207 Administrative Assistant jobs

American Oversight is looking for a committed and motivated Legal Intern to join our team for Fall 2023 and help us shine a light on government misconduct and threats to democracy. We’re a nonpartisan, nonprofit watchdog that advances truth, accountability, and democracy by enforcing the public's right to government records. From the federal Freedom of Information Act to state transparency laws, we file carefully crafted records requests to extract information from the government, and if officials fail to respond as required by law, our team has the expertise to take them to court and enforce the public’s right to hold our leaders accountable. American Oversight has obtained and published more than one million pages of emails, memos, calendars, text messages, and other records. Since our founding, we have obtained and published more than one million pages of emails, memos, calendars, text messages, and other records to ensure accountability and drive significant corrective action at all levels of government. Our attorneys creatively use the law to promote governmental accountability and to uncover unethical and abusive government conduct. We use all available legal tools to identify, investigate, and reveal ethical problems and malfeasance in the government. This requires initiative, skill, and creativity in identifying and crafting legal strategies. Our legal intern will be exposed to a wide range of legal activity within this active organization, including collaborating on draft open records requests, conducting legal research, drafting complaints and other litigation documents, assisting in developing litigation strategy, observing court hearings, and participating in brown bag luncheons covering relevant legal topics. Our interns also benefit from active mentoring by our team of attorneys. Job Responsibilities Specific tasks will shift day by day with our work, but in a typical week, you will: Review and research current events to spot potential legal issues and to identify opportunities to uncover state and federal government malfeasance or unethical conduct. Collaborate with our research team to craft, review, and revise draft FOIA and state open records act requests. Draft FOIA and state open records act administrative appeals. Draft court pleadings, including complaints, motions, and briefs or brief sections. Conduct legal research to support our litigation strategy. Prepare reports and other editorial content for our website based on the findings of our investigations. Attend and participate in regular meetings with our Legal Team and broader staff. Qualifications This internship is open to law students who will have completed their first semester of law school before the internship commences. Legal interns should possess the following: Commitment to public-interest advocacy. Exceptional writing, research, and oral communications skills. An interest in government ethics and accountability, legal investigations, and/or government oversight. Self-motivated and dependable. Sound judgment and ability to analyze situations and information. Ability to work collaboratively. High degree of professional ethics and integrity. Additional Information American Oversight is proudly an equal opportunity employer and is committed to building a diverse team. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they have every one of the qualifications listed. We are dedicated to finding the best candidate for the job. Our hiring process is centered on assessing candidates with diverse lived experiences. We would encourage you to apply, even if you don’t believe you meet every one of our qualifications described. If you are unsure of whether you meet the qualifications of this position, or how this would be determined, please contact us to discuss your application. The hourly wage for this position is $20/hour. Interns are expected to work 10 hours per week. Intern(s) will coordinate with their supervisor to determine a schedule aligned with the intern's availability and American Oversight's business hours. American Oversight is a nonpartisan, nonprofit 501(c)(3) organization. American Oversight is a remote-first organization, and our employees can work from any existing American Oversight state locations (CA, CO, CT, DC, FL, GA, IN, MA, MD, MI, MO, NJ, NY, NC, OH, OR, VA, and WI). Our office in downtown Washington, DC is an optional workspace. How to Apply Interested applicants are encouraged to apply as soon as possible. Please include a resume and cover letter with your application. We will be reviewing applications on a rolling basis, with a first-round review by Friday, June 30 2023.

About our organization: Project Safeguard empowers and partners with people who have experienced gender-based violence, helping them to navigate a course of survivor-driven justice through expert, trauma-informed legal advocacy and representation. Project Safeguard envisions a community where survivor-driven justice is accessible to all people who have experienced gender-based violence. A Project Safeguard Attorney Services Program Assistant will use their passion and experience in victim and legal advocacy to promote the safety and long-term security of those impacted by gender-based violence. About our work culture: Project Safeguard truly believes in work/life balance and values the wellbeing of its staff. Further, a position with Project Safeguard presents the opportunity to work with a diverse and dedicated team that makes a valuable difference in our community.  About the position: A vital member of our team, the Attorney Services Program Assistant will provide valuable administrative, clerical and program support to the Attorney Services Program. QUALIFICATIONS: NOTE: Applicants do not need to possess all of the below qualifications. Research shows that women and people of color are less likely to apply for jobs where they do not meet all of the qualifications, even those that are “preferred” rather than “required.” If you meet most of these qualifications, please apply. Bilingual in English and Spanish. Previous experience working in a legal setting, preferably in an administrative role. Self-motivated, excellent communication skills, and the ability to work well under pressure.  A passion for meeting the legal needs of survivors of gender-based violence, and a demonstrated commitment to social justice and anti-racism.  Understanding of and capacity to manage vicarious trauma. A demonstrated commitment to social, racial and economic justice. Flexibility and adaptability, able to shift styles to fit the needs of a wide range of cultures and people. Paralegal experience or training. Familiarity with Clio cloud-based or similar case management system. Familiarity with Westlaw or similar legal research service. RESPONSIBILITIES: Provide administrative and clerical support to the Attorney Services team, made up of the Executive Director, Legal Director, and two staff attorneys. Assist with case management, drafting documents and correspondence, communicating with clients and other PSG legal advocacy team members, and scheduling appointments. Collaborate with other PSG programs to successfully manage ASP related data entry, reporting and client tracking including grant reporting. Arrange for and manage all logistics for service of process through private process server. Process and redact invoices for Clio, Efile, and other ASP related services. Communicate compassionately and clearly with clients, following trauma-informed best practices for serving survivors of gender-based violence.   REPORTS TO: Legal Director, currently Amy Pohl COVID-19 PRECAUTIONS: Full vaccination against COVID-19 is required for all Project Safeguard staff. Medical or religious exemptions will be considered on a case-by-case basis. LOCATION: Rose Andom Center, 1330 Fox Street, Denver, with some travel throughout the Denver Metro Area. This position offers flexibility as to schedule and location (including the ability to work from home part of the time), as responsibilities to clients, other staff, and courts allow. TO APPLY: We will begin the process of reviewing applications on June 2, 2023, and applications will be accepted until the position is filled. Send a cover letter detailing your interest in Project Safeguard, the position and telling us why we should hire you, along with your résumé to apohl@psghelps.org . Annual salary of $50,000.00; excellent benefits, including parking or public transit pass, health, dental, vision and disability insurance, flexible work schedule and generous leave. This is a full-time position at 36 hours/week (PSG offices are closed Friday afternoons), with occasional fluctuations in schedule due to demands of preparing for court appearances, legal writing, or other deadlines. We are committed to keeping the workload in alignment with the true hours worked. Project Safeguard is an equal opportunity employer. We will not discriminate and will take affirmative measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran status, sexual orientation, gender identity or gender expression.

