression, marital status, veteran status, health status, genetic predisposition, political belief, mental, or physical ability; identify the role of cultural, social and behavioral factors in determining the delivery of Public Health services
Research and implement approaches to address problems that consider cultural differences and working with diverse populations; recognize and address discrimination, stereotypes and stigmas in the work environment; recognize features of personal behavior which are affected by culture
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 335.700 ($21.31 - $27.27) per hour
Apr 25, 2022
Full time
Job Summary
The Environmental Health Assistant serves as the first point of contact for Customers (citizens, developers, other County Agencies, professionals, etc.). Environmental Assistants perform a variety of moderately difficult to complex administrative support activities for Environmental Public Health Programs. They hold exceptional customer service roles contributing to efficient office operations using a thorough understanding of department and County programs and procedures.
Qualifications
Two to three years of related experience including the full range of office and support functions: telephone, word processing, data entry, printing permits, filing, researching records, and processing payments and cash handling.
The ideal candidate will have the following strengths:
Ability to understand/explain policies, procedures, protocols to the public.
Problem solving skills and ability to research data for customers.
Cash handling experience.
Strong data entry skills
Excellent customer service skills
Proficient with Microsoft Word, Excel and on-line databases.
Use of conflict resolution skills with co-workers and the public
Knowledge of: General office procedures (electronic and in person) and practices of the specialized functions, policies, and procedures of the work unit.
Applicable laws, county codes, ordinances, and policies governing the work of the department and assignment.
Key components of cultural competency; awareness of differences, attitude to examine beliefs and values, knowledge of differences and skills to effectively and appropriately work across cultures.
Ability to: Provide technical support and assistance to a wide range of programs and services
Process applications, permits, reports and related paperwork in a timely manner
Communicate with the public, interpreting their needs/requests and appropriately applying program rules, regulations and policies that are necessary for the project at hand
Research records
Process payment applications in person, by mail and electronically
Effectively and respectfully work with persons from diverse backgrounds including; age, color, religion, national or ethnic origin, socioeconomic status, physical characteristics, sex, sexual orientation, gender identity, gender expression, marital status, veteran status, health status, genetic predisposition, political belief, mental, or physical ability; identify the role of cultural, social and behavioral factors in determining the delivery of Public Health services
Research and implement approaches to address problems that consider cultural differences and working with diverse populations; recognize and address discrimination, stereotypes and stigmas in the work environment; recognize features of personal behavior which are affected by culture
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 335.700 ($21.31 - $27.27) per hour
Location: Resolution Headquarters at 420 Lexington Avenue, 16th Floor, New York, NY
Classification: Non-exempt, part-time, 20 hours weekly
Reporting To: Director of Finance
Start Date: Immediate
Salary Range: $17-21/hour
Work Environment: Hybrid (in office on Thursdays, remote on other days—specific days are subject to change)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 500 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
The Finance & Administrative Coordinator will work closely with the Director of Finance and directly support the work of the CEO. This individual will support many aspects of Resolution Project’s financial activities, including accounts payable, reconciliation, tax filings, Quickbooks data entry, and other financial process support. The Finance & Administrative Coordinator will also be responsible for managing the CEO’s schedule, travel, and administrative needs. We are looking for someone who is extremely organized, detail-oriented, and willing to lend a hand wherever needed within the department.
Ideally, the Finance & Administrative Coordinator will have some availability to spread their 20 weekly hours of work Monday-Friday and be able to work in our midtown Manhattan office in person on Thursdays. We are willing to consider other schedule arrangements for the right candidate.
Key responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support the smooth processing of finance functions and administration as follows:
Finance
Perform all activities related to Accounts Payable function, including coding and processing of invoices in Quickbooks, payment via online bill pay, ACH, wires, and physical checks through Chase.
Assist with monthly reconciliation of bank account and credit card statements.
Provide administrative support during the annual budget process, creating and analyzing spreadsheets and keeping track of multiple iterations of documents as updates are made.
Support preparation for annual audit.
Assist Director of Finance with annual state tax filings and payments by completing forms, helping to manage the signature process, and mailing materials.
Maintain a digital filing system of financial records to keep information easily accessible.
Lead the process of moving hard copy files to a well-organized digital filing system.
Administration
Manage scheduling for the CEO using Calendly, where appropriate, but also directly coordinating with high-level donors, partners, and others.
Book CEO work travel and work meeting reservations.
Support the CEO with knowledge capture (meeting notes and next steps) and drafting emails, follow-ups, and thank yous.
Manage and submit expense reports, and handle purchases on the CEO’s behalf.
Provide support for other administrative items as required.
Other Related Duties, As Requested
Qualifications
At least one year of relevant work or strong internship experience in an office environment.
Extremely organized with meticulous attention to detail and follow-through.
Ability to both work well independently and seek support and points of escalation when needed.
High level of professional written and verbal communication with good interpersonal skills.
Ability to handle sensitive information about financials, donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ ).
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Familiarity with Quickbooks or other accounting systems and principles is a plus, but training is available.
Experience with donor database software (we use Salesforce) preferred. Training on our system is available.
Experience communicating and/or scheduling with individuals from diverse backgrounds, especially over email.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
Apr 21, 2022
Part time
Location: Resolution Headquarters at 420 Lexington Avenue, 16th Floor, New York, NY
Classification: Non-exempt, part-time, 20 hours weekly
Reporting To: Director of Finance
Start Date: Immediate
Salary Range: $17-21/hour
Work Environment: Hybrid (in office on Thursdays, remote on other days—specific days are subject to change)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 500 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
The Finance & Administrative Coordinator will work closely with the Director of Finance and directly support the work of the CEO. This individual will support many aspects of Resolution Project’s financial activities, including accounts payable, reconciliation, tax filings, Quickbooks data entry, and other financial process support. The Finance & Administrative Coordinator will also be responsible for managing the CEO’s schedule, travel, and administrative needs. We are looking for someone who is extremely organized, detail-oriented, and willing to lend a hand wherever needed within the department.
Ideally, the Finance & Administrative Coordinator will have some availability to spread their 20 weekly hours of work Monday-Friday and be able to work in our midtown Manhattan office in person on Thursdays. We are willing to consider other schedule arrangements for the right candidate.
Key responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support the smooth processing of finance functions and administration as follows:
Finance
Perform all activities related to Accounts Payable function, including coding and processing of invoices in Quickbooks, payment via online bill pay, ACH, wires, and physical checks through Chase.
Assist with monthly reconciliation of bank account and credit card statements.
Provide administrative support during the annual budget process, creating and analyzing spreadsheets and keeping track of multiple iterations of documents as updates are made.
Support preparation for annual audit.
Assist Director of Finance with annual state tax filings and payments by completing forms, helping to manage the signature process, and mailing materials.
Maintain a digital filing system of financial records to keep information easily accessible.
Lead the process of moving hard copy files to a well-organized digital filing system.
Administration
Manage scheduling for the CEO using Calendly, where appropriate, but also directly coordinating with high-level donors, partners, and others.
Book CEO work travel and work meeting reservations.
Support the CEO with knowledge capture (meeting notes and next steps) and drafting emails, follow-ups, and thank yous.
Manage and submit expense reports, and handle purchases on the CEO’s behalf.
Provide support for other administrative items as required.
Other Related Duties, As Requested
Qualifications
At least one year of relevant work or strong internship experience in an office environment.
Extremely organized with meticulous attention to detail and follow-through.
Ability to both work well independently and seek support and points of escalation when needed.
High level of professional written and verbal communication with good interpersonal skills.
Ability to handle sensitive information about financials, donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ ).
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Familiarity with Quickbooks or other accounting systems and principles is a plus, but training is available.
Experience with donor database software (we use Salesforce) preferred. Training on our system is available.
Experience communicating and/or scheduling with individuals from diverse backgrounds, especially over email.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
6 WOWT News seeks a Digital Advertising and Broadcast TV Sales Assistant to organize, vet and manage all campaign assets for advertisers for cross platforms campaigns.
As our digital department grows and evolves, so does our need to add sharp, ambitious, and talented people to our team. We’re approachable, inclusive and encourage open dialogue within our community. This is a place where your voice matters.
You represent a critical function in managing and servicing fast-paced, consumer facing ad campaigns. You serve as the backbone to our sales team as you help orchestrate all things media. This position will also be assisting our Account Managers and Sales Managers in daily broadcast and digital projects.
Ensure all media assets are received, cleared, in house, approved and accurate. Assist Account Mangers with order inputting, monitoring and optimization and reporting of digital advertising campaigns. Minimum High School diploma (prefer at least twelve months post-high school education). One to two years general office experience. Strong written and verbal communication skills along with some knowledge of the Advertising, Digital Social and Video industry. Must be able to work quickly and accurately under deadlines and be able to prioritize workload; attention to detail, organization and time management. Must be able to work with other departments to facilitate sales department needs. Knowledge of these systems preferred but will train, Matrix CRM, WideOrbit, and Google Analytics. Other duties as assigned.
Work schedule may vary depending upon workload and may increase during heavy sales and reporting periods. Attendance may be required at meetings and/or functions outside of the office beyond regular office hours. 8:00 A.M. to 5:00 P.M. Monday through Friday (minimum)
Apr 21, 2022
Full time
6 WOWT News seeks a Digital Advertising and Broadcast TV Sales Assistant to organize, vet and manage all campaign assets for advertisers for cross platforms campaigns.
As our digital department grows and evolves, so does our need to add sharp, ambitious, and talented people to our team. We’re approachable, inclusive and encourage open dialogue within our community. This is a place where your voice matters.
You represent a critical function in managing and servicing fast-paced, consumer facing ad campaigns. You serve as the backbone to our sales team as you help orchestrate all things media. This position will also be assisting our Account Managers and Sales Managers in daily broadcast and digital projects.
Ensure all media assets are received, cleared, in house, approved and accurate. Assist Account Mangers with order inputting, monitoring and optimization and reporting of digital advertising campaigns. Minimum High School diploma (prefer at least twelve months post-high school education). One to two years general office experience. Strong written and verbal communication skills along with some knowledge of the Advertising, Digital Social and Video industry. Must be able to work quickly and accurately under deadlines and be able to prioritize workload; attention to detail, organization and time management. Must be able to work with other departments to facilitate sales department needs. Knowledge of these systems preferred but will train, Matrix CRM, WideOrbit, and Google Analytics. Other duties as assigned.
Work schedule may vary depending upon workload and may increase during heavy sales and reporting periods. Attendance may be required at meetings and/or functions outside of the office beyond regular office hours. 8:00 A.M. to 5:00 P.M. Monday through Friday (minimum)
UpSpiral Leadership Administrative Assistant
ABOUT UPSPIRAL LEADERSHIP
In 2016, we started UpSpiral Leadership with a dream for a better future. With constant change, uncertainty and division in the world, many people are struggling to truly connect, creatively solve problems and see challenges as opportunities. Fear, stress and mistrust were limiting, and continue to limit, possibilities for success and our collective potential.
With our diverse expertise in Employee Relations, Talent & Leadership Development, Organizational Psychology and Succession Planning, we joined together with a common purpose: to develop leaders at all levels to think bigger, act bolder and collaborate better to create positive change, even when it’s hard.
We work with fast-growing, forward-thinking businesses whose team members have strong technical competence but struggle with change, conflict, and collaborating across silos and differences. Our clients share our vision and values, and are committed to co-creating positive change.
At UpSpiral Leadership, we believe that every person deserves to thrive and that all of us are hurt when any of us is limited. We continually celebrate diversity because we believe that our differences are our strengths and that each of us is uniquely made for exactly what the world needs. We believe in empowering individuals to lead from where they are; we are an equal opportunity employer. Come as you are.
JOB SUMMARY/OVERVIEW:
UpSpiral Leadership is looking for an Administrative Assistant to lend a hand in our leadership development firm’s daily/weekly administrative functions. This role presents an opportunity to be an integral part of the Operations team of this small but growing women-owned business.
As the UpSpiral Leadership Administrative Assistant, you will be responsible for scheduling of internal and external engagements, copy-editing learning and marketing materials, and other administrative tasks as needed. Some examples are below:
Manage Master Calendar of engagements and support all internal calendars
Process support for before, during and after program communication and coordination
Send calendar invitations to clients for meetings and custom designed programs, and to participants of our internal signature system program
Collaborate with our Design team to edit for grammatical errors and formatting within PowerPoint slides, Participant Playbooks, Agendas, and other materials for distribution
Assist with pre-and-post-learning survey design, management, implementation, and analysis as directed by Design team
Draft and send client meeting agendas
Draft invoices
Assist with program announcements and communication via our e-learning platform
Other tasks and projects as assigned
LIST OF ESSENTIAL RESPONSIBILITIES & EXPERTISE:
Organization:
Intrinsic motivation to keep self and others on task and prepared
Curiosity to learn more about our organization, the services we offer, and to understand the unique needs of each of our clients
Strategy:
Genuine interest in learning about the voice and mission of our organization and becoming part of that voice as we grow/evolve
Passion for dreaming about a better future and for developing the bold outcomes as well as courageous moves to get there
Desire for being a contributor to UpSpiral Leadership strategy discussions and owning specific, delegated tasks within the organization
Team & Client Relationships:
Propensity to promote high levels of effectiveness with our internal UpSpiral team, naturally showing care and support for all members of our team and our clients, honoring the Ubuntu spirit of “I am because we are”
JOB REQUIREMENTS AND QUALIFICATIONS:
Education/Experience: Minimum 2 years related experience
Other Knowledge, Skills and Capabilities:
Internally driven to proactively take the initiative for setting goals and for creatively achieving them
Enjoys rising above obstacles, pivots easily with changing circumstances and remains optimistic even when it’s hard
Excellent verbal and written communication skills
Demonstrated commitment to high professional ethical standards and a diverse workplace
Outstanding talent in relation to organization, planning and follow up
Ability to use technology, common software and web applications
Is other-centered; has a contagious desire to change the world for others, with others
WORK ENVIRONMENT & TRAVEL:
Work remotely from home or other location that is suitable for professional business interactions.
Apr 15, 2022
Full time
UpSpiral Leadership Administrative Assistant
ABOUT UPSPIRAL LEADERSHIP
In 2016, we started UpSpiral Leadership with a dream for a better future. With constant change, uncertainty and division in the world, many people are struggling to truly connect, creatively solve problems and see challenges as opportunities. Fear, stress and mistrust were limiting, and continue to limit, possibilities for success and our collective potential.
With our diverse expertise in Employee Relations, Talent & Leadership Development, Organizational Psychology and Succession Planning, we joined together with a common purpose: to develop leaders at all levels to think bigger, act bolder and collaborate better to create positive change, even when it’s hard.
We work with fast-growing, forward-thinking businesses whose team members have strong technical competence but struggle with change, conflict, and collaborating across silos and differences. Our clients share our vision and values, and are committed to co-creating positive change.
At UpSpiral Leadership, we believe that every person deserves to thrive and that all of us are hurt when any of us is limited. We continually celebrate diversity because we believe that our differences are our strengths and that each of us is uniquely made for exactly what the world needs. We believe in empowering individuals to lead from where they are; we are an equal opportunity employer. Come as you are.
JOB SUMMARY/OVERVIEW:
UpSpiral Leadership is looking for an Administrative Assistant to lend a hand in our leadership development firm’s daily/weekly administrative functions. This role presents an opportunity to be an integral part of the Operations team of this small but growing women-owned business.
As the UpSpiral Leadership Administrative Assistant, you will be responsible for scheduling of internal and external engagements, copy-editing learning and marketing materials, and other administrative tasks as needed. Some examples are below:
Manage Master Calendar of engagements and support all internal calendars
Process support for before, during and after program communication and coordination
Send calendar invitations to clients for meetings and custom designed programs, and to participants of our internal signature system program
Collaborate with our Design team to edit for grammatical errors and formatting within PowerPoint slides, Participant Playbooks, Agendas, and other materials for distribution
Assist with pre-and-post-learning survey design, management, implementation, and analysis as directed by Design team
Draft and send client meeting agendas
Draft invoices
Assist with program announcements and communication via our e-learning platform
Other tasks and projects as assigned
LIST OF ESSENTIAL RESPONSIBILITIES & EXPERTISE:
Organization:
Intrinsic motivation to keep self and others on task and prepared
Curiosity to learn more about our organization, the services we offer, and to understand the unique needs of each of our clients
Strategy:
Genuine interest in learning about the voice and mission of our organization and becoming part of that voice as we grow/evolve
Passion for dreaming about a better future and for developing the bold outcomes as well as courageous moves to get there
Desire for being a contributor to UpSpiral Leadership strategy discussions and owning specific, delegated tasks within the organization
Team & Client Relationships:
Propensity to promote high levels of effectiveness with our internal UpSpiral team, naturally showing care and support for all members of our team and our clients, honoring the Ubuntu spirit of “I am because we are”
JOB REQUIREMENTS AND QUALIFICATIONS:
Education/Experience: Minimum 2 years related experience
Other Knowledge, Skills and Capabilities:
Internally driven to proactively take the initiative for setting goals and for creatively achieving them
Enjoys rising above obstacles, pivots easily with changing circumstances and remains optimistic even when it’s hard
Excellent verbal and written communication skills
Demonstrated commitment to high professional ethical standards and a diverse workplace
Outstanding talent in relation to organization, planning and follow up
Ability to use technology, common software and web applications
Is other-centered; has a contagious desire to change the world for others, with others
WORK ENVIRONMENT & TRAVEL:
Work remotely from home or other location that is suitable for professional business interactions.
