University of Wyoming - Athletics
Laramie, Wyoming
Basic Function
Assists with the day-to-day operations of the University of Wyoming’s Sports Medicine Department. Assist all Sports Medicine personnel as needed/required including, but not limited to, providing operational support for the Medical Director/Primary Care Physician.
Duties and Responsibilities
Assists with day-to-day operations including, but not limited to, maintaining an accurate inventory of medical supplies, reporting items that need to be re-ordered, restocking applicable items, assisting with cleaning/sterilizing necessary equipment, etc.
Provides operational support for the Medical Director/Primary Care Physician including, but not limited to, coordinating/scheduling student-athlete appointments, assisting during the examination process (e.g., preparing examination room, taking/recording pertinent patient vital signs, taking/processing dictations, etc.), assisting with medical procedures (e.g., performing EKGs, point of care testing, phlebotomy, etc.), and coordinating appropriate post examination duties (e.g., breakdown/clean-up exam room, process applicable paperwork, etc.).
Supports Insurance Coordinator/Business Manager as needed with specific emphasis on processing applicable medical documentation.
Maintains CPR/AED/First Aid certifications.
Maintains a thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations.
Assists with other duties/projects as assigned/directed.
Minimum Qualifications
Bachelor’s Degree (conferred by start date) or equivalent combination of education & work experience
CPR/AED/First Aid Certifications (or ability to obtain within 30 days of hire)
CNA (or ability to obtain within 6 months of hire)
Valid driver’s license with a motor vehicle record (MVR) that is compliant with the University Vehicle Use Policy
Preferred Qualifications
Certified Medical Assistant (CMA)
Bachelor’s Degree (conferred by start date)
Strong analytical, organizational and written and oral communication skills
Strong collaboration skills and experience working in a fast-paced, team environment
A minimum of 1 (one) year of related work experience in a medical setting (e.g., doctor’s office, hospital, medical center, etc.).
Required Materials: Complete the online application and upload the following for a complete application: cover letter, resume or C.V., and contact information for four work-related references.
To Apply, go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/240863/?utm_medium=jobshare
Hiring Statement: UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans, and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377, or email jobapps@uwyo.edu .
Apr 11, 2024
Full time
Basic Function
Assists with the day-to-day operations of the University of Wyoming’s Sports Medicine Department. Assist all Sports Medicine personnel as needed/required including, but not limited to, providing operational support for the Medical Director/Primary Care Physician.
Duties and Responsibilities
Assists with day-to-day operations including, but not limited to, maintaining an accurate inventory of medical supplies, reporting items that need to be re-ordered, restocking applicable items, assisting with cleaning/sterilizing necessary equipment, etc.
Provides operational support for the Medical Director/Primary Care Physician including, but not limited to, coordinating/scheduling student-athlete appointments, assisting during the examination process (e.g., preparing examination room, taking/recording pertinent patient vital signs, taking/processing dictations, etc.), assisting with medical procedures (e.g., performing EKGs, point of care testing, phlebotomy, etc.), and coordinating appropriate post examination duties (e.g., breakdown/clean-up exam room, process applicable paperwork, etc.).
Supports Insurance Coordinator/Business Manager as needed with specific emphasis on processing applicable medical documentation.
Maintains CPR/AED/First Aid certifications.
Maintains a thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations.
Assists with other duties/projects as assigned/directed.
Minimum Qualifications
Bachelor’s Degree (conferred by start date) or equivalent combination of education & work experience
CPR/AED/First Aid Certifications (or ability to obtain within 30 days of hire)
CNA (or ability to obtain within 6 months of hire)
Valid driver’s license with a motor vehicle record (MVR) that is compliant with the University Vehicle Use Policy
Preferred Qualifications
Certified Medical Assistant (CMA)
Bachelor’s Degree (conferred by start date)
Strong analytical, organizational and written and oral communication skills
Strong collaboration skills and experience working in a fast-paced, team environment
A minimum of 1 (one) year of related work experience in a medical setting (e.g., doctor’s office, hospital, medical center, etc.).
Required Materials: Complete the online application and upload the following for a complete application: cover letter, resume or C.V., and contact information for four work-related references.
To Apply, go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/240863/?utm_medium=jobshare
Hiring Statement: UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans, and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377, or email jobapps@uwyo.edu .
The Oregon Health Authority Equity & Inclusion Division is hiring a Facilities Support Administrative Specialist!
The primary purpose of this position is to provide administrative support to the Traditional Health Worker (THW) Program. Key tasks include: 1) Provide administrative and staffing support to advisory councils and working committees established to develop and guide language access services and traditional health worker certification processes conducted by the Oregon Health Authority; 2) Enter data into the traditional health worker registry and produce registry reports; 3) Respond to inquiries regarding traditional health worker services, including testing and certification processes of traditional health workers.
MINIMUM QUALIFICATIONS
Three years of administrative experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
WHAT WE ARE SEEKING:
Requested Skills/Attributes:
Experience providing efficient processing of THW applications and certifications with meticulous attention to detail.
Familiarity with accurately entering THW registration information into program databases, ensuring data accuracy and completeness.
Proficient at collaborating with Manager, Coordinator, and technical support staff to identify and implement improvements to registries, resulting in enhanced efficiency and effectiveness.
Experience demonstrating expertise in THW registration processes, consistently meeting or surpassing established performance metrics.
Proven track record of managing all related correspondence promptly and effectively, fostering clear communication channels with stakeholders. Experience providing internal customer service to employees, ensuring effective day-to-day business operations.
Experience in externally facing customer service.
Experience stewarding relationships with agency and division staff, community partners, and members of the public.
Experience practicing principles of equity, inclusion, anti-racism, universal accessibility and culturally and linguistically appropriate services.
Familiarity with ADA regulations and/or principles of universal access.
Experience supporting workplace safety initiatives and/or familiarity with office safety and security needs.
Experience working in a large organizational setting, with complex systems and policies.
Familiarity with psychological first aid and trauma-informed crisis de-escalation techniques.
Bilingual language skills preferred.
Proficient at an expert level in Microsoft and Adobe products, and adept at learning and using new technology.
Proficiency in using MS Teams and Zoom for remote meetings.
Proficiency in using software and systems such as Smartsheets, Teams/SharePoint and other applications to support collaboration, coordinating projects and streamlining processes.
Working Conditions: The position is a hybrid mix of 3 days or more in office/remote work. Work is primarily performed within an office environment, with some contact with the public. Occasional extended hours may be required. Access to sensitive materials/information and confidentiality is required. Occasional travel for meetings may be required, primarily between Salem and Portland.
What's in it for you?
The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
How to apply:
Complete the online application at oregonjobs.org using job number REQ-151450
Deadline: 3/24/24
Mar 14, 2024
Full time
The Oregon Health Authority Equity & Inclusion Division is hiring a Facilities Support Administrative Specialist!
The primary purpose of this position is to provide administrative support to the Traditional Health Worker (THW) Program. Key tasks include: 1) Provide administrative and staffing support to advisory councils and working committees established to develop and guide language access services and traditional health worker certification processes conducted by the Oregon Health Authority; 2) Enter data into the traditional health worker registry and produce registry reports; 3) Respond to inquiries regarding traditional health worker services, including testing and certification processes of traditional health workers.
MINIMUM QUALIFICATIONS
Three years of administrative experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
WHAT WE ARE SEEKING:
Requested Skills/Attributes:
Experience providing efficient processing of THW applications and certifications with meticulous attention to detail.
Familiarity with accurately entering THW registration information into program databases, ensuring data accuracy and completeness.
Proficient at collaborating with Manager, Coordinator, and technical support staff to identify and implement improvements to registries, resulting in enhanced efficiency and effectiveness.
Experience demonstrating expertise in THW registration processes, consistently meeting or surpassing established performance metrics.
Proven track record of managing all related correspondence promptly and effectively, fostering clear communication channels with stakeholders. Experience providing internal customer service to employees, ensuring effective day-to-day business operations.
Experience in externally facing customer service.
Experience stewarding relationships with agency and division staff, community partners, and members of the public.
Experience practicing principles of equity, inclusion, anti-racism, universal accessibility and culturally and linguistically appropriate services.
Familiarity with ADA regulations and/or principles of universal access.
Experience supporting workplace safety initiatives and/or familiarity with office safety and security needs.
Experience working in a large organizational setting, with complex systems and policies.
Familiarity with psychological first aid and trauma-informed crisis de-escalation techniques.
Bilingual language skills preferred.
Proficient at an expert level in Microsoft and Adobe products, and adept at learning and using new technology.
Proficiency in using MS Teams and Zoom for remote meetings.
Proficiency in using software and systems such as Smartsheets, Teams/SharePoint and other applications to support collaboration, coordinating projects and streamlining processes.
Working Conditions: The position is a hybrid mix of 3 days or more in office/remote work. Work is primarily performed within an office environment, with some contact with the public. Occasional extended hours may be required. Access to sensitive materials/information and confidentiality is required. Occasional travel for meetings may be required, primarily between Salem and Portland.
What's in it for you?
The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
How to apply:
Complete the online application at oregonjobs.org using job number REQ-151450
Deadline: 3/24/24
University of Wyoming - Athletics
Laramie, Wyoming
Basic Function
Assists with the day-to-day operations of the University of Wyoming’s Sports Medicine Department. Assist all Sports Medicine personnel as needed/required including, but not limited to, providing operational support for the Medical Director/Primary Care Physician.
Duties and Responsibilities
Assists with day-to-day operations including, but not limited to, maintaining an accurate inventory of medical supplies, reporting items that need to be re-ordered, restocking applicable items, assisting with cleaning/sterilizing necessary equipment, etc.
Provides operational support for the Medical Director/Primary Care Physician including, but not limited to, coordinating/scheduling student-athlete appointments, assisting during the examination process (e.g., preparing examination room, taking/recording pertinent patient vital signs, taking/processing dictations, etc.) and coordinating appropriate post examination duties (e.g., breakdown/clean-up exam room, process applicable paperwork, etc.).
Supports Insurance Coordinator/Business Manager as needed with specific emphasis on processing applicable medical documentation.
Maintains CPR/AED/First Aid certifications.
Maintains a thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations.
Assists with other duties/projects as assigned/directed.
Minimum Qualifications
Bachelor’s Degree
CPR/AED/First Aid Certifications (or ability to obtain within 30 days of hire)
Valid driver’s license with a motor vehicle record (MVR) that is compliant with the University Vehicle Use Policy
Preferred Qualifications
Certified Medical Assistant (CMA)
Strong analytical, organizational and written and oral communication skills
Strong collaboration skills and experience working in a fast-paced, team environment
A minimum of 1 (one) year of related work experience in a medical setting (e.g., doctor’s office, hospital, medical center, etc.).
Required Materials: Complete the online application and upload the following for a complete application: cover letter, resume or C.V., and contact information for four work-related references.
To Apply, go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/240593/?utm_medium=jobshare
Hiring Statement: UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans, and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377, or email jobapps@uwyo.edu .
Mar 06, 2024
Full time
Basic Function
Assists with the day-to-day operations of the University of Wyoming’s Sports Medicine Department. Assist all Sports Medicine personnel as needed/required including, but not limited to, providing operational support for the Medical Director/Primary Care Physician.
Duties and Responsibilities
Assists with day-to-day operations including, but not limited to, maintaining an accurate inventory of medical supplies, reporting items that need to be re-ordered, restocking applicable items, assisting with cleaning/sterilizing necessary equipment, etc.
Provides operational support for the Medical Director/Primary Care Physician including, but not limited to, coordinating/scheduling student-athlete appointments, assisting during the examination process (e.g., preparing examination room, taking/recording pertinent patient vital signs, taking/processing dictations, etc.) and coordinating appropriate post examination duties (e.g., breakdown/clean-up exam room, process applicable paperwork, etc.).
Supports Insurance Coordinator/Business Manager as needed with specific emphasis on processing applicable medical documentation.
Maintains CPR/AED/First Aid certifications.
Maintains a thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations.
Assists with other duties/projects as assigned/directed.
Minimum Qualifications
Bachelor’s Degree
CPR/AED/First Aid Certifications (or ability to obtain within 30 days of hire)
Valid driver’s license with a motor vehicle record (MVR) that is compliant with the University Vehicle Use Policy
Preferred Qualifications
Certified Medical Assistant (CMA)
Strong analytical, organizational and written and oral communication skills
Strong collaboration skills and experience working in a fast-paced, team environment
A minimum of 1 (one) year of related work experience in a medical setting (e.g., doctor’s office, hospital, medical center, etc.).
Required Materials: Complete the online application and upload the following for a complete application: cover letter, resume or C.V., and contact information for four work-related references.
To Apply, go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/240593/?utm_medium=jobshare
Hiring Statement: UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans, and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377, or email jobapps@uwyo.edu .
About Resolution Project At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. The Guide program is our premiere volunteer opportunity. Guides, typically early to mid-level professionals, serve as a virtual mentor to one or more of our Fellow teams—acting as coaches, advisors and sounding boards during the launch and implementation of our Fellows’ social ventures. In addition to helping our Fellows navigate through the challenges of launching social ventures, Guides fully embody our mission by supporting the personal and professional development of our young leaders. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities. Position summary The Program Manager - Volunteer Program is the external marketing name for our internal role, Program Manager, Guide Program. The Program Manager, Guide Program will join a high-performing team to help ensure Resolution’s achievement of key objectives, with specific duties related to the successful strategy and management of the Resolution Guide Program. This role will lead communication and outreach strategies to build Guide community and support volunteer engagement initiatives that recognize members of our community for their contributions in supporting Resolution Fellows and our mission. The Program Manager will also be responsible for the rollout and implementation of our volunteer management system, HandsOn Connect. This position will also work with a Program Coordinator they manage, to set strategy to build a pipeline of Resolution Guides to support our Fellows as the organization grows. The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends, and be willing to occasionally travel to support the Programs Team, both nationally and internationally.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows: Guide/Fellow Team Management
Serve as a primary point of contact and support for onboarded Resolution Guides.
