173 Administrative Assistant jobs

Purpose To maintain and strengthen the vibrant consortial community of the Texas Digital Library through support of the TDL staff and executive team, scheduling and maintaining calendars, processing travel and payments, routing member contracts, and supporting outreach and communications. Responsibilities Administrative support: Provide accurate and timely services including invoicing and paying invoices, calendaring for internal and external business meetings, coordinating virtual and in-person business meeting arrangements, preparing forms and making payments for travel, and corresponding with internal and external stakeholders with proactive communication and follow up. Route and maintain contracts, files, and other confidential materials. Order materials and equipment, process payments, and ensure delivery. Maintain records and archives with accuracy and discretion.  Event Support: Assist with event coordination and production, including the annual Texas Conference on Digital Libraries, monthly webinars, regular meetings (both virtual and in-person), and ad hoc symposia. Communicate proactively with staff, members, vendors, and partners about events. Set up meeting spaces both online and in-person. Assist with committee work, provide online and local support for conference and events, track and process payments, and procure purchases and contracts. Work closely with internal partners and external vendors to ensure accurate and timely payments and deliveries.  Outreach Support: Act as a liaison to internal and external networks and organizations to develop and maintain effective working relationships. Coordinate and track the on-boarding of new institutional members. Assist in ongoing marketing efforts by coordinating printing and mailings, keeping contacts lists updated, collecting and recording data, and assisting with website updates. Responsible for responding to or forwarding inquiries to TDL’s main email account. Required Qualifications Bachelor's degree and one year of administrative or clerical experience, or a high school diploma or GED, and five years of administrative or clerical experience. Demonstrated ability to collaborate with supervisor, co-workers, members, and partners, both online and in person. Ability to prioritize responsibilities and manage concurrent projects with overlapping deadlines, while maintaining a high level of accuracy and attention to detail. Ability to build positive relationships within the team and with external partners in ways that value diverse voices. Demonstrated ability to work independently. Willingness and ability to research and learn about new technologies and the work of libraries and archives. Excellent interpersonal, verbal communication, organizational, and writing skills. Commitment to the values expressed in Texas Digital Library’s Racial Equity Action Plan, mission, and vision. Relevant education and experience may be substituted as appropriate. Preferred Qualifications More than three years of administrative or clerical experience. Experience working in nonprofits or higher education. Experience working remotely and/or supporting remote teams. Experience supporting executive teams. Master’s degree. Enthusiasm, flexibility, and ability to work with minimal supervision. Research indicates that applicants with marginalized identities are hesitant to apply for positions if they do not meet all of the qualifications. We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.   Working Conditions This position is fully remote. Work equipment will be provided. Must have internet access and phone. Some travel is required. Annual travel to Austin to assist with the Texas Conference on Digital Libraries. Occasional weekend and evening work may be required.

Are you looking for a  meaningful career  that has a  positive impact on the community ? If you answered yes, come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a  generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan . People who come to Sparks stay in Sparks. Apply here to start the process.   Application Tips : Fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting The  Qualifications  section below is your cheat sheet to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job  One step is eliminated for you!  Do not attach resumes or cover letters . The City of Sparks does not review these items with the application. Only attach any licenses/transcripts/ certificates that are required for qualification (see qualifications section to determine what documents to attach)   **NEW**  Don't forget to  enable TEXT messaging  in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process.   Closing Date:   This posting  will close on Thursday, September 29, 2022 at 4:00 PM PST.   Typing Test: This position requires the ability to type at 45 net words per minute . Applicants must attach a valid typing certificate to their application.  Typing certifications may be obtained from a public/private employment agency or school. Certifications must have been obtained within the last 12 months, the test should be a minimum duration of three (3) minutes and the certificate must possess a signature from the certifying agency.  On-line certifications will NOT be accepted. If you haven't completed a typing test/certification as listed above, please see below for ways to obtain one.   Nevada Job Connect offers typing tests/certifications. To find a location visit:  www.nevadajobconnect.com   You may schedule an appointment to take a typing test with the City of Sparks Human Resources Department. Typing tests will be offered/administered Tuesday, Wednesday and Thursdays between 9:00 a.m. – 3:00 p.m. To schedule an appointment, call (775) 353-2345 or email  hrstaff@cityofsparks.us   Civil Service Testing : The Civil Service Exam for this position will be a Training and Experience Questionnaire. All applicants interested in consideration must complete the Training and Experience questions attached at the end of this job posting. Training and Experience Questionnaires will be evaluated and given a score. The score received will be the candidate's Civil Service Exam score and will determine the candidate's rank on the eligibility list. It is, therefore, in the candidate's best interest to answer each question completely and thoroughly.   If you have any questions, please email hrstaff@cityofsparks.us or call Human Resources at (775) 353-2345. Legal Secretary I - Civil DESCRIPTION Under supervision, perform secretarial, office administrative and records processing assistance to legal staff. Learn and apply legal terminology, formats and procedures in the legal secretarial field.   DISTINGUISHING CHARACTERISTICS This is the entry level in Legal Secretary series which includes regular contact with staff and outside agencies in situations where tact and discretion are important. Legal Secretary II - Civil DESCRIPTION Perform a wide range of public agency legal secretarial and document processing support work to legal staff. Includes regular contact with City staff and outside agencies.   DISTINGUISHING CHARACTERISTICS This is the experienced class in the Legal Secretary series, which includes regular contact with staff and outside agencies in situations where tact and discretion are important. QUALIFICATIONS Applicants must possess the following minimum qualifications to continue in the recruitment process: Must accurately type forty-five (45) net words per minute.  Legal Secretary I - Civil    Education and Experience: High School Diploma or equivalent and one (1) year of experience as a legal secretary in a professional legal setting. Litigation experience preferred. Licenses and Certificates: Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.   Must possess within (30) days of hire, and maintain throughout employment, at the City’s expense, a State of Nevada Notary Public Certificate within thirty (30) days of hire. Legal Secretary II - Civil Education and Experience: High School Diploma or equivalent and 3 years of experience as a legal secretary in a professional legal setting equivalent to the City’s class of Legal Secretary I. Litigation experience preferred.   Licenses and Certificates: Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.   Must possess within (30) days of hire, and maintain throughout employment, at the City’s expense, a State of Nevada Notary Public Certificate within thirty (30) days of hire.  EXAMPLES OF ESSENTIAL DUTIES Legal Secretary I - Civil  Learn and demonstrate proficiency on preparing and assembling civil pleadings and exhibits in accordance with all applicable state and federal district and appellate court rules, subpoenas, contracts, ordinances, court orders, and other legal documents, correspondence, legal memoranda, reports, brief instructions, dictated tapes or printed materials.   Provide clerical support work for City’s collective bargaining for negotiations, grievances, and arbitrations. Calendar and schedule court dates, meetings, and appointments for attorneys.   Electronically file or arrange for the electronic filing of legal briefs and other necessary paperwork with various local, state, and federal courts. Organize and maintain chronological files. Compile case documentation for attorney use and file maintenance.   Receive and screen visitors and telephone calls. Provide information which requires the use of judgment and interpretation of policies and procedures or take messages or refer the call to the proper attorney.     Initiate specified correspondence such as transmittal letters independently for signature by appropriate staff. Review finished materials for completeness, accuracy, format, and compliance with policies and procedures. Use appropriate English.   Relieve attorneys of certain administrative matters by following up on projects, transmitting information, keeping informed of pertinent activities and scheduling, and arranging for meetings.   Inventory and maintain office supplies while remaining within annual budget.   Perform other duties which may be assigned.   Knowledge, Skills and Abilities: Ability to provide secretarial and administrative assistance to one or more attorneys and associated staff  Knowledge of legal office terminology, processes, procedures, and the format for legal documents   Knowledge of legal secretarial practices and procedures, including filing and business letter writing    Knowledge of recordkeeping, report preparation and filing methods  Knowledge of business arithmetic, including percentages and decimals   Ability to draft legal documents from notes, brief instruction, or printed information  Ability to correctly use the English language in spelling, grammar, punctuation, and vocabulary  Ability to organize work, multi-task and set priorities while meeting critical and regular deadlines  Ability to use initiative and judgment within established guidelines  Ability to type accurately and efficiently  Ability to establish and maintain effective relationships with those contacted during work Ability to use computer applications and software related to the work including, but not limited to, Microsoft Office Must be highly organized and detail-oriented  Ability to train others in work procedures             Physical Demands: Must be able walk, stand or sit for prolonged periods of time and involves frequent bending, twisting, and reaching below shoulder level. Requires the ability to occasionally lift and move boxes. Aside from working in a general office environment, in which the majority of the work is sedentary in nature with major exposure to a computer and/or many computer screens, the person in this position will be expected to be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive and graphic and may be emotionally difficult to process, customer service complaints, maintaining the security of information, people and property, competing priorities of reasonable or high significance to the successful function of the department, etc..   SUPPLEMENTAL JOB POSTING INFORMATION This is a Civil Service position and is Non-Exempt under FLSA guidelines  This position reports to the City Attorney and Chief Assistant City Attorney Supervision exercised: None May be called back, held over, work off-hours, nights, weekends and holiday shifts as required    May be required to work during emergency circumstances or inclement weather conditions Must submit a fingerprint card and meet NCIC/CJIS requirements May be required to pass a pre-placement drug screen and background investigation Legal Secretary II -  Civil Prepare and assemble civil pleadings and exhibits in accordance with all applicable state and federal district and appellate court rules, subpoenas, contracts, ordinances, court orders, and other legal documents, correspondence, legal memoranda, reports, brief instructions, dictated tapes or printed materials.   Provide clerical support work for City’s collective bargaining for negotiations, grievances, and arbitrations. Calendar and schedule court dates, meetings and appointments for attorneys.   Electronically file or arrange for the electronic filing of legal briefs and other necessary paperwork with various local, state, and federal courts. Organize and maintain chronological files. Maintain a civil division manual for use in cross-training. Compile case documentation for attorney use and file maintenance.   Receive and screen visitors and telephone calls. Provide information which requires the use of judgment and interpretation of policies and procedures or take messages or refer the call to the proper attorney.     Initiate specified correspondence such as transmittal letters independently for signature by appropriate staff. Review finished materials for completeness, accuracy, format, and compliance with policies and procedures. Use appropriate English.   Relieve attorneys of certain administrative matters by following up on projects, transmitting information, keeping informed of pertinent activities and scheduling, and arranging for meetings.   Inventory and maintain office supplies while remaining within annual budget.   Train others in work performed.   Perform other duties which may be assigned.   Knowledge, Skills and Abilities: Ability to provide secretarial and administrative assistance to one or more attorneys and associated staff  Knowledge of legal office terminology, processes, procedures, and the format for legal documents    Knowledge of legal secretarial practices and procedures, including filing and business letter writing   Knowledge of recordkeeping, report preparation and filing methods  Knowledge of business arithmetic, including percentages and decimals   Ability to draft legal documents from notes, brief instruction, or printed information  Ability to correctly use the English language in spelling, grammar, punctuation, and vocabulary  Ability to organize work, multi-task and set priorities while meeting critical and regular deadlines  Ability to use initiative and judgment within established guidelines  Ability to type accurately and efficiently  Ability to establish and maintain effective relationships with those contacted during work Ability to use computer applications and software related to the work including, but not limited to, Microsoft Office Must be highly organized and detail-oriented  Ability to train others in work procedures               Physical Demands: Must be able walk, stand or sit for prolonged periods of time and involves frequent bending, twisting, and reaching below shoulder level. Requires the ability to occasionally lift and move boxes. Aside from working in a general office environment, in which the majority of the work is sedentary in nature with major exposure to a computer and/or many computer screens, the person in this position will be expected to be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive and graphic and may be emotionally difficult to process, customer service complaints, maintaining the security of information, people and property, competing priorities of reasonable or high significance to the successful function of the department, etc..   SUPPLEMENTAL JOB POSTING INFORMATION This is a Civil Service position and is Non-Exempt under FLSA guidelines  This position reports to the City Attorney and Chief Assistant City Attorney Supervision exercised: May provide training to staff on a project basis May be called back, held over, work off-hours, nights, weekends and holiday shifts as required    May be required to work during emergency circumstances or inclement weather conditions Must submit a fingerprint card and meet NCIC/CJIS requirements May be required to pass a pre-placement drug screen and background investigation   APPLICATION AND RECRUITMENT INFORMATION Human Resources will require prior to the first examination for the position, necessary documentary evidence be submitted for fitness of any qualification. Any requirement not met for the advertised position prior to the first examination for that position, will be cause for Human Resources to decline to examine, certify or hire the applicant. Recruitment Communication: Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate. Reasonable Accommodation: Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345. Disclaimer: The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order.   Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.