Position Summary: The Administrative Assistant will assist as VT-ARC’s on-site point of contact for both virtual and onsite meetings and collaboration support to a major S&T-focused organization. Core responsibilities will include assisting with day-to-day execution of events from the hours of 11am – 7pm Monday through Thursday and 11am – 5:30PM, Friday ; customer relationship management; facility management; meeting room set-up; basic A/V and technical assistance needs; inventory management; and calendar management. This individual will assist in planning for and support events and ensure a positive experience for our guests.
Duties/Responsibilities:
Respond to customer needs in event scheduling and coordination as well as internal scheduling and coordination needs
Positively represent the company to clients by providing empathetic and friendly customer service at all times
Support the afternoon schedule front desk in our Chantilly VA facility.
Provide support for in-person and virtual collaborations which may include (but is not limited to): room configurations, registration, time- keeping, testing, troubleshooting, note-taking, managing attendees, and providing post-event records such as attendee lists, chat logs, and recordings for platforms such as Zoom, WebEx, and/or Microsoft Teams
Manage available collaborative environment resources, guest food and beverage inventory, internal office inventory, and set up AV meeting technology
Assist with creating and coordinating meeting materials and reports if necessary
Assist with outreach activities, to include online and e-mail communications
Required Education, Certification, Skills, Capabilities:
Strong background in customer service
Dependability, flexibility, and the ability to respond in a fast-paced environment rapidly and effectively
Strong interpersonal skills. Strong verbal and written communications skills. Ability to interact and effectively communicate with customer
Attention to detail and strong organizational skills
Demonstrated ability to work as a team contributor with a mission focus and emphasis on service, integrity, and excellence
Ability to lift and move items up to 50 pounds
Desired Education, Certification, Skills, Capabilities:
Degree in Hospitality, Marketing, or Communication
Previous experience working in a conference center and/or other hospitality industry service preferred
Some experience with audio/visual equipment
Some experience with virtual teleconferencing platforms (Zoom, WebEx, Microsoft Teams) preferred
Proven history of demonstrating a high level of professionalism
Primary Work Location : Work is to be performed primarily in Chantilly, VA
Special Work Conditions: 40 hours per week; required schedule in-office (11:00am – 07:00pm, Monday – Thursday) (11:00am – 05:30PM, Friday)
Security: Must be a U.S. Citizen.
Virginia Tech Applied Research Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.E-Verify.gov .
_____________________________________________________________________________________
Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech’s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations.
Apr 12, 2022
Full time
Position Summary: The Administrative Assistant will assist as VT-ARC’s on-site point of contact for both virtual and onsite meetings and collaboration support to a major S&T-focused organization. Core responsibilities will include assisting with day-to-day execution of events from the hours of 11am – 7pm Monday through Thursday and 11am – 5:30PM, Friday ; customer relationship management; facility management; meeting room set-up; basic A/V and technical assistance needs; inventory management; and calendar management. This individual will assist in planning for and support events and ensure a positive experience for our guests.
Duties/Responsibilities:
Respond to customer needs in event scheduling and coordination as well as internal scheduling and coordination needs
Positively represent the company to clients by providing empathetic and friendly customer service at all times
Support the afternoon schedule front desk in our Chantilly VA facility.
Provide support for in-person and virtual collaborations which may include (but is not limited to): room configurations, registration, time- keeping, testing, troubleshooting, note-taking, managing attendees, and providing post-event records such as attendee lists, chat logs, and recordings for platforms such as Zoom, WebEx, and/or Microsoft Teams
Manage available collaborative environment resources, guest food and beverage inventory, internal office inventory, and set up AV meeting technology
Assist with creating and coordinating meeting materials and reports if necessary
Assist with outreach activities, to include online and e-mail communications
Required Education, Certification, Skills, Capabilities:
Strong background in customer service
Dependability, flexibility, and the ability to respond in a fast-paced environment rapidly and effectively
Strong interpersonal skills. Strong verbal and written communications skills. Ability to interact and effectively communicate with customer
Attention to detail and strong organizational skills
Demonstrated ability to work as a team contributor with a mission focus and emphasis on service, integrity, and excellence
Ability to lift and move items up to 50 pounds
Desired Education, Certification, Skills, Capabilities:
Degree in Hospitality, Marketing, or Communication
Previous experience working in a conference center and/or other hospitality industry service preferred
Some experience with audio/visual equipment
Some experience with virtual teleconferencing platforms (Zoom, WebEx, Microsoft Teams) preferred
Proven history of demonstrating a high level of professionalism
Primary Work Location : Work is to be performed primarily in Chantilly, VA
Special Work Conditions: 40 hours per week; required schedule in-office (11:00am – 07:00pm, Monday – Thursday) (11:00am – 05:30PM, Friday)
Security: Must be a U.S. Citizen.
Virginia Tech Applied Research Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.E-Verify.gov .
_____________________________________________________________________________________
Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech’s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations.
University of Wyoming - Athletics
Laramie, Wyoming
The University of Wyoming, a Division I member of the NCAA and a member of the Mountain West Conference (MWC), has a full-time opening for an Assistant Athletic Trainer. Primary sports coverage will be for the Cowboy Wrestling and UW Rodeo programs and may include coverage of other sports as assigned by the Director of Sports Medicine. The successful candidate will be a person of integrity with high ethical standards and exhibit a strict adherence to NCAA, MWC, University and departmental rules regulations. Salary is commensurate with experience.
Primary responsibilities may include, but are not limited to, the following:
Providing and coordinating a high level of athletic healthcare for assigned team(s) to include prevention, evaluation, treatment, and short-term and long-term rehabilitation of athletic injuries;
Maintaining accurate and up-to-date health records and proper injury documentation;
Coverage of practice and competition for assigned sport(s) including travel, nights, weekends, holidays, etc.;
Collaboration with general medical physician, orthopedic physicians, and other allied healthcare professions and communication with administrators, coaches, and student-athletes regarding student-athlete health status, and
Other responsibilities as assigned by the Director of Sports Medicine.
Minimum Qualifications:
A Master’s degree in athletic training, health science, or related field required. Must be completed or anticipated prior to start date.
BOC Certified Athletic Trainer in good standing, Emergency Cardiac Care (ECC) Certified, and eligibility for Wyoming state licensure required.
Valid Driver's License with a motor vehicle record that is compliant with the University Vehicle Use Policy Found at: http://www.uwyo.edu/auxserv/fleet/Official-Vehicle-Policy/OVP.pdf required .
Preferred Qualifications:
One year post-BOC certified experience.
Experience with acute and chronic injuries, evaluation, and rehabilitation.
Experience with post-surgical and long-term rehabilitations.
Strong analytical, organizational, and written and oral communication skills.
Those interested should apply online. Incomplete applications will not be considered.
To Apply, please go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/220433/?utm_medium=jobshare
The University of Wyoming is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status or any other characteristic protected by law and University policy. Please see www.uwyo.edu/diversity/fairness
We conduct background investigations for all final candidates being considered for employment. Offers of employment are contingent upon the completion of the background check.
More information on the University of Wyoming can be found at: www.uwyo.edu .
Apr 08, 2022
Full time
The University of Wyoming, a Division I member of the NCAA and a member of the Mountain West Conference (MWC), has a full-time opening for an Assistant Athletic Trainer. Primary sports coverage will be for the Cowboy Wrestling and UW Rodeo programs and may include coverage of other sports as assigned by the Director of Sports Medicine. The successful candidate will be a person of integrity with high ethical standards and exhibit a strict adherence to NCAA, MWC, University and departmental rules regulations. Salary is commensurate with experience.
Primary responsibilities may include, but are not limited to, the following:
Providing and coordinating a high level of athletic healthcare for assigned team(s) to include prevention, evaluation, treatment, and short-term and long-term rehabilitation of athletic injuries;
Maintaining accurate and up-to-date health records and proper injury documentation;
Coverage of practice and competition for assigned sport(s) including travel, nights, weekends, holidays, etc.;
Collaboration with general medical physician, orthopedic physicians, and other allied healthcare professions and communication with administrators, coaches, and student-athletes regarding student-athlete health status, and
Other responsibilities as assigned by the Director of Sports Medicine.
Minimum Qualifications:
A Master’s degree in athletic training, health science, or related field required. Must be completed or anticipated prior to start date.
BOC Certified Athletic Trainer in good standing, Emergency Cardiac Care (ECC) Certified, and eligibility for Wyoming state licensure required.
Valid Driver's License with a motor vehicle record that is compliant with the University Vehicle Use Policy Found at: http://www.uwyo.edu/auxserv/fleet/Official-Vehicle-Policy/OVP.pdf required .
Preferred Qualifications:
One year post-BOC certified experience.
Experience with acute and chronic injuries, evaluation, and rehabilitation.
Experience with post-surgical and long-term rehabilitations.
Strong analytical, organizational, and written and oral communication skills.
Those interested should apply online. Incomplete applications will not be considered.
To Apply, please go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/220433/?utm_medium=jobshare
The University of Wyoming is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status or any other characteristic protected by law and University policy. Please see www.uwyo.edu/diversity/fairness
We conduct background investigations for all final candidates being considered for employment. Offers of employment are contingent upon the completion of the background check.
More information on the University of Wyoming can be found at: www.uwyo.edu .
Equity and Inclusion Division is seeking administrative support with experience providing providing support to the managers and program staff as it relates to program research, specific logistics, health, safety and wellness and financial functions.
Do you have two or more years of experience providing administrative support for a project, program, or operation including duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations, then you should apply for these opportunities. (One year of postsecondary education may be substituted for one year of the required experience.) Apply now for one or more of these exciting positions!
Civil Rights Administrative Assistant - Position Description
Healthcare Interpreters Program Assistant - Positon Description
Health Equity Administrative Support Specialist - Positon Description (2 positions)
WHAT WE ARE LOOKING FOR:
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Strong organizational and time management skills.
Ability to work with frequent interruptions.
Strong computer skills in MS Word, Outlook, Excel, PowerPoint, and solid working knowledge of MS Windows XP.
Strong knowledge of data and document management processes.
Detail orientated with attention to accuracy and ability to grasp larger concepts.
Strong commitment to provide excellent, culturally competent service to internal and external customers.
Demonstrated commitment to equity, diversity, inclusion and cultural competency.
Final candidates will be tested for the necessary computer efficiency.
Demonstrated experience providing support to committees or councils.
Demonstrated experience providing support to grants and contracts management.
What's in it for you?
The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
Nearly unbeatable medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month, eligible to be used after 6 months of service
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
Continuous growth and development opportunities
Opportunities to serve your community and make an impact through meaningful work
A healthy work/life balance, including flexible schedules and hybrid work options for many positions
How to apply:
Complete the online application at oregonjobs.org using job number REQ-92433
Application Deadline: 04/06/2022
Mar 24, 2022
Full time
Equity and Inclusion Division is seeking administrative support with experience providing providing support to the managers and program staff as it relates to program research, specific logistics, health, safety and wellness and financial functions.
Do you have two or more years of experience providing administrative support for a project, program, or operation including duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations, then you should apply for these opportunities. (One year of postsecondary education may be substituted for one year of the required experience.) Apply now for one or more of these exciting positions!
Civil Rights Administrative Assistant - Position Description
Healthcare Interpreters Program Assistant - Positon Description
Health Equity Administrative Support Specialist - Positon Description (2 positions)
WHAT WE ARE LOOKING FOR:
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Strong organizational and time management skills.
Ability to work with frequent interruptions.
Strong computer skills in MS Word, Outlook, Excel, PowerPoint, and solid working knowledge of MS Windows XP.
Strong knowledge of data and document management processes.
Detail orientated with attention to accuracy and ability to grasp larger concepts.
Strong commitment to provide excellent, culturally competent service to internal and external customers.
Demonstrated commitment to equity, diversity, inclusion and cultural competency.
Final candidates will be tested for the necessary computer efficiency.
Demonstrated experience providing support to committees or councils.
Demonstrated experience providing support to grants and contracts management.
What's in it for you?
The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
Nearly unbeatable medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month, eligible to be used after 6 months of service
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
Continuous growth and development opportunities
Opportunities to serve your community and make an impact through meaningful work
A healthy work/life balance, including flexible schedules and hybrid work options for many positions
How to apply:
Complete the online application at oregonjobs.org using job number REQ-92433
Application Deadline: 04/06/2022
The Administrative Aide is responsible for handling a variety of routine and complex administrative, clerical, and office support activities for one our more fast-paced programs. They will be vigilant in assessing the position, rethinking systems and improving them where necessary.
Responsibilities
Greet clients and visitors in a respectful, pleasant manner. Ensure clients are attended to and directed to appropriate staff.
Answer phones, directing calls as needed, while maintaining client confidentiality.
Process client payments, issue receipts, balance daily/weekly payment reports.
Collect client insurance information, verify client insurance eligibility, work in concert with/at the direction of other administrative staff/supervisor to research client insurance eligibility.
Develop, coordinate, and maintain program service schedules, files and records.
In addition to routine work, provide administrative support, primarily to clinical staff, as needs arise throughout the day.
Utilize cloud-based recruiting software that supports the work of the Program and staff.
Create and/or prepare spreadsheets, forms, reports, documents, presentations and statistics as required.
Maintain accurate client files. Insure data entry into agency database is timely, accurate and UR compliant. Conduct weekly file reviews.
Monitor program compliance, service and/or agency schedules referring problems to supervisor or other departments.
Work in conjunction with supervisor and Program Director to plan tasks to meet scheduled deadlines.
Monitor and maintain office supply inventory at the direction of supervisor.
Perform other related duties as required , including relieving other administrative positions.
Engage with employers and community contacts, ensuring JCFS is professionally represented.
Responsible for following agency safety guidelines and procedures as related to front desk operations.
Observe in every respect the confidential nature of the Agency's services or operations.
Maintain client waiting room to ensure it is clean and orderly.
Cover evening shifts when it is their turn in the coverage rotation.
Other duties as assigned.
Requirements
High school diploma or equivalent.
Two years or more of administrative experience.
Must be proficient in all Microsoft Office programs. Prefer intermediate or higher Word and Excel skills.
Able to prioritize, work independently and take initiative to improve administrative processes.
Adaptable in a multi-tasking environment. Able to assist program staff, maintain front desk services and process accurate and reliable computer reports efficiently.
Strong interpersonal and excellent organizational skills.
Customer service oriented attitude in serving internal employees, external clients and community.
Strong verbal communication skills, as will be working with clients and staff in person and on the phone. Must communicate openly and freely.
Must be dynamic, adaptable, and comfortable collaborating with others.
Must approach and engage new challenges enthusiastically and energetically.
New hires would need to be fully vaccinated with 1 or 2 doses and booster and provide their card upon hire OR begin receiving the booster within 2 weeks of being hired and participate in weekly COVID testing until fully vaccinated OR provide documentation for an ADA or religious exemption and participate in weekly COVID testing.
JCFS Chicago offers an array of benefits including Medical, Dental, Vision, Wellness, Paid sick and vacation time, Agency holidays, Pension, 403(b), Flexible Spending Plans, and Life Insurance.
Please visit us at http://www.jcfs.org
JCFS Chicago is committed to serving the needs of the diverse Chicago metropolitan area. Accredited by COA, Charter member of CWLA, Licensed by DCFS
JCFS Chicago is an Equal Opportunity Employer: disability/veteran JCFS provides a reasonable accommodation to those who need assistance in completing this application
Mar 23, 2022
Full time
The Administrative Aide is responsible for handling a variety of routine and complex administrative, clerical, and office support activities for one our more fast-paced programs. They will be vigilant in assessing the position, rethinking systems and improving them where necessary.
Responsibilities
Greet clients and visitors in a respectful, pleasant manner. Ensure clients are attended to and directed to appropriate staff.
Answer phones, directing calls as needed, while maintaining client confidentiality.
Process client payments, issue receipts, balance daily/weekly payment reports.
Collect client insurance information, verify client insurance eligibility, work in concert with/at the direction of other administrative staff/supervisor to research client insurance eligibility.
Develop, coordinate, and maintain program service schedules, files and records.
In addition to routine work, provide administrative support, primarily to clinical staff, as needs arise throughout the day.
Utilize cloud-based recruiting software that supports the work of the Program and staff.
Create and/or prepare spreadsheets, forms, reports, documents, presentations and statistics as required.
Maintain accurate client files. Insure data entry into agency database is timely, accurate and UR compliant. Conduct weekly file reviews.
Monitor program compliance, service and/or agency schedules referring problems to supervisor or other departments.