Work with the programs team to support Guides through the review of monthly and semi-annual reports, problem-solving, and frequent follow-up.
Coordinate the introduction of Resolution Guides to Fellow teams in collaboration with other Program staff.
Schedule and send Monthly Guide Report reminders in Salesforce.
Update and maintain volunteer records in Salesforce and other volunteer management systems.
Evaluate impact and efficiency of the Guide program to ensure effectiveness and recommend and implement changes as appropriate.
Finalize rollout and oversee our volunteer management system, HandsOn Connect, including its interaction with Salesforce.
Oversee Guide onboarding and ensure Guides have engaging and current support materials (volunteer handbook, training, etc.).
Work with the Director of Programs to develop and oversee the Guide Program budget.
Review and approve Guide Elections and the annual Guide re-election process.
Volunteer Engagement
Lead strategy for volunteer engagement, virtual and in-person volunteer appreciation events, community events, a community newsletter, and social media, with support from other team members, as needed.
Develop strategies to recognize Guide contributions.
Maintain the Guide community Facebook and LinkedIn groups by adding members and posting engaging content.
Volunteer Recruitment
Support the Program Coordinator, Guide Program with developing and implementing volunteer recruitment strategies to maintain a consistent stream of virtual volunteer mentors entering the Guide Program that ideally reflect the diversity of Resolution’s Fellows, and grow the pipeline as Fellow numbers increase.
Support the Program Coordinator, Guide Program in their work with corporate partners to maintain current relationships and recruit new corporate volunteer partners in collaboration with the Assistant Director of Programs.
Provide support to the Program Coordinator in the management of the mentor matching process for recently onboarded Resolution Fellows.
Management
Manage and support the professional growth of the Program Coordinator, Guide Program.
Other Related Duties, As Requested
Skills, Knowledge and Expertise
Qualifications
3-5 years of relevant professional experience.
Highly organized with meticulous attention to detail and follow-through.
Ability to work well independently, with a high level of professionalism and exceptional interpersonal and communication skills to also work in collaboration with other staff, volunteers, and external partners from a variety of different backgrounds.
Prior stakeholder, relationship, or membership management experience.
Ability to handle sensitive information about donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
Computer literacy, including extensive knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite.
Experience managing a technical platform, volunteer management systems preferred.
Friendly and outgoing personality, and comfort running trainings, webinars, and regularly networking to grow the volunteer community.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ )
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Prior staff management experience.
Experience with donor database software (we use Salesforce). Training on our system is available.
Passionate about young people making an impact, and a commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities. Resolution does not discriminate on the basis of race or ethnicity, color, national, social or indigenous origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, weight, marital or partnership status, veteran status, military service status, or any other characteristic consistent with relevant legal requirements, in regards to Resolution’s operations or in provision of its Fellowship program.
Oct 31, 2023
Full time
About Resolution Project At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. The Guide program is our premiere volunteer opportunity. Guides, typically early to mid-level professionals, serve as a virtual mentor to one or more of our Fellow teams—acting as coaches, advisors and sounding boards during the launch and implementation of our Fellows’ social ventures. In addition to helping our Fellows navigate through the challenges of launching social ventures, Guides fully embody our mission by supporting the personal and professional development of our young leaders. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities. Position summary The Program Manager - Volunteer Program is the external marketing name for our internal role, Program Manager, Guide Program. The Program Manager, Guide Program will join a high-performing team to help ensure Resolution’s achievement of key objectives, with specific duties related to the successful strategy and management of the Resolution Guide Program. This role will lead communication and outreach strategies to build Guide community and support volunteer engagement initiatives that recognize members of our community for their contributions in supporting Resolution Fellows and our mission. The Program Manager will also be responsible for the rollout and implementation of our volunteer management system, HandsOn Connect. This position will also work with a Program Coordinator they manage, to set strategy to build a pipeline of Resolution Guides to support our Fellows as the organization grows. The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends, and be willing to occasionally travel to support the Programs Team, both nationally and internationally.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows: Guide/Fellow Team Management
Serve as a primary point of contact and support for onboarded Resolution Guides.
Work with the programs team to support Guides through the review of monthly and semi-annual reports, problem-solving, and frequent follow-up.
Coordinate the introduction of Resolution Guides to Fellow teams in collaboration with other Program staff.
Schedule and send Monthly Guide Report reminders in Salesforce.
Update and maintain volunteer records in Salesforce and other volunteer management systems.
Evaluate impact and efficiency of the Guide program to ensure effectiveness and recommend and implement changes as appropriate.
Finalize rollout and oversee our volunteer management system, HandsOn Connect, including its interaction with Salesforce.
Oversee Guide onboarding and ensure Guides have engaging and current support materials (volunteer handbook, training, etc.).
Work with the Director of Programs to develop and oversee the Guide Program budget.
Review and approve Guide Elections and the annual Guide re-election process.
Volunteer Engagement
Lead strategy for volunteer engagement, virtual and in-person volunteer appreciation events, community events, a community newsletter, and social media, with support from other team members, as needed.
Develop strategies to recognize Guide contributions.
Maintain the Guide community Facebook and LinkedIn groups by adding members and posting engaging content.
Volunteer Recruitment
Support the Program Coordinator, Guide Program with developing and implementing volunteer recruitment strategies to maintain a consistent stream of virtual volunteer mentors entering the Guide Program that ideally reflect the diversity of Resolution’s Fellows, and grow the pipeline as Fellow numbers increase.
Support the Program Coordinator, Guide Program in their work with corporate partners to maintain current relationships and recruit new corporate volunteer partners in collaboration with the Assistant Director of Programs.
Provide support to the Program Coordinator in the management of the mentor matching process for recently onboarded Resolution Fellows.
Management
Manage and support the professional growth of the Program Coordinator, Guide Program.
Other Related Duties, As Requested
Skills, Knowledge and Expertise
Qualifications
3-5 years of relevant professional experience.
Highly organized with meticulous attention to detail and follow-through.
Ability to work well independently, with a high level of professionalism and exceptional interpersonal and communication skills to also work in collaboration with other staff, volunteers, and external partners from a variety of different backgrounds.
Prior stakeholder, relationship, or membership management experience.
Ability to handle sensitive information about donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
Computer literacy, including extensive knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite.
Experience managing a technical platform, volunteer management systems preferred.
Friendly and outgoing personality, and comfort running trainings, webinars, and regularly networking to grow the volunteer community.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ )
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Prior staff management experience.
Experience with donor database software (we use Salesforce). Training on our system is available.
Passionate about young people making an impact, and a commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities. Resolution does not discriminate on the basis of race or ethnicity, color, national, social or indigenous origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, weight, marital or partnership status, veteran status, military service status, or any other characteristic consistent with relevant legal requirements, in regards to Resolution’s operations or in provision of its Fellowship program.
University of Wyoming - Athletics
Laramie, Wyoming
Basic Function:
Oversees and coordinates the operations of all medical billing for the University of Wyoming’s Sports Medicine Department. Is directly responsible for keeping, maintaining a current billing cycle of all medical/insurance, office bills directly related to the sports medicine department.
Duties and Responsibilities:
Maintains necessary documentation for purposes of processing student-athlete medical
Coordinates UW insurance payments with each student-athlete’s primary insurance and maintains current insurance verification.
Tracks/documents expiration dates, pre-authorizations, and/or changes in student-athlete’s primary insurance coverage.
Coordinates athlete’s primary insurance with appropriate medical providers including, but not limited to, pharmacist, optometrist, dentist, orthopedics and internal medicine.
Maintains up-to-date insurance records for all student-athletes, including providing proof of full-time student status, proof of coverage, and proof of benefits for non-scholarship student-athletes.
Assists Medical Director/Primary Care Physician and completes appropriate follow-up including, but not limited to, appointments for student-athletes with necessary pre-authorization, completed dictations and referrals to other healthcare providers.
Oversees the secondary insurance and the catastrophic insurance in conjunction with the Business Office and Office of Risk Management including assisting with RFPs.
Maintains a thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations.
Assists with other duties/projects as assigned/directed.
Minimum Qualifications:
Education: Bachelor’s Degree
Experience: 1 year experience in medical field
Valid Driver’s License.
Desired Qualifications:
Experience working with Student-Athletes
Experience with submitting claims for health insurance.
Knowledge of NCAA Rules and regulations
Attention to detail and maintain confidentiality.
Complete online application and upload the following as one document: cover letter, resume, and contact information for three work-related references. Incomplete applications will not be reviewed.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/233087/?utm_medium=jobshare
Hiring Statement :
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Sep 01, 2023
Full time
Basic Function:
Oversees and coordinates the operations of all medical billing for the University of Wyoming’s Sports Medicine Department. Is directly responsible for keeping, maintaining a current billing cycle of all medical/insurance, office bills directly related to the sports medicine department.
Duties and Responsibilities:
Maintains necessary documentation for purposes of processing student-athlete medical
Coordinates UW insurance payments with each student-athlete’s primary insurance and maintains current insurance verification.
Tracks/documents expiration dates, pre-authorizations, and/or changes in student-athlete’s primary insurance coverage.
Coordinates athlete’s primary insurance with appropriate medical providers including, but not limited to, pharmacist, optometrist, dentist, orthopedics and internal medicine.
Maintains up-to-date insurance records for all student-athletes, including providing proof of full-time student status, proof of coverage, and proof of benefits for non-scholarship student-athletes.
Assists Medical Director/Primary Care Physician and completes appropriate follow-up including, but not limited to, appointments for student-athletes with necessary pre-authorization, completed dictations and referrals to other healthcare providers.
Oversees the secondary insurance and the catastrophic insurance in conjunction with the Business Office and Office of Risk Management including assisting with RFPs.
Maintains a thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations.
Assists with other duties/projects as assigned/directed.
Minimum Qualifications:
Education: Bachelor’s Degree
Experience: 1 year experience in medical field
Valid Driver’s License.
Desired Qualifications:
Experience working with Student-Athletes
Experience with submitting claims for health insurance.
Knowledge of NCAA Rules and regulations
Attention to detail and maintain confidentiality.
Complete online application and upload the following as one document: cover letter, resume, and contact information for three work-related references. Incomplete applications will not be reviewed.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/233087/?utm_medium=jobshare
Hiring Statement :
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
This position will be based in our Washington DC office. Existing work authorization is required at the time of application submission for the US. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The NDC Partnership brings together more than 200 members, including more than 115 countries, developed and developing, and more than 80 institutions to create and deliver on ambitious climate action that helps achieve the Paris Agreement and the Sustainable Development Goals (SDGs). Governments identify their NDC implementation priorities and the type of support that is needed to translate them into actionable policies and programs. Based on these requests, the membership offers a tailored package of expertise, technical assistance, and funding. This collaborative response provides developing countries with efficient access to a wide range of resources to adapt to and mitigate climate change and foster more equitable and sustainable development.
Job Highlight: You will play an integral role in the NDC Partnership’s Knowledge and Learning team, which supports countries in sharing knowledge for climate action through written products, peer-to-peer exchanges, and online tools. You will be responsible for core operational, administrative, and project management responsibilities, and events coordination and support. . You will report to the Knowledge and Learning Director and will work with all members of the Knowledge and Learning workstream and operations colleagues across the Support Unit.
What will you do:
Grant and Financial Management (30%):
Support the Director of Knowledge and Learning in tracking budgets through regular reporting
With the Deputy Director of Operation and Head of Grants and Finance with the Support Unit, track project budgets, review monthly Financial Status Reports, monitor contracts, and track partner financial commitments
Monitor monthly expenses and keep direct project budgets up to date in budgeting software
Manage project grants and contracts, including ensuring compliance with terms and conditions and collaborating with funders
Prepare budgets for events and other project deliverables and prepare fiscal year documents assigned to the Knowledge and Learning team by the Support Unit Operations team
Create and maintain subgrant and contract agreements with partners and contractors, including processing all payments, and amending agreements when necessary
Project and Partner Management (30%):
Track progress in delivering the Knowledge and Learning work plan and assist the Director of Knowledge and Learning in supporting team to meet targets and goals
Coordinate with consultants and external partners to arrange meetings and manage collaboration as assigned
Provide well-rounded proactive operations and management advice to the Director of Knowledge and Learning to ensure sound implementation of projects per donor standards and in resolving operational and coordination issues
Manage the Knowledge and Learning team inputs into internal project management systems, including outreach and engagement tracking with members
Manage, update, and ensure proper team use of the Knowledge and Learning team’s internal SharePoint, Monday.com workspace, and mailing lists
Event Coordination, Logistics and Outreach (25%):
Organize and ensure the successful execution of in-person workshops and events, including contracting and making necessary payments for venues, facilitation services, interpretation services, catering, availability of materials, and any other needed services
Arrange travel for participants, in keeping with donor requirements and NDC Partnership budgets
Complete participant travel reimbursements, ensuring proper documentation. Help with staff travel arrangements and expense reports as needed
Provide logistics support for online events including Zoom administration, participant and attendee tracking and regular updating of member engagement monitoring systems
Coordinate Knowledge and Learning inputs to internal and external NDC Partnership newsletters. Promote Knowledge and Learning activities, products, and events through outreach to members and placement in external mailing lists
Prepare talking points and slide-decks, as needed. Give team presentations on agreed topics, as needed
Administration (15%):
Liaise with Knowledge and Learning team members to structure team meetings and encourage cross team exchange
Attend internal and external meetings, taking notes and tracking follow-ups with staff and partners
Coordinate and schedule internal and external Knowledge and Learning meetings. Assist with recruitment of staff, interns, and consultants
Manage Knowledge and Learning onboarding materials and lead the onboarding of new staff members
Support the Knowledge and Learning Director in administrative needs, including scheduling, travel, email, communications, and general organizational needs
Serve as the go-to person for the Knowledge and Learning team's ad-hoc administrative needs
What will you need:
Education: Bachelor's degree in a related field or with substantial professional work to demonstrate the relevance of that experience
Experience: Minimum of 2 years of relevant full time work experience required
Experience in event management and budgeting processes
At least one year of hands-on experience, ideally within an international nonprofit organization
At least one year working with Microsoft suite, database management, cloud- and web-based communications
Advanced Excel skills required
.Spanish/French language skills an asset
US work authorization required for this position
Potential Salary: Salary range is between 57,000 and 64,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter by the date of August 11, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Jul 26, 2023
Full time
This position will be based in our Washington DC office. Existing work authorization is required at the time of application submission for the US. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The NDC Partnership brings together more than 200 members, including more than 115 countries, developed and developing, and more than 80 institutions to create and deliver on ambitious climate action that helps achieve the Paris Agreement and the Sustainable Development Goals (SDGs). Governments identify their NDC implementation priorities and the type of support that is needed to translate them into actionable policies and programs. Based on these requests, the membership offers a tailored package of expertise, technical assistance, and funding. This collaborative response provides developing countries with efficient access to a wide range of resources to adapt to and mitigate climate change and foster more equitable and sustainable development.