Cummins Behavioral Health Systems Inc. is seeking candidates for a position as   Human Resource Administrative Assistant  based at our HR office located in   Avon, Indiana .                                 Job Summary: The HR Administrative Assistant will assist/oversee a variety of Human Resources (HR) activities and will support the mission, vision, values, and operational goals of the organization.  Primary responsibilities will include, but are not limited to: maintaining personnel files, processing separated personnel documents and files, assist with payroll and benefits, and a variety of general Human Resources initiatives, while ensuring all are in adherence with governing agencies, funding sources, and the Corporate Compliance Program at Cummins Behavioral Health Systems, Inc.   Essential Functions: Assist Human Resources with administrative duties and coordination, data entry and filing.  Monitor HR general phone extension voicemail and email. Field external and internal requests for employment verification.  Routinely audit, update, and confirm personnel files and Paycom HRIS are current and consistent.  Removes separated employees' files for storage and maintains list for easy retrieval if necessary. Complete new hire & quarterly background checks, e.g., Medicaid Fraud, Sex Offender, etc. Assist with processing payroll biweekly, and serve as back-up to Payroll Specialist Assist Executive Assistant with ordering office supplies & monitoring supply room. Will assume other appropriate duties and responsibilities as determined necessary and/or assigned. Benefits include: Competitive salaries Excellent work life balance (paid time off and holidays) Comprehensive benefit package Matching contributions to your 401K program Cummins  is one of the State's top-rated community mental/behavioral health and addiction services centers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction. Education and/or Experience: High School graduate or equivalent required. 3 years working knowledge of Microsoft Windows environment, e.g., Excel, Outlook, Office 365, Access database, etc. is preferred. Have working knowledge of payroll processes, HRIS, and employee benefits is preferred. Certification, Associate or Bachelor degree in Human Resources, Business, or related field; or equivalent related experience in Human Resources is preferred. Knowledge, Skills & Abilities: Good organizational skills; able to adjust to changing demands while maintaining priorities. Must have excellent communication skills, as well as safeguarding confidentiality of sensitive information. Demonstrate initiative and commitment to quality and customer satisfaction. Demonstrate ability to work independently and exercise independent judgment As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health, Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being. We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/225597-47726.html

Keeping Washington Clean and Evergreen The   Central Region Director’s Office  within the Department of Ecology is looking to fill a  Receptionist (Office Assistant 3)  position. This position will be located in our  Central Region Office (CRO)  in  Union Gap, WA . Upon hire, you must live within a commutable distance from the duty station. In this role, you will serve as the receptionist and first point of contact for the Central Region Office (CRO). You’ll work with Ecology’s ten environmental programs, private stakeholders, and a variety of government agencies. You will direct calls, visitors, and staff; conduct records management, facility management, data entry, State Environmental Policy Act (SEPA) routing, distributing and processing mail/packages and serve as backup for the Customer Service Specialist 2 (Fleet Coordinator). You will also be the first point of contact for incidents that require documenting pertinent information and transferring to the Environmental Report Tracking System (ERTS) Coordinator for follow up. This position embodies the One-Ecology philosophy, requires a high degree of professionalism, ability to multi-task and provide excellent customer service. The ideal candidate will be bilingual and able to communicate in both English and Spanish. The mission of the Department of Ecology (Ecology) is to protect, preserve and enhance Washington’s land, air and water for current and future generations. The Central Regional Director's team is a group of hardworking individuals that take pride in their work and being a "team." It's a supportive environment where members of the team are encouraged to find new and improved ways of doing things. Telework options for this position:  This position is required to work in the office Monday – Friday, 8 am – 5 pm.   Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and is subject to change.    Application Timeline:  The positions will remain open until filled, with an initial screening date of   May 15, 2023.  In order to be considered for initial screening, please submit an application on or before of   May 14, 2023.  The agency reserves the right to make an appointment any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) ,   Public Employees Retirement System (PERS) ,   Vacation, Sick, and other Leave *,   11 Paid Holidays per year *,   Public Service Loan Forgiveness ,   Tuition Waiver ,   Long Term Disability   &   Life Insurance ,   Deferred Compensation Programs ,   Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,   Employee Assistance Program ,   Commute Trip Reduction Incentives   (Download PDF reader) ,   Combined Fund Drive ,   SmartHealth   * Click here for more information  About the Department of Ecology Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our  Strategic Plan .  Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering: A healthy life/work balance by offering flexible schedules and telework options for most positions. An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns. Continuous growth and development opportunities.  Opportunities to serve your community and make an impact through meaningful work. Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR)   are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.   Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.  Equity : We champion equity, recognizing that each of us need different things to thrive.  Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.  Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.     Duties What makes this role unique? As our first point of contact, you will manage the front lobby area and our main Ecology phone line, responding to general inquiries from the public in both English and Spanish, government agencies and staff, both in person and over the phone so you will need to be able to multi-task while maintaining a high level of professionalism. You will engage with Ecology’s ten environmental programs and make determinations on directing inquiries. You’ll be responsible for coordinating emergency personnel (i.e. fire, police and medical) that come to the building in response to an emergency, serving as the first line of security for the Central Region Office. What you will do: Use a multi-functional telephone with five incoming lines. Process outgoing and incoming mail. Direct customers to appropriate staff for assistance, handling multiple forms of communication simultaneously, and providing courteous customer service.   Use agency standard computer and computer software to: Create, maintain, and print documents. Access information on the web page. Communicate through electronic mail. Access the calendar and schedule time. Schedule conference rooms. Communicate effectively, verbally and in writing, with co-workers, agency staff, private sector and other government agencies. Maintain effective working relationships.  Participate in group processes and on teams. Provide positive, accurate and pleasant customer service to external clients. Take accurate messages and forward messages to the appropriate personnel.  Perform clerical support duties including but not limited to creating emails, typing letters, making copies, and scheduling meetings for the Region’s Business Administrator and other staff. Research and produce copies of well logs for customers. Qualifications Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are: 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. A high school diploma or GED AND Two (2) years of clerical experience. Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below. Experience working with diverse communities. Microsoft Office Suite. Ability to communicate fluently and effectively in English and Spanish. Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool. Supplemental Information Ecology seeks diverse applicants:   We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation   in the application and/or screening process or this job announcement in an alternative format? Please call:   (360) 407-6186   or email:   careers@ecy.wa.gov  and we will be happy to assist. If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . If you need assistance applying for this job, please e-mail   careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page. If you are reading this announcement in print format , please enter the following URL to your search engine to apply:  https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .     Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined. A cover letter describing why you are interested in this position. A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position. A list of three professional references. Please do NOT include your salary history.   Wage/salary depends on qualifications or rules of promotion, if applicable.     For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.): Please be sure to remove private information such as your social security number, date of birth, etc.  Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.  Per Governor Inslee’s   Directive 22-13.1 , state employees must be fully vaccinated effective November 4, 2022. Providing proof of being fully vaccinated is a condition of employment and your vaccine status will be verified prior to starting work. Being fully vaccinated means two weeks after you have received the second dose in a two-dose series of a COVID-19 vaccine or a single-dose COVID-19 vaccine authorized for emergency use, licensed or otherwise authorized or approved by the U.S. Food and Drug Administration or listed for emergency use or otherwise approved by the World Health Organization. If you have questions, please contact   Careers@ecy.wa.gov   with “ COVID-19 vaccination”  in the subject line.     Additional Application Instructions for Current Ecology Employees:   Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation:  The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.   Other Information: If you have specific questions about the position, please email  Joy Espinoza  at  Joy.Espinoza@ecy.wa.gov .    Please do not contact  Joy  to inquire about the status of your application. To request the full position description: email  careers@ecy.wa.gov Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at   www.ecology.wa.gov   and follow, like or visit us on   LinkedIn ,   Twitter ,   Facebook ,   Instagram   or our   blog . Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call   (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . Note:  This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.  