Work in conjunction with supervisor and Program Director to plan tasks to meet scheduled deadlines.
Monitor and maintain office supply inventory at the direction of supervisor.
Perform other related duties as required , including relieving other administrative positions.
Engage with employers and community contacts, ensuring JCFS is professionally represented.
Responsible for following agency safety guidelines and procedures as related to front desk operations.
Observe in every respect the confidential nature of the Agency's services or operations.
Maintain client waiting room to ensure it is clean and orderly.
Cover evening shifts when it is their turn in the coverage rotation.
Other duties as assigned.
Requirements
High school diploma or equivalent.
Two years or more of administrative experience.
Must be proficient in all Microsoft Office programs. Prefer intermediate or higher Word and Excel skills.
Able to prioritize, work independently and take initiative to improve administrative processes.
Adaptable in a multi-tasking environment. Able to assist program staff, maintain front desk services and process accurate and reliable computer reports efficiently.
Strong interpersonal and excellent organizational skills.
Customer service oriented attitude in serving internal employees, external clients and community.
Strong verbal communication skills, as will be working with clients and staff in person and on the phone. Must communicate openly and freely.
Must be dynamic, adaptable, and comfortable collaborating with others.
Must approach and engage new challenges enthusiastically and energetically.
New hires would need to be fully vaccinated with 1 or 2 doses and booster and provide their card upon hire OR begin receiving the booster within 2 weeks of being hired and participate in weekly COVID testing until fully vaccinated OR provide documentation for an ADA or religious exemption and participate in weekly COVID testing.
JCFS Chicago offers an array of benefits including Medical, Dental, Vision, Wellness, Paid sick and vacation time, Agency holidays, Pension, 403(b), Flexible Spending Plans, and Life Insurance.
Please visit us at http://www.jcfs.org
JCFS Chicago is committed to serving the needs of the diverse Chicago metropolitan area. Accredited by COA, Charter member of CWLA, Licensed by DCFS
JCFS Chicago is an Equal Opportunity Employer: disability/veteran JCFS provides a reasonable accommodation to those who need assistance in completing this application
Summary
This position is located in the Center for Veterinary Medicine/Office of New Animal Drug Evaluation which reviews information submitted by drug sponsors who desire to obtain approval to manufacture and market animal drugs.
Mar 22, 2022
Full time
Summary
This position is located in the Center for Veterinary Medicine/Office of New Animal Drug Evaluation which reviews information submitted by drug sponsors who desire to obtain approval to manufacture and market animal drugs.
APLA Health
3743 S. La Brea Ave. Los Angeles, CA 90016
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
10 Paid Holidays
5 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
POSITION SUMMARY:
Responsible for greeting and helping primary care patients; scheduling appointments; maintaining records and accounts.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Welcomes patients and visitors in person or on the telephone; answering or referring inquiries.
Presents a professional front office environment for all patients and visitors in appearance, manner, and quality of work at all times.
Registers patients in eClinicalWorks according to clinical protocol.
Confirm medical health appointments on the schedule of the following day.
Checks/Verifies patients insurance eligibility/ sliding fee status two days prior to and at each visit
Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling/registering patients appointments in eClinicalWorks in person or by telephone.
Keeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays.
Ensures the waiting area is maintained neat and well organized.
Comforts patients by anticipating patients anxieties; answers patients question or refers them to the appropriate clinical staff; maintains the reception area.
Maintains patient accounts in eClinicalWorks by obtaining, recording, and updating personal and financial information.
Protects patients' rights by maintaining strictest confidentiality of personal and financial information; adhering to all HIPAA guidelines/regulations.
Maintains operations by following policies and procedures; reporting needed changes.
Ensures clinic flow by being an active team member.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High school diploma or GED required, AA degree preferred. At least two (2) years experience working in a medical office or similar environment. Bilingual in English/Spanish required. Knowledgeable about insurance plans as well as Medi-cal/Medicare.
Knowledge of:
Must be proficient in the use of Microsoft Office programs. Knowledge of electronic health records - eClinicalWorks preferred.
Ability to:
Must be extremely organized and detailed oriented
Must have excellent communications and written skills
Strong telephone etiquette
Must have a courteous, professional nature and customer service oriented
Must maintain a strict discipline in time management with a focus on quality
Knowledgeable about insurance plans, Medi-Cal / Medicare
Good computer and typing skills.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
SPECIAL REQUIREMENTS:
COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/veteran
Mar 14, 2022
Full time
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
10 Paid Holidays
5 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
POSITION SUMMARY:
Responsible for greeting and helping primary care patients; scheduling appointments; maintaining records and accounts.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Welcomes patients and visitors in person or on the telephone; answering or referring inquiries.
Presents a professional front office environment for all patients and visitors in appearance, manner, and quality of work at all times.
Registers patients in eClinicalWorks according to clinical protocol.
Confirm medical health appointments on the schedule of the following day.
Checks/Verifies patients insurance eligibility/ sliding fee status two days prior to and at each visit
Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling/registering patients appointments in eClinicalWorks in person or by telephone.
Keeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays.
Ensures the waiting area is maintained neat and well organized.
Comforts patients by anticipating patients anxieties; answers patients question or refers them to the appropriate clinical staff; maintains the reception area.
Maintains patient accounts in eClinicalWorks by obtaining, recording, and updating personal and financial information.
Protects patients' rights by maintaining strictest confidentiality of personal and financial information; adhering to all HIPAA guidelines/regulations.
Maintains operations by following policies and procedures; reporting needed changes.
Ensures clinic flow by being an active team member.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High school diploma or GED required, AA degree preferred. At least two (2) years experience working in a medical office or similar environment. Bilingual in English/Spanish required. Knowledgeable about insurance plans as well as Medi-cal/Medicare.
Knowledge of:
Must be proficient in the use of Microsoft Office programs. Knowledge of electronic health records - eClinicalWorks preferred.
Ability to:
Must be extremely organized and detailed oriented
Must have excellent communications and written skills
Strong telephone etiquette
Must have a courteous, professional nature and customer service oriented
Must maintain a strict discipline in time management with a focus on quality
Knowledgeable about insurance plans, Medi-Cal / Medicare
Good computer and typing skills.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
SPECIAL REQUIREMENTS:
COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/veteran
Job Summary
Are you passionate about making an impact and empowering others with life changing opportunities? Is it your time to help be the difference? If so, Hawkeye Community College has a great opportunity for you!
The Van G Miller Adult Learning Center is looking for an Administrative Assistant to join their team. While working at the Adult Learning Center, you are helping make a meaningful impact on the everyday lives of their students. Students are empowered to get the education and skills they need to thrive at work, school, home and in their community all while earning their high school equivalency diploma or learning the English language.
The full time Administrative Assistant provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public. Furthermore, the Administrative Assistant maintains customer confidence and protects operational integrity by keeping information confidential and providing support for a variety of special projects, committees, functions, and activities.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs.
Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff.
Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments.
Enters data into the computer via word processing, spreadsheet, and various other computer applications.
Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Reconciles receipts and cash; sends it to the Business O
Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets.
Records inventory of materials and supplies and orders as needed.
Performs other duties as assigned.
Position Specific Responsibilities
Important responsibilities and duties may include, but are not limited to, the following:
Serves as a proctor in the Assessment Center and remote testing sessions.
Assists with the student registration process, including data entry, maintaining logs, and preparing materials.
Conducts textbook sales.
Assists with the student orientation process, including data entry, maintaining logs, and preparing materials.
Maintains partner agency referral records.
Assists with the planning of the ELL Next Step C
Assists with the planning of the HSC Graduation ceremony.
Maintains a CASAS proctor certificate.
Maintain badge access and door accessibility schedules utilizing assigned software.
Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online.
Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.
Minimum Qualifications
Associates degree or equivalent and one year of office experience OR a combination of both totaling to 3 years.
Minimum typing speed of 40 net words per minute.
Demonstrated high proficiency using all Microsoft Office and/or Google programs.
Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports.
Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated organizational skills and time management.
Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated ability to work with diverse student populations, including non-native speakers.
Demonstrated ability to work effectively in a collaborative team atmosphere.
Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Demonstrated ability to work a flexible schedule.
Preferred Qualifications
Bachelor’s degree in business or related field.
Experience with Adult Education and Literacy programs.
Proficient in a language other than English
Working Conditions
Anticipated schedule is: Monday/Wednesday/Friday 8:00a – 4:30p and Tuesday/Thursday 10:30a – 7:00p
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Employment Status
Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete online application at hawkeyecollege.edu/employment
Submit/Upload a resume,
Submit/Upload 3 references with a minimum of 1 from a past/current supervisor and
Submit/Upload a cover letter that briefly addresses the following:
Your work experience with customer service and receptionist duties.
Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database).
Your work experience related to handling confidential information.
Submit the online application and all required materials by Thursday, March 31, 2022. Preference will be given to applicants who submit the required materials on or before March 31st. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Mar 09, 2022
Full time
Job Summary
Are you passionate about making an impact and empowering others with life changing opportunities? Is it your time to help be the difference? If so, Hawkeye Community College has a great opportunity for you!
The Van G Miller Adult Learning Center is looking for an Administrative Assistant to join their team. While working at the Adult Learning Center, you are helping make a meaningful impact on the everyday lives of their students. Students are empowered to get the education and skills they need to thrive at work, school, home and in their community all while earning their high school equivalency diploma or learning the English language.
The full time Administrative Assistant provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public. Furthermore, the Administrative Assistant maintains customer confidence and protects operational integrity by keeping information confidential and providing support for a variety of special projects, committees, functions, and activities.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs.
Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff.
Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments.
Enters data into the computer via word processing, spreadsheet, and various other computer applications.
Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Reconciles receipts and cash; sends it to the Business O
Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets.
Records inventory of materials and supplies and orders as needed.
Performs other duties as assigned.
Position Specific Responsibilities
Important responsibilities and duties may include, but are not limited to, the following:
Serves as a proctor in the Assessment Center and remote testing sessions.
Assists with the student registration process, including data entry, maintaining logs, and preparing materials.
Conducts textbook sales.
Assists with the student orientation process, including data entry, maintaining logs, and preparing materials.
Maintains partner agency referral records.
Assists with the planning of the ELL Next Step C
Assists with the planning of the HSC Graduation ceremony.
Maintains a CASAS proctor certificate.
Maintain badge access and door accessibility schedules utilizing assigned software.
Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online.
Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.
Minimum Qualifications
Associates degree or equivalent and one year of office experience OR a combination of both totaling to 3 years.
Minimum typing speed of 40 net words per minute.
Demonstrated high proficiency using all Microsoft Office and/or Google programs.
Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports.
Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated organizational skills and time management.
Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated ability to work with diverse student populations, including non-native speakers.
Demonstrated ability to work effectively in a collaborative team atmosphere.
Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Demonstrated ability to work a flexible schedule.
Preferred Qualifications
Bachelor’s degree in business or related field.
Experience with Adult Education and Literacy programs.
Proficient in a language other than English
Working Conditions
Anticipated schedule is: Monday/Wednesday/Friday 8:00a – 4:30p and Tuesday/Thursday 10:30a – 7:00p
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Employment Status
Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete online application at hawkeyecollege.edu/employment
Submit/Upload a resume,
Submit/Upload 3 references with a minimum of 1 from a past/current supervisor and
Submit/Upload a cover letter that briefly addresses the following:
Your work experience with customer service and receptionist duties.
Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database).
Your work experience related to handling confidential information.
Submit the online application and all required materials by Thursday, March 31, 2022. Preference will be given to applicants who submit the required materials on or before March 31st. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Eastern Florida State College is currently seeking applications for the part-time position of Administrative Support Assistant on the Cocoa Campus in Cocoa, Florida.
Performs duties in accordance with the procedures of the College in assisting the Maintenance Manager and Planning and Construction Manager with carrying out the responsibilities of Facilities Services.
The following minimum qualifications for this position must be met before any applicant will be considered:
High School Diploma or GED and two year’s work-related experience.
Experience in general Administrative work in which computer skills were required.
Proficiency in the use of computers and software such as Microsoft Office (Word, Excel, PowerPoint, Access).
Typing skills of at least 50 wpm.
Positive, friendly, cooperative, and customer service attitude.
Valid Florida Motor Vehicle Operator’s license required.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate both orally and in writing.
Ability to lift, push, pull, or move up to 40 pounds.
Ability to access, input, and retrieve information and/or data from computer.
Works inside an office environment.
The hourly rate is $12.00 . This position has been approved for up to 28 hours per week. This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.).
Applications will be accepted from March 8, 2022 through March 20, 2022 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Mar 08, 2022
Part time
Eastern Florida State College is currently seeking applications for the part-time position of Administrative Support Assistant on the Cocoa Campus in Cocoa, Florida.
Performs duties in accordance with the procedures of the College in assisting the Maintenance Manager and Planning and Construction Manager with carrying out the responsibilities of Facilities Services.
The following minimum qualifications for this position must be met before any applicant will be considered:
High School Diploma or GED and two year’s work-related experience.
Experience in general Administrative work in which computer skills were required.
Proficiency in the use of computers and software such as Microsoft Office (Word, Excel, PowerPoint, Access).
Typing skills of at least 50 wpm.
Positive, friendly, cooperative, and customer service attitude.
Valid Florida Motor Vehicle Operator’s license required.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate both orally and in writing.
Ability to lift, push, pull, or move up to 40 pounds.
Ability to access, input, and retrieve information and/or data from computer.
Works inside an office environment.
The hourly rate is $12.00 . This position has been approved for up to 28 hours per week. This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.).
Applications will be accepted from March 8, 2022 through March 20, 2022 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Company Description
Ravinia is both North America’s longest-running music festival and its most artistically diverse. Over 100 different events by a mix of classical, rock, pop, jazz, R&B, indie, and country performers make up a typical summer season on our two open-air and two indoor stages. Each year the Chicago Symphony Orchestra is featured in six weeks of concerts, many with Chief Conductor Marin Alsop. During the same summer months, the Ravinia Steans Music Institute provides young professional classical and jazz musicians with career-advancing training and concert settings. Offstage and year-round, Ravinia’s Reach Teach Play education programs engage 75,000 children and adults—in schools with little to no music curriculum, in our Chicagoland communities, and at our 36-acre park—in our mission to make music equitably accessible to all.
Ravinia embraces diversity in all forms and is committed to providing an equitable and inclusive environment for all staff, musicians, guest artists, audiences, and community members. Ravinia is proud to be an equal opportunity employer. We encourage individuals of all identities and abilities to apply.
Job Description
Title: Development Intern, Women’s Board and Ravinia Associates Operations
Temporarily hybrid (remote and in-office) due to COVID-19. In office full time throughout summer season, contingent on safety guidelines.
418 Sheridan Road, Highland Park, IL 60035, USA
Full-time, Seasonal
Department: Development
Reports to: Manager, Women’s Board and Ravinia Associates Operations
Summary
Gain an inside perspective into the many aspects of the Ravinia Women’s Board and the Ravinia Associates Board. The Women’s Board is a volunteer group of over 120 women who host the annual Gala, raising over $1 million annually, as well as several other events throughout the summer. The Ravinia Associates Board is a premier group of over 100 Chicagoland young professionals who both promote awareness and raise funds for the festival and its programs, primarily through the annual Music Matters Benefit.
While the primary responsibility of this position is providing assistance in all aspects of the Gala and Music Matters Benefit, this role will also have the opportunity to help with other events throughout the summer, and will work periodically with the larger Development Department, as needed. In this role, you are exposed to a variety of projects related to Ravinia’s mission, serving as great experience for anyone looking to further a career in nonprofit performing arts administration.
Events may be held virtually, in accordance with federal, state, and local COVID-19 regulations to prioritize the safety of our patrons, artists, and staff.
Duties and Responsibilities:
Provide all necessary assistance for the Gala and Music Matters Benefit, including entering names into our database, creating and revising check in materials and making any last minute changes as necessary
Manage the Music Matters Auction, including tracking all items solicited and confirmed and utilizing online bidding platform OneCause
Assist with event invitation and RSVP process
Coordinate set up and registration at several Women’s Board and Ravinia Associates events
Provide administrative support for the Associate Director and Manager as well as Women’s Board and Ravinia Associates members as needed
Assist in editing and updating the website to add new events photos and information in real time
Attend Events Team meetings with other members of Ravinia staff to inform them of the Women’s Board and Ravinia Associates events taking place weekly
Development assistance, including responding to donor requests via phone and email
Other duties as assigned
Qualifications
Education and Experience:
Minimum of three years college experience
Coursework in arts administration, music, or business preferred
The ideal candidate has:
The ability to communicate and collaborate with a variety of people from different backgrounds with professionalism and polish
The ability to work remotely, and willingness to re-enter the office as needed
Superior organization and ability to multitask without sacrificing attention to detail
Excellent analytical and problem-solving skills
Driven with the ability to self-manage and effectively use downtime without supervision
Proficiency in Microsoft Office (Word, Excel, Publisher) including mail merge
Proficiency in Zoom Meetings and related video conferencing tools
Must be available to work evenings and weekend hours outdoors (40+ hours per week) during the summer season, especially between the dates of June 15–July 24, 2022 (including the Fourth of July holiday and following weekend) and August 22–September 10 (including the Labor Day weekend).