The League of American Orchestras leads, supports, and champions America’s orchestras and the vitality of the music they perform. Its diverse membership of more than 1,800 organizations and individuals across North America runs the gamut from world-renowned orchestras to community groups, from summer festivals to student and youth ensembles, from conservatories to libraries, from businesses serving orchestras to individuals who love symphonic music. The national organization dedicated solely to the orchestral experience, the League is a nexus of knowledge and innovation, advocacy, and leadership advancement. Its conferences and events, award-winning Symphony magazine, website, and other publications inform people around the world about orchestral activity and developments. Founded in 1942 and chartered by Congress in 1962, the League links a national network of thousands of instrumentalists, conductors, managers and administrators, board members, volunteers, and business partners. Visit americanorchestras.org .   POSITION SUMMARY The Member Services Associate, reporting to the Director, Member Services and Data, is responsible for recordkeeping in the member services database, while also providing primary support regarding customer relationship management, reporting, and record keeping; providing services to members; assisting with acquisition of new members; and performing general administrative tasks. POSITION DUTIES AND RESPONSIBILITIES The duties that follow represent the primary responsibilities for this role. All employees are responsible for performing other duties as assigned. Primary responsibilities for this role include the following: Create and maintain accurate member and transactional records in the League’s main database. Process mailed and online memberships, registrations, product and mailing list purchases, advertising payments, miscellaneous purchases, and recurring payments in the database, and apply check and credit card payments. Generate reports and queries, as requested. Assist in the daily functions of the department including electronic filing within database. Execute specific mail and email merges and individual communications; execute regular mailings of membership material, including renewals. Assist with the League’s member websites and email lists, maintenance and administration of online discussion groups and resource library. Manage Job Center website administration and liaise with third-party platform vendor Provide general assistance in Member Services, including phone, email, and in-person customer service to members. Provide support and collaborative management for member acquisition efforts. Work collaboratively with members of all departments. POSITION QUALIFICATIONS Experience Experience working in a customer service environment. Knowledge of Fonteva or Salesforce a significant plus. Interest in the arts/music preferred. Skills / Abilities Demonstrated flexibility and ability to handle multiple tasks simultaneously. Excellent interpersonal skills, including the ability to interact professionally on the phone, by email, and in person, with all levels of staff, board, and donors. High level of accuracy and attention to detail, including the ability to proof one’s own work. Great comfort level working on computers, databases, and Microsoft Excel and Word. PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands This role requires the routine use of standard office equipment such as computers, phones, photocopiers, printers, filing cabinets, and fax machines. This role requires using the English language to engage with internal and external stakeholders by phone, email, and in person. Employee is expected to be able to accurately exchange information with these stakeholders. Work Environment In the primary work environment, the noise level is quiet to moderate with ambient room temperatures, and lighting. To Apply: Please submit a cover letter and resume to kschneider@americanorchestras.org with “Member Services Associate” in the subject line. Those selected for interviews will be contacted. Please no phone calls or walk-ins.   Equal Opportunity Employer Statement The League is an equal opportunity employer that is committed to equity, diversity, and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. The League makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Title: Administrative Associate to the Executive Office Department: Executive Office Status: Non-Exempt Reports to: Chief Officer for Racial Justice and Equity Positions Reporting to this Position: None          Location: Washington, DC, eligible for remote work up to 4 days a week. Travel Requirements: Up to 5% Union Position: Yes Job Classification Level: A Salary Range (depending on experience) : $50,420-$59,002   General Description : LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.   For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.   LCV is hiring an Administrative Associate to the Executive Office who will provide administrative support and assist with managing the priorities of the Chief of Staff and Chief Officer for Racial Justice and Equity (RJE).  This position includes frequent interfacing with the Executive Team, senior staff, and external partners.  We are seeking an exceptionally organized and efficient individual with high attention to detail who also thinks holistically about the needs and expectations of the Executive Office. The ideal candidate is creative, self driven, organized and committed to centering racial justice and equity (RJE) in our work. LCV staff are mission-driven, motivated, and strive to lead with our values of accountability, anti-racism, community, innovation, learning, and sustainability.   Responsibilities : Team Culture and Functioning Assist the Chief Officer for Racial Justice and Equity (CORJE) and the Chief of Staff with administrative tasks, scheduling support, writing, travel logistics, reimbursements and expense reports, as needed. Maintain tracking for Executive Office objectives, including completing RJE board reports and updating strategic plan goals dashboards. Provide logistical support for virtual and in-person meetings and lead note-taking and disseminating follow-up in several regularly occurring meetings. Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work, through leading and supporting team meetings, team building efforts, and interdepartmental communications. Help foster a culture of inclusivity, community, collaboration, and trust, including providing opportunities to staff to build relationships across the organization and with the Executive Office. Archive all department wide materials and documents and ensure file retention between Google Drive and organizational network drive. Contribute to the team with other projects and duties as assigned. Travel up to 5% including staff retreats, meetings, conferences and professional development opportunities, as needed.   Budget Support Track Executive Office spending for LCV and related entities by processing all incoming invoices. Work with the Finance team to reconcile expenses on a quarterly basis to ensure accurate coding. Help administer the budget creation and revision processes for the Executive Office, working with the Chief Officer for Racial Justice and Equity and the Chief of Staff to determine departmental budget needs.   Organizational Racial Justice and Equity Support Work with CORJE to plan and schedule racial justice and equity trainings for all staff. Collaborate with CORJE and Racial Justice and Equity Coordinator (open position) to craft and finalize organization-wide documents - including evaluation reports, guidance, and policies - designed to further LCV’s racial justice and equity values and goals. Work with CORJE to offer staffing support for the Boards’ Ad Hoc RJE Committee. Work with CORJE and RJE Coordinator to support the staff RJE Working Group in monitoring its progress towards meeting annual goals. Offer research support to CORJE for special projects, including creating and maintaining a RJE Resource Library and RJE Curriculum for LCV and our state partners. Support the creation and tracking of contracts with consultants and other vendors, as needed.   Qualifications : Work Experience: Required - At least 1 year of experience in administrative support for a team. Preferred - Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign. Skills: Required - Highly attentive to details and able to take ownership of routine tasks. Excellent written and oral communications skills, and proficient in word processing, spreadsheets and databases. Adept at maintaining systems for easy access to information and data. Extremely well organized; high level of integrity and ability to manage confidential information; solid judgment; self-starter, critical thinking skills; a sense of teamwork and community; works well in a fast-paced environment; ability to handle multiple tasks; plans ahead and can see the big picture;. Preferred - Experience with Zoom, and Google Suite. Cultural Competence: Shares LCV’s commitment to advancing racial justice and equity and ensuring an inclusive organizational culture. Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The position will require applicants to be in-person on average 1 day a week. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law. To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate to the Executive Office” in the subject line by October 2, 2022. No phone calls please.   LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.

Req #: 210263 Department: SCHOOL OF MEDICINE Job Location: Health Sciences Center Posting Date: 07/25/2022 Closing Info: Open Until Filled Salary: Salary is commensurate with qualifications and experience. Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website,  click here . The UW School of Medicine has an outstanding opportunity for an Assistant To The UW Medicine Clinical Business Affairs (“CBA”) Office (Payroll Title: “Administrative Specialist”). This individual will play a critical role in maximizing the efficiency and effectiveness of team members they will support. This individual will report directly to the Senior Director of Business Affairs (the “Director”) and be independently responsible for performing the professional-level administration including office management, special projects management and coordination, policy development and application, and appropriate evaluation and escalation of priority items to the Director. The CBA office is responsible for strategic, legal and business oversight for UW Medicine, including leading task forces and committees developing new programs between UW Medicine and other organizations/institutions outside of UW Medicine; engaging actively in the administrative components of UW Medicine planning efforts with the clinically integrated organizations of UW Medicine; and serving as a UW Medicine representative to coordinate business arrangements with other healthcare institutions and entities. This position will be responsible for a wide range of complex and confidential administrative and operational tasks, frequently communicating with a variety of internal and external constituencies. Must be able to anticipate requests; provide fast, accurate, and thoughtful replies to requests, following up on action items on behalf of the assistant directors as appropriate. This individual must be able to prioritize, coordinating with the CBA office to meet highly sensitive deadlines. This individual must exercise good judgment, have a professional demeanor, and take the appropriate initiative and discretion within the scope of the position. Demonstrate high ethical standards and personal integrity, detail-oriented thinking, resourceful and results-oriented mindset, and excellent interpersonal and communication skills (both written and oral). POSITION RESPONSIBILITIES CBA Office Support: • Under the guidance of the Director, independently manage and support day-to-day operations of the CBA office and prioritize and organize all activities to ensure organizational effectiveness • Manage administrative needs of assistant directors and other CBA office staff with a high level of competency, accuracy, and confidentiality • Provide complex calendar management and meeting support, including attending meetings and documenting discussions, decisions made, and actions needed • Provide project support, including researching policy areas, assisting with seeking and hiring consultants, managing project documentation and deadlines, and participating in planning efforts as needed • May have lead or supervisory responsibilities for temporary employees and/or student helpers • Other duties as assigned CBA Office Activities: • Independently draft and manage correspondence with leaders both internal and external to UW Medicine • Review and track agreements, contracts and other legal documents • Manage execution of documents electronically • Draft materials in support of the assistant directors, such as meeting agendas, flowcharts, templates, and other materials as needed • Maintain and support ongoing records management and records retention efforts and processes for the CBA office, in compliance with Washington State records retention requirement and internal CBA office established practices CBA Office Operations: • Contribute and participate in process improvement • Manage agree-upon policies, procedures and protocols, exercising substantial judgement as to when deviation or modification may be required • Maintain agreed-upon communication standards • Implement and maintain tracking systems for recordkeeping in compliance with applicable laws and regulations • Provide onboarding and offboarding support and training for CBA staff • Support implementation of information technology (“IT”) initiatives MINIMUM REQUIREMENTS • Bachelor’s degree or equivalent years of higher education and/or work experience. • 2 years of work experience. ADDITIONAL REQUIREMENTS • Strong organizational skills and demonstrated ability to prioritize multiple projects and tasks. • Excellent oral and written communication skills. • High level of tact, discretion, and diplomacy, including ability to handle confidential information. • Customer service oriented. • Demonstrated ability to think critically and problem solve independently. • Experience using Microsoft Office or equivalent (e.g., Outlook, PowerPoint, Word, Excel). • Commitment to valuing diversity and contributing to an inclusive working and learning environment. • Demonstrated ability to maintain positive, ethical, and professional working relationships with individuals from a wide variety of backgrounds. DESIRED REQUIREMENTS • 2 years of office support experience. • Experience in preparation and editing contractual documents. • Comfort using cloud-based tools (e.g., SharePoint, Teams, Asana, DocuSign, OneDrive). • Experience using Microsoft Visio. • Experience with an academic institution, health system, medical school, hospital or legal office. • Experience working with underrepresented students, faculty, staff, and/or patients in a university, healthcare, or similar setting. UW Medicine is committed to working together to become an antiracist institution to deliver on our mission to improve the health of the public by ensuring that policies and practices address issues related to diversity, equity, inclusion, and social and health justice. We will deliver on this commitment through our dedication to actively fostering a diverse, inclusive community where everyone can grow and thrive. With purpose and thoughtfulness, we are actively working to create a community that encourages participation and collaboration, values each individual’s unique contributions, and recognizes that diversity, equity, and inclusion are prerequisites to excellence. For more information on UW Medicine, including the UW School of Medicine, please see the UW Medicine Overview:  https://depts.washington.edu/uwmmktg/uw-medicine-overview/ . The University of Washington is an affirmative action and equal opportunity employer . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. COVID-19 Vaccination Requirement: Governor Inslee’s  Proclamation 21-14.2  requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the  Final candidate guide to COVID-19 vaccination requirement webpage  for information about the medical or religious exemption process for final candidates.