Bay State Community Services (BSCS) values all types of human diversity.   Everyone contributes to the improvement of BSCS and the greater community. We remain committed to raising awareness and joining efforts of justice, equity, and inclusion.       Job Summary..... The Receptionist works closely with Office Manager and Administrative Assistants. Receptionist is responsible for answering and routing phone calls, scheduling/rescheduling appointments, keeping common areas clean as well as stocked with supplies, supporting referral streams, greeting visitors, operating office equipment, making client intake packets, and fielding voice mails. Other responsibilities may include answering e-mails, ordering office supplies, and participating in assigned projects.  What You Be Doing to Make a Difference... · Greet and direct office visitors, answer telephone, respond to direct requests for information and/or forward clear and accurate messages to appropriate staff. · Treat all service recipients with dignity, respect, and understanding; promotes agency culture of learning and respect to others. · May schedule appointments for staff members.  · Take referrals over the phone and submit to the director for assignment.  · Make intake packets. · Provide assistance as needed with general research requests and cost comparisons for vendors to maintain cost effectiveness and quality. Schedule:   Part-Time (24 hrs per week) afternoons including some evening hours (NO Weekends).        Qualifications/Credentials Minimum one year Receptionist experience is required High School diploma required Excellent organizational skills (verbal and written) and the ability to excel at details, multi-tasking and working under pressure Ability to deal with difficult client’s Exceptional customer service skills, including professional and pleasant telephone skills Must be skilled in the use of software programs such as MS Word, Outlook, Access, PowerPoint, and Excel Possess the ability to work in a fast paced environment Acceptable CORI and SORI background record check as required by program Requirements Benefits ·Benefits package begins on the first day of employment ·$2,000 language differential provided for some language capacities ·35 days paid time off (15 Vacation Days, 12 Holidays and 8 Sick Days) We Offer · Blue Cross and Blue Shield health and dental insurance  · Eye-Med vision benefits  · Employer paid life and long-term disability insurance  · Medical flexible spending account and dependent care account · Employee Assistance Program  · Retirement plan 403(b) (employer match after the first year of employment) · Student loan forgiveness assistance  · Tuition assistance · Mileage reimbursement Extensive Training Program · Monthly agency-wide trainings (includes CEU’s for obtaining/retaining license – LMHC,  LMFT, LADC, CARC, LCSW and LICSW) · Supervision for licensure and specializations · Immediate access to comprehensive online self-paced CEU trainings · Opportunities for Certification in Evidence Based Practices   Bay State Community Services is an equal opportunity employer. We are committed to providing an environment free from bias, discrimination, or harassment of any kind, and mutual respect where equal employment opportunities are available to all qualified applicants and teammates without regard to race, ethnicity, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. 

Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III on the Cocoa Campus in Cocoa, Florida.   Provides administrative support to the Collegewide Chair and faculty within the disciplines.   The following minimum qualifications for this position must be met before any applicant will be considered:   High School Diploma or GED. Associate’s degree from a regionally accredited institution preferred. At least 5 years of related work experience. Excellent communication (both written and oral) and customer service skills. Exhibits evidence of accuracy, attention to detail, efficiency and confidentiality. Proficient in use of computer/word processing software preferably to include Banner. Ability to work independently and good problem-solving skills. Valid Florida Motor Vehicle Operator’s license required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. *     *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.   Minimum physical qualifications:   Ability to occasionally lift, push, pull and/or move up to 40 pounds. Ability to sit at a desk and view display screen for extended periods of time. Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty and other customer traffic. Must be flexible and be able to prioritize a heavy workload given the changing demands of the office.   The annual salary is $31,300 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position.  Salary will be as advertised in the job announcement.  Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.   Applications will be accepted from April 25, 2023 through May 4, 2023 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.   This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans. HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.

Summary Responsible for handling both radio and TV local business. Performs daily responsibilities including entering contracts, sending pre-emption notices, preparing make-good offers based on ratings and preparing post analysis. The position reports directly to the SVP IMS. Essential Functions     SVP Assistant     Enters contracts. Sends pre-emption notices. Prepares make-good offers based on rating and prepares post analysis.     Prepares paperwork related to promotions, traffic and production of TV and radio commercials Competencies Technical Capability. Strategic Thinking. Excellent Verbal & Written Communication Skills. Organizational Skills. Attention to Detail. Ability to Maintain Strict Confidentiality. Multitasking and Prioritizing in a Dynamic Work Environment. Leadership. Teamwork. Supervisory Responsibility Reports directly to the SVP IMS Position Type/Expected Hours of Work This is a Full Time position. Actual hours and schedule may vary. Required Education and Experience Minimum of 2 years broadcast sales experience with understanding of promotions, consumer research and ratings. A complete and full knowledge of Microsoft Word, PowerPoint, and Excel. Full knowledge of Wide Orbit Media Sales & Traffic system. Working knowledge of qualitative and quantitative data including Nielsen TV & Audio and Scarborough. Strong telephone skills. Preferred Education and Experience Experience putting together a client presentation or event recap. Spanish speaking proficiency is preferred. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. To Apply, Visit https://entravision.csod.com/ats/careersite/jobdetails.aspx?site=1&c=entravision&id=3515 Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees. Entravision Communications is an Equal Opportunity Employer. We encourage women and minorities to apply.

Job Summary Hawkeye Community College's Division of Student Affairs & Institutional Diversity is seeking a part time Administrative Assistant II to join their team. If you enjoy working in a fast-paced environment and have excellent attention to detail and communication skills, this may be for you!   The Division offers a broad range of support services to help students achieve success as a college student and beyond. We work collaboratively with faculty, staff, students and the community to support student engagement, diversity and inclusion, and learning and success at Hawkeye Community College. We promote the continuous improvement of the college experience by helping students to connect, collaborate and commit to engage in activities, programs, and opportunities as they achieve their goals.   As the Administrative Assistant II, you are responsible for providing high level administrative support to the Vice President of Student Affairs & Institutional Diversity for a variety of special projects, committees, functions, and activities. Additionally, you will be handling confidential/sensitive information as well as maintaining calendars and fielding incoming office inquiries.   Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs.  Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.    Essential Job Functions   Important responsibilities and duties may include, but are not limited to, the following: Maintains the VP of Student Affairs & Institutional Diversity and division calendars. Responsible for scheduling meetings, events, and appointments. Fields incoming office inquiries via in-person, telephone, or email. Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, messages and office records. Organizes college committee meetings, by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and organizes specific event tasks as assigned by the VP of Student Affairs & Institutional Diversity. Makes business travel arrangements for staff as needed. Assists in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.  Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.  Receives, prepares, and submits requisitions into Colleague. Fields incoming public and campus requests and route to appropriate personnel. Assists the Vice President and some directors within the division with administrative tasks when needed. Maintains confidentiality with sensitive information. Participates in campus committees as assigned. Coordinates in-services and professional development days for division, as needed. Performs other duties as assigned. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.     MINIMUM REQUIREMENTS:   Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years. Knowledge of financial rules, regulations, and procedures. Demonstrated ability to handle confidential/sensitive information with discretion. Experience with making travel arrangements for senior staff or leadership. Demonstrated ability to work independently. Demonstrated ability to communicate effectively verbally and via written correspondence. Demonstrated ability to understand and follow complex oral and written directions. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public. Ability to demonstrate strong interpersonal communication. Skilled in Microsoft Office Suite, Google applications, and video conferencing technology. Demonstrated ability to execute organization and department policies and procedures. Knowledge of general office equipment, procedure and protocols. Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.   Preferred Qualifications Bachelor’s degree Experience with event planning   Working Conditions Part-time position averaging 24-27 hours per weeks.  Anticipated hours will be between 8:00 am to 4:30 pm., Monday – Friday. Work is performed either in or a combination of an office setting or classroom setting using technology.  Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp.   Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.   Employment Status Regular, part-time hourly position averaging 24-27 hours per week, with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire.  Employees working an average of 20 hours or more per week for 52 consecutive weeks, may be eligible for additional benefits including but not limited to:  Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off. Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Shift - 10:30am-12:20am working Friday - Sunday.   Application Deadline: 04/09/2023 Salary Range: $3,022 - $4,465 monthly   What you will do! This AS1 position provides administrative support to the Centralized Staffing Office. This position will maintain and coordinate schedules for the hospital's direct care staff. This position communicates directly with units to schedule staff and answer questions. This position provides support and assistance to the Program Nurse Managers, Nurse Managers, and Director of Nursing for each program.   Minimum Qualifications: Three years of clerical/secretarial experience that included: Two years at a full performance level performing typing, word processing, or other generation of documents  AND lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.   How to apply: Complete the online application https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/details/Administrative-Specialist-1--Central-Staffing-Office---Salem-_REQ-124234?q=REQ-124234 Complete Questionnaire    