Passion for Ravinia’s mission, particularly music, music education and social services
To verify your attention to detail, please bold and underline the first sentence in the body of your cover letter
Additional information
Dates of Position
April 2022 – September 2022 (flexible based on school schedule)
Compensation:
Hourly wage
May be able to use for class credit
Additional Information:
Qualified applicants must attach
Cover Letter (Upload as a PDF under the Additional Attachments option)
Resume
Applications are reviewed on a rolling basis. We encourage you to apply as soon as possible but the deadline to apply is March 18, 2022.
All hiring is contingent upon receiving an approved background check. Please, no phone calls or emails.
All your information will be kept confidential according to EEO guidelines.
Mar 02, 2022
Seasonal
Company Description
Ravinia is both North America’s longest-running music festival and its most artistically diverse. Over 100 different events by a mix of classical, rock, pop, jazz, R&B, indie, and country performers make up a typical summer season on our two open-air and two indoor stages. Each year the Chicago Symphony Orchestra is featured in six weeks of concerts, many with Chief Conductor Marin Alsop. During the same summer months, the Ravinia Steans Music Institute provides young professional classical and jazz musicians with career-advancing training and concert settings. Offstage and year-round, Ravinia’s Reach Teach Play education programs engage 75,000 children and adults—in schools with little to no music curriculum, in our Chicagoland communities, and at our 36-acre park—in our mission to make music equitably accessible to all.
Ravinia embraces diversity in all forms and is committed to providing an equitable and inclusive environment for all staff, musicians, guest artists, audiences, and community members. Ravinia is proud to be an equal opportunity employer. We encourage individuals of all identities and abilities to apply.
Job Description
Title: Development Intern, Women’s Board and Ravinia Associates Operations
Temporarily hybrid (remote and in-office) due to COVID-19. In office full time throughout summer season, contingent on safety guidelines.
418 Sheridan Road, Highland Park, IL 60035, USA
Full-time, Seasonal
Department: Development
Reports to: Manager, Women’s Board and Ravinia Associates Operations
Summary
Gain an inside perspective into the many aspects of the Ravinia Women’s Board and the Ravinia Associates Board. The Women’s Board is a volunteer group of over 120 women who host the annual Gala, raising over $1 million annually, as well as several other events throughout the summer. The Ravinia Associates Board is a premier group of over 100 Chicagoland young professionals who both promote awareness and raise funds for the festival and its programs, primarily through the annual Music Matters Benefit.
While the primary responsibility of this position is providing assistance in all aspects of the Gala and Music Matters Benefit, this role will also have the opportunity to help with other events throughout the summer, and will work periodically with the larger Development Department, as needed. In this role, you are exposed to a variety of projects related to Ravinia’s mission, serving as great experience for anyone looking to further a career in nonprofit performing arts administration.
Events may be held virtually, in accordance with federal, state, and local COVID-19 regulations to prioritize the safety of our patrons, artists, and staff.
Duties and Responsibilities:
Provide all necessary assistance for the Gala and Music Matters Benefit, including entering names into our database, creating and revising check in materials and making any last minute changes as necessary
Manage the Music Matters Auction, including tracking all items solicited and confirmed and utilizing online bidding platform OneCause
Assist with event invitation and RSVP process
Coordinate set up and registration at several Women’s Board and Ravinia Associates events
Provide administrative support for the Associate Director and Manager as well as Women’s Board and Ravinia Associates members as needed
Assist in editing and updating the website to add new events photos and information in real time
Attend Events Team meetings with other members of Ravinia staff to inform them of the Women’s Board and Ravinia Associates events taking place weekly
Development assistance, including responding to donor requests via phone and email
Other duties as assigned
Qualifications
Education and Experience:
Minimum of three years college experience
Coursework in arts administration, music, or business preferred
The ideal candidate has:
The ability to communicate and collaborate with a variety of people from different backgrounds with professionalism and polish
The ability to work remotely, and willingness to re-enter the office as needed
Superior organization and ability to multitask without sacrificing attention to detail
Excellent analytical and problem-solving skills
Driven with the ability to self-manage and effectively use downtime without supervision
Proficiency in Microsoft Office (Word, Excel, Publisher) including mail merge
Proficiency in Zoom Meetings and related video conferencing tools
Must be available to work evenings and weekend hours outdoors (40+ hours per week) during the summer season, especially between the dates of June 15–July 24, 2022 (including the Fourth of July holiday and following weekend) and August 22–September 10 (including the Labor Day weekend).
Passion for Ravinia’s mission, particularly music, music education and social services
To verify your attention to detail, please bold and underline the first sentence in the body of your cover letter
Additional information
Dates of Position
April 2022 – September 2022 (flexible based on school schedule)
Compensation:
Hourly wage
May be able to use for class credit
Additional Information:
Qualified applicants must attach
Cover Letter (Upload as a PDF under the Additional Attachments option)
Resume
Applications are reviewed on a rolling basis. We encourage you to apply as soon as possible but the deadline to apply is March 18, 2022.
All hiring is contingent upon receiving an approved background check. Please, no phone calls or emails.
All your information will be kept confidential according to EEO guidelines.
Eastern Florida State College is currently seeking applications for the part-time position of Administrative Support Assistant on the Cocoa Campus in Cocoa, Florida.
Provides office support for the Executive Director and the staff of the Career Planning & Development Center.
The following minimum qualifications for this position must be met before any applicant will be considered:
High School Diploma or GED.
At least two years related work experience.
Ability to use a PC, software programs, typewriter and office machines.
Computer proficiency with Microsoft Word, PowerPoint, Calendar and Excel.
Exceptional customer service and communication skills.
Ability to establish and maintain cooperative relationships with those contacted in the course of work.
Ability to respond to sensitive matters and/or situations with discretion, tact, and confidentiality.
Ability to coordinate complex projects and meet deadlines.
Valid Florida Motor Vehicle Operator’s license required.
This position will require successful fingerprinting and the candidate chosen will be required to pay (currently $37.25). This fingerprinting fee is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate both orally and in writing.
Ability to occasionally lift, push, pull and/or move up to 15 pounds.
Ability to sit at a desk and view a display screen for extended periods of time.
Ability to access, input and retrieve information and/or data from a computer.
Works inside in an office environment.
Must adapt to frequent interruption from telephones and from staff, student, or other customer traffic.
Moderate noise level.
Evening and weekend hours may be required.
The hourly rate is $10.00 . This position has been approved for up to 28 hours per week. This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.).
Applications will be accepted from March 1, 2022 through March 10, 2022 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Mar 01, 2022
Part time
Eastern Florida State College is currently seeking applications for the part-time position of Administrative Support Assistant on the Cocoa Campus in Cocoa, Florida.
Provides office support for the Executive Director and the staff of the Career Planning & Development Center.
The following minimum qualifications for this position must be met before any applicant will be considered:
High School Diploma or GED.
At least two years related work experience.
Ability to use a PC, software programs, typewriter and office machines.
Computer proficiency with Microsoft Word, PowerPoint, Calendar and Excel.
Exceptional customer service and communication skills.
Ability to establish and maintain cooperative relationships with those contacted in the course of work.
Ability to respond to sensitive matters and/or situations with discretion, tact, and confidentiality.
Ability to coordinate complex projects and meet deadlines.
Valid Florida Motor Vehicle Operator’s license required.
This position will require successful fingerprinting and the candidate chosen will be required to pay (currently $37.25). This fingerprinting fee is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate both orally and in writing.
Ability to occasionally lift, push, pull and/or move up to 15 pounds.
Ability to sit at a desk and view a display screen for extended periods of time.
Ability to access, input and retrieve information and/or data from a computer.
Works inside in an office environment.
Must adapt to frequent interruption from telephones and from staff, student, or other customer traffic.
Moderate noise level.
Evening and weekend hours may be required.
The hourly rate is $10.00 . This position has been approved for up to 28 hours per week. This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.).
Applications will be accepted from March 1, 2022 through March 10, 2022 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
University of Wyoming - Athletics
Laramie, Wyoming
Wyoming Athletics is hiring an Assistant Director of Marketing to join the Athletics Marketing team. This position will be responsible for promoting all 17 Men’s and Women’s sports at the University of Wyoming. The successful candidate must be team-orientated, self-motivated, and possess strong organizational skills. The primary responsibilities for this position are to oversee the marketing and game presentation of assigned sports, assist with the oversight of an undergraduate internship program, and oversee the Pistol’s Pals kids club.
This position will be responsible for creating exciting game day environments through engaging game presentation efforts to create a home-team advantage (scripts, promotions, music, video, cheer/mascot, pep band, etc.). The position will also be responsible for the development and implementation of comprehensive marketing plans for assigned sports. This position will collaborate with our media rights provider to develop in-game promotions that entertain fans and fulfill sponsorships agreements.
Outside of these duties, this individual will spend a portion of their time in support of promotion brainstorming and logistics, overseeing the student rewards program and student attendance initiatives, supervising undergraduate interns, and other duties as assigned. An undergraduate intern program will support all efforts of this position. This position reports to the Director of Marketing and Fan Experience and the Assistant Athletic Director for Marketing and Branding.
For more information about Laramie, the University of Wyoming, Wyoming Athletics, and our impressive portfolio of athletic facilities, click HERE .
Candidates should have willingness to work odd hours, weekends and holidays as is typical in collegiate athletics. A valid driver’s license with a motor vehicle record that is compliant with the University Vehicle Use Policy is required; details at: http://www.uwyo.edu/auxserv/fleet/Official-Vehicle-Policy/OVP.pdf
Minimum Qualifications
Bachelor’s degree in applicable field
1 years’ experience in collegiate or professional sports marketing/game presentation
Preferred Qualifications
2+ years’ experience in collegiate or professional sports marketing/game presentation
Demonstrated experience with leading game presentation for live sporting events
Experience planning, developing, and executing comprehensive marketing plans
Supervisory experience, including the ability to foster leadership and teamwork amongst others
Excellent organizational, problem solving and communication skills
Ability to influence and build working relationships among diverse individuals
Strong attention to detail with ability to create and maintain very specific timelines
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/220193/?utm_medium=jobshare
Review of resumes and applications will begin immediately. The preferred start date is immediate. Minority candidates are encouraged to apply. This is a full-time benefited position with salary commensurate with knowledge and experience.
The University of Wyoming is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status or any other characteristic protected by law and University policy. Please see
www.uwyo.edu/diversity/fairness
We conduct background investigations for all final candidates being considered for employment. Offers of employment are contingent upon the completion of the background check.
More information on the University of Wyoming can be found at: www.uwyo.edu
Mar 01, 2022
Full time
Wyoming Athletics is hiring an Assistant Director of Marketing to join the Athletics Marketing team. This position will be responsible for promoting all 17 Men’s and Women’s sports at the University of Wyoming. The successful candidate must be team-orientated, self-motivated, and possess strong organizational skills. The primary responsibilities for this position are to oversee the marketing and game presentation of assigned sports, assist with the oversight of an undergraduate internship program, and oversee the Pistol’s Pals kids club.
This position will be responsible for creating exciting game day environments through engaging game presentation efforts to create a home-team advantage (scripts, promotions, music, video, cheer/mascot, pep band, etc.). The position will also be responsible for the development and implementation of comprehensive marketing plans for assigned sports. This position will collaborate with our media rights provider to develop in-game promotions that entertain fans and fulfill sponsorships agreements.
Outside of these duties, this individual will spend a portion of their time in support of promotion brainstorming and logistics, overseeing the student rewards program and student attendance initiatives, supervising undergraduate interns, and other duties as assigned. An undergraduate intern program will support all efforts of this position. This position reports to the Director of Marketing and Fan Experience and the Assistant Athletic Director for Marketing and Branding.
For more information about Laramie, the University of Wyoming, Wyoming Athletics, and our impressive portfolio of athletic facilities, click HERE .
Candidates should have willingness to work odd hours, weekends and holidays as is typical in collegiate athletics. A valid driver’s license with a motor vehicle record that is compliant with the University Vehicle Use Policy is required; details at: http://www.uwyo.edu/auxserv/fleet/Official-Vehicle-Policy/OVP.pdf
Minimum Qualifications
Bachelor’s degree in applicable field
1 years’ experience in collegiate or professional sports marketing/game presentation
Preferred Qualifications
2+ years’ experience in collegiate or professional sports marketing/game presentation
Demonstrated experience with leading game presentation for live sporting events
Experience planning, developing, and executing comprehensive marketing plans
Supervisory experience, including the ability to foster leadership and teamwork amongst others
Excellent organizational, problem solving and communication skills
Ability to influence and build working relationships among diverse individuals
Strong attention to detail with ability to create and maintain very specific timelines
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/220193/?utm_medium=jobshare
Review of resumes and applications will begin immediately. The preferred start date is immediate. Minority candidates are encouraged to apply. This is a full-time benefited position with salary commensurate with knowledge and experience.
The University of Wyoming is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status or any other characteristic protected by law and University policy. Please see
www.uwyo.edu/diversity/fairness
We conduct background investigations for all final candidates being considered for employment. Offers of employment are contingent upon the completion of the background check.
More information on the University of Wyoming can be found at: www.uwyo.edu
Oregon State Hospital (OSH) is seeking an employee to provide technical and administrative support to the Health Information manager. If you have at least two years administrative support experience, we want you to apply now!
What you will do! You will provide administrative support to the department manager.
You will provide support to the work team for successful daily operations.
You will help respond to privacy incidents and coordinate breach notification letters.
You will track and respond to hospital public records requests.
You will coordinate and support the hospital’s Medical Record Committee.
You will track and respond to requests for cremated remains.
What's in it for you?
A position where your input and contributions impact the citizens of Oregon
8 hours of vacation leave and 8 hours of sick leave per month
Nearly unbeatable medical, vision, and dental benefits
Pension and retirement programs
WHAT WE ARE LOOKING FOR:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation.
Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;
OR
an equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
General or psychiatric hospital experience
Experience with health information and/or medical records
Excellent communication skills, both verbal and written, including the ability to collaborate and build rapport across a broad range of internal staff, agency partners and public along with the ability to communicate with an understanding of the underlying complexities and ramifications of state, federal and agency regulations, and policies.
Excellent team player skills including willingness to collaborate, share information and contribute to the team’s success.
Ability to demonstrate initiative and independent judgement on an ongoing basis. Contribute to a positive, respectful, and productive work environment.
Strong attention to detail with thoroughness in accomplishing a task through concern for all areas involved, no matter how small.
Excellent organizational, prioritization and time management skills.
Ability to manage multiple tasks simultaneously.
Must have intermediate to advance PC skills with MS Word, Excel and Outlook and Adobe DC. Also familiar with MS Access and Visio.
Intermediate skills with collaborative tools such as MS Teams and Sharepoint.
Knowledge and understanding of Oregon Revised Statutes related to disclosure of paitent informaiton, public records and privacy laws related to health information.
Knowledge of Lean concepts and tools.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-88880
Feb 16, 2022
Full time
Oregon State Hospital (OSH) is seeking an employee to provide technical and administrative support to the Health Information manager. If you have at least two years administrative support experience, we want you to apply now!
What you will do! You will provide administrative support to the department manager.
You will provide support to the work team for successful daily operations.
You will help respond to privacy incidents and coordinate breach notification letters.
You will track and respond to hospital public records requests.
You will coordinate and support the hospital’s Medical Record Committee.
You will track and respond to requests for cremated remains.
What's in it for you?
A position where your input and contributions impact the citizens of Oregon
8 hours of vacation leave and 8 hours of sick leave per month
Nearly unbeatable medical, vision, and dental benefits
Pension and retirement programs
WHAT WE ARE LOOKING FOR:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation.
Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;
OR
an equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
General or psychiatric hospital experience
Experience with health information and/or medical records
Excellent communication skills, both verbal and written, including the ability to collaborate and build rapport across a broad range of internal staff, agency partners and public along with the ability to communicate with an understanding of the underlying complexities and ramifications of state, federal and agency regulations, and policies.
Excellent team player skills including willingness to collaborate, share information and contribute to the team’s success.
Ability to demonstrate initiative and independent judgement on an ongoing basis. Contribute to a positive, respectful, and productive work environment.
Strong attention to detail with thoroughness in accomplishing a task through concern for all areas involved, no matter how small.
Excellent organizational, prioritization and time management skills.
Ability to manage multiple tasks simultaneously.
Must have intermediate to advance PC skills with MS Word, Excel and Outlook and Adobe DC. Also familiar with MS Access and Visio.
Intermediate skills with collaborative tools such as MS Teams and Sharepoint.
Knowledge and understanding of Oregon Revised Statutes related to disclosure of paitent informaiton, public records and privacy laws related to health information.