Job Highlight: You will play an integral role in the NDC Partnership’s Knowledge and Learning team, which supports countries in sharing knowledge for climate action through written products, peer-to-peer exchanges, and online tools. You will be responsible for core operational, administrative, and project management responsibilities, and events coordination and support. . You will report to the Knowledge and Learning Director and will work with all members of the Knowledge and Learning workstream and operations colleagues across the Support Unit.
What will you do:
Grant and Financial Management (30%):
Support the Director of Knowledge and Learning in tracking budgets through regular reporting
With the Deputy Director of Operation and Head of Grants and Finance with the Support Unit, track project budgets, review monthly Financial Status Reports, monitor contracts, and track partner financial commitments
Monitor monthly expenses and keep direct project budgets up to date in budgeting software
Manage project grants and contracts, including ensuring compliance with terms and conditions and collaborating with funders
Prepare budgets for events and other project deliverables and prepare fiscal year documents assigned to the Knowledge and Learning team by the Support Unit Operations team
Create and maintain subgrant and contract agreements with partners and contractors, including processing all payments, and amending agreements when necessary
Project and Partner Management (30%):
Track progress in delivering the Knowledge and Learning work plan and assist the Director of Knowledge and Learning in supporting team to meet targets and goals
Coordinate with consultants and external partners to arrange meetings and manage collaboration as assigned
Provide well-rounded proactive operations and management advice to the Director of Knowledge and Learning to ensure sound implementation of projects per donor standards and in resolving operational and coordination issues
Manage the Knowledge and Learning team inputs into internal project management systems, including outreach and engagement tracking with members
Manage, update, and ensure proper team use of the Knowledge and Learning team’s internal SharePoint, Monday.com workspace, and mailing lists
Event Coordination, Logistics and Outreach (25%):
Organize and ensure the successful execution of in-person workshops and events, including contracting and making necessary payments for venues, facilitation services, interpretation services, catering, availability of materials, and any other needed services
Arrange travel for participants, in keeping with donor requirements and NDC Partnership budgets
Complete participant travel reimbursements, ensuring proper documentation. Help with staff travel arrangements and expense reports as needed
Provide logistics support for online events including Zoom administration, participant and attendee tracking and regular updating of member engagement monitoring systems
Coordinate Knowledge and Learning inputs to internal and external NDC Partnership newsletters. Promote Knowledge and Learning activities, products, and events through outreach to members and placement in external mailing lists
Prepare talking points and slide-decks, as needed. Give team presentations on agreed topics, as needed
Administration (15%):
Liaise with Knowledge and Learning team members to structure team meetings and encourage cross team exchange
Attend internal and external meetings, taking notes and tracking follow-ups with staff and partners
Coordinate and schedule internal and external Knowledge and Learning meetings. Assist with recruitment of staff, interns, and consultants
Manage Knowledge and Learning onboarding materials and lead the onboarding of new staff members
Support the Knowledge and Learning Director in administrative needs, including scheduling, travel, email, communications, and general organizational needs
Serve as the go-to person for the Knowledge and Learning team's ad-hoc administrative needs
What will you need:
Education: Bachelor's degree in a related field or with substantial professional work to demonstrate the relevance of that experience
Experience: Minimum of 2 years of relevant full time work experience required
Experience in event management and budgeting processes
At least one year of hands-on experience, ideally within an international nonprofit organization
At least one year working with Microsoft suite, database management, cloud- and web-based communications
Advanced Excel skills required
.Spanish/French language skills an asset
US work authorization required for this position
Potential Salary: Salary range is between 57,000 and 64,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter by the date of August 11, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Job Summary
Hawkeye Community College’s Athletics program is looking for a part-time Men’s and Women’s Assistant Track & Field / Cross Country Coach to join their team.
The Assistant Cross Country/Track & Field Coach assists with the supervision and coaching of practices and competitions with an emphasis on cross country and distance events. This position will aid in recruiting student athletes, directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department varies and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 15 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball (new in 2023) and men & women’s bowling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists in the supervision and instruction of all practices and competitions.
Recruits’ student-athletes for the Track & Field / Cross Country
Collaborates with the Offices of Admissions, Financial Aid, and Student Services for recruiting and enrolling prospective student-athletes.
Assists in the administrative operations of the Track & Field / Cross Country program to include scheduling, team travel, etc.
Assists in monitoring and nurturing student-athletes’ academic progress toward graduation at the college and placement at four-year colleges and universities.
Promotes positive public relations for the Track & Field / Cross Country
Provides first aid in emergency situations and complete annual blood borne pathogen training and CPR certification.
Performs set-up, tear-downs, and storage of equipment.
Enforces and maintains all safety policies and procedures.
Performs other duties as assigned by the Head Track & Field / Cross Country Coach or administration.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
High School diploma or equivalent.
Two (2) years coaching and/or competing.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Strong commitment to high ethical standards and integrity.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer. Must be able to obtain additional endorsements as needed.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Demonstrated ability to travel.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Preferred Qualifications
Associates degree or higher.
One-year or more experience working with college age athletes.
One-year experience NJCAA and ICCAC policies.
One-year recruiting collegiate athletes at the NJCAA level.
Knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions.
Working Conditions
Anticipated schedule is based on the seasonal needs of the program/department.
Requires skills for succeeding in an outdoor and office environment, using technology. Requires good hand- eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is in a combination of indoor and outdoor environments. Outdoor environments may become susceptible to inclement weather conditions. During the course of the day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Describe your coaching experience.
Share your experience in Cross Country and/or Track & Field.
Describe your experience recruiting athletes.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
All required documents must be submitted in order for your application to move forward.
Priority screening is set to begin on Thursday, July 6, 2023. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jun 15, 2023
Part time
Job Summary
Hawkeye Community College’s Athletics program is looking for a part-time Men’s and Women’s Assistant Track & Field / Cross Country Coach to join their team.
The Assistant Cross Country/Track & Field Coach assists with the supervision and coaching of practices and competitions with an emphasis on cross country and distance events. This position will aid in recruiting student athletes, directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department varies and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 15 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball (new in 2023) and men & women’s bowling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists in the supervision and instruction of all practices and competitions.
Recruits’ student-athletes for the Track & Field / Cross Country
Collaborates with the Offices of Admissions, Financial Aid, and Student Services for recruiting and enrolling prospective student-athletes.
Assists in the administrative operations of the Track & Field / Cross Country program to include scheduling, team travel, etc.
Assists in monitoring and nurturing student-athletes’ academic progress toward graduation at the college and placement at four-year colleges and universities.
Promotes positive public relations for the Track & Field / Cross Country
Provides first aid in emergency situations and complete annual blood borne pathogen training and CPR certification.
Performs set-up, tear-downs, and storage of equipment.
Enforces and maintains all safety policies and procedures.
Performs other duties as assigned by the Head Track & Field / Cross Country Coach or administration.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
High School diploma or equivalent.
Two (2) years coaching and/or competing.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Strong commitment to high ethical standards and integrity.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer. Must be able to obtain additional endorsements as needed.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Demonstrated ability to travel.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Preferred Qualifications
Associates degree or higher.
One-year or more experience working with college age athletes.
One-year experience NJCAA and ICCAC policies.
One-year recruiting collegiate athletes at the NJCAA level.
Knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions.
Working Conditions
Anticipated schedule is based on the seasonal needs of the program/department.
Requires skills for succeeding in an outdoor and office environment, using technology. Requires good hand- eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is in a combination of indoor and outdoor environments. Outdoor environments may become susceptible to inclement weather conditions. During the course of the day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Describe your coaching experience.
Share your experience in Cross Country and/or Track & Field.
Describe your experience recruiting athletes.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
All required documents must be submitted in order for your application to move forward.
Priority screening is set to begin on Thursday, July 6, 2023. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
About the Program:
There isn’t a silver bullet, or a single pressure point to solve the climate crisis. It will require an army of actors, a menu of pathways and an array of interventions in the right places. Tailoring approaches to these unique situations is the sweet spot for the Climate Program at World Resources Institute. We help policymakers, businesses, and civil society at the local, national, and international levels advance the deep structural shifts necessary to address climate change. Within the Global Climate Program, the National Climate Action (NCA) initiative works with countries to achieve their climate objectives, build strong and climate resilient economies that navigate a just transition to a more climate-aligned future, and help design long-term climate strategies to get key countries to net-zero emissions by 2050.
Job Highlight:
This position is remote-eligible and only for consideration within the United States, where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
WRI’s Climate Program requires an individual to help support a diverse team of experts as a Project Coordinator with the National Climate Action initiative. You will support the Long-Term Strategies project focused on shifting climate policies in five major emerging economies that account for nearly 40% of greenhouse gas emissions and strives to improve governments’ readiness to implement actions following the long-term transitions necessary to limit warming and achieve the goals of the Paris Agreement. In this role, you will support the financial and administrative operations of the Long-Term Strategies and other projects under the National Climate Action initiative. You will provide important support to senior managers and project teams. Specific responsibilities will include drafting and monitoring contracts and procurements, processing payments, facilitating outreach efforts and events, managing team meetings, tracking expenditures, and supporting budgets, financial proposals, and grant reports, and other tasks as assigned. Position available for work in the DC office or remote in select states in the US with manager approval.
What you will do:
Financial Management (35% time)
Prepare final financial report for project’s main donor and work with relevant departments to finalize report and accompany audit process
Update and maintain project budgets including shared grants, cost-share, and other project financial arrangements
Regularly review, update, and monitor all transactions, commitments, and revenue prospects for projects
Solicit, review and process invoices and other payments in compliance with established WRI policy
Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future fiscal year annual budget submissions
Collaborate with other NCA-related projects across WRI to coordinate on staffing, fundraising, and financial management
Grant Management (25% time)
Support financial report for project management and external donors and work with relevant departments to document expenses and prepare for audits
Draft grant proposal budgets and support the collection and submission of formal proposals for team fundraising
Support donor and grants management by supporting upkeep of company database and other knowledge management systems
Monitor and advise team on maintaining compliance with terms and conditions of complex grant and contract agreements
Project Management (25% time)
Support project managers in coordinating with external partners, and provide close liaison with WRI staff across programs and departments, and operations teams at WRI international offices
Process contracts, procurement documents, work orders, and other formal documentation for project commitments
Prepare and maintain sub-agreements and contracts in collaboration with project team ensuring agreements are completed on time, including the accurate submission of progress and financial reports
Support partner management by reviewing and drafting language for contracts, reviewing interim and final reports, and ensuring all supporting documentation is accurate and provided; remind them of deadlines, and keep records of all their documents (reports, invoices, receipts, etc.)
Maintain project status tracker to gather relevant information and activity inputs to support required narrative reports
Administration & Events Management (15% time)
Coordinate team meetings and help coordinate team’s planning processes, including responsibilities for meeting notes, action items, etc.
Coordinate recruitment and manage onboarding of new team members members and interns
Keep electronic filing system for project documents including contracts, reports and relevant backup documentation, such as invoices and timesheets
Coordinate conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants
What you will need:
Education: Bachelor's degree required or sufficient work experience to demonstrate equivalent professional competency; 1+ years of relevant, full-time work experience, preferably including familiarity with financial management, grants or contract management, or nonprofit operations;
Experience: Demonstrated strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Teams, Zoom), with CRM database (Salesforce) and budgeting preferred
Organized thinker with an interest in program operations, grant compliance, and financial management
Ability to work independently with minimal supervision, including proactively identifying problems and working with team members to develop solutions
Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
How to Apply:
Please submit a resume with cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary and generous PTO that increase with tenure.
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
Opportunity to provide impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that focuses diversity, equity, and inclusion in our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect our Earth’s natural resources and their capacity to provide for current and future generations.
Our values are shared ideals: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. W e are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Human Resources carefully reviews all applications.
May 30, 2023
Full time
About the Program:
There isn’t a silver bullet, or a single pressure point to solve the climate crisis. It will require an army of actors, a menu of pathways and an array of interventions in the right places. Tailoring approaches to these unique situations is the sweet spot for the Climate Program at World Resources Institute. We help policymakers, businesses, and civil society at the local, national, and international levels advance the deep structural shifts necessary to address climate change. Within the Global Climate Program, the National Climate Action (NCA) initiative works with countries to achieve their climate objectives, build strong and climate resilient economies that navigate a just transition to a more climate-aligned future, and help design long-term climate strategies to get key countries to net-zero emissions by 2050.
Job Highlight:
This position is remote-eligible and only for consideration within the United States, where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
WRI’s Climate Program requires an individual to help support a diverse team of experts as a Project Coordinator with the National Climate Action initiative. You will support the Long-Term Strategies project focused on shifting climate policies in five major emerging economies that account for nearly 40% of greenhouse gas emissions and strives to improve governments’ readiness to implement actions following the long-term transitions necessary to limit warming and achieve the goals of the Paris Agreement. In this role, you will support the financial and administrative operations of the Long-Term Strategies and other projects under the National Climate Action initiative. You will provide important support to senior managers and project teams. Specific responsibilities will include drafting and monitoring contracts and procurements, processing payments, facilitating outreach efforts and events, managing team meetings, tracking expenditures, and supporting budgets, financial proposals, and grant reports, and other tasks as assigned. Position available for work in the DC office or remote in select states in the US with manager approval.