Clark College is currently accepting applications for a full-time, permanent classified Program Specialist 2. The Program Specialist 2 is responsible for assisting the Director of eLearning and Instructional Design by coordinating instructional design (ID) and eLearning program elements and activities related to supporting faculty as they produce and deliver quality online, hybrid, and web-enhanced courses as well as supporting the ID and eLearning teams as necessary for promoting and building eLearning programming and business. This position reports to the Director of eLearning and Instructional Design. The typical hours for this position are M-F 8 am – 5pm. However, some evening and weekend hours may be necessary. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees. JOB DUTIES AND RESPONSIBILITES: Work closely with and provide support for the Director of eLearning and Instructional Design and department team members to organize all program information and materials, coordinate all program activities, and organize and promote eLearning operations, including quality assurance protocols. Confer regularly with colleagues on the interpretation and implementation of the eLearning programs and in establishing documented protocols and guidelines. Serve as eLearning contact to faculty and staff, providing written and verbal information regarding ID and eLearning programming, activities, registration requirements, certification completion status, policies, procedures, and operations, in positive representation of the department and its objectives. Serve as first-responder and/or triage for department phone and email communications. Assist in the onboarding and training of new and temporary department employees. Oversee payroll allocations and related employment paperwork. Accurately perform complex word processing, spreadsheet, and database software tasks; use ctcLink and eLearning tracking database to develop and maintain tables, forms, and reports for eLearning and the ID tracking records system. Create, track, and distribute completion certificates and program certifications to qualified participants. Create and edit promotional brochures, program catalog, promo emails, registration site, and internal professional development event listings. Develop and update eLearning Web site content and organization. Edit all department content for accuracy, formatting, appearance, consistency, readability, and style. Maintain and monitor budget, records, files, and reports, and inform supervisor of status; order, receive, and maintain department inventory; process and track personnel action forms (PAFs), purchase requisitions, supply and equipment orders, and travel requests. Perform complex scheduling and confirmation of workshops, institutes, meetings, and other program activities, incorporating the prioritization of needs of program clients and availability of team members. Coordinate and support workshops facilitated by the Instructional Design team and other department programming. Prepare materials for and coordinate arrangements and space for program activities, events, and meetings. Maintain and surface clean lab computers, laptops, headset/mics, and other physical equipment as appropriate. Coordinate messaging about online and remotely administered workshops. Collaborate on and maintain department desk manuals for all program work and positions. Oversee day-to-day operations of and support needs for eLearning and Instructional Design. Serve as resource person for program-related background and operations; synthesize and interpret statistical data, historical activity reports, and other materials for eLearning and ID programming. May make college presentations related to program specialty in collaboration with supervisor. Participate in establishing program standards and identify areas for program development. Create measurable outcome assessments and track status of accomplishments. Monitor department program activities in relation to established program goals. Within established program parameters, determine variance from program standards. Support team with adjustments necessary for continuous improvement of the department. Work collaboratively with the Teaching and Learning Center and other professional development partners at the college to facilitate excellence in teaching and learning with effective use of technology in the online environment. Anticipate potential conflict and attempt resolution before problems occur; plan, evaluate, and consult with staff and other entities to identify problems, explore solutions and alternatives, and recommend resolutions designed to meet the goals and objectives of the eLearning programs. Perform other duties as assigned by the supervisor or as otherwise required for the program.   POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas: Education: Bachelor’s degree OR equivalent education/experience. Work Experience: Two (2) years of experience in business administration work and supporting teams with program or project work. One (1) year of work experience at a public community college. Working Knowledge: One (1) year of work experience using instructional technology tools used for teaching online or hybrid education. One (1) year of work experience doing technical writing, Web site maintenance, and computer graphic design and production. Demonstrated and ongoing commitment to Equity and Inclusion. Demonstrated quality and promotion of a high level of customer service. Technology Skills: Proficiency with Windows operating systems; accuracy and proofreading skills and attention to detail; advanced word processing, spreadsheet, presentation software, and email/calendar skills; accurate data entry and use of database; Microsoft Access database form and report development an asset. Proficiency navigating the Internet. Demonstrated Learning Proficiency: Ability to efficiently acquire expertise with unfamiliar software and computer tools, such as EventBrite, CTCLink, 25Live, Canvas LMS, various WA state system software, and others. Organizational Skills: Ability to manage and prioritize multiple tasks, set, and meet deadlines, tracking and following-through on workflow, and effectively contribute to a harmonious team environment. Communication Skills: Excellent written, verbal and interpersonal communication skills; effectively communicate with diverse individuals and groups. Experience providing customer service to people of diverse abilities, as well as diverse socioeconomic, ethnic, and cultural backgrounds. Problem Solving Skills: Ability to troubleshoot and solve difficult or controversial challenges. Evidence of commitment to continued professional development. Vaccination requirement: Per Washington State Proclamation 22-13.1: college employees must be fully vaccinated. Your COVID-19 vaccine attestation status must be received by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office. JOB READINESS/WORKING CONDITIONS: Possibility of some remote working schedule. Reliable high-speed Internet access and dedicated workspace is the responsibility of the employee. Occasional, evening, weekends, and alternate site (e.g., CTC, WSUV) visits as necessary. Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds. The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.  This position is represented by Washington Public Employees Association. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.   WHAT WE OFFER: A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.  McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.   Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.  Campus bookstore offers snacks, apparel, and specialty supplies.  On-campus early childhood education care program (pending registration and availability). Gym and recreation facilities available for membership.  Clark promotes wellness with a variety of different workshops and events. SALARY/BENEFITS:  Salary Range: $3,401-$4,541/month | Step A-M (commensurate with qualifications and experience) | Range: 42| Code:  107I Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases . Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. . APPLICATION DEADLINE:  Required application materials must be completed and submitted online by 3 p.m., April 27, 2023. REQUIRED ONLINE APPLICATION MATERIALS: Clark College online application Current resume, with a minimum of three (3) references listed. Cover letter describing background and experience related to qualifications and responsibilities of the position. Responses to the supplemental questions included in the online application process.   Please apply online at www.clark.edu/jobs .  To contact Clark College Human Resources, please call (360) 992-2105. DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.                                                          Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources March 24, 2023 23-00034