Per Governor Inslee’s  Proclamation 21-14.2   (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact  Careers@ecy.wa.gov  with “ COVID-19 vaccination ” in the subject line.     Keeping Washington Clean and Evergreen The   Shorelands and Environmental Assistance   (SEA) program within the Department of Ecology is looking to fill a   Washington Conservation Corps Administrative Support Team Lead (Secretary Lead)   position. This position is located in our   Headquarters Office   in   Lacey, WA .   Upon hire, you must live within a commutable distance from the duty station. If you are looking for an exciting opportunity to work in a program that provides hands-on service opportunities to young adults and military veterans as they develop skills in the environmental field, this position is for you. In this role, you will interact with and provide customer service to WCC’s 350 members and staff as we help build the next generation of environmental leaders. You will lead the WCC administrative support team, perform complex secretarial duties for the WCC section including administering 300 AmeriCorps member files and maintain member records in multiple systems. This is a valuable opportunity to gain skills in AmeriCorps program administration. Agency Mission : Ecology’s mission is to protect, preserve and enhance Washington's environment, and promote the wise management of our air, land and water. The agency’s goals are to prevent pollution, clean up pollution and support sustainable communities and natural resources.   Program Mission:   The mission of the   Shorelands and Environmental Assistance   (SEA) Program is to support community conservation efforts for our state’s shorelands, wetlands, and floodplains.   Please Note:   This is a project position that is funded until   September 30, 2025.   The Funding for this position has a high probability of being renewed.   During Healthy Washington Roadmap to Recovery,  employees are working a combination of in-office and/or telework based on position and business need.   This is a hybrid position that works 60% of the time at our Headquarters building in Lacey, WA and is eligible to telework up to 40% of the time.  Ecology is following current state guidance regarding mask requirements, health screening questions before entry, and social distancing.   Application Timeline:   This position will remain open until filled, the next screening date is   September 9, 2022 . In order to be considered for the next screening, please submit an application on or before of   September 8, 2022 . The agency reserves the right to make an appointment any time after the initial screening date. About the Department of Ecology Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering: A healthy life/work balance by offering flexible schedules and telework options for most positions. An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns. Continuous growth and development opportunities.  A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings. Opportunities to serve your community and make an impact through meaningful work. Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR)   are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.  Equity : We champion equity, recognizing that each of us need different things to thrive.  Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.  Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.     Duties What makes this role unique?   In this role, you will support our dynamic AmeriCorps program through complex timekeeping audits and file administration for 300 AmeriCorps members annually. As the Secretary Lead, you will work independently and under the guidance of the Washington Conservation Corps’ Administrative Operations Manager to develop and enforce Section administrative procedures. You will facilitate weekly administrative support team meetings to ensure seamless support for the section, and will administer the member health insurance program.   What you will do:       Assign, instruct, and check the work of two Secretary Seniors. Review and correct bi-weekly audits of online employee timekeeping software (eTime), this will include quarterly hour reviews and roster verifications for section disaster response activities. Provide customer service to WCC’s 350 members and staff as key member of WCC administrative support team. Lead member criminal history and driving record checks, including payment to vendors and routing assistant supervisor onboarding material. Process timely AmeriCorps member enrollment and exit paperwork, and serve as lead on member early exits and pro-rated awards.  Administer WCC member health insurance program and process WCC credit card logs and personal reimbursement vouchers. Create and update spreadsheets to track and report on staff paperwork submission, error tracking, and member progress. Develop forms, templates, and guidance for use by WCC field staff in partnership with Ecology’s fiscal office. Qualifications Required Qualifications: A High school diploma or equivalent   AND  Two years of increasingly responsible office experience requiring keyboarding or typing and experience directing the work of others. Special Requirements/Conditions of Employment:     Must not be registered, or required to register, with the National Sex Offender Public Registry. Must successfully pass a criminal history background check.   Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.   Knowledge of Washington Conservation Corps procedures. Knowledge of proper grammar and plain talk principles; strong written and verbal communication; basic Excel and mathematical formulas.  Ability to follow directions, comprehend complex directives and regulations, work with others, conduct research, and compile meaningful written reports. Note:   Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.   Supplemental Information Ecology seeks diverse applicants:  We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation  in the application and/or screening process or this job announcement in an alternative format? Please call:   (360) 407-6186   or email:   careers@ecy.wa.gov  and we will be happy to assist. If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . If you need assistance applying for this job, please e-mail   careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page. If you are reading this announcement in print format , please enter the following URL to your search engine to apply:  https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .     Application Instructions: It's in the applicant's best interest to   submit all of the documents listed below.   Applications without these documents may be declined. A cover letter describing why you are interested in this position. A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position. Three professional references. Please do NOT include your salary history.  Wage/salary depends on qualifications or rules of promotion, if applicable.     For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.): Please be sure to remove private information such as your social security number, date of birth, etc.  Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.  Additional Application Instructions for Current Ecology Employees:    Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation:  The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.   Other Information: If you have specific questions about the position, please email   Laura Schlabach   at:   Laura.Schlabach@ecy.wa.gov .  Please do not contact   Laura   to inquire about the status of your application.   To request the full position description: email  careers@ecy.wa.gov Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) ,   Public Employees Retirement System (PERS) ,   Vacation, Sick, and other Leave *,   11 Paid Holidays per year *,   Public Service Loan Forgiveness ,   Tuition Waiver ,   Long Term Disability   &   Life Insurance ,   Deferred Compensation Programs ,   Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,   Employee Assistance Program ,   Commute Trip Reduction Incentives   (Download PDF reader) ,   Combined Fund Drive ,   SmartHealth   *See the Benefits tab in this announcement for more information   Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See   https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service   for more details. To learn more about The Department of Ecology, please visit our website at   www.ecology.wa.gov   and follow, like or visit us on   LinkedIn ,   Twitter ,   Facebook ,   Instagram   or our   blog . Collective Bargaining:  This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Equal Opportunity Employer:  The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call   (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . Note:  This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.  

Entravision Communications Telecom Billing Coordinator McAllen, TX  |  Full Time Summary Responsible for daily processes and activities for Telecom lines and circuits. This includes, but not limited to, coordination of installs and de-installs of telecom lines/circuits, data entry, invoice processing, filing and maintaining of telecom invoices, account and general ledger coding setup. Essential Functions Reviews all telecom invoices for appropriate documentation and approval prior to processing. Download invoices from web portals if needed for processing. Maintain accounts payable reports, spreadsheets and AP files Work with team to initiate and track the installation and de-installation of phone, data and telecom lines Research disconnects or past due vendor notices and contact vendors as necessary Manage and track installation projects until complete Coordinate disconnect requests with vendors Identify, locate, and obtain missing invoices as necessary Position Type/Expected Hours of Work This is a Full Time position, Monday through Friday. Actual hours may vary. Supervisory Responsibility Reports directly to the EVP and Director of Technology   Competencies Strong organizational, communications and writing skills.  Strong interpersonal skills; positive, can-do attitude and motivation. Good follow through and follow up. Professional image both in person and over the phone. Ability to work in a team environment. Ability to learn new software skills. Education and Experience Proficient data entry skills. Proficient knowledge of Microsoft Office Products (Word, Excel, etc.) Proficient knowledge of Google Workspace (Google Drive, Sheets, Docs, etc.) 1-2 years of previous Accounts Payable Clerk experience preferred. 1-2 years of previous Telecom Coordination experience preferred. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees.  Entravision Communications is an Equal Opportunity Employer.    We encourage women and minorities to apply 

Magazine Production Coordinator/MarComm Administrative Asst. Location:  Remote within the United States. Preference for eastern time zone locations Salary Range:  $26.72 - $31.43 per hour (full-time annual equivalent $43,400 to $51,000) The National Recreation and Park Association (NRPA) is the leading not-for-profit organization dedicated to building strong, healthy, and resilient communities through the power of parks and recreation. NRPA advances this vision by investing in and championing the work of park and recreation professionals as a catalyst for positive change in service of equity, climate-readiness, and overall health and well-being. With more than 60,000 members, NRPA champions and supports the work of park and recreation professionals and advocates through professional development, grants and programs, research, publications, conferences, advocacy and more.  For more information, visit   www.nrpa.org . For digital access to NRPA’s flagship publication,   Parks & Recreation , visit   https://www.nrpa.org/parks-recreation-magazine/ . ABOUT THE POSITION NRPA is currently seeking a full-time   Production Coordinator / Administrative Assistant  to join our   Marketing, Communications   and Magazine   department. Reporting to the Executive Editor/Director of Print and Online Content, you will help traffic coordinate content production of the magazine and provide project management support for marketing and communications team. In this position, you will work collaboratively with other departments to coordinate and schedule projects as part of the department’s Partner Engagement process. The Production Coordinator/Admin will play a key supporting role related to NRPA’s Annual Conference held in the fall each year.   Specifically, your responsibilities will include, but are not limited to: Serve as the traffic coordinator for MarComm’s Partner Engagement process Manage and maintain project timelines using our workflow management platform (Monday.com) Provide administrative support for department’s senior leadership, including scheduling project planning meetings with other departments and key stakeholders) Provide project management assistance for department  Assist with NRPA/ Parks & Recreation   Magazine’s Media Guide and Editorial Calendar Compile monthly comp magazine copy list for physical mailing Maintain and distribute Ad/Edit Ratio Sheet (for postal service/printer) Generate annual Magazine Postal Statement  Manage and maintain outside partner relations Act as point of contact for Magazine, Marketing and Communication customer service inquiries At Annual Conference, support on-site needs, including managing the magazine booth, logistics support for team and preparing meeting minutes during in-person editorial advisory board meeting Qualifications:  Bachelor’s degree in journalism, marketing/communications or related field, or equivalent combination of education and experience preferred; high school diploma/GED required Strong proficiency in MS Word, Excel, Power Point and Outlook; knowledge of Microsoft Teams and Monday.com desirable Excellent written and verbal communication skills  Creative, well-organized and attentive to detail  Proven time management skills with ability to set and manage priorities effectively Some project management knowledge and experience highly desired Solid understanding of magazine publishing favorable Knowledge of HTML, CSS and Adobe Photoshop a plus If these qualifications are a good fit for you, here’s more detail about what you will need to bring to NRPA to be successful: You are a self-starter You are adaptable and excel in a dynamic, fast-paced work environment You are customer service oriented You are willing and able to learn new skills and tools as needed You are committed to working collaboratively with a wide diversity of internal and external colleagues and inspired to be a contributing member of an inclusive work culture  You are able to meet the typical physical and mental demands: Requires prolonged sitting with some bending, stooping and stretching, and eye-hand coordination and manual dexterity sufficient to operate a keyboard and other office and computer equipment You are willing and able to travel up to 15 days per year; employees visit NRPA Headquarters periodically and attend NRPA’s Annual Conference TO APPLY   Please submit the following required materials. Applicants without the following required materials may not be considered for this position.  Cover Letter detailing your how your experience, qualifications and work style has prepared you for this position (limit 2 pages).   Resume NRPA is deeply committed to the core values of diversity, equity and inclusion and actively seeks to integrate these core values into all elements of our daily work. NRPA is an equal opportunity employer and highly encourages candidates from all backgrounds to apply, including people of color, ethnic minorities, new Americans (immigrants and refugees), LGBTQ+ individuals, people with disabilities, native people, and veterans.    Discover the Benefits at NRPA!    To promote healthy lifestyles, at work and away, we have established programs such as a 37.5-hour workweek, flexible work schedules, a remote-first workplace, an employee assistance program (EAP), professional development and educational assistance to include tuition reimbursement and certification exam fee reimbursement programs, Munch-and-Learn sessions, and more.  NRPA offers competitive and generous health and wellness benefits, a generous PTO program including 26 days of accrued paid time off from time of hire and 13 paid holidays per year, 6 weeks of paid parental leave, and a 6% employer match in the retirement savings plan plus immediate vesting.  Although most staff work remotely, the NRPA headquarters office is situated on park land in Ashburn, Virginia. This campus boasts a warm professional environment, with a relaxing and peaceful view of nature at its finest!  This space offers indoor & outdoor eating areas and fitness opportunities, including an air-conditioned fitness room with access to showers and extensive foot trails for the outdoor enthusiast. 

Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III on the Cocoa Campus in Cocoa, Florida.   Provides administrative support to the Collegewide Dean of Instruction.   The following minimum qualifications for this position must be met before any applicant will be considered:   High School Diploma or GED. Associate’s degree from a regionally accredited institution preferred. At least 5 years of related work experience. Excellent communication (both written and oral) and customer service skills. Exhibits evidence of accuracy, attention to detail, efficiency and confidentiality. Proficient in use of computer/word processing software preferably to include Banner. Ability to work independently and good problem-solving skills. Valid Florida Motor Vehicle Operator’s license required. Reasonable accommodations may be made to individuals with disabilities unable to obtain a driver’s license.  In such cases, a valid Florida ID is required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. *     *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.   Minimum physical qualifications:   Ability to occasionally lift, push, pull and/or move up to 40 pounds. Ability to sit at a desk and view display screen for extended periods of time. Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty and other customer traffic. Must be flexible and be able to prioritize a heavy workload given the changing demands of the office.   The annual salary is $27,300 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position.  Salary will be as advertised in the job announcement.  Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.   Applications will be accepted from August 8, 2022 through August 17, 2022 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.   This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans. HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment. About the college Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees. An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.