Knowledge of Lean concepts and tools.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-88880
University of South Carolina Upstate
Spartanburg, SC
Administrative Assistant University of South Carolina Upstate TMP00301PO22 Spartanburg, SC www.uscupstate.edu Perform administrative duties for the Office of Disability Services and to provide assistance to the Director, Assistant Director, and Assistive Technology Specialist of the office.
Provide professional assistance to Disability Services to include pre-screening students to identify their needs for proper referral, setting up student data files in software program, scheduling appointments and tests.
Provide frontline professional duties to include: greet students and visitors, email communications, facilitate correspondence, screen telephone calls.
Work with faculty to receive tests for students and proctor tests.
Assist budgetary operations including paying invoices and other bills/dues that are required. Organizing financial records.
Order and inventory supplies needed for operation of office
Other duties as assigned by Director.
Minimum Qualifications: Bachelor’s degree, or high school diploma and 4 years related experience; or equivalency. A successful background check is required.
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
Feb 15, 2022
Contractor
Administrative Assistant University of South Carolina Upstate TMP00301PO22 Spartanburg, SC www.uscupstate.edu Perform administrative duties for the Office of Disability Services and to provide assistance to the Director, Assistant Director, and Assistive Technology Specialist of the office.
Provide professional assistance to Disability Services to include pre-screening students to identify their needs for proper referral, setting up student data files in software program, scheduling appointments and tests.
Provide frontline professional duties to include: greet students and visitors, email communications, facilitate correspondence, screen telephone calls.
Work with faculty to receive tests for students and proctor tests.
Assist budgetary operations including paying invoices and other bills/dues that are required. Organizing financial records.
Order and inventory supplies needed for operation of office
Other duties as assigned by Director.
Minimum Qualifications: Bachelor’s degree, or high school diploma and 4 years related experience; or equivalency. A successful background check is required.
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III on the Melbourne Campus in Melbourne, Florida.
Provides administrative support to the Collegewide Chair and faculty within the disciplines.
The following minimum qualifications for this position must be met before any applicant will be considered:
High School Diploma or GED.
Associate’s degree from a regionally accredited institution preferred.
At least 5 years of related work experience.
Excellent communication (both written and oral) and customer service skills.
Exhibits evidence of accuracy, attention to detail, efficiency and confidentiality.
Proficient in use of computer/word processing software preferably to include Banner.
Ability to work independently and good problem-solving skills.
Valid Florida Motor Vehicle Operator’s license required. Reasonable accommodations may be made to individuals with disabilities unable to obtain a driver’s license. In such cases, a valid Florida ID is required.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to occasionally lift, push, pull and/or move up to 40 pounds.
Ability to sit at a desk and view display screen for extended periods of time.
Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty and other customer traffic.
Must be flexible and be able to prioritize a heavy workload given the changing demands of the office.
The annual salary is $27,300 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from May 4 , 2022 through May 15, 2022 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
Feb 14, 2022
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III on the Melbourne Campus in Melbourne, Florida.
Provides administrative support to the Collegewide Chair and faculty within the disciplines.
The following minimum qualifications for this position must be met before any applicant will be considered:
High School Diploma or GED.
Associate’s degree from a regionally accredited institution preferred.
At least 5 years of related work experience.
Excellent communication (both written and oral) and customer service skills.
Exhibits evidence of accuracy, attention to detail, efficiency and confidentiality.
Proficient in use of computer/word processing software preferably to include Banner.
Ability to work independently and good problem-solving skills.
Valid Florida Motor Vehicle Operator’s license required. Reasonable accommodations may be made to individuals with disabilities unable to obtain a driver’s license. In such cases, a valid Florida ID is required.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to occasionally lift, push, pull and/or move up to 40 pounds.
Ability to sit at a desk and view display screen for extended periods of time.
Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty and other customer traffic.
Must be flexible and be able to prioritize a heavy workload given the changing demands of the office.
The annual salary is $27,300 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from May 4 , 2022 through May 15, 2022 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
Title: Chispa NV Administrative Associate
Department: Community & Civic Engagement
Status: Non-Exempt
Reports to: Chispa NV Program Director
Positions Reporting to this Position: None
Location: Las Vegas, NV
Union Position: Yes
Job Classification Level: A
Hiring Salary Range (depending on experience)*: $47,611-$51,663
*Hiring salary range reflects 1 - 6 years minimum experience
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
LCV launched Chispa , a grassroots community organizing program, to amplify the voice and power of Latinx communities to influence local, state and national decisions that impact our health and environment. Chispa has programs in Arizona, Colorado, Florida, Maryland, Nevada and Texas. As part of our long-term commitment to engage new constituencies and to diversify the environmental movement, the League of Conservation Voters, primarily through grassroots community organizing programs, is fostering strong local and national Latinx leadership in the fight against climate change.
Through our programs in six states, our promotores have taken leadership in the fights to keep rooftop solar affordable and accessible and convert dirty diesel school buses to clean electric fleets, developed Latinx and other people of color policymakers as champions on environmental issues, demonstrated to Spanish-language media that the environment is a priority issue for Latinx families, and built strong relationships with social justice and environmental groups alike.
LCV is hiring a Chispa NV Administrative Associate who will work closely with the Chispa NV Program Director and other team members on logistics and systems to support the entire Chispa Nevada team. The ideal candidate is skilled in building and maintaining systems, highly organized and attentive to details. The Administrative Associate will join the Las Vegas-based Chispa Nevada team who is committed to combating environmental injustice and advocating for environmental policies that will impact Latinx families in Nevada.
Responsibilities :
Provide administrative, logistical and coordination support to ensure the successful execution of staff meetings and other Chispa NV events, including, but not limited to, planning of video conference and web-based meetings, and organizing pre-meeting materials and presentations.
Manage master program calendar. Coordinate logistics, book all work-related travel and assist with scheduling, as needed.
Provide general office support for the Chispa NV office, working with the LCV Operations team as needed, on managing the internet service provider account, office equipment and furniture purchases, conference room maintenance, monitoring and ordering office supplies, receiving and hosting in-person visitors, managing incoming and outgoing mail and packages, etc.
Serve as site lead and point of contact for return to office policies and implementation, including shipment of PPE, HVAC ventilation, office repairs and other related needs, working with the LCV Operations team.
Develop tracking systems, tools, and structures that organize electronic files, grants management and evaluations, and other key reports and materials for the Chispa NV program.
Work with the Chispa NV Program Director and LCV Operations team to draft, process and manage relevant contracts with vendors, including leases.
Coordinate, track, and process check requests and payments for the Chispa NV program.
Provide administrative support to the Chispa NV Program Director, including the management and filing of monthly expense reports, filing, photocopying, etc.
Help contribute to and track the Chispa NV team’s racial justice and equity work and contribute to an inclusive organizational and team culture.
Perform other duties as assigned.
Qualifications :
Work Experience: Required - Minimum 1 year of administrative experience. Experience working with databases. Experience with scheduling. Experience managing several tasks/ projects concurrently and prioritizing work effectively. Preferred - Experience developing and overseeing tracking systems and tools for program progress and management. Experience with planning virtual meetings. Experience working with external vendors.
Skills: Required - Proficient in Microsoft Word, Excel, PowerPoint, Google Suite. Excellent written and verbal communication skills. Strong organizational skills. Ability to partner and collaborate with the existing Chispa NV team. Work well in a fast-paced environment and be able to multitask without sacrificing the quality of work. Ability to work independently and in a team setting. Reliable, consistent, detail-oriented and self-motivated. Preferred - Fluency in VAN. Familiarity with the IRS rules regarding 501(c)(3) and 501(c)(4) organizations. Ability to troubleshoot common technology issues.
Cultural Competence: Required - Demonstrated awareness of one’s own cultural identity, views about differences, and the ability to learn and build on varying cultural and community norms. A complex understanding of racial justice and the urgency of confronting institutional racism and inequity. Commitment to equity and inclusion as an organizational practice and culture. Proven track record of successfully working across lines of race, immigration status, ethnicity, language, class, gender and other identities and experiences. Familiarity with the complexity of issues and obstacles facing communities’ of color engagement in the environmental movement. Preferred - Familiarity with NV and in-state communities.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and audiovisual systems. This position requires remaining in a stationary position, often standing or sitting at the front desk for prolonged periods. This position also involves office management; it requires frequently moving about inside the office to access office equipment, occasionally moving objects up to 20 pounds, and seldom positioning oneself to maintain equipment. Ability and willingness to travel for staff retreats, meetings and professional development opportunities, as needed. This position is based in Las Vegas, NV. Applicants need to be located in and legally authorized to work in the United States. Please note that most LCV staff are currently working remotely during the COVID-19 pandemic.
To Apply: Send a cover letter and resume to hr@lcv.org with “Chispa NV Administrative Associate” in the subject line by February 27, 2022. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
Feb 10, 2022
Full time
Title: Chispa NV Administrative Associate
Department: Community & Civic Engagement
Status: Non-Exempt
Reports to: Chispa NV Program Director
Positions Reporting to this Position: None
Location: Las Vegas, NV
Union Position: Yes
Job Classification Level: A
Hiring Salary Range (depending on experience)*: $47,611-$51,663
*Hiring salary range reflects 1 - 6 years minimum experience
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
LCV launched Chispa , a grassroots community organizing program, to amplify the voice and power of Latinx communities to influence local, state and national decisions that impact our health and environment. Chispa has programs in Arizona, Colorado, Florida, Maryland, Nevada and Texas. As part of our long-term commitment to engage new constituencies and to diversify the environmental movement, the League of Conservation Voters, primarily through grassroots community organizing programs, is fostering strong local and national Latinx leadership in the fight against climate change.
Through our programs in six states, our promotores have taken leadership in the fights to keep rooftop solar affordable and accessible and convert dirty diesel school buses to clean electric fleets, developed Latinx and other people of color policymakers as champions on environmental issues, demonstrated to Spanish-language media that the environment is a priority issue for Latinx families, and built strong relationships with social justice and environmental groups alike.
LCV is hiring a Chispa NV Administrative Associate who will work closely with the Chispa NV Program Director and other team members on logistics and systems to support the entire Chispa Nevada team. The ideal candidate is skilled in building and maintaining systems, highly organized and attentive to details. The Administrative Associate will join the Las Vegas-based Chispa Nevada team who is committed to combating environmental injustice and advocating for environmental policies that will impact Latinx families in Nevada.
Responsibilities :
Provide administrative, logistical and coordination support to ensure the successful execution of staff meetings and other Chispa NV events, including, but not limited to, planning of video conference and web-based meetings, and organizing pre-meeting materials and presentations.
Manage master program calendar. Coordinate logistics, book all work-related travel and assist with scheduling, as needed.
Provide general office support for the Chispa NV office, working with the LCV Operations team as needed, on managing the internet service provider account, office equipment and furniture purchases, conference room maintenance, monitoring and ordering office supplies, receiving and hosting in-person visitors, managing incoming and outgoing mail and packages, etc.
Serve as site lead and point of contact for return to office policies and implementation, including shipment of PPE, HVAC ventilation, office repairs and other related needs, working with the LCV Operations team.
Develop tracking systems, tools, and structures that organize electronic files, grants management and evaluations, and other key reports and materials for the Chispa NV program.
Work with the Chispa NV Program Director and LCV Operations team to draft, process and manage relevant contracts with vendors, including leases.
Coordinate, track, and process check requests and payments for the Chispa NV program.
Provide administrative support to the Chispa NV Program Director, including the management and filing of monthly expense reports, filing, photocopying, etc.
Help contribute to and track the Chispa NV team’s racial justice and equity work and contribute to an inclusive organizational and team culture.
Perform other duties as assigned.
Qualifications :
Work Experience: Required - Minimum 1 year of administrative experience. Experience working with databases. Experience with scheduling. Experience managing several tasks/ projects concurrently and prioritizing work effectively. Preferred - Experience developing and overseeing tracking systems and tools for program progress and management. Experience with planning virtual meetings. Experience working with external vendors.
Skills: Required - Proficient in Microsoft Word, Excel, PowerPoint, Google Suite. Excellent written and verbal communication skills. Strong organizational skills. Ability to partner and collaborate with the existing Chispa NV team. Work well in a fast-paced environment and be able to multitask without sacrificing the quality of work. Ability to work independently and in a team setting. Reliable, consistent, detail-oriented and self-motivated. Preferred - Fluency in VAN. Familiarity with the IRS rules regarding 501(c)(3) and 501(c)(4) organizations. Ability to troubleshoot common technology issues.
Cultural Competence: Required - Demonstrated awareness of one’s own cultural identity, views about differences, and the ability to learn and build on varying cultural and community norms. A complex understanding of racial justice and the urgency of confronting institutional racism and inequity. Commitment to equity and inclusion as an organizational practice and culture. Proven track record of successfully working across lines of race, immigration status, ethnicity, language, class, gender and other identities and experiences. Familiarity with the complexity of issues and obstacles facing communities’ of color engagement in the environmental movement. Preferred - Familiarity with NV and in-state communities.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and audiovisual systems. This position requires remaining in a stationary position, often standing or sitting at the front desk for prolonged periods. This position also involves office management; it requires frequently moving about inside the office to access office equipment, occasionally moving objects up to 20 pounds, and seldom positioning oneself to maintain equipment. Ability and willingness to travel for staff retreats, meetings and professional development opportunities, as needed. This position is based in Las Vegas, NV. Applicants need to be located in and legally authorized to work in the United States. Please note that most LCV staff are currently working remotely during the COVID-19 pandemic.
To Apply: Send a cover letter and resume to hr@lcv.org with “Chispa NV Administrative Associate” in the subject line by February 27, 2022. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
Eastern Florida State College is currently seeking applications for two (2) part-time positions of Security Desk Assistant . One (1) position on the Cocoa Campus in Cocoa, Florida and one (1) position on the Melbourne Campus in Melbourne, Florida.
Performs administrative and office support activities for the Customer Service Desk within the Collegewide Security Department. Duties include a variety of office functions for the Department of Collegewide Security. Assists members of the Campus Security Office and the Eastern Florida State College community by answering phone calls, issuing parking permits, issuing IDs, and performing fingerprinting services.
The following minimum qualifications for this position must be met before any applicant will be considered:
High school diploma or GED required.
Associate’s degree from a regionally accredited institution preferred.
A minimum of two years of related experience preferred.
Must have a Valid Florida Driver’s License. Travel to all campuses may be required.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to bend, stoop and stand.
Ability to communicate both orally and in writing.
Ability to sit at a desk and view a display screen for extended periods of time.
Ability to access input and retrieve information and/or data from a computer
Works in office environment.
Some duties may require outdoor assignments.
The hourly rate is $10.00 . This position has been approved for up to 28 hours per week. This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.).
Applications will be accepted from February 7, 2022 through February 16, 2022 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Feb 08, 2022
Part time
Eastern Florida State College is currently seeking applications for two (2) part-time positions of Security Desk Assistant . One (1) position on the Cocoa Campus in Cocoa, Florida and one (1) position on the Melbourne Campus in Melbourne, Florida.
Performs administrative and office support activities for the Customer Service Desk within the Collegewide Security Department. Duties include a variety of office functions for the Department of Collegewide Security. Assists members of the Campus Security Office and the Eastern Florida State College community by answering phone calls, issuing parking permits, issuing IDs, and performing fingerprinting services.
The following minimum qualifications for this position must be met before any applicant will be considered:
High school diploma or GED required.
Associate’s degree from a regionally accredited institution preferred.
A minimum of two years of related experience preferred.
Must have a Valid Florida Driver’s License. Travel to all campuses may be required.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to bend, stoop and stand.
Ability to communicate both orally and in writing.
Ability to sit at a desk and view a display screen for extended periods of time.
Ability to access input and retrieve information and/or data from a computer
Works in office environment.
Some duties may require outdoor assignments.
The hourly rate is $10.00 . This position has been approved for up to 28 hours per week. This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.).
Applications will be accepted from February 7, 2022 through February 16, 2022 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
The John & Mable Ringling Museum of Art
Sarasota, FL 34243
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Ringling Strategic Plan
Ringling Equity Statement
Responsibilities
The Cash Office Associate receives currency deliveries, records deposit information in the computer database, and verifies deposits are correct. This role requires attention to detail and the ability to work in Microsoft Excel at a basic level. Daily tasks would include:
Assembling change for cash register drawers.
Receiving and verifying all cash from registers.
Making deposits.
Qualifications
High school diploma or equivalent.
Experience using Microsoft Excel including entering data into a spreadsheet.
Please note a work sample will be required to demonstrate skill in Microsoft Excel if selected for interview.
Experience handling and counting cash accurately.
Effective written and verbal communication skills.
Ability to work independently.
Ability to lift up to 20 lbs and to retrieve boxes of coins from low shelves.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.
Anticipated Salary Range
$14.00 per hour.
Museum employees also receive:
Regular training on upcoming exhibitions
Private gallery talks with curators
Discounts on memberships
Discounts in the museum store
Discounts on select performances/events
Free museum admission and much more!
Pay Plan
Although listed as "temporary," please note this is not a seasonal/summer position. This is an OPS/Part-Time Job and is not eligible for Florida state benefits.