Clark College is currently accepting applications for a full-time, permanent classified Administrative Assistant 4 in the Institutional Research office. This position will support the Institutional Research mission by serving and supporting a culture of data-informed decision-making and assessment across the college at institutional and department levels; aligning and operationalizing mission and vision across the college; advising and information planning, processes, outcomes, services, and results of assessment and institutional research.  At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees. JOB DUTIES AND RESPONSIBILITES: Provide office support in both physical office spaces and virtual processes through attending meetings and taking minutes, scheduling, and documenting office policy, procedures and practices for Institutional Research and Assessment. Provide direct confidential support to the Institutional Research Director. Monitors and controls budgets from a variety of sources such as state, grants, and foundation funds. Prepares annual reports and resolves contractual issues. Coordinates space management during renovation or office moves. Participates in strategic and quality planning process. Coordinates with director and budget staff to prepare budget request packages. Develops improved administrative processes and procedures. Coordinates standards and procedures for functions such as research and assessment Establishes procedures and interprets and applies administrative policies to the work of the unit. Coordinates special projects. Support IR and the college with reporting and accountability software support, and department assessment, analytic, and research work. Assist IR product users through user account administration and user training, troubleshooting and problem resolution, and processing data requests. Provides support in data reporting through updating survey forms, data entry and extraction, maintaining data integrity, report generation, and data processing. Participates in IR work initiatives supporting strategic planning and alignment. Assist and support IR-related academic data needs, including regional, state, national and department/program-specific accreditation, and provide support to general education and transfer core curriculum assessment planning, reporting and documentation. Coordinate with departments across campus in the facilitation, execution, and reporting of data analysis. Maintain appropriate institutional confidentiality, privacy, and security for data, users, systems, and individuals. Perform related duties as required.   POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas: High school graduation or equivalent  OR  an Associate Degree.  Three (3) years of progressively responsible administration experience. Formal education will substitute for year-to-year experience.  Valid driver’s license and reliable transportation to attend meetings held at satellite locations.  Two (2) years of computer proficiency with the Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint), SharePoint, and other specialized database systems or comparable software/systems.  One (1) year of experience creating and maintaining reports.  Vaccination requirement:  Per Washington State Proclamation 22-13.1: college employees must be fully vaccinated. Your COVID-19 vaccine attestation status must be received by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office.  JOB READINESS/WORKING CONDITIONS: Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.  Knowledge of survey, assessment, and data systems.  Knowledge of office administration duties: including timely and accurate data entry, organized record keeping, and report development.  Able to interact and communicate effectively with a diverse contingency of faculty, staff, and students with excellent customer service skills.  Ability to establish and maintain cooperative relations with others.  Demonstrate the ability to apply critical thinking and generate solutions when navigating challenging situations.  Effectively organize, prioritize and manage workflow to meet deadlines and ensure smooth IR process operations.  Demonstrate the ability to produce accurate and timely work with minimal supervision; seeks and acts on opportunities to improve, streamline, and re-invent work processes and is receptive to new ideas.  Provide accurate and consistent service in supporting faculty, administrators, students, and staff.  Ability to work effectively and in a professional manner in a fast-paced work environment.  Ability and willingness to learn college-wide systems and how they interface with IR.  Ability and willingness to effectively manage multiple tasks with competing priorities.  Ability to maintain positive working relationships and appropriately navigate high-pressure situations.  The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.  This position is represented by Washington Public Employees Association.  Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.    WHAT WE OFFER: A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs. McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.   Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall. Campus bookstore offers snacks, apparel, and specialty supplies. On-campus early childhood education care program (pending registration and availability). Gym and recreation facilities available for membership. Clark promotes wellness with a variety of different workshops and events.   SALARY/BENEFITS:  Salary Range: $3,734-$5,013/month | Step A-M (commensurate with qualifications and experience) | Range: 46| Code:  105H Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. . APPLICATION DEADLINE:  Required application materials must be completed and submitted online by 3 p.m., June 14, 2023 REQUIRED ONLINE APPLICATION MATERIALS:   Clark College online application Current resume, with a minimum of three (3) references listed. Cover letter describing background and experience related to qualifications and responsibilities of the position. Responses to the supplemental questions included in the online application process.   Please apply online at www.clark.edu/jobs .  To contact Clark College Human Resources, please call (360) 992-2105.   DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.   SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.                                                               Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.  Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.     Clark College Human Resources May 24, 2023 (updated) 23-00039

Job Summary Are you detail-oriented and have strong communication skills? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!   Our Business and Community Education department is looking for an Assistant II to join their team. The Business and Community Education department provides services to the community, students and businesses looking for short-term training, continuing education, workforce training, apprenticeships, customized business training and community resources.   As an Assistant II you would be responsible for providing administrative support to the Business and Community Education department. Your responsibilities would include providing excellent customer service as well as providing support for a variety of special projects, committees, functions, and activities. Additionally, you would be overseeing student records, open enrollment files, third-party billing, receiving payments, and provide customer service and support for instructors and students.   Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.    Essential Job Functions   Important responsibilities and duties may include, but are not limited to, the following: Fields questions from instructors, staff, students, families, callers, visitors, and/or customers via in person, telephone, or by email. Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records. Assists and directs students with class registration and payment. Receives transcript and certificate requests, locates information, and sends to student, employer, or college. Makes business travel arrangements for staff as needed. Coordinates social gatherings for department, as needed. Collaborates with Enrollment Services, Business Services personnel and Business & Community Education Managers. Prepares classrooms for instructors, including setup and troubleshooting of equipment, preparation of supplies, and sanitization. Creates certificates for public and contract training classes as needed. Responsible for ordering and tracking equipment, office supplies, and maintaining check-in and check-out documentation as needed. Prepares daily bank balancing. Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Works closely with other areas of college that can include other campuses, departments, and the foundation office. Creates and maintains paper and electronic databases and records.  Scans and copies documents as needed. Coordinates materials and refreshments for activities and meetings include arranging room setup. Partners with third-party vendors such as the Department of Veteran Affairs to assist students with registration, gathering payment information, and disseminating credential information. Prepares daily report of current students for Hawkeye Alert. Contributes to team effort by accomplishing related results as needed. Works closely with confidential information. Participates in campus committees as assigned. Performs other duties as assigned. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.   Minimum Qualifications Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years. Knowledge of financial rules, regulations, and procedures. Experience with making travel arrangements for senior staff or leadership. Demonstrated ability to work with minimal supervision. Demonstrated ability to work a flexible schedule to include evenings and weekends. Demonstrated ability to handle confidential/sensitive information with discretion. Demonstrated ability to communicate effectively verbally and via written correspondence. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public. Skilled in Microsoft Office Suite, Google applications, and video conferencing technology. Ability to demonstrate strong interpersonal communication. Demonstrated ability to execute organization and department policies and procedures. Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.   Preferred Qualifications Bachelor’s degree. Experience working in a community college setting.     Working Conditions Anticipated schedule is Monday through Friday from 8:00am – 4:30pm with potential for occasional weekend or evening hours. Work is performed either in or a combination of an office setting and classroom setting using technology in a climate-controlled environment with a combination of natural and fluorescent light.  Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp.   Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.   Employment Status Full-time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).   Application Procedure Complete an online application at hawkeyecollege.edu/employment Submit/upload a cover letter addressing the following: Explain your working knowledge of computer software including but not limited to Microsoft Office and Google suite. Additionally, share examples of how you have used them at work as well as what type of documents you have created with them. Describe your experience with multi-tasking, troubleshooting and working with project deadlines in your current/previous positions. Submit/upload a resume. Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor. Submit an online application and all required materials by Sunday, April 2, 2023.   Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Clark College’s Nursing Program is currently accepting applications for a full-time, permanent classified Program Specialist 2. The Program Specialist 2 is a dynamic position with two distinct yet related roles which support student success and effective program operations.   This role will work collaboratively with the administrative team and bring both administrative skills and experience in success coaching, including motivation techniques, and the ability to identify barriers, and suggest success strategies.   This is an opportunity to work one-on-one with students and in groups to help remove barriers to assist students in achieving their academic and career goals.  The position also provides essential administrative support and communication for several department program processes related to selective admission and batch enrollment. This position is expected to be hybrid (on-campus three days per week with an option for hybrid/remote work a maximum of two days per week) and will begin May 1, 2023.   At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees. JOB DUTIES AND RESPONSIBILITES: Assist in the delivery of support services to nursing students to promote student progression and improve program completion rates. Coordinate and collaborate with the Associate Director of Outcomes, Inclusion & Support regarding new student orientation and ongoing student support. Offer individual appointments, group sessions, or workshops to assist students in navigating systems; remove barriers, develop components of an individualized success plan, and access resources and community services. Support new student academic orientation by leading administrative organization and facilitating student support content. Assist students in goal setting, time management, organizational techniques, and self-care strategies. Provide referrals to financial assistance resources, housing, food, transportation, childcare, and/or scholarships. Provide support and training on managing test anxiety, study tips, life balance, career counseling, resume building, and APA workshops. Develop and maintain partnerships with Clark College and community support services. Maintain service delivery records and database with statistics required by nursing program accreditation and regulation. Provide information to students, staff, professional partners, and the public regarding program content, policies, and activities through a variety of communication modalities (email, Canvas, Zoom, and formal documents). Direct specific inquiries from students to the appropriate nursing department or campus contact. Work collaboratively with Nursing Department leadership and the college Advising Office personnel in the program entry process, maintain applicant status updates, and compose appropriate status notification letters to advise students of selection status. Create and maintain accurate records of student selection and status; create, maintain, and update documents associated with scheduling and batch enrollment of all students in the nursing program. Utilizing word processing, spreadsheets, and SharePoint. Manage multiple priorities within a dynamic environment, while providing appropriate support to students, faculty, and staff in a collaborative atmosphere. Perform other related duties as assigned.   POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas: Bachelor’s degree in social sciences, education, or equivalent education/experience. Three (3) years of experience in student services or success coaching, or a related field. Vaccination requirement: Per Washington State Proclamation 22-13.1: college employees must be fully vaccinated. Your COVID-19 vaccine attestation status must be received by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office.   JOB READINESS/WORKING CONDITIONS: Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds. The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.  This position is represented by Washington Public Employees Association. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.   WHAT WE OFFER: A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs. McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant. Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall. Campus bookstore offers snacks, apparel, and specialty supplies. On-campus early childhood education care program (pending registration and availability). Gym and recreation facilities available for membership. Clark promotes wellness with a variety of different workshops and events. SALARY/BENEFITS:  Salary Range: $3,401-$4,540/month | Step A-M (commensurate with qualifications and experience) | Range: 42 | Code: 107I Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.   APPLICATION DEADLINE:  Required application materials must be completed and submitted online by 3 p.m., March 7, 2023.   REQUIRED ONLINE APPLICATION MATERIALS: Clark College online application Current resume, with a minimum of three (3) references listed Cover letter describing background and experience related to qualifications and responsibilities of the position Responses to the supplemental questions included in the online application process   Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105.   DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.                                                                Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.     Clark College Human Resources February 22, 2023 (updated) 23-00014