WOWT is looking for our next Director of First Impressions. Have you ever wondered how commercials got on air?  In this role you will be working with all of our advertisers to get their commercials on air and to organize, vet and manage all campaign assets across platforms campaigns. Join us at our beautiful brand new, state of the art news facility. We are looking for someone that loves to interact with our viewers on the phone and in person. You will be working part of the time at the front desk off the news room and will be at the hub of all the news excitement. You will also be in the sales department working with clients and Account Managers on various campaigns.  Sales and Administrative Associate provides administrative and project support to the station. The position also has responsibilities for front desk operations/functions; providing excellent customer service is one of the most important job duties. The ideal candidate will be greeting customers and answering their questions in a friendly, conversational manner. This position will also help schedule the correct commercials with the appropriate order and for maintaining the inventory of all commercial material. As our digital department grows and evolves, so does our need to add sharp, ambitious, and talented people to our team. We’re approachable, inclusive and encourage open dialogue within our community. This is a place where your voice matters. You represent a critical function in managing and servicing fast-paced, consumer facing ad campaigns. You serve as the backbone to our sales team as you help orchestrate all things media. Candidates should have active telephone contact. Above-average office skills, i.e. typing, general office procedures. Attention to detail critical and excellent organizational skills. Ability to prioritize and work independently with excellent time management abilities. Track gas expenses for station vehicles and compile reports. Copy Coordinator will oversee and coordinate the commercial copy process which includes, working with agencies and sales team to receive traffic instructions, entering copy instructions into WideOrbit traffic system. Maintain of Spot Inventory & server usage by generating purge lists on a monthly basis of spots not needed & track advertiser requests to do so. Assign new numbers as needed and delete unused commercials in a timely manner. Assist as needed in project planning and preparation where traffic and automation are impacted. Ensure all media assets are received, cleared, in house, approved and accurate. Assist Account Mangers with order inputting, monitoring and optimization and reporting of digital advertising campaigns. Minimum High School diploma (prefer at least twelve months post-high school education). One to two years general office experience. Strong written and verbal communication skills along with some knowledge of the Advertising, Digital Social and Video industry. Must be able to work quickly and accurately under deadlines and be able to prioritize workload; attention to detail, organization and time management. Must be able to work with other departments to facilitate sales department needs. Matrix CRM, WideOrbit, and Google Analytics. Other duties as assigned. The successful applicant’s background must include, at minimum, a High School diploma. Solid knowledge of Microsoft Word, Excel and Outlook required – Access, Publisher and Power Point desired. This position requires strong attention to detail. Excellent communication and interpersonal skills. Three-years’ experience in professional administrative role, Administrative level preferred. Sitting or standing for long periods of time.

The Oregon State Hospital is seeking a new team member to provide  stellar support in the recruitment of staff across clinical disciplines and the coordination and onboarding of psychiatric academic rotations overseen by the Chief Medical Officer.  Sound interesting? Apply Today! What you will do! You will consult with hiring managers and HR to review, and execute directed recruitment plan strategies. You will coordinate interview panels, schedule interviews and prepare interview documents!  as You will coordinate the onboarding and offboarding of psychiatry academic rotations for Nurse Practitioners, Medical Residents, Medical Students and Fellows. You will assess, track,and manage Locums presentations for specified needs, skills, and competencies! You will coordinate, facilitate, and track education/rotation opportunities! What's in it for you? A position where your input and contributions impact the citizens of Oregon  8 hours of vacation leave and 8 hours of sick leave per month  Nearly unbeatable medical, vision, and dental benefits Pension and retirement programs   REQUIRED ATTRIBUTES: Three years of clerical/secretarial experience that included: Two years at a full performance level performing typing, word processing, or other generation of documents AND lead work responsibility or coordination of office procedures.   Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.   No substitution will be made for the two years at the full performance level.   REQUESTED ATTRIBUTES: Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Must have excellent customer service skills, with the ability to effectively communicate detailed information, both orally and in writing to a broad spectrum of leadership, universities, stakeholders, and employeeswithin the agency. Communication must be at a professional level with attention to grammar, spelling, and punctuation. Proficiency in Outlook, Microsoft Word, Access, and Excel. 3 years office experience, preferrably in a medical setting. Strong organizational skills. Ability to work with people who have diverse interests and a willingness to participate as a member of a high-functioning team.   How to apply: Complete the online application at oregonjobs.org using job number REQ-104302

Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III on the Cocoa Campus in Cocoa, Florida.    Provides administrative support to the Collegewide Chair and faculty within the disciplines.   The following minimum qualifications for this position must be met before any applicant will be considered:   High School Diploma or GED. Associate’s degree from a regionally accredited institution preferred. At least 5 years of related work experience. Excellent communication (both written and oral) and customer service skills. Exhibits evidence of accuracy, attention to detail, efficiency and confidentiality. Proficient in use of computer/word processing software preferably to include Banner. Ability to work independently and good problem-solving skills. Valid Florida Motor Vehicle Operator’s license required. Reasonable accommodations may be made to individuals with disabilities unable to obtain a driver’s license.  In such cases, a valid Florida ID is required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. *     *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.   Minimum physical qualifications:   Ability to occasionally lift, push, pull and/or move up to 40 pounds. Ability to sit at a desk and view display screen for extended periods of time. Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty and other customer traffic. Must be flexible and be able to prioritize a heavy workload given the changing demands of the office.   The annual salary is $27,300 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position.  Salary will be as advertised in the job announcement.  Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.   Applications will be accepted from July 26, 2022 through August 4, 2022 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.   This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans. HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment. About the college Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees. An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.

Nurse-Family Partnership (NFP) is a research-based program that has been demonstrated to significantly improve critical outcomes for at-risk women and their children who receive services in local communities.  Beginning with nurse home visits that occur during pregnancy and continue until the child is age two, Nurse Home Visitors provide coaching and support to first-time expectant mothers.  Director works within the local, state and national community and Goodwill’s structure to assure that the NFP Program is implemented in accordance with established guidelines and contract requirements. The role of the Director is, to assure fidelity to the NFP model, develop and support sustainable funding and enlist community support of NFP within Marion County and throughout Indiana by working with NFP National Service Office, Goodwill leadership, nurse leadership team, and community leaders. This role demonstrates behaviors consistent with our Mission, Vision and Values, on behalf of Goodwill of Central & Southern Indiana.   The Model: Nurse-Family Partnership®, a maternal and early childhood home visiting program, fosters long-term success for first-time moms, their babies, and society.  Nurse-Family Partnership's maternal health program introduces vulnerable first-time parents to caring maternal and child health nurses. This program allows nurses to deliver the support first-time moms need to have a healthy pregnancy, become knowledgeable and responsible parents, and provide their babies with the best possible start in life.  For more information go to: www.nursefamilypartnership.org .    Position Summary: The NFP Administrative Coordinator supports NFP by providing office administration support such as, but not limited to, handling incoming calls, greeting guests, scheduling meetings, conferences, and/or other important NFP related events. The NFP Administrative Coordinator will monitor and audit reporting systems under the NFP model as needed. This role will require strong organizational skills as record keeping, documentation, and office vendor processing, among other tasks will be routine. This role demonstrates behaviors consistent with our Mission, Vision and Values, on behalf of Goodwill of Central & Southern Indiana.   Responsibilities: Screens incoming calls and correspondence and responds independently when possible. Greets guests at front office area. Prepares memorandums outlining and explaining administrative procedures and policies and monitors compliance. Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget. Conducts preparation of records such as agendas, notices, minutes, and resolutions. Acts as custodian of corporate documents and records. Prepares a variety of reports to include weekly data and audit reports for senior leadership and staff, biweekly audit reports for nurses, monthly audit reports for nurses and leadership, weekly and monthly reports for referral partners, and ad hoc reports as requested. Compiles and reconciles company credit card transactions monthly. Codes and tracks expenses. Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents. Creates and maintains database and spreadsheet files. Arranges complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings. Assists director and supervisors as needed with coordinating chart audits, tracking and contacting client referrals, tracking grants and ASQ, collecting client satisfaction surveys, registering continuing education credits, compiling monthly staff newsletter, and other tasks as assigned. Coordinates all business cards and office supplies with staff and vendors. Oversees supervisor’s calendar and schedule meetings for supervisor and staff. Facilitates onboarding of new staff, in collaboration with local director, supervisors, and HR.   Required Competencies: Degree and Credential Requirements - NONE! We value candidates who can demonstrate capability and articulate how prior experiences will help them contribute. We believe in continuous learning and professional development. Minimum 3 years of recent experience as an administrative assistant Ability to read, analyze and interpret financial reports Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. To perform this job successfully, an individual should have proficiency in Microsoft Office (Word, Excel, PowerPoint, and Access), Google Docs, and Gmail The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk; sit; use hands to finger, handle, or feel and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Benefits: Full-time employees may participate in a comprehensive benefits program that includes: Continuing education and leadership development Comprehensive health plan Paid time off (PTO) and paid holidays Life, dental and vision insurance Nationally recognized preventive health and wellness program Section 125 pretax health spending account, dependent care spending account, and premiums

Eastern Florida State College is currently seeking applications for the full-time position of COVID Tracking Assistant on the Cocoa Campus in Cocoa, Florida.    Performs administrative and office support activities for the COVID-19 Response Officer within the Collegewide Security Department.  Duties include a variety of office functions for the Department of Collegewide Security and Emergency Management.  Ensures Eastern Florida State College’s compliance with established COVID-19 policies and procedures.   The following minimum qualifications for this position must be met before any applicant will be considered:   High school diploma or GED required. Associate’s degree from a regionally accredited institution preferred. A minimum of two years of administrative experience preferred. Excellent communication skills. Effective organizational skills. Computer proficiency required to include Microsoft Word, Excel, and Outlook. Valid Florida Motor Vehicle Operator’s license required. Travel to all campuses may be required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. *     *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.     Minimum physical qualifications:   Ability to bend, stoop and stand. Ability to communicate both orally and in writing. Ability to sit at a desk and view a display screen for extended periods of time. Ability to access input and retrieve information and/or data from a computer. Works in office environment. Some duties may require outdoor assignments.     The annual salary is $25,000 .  This position is externally funded.  Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position.  Salary will be as advertised in the job announcement.   Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.     Applications will be accepted from July 18, 2022 through July 27, 2022 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.  This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.  HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment. About the college Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees. An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.

Reports To:   Manager of AEL Enrollment and Assessment Services Job Summary Are you passionate about making an impact and empowering others with life changing opportunities?  Is it your time to help be the difference?  If so, Hawkeye Community College has a great opportunity for you!   The Van G Miller Adult Learning Center is looking for an Administrative Assistant to join their team. While working at the Adult Learning Center, you are helping make a meaningful impact on the everyday lives of their students. Students are empowered to get the education and skills they need to thrive at work, school, home and in their community all while earning their high school equivalency diploma or learning the English language.    The full time Administrative Assistant provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public.  Furthermore, the Administrative Assistant maintains customer confidence and protects operational integrity by keeping information confidential and providing support for a variety of special projects, committees, functions, and activities.   Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs.  Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.    Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following: Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs. Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff. Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments. Enters data into the computer via word processing, spreadsheet, and various other computer applications. Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines. Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records. Reconciles receipts and cash; sends it to the Business O Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets. Records inventory of materials and supplies and orders as needed. Performs other duties as assigned.   Position Specific Responsibilities Important responsibilities and duties may include, but are not limited to, the following: Serves as a proctor in the Assessment Center and remote testing sessions. Assists with the student registration process, including data entry, maintaining logs, and preparing materials. Conducts textbook sales. Assists with the student orientation process, including data entry, maintaining logs, and preparing materials. Maintains partner agency referral records. Assists with the planning of the ELL Next Step C Assists with the planning of the HSC Graduation ceremony. Maintains a CASAS proctor certificate. Maintain badge access and door accessibility schedules utilizing assigned software. Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online. Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.   Minimum Qualifications Associates degree or equivalent and one year of office experience OR a combination of both totaling to 3 years. Minimum typing speed of 40 net words per minute. Demonstrated high proficiency using all Microsoft Office and/or Google programs. Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports. Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image. Demonstrated organizational skills and time management. Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks. Demonstrated ability to communicate effectively both orally and in writing. Demonstrated ability to work with diverse student populations, including non-native speakers. Demonstrated ability to work effectively in a collaborative team atmosphere. Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment. Demonstrated ability to work a flexible schedule.   Preferred Qualifications Bachelor’s degree in business or related field. Experience with Adult Education and Literacy programs. Proficient in a language other than English   Working Conditions Anticipated schedule is: Monday/Wednesday/Friday 8:00a – 4:30p and Tuesday/Thursday 10:30a – 7:00p   Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting.  Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.   Employment Status Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).   Application Procedure Complete online application and required materials at hawkeyecollege.edu/employment Submit/Upload a resume, Submit/Upload 3 references with a minimum of 1 from a past/current supervisor and Submit/Upload a cover letter that briefly addresses the following: Your work experience with customer service and receptionist duties. Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database). Your work experience related to handling confidential information. Submit the online application and all required materials by Wednesday, June 29, 2022. Preference will be given to applicants who submit the required materials on or before June 29th.  This position will remain open until filled.   Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