What you will do:
Financial Management (35% time)
Prepare final financial report for project’s main donor and work with relevant departments to finalize report and accompany audit process
Update and maintain project budgets including shared grants, cost-share, and other project financial arrangements
Regularly review, update, and monitor all transactions, commitments, and revenue prospects for projects
Solicit, review and process invoices and other payments in compliance with established WRI policy
Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future fiscal year annual budget submissions
Collaborate with other NCA-related projects across WRI to coordinate on staffing, fundraising, and financial management
Grant Management (25% time)
Support financial report for project management and external donors and work with relevant departments to document expenses and prepare for audits
Draft grant proposal budgets and support the collection and submission of formal proposals for team fundraising
Support donor and grants management by supporting upkeep of company database and other knowledge management systems
Monitor and advise team on maintaining compliance with terms and conditions of complex grant and contract agreements
Project Management (25% time)
Support project managers in coordinating with external partners, and provide close liaison with WRI staff across programs and departments, and operations teams at WRI international offices
Process contracts, procurement documents, work orders, and other formal documentation for project commitments
Prepare and maintain sub-agreements and contracts in collaboration with project team ensuring agreements are completed on time, including the accurate submission of progress and financial reports
Support partner management by reviewing and drafting language for contracts, reviewing interim and final reports, and ensuring all supporting documentation is accurate and provided; remind them of deadlines, and keep records of all their documents (reports, invoices, receipts, etc.)
Maintain project status tracker to gather relevant information and activity inputs to support required narrative reports
Administration & Events Management (15% time)
Coordinate team meetings and help coordinate team’s planning processes, including responsibilities for meeting notes, action items, etc.
Coordinate recruitment and manage onboarding of new team members members and interns
Keep electronic filing system for project documents including contracts, reports and relevant backup documentation, such as invoices and timesheets
Coordinate conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants
What you will need:
Education: Bachelor's degree required or sufficient work experience to demonstrate equivalent professional competency; 1+ years of relevant, full-time work experience, preferably including familiarity with financial management, grants or contract management, or nonprofit operations;
Experience: Demonstrated strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Teams, Zoom), with CRM database (Salesforce) and budgeting preferred
Organized thinker with an interest in program operations, grant compliance, and financial management
Ability to work independently with minimal supervision, including proactively identifying problems and working with team members to develop solutions
Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
How to Apply:
Please submit a resume with cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary and generous PTO that increase with tenure.
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
Opportunity to provide impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that focuses diversity, equity, and inclusion in our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect our Earth’s natural resources and their capacity to provide for current and future generations.
Our values are shared ideals: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. W e are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Human Resources carefully reviews all applications.
Job Summary
Hawkeye Community College’s Athletics program is looking for a part-time Assistant Dance Coach to join their team. The program has 25+ student-athletes each year that compete primarily in pom, hip-hop, and jazz. The dance team competes in local competitions, showcases, and the Iowa State Dance Championship. The team also travels to Orlando, Florida each year to compete at the UDA College National Championship.
The Assistant Dance Coach assists with the supervision and coaching of practices and competitions addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. This position will aid in recruiting students, managing practice and travel schedules, and supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department vary and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 15 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball (new in 2023) and men & women’s bowling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists in the supervision and instruction of all practices and competitions.
Recruits’ student-athletes for the dance program.
Collaborates with the Offices of Admissions, Financial Aid, and Student Services for recruiting and enrolling prospective student-athletes.
Assists in the administrative operations of the dance program to include scheduling, team travel, etc.
Assists in monitoring and nurturing student-athletes’ academic progress toward graduation at the college and placement at four-year colleges and universities.
Promotes positive public relations for the dance program.
Provides first aid in emergency situations and complete annual blood borne pathogen training and CPR certification.
Performs set-up, tear-downs, and storage of equipment.
Enforces and maintains all safety policies and procedures.
Performs other duties as assigned by the Head Dance Coach or administration.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
High School diploma or equivalent.
Two (2) years coaching and/or competing.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Strong commitment to high ethical standards and integrity.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer. Must be able to obtain additional endorsements as needed.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Demonstrated ability to travel.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Preferred Qualifications
Associates degree or higher.
One-year or more experience working with college age athletes.
One-year experience NJCAA and ICCAC policies.
One-year recruiting collegiate athletes at the NJCAA level.
Knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions.
Working Conditions
Anticipated schedule is August through March, Monday through Thursday 6:00am to 7:30am and occasional weekends for competitions.
Requires skills for succeeding in an outdoor and office environment, using technology. Requires good hand- eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is in a combination of indoor and outdoor environments. Outdoor environments may become susceptible to inclement weather conditions. During the course of the day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Describe your coaching experience.
Share your experience dancing and/or instructing at a dance studio.
Describe your experience recruiting athletes/dancers.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
All required documents must be submitted in order for your application to move forward.
Priority screening is set to begin on Monday, May 15, 2023. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Apr 19, 2023
Part time
Job Summary
Hawkeye Community College’s Athletics program is looking for a part-time Assistant Dance Coach to join their team. The program has 25+ student-athletes each year that compete primarily in pom, hip-hop, and jazz. The dance team competes in local competitions, showcases, and the Iowa State Dance Championship. The team also travels to Orlando, Florida each year to compete at the UDA College National Championship.
The Assistant Dance Coach assists with the supervision and coaching of practices and competitions addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. This position will aid in recruiting students, managing practice and travel schedules, and supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department vary and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 15 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball (new in 2023) and men & women’s bowling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists in the supervision and instruction of all practices and competitions.
Recruits’ student-athletes for the dance program.
Collaborates with the Offices of Admissions, Financial Aid, and Student Services for recruiting and enrolling prospective student-athletes.
Assists in the administrative operations of the dance program to include scheduling, team travel, etc.
Assists in monitoring and nurturing student-athletes’ academic progress toward graduation at the college and placement at four-year colleges and universities.
Promotes positive public relations for the dance program.
Provides first aid in emergency situations and complete annual blood borne pathogen training and CPR certification.
Performs set-up, tear-downs, and storage of equipment.
Enforces and maintains all safety policies and procedures.
Performs other duties as assigned by the Head Dance Coach or administration.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
High School diploma or equivalent.
Two (2) years coaching and/or competing.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Strong commitment to high ethical standards and integrity.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer. Must be able to obtain additional endorsements as needed.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Demonstrated ability to travel.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Preferred Qualifications
Associates degree or higher.
One-year or more experience working with college age athletes.
One-year experience NJCAA and ICCAC policies.
One-year recruiting collegiate athletes at the NJCAA level.
Knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions.
Working Conditions
Anticipated schedule is August through March, Monday through Thursday 6:00am to 7:30am and occasional weekends for competitions.
Requires skills for succeeding in an outdoor and office environment, using technology. Requires good hand- eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is in a combination of indoor and outdoor environments. Outdoor environments may become susceptible to inclement weather conditions. During the course of the day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Describe your coaching experience.
Share your experience dancing and/or instructing at a dance studio.
Describe your experience recruiting athletes/dancers.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
All required documents must be submitted in order for your application to move forward.
Priority screening is set to begin on Monday, May 15, 2023. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Job Summary
The Office of the President at Hawkeye Community College is looking for a highly organized, self-motivated and people-centered individual to join our team as an Assistant to the President / Board Secretary. If you are a proactive problem-solver, with excellent communication skills and attention to detail, this may be for you!
As the Assistant to the President, you will play a critical role in Hawkeye’s mission by ensuring successful administrative operations within the Office of the President and Board of Trustees. This position is a multi-faceted role and your responsibilities would include, but not limited to, providing critical support through relationship management, facilitating communication, planning of events, drafting and editing various documents, scheduling meetings as well as managing the President’s calendar.
Additionally, you would be working on special projects and coordinating activities of the Board of Trustees, which includes preparation of agenda materials and attending all Board Meetings. As the Assistant to the President, you must possess and model a professional demeanor and be able to handle confidential/sensitive information with discretion.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Reports directly to the President.
Assists the President in their goals, including all relevant matters concerning the Board of Trustees.
Maintains the President’s calendar. Responsible for scheduling meetings and appointments. Makes travel arrangements as needed.
Fields incoming office inquiries via in-person, telephone, or email.
Coordinates special events as assigned by the President and/or as pertinent to the Board of Trustees and the College.
Coordinates, prepares, and files reports required by the college as well as local, state, and federal governments. Determines proper file designations and maintains an electronic or physical filing system for correspondence, records, reports, etc.
Provides executive support to the Board of Trustees in the coordination of services, activities, and duties as outlined in the Code of Iowa to ensure that all legal requirements for the board are met.
Maintains the official Board Policy Governance Manual. Drafts revisions as needed in collaboration with the President and Board.
Prepares all election papers for the Board of Trustees, including all election and special levy/bond papers and files with the County Auditor all nomination papers and resolutions necessary for publication for annual elections.
Makes all arrangements for special board meetings including retreats and Policy Governance training/updates for all new and current Board members.
Performs required Board secretary duties as outlined in the Code of Iowa, to include record preservation, taking meeting minutes, collaborating with Treasurer to keep accurate financial records of expenses and funds.
Ensures all legal requirements are met regarding board meeting proceedings including Code of Iowa 279 and 260C appeals and Chapter 20 and 21 closed and exempt board sessions.
Composes correspondence, reports, and other documents containing sensitive information.
Collects and compiles information on budgets and other projects.
Assists the President in gathering and compiling data for presentations and/or Board of Trustees using presentation software, handouts. etc.
Gathers information, approvals, and related material for the processing of purchase orders.
Ensures appropriate distribution and disposition of correspondence, directives, complaints, and related materials.
Schedules meetings as needed including room reservations, catering needs, equipment needs, and inviting participants.
Makes travel arrangements for the Board of Trustees as needed.
Maintains personnel and leave records for the President’s direct reports.
Maintains college’s organizational chart.
Assists President with personal correspondence i.e., sympathy cards, get well cards, holiday greetings, news clippings, etc. for college
Assists with coordination of special projects or initiatives as directed by President.
Creates correspondence on behalf of the President and Board of Trustees.
Creates PowerPoint presentations for the President.
Prepares and maintains agendas and minutes for various groups including but not limited to: President Cabinet and President Leadership Group.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate's degree in a related field and five (5) years of administrative support experience or an equivalent combination of education and experience totaling seven (7) years.
Demonstrated understanding of postsecondary curriculum, education process and the required state documentation for community colleges.
Demonstrated understanding of institutional network procedures and reports.
Experience with budget analysis and preparation.
Experience with schedule management to include multi-departments, record and report preparation, process improvement, and document creation, maintaining complex filing systems.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Knowledge of general office equipment, procedure, protocols, and office management.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to prepare speeches, documents and presentations.
Demonstrated strong organizational, project management, event planning and problem-solving skills. with exceptional multi-tasking abilities as well as ability to anticipate needs.
Preferred Qualifications
Bachelors’ degree in related field.
Knowledge of Roberts Rule of Order.
Working Conditions
Anticipated schedule is Monday – Friday from 8:00am to 4:30 pm with evening and weekend hours on an as needed basis.
Work is performed either in or a combination of an office setting and classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, exempt position with a competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Apr 06, 2023
Full time
Job Summary
The Office of the President at Hawkeye Community College is looking for a highly organized, self-motivated and people-centered individual to join our team as an Assistant to the President / Board Secretary. If you are a proactive problem-solver, with excellent communication skills and attention to detail, this may be for you!
As the Assistant to the President, you will play a critical role in Hawkeye’s mission by ensuring successful administrative operations within the Office of the President and Board of Trustees. This position is a multi-faceted role and your responsibilities would include, but not limited to, providing critical support through relationship management, facilitating communication, planning of events, drafting and editing various documents, scheduling meetings as well as managing the President’s calendar.
Additionally, you would be working on special projects and coordinating activities of the Board of Trustees, which includes preparation of agenda materials and attending all Board Meetings. As the Assistant to the President, you must possess and model a professional demeanor and be able to handle confidential/sensitive information with discretion.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Reports directly to the President.
Assists the President in their goals, including all relevant matters concerning the Board of Trustees.
Maintains the President’s calendar. Responsible for scheduling meetings and appointments. Makes travel arrangements as needed.
Fields incoming office inquiries via in-person, telephone, or email.
Coordinates special events as assigned by the President and/or as pertinent to the Board of Trustees and the College.
Coordinates, prepares, and files reports required by the college as well as local, state, and federal governments. Determines proper file designations and maintains an electronic or physical filing system for correspondence, records, reports, etc.
Provides executive support to the Board of Trustees in the coordination of services, activities, and duties as outlined in the Code of Iowa to ensure that all legal requirements for the board are met.
Maintains the official Board Policy Governance Manual. Drafts revisions as needed in collaboration with the President and Board.
Prepares all election papers for the Board of Trustees, including all election and special levy/bond papers and files with the County Auditor all nomination papers and resolutions necessary for publication for annual elections.
Makes all arrangements for special board meetings including retreats and Policy Governance training/updates for all new and current Board members.
Performs required Board secretary duties as outlined in the Code of Iowa, to include record preservation, taking meeting minutes, collaborating with Treasurer to keep accurate financial records of expenses and funds.
Ensures all legal requirements are met regarding board meeting proceedings including Code of Iowa 279 and 260C appeals and Chapter 20 and 21 closed and exempt board sessions.
Composes correspondence, reports, and other documents containing sensitive information.
Collects and compiles information on budgets and other projects.
Assists the President in gathering and compiling data for presentations and/or Board of Trustees using presentation software, handouts. etc.
Gathers information, approvals, and related material for the processing of purchase orders.
Ensures appropriate distribution and disposition of correspondence, directives, complaints, and related materials.
Schedules meetings as needed including room reservations, catering needs, equipment needs, and inviting participants.
Makes travel arrangements for the Board of Trustees as needed.
Maintains personnel and leave records for the President’s direct reports.
Maintains college’s organizational chart.
Assists President with personal correspondence i.e., sympathy cards, get well cards, holiday greetings, news clippings, etc. for college
Assists with coordination of special projects or initiatives as directed by President.