The Oregon Health Authority (OHA) has a fantastic opportunity for an Administrative Assistant to join an excellent team and work to advance their career.   The Office of Information Service’s mission is to deliver technology solutions and services that support Oregon Health Authority and Oregon Department of Health Services in helping Oregonians achieve health, well-being, and independence.   More information about the Office of Information Services and current job opportunities can be found here.   The Oregon Health Authority is committed to: Eliminating health inequities in Oregon by 2030 Becoming an anti-racist organization Developing and promoting culturally and linguistically appropriate programs, Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon. Click here to learn more about OHA’s mission, vision, and core values.   This is a full-time permanent opportunity for anyone to apply. This position is a classified position represented by a union.   This position falls under the Administrative Specialist 1 classification.   What's in it for you? Medical, vision, and dental benefits 11 paid holidays 8 hours of vacation per month, eligible to be used after 6 months of service 8 hours of sick leave per month, eligible to be used as accrued 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service Pension and retirement programs  Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF) Continuous growth and development opportunities Opportunities to serve your community and make an impact through meaningful work A healthy work/life balance, including fulltime remote options as well   What you will do! The Administrative Specialist 1 assists the Solutions Development and Delivery Administrative Specialist 2 position in providing administrative, clerical and office management support ensuring clerical and logistical functions of the section operate in a timely and orderly fashion.   What we are looking for! MINIMUM REQUIREMENTS: (Please clearly outline how you meet the minimum requirements and special qualifications in your application/resume/cover letter. Failure to do so might disqualify you from consideration)   Three years of clerical/secretarial experience that included: Two years at a full performance level performing typing, word processing, spreadsheet operations, or other generation of documents AND lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. Work in a team environment, to include sharing of work product utilizing products such as Google Docs, One Drive, Microsoft Teams/Sharepoint, Dropbox, Amazon Cloud Drive, etc. No substitution will be made for the two years at the full performance level.   Desired Attributes At the time of hire, the person in this position must possess demonstrated experience, skill, and knowledge in the following: The ideal candidate should possess these requested skills: Outstanding customer service skills Reliable and dependable Strong and accurate written and verbal communication skills Excellent proofreading skills Strong interpersonal skills Flexibility to adapt to a rapidly changing and at times non-routine work environment with frequent interruptions Experience with organizing and coordinating all details of meetings Experience developing office procedures Experience assisting with coordinating interview materials Strong meeting minutes experience Strong organizational skills Strong Word, Excel, and Outlook calendaring skills Conflict resolution skills Ability to work independently and as part of a team Good work ethic

Executive Assistant to the Chief Executive Officer About StriveTogether StriveTogether is a national movement with a clear purpose: helping every child succeed in school and in life from cradle to career, regardless of race, ethnicity, zip code or circumstance. We refuse to settle for a world where a child’s potential is dictated by the conditions into which they are born. We work to break down barriers, change systems and improve outcomes for as many families as possible.   The StriveTogether team is passionate, talented and dedicated to achieving our mission. We seek and value all kinds of diversity and work hard to eliminate inequities in ourselves, our organization and our communities. Our goals are bold, so we support each other to try new things, have tough conversations and push for change. As we work, we share learning and progress, use data to make decisions and celebrate our wins. About you As Executive Assistant, you’ll play an important role as the first and primary contact for StriveTogether’s executive office. You are highly organized and enjoy owning and orchestrating administrative details. Reporting to the President and CEO, you’ll provide support and coordination to the executive office. You are highly comfortable communicating with executives and management. You can maintain confidentiality with sensitive information both internally and externally. You are a self-starter who can handle high-pressure situations with ease, tact and good judgement. Change and adaptability intrigue you and you feel comfortable managing multiple tasks at a time. This is an exciting and unique opportunity to work with the country’s only national Cradle to Career Network focusing on helping every child succeed.  About the position Reporting to the President and CEO, the Executive Assistant will provide administrative support to the executive office, including the CEO and Chief of Staff. The Executive Assistant will manage calendars, expense reports, communication and follow-up, as well as other administrative tasks. This role will work closely with the Chief of Staff as a liaison to the Board of Directors, helping to schedule meetings, take meeting minutes, and orchestrate meeting logistics virtually or in-person. The Executive Assistant provides vital support to the chief executive to help prioritize their time and ensure they have the materials, meetings, and relationships needed to achieve results. Responsibilities Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters. Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy. Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc. Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO. Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships. Other duties as assigned. Qualifications Strong ability to execute work with a diversity, equity, and inclusion lens. Significant executive support experience, including supporting C-level executives. Nonprofit board experience is highly-preferred. Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials. Strong verbal and written communication skills. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, funders and partners. Make appropriate, informed decisions regarding priorities and available time. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Excellent judgment is essential. Ability to switch gears at a moment’s notice. Position Details This is an exempt position with a salary range of $82,000-$98,000. StriveTogether offers competitive salary and benefits, commensurate with experience and skills.  This position will work out of the Cincinnati, Ohio office. Applications and cover letters are due by February 17, 2023. StriveTogether is an equal opportunity employer.