About KIND:                                                                                                                      Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied refugee and migrant children. Launched in 2008, KIND champions a world in which every child’s rights and well-being are protected throughout their journey to safety. Since 2008, KIND has accepted over 23,000 referrals of children seeking legal representation in their immigration proceedings. KIND has welcomed more than 41,000 attendees to trainings since its founding, cultivating partnerships with over 670 law firms, corporate legal departments, law schools, and bar associations across the country. KIND’s social services program ensures that migrant and refugee children – who have often endured trauma – receive counseling, educational support, medical care, and other comprehensive services. To address the root causes of child migration from Central America and strengthen protection of unaccompanied children, KIND advocates for policy changes and educates lawmakers, the media, and the broader public on the conditions that drive these children to flee their home countries. KIND supports children returning to their home countries by connecting them to essential support services and sponsors gender-based violence prevention programs in Central America to protect children in countries of origin and transit. KIND is also building upon its expertise in the protection of unaccompanied children to encourage the development of pro bono initiatives across Europe in partnership with European NGOs. Position Summary: Reporting to the Director, Administration & Procurement, the Office Operations Assistant is responsible for providing support in the day-to-day operational needs for KIND’s staff and executing on daily needs. They will be supporting and improving operational systems, processes, and functions in support of staff based in the U.S. and internationally. Essential Functions: Provide day-to-day support to all staff ensuring their operational, administrative, and office-wide systems needs are met. Act as a staff liaison regarding general inquiries or basic troubleshooting by addressing needs directly or properly triaging, while providing an excellent and professional customer service experience. Manage multiple communication channels, including the organization information email inbox as well as internal technology and operations support platforms, triaging to applicable parties as needed. In collaboration with Human Resources, assist with on-boarding staff, interns, and fellows. In coordination with supervisors, ensure new staff is set up with all applicable electronic accounts and receive all onboarding materials and equipment in a timely manner. In collaboration with Human Resources, assist with off-boarding staff, interns, and fellows. In coordination with IT support and supervisors, ensure all applicable credentials are revoked at the appropriate time and all KIND-owned equipment is returned. Develop proficiency and clear understanding in the use and maintenance of office systems, equipment, and technology, and assist staff as needed. Monitor & execute tasks related to the organizational furniture, equipment, and office supply procurement program. Assist with the reconciliation of monthly credit card statements and receipt management for the team. Provide support in coordinating and planning logistics pertaining to facilities procurement, moves, and setups of new offices. Develop proficiency and clear understanding in the use and maintenance of office systems, equipment, and technology, and assist staff as needed. Manage and regularly update internal databases, file repositories, and record-keeping systems. Support the Office Operations Team with ongoing projects and operational initiatives; research and compile data, prepare spreadsheets, and create informational materials. Assist the Office Operations Team with calendaring meetings, booking travel, reserving meeting space, notetaking, and ordering food for events. Provide general operations support and perform other duties as assigned. Qualifications and Requirements: Undergraduate degree preferred. Fluency in English is required, and fluency in both English & Spanish is highly preferred. Minimum 2 years of collective work experience; experience performing administrative office duties preferred. Strong organizational and time-management skills with acute attention to detail. Ability to handle multiple tasks and perform well under pressure. A self-starter who takes initiative in finding solutions, with demonstrated ability to execute tasks in a fast-paced environment. Ability to communicate and interact professionally with a variety of stakeholders at various levels throughout the organization. Strong written and verbal communication skills. Demonstrated understanding of technology and technology systems. Working knowledge of Microsoft Office Suites (such as Teams, Excel, etc.). Ability to work effectively with people of diverse backgrounds, lived experiences, and communication styles. Committed to prioritizing diversity, equity, and inclusion as well as embracing transparency and authenticity in daily work life. Be disciplined and nimble to ensure delivery on our core mission of access to justice and protection of children’s wellbeing and rights. Experience working and communicating in a remote environment. Work is performed remotely and within the office environment and includes regular interaction via telephone, video conference, IM, and email with KIND’s team and vendors. The ability to lift and move heavy objects as well as light use of tools may be required. KIND requires all staff be COVID vaccinated with the exception of those who have medical or religious beliefs exemptions. Salary: $21-$26.40/hr dependent on experience Application Instructions: Please be advised that an employment application will need to be submitted along with your resume and cover letter in:  https://supportkind.hrmdirect.com/employment/job-opening.php?req=2104466&cust_sort1=100304&&jbsrc=1025 , in order to be considered for the desired role. KIND has an organization-wide commitment to diversity, equity and inclusion. We strive to create a work environment where everyone has a sense of belonging. Individuals from historically underrepresented or underserved communities are strongly encouraged to apply.

Oregon Youth Authority (OYA) is looking to hire an Administrative Support to assist the Facilities Manager and Maintenance and Operations Supervisors in the ongoing operation of OYA's Physical Plant Operations (PPO) department. You will perform administrative support, research, analysis and evaluation in support of the PPO program. Your role: Establishes, monitors, documents and otherwise maintains controls necessary in carrying out lawful program activities. Assist in the research, analysis and/or evaluation in support of specialized program activities. Drafts a variety of correspondence, reports or other documents. T akes minutes at meetings. Organizes and maintains filing systems. Makes travel arrangements. Assists in preparation of Capital Projects Advisory Board reports, Legislative Session reports and drafting interagency agreements. Assists in developing and implementing short- and long- term physical plant goals. Prepares and tracks department performance measures. Develops policies and procedures related to the maintenance and operation of OYA’s statewide facilities, monitors security inventories of equipment, tools and supplies. Reviews work order requests via PPO’s computerized maintenance management system.  Tracks budget and project documents in regards to assigned PPO projects. Gathers loss data, photographs and reports; evaluates information and prepares claims for DAS Risk Management which includes a thorough analysis of incidences. Works with DAS Fleet Services and agency managers in the administration of the OYA motor vehicle fleet. To request a copy of the position description, which includes all duties and working conditions, please email OYA HR Recruiter. Additional Information: Telecommute/Remote Work: This position is eligible for part-time (flexible) telecommute/remote work. This position is based at our Central Office in Salem, Oregon and may be required to come in to the MacLaren Youth Correctional Facility in Woodburn, OR on an as needed basis and/or to travel to facilities/field offices throughout the state. Representation: This position is represented by the Service Employees International Union (SEIU/OPEU). Relocation: Possible relocation assistance may be available. This recruitment may be used to fill future vacancies. ABOUT OYA At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments. If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you!  People of color, women, and other members of historically marginalized communities are strongly encouraged to apply! Please take a moment to watch this quick video about Oregon Youth Authority, our team and our culture  bit.ly/work4OYA . For more information please visit  www.oregon.gov/oya . What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan . Discover more about working in Oregon state government by  clicking here . What You Need To Qualify two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. Note: One year of postsecondary education may be substituted for up to one year of the experience. Special Requirements Driver's License: Driving is an essential function of this position. A valid driver license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s). DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: If you have these qualities, let us know! It’s how we will choose whom to move forward! Note: You do not need to have all of these qualities to be eligible for this position. Demonstrated excellent customer service experience Experience working with Building maintenance work order system (opening, closing, tracking) Data entry experience in Computerize Maintenance Management Systems (CMMS) Demonstrated experience tracking information for building maintenance departments such as asset inventory, budget/financial, department's projects and tasks, energy use (electricity, water, gas, etc.), building life safety system inspection (fire alarm, fire suppression, etc.) Experience with purchase orders. (creating, tracking, etc.) Experience with maintaining managers' schedules and priorities and coordinating meeting logistics Proficient with Microsoft Office Word, Excel and PowerPoint or similar software. Experience with emergency action plan maintenance and development Two years or more experience with building maintenance departments. How to apply: Complete the application fully. Complete the questionnaire / supplemental questions. After you submit your application please respond to the public records request authorization and gender identity questionnaire. This step will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox. If you are a veteran, you may receive preference. Click here for more information about veterans’ preference . The task to claim preference will come after the public records request and gender identity questionnaire tasks. Click here for a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. Good Information To Know: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be. Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 503-373-7301. Oregon Relay Service can be reached by calling 7-1-1. Pre-employment Checks: In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.  In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities.  In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.  All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment. All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Mission Statement : Hope House Colorado (HHC) empowers parenting teenage moms to achieve personal and economic self-sufficiency and to understand their significance in God’s sight, resulting in a healthy future for them and for their children. Position Title:   Operations Assistant Exemption Status: Salaried, Non-Exempt Reports To:   Director of Operations Salary Range: $30,000 - $40,000 Department:  Operations Benefits Eligibility: Eligible Work Environment: This role is expected to work 40 hours/week on the HHC campus, except when offsite for HHC work-related purposes.  Existing schedule is 8 hours per day Monday-Friday; including scheduled evenings shifts. Position Summary: The Operations Assistant (OA) is the first point of contact for all Hope House guests, providing a warm and friendly welcome to our teen moms, volunteers, and visitors. The OA manages the HHC phone system in an efficient and engaging manner, upholds “HHC’s Excellent Environment” standards, and assists donors with in-kind donations, offering sincere appreciation. The OA sets the tone for all who come through the doors, ensuring each guest feels like they have found a place to belong. Duties and responsibilities also include office administration, building management, administrative support and volunteer coordination to ensure efficient operation of the organization. Requirements Alignment with HHC Guiding Principles and commitment to continually working towards the HHC mission Must have a valid driver’s license and current automobile insurance Must pass a criminal background check, driving record check, and drug screen Must be highly organized and detail-oriented Self-starter with the ability to work independently and as part of a team Excellent written, verbal and in-person communication skills Strong customer service skills Flexibility and the capacity to prioritize new tasks Desired Skills and Attributes Experience working in an office environment Bilingual, English & Spanish, preferred Proficient in Microsoft Office Suite Essential Duties and Responsibilities Operational Support: Consistent completion of HHC’s daily operational checklists at the highest level of execution. Coordinate volunteer receptionists, delegate projects and tasks that utilize each volunteer’s strengths, and ensure desk coverage when volunteers are unavailable or working away from the desk. Diligently manage the sign in/sign out process for all guests and teen moms through the Raptor® visitor management system.  Must be comfortable upholding standards and safety protocols and managing tension and occasional conflict. Warmly receive and direct incoming calls, including crisis calls.  Knowledgably provide callers general information about Hope House Colorado, donation times/types of donations accepted, and provide referrals to other programs and community partners. Proactively maintain up to date documentation of reception processes and protocols to ensure efficient operations. Monitor and manage inventory of office supplies; anticipate needs and proactively order supplies to minimize downtime; distribute office supplies as necessary; verify receipt of supplies and organize for ease of access and maintenance of HHC Excellent Environment standards. Building Management: Implement daily opening/closing procedures, which include sanitization of common areas, preparation of the front entry area, emptying trash, and cleaning. Receive in-kind donations, follow documentation procedures, and move items to storage area in a timely manner. Oversee evening meals provided to HHC teen moms, which includes assisting volunteers when they come to deliver or prepare a meal, and cleanup of the dining room afterward. Maintain facility software (Brightly) and assist in adding/removing employee access when needed. Enter work orders into Brightly for maintenance & repair. Assist with building tours as requested upon receipt of in-kind donations & meals. Lead Facilities Training for new staff and interns. Administrative Support: Complete assigned Operations, HR, IT & Facilities tasks for Director of Operations (DO) and Office Administrator with precision and in a timely manner. Complete new hire onboarding tasks – order name tags, set up printer/scanner for new employees, send Master Calendar invitations, add new staff to weekly devotions schedule and employee phone list, etc. Complete and submit monthly expense reports for the Operations & Finance Team and assist in month end reconciliation. Support DO in reviewing and updating administrative systems for efficient operations. Efficiently complete administrative duties such as filing, typing, copying, binding, scanning etc. Organize and maintain computer and manual filing systems as assigned. Contribute to team effort by accomplishing related tasks as needed. Handle sensitive information in a confidential manner.   Other Duties and Responsibilities Promote the values of HHC throughout the organization and external relationships. Attend team and organizational meetings, activities, and events. Collaborate with HHC staff and perform job duties to advance the organization’s mission and vision. Coordinate, supervise, support, and appreciate HHC volunteers. Demonstrate ability to work independently and within a team, seeking guidance as appropriate. Comply with all organizational policies and procedures.   Physical Requirements:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, stand, and walk as well as bend, squat, and climb stairs.  The employee must be able to lift and or move up to 30 pounds.   Supervisory Duties: None Competencies: Accountability & Dependability – Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight. Attention to Detail – diligently attends to details and pursues quality in accomplishing tasks Interpersonal Savvy – Relates well to all people; builds appropriate rapport and uses diplomacy and tact to diffuse even high-tension situations comfortably. Time Management – Uses time effectively and efficiently Results Focus & Initiative – Focuses on desired outcomes and how best to exceed goals successfully. Compassion – Genuinely cares about people Priority Setting – Spends time and the time of others on what’s important; can quickly sense what will help or hinder accomplishing a goal Action Oriented – Enjoys working hard; is action oriented and full of energy to take on challenges Quick Learner – enjoys the challenge of unfamiliar tasks Stakeholder Focus – Dedicated to meeting the expectations and requirements of internal and external stakeholders; gets first-hand information from them and uses it for improvements Note:  This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this position. We are a team and support each other in all ways necessary to continue working toward the Hope House mission. Benefits:  HHC benefits are available to employees who consistently work a minimum of 24 hours a week, therefore this position is eligible for benefits. Benefits offered are subject to change at HHC's sole discretion. Health Benefits: Employees may elect medical, dental, vision & life insurance plans. Simple IRA: Employees may choose to make salary reduction contributions through HHC’s Simple IRA plan and HHC will match the employee’s contribution up to a maximum of 3% of the employee’s annual salary. Paid Time Off (PTO): Vacation: Upon hire, employees earn 6 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC. Holidays: HHC observes eleven (11) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted either the week of Christmas or the week of New Year’s off, to be scheduled at the discretion of their supervisor. Sick Leave:  HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA). 