Creates correspondence on behalf of the President and Board of Trustees.
Creates PowerPoint presentations for the President.
Prepares and maintains agendas and minutes for various groups including but not limited to: President Cabinet and President Leadership Group.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate's degree in a related field and five (5) years of administrative support experience or an equivalent combination of education and experience totaling seven (7) years.
Demonstrated understanding of postsecondary curriculum, education process and the required state documentation for community colleges.
Demonstrated understanding of institutional network procedures and reports.
Experience with budget analysis and preparation.
Experience with schedule management to include multi-departments, record and report preparation, process improvement, and document creation, maintaining complex filing systems.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Knowledge of general office equipment, procedure, protocols, and office management.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to prepare speeches, documents and presentations.
Demonstrated strong organizational, project management, event planning and problem-solving skills. with exceptional multi-tasking abilities as well as ability to anticipate needs.
Preferred Qualifications
Bachelors’ degree in related field.
Knowledge of Roberts Rule of Order.
Working Conditions
Anticipated schedule is Monday – Friday from 8:00am to 4:30 pm with evening and weekend hours on an as needed basis.
Work is performed either in or a combination of an office setting and classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, exempt position with a competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Job Summary
Hawkeye Community College’s Athletics program is looking for a part-time Assistant Volleyball Coach to join their team.
The Assistant Volleyball Coach assists with the supervision and coaching of practices and competitions for the men’s and women’s bowling program. This position will aid in recruiting student athletes, directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department vary and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 15 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball (new in 2023) and men & women’s bowling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists in the supervision and instruction of all practices and competitions.
Recruits student-athletes for the volleyball program.
Collaborates with the Offices of Admissions, Financial Aid, and Student Services for recruiting and enrolling prospective student-athletes.
Assists in the administrative operations of the programs to include scheduling, team travel, etc.
Assists in monitoring and nurturing student-athletes’ academic progress toward graduation at the college and placement at four-year colleges and universities.
Promotes positive public relations for the volleyball program.
Provides first aid in emergency situations and complete annual blood borne pathogen training and CPR certification.
Performs set-up, tear-downs, and storage of equipment.
Enforces and maintains all safety policies and procedures.
Performs other duties as assigned by the Head Volleyball Coach or administration.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
High School diploma or equivalent.
Two (2) years coaching and/or competing in Volleyball.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Strong commitment to high ethical standards and integrity.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer. Must be able to obtain additional endorsements as needed.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Demonstrated ability to travel.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Preferred Qualifications
Associates degree or higher
One-year or more experience working with college age athletes.
One-year experience NJCAA and ICCAC policies.
One-year recruiting collegiate athletes at the NJCAA level.
Knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions
Working Conditions
Schedule varies depending on season and at times can include frequent evenings, nights and weekends.
Requires skills for succeeding in an indoor, outdoor and educational environment using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an education and athletic setting. Sit, stand, bend, lift and move intermittently during working hours. Outdoor environments may become susceptible to inclement weather conditions. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Application Procedure
Complete an online application at www.hawkeyecollege.edu/employment Submit/upload a cover letter. Briefly describe your coaching and playing experience.
Share your experience recruiting athletes.
Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit the online application and all required materials by Sunday, February 19, 2023.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Feb 07, 2023
Part time
Job Summary
Hawkeye Community College’s Athletics program is looking for a part-time Assistant Volleyball Coach to join their team.
The Assistant Volleyball Coach assists with the supervision and coaching of practices and competitions for the men’s and women’s bowling program. This position will aid in recruiting student athletes, directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department vary and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 15 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball (new in 2023) and men & women’s bowling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists in the supervision and instruction of all practices and competitions.
Recruits student-athletes for the volleyball program.
Collaborates with the Offices of Admissions, Financial Aid, and Student Services for recruiting and enrolling prospective student-athletes.
Assists in the administrative operations of the programs to include scheduling, team travel, etc.
Assists in monitoring and nurturing student-athletes’ academic progress toward graduation at the college and placement at four-year colleges and universities.
Promotes positive public relations for the volleyball program.
Provides first aid in emergency situations and complete annual blood borne pathogen training and CPR certification.
Performs set-up, tear-downs, and storage of equipment.
Enforces and maintains all safety policies and procedures.
Performs other duties as assigned by the Head Volleyball Coach or administration.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
High School diploma or equivalent.
Two (2) years coaching and/or competing in Volleyball.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Strong commitment to high ethical standards and integrity.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer. Must be able to obtain additional endorsements as needed.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Demonstrated ability to travel.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Preferred Qualifications
Associates degree or higher
One-year or more experience working with college age athletes.
One-year experience NJCAA and ICCAC policies.
One-year recruiting collegiate athletes at the NJCAA level.
Knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions
Working Conditions
Schedule varies depending on season and at times can include frequent evenings, nights and weekends.
Requires skills for succeeding in an indoor, outdoor and educational environment using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an education and athletic setting. Sit, stand, bend, lift and move intermittently during working hours. Outdoor environments may become susceptible to inclement weather conditions. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Application Procedure
Complete an online application at www.hawkeyecollege.edu/employment Submit/upload a cover letter. Briefly describe your coaching and playing experience.
Share your experience recruiting athletes.
Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit the online application and all required materials by Sunday, February 19, 2023.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Job Summary
Hawkeye Community College’s Athletics program is looking for a part-time Assistant Soccer Coach to join their team.
The Assistant Soccer Coach assists with the supervision and coaching of practices and competitions for the men’s and women’s bowling program. This position will aid in recruiting student athletes, directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department vary and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 15 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball (new in 2023) and men & women’s bowling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists in the supervision and instruction of all soccer practices and competitions.
Recruits student-athletes for the soccer program.
Collaborates with the Offices of Admissions, Financial Aid, and Student Services for recruiting and enrolling prospective student-athletes.
Assists in the administrative operations of the programs to include scheduling, team travel, etc.
Assists in monitoring and nurturing student-athletes’ academic progress toward graduation at the college and placement at four-year colleges and universities.
Promotes positive public relations for the soccer program.
Provides first aid in emergency situations and complete annual blood borne pathogen training and CPR certification.
Performs set-up, tear-downs, and storage of equipment.
Enforces and maintains all safety policies and procedures.
Performs other duties as assigned by the Head Soccer Coach or administration.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
High School diploma or equivalent.
Two (2) years coaching and/or competing in soccer.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Strong commitment to high ethical standards and integrity.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer. Must be able to obtain additional endorsements as needed.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Demonstrated ability to travel.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Preferred Qualifications
Associates degree or higher
One-year or more experience working with college age athletes.
One-year experience NJCAA and ICCAC policies.
One-year recruiting collegiate athletes at the NJCAA level.
Knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions
Working Conditions
Schedule varies depending on season and at times can include frequent evenings, nights and weekends.
Requires skills for succeeding in an indoor, outdoor and educational environment using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an education and athletic setting. Sit, stand, bend, lift and move intermittently during working hours. Outdoor environments may become susceptible to inclement weather conditions. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Feb 07, 2023
Full time
Job Summary
Hawkeye Community College’s Athletics program is looking for a part-time Assistant Soccer Coach to join their team.
The Assistant Soccer Coach assists with the supervision and coaching of practices and competitions for the men’s and women’s bowling program. This position will aid in recruiting student athletes, directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department vary and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 15 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball (new in 2023) and men & women’s bowling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists in the supervision and instruction of all soccer practices and competitions.
Recruits student-athletes for the soccer program.
Collaborates with the Offices of Admissions, Financial Aid, and Student Services for recruiting and enrolling prospective student-athletes.
Assists in the administrative operations of the programs to include scheduling, team travel, etc.
Assists in monitoring and nurturing student-athletes’ academic progress toward graduation at the college and placement at four-year colleges and universities.
Promotes positive public relations for the soccer program.
Provides first aid in emergency situations and complete annual blood borne pathogen training and CPR certification.
Performs set-up, tear-downs, and storage of equipment.
Enforces and maintains all safety policies and procedures.
Performs other duties as assigned by the Head Soccer Coach or administration.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
High School diploma or equivalent.
Two (2) years coaching and/or competing in soccer.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Strong commitment to high ethical standards and integrity.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer. Must be able to obtain additional endorsements as needed.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Demonstrated ability to travel.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Preferred Qualifications
Associates degree or higher
One-year or more experience working with college age athletes.
One-year experience NJCAA and ICCAC policies.
One-year recruiting collegiate athletes at the NJCAA level.
Knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions
Working Conditions
Schedule varies depending on season and at times can include frequent evenings, nights and weekends.
Requires skills for succeeding in an indoor, outdoor and educational environment using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an education and athletic setting. Sit, stand, bend, lift and move intermittently during working hours. Outdoor environments may become susceptible to inclement weather conditions. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Reports To: Head Bowling Coach
Job Summary
Hawkeye Community College’s Athletics program is looking for a part-time Assistant Men’s and Women’s Bowling Coach to join their team.
The Assistant Bowling Coach assists with the supervision and coaching of practices and competitions for the men’s and women’s bowling program. This position will aid in recruiting student athletes, directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department vary and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 15 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball (new in 2023) and men & women’s bowling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists with all facets of practices and competitions for men’s and women’s programs.
Recruits’ students and maintains specific roster sizes for men’s and women’s programs.
Collaborates with the Offices of Admissions and Student Services for recruiting and enrolling prospective student-athletes from point of inquiry through registration.
Assists in the administrative operations of the programs, i.e. scheduling, team travel, etc.
Monitors, assists, and nurtures student-athletes’ academic progress at the college and assists with placement at four-year colleges and universities.
Assists in the marketing and promotion of the program.
Provides first aid in emergency situations and completes required blood borne pathogen training and CPR certification.
Enforces all safety policies and procedures.
Performs set-up, tear-down, and storage of equipment.
Performs general professional staff responsibilities.
Performs other duties as assigned.
Minimum Qualifications
High school diploma or equivalent.
Minimum of two years coaching and/or competing in bowling.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer.
Demonstrated ability to communicate effectively.
Demonstrated ability to commit to high ethical standards and integrity.
Demonstrated ability to cultivate and promote a positive student-athlete experience.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Demonstrated ability to travel.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Preferred Qualifications
Associates degree or higher
One-year experience working with college age athletes.
One-year experience NJCAA and ICCAC policies.
One-year recruiting collegiate athletes at the NJCAA level.
Knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Working Conditions
Requires skills for succeeding in an educational environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an education and athletic setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Application Procedure
Complete an online application at www.hawkeyecollege.edu/employment Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter.
Submit the online application and all required materials by July 10, 2022. Preference will be given to applicants who submit the required materials on or before July 10, 2022. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jun 23, 2022
Part time
Reports To: Head Bowling Coach
Job Summary
Hawkeye Community College’s Athletics program is looking for a part-time Assistant Men’s and Women’s Bowling Coach to join their team.
The Assistant Bowling Coach assists with the supervision and coaching of practices and competitions for the men’s and women’s bowling program. This position will aid in recruiting student athletes, directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department vary and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 15 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball (new in 2023) and men & women’s bowling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists with all facets of practices and competitions for men’s and women’s programs.
Recruits’ students and maintains specific roster sizes for men’s and women’s programs.
Collaborates with the Offices of Admissions and Student Services for recruiting and enrolling prospective student-athletes from point of inquiry through registration.
Assists in the administrative operations of the programs, i.e. scheduling, team travel, etc.
Monitors, assists, and nurtures student-athletes’ academic progress at the college and assists with placement at four-year colleges and universities.
Assists in the marketing and promotion of the program.
Provides first aid in emergency situations and completes required blood borne pathogen training and CPR certification.
Enforces all safety policies and procedures.
Performs set-up, tear-down, and storage of equipment.
Performs general professional staff responsibilities.
Performs other duties as assigned.
Minimum Qualifications
High school diploma or equivalent.
Minimum of two years coaching and/or competing in bowling.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer.
Demonstrated ability to communicate effectively.
Demonstrated ability to commit to high ethical standards and integrity.
Demonstrated ability to cultivate and promote a positive student-athlete experience.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Demonstrated ability to travel.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Preferred Qualifications
Associates degree or higher
One-year experience working with college age athletes.
One-year experience NJCAA and ICCAC policies.
One-year recruiting collegiate athletes at the NJCAA level.
Knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Working Conditions
Requires skills for succeeding in an educational environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an education and athletic setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Application Procedure
Complete an online application at www.hawkeyecollege.edu/employment Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter.
Submit the online application and all required materials by July 10, 2022. Preference will be given to applicants who submit the required materials on or before July 10, 2022. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
At Rock Health, we’re making healthcare massively better by investing in the next generation of entrepreneurs, advising major corporations on what matters in digital health, and working to scale health equity for all humanity.
About Rock Health Advisory:
Rock Health Advisory supports leaders within major corporations on strategic initiatives to change healthcare for the better. Through our consulting practice and membership program, we help teams at leading Fortune 500 companies—across healthcare, technology, retail, and more—on strategies to bridge the gap between entrepreneurial innovation and the status quo by improving their existing products and services and building new ones. Put simply, our mandate is impact. We want to make healthcare massively better for every human being.
About the Role:
We’re hiring a detail-oriented and organized Business Operations Coordinator to work within our growing digital health Consulting practice. You will work directly with the General Manager and Principal as well as the Business Operations Manager of the Consulting practice. You will also interface with the rest of the Rock Health team and work closely with clients and external stakeholders.
We are looking for someone eager to grow alongside our growing organization. You will learn a ton about different aspects of running and growing a business and have the chance to take on new opportunities as they emerge.
This role is remote, however the team travels to meet in person every ~2 months in various cities for co-working weeks. There are also planned events that happen throughout the year that you may be required to attend.