Ocean Associates, Inc. (OAI) is seeking a candidate to provide program management support to the NOAA National Marine Fisheries Service (NMFS) Office of Protected Resources (OPR) in Silver Spring, MD. OAI conducts research, offers policy advice, and provides personnel support services to government and industry clients for marine fisheries and protected species. DUTIES: Assisting Federal staff in coordinating the development of staffing and funding requests. Assisting regional point of contact or contacts with the preparation of information for OPR to track hiring actions and other aspects of spending of allocated funds, workload and completion of tasks. Assisting Federal staff in OPR, NMFS West Coast Regional Office (WCR) and other regions as needed with ensuring compliance with timelines for the preparation of draft annual work plans and other tasks. Assisting Federal staff in OPR, WCR, and other regions as needed with the preparation of draft budget estimates for each fiscal year, including hiring needs. Assisting Federal staff in OPR, WCR, and other regions as needed with interagency coordination meetings and assisting Federal staff in the preparation of meeting notes, talking points, and other information. Providing technical support to Federal staff in drafting and development of national guidance documents and reports. Start Date:   March 1, 2023 Location:   Remote Salary and Benefits:   This is a part time position with benefits. Salary commensurate with experience REQUIRED KNOWLEDGE AND EXPERIENCE Bachelor’s degree in a related field with 2 years of relevant experience. Experience tracking activities and tasks that result from meeting participation or incoming requests, as well as proactively monitoring action items, researching needed information, and managing due dates. Ability to work well with people. Ability to communicate clearly and concisely in writing and speech, especially the ability to edit and distill key points. Ability to be well organized and handle multiple tasks at once. Ability to work independently with a strong attention to detail. Ability to work effectively both individually and collaboratively in a team/group setting. Ability to receive constructive feedback and implement appropriate action. Only qualified applicants that meet minimum experience or background requirements stated above need apply. When applying for this position you will be asked to upload your resume at the end of this online application. Applicants should submit a resume that includes the following: Work history for past 5 years or since last full-time education. Education. Previous experience or training with similar requirements. Three professional references. Include your name in the document file name. Upload your resume in readable, not scanned, PDF or Word format (PDF is preferred).

Office Specialist 2 - Pendleton Cottage (Limited Duration) REQ-115219 Initial Posting Date: 01/09/2023 Application Deadline: 02/12/2023 Oregon Health Authority $2,823 - $4,073 monthly Job Description: The Pendleton Cottage, a division of the Oregon Health Authority , has a fantastic opportunity for an OFFICE SPECIALIST 2 to join an excellent team working to help people recover from their illness and return to their lives in the community. Pendleton Cottage is a residential care facility with 16 beds. With a focus on person-centered, psychiatric treatment for adults, developing wellness education, and acting as an advocate for residents and their medical needs. What you will do! This position serves in a support role for the treatment services area and interdisciplinary team as well as operations under the direction of the Treatment Services Director or designee. In addition to the provision of daily general clerical support and duties listed below, the OS2 maintains primary responsibility for acquisition and disbursement of resident funds, maintenance of treatment services manuals/records/files and working with Pendleton Cottage treatment and medical staff to facilitate resident appointments for team meetings, Individual Support Plans, STARTs, medical appointments and other resident needs.  The clerical duties are completed supporting the Recovery Model in the State Delivered Secure Residential Treatment Facility, serving high risk/high profile individuals currently residing at Pendleton Cottage.   What's in it for you? This posting will be used to one limited duration Office Specialist 2 position at Pendleton Cottage. Applicants from this posting may be used to fill future vacancies. This position will be posted until filled. What we are looking for: Minimum Qualifications Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. Preferred Skills and Experience Experience as a receptionist which included experience working in a fast-paced office environment, greeting and assisting visitors or employees, providing building and directional information, answering and routing phone calls using a multi-line phone, answering questions related to facility policies and procedures One (1) or more years’ experience providing clerical support to medical staff in a mental health facility, hospital, or similar setting Intermediate experience with Microsoft Word and Excel Experience with Microsoft Outlook (or other similar e-mail system) calendaring for projects, appointments and conferences involving multiple recipients and locations Experience with management and disbursement of cash and checks Experience with maintaining supplies, inventory and ordering Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve How to apply: Complete the online application  https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/details/Office-Specialist-2---Pendleton-Cottage--Limited-Duration-_REQ-115219-1?q=REQ-115219 Complete the questionnaire Need Help? If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact Jessica Leedham (971) 286-8780 or Jessica.Leedham@dhsoha.state.or.us . The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.

Ocean Associates Inc. (OAI) is seeking applicants for a full-time Executive Assistant position to support the NOAA/NMFS Office of International Affairs, Trade, and Commerce (IATC). OAI is a Virginia corporation established in 2003 that provides consulting and technical services to the U.S. government, non-governmental organizations, international organizations, and the private sector. We specialize in scientific program and project management, strategic planning, professional and technical services and stakeholder engagement, supporting government contracts. The OIATC engages other countries bilaterally and through various multilateral international fisheries organizations and conducts programs to facilitate seafood commerce and trade. It promotes sound management and conservation of global fisheries resources in a manner consistent with U.S. domestic fisheries policy. This position will support IATC administrative operations. Duties Support the OIATC with administrative and travel support, including the following specific activities: Coordinate the OIATC Director’s schedule, working closely with the Chief of Staff. Schedule requested meetings with the Director, vet the need for meetings when appropriate, ensure the Director has necessary materials for meetings well ahead of time (agenda/briefing materials), and that rooms are booked for meetings. Present Director’s schedule for the week each Monday, along with pertinent briefing papers printed for each day. Finalize documents cleared by the Director, at the direction of the Chief of Staff. Manage repository of final documents (memos, decisions, etc.) for the Director. Handle pre-clearance of any external domestic visitors who have meetings with the Director in a timely manner. Provide meeting support of internal and external meetings as needed, including bilateral meetings - booking rooms, room setup, running presentations, etc. Assist with taskers as needed, at the direction of the Chief of Staff. Special projects/assignments, as directed. Provide travel support for the office, including flight and hotel bookings, processing expense reports, and general assistance for employees. Start Date:   Immediate Location:   Silver Spring MD Salary and Benefits:   This is a full-time position; overtime is not anticipated. Salary is commensurate with experience. Comprehensive benefits package. Skills/Requirements High school diploma, Associate’s degree preferred Experience as an administrative assistant to a director-level position or as an executive assistant Experience and knowledge of the entire MS Office suite and Google products (Gmail, Google Docs) Ability to prioritize work and needs of the Director Ability to meet deadlines and work quickly in an occasionally fast-paced environment Ability to problem-solve and present possible solutions to Director and supervisor Strong written and verbal communication skills Desire to contribute to the organizational excellence of the office US Citizenship Ability to work effectively both individually and collaboratively in a team/group setting. Ability to receive constructive feedback and implement appropriate action. Only qualified applicants that meet minimum experience or background requirements stated above need apply. When applying for this position you will be asked to upload your resume at the end of this online application. Applicants should submit a resume that includes the following: Cover letter that briefly describes how you meet the required and preferred qualifications listed. Work history for past 10 years or since last full-time education. Education. Previous experience or training with similar requirements. Three professional references. Include your name in the document file name. Upload your resume in readable, not scanned, PDF or Word format (PDF is preferred).