Schedule
Cash Office Associates work 3 days a week in the mornings. Flexible working days available, however Sundays will be required . Start time is flexible between 7 AM to as late as 8:30 AM.
Average total of hours is 15, but for candidates seeking additional hours they can stay after completing work in the cash office to deliver office assistance for a total of 24 hours a week. Office assistance would include filing and other types of administrative tasks as assigned.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
If you are a current FSU employee, apply via myFSU > Self Service.
Affordable Care Act
OPS employees are covered under the Affordable Care Act. OPS employees who meet certain criteria will be offered affordable health care coverage. For more information on the Affordable Care Act, please visit the Benefits website and click on Employee Insurance Eligibility.
Feb 07, 2022
Part time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Ringling Strategic Plan
Ringling Equity Statement
Responsibilities
The Cash Office Associate receives currency deliveries, records deposit information in the computer database, and verifies deposits are correct. This role requires attention to detail and the ability to work in Microsoft Excel at a basic level. Daily tasks would include:
Assembling change for cash register drawers.
Receiving and verifying all cash from registers.
Making deposits.
Qualifications
High school diploma or equivalent.
Experience using Microsoft Excel including entering data into a spreadsheet.
Please note a work sample will be required to demonstrate skill in Microsoft Excel if selected for interview.
Experience handling and counting cash accurately.
Effective written and verbal communication skills.
Ability to work independently.
Ability to lift up to 20 lbs and to retrieve boxes of coins from low shelves.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.
Anticipated Salary Range
$14.00 per hour.
Museum employees also receive:
Regular training on upcoming exhibitions
Private gallery talks with curators
Discounts on memberships
Discounts in the museum store
Discounts on select performances/events
Free museum admission and much more!
Pay Plan
Although listed as "temporary," please note this is not a seasonal/summer position. This is an OPS/Part-Time Job and is not eligible for Florida state benefits.
Schedule
Cash Office Associates work 3 days a week in the mornings. Flexible working days available, however Sundays will be required . Start time is flexible between 7 AM to as late as 8:30 AM.
Average total of hours is 15, but for candidates seeking additional hours they can stay after completing work in the cash office to deliver office assistance for a total of 24 hours a week. Office assistance would include filing and other types of administrative tasks as assigned.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
If you are a current FSU employee, apply via myFSU > Self Service.
Affordable Care Act
OPS employees are covered under the Affordable Care Act. OPS employees who meet certain criteria will be offered affordable health care coverage. For more information on the Affordable Care Act, please visit the Benefits website and click on Employee Insurance Eligibility.
Job Description:
The Oregon State Hospital is seeking a new team member to provide stellar support in the recruitment of staff across clinical disciplines and the coordination and onboarding of psychiatric academic rotations overseen by the Chief Medical Officer. Sound interesting? Apply Today!
What you will do!
You will consult with hiring managers and HR to review, and execute directed recruitment plan strategies.
You will coordinate interview panels, schedule interviews and prepare interview documents!
You will coordinate the onboarding and offboarding of psychiatry academic rotations for Nurse Practitioners, Medical Residents, Medical Students and Fellows.
You will assess, track, and manage presentations for specified needs, skills, and competencies!
You will coordinate, facilitate, and track education/rotation opportunities!
What's in it for you?
A position where your input and contributions impact the citizens of Oregon
Nearly unbeatable medical, vision, and dental benefits
Pension and retirement programs
This is a full-time, permanent, Executive Support Specialist 1, SEIU represented position
WHAT WE ARE LOOKING FOR:
REQUIRED ATTRIBUTES:
Minimum Qualifications
Three years of clerical/secretarial experience which included: one year at a full
Feb 04, 2022
Full time
Job Description:
The Oregon State Hospital is seeking a new team member to provide stellar support in the recruitment of staff across clinical disciplines and the coordination and onboarding of psychiatric academic rotations overseen by the Chief Medical Officer. Sound interesting? Apply Today!
What you will do!
You will consult with hiring managers and HR to review, and execute directed recruitment plan strategies.
You will coordinate interview panels, schedule interviews and prepare interview documents!
You will coordinate the onboarding and offboarding of psychiatry academic rotations for Nurse Practitioners, Medical Residents, Medical Students and Fellows.
You will assess, track, and manage presentations for specified needs, skills, and competencies!
You will coordinate, facilitate, and track education/rotation opportunities!
What's in it for you?
A position where your input and contributions impact the citizens of Oregon
Nearly unbeatable medical, vision, and dental benefits
Pension and retirement programs
This is a full-time, permanent, Executive Support Specialist 1, SEIU represented position
WHAT WE ARE LOOKING FOR:
REQUIRED ATTRIBUTES:
Minimum Qualifications
Three years of clerical/secretarial experience which included: one year at a full
MVAR Media, a leading Democratic political media consulting firm, is seeking a Production Associate to join our growing team. This position is based in Alexandria, VA and is available through December 2022 with the opportunity to become permanent.
Responsibilities
The Associate’s primary responsibility is making sure every TV, radio and digital ad we produce is delivered to the right place, at the right time. That responsibility includes:
Managing the electronic delivery of ads to stations and networks, working with vendors and software platforms.
Working with MVAR partners, staff and clients to ensure ads are delivered on time and with the correct instructions.
Performing quality control, closed captioning, compressing, sharing, and archiving of TV, digital and radio advertisements.
Working with the Digital team to implement digital ad campaigns on various platforms.
The Associate will also help with other responsibilities that include:
Assisting partners, producers, and editors with production of TV and digital ads as needed, including finding stock assets and helping with licensing.
Performing administrative duties, including basic office management tasks, copyediting, among others.
And the Associate will have the opportunity to learn and assist in production of TV and digital advertising throughout the process, from scriptwriting to final delivery.
Qualifications
At least 6 months of campaign or production experience.
A willingness and ability to learn quickly – production experience is not required.
Excellent organizational skills and attention to details an absolute must.
Ability to multi-task and keep track of many clients and projects developing simultaneously.
Passion for electing Democrats and helping progressive causes.
High level of computer competency and willingness to quickly learn new software. Prior experience with Adobe Creative Suite is a plus.
Research, writing and/or graphics skills is a plus.
Willingness to work on a campaign schedule, which often includes early mornings, weekends and odd hours.
Benefits
MVAR offers a generous benefits package including covering 100% of health insurance premiums, access to a 401(k) retirement savings plan, and reimbursement of cell phone usage. Our location is three blocks from the King Street Metro Station, and we offer employee parking at our building.
About MVAR Media
MVAR Media is a full-service political media firm with experience helping Democrats and progressive causes win campaigns across the country. We specialize in producing effective television, radio, and digital advertising. We also provide a wide range of digital and traditional media services to help campaigns and organizations communicate a winning message.
To apply : Please send a cover letter, resume, and salary requirement to jobs@mvarmedia.com . Include “Associate, Media Operations” along with your name in the subject line. MVAR Media is an equal opportunity employer.
Here at MVAR, our work is rooted in Democratic values with an emphasis on equal opportunity for all. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity or expression, or any characteristics protected by federal, state, and local laws. We believe the strongest teams reflect the diversity of our electorate and therefore actively seek a diverse applicant pool.
Feb 01, 2022
Full time
MVAR Media, a leading Democratic political media consulting firm, is seeking a Production Associate to join our growing team. This position is based in Alexandria, VA and is available through December 2022 with the opportunity to become permanent.
Responsibilities
The Associate’s primary responsibility is making sure every TV, radio and digital ad we produce is delivered to the right place, at the right time. That responsibility includes:
Managing the electronic delivery of ads to stations and networks, working with vendors and software platforms.
Working with MVAR partners, staff and clients to ensure ads are delivered on time and with the correct instructions.
Performing quality control, closed captioning, compressing, sharing, and archiving of TV, digital and radio advertisements.
Working with the Digital team to implement digital ad campaigns on various platforms.
The Associate will also help with other responsibilities that include:
Assisting partners, producers, and editors with production of TV and digital ads as needed, including finding stock assets and helping with licensing.
Performing administrative duties, including basic office management tasks, copyediting, among others.
And the Associate will have the opportunity to learn and assist in production of TV and digital advertising throughout the process, from scriptwriting to final delivery.
Qualifications
At least 6 months of campaign or production experience.
A willingness and ability to learn quickly – production experience is not required.
Excellent organizational skills and attention to details an absolute must.
Ability to multi-task and keep track of many clients and projects developing simultaneously.
Passion for electing Democrats and helping progressive causes.
High level of computer competency and willingness to quickly learn new software. Prior experience with Adobe Creative Suite is a plus.
Research, writing and/or graphics skills is a plus.
Willingness to work on a campaign schedule, which often includes early mornings, weekends and odd hours.
Benefits
MVAR offers a generous benefits package including covering 100% of health insurance premiums, access to a 401(k) retirement savings plan, and reimbursement of cell phone usage. Our location is three blocks from the King Street Metro Station, and we offer employee parking at our building.
About MVAR Media
MVAR Media is a full-service political media firm with experience helping Democrats and progressive causes win campaigns across the country. We specialize in producing effective television, radio, and digital advertising. We also provide a wide range of digital and traditional media services to help campaigns and organizations communicate a winning message.
To apply : Please send a cover letter, resume, and salary requirement to jobs@mvarmedia.com . Include “Associate, Media Operations” along with your name in the subject line. MVAR Media is an equal opportunity employer.
Here at MVAR, our work is rooted in Democratic values with an emphasis on equal opportunity for all. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity or expression, or any characteristics protected by federal, state, and local laws. We believe the strongest teams reflect the diversity of our electorate and therefore actively seek a diverse applicant pool.
University of Washington | Institute for Health Metrics and Evaluation
The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health. IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which are cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members. IHME has an outstanding opportunity for a Program Coordinator that will provide day-to-day program support performing complex and varied fiscal and administrative functions within IHME and supporting the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios research and the UW Population Health Initiative programs. The Program Coordinator serves as a resource and a point of contact for accurate information about these programs in relation to events, conferences, summits, and key research deliverable timelines. This position requires an individual to build effective working relationships with individuals within and outside the organization from a variety of professional levels and backgrounds while exhibiting poise, responsiveness, a keen awareness of details, and impeccable integrity when dealing with sensitive materials and topics. The individual will independently provide overall effective and efficient communication and coordination for each program, interpreting and applying policies, guidelines, and procedures to answer inquiries from faculty, fellows, staff, students, and global external collaborators. The individual must develop an awareness of the research context of the programs they partner with in order to best understand priorities and execute work against demanding deadlines and while juggling multiple tasks. Additionally this position operates the reception desk and is the dedicated resource to IHME faculty, staff and visitors. The Program Coordinator is the initial contact for visitors to the Institute. This position is key to presenting a first impression of the Institute in the best manner possible and requires a high level of professionalism. This role will be an active member of the Financial Planning and Operations team and will report to the Assistant Director of Administration. This position is contingent upon project funding availability.
RESPONSIBILITIES: Program support and coordination
Provide accurate and efficient communication to staff, faculty, fellows, and the public with information and interpretation of policies and procedures related to the program’s specialties.
Coordinate and lead meetings with faculty and staff to schedule out projected events/meetings, determining scope and necessary elements. Lead and meet timelines for these projects as assigned by program directors.
Manage and organize conferences, summits, and guest speaking events with internal and external collaborators, government officials, media, and public and private institutions, to include coordinating meeting logistics, scheduling appointments and meetings, coordinating travel arrangements, and preparing business visa application documents for faculty and visitors as needed.
Assist program heads with composing or editing reports and meeting presentation materials per IHME’s style guidelines.
Initiate purchases of goods, services, and supplies in accordance with UW policies and procedures as needed, check order status and resolve problems efficiently and effectively.
Analyze and process expense reports, reimbursements, and check requests in an accurate and timely fashion.
Identify mechanisms to improve operations, decrease turnaround times, and streamline work processes.
Reception support
Provide assistance with day to day front desk duties, to include, but not limited to: answering phones, maintaining front desk email account and schedule, greeting visitors and facilitating smooth transitions to meetings, ordering business cards, providing estimates for shipping, packaging and entering requests, receiving and notifying for packages, maintaining various logs, daily kitchen and conference room upkeep, and working with building management and staff for facility operations.
Professionally conduct work with the highest level of integrity and discretion as it relates to international visitors and dignitaries, faculty, staff, and students.
Assist with Institute administrative tasks, including but not limited to: assembly of professional documents for Scientific Oversight Group (SOG) and IHME Board of Directors, data entry and moderate clerical support for presentation materials.
Utilize independent judgment and discretion while engaging with internal and external collaborators, government officials, media, and public and private institutions and representatives.
Other duties as assigned.
MINIMUM REQUIREMENTS:
High school graduation or equivalent AND two years of experience in supporting a program and/or executives OR equivalent education/experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS:
Adept diplomacy and exemplary interpersonal skills required. Must be agile at forming respectful and rewarding relationships with people with different levels of experience and expertise from a variety of cultural, linguistic, and professional settings.
Ability to react with appropriate levels of urgency and creatively solve problems to situations and events that require quick response or turnaround.
High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
Strong MS Office software skills – proficiency in MS Word, MS Excel, MS PowerPoint, MS Outlook, email, calendaring, and scheduling are minimum requirements.
Track record of being organized and detail-oriented, with an ability to work both independently and collaboratively to achieve objectives.
Ability to thrive in a fast-paced and collaborative environment to manage multiple priorities while coordinating resources needed to meet deadlines.
Flexibility and willingness to assume new tasks or special projects.
Flexibility to work nights and weekends a must.
Interest in learning about the Institute’s work and an ability to clearly relate and communicate its work.
A commitment to working to alongside others at IHME to illuminate the health impacts of systemic racism and to work within IHME to make our organization more diverse and inclusive. See IHME’s DEI statement here: http://www.healthdata.org/get-involved/careers/dei
WORKING CONDITIONS:
Weekend and evening work sometimes required.
This position is open to anyone authorized to work in the U.S. The UW is not able to sponsor visas for staff positions.
This position is located in Seattle, Washington working in-person at the IHME office on UW Campus.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Dec 30, 2021
Full time
The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health. IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which are cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members. IHME has an outstanding opportunity for a Program Coordinator that will provide day-to-day program support performing complex and varied fiscal and administrative functions within IHME and supporting the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios research and the UW Population Health Initiative programs. The Program Coordinator serves as a resource and a point of contact for accurate information about these programs in relation to events, conferences, summits, and key research deliverable timelines. This position requires an individual to build effective working relationships with individuals within and outside the organization from a variety of professional levels and backgrounds while exhibiting poise, responsiveness, a keen awareness of details, and impeccable integrity when dealing with sensitive materials and topics. The individual will independently provide overall effective and efficient communication and coordination for each program, interpreting and applying policies, guidelines, and procedures to answer inquiries from faculty, fellows, staff, students, and global external collaborators. The individual must develop an awareness of the research context of the programs they partner with in order to best understand priorities and execute work against demanding deadlines and while juggling multiple tasks. Additionally this position operates the reception desk and is the dedicated resource to IHME faculty, staff and visitors. The Program Coordinator is the initial contact for visitors to the Institute. This position is key to presenting a first impression of the Institute in the best manner possible and requires a high level of professionalism. This role will be an active member of the Financial Planning and Operations team and will report to the Assistant Director of Administration. This position is contingent upon project funding availability.
RESPONSIBILITIES: Program support and coordination
Provide accurate and efficient communication to staff, faculty, fellows, and the public with information and interpretation of policies and procedures related to the program’s specialties.
Coordinate and lead meetings with faculty and staff to schedule out projected events/meetings, determining scope and necessary elements. Lead and meet timelines for these projects as assigned by program directors.
Manage and organize conferences, summits, and guest speaking events with internal and external collaborators, government officials, media, and public and private institutions, to include coordinating meeting logistics, scheduling appointments and meetings, coordinating travel arrangements, and preparing business visa application documents for faculty and visitors as needed.
Assist program heads with composing or editing reports and meeting presentation materials per IHME’s style guidelines.
Initiate purchases of goods, services, and supplies in accordance with UW policies and procedures as needed, check order status and resolve problems efficiently and effectively.
Analyze and process expense reports, reimbursements, and check requests in an accurate and timely fashion.
Identify mechanisms to improve operations, decrease turnaround times, and streamline work processes.
Reception support
Provide assistance with day to day front desk duties, to include, but not limited to: answering phones, maintaining front desk email account and schedule, greeting visitors and facilitating smooth transitions to meetings, ordering business cards, providing estimates for shipping, packaging and entering requests, receiving and notifying for packages, maintaining various logs, daily kitchen and conference room upkeep, and working with building management and staff for facility operations.
Professionally conduct work with the highest level of integrity and discretion as it relates to international visitors and dignitaries, faculty, staff, and students.
Assist with Institute administrative tasks, including but not limited to: assembly of professional documents for Scientific Oversight Group (SOG) and IHME Board of Directors, data entry and moderate clerical support for presentation materials.
Utilize independent judgment and discretion while engaging with internal and external collaborators, government officials, media, and public and private institutions and representatives.