About You:
You are a problem solver, always one step ahead with a solution to whatever comes up. You can manage multiple balls in the air without dropping them. You have attention to detail and an eye for value-added improvements. You are organized, but don’t let the process bog you down. You are a positive, open, and reliable teammate—someone your team can always count on. You are eager to work in a team environment that presents opportunities to grow and develop professional skills that are transferable to various career paths. You know that doing excellent work means sharing responsibility and supporting your teammates. You are a resilient person, capable of embracing change and are comfortable with ambiguous situations that require you to learn on-the-job.
You are excited by the opportunity to work on a growing team at Rock Health and to build your skillset.
Responsibilities:
Right hand person for General Manager and Principal(s) of Rock Health Consulting:
Maintaining communication with clients as well as internal team members
Owning calendar management, including scheduling (maintaining communication with clients and internal team members, helping to troubleshoot conflicts, prioritizing and making judgment calls)
Managing contacts and correspondence, supporting CRM maintenance, and drafting and responding to emails
Organizing travel plans
Processing GM and Principal(s) expenses
Coordinating in-person meetings when traveling to other locations/conferences
Support to Business Operations Manager of Rock Health Consulting:
Planning and organizing team events and cowork weeks
Assisting with various urgent or time sensitive tasks that may arise on a daily basis
Serving as a thought partner on streamlining and designing new processes as the consulting practice grows (ie: recruiting, consulting team activities and agenda)
Sustaining organizational document and knowledge management
Qualifications:
Excellent organization skills, ability to maintain and develop trackers
Strong attention to detail, without losing sight of the bigger picture
Ability to assist with multiple projects at once, and prioritize in the face of numerous tasks
Passion for helping those around you and fostering a positive team environment
Competence with Google workspace, Slack, Zoom, and ability to learn new tools quickly
2-5 years of experience in an operational role, chief-of-staff, or executive admin role is a major plus
May 20, 2022
Full time
At Rock Health, we’re making healthcare massively better by investing in the next generation of entrepreneurs, advising major corporations on what matters in digital health, and working to scale health equity for all humanity.
About Rock Health Advisory:
Rock Health Advisory supports leaders within major corporations on strategic initiatives to change healthcare for the better. Through our consulting practice and membership program, we help teams at leading Fortune 500 companies—across healthcare, technology, retail, and more—on strategies to bridge the gap between entrepreneurial innovation and the status quo by improving their existing products and services and building new ones. Put simply, our mandate is impact. We want to make healthcare massively better for every human being.
About the Role:
We’re hiring a detail-oriented and organized Business Operations Coordinator to work within our growing digital health Consulting practice. You will work directly with the General Manager and Principal as well as the Business Operations Manager of the Consulting practice. You will also interface with the rest of the Rock Health team and work closely with clients and external stakeholders.
We are looking for someone eager to grow alongside our growing organization. You will learn a ton about different aspects of running and growing a business and have the chance to take on new opportunities as they emerge.
This role is remote, however the team travels to meet in person every ~2 months in various cities for co-working weeks. There are also planned events that happen throughout the year that you may be required to attend.
About You:
You are a problem solver, always one step ahead with a solution to whatever comes up. You can manage multiple balls in the air without dropping them. You have attention to detail and an eye for value-added improvements. You are organized, but don’t let the process bog you down. You are a positive, open, and reliable teammate—someone your team can always count on. You are eager to work in a team environment that presents opportunities to grow and develop professional skills that are transferable to various career paths. You know that doing excellent work means sharing responsibility and supporting your teammates. You are a resilient person, capable of embracing change and are comfortable with ambiguous situations that require you to learn on-the-job.
You are excited by the opportunity to work on a growing team at Rock Health and to build your skillset.
Responsibilities:
Right hand person for General Manager and Principal(s) of Rock Health Consulting:
Maintaining communication with clients as well as internal team members
Owning calendar management, including scheduling (maintaining communication with clients and internal team members, helping to troubleshoot conflicts, prioritizing and making judgment calls)
Managing contacts and correspondence, supporting CRM maintenance, and drafting and responding to emails
Organizing travel plans
Processing GM and Principal(s) expenses
Coordinating in-person meetings when traveling to other locations/conferences
Support to Business Operations Manager of Rock Health Consulting:
Planning and organizing team events and cowork weeks
Assisting with various urgent or time sensitive tasks that may arise on a daily basis
Serving as a thought partner on streamlining and designing new processes as the consulting practice grows (ie: recruiting, consulting team activities and agenda)
Sustaining organizational document and knowledge management
Qualifications:
Excellent organization skills, ability to maintain and develop trackers
Strong attention to detail, without losing sight of the bigger picture
Ability to assist with multiple projects at once, and prioritize in the face of numerous tasks
Passion for helping those around you and fostering a positive team environment
Competence with Google workspace, Slack, Zoom, and ability to learn new tools quickly
2-5 years of experience in an operational role, chief-of-staff, or executive admin role is a major plus
Assistant Men's & Women's Cross Country / Track & Field Coach
Distance Events Emphasis
Part-Time
Reports To: Head Cross Country/Track and Field Coach
Job Summary
Hawkeye Community College’s Athletics program is looking for a part-time Assistant Men’s and Women’s Cross Country / Track and Field Coach to join their team.
The Assistant Cross Country/Track & Field Coach assists with the supervision and coaching of practices and competitions with an emphasis on cross country and distance events. This position will aid in recruiting student athletes, directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department varies and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 14 athletic programs to include: sports shooting, men & women’s Soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, and men & women’s bowling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists with all facets of practices and competitions with an emphasis on cross country and distance events.
Recruits students and maintains specific roster sizes for men’s and women’s programs.
Collaborates with the Offices of Admissions and Student Services for recruiting and enrolling prospective student-athletes from point of inquiry through registration.
Assists in the administrative operations of the programs, i.e. scheduling, team travel, etc.
Monitors, assists, and nurtures student-athletes’ academic progress at the college and assists with placement at four-year colleges and universities.
Assists in the marketing and promotion of the program.
Provides first aid in emergency situations and completes required blood borne pathogen training and CPR certification.
Enforces all safety policies and procedures.
Performs set-up, tear-down, and storage of equipment.
General professional staff responsibilities.
Performs other duties as assigned.
Minimum Qualifications
High school diploma or equivalent.
Minimum of two years coaching and/or competing in cross country or track and field.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer.
Demonstrated ability to communicate effectively.
Demonstrated ability to commit to high ethical standards and integrity.
Demonstrated ability to cultivate and promote a positive student-athlete experience.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer.
Demonstrated ability to travel.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Preferred Qualifications
Associates degree or higher.
One-year experience working with college age athletes.
One-year experience NJCAA and ICCAC policies.
One-year recruiting collegiate athletes at the NJCAA level.
Knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Working Conditions
Requires skills for succeeding in an educational environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an education and athletic setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Application Procedure
Complete an online application at www.hawkeyecollege.edu/employment Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter.
Submit the online application and all required materials by Sunday, May 22, 2022. Preference will be given to applicants who submit the required materials on or before May 22nd. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
May 02, 2022
Part time
Assistant Men's & Women's Cross Country / Track & Field Coach
Distance Events Emphasis
Part-Time
Reports To: Head Cross Country/Track and Field Coach
Job Summary
Hawkeye Community College’s Athletics program is looking for a part-time Assistant Men’s and Women’s Cross Country / Track and Field Coach to join their team.
The Assistant Cross Country/Track & Field Coach assists with the supervision and coaching of practices and competitions with an emphasis on cross country and distance events. This position will aid in recruiting student athletes, directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department varies and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 14 athletic programs to include: sports shooting, men & women’s Soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, and men & women’s bowling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists with all facets of practices and competitions with an emphasis on cross country and distance events.
Recruits students and maintains specific roster sizes for men’s and women’s programs.
Collaborates with the Offices of Admissions and Student Services for recruiting and enrolling prospective student-athletes from point of inquiry through registration.
Assists in the administrative operations of the programs, i.e. scheduling, team travel, etc.
Monitors, assists, and nurtures student-athletes’ academic progress at the college and assists with placement at four-year colleges and universities.
Assists in the marketing and promotion of the program.
Provides first aid in emergency situations and completes required blood borne pathogen training and CPR certification.
Enforces all safety policies and procedures.
Performs set-up, tear-down, and storage of equipment.
General professional staff responsibilities.
Performs other duties as assigned.
Minimum Qualifications
High school diploma or equivalent.
Minimum of two years coaching and/or competing in cross country or track and field.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer.
Demonstrated ability to communicate effectively.
Demonstrated ability to commit to high ethical standards and integrity.
Demonstrated ability to cultivate and promote a positive student-athlete experience.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer.
Demonstrated ability to travel.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Preferred Qualifications
Associates degree or higher.
One-year experience working with college age athletes.
One-year experience NJCAA and ICCAC policies.
One-year recruiting collegiate athletes at the NJCAA level.
Knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Working Conditions
Requires skills for succeeding in an educational environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an education and athletic setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Application Procedure
Complete an online application at www.hawkeyecollege.edu/employment Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter.
Submit the online application and all required materials by Sunday, May 22, 2022. Preference will be given to applicants who submit the required materials on or before May 22nd. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Assistant Men's and Women's Track & Field Coach
Throwing Event Emphasis
Part-Time
Reports To: Head Cross Country/Track and Field Coach
Job Summary
Hawkeye Community College’s Athletics program is looking for a part-time Assistant Men’s and Women’s Track and Field Coach to join their team.
The Assistant Track & Field Coach assists with the supervision and coaching of practices and competitions with an emphasis on throwing events. This position will aid in recruiting student athletes, directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department varies and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 14 athletic programs to include: sports shooting, men & women’s Soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, and men & women’s bowling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists with all facets of practices and competitions with an emphasis on throwing events.
Recruits students and maintains specific roster sizes for men’s and women’s programs.
Collaborates with the Offices of Admissions and Student Services for recruiting and enrolling prospective student-athletes from point of inquiry through registration.
Assists in the administrative operations of the programs, i.e. scheduling, team travel, etc.
Monitors, assists, and nurtures student-athletes’ academic progress at the college and assists with placement at four-year colleges and universities.
Assists in the marketing and promotion of the program.
Provides first aid in emergency situations and completes required blood borne pathogen training and CPR certification.
Enforces all safety policies and procedures.
Performs set-up, tear-down, and storage of equipment.
General professional staff responsibilities.
Performs other duties as assigned.
Minimum Qualifications
High school diploma or equivalent.
Minimum of two years coaching and/or competing in track and field.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer.
Demonstrated ability to communicate effectively.
Demonstrated ability to commit to high ethical standards and integrity.
Demonstrated ability to cultivate and promote a positive student-athlete experience.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer.
Demonstrated ability to travel.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Preferred Qualifications
Associates degree or higher.
One-year experience working with college age athletes.
One-year experience NJCAA and ICCAC policies.
One-year recruiting collegiate athletes at the NJCAA level.
Knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Working Conditions
Requires skills for succeeding in an educational environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an education and athletic setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Application Procedure
Complete an online application at www.hawkeyecollege.edu/employment Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter.
Submit the online application and all required materials by Sunday, May 22, 2022. Preference will be given to applicants who submit the required materials on or before May 22nd. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
May 02, 2022
Part time
Assistant Men's and Women's Track & Field Coach
Throwing Event Emphasis
Part-Time
Reports To: Head Cross Country/Track and Field Coach
Job Summary
Hawkeye Community College’s Athletics program is looking for a part-time Assistant Men’s and Women’s Track and Field Coach to join their team.
The Assistant Track & Field Coach assists with the supervision and coaching of practices and competitions with an emphasis on throwing events. This position will aid in recruiting student athletes, directing practices, managing practice and travel schedules, as well as, supervising team conduct during competition, travel, tournaments, and other events where the team is represented. Furthermore, this position participates in the planning, organizing, and execution of preseason and season practices in addition to fostering a positive team atmosphere and supporting student athletes’ academic progress, retention, and graduation through mentoring activities and guidance to appropriate support services. Due to the nature of the work involved in coaching; many weeks will entail morning, evening, and weekend hours. Needs of the department varies and the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 14 athletic programs to include: sports shooting, men & women’s Soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, and men & women’s bowling. The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists with all facets of practices and competitions with an emphasis on throwing events.
Recruits students and maintains specific roster sizes for men’s and women’s programs.
Collaborates with the Offices of Admissions and Student Services for recruiting and enrolling prospective student-athletes from point of inquiry through registration.
Assists in the administrative operations of the programs, i.e. scheduling, team travel, etc.
Monitors, assists, and nurtures student-athletes’ academic progress at the college and assists with placement at four-year colleges and universities.
Assists in the marketing and promotion of the program.
Provides first aid in emergency situations and completes required blood borne pathogen training and CPR certification.
Enforces all safety policies and procedures.
Performs set-up, tear-down, and storage of equipment.
General professional staff responsibilities.
Performs other duties as assigned.
Minimum Qualifications
High school diploma or equivalent.
Minimum of two years coaching and/or competing in track and field.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer.
Demonstrated ability to communicate effectively.
Demonstrated ability to commit to high ethical standards and integrity.
Demonstrated ability to cultivate and promote a positive student-athlete experience.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer.
Demonstrated ability to travel.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Preferred Qualifications
Associates degree or higher.
One-year experience working with college age athletes.
One-year experience NJCAA and ICCAC policies.
One-year recruiting collegiate athletes at the NJCAA level.
Knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Working Conditions
Requires skills for succeeding in an educational environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an education and athletic setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Application Procedure
Complete an online application at www.hawkeyecollege.edu/employment Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter.