Responsible for assisting the The Woodlands, TX lending team as directed in the following areas; servicing, processing, lending/origination and serve as a resource for completing assigned projects and tasks as needed along with other administrative duties. Responsible for preparing and/or coordinating loan documentation for consumer, commercial, and real estate loans Coordinate loan and deposit related due diligence as requested by Loan Production Officer(s) Manage and coordinate various loan and deposit related customer requests and provide problem resolution when necessary Prepare and prefill internal lending forms for the Loan Production Officer(s) Maintain the sales pipeline report, CRM system inputs, and assist the Loan Production Officer(s) with updating to prepare for weekly staff meetings Manage the receipt and organization of prospect documentation and forms from the Loan Production Officer(s) Other customary administrative tasks as requested Education, Requirements and Skills:   High school diploma or equivalent College degree preferred 1-2 years of banking or job related experience Computer skills including MS Word, Excel and Outlook Track record of providing competent, friendly and professional customer service Excellent written and verbal communication skills Ability to work well independently and within a team environment with proven ability to meet deadlines Attention to detail a must; must be a self-starter with the ability to multi-task Strong organizational and time management skills with the ability to learn and prioritize specialized loan processing tasks Salary Grade 03 EOE/Disability/Veteran

Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III.   The successful candidate may be assigned to either the Melbourne Campus or the Cocoa Campus in Melbourne or Cocoa, Florida.   Provides administrative support to the Collegewide Chair and faculty within the disciplines.   The following minimum qualifications for this position must be met before any applicant will be considered:   High School Diploma or GED. Associate’s degree from a regionally accredited institution preferred. At least 5 years of related work experience. Excellent communication (both written and oral) and customer service skills. Exhibits evidence of accuracy, attention to detail, efficiency and confidentiality. Proficient in use of computer/word processing software preferably to include Banner. Ability to work independently and good problem-solving skills. Valid Florida Motor Vehicle Operator’s license required. Reasonable accommodations may be made to individuals with disabilities unable to obtain a driver’s license.  In such cases, a valid Florida ID is required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. *     *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.   Minimum physical qualifications:   Ability to occasionally lift, push, pull and/or move up to 40 pounds. Ability to sit at a desk and view display screen for extended periods of time. Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty and other customer traffic. Must be flexible and be able to prioritize a heavy workload given the changing demands of the office.   The annual salary is $27,300 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position.  Salary will be as advertised in the job announcement.  Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.   Applications will be accepted from May 26, 2022 through June 5, 2022 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.   This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans. HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment. About the college Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees. An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.

DESCRIPTION/RESPONSIBILITIES: The Business Management Analyst is responsible for and performs various administrative and operations management duties, including helping to review and distribute reports to internal division management and employees on various administrative operations functions that will include budget procurement, and other financial matters along with supervision of the Legal Staff Assistants. Duties may also include Recruitment, HR Systems, Board Policies, Space Planning, Travel, Event Planning, and/or other areas as assigned. The position expectations are commensurate with FR-level. Budget : Assists with the preparation, administration, and/or maintenance of all or portions of the division budgets. This may include working with managers to input and track expenditures and assist with some data analysis. Assists with the preparation of reports on both a regular basis (e.g., monthly, quarterly, year-end) and at the request of division management. Procurement : Tracks purchases across a variety of areas and enters related information into the procurement system. This may include managing a purchase card and/or ordering various supplies for the division. May provide information to managers to assist with the preparation of statements of work for purchases and contracts and help enter information into the procurement system. Recruitment : Assists with the recruitment and hiring process for various positions in the division in coordination with HR Talent Acquisition. This may include helping to maintain division job descriptions and job postings, and processing recruitment actions in the applicant tracking system. May assist with interview logistics (e.g., scheduling). HR Management : Utilizes HR Systems and databases to input personnel data for the division including job actions, promotions, salaries, rewards, and/or recruitment requisition information. This may include inputting data to support pieces of the personnel management process (e.g., reward & recognition pools, reassignments). Maintains understanding of existing Board HR practices/procedures and assists with the development of division-specific Human Capital solutions (e.g., policies, practices, programs, training, etc.). May also partner with Management Division (e.g., Compensation, Talent Acquisition, or other HR functional areas). Policy : Maintains familiarity with Board and division administrative policies and procedures to ensure compliance. This may include working closely with HR staff in all HR policy areas (e.g., Compensation, Talent Acquisition, Travel, Leave, and Payroll) for general policy-related matters. Space Planning : Assists with the coordination of office spaces across the division including office moves, furniture set-up and movement, telephones, and other space-related efforts for new and existing staff to meet division demands. This may include coordinating with facility services to ensure building services are maintained and facility-related problems are remedied. Travel : May coordinate components of division travel to include approvals, budget aspects, or actual arrangements. May also assist with ensuring travel program compliance, providing policy guidance to employees, developing reports, and advising on travel metrics. Event Planning : May provide logistical and/or administrative support to the planning, scheduling, material preparation, and/or food and beverage arrangements for various division meetings or events. May coordinate with audio visual staff to ensure meeting collaboration tools run smoothly (e.g., skype, conference calls, video etc.). Emergency Preparedness : May assist with division efforts related to Board emergency preparedness activities (e.g., conducting employee accountability procedures within specified timeframes, supporting continuity of operations plans (COOP), etc.). Performs additional duties as assigned. REQUIRED SKILLS: Qualifications FR- 23 Requires a bachelor’s degree or equivalent experience and a minimum of 1 year of related experience. Must have knowledge of some technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have the ability to work with others on the application of qualitative and quantitative analysis. Must have a good customer service orientation and interpersonal skills, to include oral and written communication skills, as well as the ability to assist with change management efforts. Must be able to work effectively with more senior Business Management Analysts. Should possess the ability to exercise judgment, initiative, and confidentiality in all areas of responsibilities Qualifications FR- 24 Requires a bachelor’s degree or equivalent experience and a minimum of 2 years of related experience. Must have working knowledge of many technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have familiarity with the application of qualitative and quantitative analysis. Must have a strong customer service orientation and interpersonal skills, to include oral and written communication skills, as well as the ability to assist with change management efforts. Must be able to work effectively with more senior Business Management Analysts. Should possess the ability to exercise judgment, initiative, and confidentiality in all areas of responsibilities. Qualifications FR- 25 Requires a bachelor’s degree or equivalent experience and a minimum of 3 years of related experience. Must have excellent knowledge of most technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have demonstrated knowledge of and competence in the application of qualitative and quantitative analysis. Requires excellent analytical and problem-solving ability. Must have excellent customer service orientation and interpersonal skills, to include good oral and written communication skills, as well as the ability to train others and influence change management efforts. Must be able to work effectively with more senior Business Management Analysts and also be able to explain administrative and operations issues/concepts of moderate complexity to staff members as needed. Should possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities. Qualifications FR- 26 Requires a bachelor’s degree or equivalent experience and a minimum of 4 years of relevant experience. Must have advanced knowledge of technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have advanced knowledge of and ability to apply qualitative and quantitative analysis. Requires advanced analytical and problem-solving ability. Must have advanced customer service orientation and interpersonal skills, to include strong oral and written communication skills, as well as the ability to train others and influence or lead change management efforts. Must be able to work effectively with senior management and also be able to explain some complex administrative and operations issues/concepts to staff members. Must possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities. Remarks: Experience with budget and procurement a plus. Supervisory skills a plus. Must possess strong organizational skills; attention to detail; strong analytical ability; and strong oral and written communication skills (including the ability to interact effectively with management and staff at all levels). Must have the ability to handle multiple assignments simultaneously and organize projects and see them through successful completion with minimal supervision. Must be technologically savvy and be proficient with Word and Excel including creating and maintaining complex spreadsheets. Must be able to exercise sound judgment and a high level of discretion given the access to highly sensitive information.

At Rock Health, we’re making healthcare massively better by investing in the next generation of entrepreneurs, advising major corporations on what matters in digital health, and working to scale health equity for all humanity. About Rock Health Advisory: Rock Health Advisory supports leaders within major corporations on strategic initiatives to change healthcare for the better. Through our consulting practice and membership program, we help teams at leading Fortune 500 companies—across healthcare, technology, retail, and more—on strategies to bridge the gap between entrepreneurial innovation and the status quo by improving their existing products and services and building new ones. Put simply, our mandate is impact. We want to make healthcare massively better for every human being. About the Role: We’re hiring a detail-oriented and organized Business Operations Coordinator to work within our growing digital health Consulting practice. You will work directly with the General Manager and Principal as well as the Business Operations Manager of the Consulting practice. You will also interface with the rest of the Rock Health team and work closely with clients and external stakeholders. We are looking for someone eager to grow alongside our growing organization. You will learn a ton about different aspects of running and growing a business and have the chance to take on new opportunities as they emerge. This role is remote, however the team travels to meet in person every ~2 months in various cities for co-working weeks. There are also planned events that happen throughout the year that you may be required to attend. About You: You are a problem solver, always one step ahead with a solution to whatever comes up. You can manage multiple balls in the air without dropping them. You have attention to detail and an eye for value-added improvements. You are organized, but don’t let the process bog you down. You are a positive, open, and reliable teammate—someone your team can always count on. You are eager to work in a team environment that presents opportunities to grow and develop professional skills that are transferable to various career paths. You know that doing excellent work means sharing responsibility and supporting your teammates. You are a resilient person, capable of embracing change and are comfortable with ambiguous situations that require you to learn on-the-job. You are excited by the opportunity to work on a growing team at Rock Health and to build your skillset. Responsibilities: Right hand person for General Manager and Principal(s) of Rock Health Consulting: Maintaining communication with clients as well as internal team members Owning calendar management, including scheduling (maintaining communication with clients and internal team members, helping to troubleshoot conflicts, prioritizing and making judgment calls) Managing contacts and correspondence, supporting CRM maintenance, and drafting and responding to emails Organizing travel plans Processing GM and Principal(s) expenses Coordinating in-person meetings when traveling to other locations/conferences Support to Business Operations Manager of Rock Health Consulting: Planning and organizing team events and cowork weeks Assisting with various urgent or time sensitive tasks that may arise on a daily basis Serving as a thought partner on streamlining and designing new processes as the consulting practice grows (ie: recruiting, consulting team activities and agenda) Sustaining organizational document and knowledge management Qualifications: Excellent organization skills, ability to maintain and develop trackers Strong attention to detail, without losing sight of the bigger picture Ability to assist with multiple projects at once, and prioritize in the face of numerous tasks Passion for helping those around you and fostering a positive team environment Competence with Google workspace, Slack, Zoom, and ability to learn new tools quickly 2-5 years of experience in an operational role, chief-of-staff, or executive admin role is a major plus

Title: Community & Civic Engagement Associate Department: Community & Civic Engagement Status: Non-Exempt Reports to: SVP, Community & Civic Engagement Positions Reporting to this Position: None Location: Flexible (within the United States) Union Position: Yes Job Classification Level: A Salary Range (depending on experience) : $50,420-$59,002   General Description : LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.   For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.   One of the largest and fastest growing areas of work for LCV and its sister organization LCV Education Fund is using civic engagement and grassroots community organizing to fight for climate justice, pollution-free communities and an inclusive, accessible and participatory democracy. Through programs like Chispa , a grassroots organizing program operating in six states (Arizona, Colorado, Florida, Maryland, Nevada, and Texas), we are building a powerful new environmental leadership base within communities of color through the Clean Buses for Healthy Niños campaign, as well as our civic engagement program that has helped over 1.5 million individuals register to vote since our first program in 2012 and won ballot measures that made voting easier and more accessible for our growing electorate in communities across the country.   The Community and Civic Engagement (CCE) Associate will assist with the tracking of the department budgets and provide administrative support, including preparation of materials, presentations and reports. This role will directly support the Senior Vice President for Community and Civic Engagement and provide general support to the CCE department. The ideal candidate is highly organized, with a strong attention to detail, and shares our commitment to the power of everyday people to affect profound change in their communities and our nation.   Responsibilities : Assist SVP for CCE with scheduling and other administrative matters. Track and maintain records of the SVP for CCE’s fundraising activities. Work with the Development department to update and monitor fundraising. Support the CCE department’s Senior Leadership Team with cross-program and -departmental administrative matters. Track department spending. Work with program and state directors to ensure timely and accurate budget monitoring. Provide general administrative support to the CCE department, including processing department check requests, maintaining list serves and scheduling department meetings. Record and distribute meeting notes, materials and minutes for key Board Committees and other meetings with outside organizations. Coordinate logistics for meetings and events including booking meeting rooms, transportation, meals, audio-visual needs, etc., as needed. Archive all department-wide materials and documents.   Research & Organizing Reports Assist the SVP for CCE and CCE Senior Leadership Team with preparing program reports, fundraising proposals and reports, as well as monitoring foundation, LCV, and LCV Education Fund reporting and proposal deadlines. Organize all CCE department written materials for Board, donor, and ally meetings and pitches. Draft meeting materials for the Board of Directors and outside organization meetings.   Additional Duties Contribute to LCV’s commitment to integrating racial justice and equity into the work we do and who we do it with and ensuring an inclusive organizational culture. Actively participate in staff task forces and working groups to help improve and inform the organization’s practices and policies, as needed. Perform other duties as assigned.   Qualifications : Work Experience: Required - Minimum of one year of experience in administrative, community organizing, civic engagement, advocacy or related work. Preferred - Experience in tracking budgets and managing multiple projects and tasks. Skills: Excellent writer and researcher. Excellent with Excel, PowerPoint or other presentation software. Well-organized, thorough & detail-oriented, able to manage multiple tasks at once with various departments to achieve shared goals. Bilingual skills in English and Spanish a plus. Cultural Competence: Shares our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture. Interested in expanding analysis and knowledge about the role that racial inequity plays in our society. Interested in environmental and climate justice issues, building grassroots power through community organizing, and ensuring that we have an accessible and participatory democracy that reflects all of our nation’s people. Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Able to work hours exceeding stated office hours, as needed; ability and willingness to travel up to 10% as needed for staff retreats, conferences or other events in Washington, DC and other cities. The location of this position is flexible. Applicants need to be located in and legally authorized to work in the United States. Please note that most LCV staff are currently working remotely, with an option for in-person work.   To Apply : Send cover letter and resume to hr@lcv.org with “CCE Associate” in the subject line by June 1, 2022. No phone calls please.   LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.