Please apply directly to the DPS website: https://ltmwebprod01.dpsk12.org/ltmprod/xmlhttp/shorturl.do?key=EWB   OFFICE OF CHIEF OF STAFF Traditional 235 work days F TE: 1.0 S alary Range: $60,022 - $69,608   E ssential Functions and Objectives:   S upports individuals, teams and/or departments through facilitating and regulating a series of activities and work streams. Carries out specific tasks based on established procedures, to ensure a broader set of priorities and objectives are met. Primary focus on execution of assigned tasks in a specific area of responsibility, with a non-technical scope and a high degree of customer service.   P rovides direct assistance to the Superintendent’s Chief of Staff/Deputy Chief of Staff and Senior Leadership Teams. Assists in the preparation of reports, financial analysis, and other data for the Board of Education by the Superintendent/Deputy Chief of Staff. Provides backup support to Executive Administrative Assistant to the Superintendent in assisting with escalated parental/community concerns and related office budgets.   - Provides executive assistance and support to the Deputy/Chief of Staff; prioritizes incoming information and serves as a clearinghouse for requests, resources, meetings, and correspondence. - Assists with planning and preparing reports, memoranda and information for the Board; develops systems to ensure timely development and completion of Board of Education agendas and presentations. - Researches, collects, secures, and compiles data, records, information, and materials, ensuring completeness of all documents to be distributed or received; under direction, prepares reports, surveys, and other materials for the Superintendent, Cabinet members, and District stakeholders. - Coordinates the office day-to-day communication and ensures that all personnel and departments are informed of pressing issues; may act as a gatekeeper in the transfer of knowledge and dissemination of information. - Provides assistance with parental/community concerns, questions, and calls, screening calls and referring appropriately; answers inquiries and offers assistance; anticipates problems and conflicts and helps develop productive solutions. - Supports the research, updating, and monitoring of several annual budgets for the office; performs reconciliatory and other duties related to the office budget, purchase card accounts, Integrated Financial Systems, bookkeeping and petty cash account; participates in developing the budgets. - Works with staff in emergency situations; remains available during off-hours for emergency situations. - Maintains confidentiality and serves as liaison between members of the office; maintains accurate and current records of Board and Superintendent policies, laws, and safety procedures. - Coordinates work flow and schedules of the office and makes recommendations regarding office efficiency to the Deputy/Chief of Staff Superintendent. - Provides backup assistance for the Board, Deputy/Chief of Staff, Superintendent and various consultants on key projects.   K nowledge, Experience & Other Qualifications:   - Seven (7) or more years of secretarial and administrative assistant experience. - Minimum of two (2) to three (3) years of experience assisting the senior executive of an organization. - Previous collaborative experience with Board and Cabinet members preferred. - Advanced experience and proficiency with Microsoft Office products and Google Suite. - Strong leadership, organizational, interpersonal, time management, problem solving, and multi-tasking skills. - Advanced verbal and written communication, report preparation, and presentation skills. - Strong attention to detail. - Effectively handles multiple demands and competing deadlines. - The ability to take responsibility for one’s own performance. - Ability to communicate, interact, and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds. - High degree of integrity in handling confidential information. - Ability to champion the District's vision of educational advancement of its students as well as its strategic plan and goals. - Ability to promote and follow all applicable policies, Superintendent direction, and department procedures. - Advanced knowledge of accounting, budgeting systems, and strong math aptitude. - Willingness to contribute to cultural diversity for educational enrichment. - Bilingual skills in Spanish preferred.   E ducation Requirements:   - Bachelor's Degree in Business Administration required.   A dditional Information:   - Work Year Calendars (including accrued time off): http://thecommons.dpsk12.org/Page/1129 - Benefits (including DPS contributions): http://thecommons.dpsk12.org/Page/1397 - Compensation Structures: http://thecommons.dpsk12.org/Page/244 - Employee must live and work with a permanent home address in Colorado while working for Denver Public Schools.

Pay Range: $20.25 - $24.75 Hourly Department: Department of Community Justice (DCJ) Job Type: Regular Represented Exemption Status: United States of America (Non-Exempt) Closing Date (Open Until Filled if No Date Specified): The Opportunity: Do you excel at customer service and enjoy providing clerical and administrative support? Are you a team player who wants to be a part of an organization that contributes to the community and is recognized as a national leader in both adult and juvenile community justice? If so, we invite you to apply as an Office Assistant 2 here at the Multnomah County Department of Community Justice. This will be a continuous posting, as we expect to fill multiple roles on an ongoing basis. As an Office Assistant 2, the customer service and administrative support you provide will be critical to the success of encouraging positive behaviors to reduce the recurrence of crime. You may have contact with individuals who are on parole, probation, or post-prison supervision, crime victims, law enforcement agencies, and the general public.  The Department of Community Justice is looking for Administrative Professionals who can demonstrate expertise in the following areas: Reception Customer Service Teamwork Document and File Management Data Entry Data Searches Purchasing Workforce Equity:   At Multnomah County, we are committed to maintaining an effective, respectful, and inclusive workplace. We value collaborative problem-solving and strive for continuous improvement. We strongly believe in workforce equity, diversity, and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values. Department of Community Justice: Vision ~ Community Safety through Positive Change  The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community. The Department shares information with community members, partners, and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day, with nearly 600 permanent, on-call, and temporary employees. The Department supervises approximately 9,000 justice-involved individuals annually and those defendants requiring pretrial services. DCJ's Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for approximately 360 youth on formal and informal community supervision. More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj . The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .   COVID-19 Vaccination Requirement: To protect the health of the community and employees, Multnomah County requires employees to be fully vaccinated against COVID-19 or have an approved medical or religious exemption as a qualification of employment.  The rule applies to all employees, as allowable by law. Candidates who receive an offer of County employment must provide proof of vaccination upon hire or submit an exception request prior to their start date.  TO QUALIFY: We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page. Minimum  Qualifications/Transferable Skills* : Equivalent to the completion of the twelfth grade; AND Two years of general office support or customer service experience dealing directly with the public; Must be able to pass a thorough background investigation, including being fingerprinted on the first day of employment. Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills. Administrative, clerical, or customer service experience in a criminal justice agency; Experience giving instructions, answering questions, and talking with clients and the general public under difficult and stressful conditions; Flexibility and the ability to work cooperatively with diverse work groups; Experience navigating multiple systems, including Microsoft Office (i.e., Outlook, Word, and Excel) and/or Google Workspace (i.e., Docs, Sheets, and Forms); Experience performing data entry (Law Enforcement Databases preferred) and preparing written materials in a timely manner and free of errors; Ability to interpret, communicate, and apply policies and procedures. *Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military), or life experience that are relevant to this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position. SCREENING AND EVALUATION: The Application Packet: Please be sure to provide the materials below in your application submission:  Online application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application. Attached Resume (optional): Please be sure your resume includes the following for each experience (paid or unpaid): name of employer, location, dates of employment, your title, and a brief summary of your responsibilities. Cover Letter (optional): Please explain why you are applying for this position and describe your experience in a public safety setting or in a human services setting. The Selection Process: For details about how we typically screen applications, review our overview of the selection process page . We expect to evaluate candidates for this recruitment as follows: Initial review of minimum qualifications A phone screen, oral exam, written exam, or application review may be used to identify the most qualified candidates Consideration of top candidates/Interviews Background Investigation/Fingerprinting ADDITIONAL INFORMATION: This position is a union-represented position and qualifies for overtime pay. This recruitment will be used to fill multiple positions at different locations. Note: Application information may be used throughout the entire selection process. This process is subject to change without notice.  This recruitment may be used to fill future regular, temporary, on-call, or limited-duration status positions. Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals. Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply. Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711. Questions? Recruiter: Lily Wilson Email:  lily.wilson@multco.us Phone:  (971) 3785601

Eastern Florida State College is currently seeking applications for the part-time position of Administrative Support Assistant on the Cocoa Campus in Cocoa, Florida. Performs duties in accordance with the procedures of the College in assisting the Maintenance Manager and Planning and Construction Manager with carrying out the responsibilities of Facilities Services. The following minimum qualifications for this position must be met before any applicant will be considered:   High School Diploma or GED and two year’s related work experience. Experience in general Administrative work in which computer skills were required. Proficiency in the use of computers and software such as Microsoft Office (Word, Excel, PowerPoint, Access). Typing skills of at least 50 wpm. Positive, friendly, cooperative, and customer service attitude. Valid Florida Motor Vehicle Operator’s license required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. * *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. Minimum physical qualifications: Ability to communicate both orally and in writing. Ability to lift, push, pull, or move up to 40 pounds. Ability to access, input, and retrieve information and/or data from computer. Works inside an office environment. The hourly rate is $12.00 .  This position has been approved for up to 28 hours per week. This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.). Applications will be accepted from November 21, 2022 through December 4 , 2022 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.   This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans. HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment. About the college Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees. An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.