Submit the online application and all required materials by Sunday, May 22, 2022. Preference will be given to applicants who submit the required materials on or before May 22nd. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Federal Reserve Board
Washington, District of Columbia
DESCRIPTION/RESPONSIBILITIES: Provides support, as a member of the Front Office & Communications team, for the priorities of the division director on a wide range of projects. Serves as Secretariat for S&R Division leadership teams and the Supervision Committee, and primary S&R contact for the Joint Committee of Board members and Reserve Bank presidents on supervision and regulation matters. Coordinates and contributes to division-related internal and external communications and internal briefing materials for external outreach activities. Participates in planning of division and System events and activities. Principal Duties and Responsibilities 1. Supports the work of the Front Office & Communications team in serving as secretariat for S&R Division leadership teams and the Supervision Committee, which consists of, among others, the officer in charge of supervision at each Reserve Bank. Coordinates meeting logistics, and prepares agendas and post-meeting action plans. Recommends substantive and logistical improvements to Supervision Committee operations. 2. Serves as primary S&R contact, and possibly staff coordinator, for the Joint Committee of Board members and Reserve Bank presidents on supervision and regulation matters. Coordinates logistical arrangements and agenda planning with the staff of whichever Reserve Bank president chairs the committee, and with the office of the Board’s oversight governor. 3. Oversees and contributes to the preparation of briefing materials for governors and other senior officials for external outreach activities, congressional hearings, and press conferences. This includes working closely with staff in the Office of Board Members, Office of the Secretary, and others to analyze and understand requests, identify drafters, and coordinate responses involving multiple parties. This also involves tracking progress and resolving issues to meet tight deadlines. 4. Coordinates the development of prepared materials (including, for example, the supervision and regulation section of the Board’s Annual Report and briefing books for Governors) and division-related external publications and public website content. This includes working closely with the Board’s Public Affairs staff and others. Reviews content for responsiveness and appropriateness for the intended audience and works directly with authors to revise materials accordingly. 5. Coordinates with the Board’s Congressional Liaison Office on legislative review and congressional briefing requests. 6. Coordinates, or provides support and backup to team members in coordinating, the processes to respond to external correspondence requests directed to the Federal Reserve relating to supervision and regulation. This includes analyzing requests, identifying the appropriate subject matter expert to draft a response, coordinating drafts involving multiple parties (including senior officers and staff in S&R and other divisions), tracking progress, analyzing the responses received from subject matter experts, and resolving issues to meet deadlines. 7. Researches information pertinent to a specific request, such as general banking-related inquiries or inquiries submitted under the Freedom of Information Act or by the general public. 8. Leads, develops, coordinates, and implements communication plans and tactics to support S&R Division objectives. Prepares speeches and/or talking points and other presentation and communications materials for S&R division leadership, including division director and deputy directors. Participates in planning of division and System events as applicable. Contributes substantially to the planning and organization of the division’s town hall meetings, including recommending topics and preparing or coordinating materials and logistics. 9. Leads and contributes to initiatives and coordinates events to enhance S&R Division organizational health and culture. 10. Provides assistance to the Front Office & Communications manager and officer on the day-to-day operations of the front office, as needed. 11. Coordinates responses to other requests for information or ad hoc projects on matters related to supervision and regulation as needed. 12. Recommends and implements improvements to the efficiency and effectiveness of front office processes and procedures. REQUIRED SKILLS: Position Qualifications: This position requires a minimum of a Bachelor’s degree and five years of related experience. Master’s degree or equivalent experience preferred. Ability to use sound judgment, tact, and diplomacy is essential. Must be able to effectively and constructively with senior officials across the Federal Reserve System. Requires strong interpersonal and oral and written communication skills. Requires sound organizational skills and the ability to prioritize multiple tasks. Demonstrated experience in using standard word processing and spreadsheet software and other office application packages; and the ability to work well with authors, managers, and others. Knowledge of supervision and regulation, and the S&R Division’s processes and workflows, is highly preferred. Knowledge of the Federal Reserve and understanding of the roles and functios of other divisions (FR-27) or a minimum of six years of related experience (FR-28) Remarks: The ideal candidate will have strong skills in the following areas: • Communications (written and oral), including ability to develop talking points and presentation materials for senior leaders and material for internal and external publications, and to communicate effectively and appropriately with senior leaders in the S&R Division, at the Board, and in the Federal Reserve System. • Workflow coordination, including coordination of assignments and review of deliverables for governors and congressional and other external communications. • Analysis, including regarding development of briefing materials for governors and other deliverables for external and internal communications, as well as subject matter knowledge of banking supervision and regulation. • Project management, including excellent organizational and time management skills, ability to effectively prioritize among multiple tasks and work effectively under tight deadlines, and ability to support forward planning for S&R Division leadership teams. • Information management, including management of meeting agendas, materials, and action items for senior S&R Division leaders and discretion with handling of confidential/sensitive information. Full vaccination is required as a condition of employment, unless a legally required exception applies.
Mar 21, 2022
Full time
DESCRIPTION/RESPONSIBILITIES: Provides support, as a member of the Front Office & Communications team, for the priorities of the division director on a wide range of projects. Serves as Secretariat for S&R Division leadership teams and the Supervision Committee, and primary S&R contact for the Joint Committee of Board members and Reserve Bank presidents on supervision and regulation matters. Coordinates and contributes to division-related internal and external communications and internal briefing materials for external outreach activities. Participates in planning of division and System events and activities. Principal Duties and Responsibilities 1. Supports the work of the Front Office & Communications team in serving as secretariat for S&R Division leadership teams and the Supervision Committee, which consists of, among others, the officer in charge of supervision at each Reserve Bank. Coordinates meeting logistics, and prepares agendas and post-meeting action plans. Recommends substantive and logistical improvements to Supervision Committee operations. 2. Serves as primary S&R contact, and possibly staff coordinator, for the Joint Committee of Board members and Reserve Bank presidents on supervision and regulation matters. Coordinates logistical arrangements and agenda planning with the staff of whichever Reserve Bank president chairs the committee, and with the office of the Board’s oversight governor. 3. Oversees and contributes to the preparation of briefing materials for governors and other senior officials for external outreach activities, congressional hearings, and press conferences. This includes working closely with staff in the Office of Board Members, Office of the Secretary, and others to analyze and understand requests, identify drafters, and coordinate responses involving multiple parties. This also involves tracking progress and resolving issues to meet tight deadlines. 4. Coordinates the development of prepared materials (including, for example, the supervision and regulation section of the Board’s Annual Report and briefing books for Governors) and division-related external publications and public website content. This includes working closely with the Board’s Public Affairs staff and others. Reviews content for responsiveness and appropriateness for the intended audience and works directly with authors to revise materials accordingly. 5. Coordinates with the Board’s Congressional Liaison Office on legislative review and congressional briefing requests. 6. Coordinates, or provides support and backup to team members in coordinating, the processes to respond to external correspondence requests directed to the Federal Reserve relating to supervision and regulation. This includes analyzing requests, identifying the appropriate subject matter expert to draft a response, coordinating drafts involving multiple parties (including senior officers and staff in S&R and other divisions), tracking progress, analyzing the responses received from subject matter experts, and resolving issues to meet deadlines. 7. Researches information pertinent to a specific request, such as general banking-related inquiries or inquiries submitted under the Freedom of Information Act or by the general public. 8. Leads, develops, coordinates, and implements communication plans and tactics to support S&R Division objectives. Prepares speeches and/or talking points and other presentation and communications materials for S&R division leadership, including division director and deputy directors. Participates in planning of division and System events as applicable. Contributes substantially to the planning and organization of the division’s town hall meetings, including recommending topics and preparing or coordinating materials and logistics. 9. Leads and contributes to initiatives and coordinates events to enhance S&R Division organizational health and culture. 10. Provides assistance to the Front Office & Communications manager and officer on the day-to-day operations of the front office, as needed. 11. Coordinates responses to other requests for information or ad hoc projects on matters related to supervision and regulation as needed. 12. Recommends and implements improvements to the efficiency and effectiveness of front office processes and procedures. REQUIRED SKILLS: Position Qualifications: This position requires a minimum of a Bachelor’s degree and five years of related experience. Master’s degree or equivalent experience preferred. Ability to use sound judgment, tact, and diplomacy is essential. Must be able to effectively and constructively with senior officials across the Federal Reserve System. Requires strong interpersonal and oral and written communication skills. Requires sound organizational skills and the ability to prioritize multiple tasks. Demonstrated experience in using standard word processing and spreadsheet software and other office application packages; and the ability to work well with authors, managers, and others. Knowledge of supervision and regulation, and the S&R Division’s processes and workflows, is highly preferred. Knowledge of the Federal Reserve and understanding of the roles and functios of other divisions (FR-27) or a minimum of six years of related experience (FR-28) Remarks: The ideal candidate will have strong skills in the following areas: • Communications (written and oral), including ability to develop talking points and presentation materials for senior leaders and material for internal and external publications, and to communicate effectively and appropriately with senior leaders in the S&R Division, at the Board, and in the Federal Reserve System. • Workflow coordination, including coordination of assignments and review of deliverables for governors and congressional and other external communications. • Analysis, including regarding development of briefing materials for governors and other deliverables for external and internal communications, as well as subject matter knowledge of banking supervision and regulation. • Project management, including excellent organizational and time management skills, ability to effectively prioritize among multiple tasks and work effectively under tight deadlines, and ability to support forward planning for S&R Division leadership teams. • Information management, including management of meeting agendas, materials, and action items for senior S&R Division leaders and discretion with handling of confidential/sensitive information. Full vaccination is required as a condition of employment, unless a legally required exception applies.
Sr. Accounts Payable Coordinator
Museum of Science, Boston
www.mos.org
Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.
SUMMARY STATEMENT:
The Sr. Accounts Payable Coordinator works to ensure the accurate and timely payment of vendors and staff to help maintain a positive working relationship. Performs journal entries and reconciliations on various clearing accounts and follows up on un-cleared items to ensure proper accounting of expenses. Acts as a liaison to all departments and vendors to help resolve any issues. Performs back-up duties for both the Cash Accountant and Purchaser when they are out of the office. Is the primary person responsible for the review and submission of both 1099's and abandon property to ensure regulatory compliance.
RESPONSIBILITIES:
Responsible for the reviewing 150-200 invoices per week and following up on any discrepancies
Prepare monthly journal entries and reconciliations of the JP Morgan One Card, Amazon, Facebook, Home Depot and travel advance account.
Interacts with members of other departments and outside vendors on a daily basis to resolve issues.
Coordinate the annual abandon property and 1099 submissions
WORK SCHEDULE:
This position is full-time, 40hrs/wk, Monday- Friday
REPORTS TO:
Assistant Controller, Budgets and Operations
MINIMUM QUALIFICATIONS:
Post HS course work, technical degree, associate's degree or business certificate.
2 or more years of general accounts payable experience.
Demonstrated attention to detail.
Demonstrated organizational skills and the ability to prioritize workflow.
Ability to clearly and effectively communicate with vendors and staff to resolve any issues related to Accounts Payable.
Working knowledge of preparing and maintaining spreadsheets.
STARTING SALARY:
Non-Exempt (Hourly). $25 - $27 / hr
BENEFITS:
Benefits for full-time, non-exempt (hourly) staff include: free parking, T accessibility, commuter spending plan, 15 vacation days, 12 holidays, 10 sick days, medical, dental, and vision insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, free Duck Tours, discounted movie passes, and much more!
VACCINATION POLICY:
Staff, interns, and volunteers will be required to show proof that they are fully vaccinated against COVID-19 as a condition of employment. The Museum will consider an exemption from the vaccine requirement if they are unable to get vaccinated due to a qualifying medical disability or a sincerely held religious objection. The Museum is not required to provide an accommodation or exemption from the vaccine requirement if doing so would pose a direct threat to others in the workplace or would create an undue hardship for the Museum.
The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.
No phone inquiries, please. Qualified applicants will be contacted within two to four weeks of initial application.
Feb 15, 2022
Full time
Sr. Accounts Payable Coordinator
Museum of Science, Boston
www.mos.org
Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.
SUMMARY STATEMENT:
The Sr. Accounts Payable Coordinator works to ensure the accurate and timely payment of vendors and staff to help maintain a positive working relationship. Performs journal entries and reconciliations on various clearing accounts and follows up on un-cleared items to ensure proper accounting of expenses. Acts as a liaison to all departments and vendors to help resolve any issues. Performs back-up duties for both the Cash Accountant and Purchaser when they are out of the office. Is the primary person responsible for the review and submission of both 1099's and abandon property to ensure regulatory compliance.
RESPONSIBILITIES:
Responsible for the reviewing 150-200 invoices per week and following up on any discrepancies
Prepare monthly journal entries and reconciliations of the JP Morgan One Card, Amazon, Facebook, Home Depot and travel advance account.
Interacts with members of other departments and outside vendors on a daily basis to resolve issues.
Coordinate the annual abandon property and 1099 submissions
WORK SCHEDULE:
This position is full-time, 40hrs/wk, Monday- Friday
REPORTS TO:
Assistant Controller, Budgets and Operations
MINIMUM QUALIFICATIONS:
Post HS course work, technical degree, associate's degree or business certificate.
2 or more years of general accounts payable experience.
Demonstrated attention to detail.
Demonstrated organizational skills and the ability to prioritize workflow.
Ability to clearly and effectively communicate with vendors and staff to resolve any issues related to Accounts Payable.
Working knowledge of preparing and maintaining spreadsheets.
STARTING SALARY:
Non-Exempt (Hourly). $25 - $27 / hr
BENEFITS:
Benefits for full-time, non-exempt (hourly) staff include: free parking, T accessibility, commuter spending plan, 15 vacation days, 12 holidays, 10 sick days, medical, dental, and vision insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, free Duck Tours, discounted movie passes, and much more!
VACCINATION POLICY:
Staff, interns, and volunteers will be required to show proof that they are fully vaccinated against COVID-19 as a condition of employment. The Museum will consider an exemption from the vaccine requirement if they are unable to get vaccinated due to a qualifying medical disability or a sincerely held religious objection. The Museum is not required to provide an accommodation or exemption from the vaccine requirement if doing so would pose a direct threat to others in the workplace or would create an undue hardship for the Museum.
The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.
No phone inquiries, please. Qualified applicants will be contacted within two to four weeks of initial application.