Who We Are: The Leadership Conference on Civil and Human Rights, a 501(c)(4) organization, is the premier coalition of more than 230 organizations which promotes and protects civil and human rights in America.  The Leadership Conference has coordinated national lobbying efforts on behalf of every major civil rights law since 1957.  To learn more about The Leadership Conference, please visit   www.civilrights.org . The Leadership Conference Education Fund, a 501(c)(3) organization, builds public will for federal policies that promote and protect civil and human rights in the US.  Founded in 1969 as the education and research arm of The Leadership Conference, the Education Fund’s campaigns empower advocates to push for progressive change in the US.  To learn more about the Education Fund, please visit   www.leadershipconferenceedfund.org . About the Role: The   Campaigns and Programs Assistant   will perform a variety of administrative tasks within the Campaigns and Programs department and support the organization’s civil and human rights campaigns.  The individual will have an opportunity to help build and monitor administrative infrastructure that is critical to the success of the organization’s campaigns and programs. What You Will Do : Assist in the coordination and maintenance of effective technical support for the Campaigns and Programs department. Provide strategic management and oversight of the Executive Vice President’s schedule, make determinations on scheduling priorities, and support on preparation for and follow up from meetings. Manage all administrative support for the Executive Vice President’s travel, logistics, and expense reimbursements. Ensure that meetings, deadlines, presentations, and other duties of the Campaigns and Programs Department are carried out seamlessly. Provide external relationship management support that will facilitate the Executive Vice President and campaigns and programs directors to cultivate and manage key relationships with allies, funders, and elected officials. Coordinate materials, including working with outside vendors that support the planning of events, conferences, and convenings. Perform other duties as assigned, including coordination of special projects and initiatives. What You Will Bring : A Bachelor’s Degree and/or equivalent experience in an administrative or executive assistant role where duties included schedule management and office coordination. A commitment to human and civil rights. The ability to work well in a fast-paced environment and to handle complex and competing priorities. Excellent organizational skills and attention to detail. Demonstrated ability to exercise initiative, sound judgement, confidentiality, and discretion. Excellent communication skills are an integral part to this role. Proficiency in Microsoft applications, database systems, and internet research. Project management experience is preferred. What We Offer : The Organizations offer its employees a comprehensive benefits package, including medical, dental, and vision coverage, and generous personal leave and vacation time.  Employees can also take advantage of Flexible Spending Accounts (FSAs) and a retirement savings account. Salary Range – $49,412.00 – $51,144.00 Office Re-opening Statement: During the Covid-19 pandemic, staff may opt in to work from the office. Most staff have chosen the option to work remotely.  Through an internal working group and staff input, we are assessing how and when we will return more fully to the office.  We anticipate that staff will return to the office in some capacity later this year.  For now, there is no requirement to work from the office through the end of 2022. To apply, please visit our   Career Center   and submit your resume and cover letter. Cover letters are required and should be attached. Our Commitment to an Inclusive Workplace The Leadership Conference and The Education Fund are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability.

Per Governor Inslee’s  Proclamation 21-14.2   (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact  Careers@ecy.wa.gov  with “ COVID-19 vaccination ” in the subject line.     Keeping Washington Clean and Evergreen The   Solid Waste Management  (SWM) program within the Department of Ecology is looking to fill an  Administrative Assistant 3  position. This position is located in our  Central Regional Office (CRO)  in  Union Gap, WA . In this role, you will provide administrative support to the solid waste division. This includes supporting the Ecology Youth Corp (EYC). The EYC program hires and employs youth, young adults, and crew supervisors to clean up the sides of state highways in our region. You will gain experience with databases and processing hiring paperwork. Skills learned in this position can be applied in many other higher-level positions.  The mission of the   Solid Waste Management  (SWM) program is to reduce wastes through prevention and reuse, keep toxics out of the environment, and safely manage what remains.   During Healthy Washington Roadmap to Recovery,  employees are working a combination of in-office and/or telework based on position and business need.   This position is expected to work in the office 3 days a week.   Application Timeline:   This position will remain open until filled, with an initial screening date of   May 23, 2022 . In order to be considered for initial screening, please submit an application on or before   May 22, 2022 . The agency reserves the right to make an appointment any time after the initial screening date. About the Department of Ecology Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering: A healthy life/work balance by offering flexible schedules and telework options for most positions. An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns. Continuous growth and development opportunities.  A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings. Opportunities to serve your community and make an impact through meaningful work. Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR)   are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.   Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.  Equity : We champion equity, recognizing that each of us need different things to thrive.  Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.  Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.   Duties What makes this role unique?   You will work with other administrative programs and purchasing to accomplish work. You will Help to recruit and support the hiring of litter crews.    What you will do:   Support the administrative functions of the Ecology Youth Corp litter crews. Help maintain databases. Keep track of hiring paperwork. Purchase supplies. Provide administrative support to the  Section Manager as needed. Qualifications Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify. Four (4) years of experience and/or education:  Experience:  in office/clerical, secretarial, bookkeeping, accounting, or general administrative office work.  Education:  High School Diploma or GED.   OR   college coursework   involving a major study in business administration, public administration or closely allied field. All experience and education combinations that meet the requirements for this position:  Possible Combinations |  College credit hours or degree |  Years of required experience Combination 1 | High School Diploma or GED. | 4 years of experience Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 years of experience Combination 5 | A Bachelor's Degree | 0 years of experience   OR One year of experience as an Administrative Assistant 2, at the Department of Ecology.   Supplemental Information Ecology seeks diverse applicants:  We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation  in the application and/or screening process or this job announcement in an alternative format? Please call:   (360) 407-6186   or email:   careers@ecy.wa.gov  and we will be happy to assist. If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . If you need assistance applying for this job, please e-mail   careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page. If you are reading this announcement in print format , please enter the following URL to your search engine to apply:  https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .     Application Instructions: It's in the applicant's best interest to   submit all of the documents listed below.   Applications without these documents may be declined. A cover letter describing why you are interested in this position. A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position. Three professional references. Please do NOT include your salary history.  Wage/salary depends on qualifications or rules of promotion, if applicable.     For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.): Please be sure to remove private information such as your social security number, date of birth, etc.  Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.  Additional Application Instructions for Current Ecology Employees:    Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation:  The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.   Other Information: If you have specific questions about the position, please email  James Rivard  at:  James.Rivard@ecy.wa .gov . Please do not contact  James  to inquire about the status of your application.   To request the full position description: email  careers@ecy.wa.gov Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) ,   Public Employees Retirement System (PERS) ,   Vacation, Sick, and other Leave *,   11 Paid Holidays per year *,   Public Service Loan Forgiveness ,   Tuition Waiver ,   Long Term Disability   &   Life Insurance ,   Deferred Compensation Programs ,   Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,   Employee Assistance Program ,   Commute Trip Reduction Incentives   (Download PDF reader) ,   Combined Fund Drive ,   SmartHealth   *See the Benefits tab in this announcement for more information   Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See   https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service   for more details. To learn more about The Department of Ecology, please visit our website at   www.ecology.wa.gov   and follow, like or visit us on   LinkedIn ,   Twitter ,   Facebook ,   Instagram   or our   blog . Collective Bargaining:  This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Equal Opportunity Employer:  The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call   (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . Note:  This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.  

Business Services Assistant (Full-Time) Reports To:    Business Services Supervisor – Student Accounts Job Summary Are you passionate about making an impact and empowering others with life changing opportunities?  Do you enjoy greeting and making people feel welcome?  If so, Hawkeye Community College has a great opportunity for you! The Business Office is looking for a full-time Business Services Assistant to join their team.  While working as the Business Services Assistant, you are the first impression of Hawkeye Community College that students and the community experience. This full-time position is located on Hawkeye Community Colleges main campus providing excellent customer service by phone and/or in person to students, staff and visitors.  Furthermore, the Business Services Assistant works primarily with the Business Office performing a variety of tasks and assisting in departmental projects. Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs.  Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.  Essential Job Functions   Important responsibilities and duties may include, but are not limited to, the following: Answers the multi-line phone system and directs calls to appropriate areas. Greets walk-in traffic in friendly and professional manner. Provides general information in response to public or official inquiries. Accurately inputs information Releases and applies student restrictions and holds. Verifies account payable checks with invoices and prepares for mailing. Prepares miscellaneous spreadsheets and correspondence. Operates a variety of office equipment, including but not limited to copy machine, fax machine, scanner, multi-line phone system, computer etc. Scans and updates data in File Director. Researches and resolves outstanding student checks. Provides back up and assists other Business Office personnel. Performs other duties as assigned. Minimum Qualifications High school diploma or equivalent. One year of receptionist/clerical experience or one year of related education or an equivalent combination of education and experience totaling one year. Demonstrated strong computer skills including a proficiency in Microsoft Office and Google Suite programs. Demonstrated ability to work with diverse populations (faculty, staff, students, and general public) in a professional and personable manner. Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image. Demonstrated ability related to organization, time management, and verbal communication skills. A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment. Preferred Qualifications Administrative Office Management or similar Associate Degree. 2 years or more related office experience.  Employment Status Full time, non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Working Conditions Anticipated schedule is: Monday – Friday 8:00am – 4:30pm with occasional evening hours. Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting.  Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers. Application Procedure Complete an online application at www.hawkeyecollege.edu/employment and submit the following: Submit/upload a resume. Submit/upload 3 references with a minimum of 1 being from a current/past supervisor. Submit/upload a cover letter addressing the following: Describe your skills and experience using computers in an office setting.  Include specific programs Word, Excel and Google Suite utilized. Describe your experience providing customer service to students, faculty, staff, and/or the general public as well as to a diverse group of people. Describe your experience with phone systems, specifically a multi-line phone system. Submit the online application and all required materials by Sunday, May 22, 2022. Preference will be given to applicants who submit the required materials on or before May 22nd. This position will remain open until filled.   Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Oregon State Hospital’s Chief Medical Officer is seeking an Executive Support Specialist II who excels at communication, organization, priority management, and follow-through while maintaining the strictest confidentiality standards. Do you have at least one year of experience performing administrative duties in support of agency projects or programs? Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. If so, apply TODAY! What you will do! You will independently   provide executive support to the Chief Medical Officer such as:  maintaining calendars and task lists; supporting meetings, including agenda and minutes completion, composing email, memos, letters, reports, and forms; managing files and Microsoft Teams spaces; arranging travel itinerary and accommodations; distributing products and printed materials. And so much more! What's in it for you? We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans .  This is a full-time, permanent, Executive Support Specialist 2, SEIU represented position.   WHAT WE REQUIRE: Preference will be given to candidates that possess knowledge of and/or experience in Executive Administrative best practices. QUALIFIYING EXPERIENCE:                  One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. Prioritization and organization of work Excellent computer skills to include proficiency  in: Adobe, Sharepoint, Word, Access, Excel, Outlook, Teams, and PowerPoint. Experience prioritizing program tasks and meeting program objectives. Experience reading, analyzing, and writing general, and technical reports. Experience synthesizing diverse facts, opinions, and materials into workable reports, proposals, solutions, and/or other documents. Strong organizational skills, with the flexibility to adjust to shifting priorities. Communicate program information to diverse internal/external partners and stakeholders. Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Required Qualifications One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.   How to apply: Complete the online application at oregonjobs.org using job number REQ-95177