Other duties as assigned.
MINIMUM REQUIREMENTS:
High school graduation or equivalent AND two years of experience in supporting a program and/or executives OR equivalent education/experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS:
Adept diplomacy and exemplary interpersonal skills required. Must be agile at forming respectful and rewarding relationships with people with different levels of experience and expertise from a variety of cultural, linguistic, and professional settings.
Ability to react with appropriate levels of urgency and creatively solve problems to situations and events that require quick response or turnaround.
High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
Strong MS Office software skills – proficiency in MS Word, MS Excel, MS PowerPoint, MS Outlook, email, calendaring, and scheduling are minimum requirements.
Track record of being organized and detail-oriented, with an ability to work both independently and collaboratively to achieve objectives.
Ability to thrive in a fast-paced and collaborative environment to manage multiple priorities while coordinating resources needed to meet deadlines.
Flexibility and willingness to assume new tasks or special projects.
Flexibility to work nights and weekends a must.
Interest in learning about the Institute’s work and an ability to clearly relate and communicate its work.
A commitment to working to alongside others at IHME to illuminate the health impacts of systemic racism and to work within IHME to make our organization more diverse and inclusive. See IHME’s DEI statement here: http://www.healthdata.org/get-involved/careers/dei
WORKING CONDITIONS:
Weekend and evening work sometimes required.
This position is open to anyone authorized to work in the U.S. The UW is not able to sponsor visas for staff positions.
This position is located in Seattle, Washington working in-person at the IHME office on UW Campus.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Washington State Department of Ecology
Shoreline, WA
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Water Resources (WR) program within the Department of Ecology is looking to fill a Water Resources Administrative Assistant (Administrative Assistant 3) position. This position is located in our Northwest Regional Office (NWRO) Located in Shoreline, WA. In this role, you will serve as the principal assistant to the Water Resources (WR) Northwest Regional Office Manager and offer broad support to a team of technical and permitting staff. You will provide independent and high-level confidential administrative support and oversee elements of day-to-day office management. In addition to administrative duties, you will assist with permitting actions and learn how water resources are managed and protected in Washington State. The mission of the Water Resources (WR) program is to support sustainable water resources management to meet the present and future water needs of people and the natural environment, in partnership with Washington communities.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people.
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. This position is expected to work in the office up to 4 days a week. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.
Please Note: The salary posted above does not include the additional 5% premium pay that this position will receive due to this position's location in King County.
Application Timeline: This position will remain open until filled, with an initial screening date of January 24, 2022 . In order to be considered for initial screening, please submit an application on or before January 23, 2022 . The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What makes this role unique?
In this role, you will support a team of water resources professionals who are dedicated to managing this shared resource for future generations. We are looking for applicants who are professional, organized, are able to perform in a fast paced, ever changing environment; have strong time management and calendaring skills; who possess excellent written and verbal communication skills and are a team player.
What you will do:
Provide high-level confidential administrative support for the Water Resources Program (WR) Northwest Regional Office section manager and offer high-level administrative support to a team of water resources professional staff.
Oversee purchasing requests, make travel and scheduling arrangements, and represent the section manager in select management-level meetings.
Administratively process new and change water right applications for accuracy, completeness and compliance with code.
Coordinate the section's public disclosure request responses and work with Central Records staff to ensure complete and timely responses are made.
Act as the Human Resource liaison for the section with regard to section recruitment and hiring.
Be a part of a regional administrative team that supports one another and provide back-up support for other regional environmental programs.
Qualifications
Required Qualifications:
High school graduation or GED AND a total of Four (4) years of experience and/or education as described below:
Professional Level Experience in: clerical, secretarial, bookkeeping, accounting, or general administrative office work experience.
Education: A Bachelor’s degree in business administration, public administration or closely allied field.
See chart below for a list of ways to qualify for this position:
Possible Combinations | C ollege credit hours or degree | Years of required experience
Combination 1 | No college credit hours or degree (a minimum of High school graduation or GED is required) | 4 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 year of experience Combination 5 | A Bachelor's Degree or above | No experience required
OR
One (1) year of experience as an Administrative Assistant 2, at the Department of Ecology. Special Requirements/Conditions of Employment: Must possess and maintain a valid driver’s license. Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Interest in waters resources issues and environmental management.
Proficient in the use of computers and software, including: Outlook Calendar, Microsoft Word, Excel, Access and Power Point to organize work and create, format, and edit a variety of products and presentations. Ability to proof read and finalize formal documents with a high degree of accuracy. This includes proofreading and editing written material, identifying and correcting errors in grammar, improving clarity, composition, flow, organization, content, punctuation, and spelling.
Organized and able to keep track of multiple activities which include the ability to prioritize and perform multiple tasks in the same timeframe, handle interruptions appropriately, and return to incomplete tasks. Ability to be discreet and maintain confidentiality, including the management of confidential information. Take initiative to do work without prompting. Maintain high degree of accuracy in multiple forms of communication.
Effectively communicate with and assist upset, confused, demanding, or otherwise difficult clients, and customers.
Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Ria Berns at: rber461@ecy.wa.gov . Please do not contact Ria to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Dec 23, 2021
Full time
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Water Resources (WR) program within the Department of Ecology is looking to fill a Water Resources Administrative Assistant (Administrative Assistant 3) position. This position is located in our Northwest Regional Office (NWRO) Located in Shoreline, WA. In this role, you will serve as the principal assistant to the Water Resources (WR) Northwest Regional Office Manager and offer broad support to a team of technical and permitting staff. You will provide independent and high-level confidential administrative support and oversee elements of day-to-day office management. In addition to administrative duties, you will assist with permitting actions and learn how water resources are managed and protected in Washington State. The mission of the Water Resources (WR) program is to support sustainable water resources management to meet the present and future water needs of people and the natural environment, in partnership with Washington communities.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people.
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. This position is expected to work in the office up to 4 days a week. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.
Please Note: The salary posted above does not include the additional 5% premium pay that this position will receive due to this position's location in King County.
Application Timeline: This position will remain open until filled, with an initial screening date of January 24, 2022 . In order to be considered for initial screening, please submit an application on or before January 23, 2022 . The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What makes this role unique?
In this role, you will support a team of water resources professionals who are dedicated to managing this shared resource for future generations. We are looking for applicants who are professional, organized, are able to perform in a fast paced, ever changing environment; have strong time management and calendaring skills; who possess excellent written and verbal communication skills and are a team player.
What you will do:
Provide high-level confidential administrative support for the Water Resources Program (WR) Northwest Regional Office section manager and offer high-level administrative support to a team of water resources professional staff.
Oversee purchasing requests, make travel and scheduling arrangements, and represent the section manager in select management-level meetings.
Administratively process new and change water right applications for accuracy, completeness and compliance with code.
Coordinate the section's public disclosure request responses and work with Central Records staff to ensure complete and timely responses are made.
Act as the Human Resource liaison for the section with regard to section recruitment and hiring.
Be a part of a regional administrative team that supports one another and provide back-up support for other regional environmental programs.
Qualifications
Required Qualifications:
High school graduation or GED AND a total of Four (4) years of experience and/or education as described below:
Professional Level Experience in: clerical, secretarial, bookkeeping, accounting, or general administrative office work experience.
Education: A Bachelor’s degree in business administration, public administration or closely allied field.
See chart below for a list of ways to qualify for this position:
Possible Combinations | C ollege credit hours or degree | Years of required experience
Combination 1 | No college credit hours or degree (a minimum of High school graduation or GED is required) | 4 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 year of experience Combination 5 | A Bachelor's Degree or above | No experience required
OR
One (1) year of experience as an Administrative Assistant 2, at the Department of Ecology. Special Requirements/Conditions of Employment: Must possess and maintain a valid driver’s license. Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Interest in waters resources issues and environmental management.
Proficient in the use of computers and software, including: Outlook Calendar, Microsoft Word, Excel, Access and Power Point to organize work and create, format, and edit a variety of products and presentations. Ability to proof read and finalize formal documents with a high degree of accuracy. This includes proofreading and editing written material, identifying and correcting errors in grammar, improving clarity, composition, flow, organization, content, punctuation, and spelling.
Organized and able to keep track of multiple activities which include the ability to prioritize and perform multiple tasks in the same timeframe, handle interruptions appropriately, and return to incomplete tasks. Ability to be discreet and maintain confidentiality, including the management of confidential information. Take initiative to do work without prompting. Maintain high degree of accuracy in multiple forms of communication.
Effectively communicate with and assist upset, confused, demanding, or otherwise difficult clients, and customers.
Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Ria Berns at: rber461@ecy.wa.gov . Please do not contact Ria to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Environmental Assessment Program (EAP) program within the Department of Ecology is looking to fill an Administrative Assistant 3 position. This position is located in our Headquarters Building in Lacey, WA .
In this role you will provide senior level administrative duties, You will work with little to no supervision on most assigned tasks, take initiative and lead on projects and duties. You will gain exposure to the senior level management (XPMT) staff within the program. This will allow you to develop relationships and gain trust with the Supervisors/Managers.
Agency Mission: Ecology's mission is to protect, preserve and enhance Washington's environment and to promote the wise management of our air, land and water for the benefit of current and future generations.
Program Mission: The Environmental Assessment Program provides a range of scientific, monitoring, laboratory, and quality assurance services. Its mission is to measure and assess environmental conditions in Washington State.
Our monitoring programs, scientific studies, and models are designed to measure and evaluate marine, ground, and freshwater quality; stream flow; aquatic habitat; and contaminants in sediments, marine benthic communities, and fish tissue across the state. We use data to evaluate threats ranging from conventional pollutants, such as bacteria, nutrients, and temperature, to toxic contaminants and invasive aquatic plants. We also conduct science around consumer products.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. This position is expected to work in the office up to 3 days a week. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing. Application Timeline: This position will remain open until filled, with an initial screening date of December 22, 2021 . In order to be considered for initial screening, please submit an application on or before December 21, 2021 . The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What makes this role unique?
In this role, you learn more about the science of the Environmental Assessment Program and will work with staff both remotely and in-person. You will have an opportunity to create and improve internal processes and procedures as seen fit within the Agency guidelines. This role affords you the opportunity to gain knowledge and experience to help prepare you to grow into an executive administrative assistant role. This training and experience is gained during leave and when extra assistance is needed.
What you will do:
Direct Administrative Support to Section Managers and Supervisors
HR paperwork Liaison
Outlook - Scheduling & attending calls/meetings & calendaring.
E-Time (time cards)
Assist with Event planning, both in-person (if approved) and virtual (Teams, Zoom, WebEx)
SharePoint contributor for the Program
Contact for all program communications (Calendaring & weekly emails)
Serving as a back up to the Purchasing Tech & Forms and records Analyst (records retention/Public Disclosure)
Qualifications
Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational, and volunteer experience. See below for how you may qualify.
Four (4) years of combined experience and/or education:
Experience: progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
Education :
A High School Diploma or GED
OR
College level coursework involving a major study in business administration, public administration or closely allied field may substitute year-for-year for experience.
All experience and education combinations that meet the requirements for this position:
Possible Combinations
College credit hours or degree
Years of required experience – as listed above
Combination 1
High School Diploma or equivalent.
4 years of experience
Combination 2
30-59 semester or 45-89 quarter credits.
3 years of experience
Combination 3
60-89 semester or 90-134 quarter credits (AA degree).
2 years of experience
Combination 4
90-119 semester or 135-179 quarter credits.
1 year of experience
Combination 5
A Bachelor's Degree
0 years of experience
Special Requirements/Conditions of Employment:
Possess and maintain a valid driver’s license.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references from current and/or previous employers.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Tara-Lyn Poole at: Tara-Lyn.Poole@ecy.wa .gov . Please do not contact Tara-Lyn to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Dec 14, 2021
Full time
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Environmental Assessment Program (EAP) program within the Department of Ecology is looking to fill an Administrative Assistant 3 position. This position is located in our Headquarters Building in Lacey, WA .
In this role you will provide senior level administrative duties, You will work with little to no supervision on most assigned tasks, take initiative and lead on projects and duties. You will gain exposure to the senior level management (XPMT) staff within the program. This will allow you to develop relationships and gain trust with the Supervisors/Managers.
Agency Mission: Ecology's mission is to protect, preserve and enhance Washington's environment and to promote the wise management of our air, land and water for the benefit of current and future generations.
Program Mission: The Environmental Assessment Program provides a range of scientific, monitoring, laboratory, and quality assurance services. Its mission is to measure and assess environmental conditions in Washington State.
Our monitoring programs, scientific studies, and models are designed to measure and evaluate marine, ground, and freshwater quality; stream flow; aquatic habitat; and contaminants in sediments, marine benthic communities, and fish tissue across the state. We use data to evaluate threats ranging from conventional pollutants, such as bacteria, nutrients, and temperature, to toxic contaminants and invasive aquatic plants. We also conduct science around consumer products.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. This position is expected to work in the office up to 3 days a week. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing. Application Timeline: This position will remain open until filled, with an initial screening date of December 22, 2021 . In order to be considered for initial screening, please submit an application on or before December 21, 2021 . The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What makes this role unique?
In this role, you learn more about the science of the Environmental Assessment Program and will work with staff both remotely and in-person. You will have an opportunity to create and improve internal processes and procedures as seen fit within the Agency guidelines. This role affords you the opportunity to gain knowledge and experience to help prepare you to grow into an executive administrative assistant role. This training and experience is gained during leave and when extra assistance is needed.
What you will do:
Direct Administrative Support to Section Managers and Supervisors
HR paperwork Liaison
Outlook - Scheduling & attending calls/meetings & calendaring.
E-Time (time cards)
Assist with Event planning, both in-person (if approved) and virtual (Teams, Zoom, WebEx)
SharePoint contributor for the Program
Contact for all program communications (Calendaring & weekly emails)
Serving as a back up to the Purchasing Tech & Forms and records Analyst (records retention/Public Disclosure)
Qualifications
Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational, and volunteer experience. See below for how you may qualify.
Four (4) years of combined experience and/or education:
Experience: progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
Education :
A High School Diploma or GED
OR
College level coursework involving a major study in business administration, public administration or closely allied field may substitute year-for-year for experience.
All experience and education combinations that meet the requirements for this position:
Possible Combinations
College credit hours or degree
Years of required experience – as listed above
Combination 1
High School Diploma or equivalent.
4 years of experience
Combination 2
30-59 semester or 45-89 quarter credits.
3 years of experience
Combination 3
60-89 semester or 90-134 quarter credits (AA degree).
2 years of experience
Combination 4
90-119 semester or 135-179 quarter credits.
1 year of experience
Combination 5
A Bachelor's Degree
0 years of experience
Special Requirements/Conditions of Employment:
Possess and maintain a valid driver’s license.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references from current and/or previous employers.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Tara-Lyn Poole at: Tara-Lyn.Poole@ecy.wa .gov . Please do not contact Tara-Lyn to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Job Summary
This position provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs at the Van G. Miller Adult Learning Center. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public. This position maintains customer confidence and protects operational integrity by keeping information confidential and provides support for a variety of special projects, committees, functions, and activities.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs.
Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff.
Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments.
Enters data into the computer via word processing, spreadsheet, and various other computer applications.
Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Reconciles receipts and cash; sends it to the Business O
Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets.
Records inventory of materials and supplies and orders as needed.
Performs other duties as assigned.
Position Specific Responsibilities
Important responsibilities and duties may include, but are not limited to, the following:
Serves as a proctor in the Assessment Center and remote testing sessions.
Assists with the student registration process, including data entry, maintaining logs, and preparing materials.
Conducts textbook sales.
Assists with the student orientation process, including data entry, maintaining logs, and preparing materials.
Maintains partner agency referral records.
Assists with the planning of the ELL Next Step C
Assists with the planning of the HSC Graduation ceremony.
Maintains a CASAS proctor certificate.
Maintain badge access and door accessibility schedules utilizing assigned software.
Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online.
Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.
Minimum Qualifications
Associates degree or equivalent and two years of office experience OR a combination of both totaling to 4 years.
Minimum typing speed of 40 net words per minute.
Demonstrated high proficiency using all Microsoft Office and/or Google programs.
Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports.
Demonstrated ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated commitment to customer service.
Demonstrated organizational skills and time management.
Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated ability to work with diverse student populations, including non-native speakers.
Demonstrated ability to work effectively in a collaborative team atmosphere.
Available to work a flexible schedule including Tuesday and Thursday evenings.
Preferred Qualifications
Bachelor’s degree in business or related field.
Experience with Adult Education and Literacy programs.
Proficient in a language other than English
Employment Status
Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with a minimum from a past/current supervisor, and a cover letter that briefly addresses the following:
Your work experience with customer service and receptionist duties.
Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database).
Your work experience related to handling confidential information.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Dec 13, 2021
Full time
Job Summary
This position provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs at the Van G. Miller Adult Learning Center. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public. This position maintains customer confidence and protects operational integrity by keeping information confidential and provides support for a variety of special projects, committees, functions, and activities.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs.
Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff.
Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments.
Enters data into the computer via word processing, spreadsheet, and various other computer applications.
Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Reconciles receipts and cash; sends it to the Business O
Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets.
Records inventory of materials and supplies and orders as needed.
Performs other duties as assigned.
Position Specific Responsibilities
Important responsibilities and duties may include, but are not limited to, the following:
Serves as a proctor in the Assessment Center and remote testing sessions.
Assists with the student registration process, including data entry, maintaining logs, and preparing materials.
Conducts textbook sales.
Assists with the student orientation process, including data entry, maintaining logs, and preparing materials.
Maintains partner agency referral records.
Assists with the planning of the ELL Next Step C
Assists with the planning of the HSC Graduation ceremony.
Maintains a CASAS proctor certificate.
Maintain badge access and door accessibility schedules utilizing assigned software.
Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online.
Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.
Minimum Qualifications
Associates degree or equivalent and two years of office experience OR a combination of both totaling to 4 years.
Minimum typing speed of 40 net words per minute.
Demonstrated high proficiency using all Microsoft Office and/or Google programs.
Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports.
Demonstrated ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated commitment to customer service.
Demonstrated organizational skills and time management.
Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated ability to work with diverse student populations, including non-native speakers.
Demonstrated ability to work effectively in a collaborative team atmosphere.
Available to work a flexible schedule including Tuesday and Thursday evenings.
Preferred Qualifications
Bachelor’s degree in business or related field.
Experience with Adult Education and Literacy programs.
Proficient in a language other than English
Employment Status
Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with a minimum from a past/current supervisor, and a cover letter that briefly addresses the following:
Your work experience with customer service and receptionist duties.
Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database).
Your work experience related to handling confidential information.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Job Summary
The Associate Director of Communication and Information Systems (CIS) position is responsible for managing the system administration of the ERP and integration with legacy systems. This position requires excellent customer relations skills and ability to manage the daily support of the college’s Ellucian Colleague ERP system and the ongoing evolution of its implementation. Additionally, strong project management skills and a familiarity with relational data base management systems is required. This position also provides assistance to the Chief Information Officer and is the primary supervisor of the department in the Chief Information Officer’s absence.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Provides leadership and direction in the management of a diverse portfolio of enterprise applications.
Works closely with the CIO of Communication and Information Services to ensure effective planning, strategies, and execution of key initiatives.
Provides and makes recommendations and assists in the selection of solutions to advance the technology posture.
Participates in the development, support, and enforcement of College technology policies and procedures.
Identifies enhancements for existing applications that can streamline and optimize processes.
Manages and mentors the application development and support staff while defining the appropriate organizational structure and providing technical leadership.
Works with business units and senior management to understand system requirements and business objectives in order to develop an enterprise roadmap for future application enhancements, upgrades and/or replacements.
Focuses on business value and quality of service while working to create efficiencies and reduce the cost of application development, maintenance and support.
Provides leadership for implementation planning and execution of software rollouts, upgrades and integrations.
Assists the CIO to manage relationships and negotiations with vendors and technology partners.
Establishes standards and methodologies for software development and enterprise services.
Assists in the development of disaster recovery and business continuity planning and testing.
Hires, supervises, develops, evaluates, and coaches staff.
Performs other duties as assigned.
Minimum Qualifications
Bachelor’s degree in Computer Science, Business Applications, or a related field and three years of related work experience or; seven years of a combination of related education, training, and work experience.
Demonstrated knowledge of SQL Server solutions.
Prior management of enterprise application development, implementation and support.
Demonstrated experience with both vendor applications and customized software.
Demonstrated ability to prioritize projects and manage resources.
Demonstrated excellent written and verbal communication skills to positively interact with students, faculty, staff and vendors.
Demonstrated ability to provide excellent customer service skills.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable and including learning and working environment.
Preferred Qualifications
Experience with information systems in a 100+ user environment.
Experience with Colleague ERP Systems and Applications.
Experience in post-secondary education environment.
Building and leading teams in a range of technology implementations; ideally in a higher education or not-for-profit setting.
Employment Status
Full time, exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPER (defined benefit) or TIAA (defined contribution). Salary will be commensurate with the applicant’s education and experience.
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with 1 minimum from a current/past supervisor and a cover letter that briefly addresses:
Your work experience related to administrative applications, web-based applications, systems administration, and database management.
Your experience working in a team environment to complete a project.
Your specific experience from a current or former position and relate it to one of the responsibilities/duties.
How you stay abreast of current and emerging technologies as it relates to this position?
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Dec 10, 2021
Full time
Job Summary
The Associate Director of Communication and Information Systems (CIS) position is responsible for managing the system administration of the ERP and integration with legacy systems. This position requires excellent customer relations skills and ability to manage the daily support of the college’s Ellucian Colleague ERP system and the ongoing evolution of its implementation. Additionally, strong project management skills and a familiarity with relational data base management systems is required. This position also provides assistance to the Chief Information Officer and is the primary supervisor of the department in the Chief Information Officer’s absence.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Provides leadership and direction in the management of a diverse portfolio of enterprise applications.
Works closely with the CIO of Communication and Information Services to ensure effective planning, strategies, and execution of key initiatives.
Provides and makes recommendations and assists in the selection of solutions to advance the technology posture.
Participates in the development, support, and enforcement of College technology policies and procedures.
Identifies enhancements for existing applications that can streamline and optimize processes.
Manages and mentors the application development and support staff while defining the appropriate organizational structure and providing technical leadership.
Works with business units and senior management to understand system requirements and business objectives in order to develop an enterprise roadmap for future application enhancements, upgrades and/or replacements.
Focuses on business value and quality of service while working to create efficiencies and reduce the cost of application development, maintenance and support.
Provides leadership for implementation planning and execution of software rollouts, upgrades and integrations.
Assists the CIO to manage relationships and negotiations with vendors and technology partners.
Establishes standards and methodologies for software development and enterprise services.
Assists in the development of disaster recovery and business continuity planning and testing.
Hires, supervises, develops, evaluates, and coaches staff.
Performs other duties as assigned.
Minimum Qualifications
Bachelor’s degree in Computer Science, Business Applications, or a related field and three years of related work experience or; seven years of a combination of related education, training, and work experience.
Demonstrated knowledge of SQL Server solutions.
Prior management of enterprise application development, implementation and support.
Demonstrated experience with both vendor applications and customized software.
Demonstrated ability to prioritize projects and manage resources.
Demonstrated excellent written and verbal communication skills to positively interact with students, faculty, staff and vendors.
Demonstrated ability to provide excellent customer service skills.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable and including learning and working environment.
Preferred Qualifications
Experience with information systems in a 100+ user environment.
Experience with Colleague ERP Systems and Applications.
Experience in post-secondary education environment.
Building and leading teams in a range of technology implementations; ideally in a higher education or not-for-profit setting.
Employment Status
Full time, exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPER (defined benefit) or TIAA (defined contribution). Salary will be commensurate with the applicant’s education and experience.
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with 1 minimum from a current/past supervisor and a cover letter that briefly addresses:
Your work experience related to administrative applications, web-based applications, systems administration, and database management.
Your experience working in a team environment to complete a project.
Your specific experience from a current or former position and relate it to one of the responsibilities/duties.
How you stay abreast of current and emerging technologies as it relates to this position?
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Title: Park Specialist – Silver Falls
Job Number: REQ-82330
Salary: $2,922 – $4,331 per month
Deadline: 01/04/2022 at 11:59pm Pacific Time
Do you have strong Administrative Support Skills? Do you have computer skills and a desire to work with and please customers?
If this sounds like you, come join our team as Park Specialist for Silver Falls State Park and support one of Oregon’s greatest resources – State Parks!
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Park Specialist, you will coordinate the completion of administrative tasks in the park office and provide accounting, payroll and administrative/clerical support for the Park Manager and staff.
Minimum Qualifications:
(a) Two (2) years of experience as an administrative or program support specialist. Administrative support entails those duties beyond clerical or secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; evaluation and explanation of administrative processes, operations, or projects. OR (b) An equivalent combination of training and experience. NOTE: One year of post-secondary education may be substituted for up to one (1) year of the required experience.
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
What we are looking for (Desired Attributes):
Experience performing technical or administrative program support functions requiring independent judgment and decisions under general guidance concerning a course of action to be taken.
Ability to explain laws, rules or policies relating to a particular program, operation, or service to the public (in person, on the telephone, or in writing).
Experience using policy and procedure manuals, handbooks, or specialized reference materials to research information.
Ability to communicate with people of diverse points of view to resolve problems.
General
Experience gathering and organizing data and preparing reports.
Experience in promoting a culturally competent and diverse work environment.
What's in it for you:
This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 10 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Sublimity--OPRD--Valleys-Region---Willamette-District---MU-Silver-Falls/Park-Specialist---Silver-Falls_REQ-82330
Dec 06, 2021
Full time
Title: Park Specialist – Silver Falls
Job Number: REQ-82330
Salary: $2,922 – $4,331 per month
Deadline: 01/04/2022 at 11:59pm Pacific Time
Do you have strong Administrative Support Skills? Do you have computer skills and a desire to work with and please customers?
If this sounds like you, come join our team as Park Specialist for Silver Falls State Park and support one of Oregon’s greatest resources – State Parks!
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Park Specialist, you will coordinate the completion of administrative tasks in the park office and provide accounting, payroll and administrative/clerical support for the Park Manager and staff.
Minimum Qualifications:
(a) Two (2) years of experience as an administrative or program support specialist. Administrative support entails those duties beyond clerical or secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; evaluation and explanation of administrative processes, operations, or projects. OR (b) An equivalent combination of training and experience. NOTE: One year of post-secondary education may be substituted for up to one (1) year of the required experience.
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
What we are looking for (Desired Attributes):
Experience performing technical or administrative program support functions requiring independent judgment and decisions under general guidance concerning a course of action to be taken.
Ability to explain laws, rules or policies relating to a particular program, operation, or service to the public (in person, on the telephone, or in writing).
Experience using policy and procedure manuals, handbooks, or specialized reference materials to research information.
Ability to communicate with people of diverse points of view to resolve problems.
General
Experience gathering and organizing data and preparing reports.
Experience in promoting a culturally competent and diverse work environment.
What's in it for you:
This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 10 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Sublimity--OPRD--Valleys-Region---Willamette-District---MU-Silver-Falls/Park-Specialist---Silver-Falls_REQ-82330
Washington State Department of Ecology
Union Gap, WA
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen The Air Quality Program (AQP) within the Department of Ecology is looking to fill a Secretary Senior position. This position is located in our Central Regional Office in Union Gap, WA . The AQP promotes a high quality of life for current and future generations with a clean, healthy, and sustainable environment, livable communities, and a vibrant economy. This position contributes directly to the accomplishment of our mission by providing critical administrative support to technical and management staff. Note : This is a part time position (32 hours per week) The mission of the Air Quality Program is to protect and improve air quality in Washington. The Air Quality Program’s vision is clean, healthy air and climate for all of Washington. We have many goals to achieve this mission and vision. Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. The person in this position is expected to be in the office approximately three days per week. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing. Application Timeline: This position will remain open until filled, with an initial screening date of December 7, 2021 . In order to be considered for initial screening, please submit an application on or before December 6, 2021 The agency reserves the right to make an appointment any time after the initial screening date.
Duties
Why join the team?
In this position, you will contribute directly to Ecology’s mission by providing administrative support to technical and management staff in the Air Quality Program in the Central Region. This is an excellent opportunity to learn and develop many skills such as customer service, computer skills, record keeping, and organizational skills. What you will do: In this support role, you will coordinate with every employee of the section and help them with a myriad of administrative needs, such as record keeping, training, purchasing, and complaint response. You will:
Assist the AQP Central Regional Office's section manager with scheduling and calendar maintenance. Use appropriate discretion to process confidential information. Represent the section manager at regional Management meetings, section meetings, and unit meetings.
Help the Smoke Management Team process burn permit applications and track complaints on the Environmental Reporting and Tracking System (ERTS).
Help the Commercial and Industrial Unit process paperwork for emissions inventories, and mail requests for further information.
Qualifications
Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience.
High school diploma or equivalent.
Two (2) years of increasingly responsible office experience, which includes proofreading and editing documents and ensuring that they are digitally accessible.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Sanjay Barik at: Sanjay.Barik@ecy.wa.gov. Please do not contact Sanjay to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Nov 23, 2021
Part time
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen The Air Quality Program (AQP) within the Department of Ecology is looking to fill a Secretary Senior position. This position is located in our Central Regional Office in Union Gap, WA . The AQP promotes a high quality of life for current and future generations with a clean, healthy, and sustainable environment, livable communities, and a vibrant economy. This position contributes directly to the accomplishment of our mission by providing critical administrative support to technical and management staff. Note : This is a part time position (32 hours per week) The mission of the Air Quality Program is to protect and improve air quality in Washington. The Air Quality Program’s vision is clean, healthy air and climate for all of Washington. We have many goals to achieve this mission and vision. Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. The person in this position is expected to be in the office approximately three days per week. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing. Application Timeline: This position will remain open until filled, with an initial screening date of December 7, 2021 . In order to be considered for initial screening, please submit an application on or before December 6, 2021 The agency reserves the right to make an appointment any time after the initial screening date.
Duties
Why join the team?
In this position, you will contribute directly to Ecology’s mission by providing administrative support to technical and management staff in the Air Quality Program in the Central Region. This is an excellent opportunity to learn and develop many skills such as customer service, computer skills, record keeping, and organizational skills. What you will do: In this support role, you will coordinate with every employee of the section and help them with a myriad of administrative needs, such as record keeping, training, purchasing, and complaint response. You will:
Assist the AQP Central Regional Office's section manager with scheduling and calendar maintenance. Use appropriate discretion to process confidential information. Represent the section manager at regional Management meetings, section meetings, and unit meetings.
Help the Smoke Management Team process burn permit applications and track complaints on the Environmental Reporting and Tracking System (ERTS).
Help the Commercial and Industrial Unit process paperwork for emissions inventories, and mail requests for further information.
Qualifications
Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience.
High school diploma or equivalent.
Two (2) years of increasingly responsible office experience, which includes proofreading and editing documents and ensuring that they are digitally accessible.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Sanjay Barik at: Sanjay.Barik@ecy.wa.gov. Please do not contact Sanjay to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Requirements:
Fluency in English (C1/С2) is a must!
Knowledge of other languages is welcome at any level.
Experience in communication with native speakers.
Wired internet at/above 50 Mbps download speed and at/above 25 Mbps upload speed.
PC with the following parameters: i5 processor 8/9/10 generation, 8/16 GB RAM, 128/256 SSD, Windows 10 Pro.
Private and quiet place without any background noise.
Computer-savvy, detail-oriented, and a fast learner.
Negotiation skills, stress management, teamwork.
Excellent listening comprehension skills.
Smiling while talking on the phone.
Work conditions:
Remote position.
1-month training.
Eastern Standard Time (UTC−5) or Eastern Daylight Time (UTC−4) depending on the season.
Office hours: 8.30 AM−5 PM, Mon−Fri (may change according to the schedule of the office you’ll be working with).
Interaction with Americans.
A 5-day paid sick leave is available after 6 months of employment.
A 5-day paid vacation is available after 12 months of employment.
During the probationary period, the hourly rate is 3.00 USD. When the probationary period is successfully completed, the hourly rate is 4.40 USD.
The Company pays monthly on the 15th of each month for the whole previous month.
Friendly and supportive coworkers.
Professional growth.
Responsibilities:
Communication with dental clients from the US (primarily NY).
Scheduling patients for hygiene appointments, exams, treatment.
Appointment confirmation.
Verification of insurance.
Monitoring quality of service.
Nov 19, 2021
Full time
Requirements:
Fluency in English (C1/С2) is a must!
Knowledge of other languages is welcome at any level.
Experience in communication with native speakers.
Wired internet at/above 50 Mbps download speed and at/above 25 Mbps upload speed.
PC with the following parameters: i5 processor 8/9/10 generation, 8/16 GB RAM, 128/256 SSD, Windows 10 Pro.
Private and quiet place without any background noise.
Computer-savvy, detail-oriented, and a fast learner.
Negotiation skills, stress management, teamwork.
Excellent listening comprehension skills.
Smiling while talking on the phone.
Work conditions:
Remote position.
1-month training.
Eastern Standard Time (UTC−5) or Eastern Daylight Time (UTC−4) depending on the season.
Office hours: 8.30 AM−5 PM, Mon−Fri (may change according to the schedule of the office you’ll be working with).
Interaction with Americans.
A 5-day paid sick leave is available after 6 months of employment.
A 5-day paid vacation is available after 12 months of employment.
During the probationary period, the hourly rate is 3.00 USD. When the probationary period is successfully completed, the hourly rate is 4.40 USD.
The Company pays monthly on the 15th of each month for the whole previous month.
Friendly and supportive coworkers.
Professional growth.
Responsibilities:
Communication with dental clients from the US (primarily NY).
Scheduling patients for hygiene appointments, exams, treatment.
Appointment confirmation.
Verification of insurance.
Monitoring quality of service.