Location: Resolution Headquarters at 420 Lexington Avenue, 16th Floor, New York, NY Classification: Non-exempt, part-time, 20 hours weekly Reporting To: Director of Finance Start Date: Immediate  Salary Range: $17-21/hour Work Environment: Hybrid (in office on Thursdays, remote on other days—specific days are subject to change)   About Resolution Project At Resolution Project, we see the spark of passion in young people.  We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.   The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.   Since our beginning in 2008, Resolution Project has launched and supported the growth of over 500 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.    Position summary The Finance & Administrative Coordinator will work closely with the Director of Finance and directly support the work of the CEO. This individual will support many aspects of Resolution Project’s financial activities, including accounts payable, reconciliation, tax filings, Quickbooks data entry, and other financial process support. The Finance & Administrative Coordinator will also be responsible for managing the CEO’s schedule, travel, and administrative needs.  We are looking for someone who is extremely organized, detail-oriented, and willing to lend a hand wherever needed within the department.    Ideally, the Finance & Administrative Coordinator will have some availability to spread their 20 weekly hours of work Monday-Friday and be able to work in our midtown Manhattan office in person on Thursdays. We are willing to consider other schedule arrangements for the right candidate.    Key responsibilities Work collaboratively with organizational leadership, professional staff, and volunteers to support the smooth processing of finance functions and administration as follows:   Finance Perform all activities related to Accounts Payable function, including coding and processing of invoices in Quickbooks, payment via online bill pay, ACH, wires, and physical checks through Chase. Assist with monthly reconciliation of bank account and credit card statements. Provide administrative support during the annual budget process, creating and analyzing spreadsheets and keeping track of multiple iterations of documents as updates are made. Support preparation for annual audit. Assist Director of Finance with annual state tax filings and payments by completing forms, helping to manage the signature process, and mailing materials. Maintain a digital filing system of financial records to keep information easily accessible. Lead the process of moving hard copy files to a well-organized digital filing system.   Administration Manage scheduling for the CEO using Calendly, where appropriate, but also directly coordinating with high-level donors, partners, and others.  Book CEO work travel and work meeting reservations. Support the CEO with knowledge capture (meeting notes and next steps) and drafting emails, follow-ups, and thank yous. Manage and submit expense reports, and handle purchases on the CEO’s behalf. Provide support for other administrative items as required.   Other Related Duties, As Requested   Qualifications At least one year of relevant work or strong internship experience in an office environment. Extremely organized with meticulous attention to detail and follow-through. Ability to both work well independently and seek support and points of escalation when needed.  High level of professional written and verbal communication with good interpersonal skills. Ability to handle sensitive information about financials, donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment. Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency. Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ ). Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.   Preferred Familiarity with Quickbooks or other accounting systems and principles is a plus, but training is available. Experience with donor database software (we use Salesforce) preferred. Training on our system is available.  Experience communicating and/or scheduling with individuals from diverse backgrounds, especially over email.  Resolution is an equal opportunity employer.  The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.    

UpSpiral Leadership Administrative Assistant ABOUT UPSPIRAL LEADERSHIP In 2016, we started UpSpiral Leadership with a dream for a better future. With constant change, uncertainty and division in the world, many people are struggling to truly connect, creatively solve problems and see challenges as opportunities. Fear, stress and mistrust were limiting, and continue to limit, possibilities for success and our collective potential. With our diverse expertise in Employee Relations, Talent & Leadership Development, Organizational Psychology and Succession Planning, we joined together with a common purpose: to develop leaders at all levels to think bigger, act bolder and collaborate better to create positive change, even when it’s hard.  We work with fast-growing, forward-thinking businesses whose team members have strong technical competence but struggle with change, conflict, and collaborating across silos and differences. Our clients share our vision and values, and are committed to co-creating positive change.  At UpSpiral Leadership, we believe that every person deserves to thrive and that all of us are hurt when any of us is limited. We continually celebrate diversity because we believe that our differences are our strengths and that each of us is uniquely made for exactly what the world needs. We believe in empowering individuals to lead from where they are; we are an equal opportunity employer. Come as you are.  JOB SUMMARY/OVERVIEW:  UpSpiral Leadership is looking for an Administrative Assistant to lend a hand in our leadership development firm’s daily/weekly administrative functions. This role presents an opportunity to be an integral part of the Operations team of this small but growing women-owned business.  As the UpSpiral Leadership Administrative Assistant, you will be responsible for scheduling of internal and external engagements, copy-editing learning and marketing materials, and other administrative tasks as needed. Some examples are below: Manage Master Calendar of engagements and support all internal calendars Process support for before, during and after program communication and coordination Send calendar invitations to clients for meetings and custom designed programs, and to participants of our internal signature system program Collaborate with our Design team to edit for grammatical errors and formatting within PowerPoint slides, Participant Playbooks, Agendas, and other materials for distribution Assist with pre-and-post-learning survey design, management, implementation, and analysis as directed by Design team Draft and send client meeting agendas Draft invoices  Assist with program announcements and communication via our e-learning platform Other tasks and projects as assigned  LIST OF ESSENTIAL RESPONSIBILITIES & EXPERTISE:  Organization: Intrinsic motivation to keep self and others on task and prepared Curiosity to learn more about our organization, the services we offer, and to understand the unique needs of each of our clients Strategy: Genuine interest in learning about the voice and mission of our organization and becoming part of that voice as we grow/evolve Passion for dreaming about a better future and for developing the bold outcomes as well as courageous moves to get there Desire for being a contributor to UpSpiral Leadership strategy discussions and owning specific, delegated tasks within the organization Team & Client Relationships: Propensity to promote high levels of effectiveness with our internal UpSpiral team, naturally showing care and support for all members of our team and our clients, honoring the Ubuntu spirit of “I am because we are” JOB REQUIREMENTS AND QUALIFICATIONS:  Education/Experience: Minimum 2 years related experience Other Knowledge, Skills and Capabilities:  Internally driven to proactively take the initiative for setting goals and for creatively achieving them  Enjoys rising above obstacles, pivots easily with changing circumstances and remains optimistic even when it’s hard  Excellent verbal and written communication skills  Demonstrated commitment to high professional ethical standards and a diverse workplace  Outstanding talent in relation to organization, planning and follow up  Ability to use technology, common software and web applications Is other-centered; has a contagious desire to change the world for others, with others  WORK ENVIRONMENT & TRAVEL: Work remotely from home or other location that is suitable for professional business interactions.

Position Summary:  The Administrative Assistant will assist as VT-ARC’s on-site point of contact for both virtual and onsite meetings and collaboration support to a major S&T-focused organization. Core responsibilities will include assisting with day-to-day execution of events from the hours of 11am – 7pm Monday through Thursday and 11am – 5:30PM, Friday ; customer relationship management; facility management; meeting room set-up; basic A/V and technical assistance needs; inventory management; and calendar management. This individual will assist in planning for and support events and ensure a positive experience for our guests. Duties/Responsibilities: Respond to customer needs in event scheduling and coordination as well as internal scheduling and coordination needs Positively represent the company to clients by providing empathetic and friendly customer service at all times Support the afternoon schedule front desk in our Chantilly VA facility. Provide support for in-person and virtual collaborations which may include (but is not limited to): room configurations, registration, time- keeping, testing, troubleshooting, note-taking, managing attendees, and providing post-event records such as attendee lists, chat logs, and recordings for platforms such as Zoom, WebEx, and/or Microsoft Teams Manage available collaborative environment resources, guest food and beverage inventory, internal office inventory, and set up AV meeting technology Assist with creating and coordinating meeting materials and reports if necessary Assist with outreach activities, to include online and e-mail communications Required Education, Certification, Skills, Capabilities: Strong background in customer service Dependability, flexibility, and the ability to respond in a fast-paced environment rapidly and effectively Strong interpersonal skills. Strong verbal and written communications skills. Ability to interact and effectively communicate with customer Attention to detail and strong organizational skills Demonstrated ability to work as a team contributor with a mission focus and emphasis on service, integrity, and excellence Ability to lift and move items up to 50 pounds Desired Education, Certification, Skills, Capabilities: Degree in Hospitality, Marketing, or Communication Previous experience working in a conference center and/or other hospitality industry service preferred Some experience with audio/visual equipment Some experience with virtual teleconferencing platforms (Zoom, WebEx, Microsoft Teams) preferred Proven history of demonstrating a high level of professionalism Primary Work Location : Work is to be performed primarily in Chantilly, VA Special Work Conditions:  40 hours per week; required schedule in-office (11:00am – 07:00pm, Monday – Thursday) (11:00am – 05:30PM, Friday) Security:  Must be a U.S. Citizen. Virginia Tech Applied Research Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit  www.E-Verify.gov . _____________________________________________________________________________________ Virginia Tech Applied Research Corporation:  VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech’s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations.

Equity and Inclusion Division is seeking administrative support with experience providing providing support to the managers and program staff as it relates to program research, specific logistics, health, safety and wellness and financial functions.   Do you have two or more years of experience providing administrative support for a project, program, or operation including duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations, then you should apply for these opportunities. (One year of postsecondary education may be substituted for one year of the required experience.) Apply now for one or more of these exciting positions!   Civil Rights Administrative Assistant - Position Description   Healthcare Interpreters Program Assistant - Positon Description   Health Equity Administrative Support Specialist - Positon Description (2 positions)   WHAT WE ARE LOOKING FOR: Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Strong organizational and time management skills. Ability to work with frequent interruptions. Strong computer skills in MS Word, Outlook, Excel, PowerPoint, and solid working knowledge of MS Windows XP. Strong knowledge of data and document management processes. Detail orientated with attention to accuracy and ability to grasp larger concepts. Strong commitment to provide excellent, culturally competent service to internal and external customers. Demonstrated commitment to equity, diversity, inclusion and cultural competency. Final candidates will be tested for the necessary computer efficiency. Demonstrated experience providing support to committees or councils. Demonstrated experience providing support to grants and contracts management.   What's in it for you? The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including: Nearly unbeatable medical, vision, and dental benefits 11 paid holidays 8 hours of vacation per month, eligible to be used after 6 months of service 8 hours of sick leave per month, eligible to be used as accrued 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service Pension and retirement programs Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF) Continuous growth and development opportunities Opportunities to serve your community and make an impact through meaningful work A healthy work/life balance, including flexible schedules and hybrid work options for many positions   How to apply: Complete the online application at oregonjobs.org using job number REQ-92433   Application Deadline: 04/06/2022

Summary This position is located in the Center for Veterinary Medicine/Office of New Animal Drug Evaluation which reviews information submitted by drug sponsors who desire to obtain approval to manufacture and market animal drugs.

Job Summary Are you passionate about making an impact and empowering others with life changing opportunities?  Is it your time to help be the difference?  If so, Hawkeye Community College has a great opportunity for you!   The Van G Miller Adult Learning Center is looking for an Administrative Assistant to join their team. While working at the Adult Learning Center, you are helping make a meaningful impact on the everyday lives of their students.  Students are empowered to get the education and skills they need to thrive at work, school, home and in their community all while earning their high school equivalency diploma or learning the English language.    The full time Administrative Assistant provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public.  Furthermore, the Administrative Assistant maintains customer confidence and protects operational integrity by keeping information confidential and providing support for a variety of special projects, committees, functions, and activities.   Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs.  Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.    Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following: Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs. Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff. Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments. Enters data into the computer via word processing, spreadsheet, and various other computer applications. Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines. Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records. Reconciles receipts and cash; sends it to the Business O Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets. Records inventory of materials and supplies and orders as needed. Performs other duties as assigned.   Position Specific Responsibilities Important responsibilities and duties may include, but are not limited to, the following: Serves as a proctor in the Assessment Center and remote testing sessions. Assists with the student registration process, including data entry, maintaining logs, and preparing materials. Conducts textbook sales. Assists with the student orientation process, including data entry, maintaining logs, and preparing materials. Maintains partner agency referral records. Assists with the planning of the ELL Next Step C Assists with the planning of the HSC Graduation ceremony. Maintains a CASAS proctor certificate. Maintain badge access and door accessibility schedules utilizing assigned software. Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online. Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.   Minimum Qualifications Associates degree or equivalent and one year of office experience OR a combination of both totaling to 3 years. Minimum typing speed of 40 net words per minute. Demonstrated high proficiency using all Microsoft Office and/or Google programs. Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports. Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image. Demonstrated organizational skills and time management. Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks. Demonstrated ability to communicate effectively both orally and in writing. Demonstrated ability to work with diverse student populations, including non-native speakers. Demonstrated ability to work effectively in a collaborative team atmosphere. Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment. Demonstrated ability to work a flexible schedule.   Preferred Qualifications Bachelor’s degree in business or related field. Experience with Adult Education and Literacy programs. Proficient in a language other than English   Working Conditions Anticipated schedule is: Monday/Wednesday/Friday 8:00a – 4:30p and Tuesday/Thursday 10:30a – 7:00p Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting.  Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.   Employment Status Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).   Application Procedure Complete online application at hawkeyecollege.edu/employment Submit/Upload a resume, Submit/Upload 3 references with a minimum of 1 from a past/current supervisor and Submit/Upload a cover letter that briefly addresses the following: Your work experience with customer service and receptionist duties. Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database). Your work experience related to handling confidential information. Submit the online application and all required materials by Thursday, March 31, 2022. Preference will be given to applicants who submit the required materials on or before March 31st.  This position will remain open until filled.   Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.