University of Washington | Institute for Health Metrics and Evaluation
The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health. IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which are cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members. IHME has an outstanding opportunity for a Program Coordinator that will provide day-to-day program support performing complex and varied fiscal and administrative functions within IHME and supporting the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios research and the UW Population Health Initiative programs. The Program Coordinator serves as a resource and a point of contact for accurate information about these programs in relation to events, conferences, summits, and key research deliverable timelines. This position requires an individual to build effective working relationships with individuals within and outside the organization from a variety of professional levels and backgrounds while exhibiting poise, responsiveness, a keen awareness of details, and impeccable integrity when dealing with sensitive materials and topics. The individual will independently provide overall effective and efficient communication and coordination for each program, interpreting and applying policies, guidelines, and procedures to answer inquiries from faculty, fellows, staff, students, and global external collaborators. The individual must develop an awareness of the research context of the programs they partner with in order to best understand priorities and execute work against demanding deadlines and while juggling multiple tasks. Additionally this position operates the reception desk and is the dedicated resource to IHME faculty, staff and visitors. The Program Coordinator is the initial contact for visitors to the Institute. This position is key to presenting a first impression of the Institute in the best manner possible and requires a high level of professionalism. This role will be an active member of the Financial Planning and Operations team and will report to the Assistant Director of Administration. This position is contingent upon project funding availability.
RESPONSIBILITIES: Program support and coordination
Provide accurate and efficient communication to staff, faculty, fellows, and the public with information and interpretation of policies and procedures related to the program’s specialties.
Coordinate and lead meetings with faculty and staff to schedule out projected events/meetings, determining scope and necessary elements. Lead and meet timelines for these projects as assigned by program directors.
Manage and organize conferences, summits, and guest speaking events with internal and external collaborators, government officials, media, and public and private institutions, to include coordinating meeting logistics, scheduling appointments and meetings, coordinating travel arrangements, and preparing business visa application documents for faculty and visitors as needed.
Assist program heads with composing or editing reports and meeting presentation materials per IHME’s style guidelines.
Initiate purchases of goods, services, and supplies in accordance with UW policies and procedures as needed, check order status and resolve problems efficiently and effectively.
Analyze and process expense reports, reimbursements, and check requests in an accurate and timely fashion.
Identify mechanisms to improve operations, decrease turnaround times, and streamline work processes.
Reception support
Provide assistance with day to day front desk duties, to include, but not limited to: answering phones, maintaining front desk email account and schedule, greeting visitors and facilitating smooth transitions to meetings, ordering business cards, providing estimates for shipping, packaging and entering requests, receiving and notifying for packages, maintaining various logs, daily kitchen and conference room upkeep, and working with building management and staff for facility operations.
Professionally conduct work with the highest level of integrity and discretion as it relates to international visitors and dignitaries, faculty, staff, and students.
Assist with Institute administrative tasks, including but not limited to: assembly of professional documents for Scientific Oversight Group (SOG) and IHME Board of Directors, data entry and moderate clerical support for presentation materials.
Utilize independent judgment and discretion while engaging with internal and external collaborators, government officials, media, and public and private institutions and representatives.
Other duties as assigned.
MINIMUM REQUIREMENTS:
High school graduation or equivalent AND two years of experience in supporting a program and/or executives OR equivalent education/experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS:
Adept diplomacy and exemplary interpersonal skills required. Must be agile at forming respectful and rewarding relationships with people with different levels of experience and expertise from a variety of cultural, linguistic, and professional settings.
Ability to react with appropriate levels of urgency and creatively solve problems to situations and events that require quick response or turnaround.
High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
Strong MS Office software skills – proficiency in MS Word, MS Excel, MS PowerPoint, MS Outlook, email, calendaring, and scheduling are minimum requirements.
Track record of being organized and detail-oriented, with an ability to work both independently and collaboratively to achieve objectives.
Ability to thrive in a fast-paced and collaborative environment to manage multiple priorities while coordinating resources needed to meet deadlines.
Flexibility and willingness to assume new tasks or special projects.
Flexibility to work nights and weekends a must.
Interest in learning about the Institute’s work and an ability to clearly relate and communicate its work.
A commitment to working to alongside others at IHME to illuminate the health impacts of systemic racism and to work within IHME to make our organization more diverse and inclusive. See IHME’s DEI statement here: http://www.healthdata.org/get-involved/careers/dei
WORKING CONDITIONS:
Weekend and evening work sometimes required.
This position is open to anyone authorized to work in the U.S. The UW is not able to sponsor visas for staff positions.
This position is located in Seattle, Washington working in-person at the IHME office on UW Campus.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Dec 30, 2021
Full time
The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health. IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which are cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members. IHME has an outstanding opportunity for a Program Coordinator that will provide day-to-day program support performing complex and varied fiscal and administrative functions within IHME and supporting the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios research and the UW Population Health Initiative programs. The Program Coordinator serves as a resource and a point of contact for accurate information about these programs in relation to events, conferences, summits, and key research deliverable timelines. This position requires an individual to build effective working relationships with individuals within and outside the organization from a variety of professional levels and backgrounds while exhibiting poise, responsiveness, a keen awareness of details, and impeccable integrity when dealing with sensitive materials and topics. The individual will independently provide overall effective and efficient communication and coordination for each program, interpreting and applying policies, guidelines, and procedures to answer inquiries from faculty, fellows, staff, students, and global external collaborators. The individual must develop an awareness of the research context of the programs they partner with in order to best understand priorities and execute work against demanding deadlines and while juggling multiple tasks. Additionally this position operates the reception desk and is the dedicated resource to IHME faculty, staff and visitors. The Program Coordinator is the initial contact for visitors to the Institute. This position is key to presenting a first impression of the Institute in the best manner possible and requires a high level of professionalism. This role will be an active member of the Financial Planning and Operations team and will report to the Assistant Director of Administration. This position is contingent upon project funding availability.
RESPONSIBILITIES: Program support and coordination
Provide accurate and efficient communication to staff, faculty, fellows, and the public with information and interpretation of policies and procedures related to the program’s specialties.
Coordinate and lead meetings with faculty and staff to schedule out projected events/meetings, determining scope and necessary elements. Lead and meet timelines for these projects as assigned by program directors.
Manage and organize conferences, summits, and guest speaking events with internal and external collaborators, government officials, media, and public and private institutions, to include coordinating meeting logistics, scheduling appointments and meetings, coordinating travel arrangements, and preparing business visa application documents for faculty and visitors as needed.
Assist program heads with composing or editing reports and meeting presentation materials per IHME’s style guidelines.
Initiate purchases of goods, services, and supplies in accordance with UW policies and procedures as needed, check order status and resolve problems efficiently and effectively.
Analyze and process expense reports, reimbursements, and check requests in an accurate and timely fashion.
Identify mechanisms to improve operations, decrease turnaround times, and streamline work processes.
Reception support
Provide assistance with day to day front desk duties, to include, but not limited to: answering phones, maintaining front desk email account and schedule, greeting visitors and facilitating smooth transitions to meetings, ordering business cards, providing estimates for shipping, packaging and entering requests, receiving and notifying for packages, maintaining various logs, daily kitchen and conference room upkeep, and working with building management and staff for facility operations.
Professionally conduct work with the highest level of integrity and discretion as it relates to international visitors and dignitaries, faculty, staff, and students.
Assist with Institute administrative tasks, including but not limited to: assembly of professional documents for Scientific Oversight Group (SOG) and IHME Board of Directors, data entry and moderate clerical support for presentation materials.
Utilize independent judgment and discretion while engaging with internal and external collaborators, government officials, media, and public and private institutions and representatives.
Other duties as assigned.
MINIMUM REQUIREMENTS:
High school graduation or equivalent AND two years of experience in supporting a program and/or executives OR equivalent education/experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS:
Adept diplomacy and exemplary interpersonal skills required. Must be agile at forming respectful and rewarding relationships with people with different levels of experience and expertise from a variety of cultural, linguistic, and professional settings.
Ability to react with appropriate levels of urgency and creatively solve problems to situations and events that require quick response or turnaround.
High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
Strong MS Office software skills – proficiency in MS Word, MS Excel, MS PowerPoint, MS Outlook, email, calendaring, and scheduling are minimum requirements.
Track record of being organized and detail-oriented, with an ability to work both independently and collaboratively to achieve objectives.
Ability to thrive in a fast-paced and collaborative environment to manage multiple priorities while coordinating resources needed to meet deadlines.
Flexibility and willingness to assume new tasks or special projects.
Flexibility to work nights and weekends a must.
Interest in learning about the Institute’s work and an ability to clearly relate and communicate its work.
A commitment to working to alongside others at IHME to illuminate the health impacts of systemic racism and to work within IHME to make our organization more diverse and inclusive. See IHME’s DEI statement here: http://www.healthdata.org/get-involved/careers/dei
WORKING CONDITIONS:
Weekend and evening work sometimes required.
This position is open to anyone authorized to work in the U.S. The UW is not able to sponsor visas for staff positions.
This position is located in Seattle, Washington working in-person at the IHME office on UW Campus.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Washington State Department of Ecology
Union Gap, WA
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Office of Columbia River (OCR) within the Department of Ecology is looking to fill two Administrative Assistant 3 positions, an OCR Financial and Projects Section Administrative Assistant and an OCR Operations Section Administrative Assistant . These positions will be located in our Central Regional Office (CRO) in Union Gap, WA .
In these roles, your duties will include: meeting planning, agenda creation and facilitation and duties as assigned related to SharePoint data management and record retention programs. You will work closely with tribal leaders, state and federal agencies, irrigation districts, environmental organizations and other Ecology programs, developing trusting relationships and building a network or resources.
In the OCR Financial and Projects Section Administrative Assistant role, you will support a dynamic and fast growing team of project managers, hydrogeologists, and the Financial and Project Manager in developing, implementing and maintaining over 90 projects within central and eastern Washington. As a new position within a relatively new section, this position will be able to participate in creating efficiencies and new procedures that benefit OCR’s project management implementation.
In the OCR Operations Section Administrative Assistant role, you will have broad and comprehensive administrative duties and assignments in support of the Operations team, Water Rights Tracking System coordinators, GWIS staff, and Water Resources staff across the state. Responsibilities of this position include creating permit documents for final authorization per statutory and agency guidance, and creating and finalizing formal correspondence with outside agencies and tribal entities.
Our Columbia River Water Management Program seeks to meet current and future water needs along the Columbia River and its tributaries. We're charged with "aggressively pursuing" water solutions that concurrently meet water needs for families, industry, and farms (out-of-stream), and ecosystems and fish (instream). We're working to resolve conflicts over water and provide water security in the face of drought and changing climate. Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people.
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.
Application Timeline: This position will remain open until filled, with an initial screening date of December 1, 2021. In order to be considered for initial screening, please submit an application on or before November 30, 2021. The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What makes these roles unique?
In these roles, you will directly impact the mission of The Office of Columbia River (OCR) by performing delegated higher-level administrative duties on behalf of the section managers including calendar management, meeting support, event & tour planning, speaking engagement coordination, and travel arrangements. You will engage in confidential communications with HR in coordinating confidential personnel actions (recruitment, arranging interviews, appointments, promotions, onboarding and evaluations). Each day will bring different opportunities for learning and developing alongside a one-of-a-kind team of experts working together to meet the program mission through statewide collaboration and innovation with various partners. What you will do:
Engage in confidential communication with HR in coordinating and managing personnel records associated with hiring, performance evaluations, and training requirements.
Plans and schedules meeting logistics for OCR’s Managers and teams with stakeholders, agencies and consultants. Coordinate meeting locations (virtual and physical), conference bridges, and develop and disseminate agendas and meeting minutes as requested.
Serve as OCR Admin Project Central Files and Permitting Files SharePoint site owners and back up to OCRs SharePoint administrator as needed.
Access Manager’s email and vault.
OCR Financial and Projects Section Administrative Assistan t
Establish contract and grant tracking and routing procedures and interpret and apply administrative policies; develop and maintain guidance documents for project management team and administrative processes.
Maintains the electronic storage of Contracts, Grants, Agreements, Project, and Topic Files by using EAGL, HQ Fiscal C&G system, OCR & Water Resources SharePoint sites, and agency network drives.
Takes a lead role in event planning and logistics for major project milestones, legislative tours, workshops, and large public meetings at non-state facilities. Works in coordination with OCR Financial and Project Section Manager, OCR director, Ecology contractors, project partners, and consultants as needed.
Reads and reviews documents, forms, agreements, correspondence, legislative reports, PowerPoint presentations and contracts for accuracy and compliance.
OCR Operations Section Administrative Assistant
Respond to customer and stakeholder requests for permit information and status updates in a positive, accurate, pleasant and professional manner, using Water Rights Tracking System (WRTS), Water Rights Acquisition Database, and other data storage systems.
Establish permitting procedures and interpret and apply administrative policies as they relate to the work of the Operations Team; including developing and maintaining guidance documents for permitting and administrative processes.
Maintains the electronic storage of permitting files using various programs, in coordination with statewide and regional colleagues to meet agency standards and policies.
Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational, and volunteer experience. See below for how you may qualify.
Four (4) years of combined education and experience:
Education : Involving a major study in business administration, public administration or closely allied field.
Experience: clerical, secretarial, bookkeeping, accounting, or general administrative office work experience.
All experience and education combinations that meet the requirements for this position:
Possible Combinations | College credit hours or degree | Years of required experience
Combination 1 | High School Diploma or equivalent. | 4 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 year of experience
Combination 5 | A Bachelor's Degree | 0 years of experience
Special Requirements/Conditions of Employment: Must be able to maintain a current Driver's License.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Melissa Downes at: mnih461@ecy.wa.gov . Please do not contact Melissa to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Nov 18, 2021
Full time
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Office of Columbia River (OCR) within the Department of Ecology is looking to fill two Administrative Assistant 3 positions, an OCR Financial and Projects Section Administrative Assistant and an OCR Operations Section Administrative Assistant . These positions will be located in our Central Regional Office (CRO) in Union Gap, WA .
In these roles, your duties will include: meeting planning, agenda creation and facilitation and duties as assigned related to SharePoint data management and record retention programs. You will work closely with tribal leaders, state and federal agencies, irrigation districts, environmental organizations and other Ecology programs, developing trusting relationships and building a network or resources.
In the OCR Financial and Projects Section Administrative Assistant role, you will support a dynamic and fast growing team of project managers, hydrogeologists, and the Financial and Project Manager in developing, implementing and maintaining over 90 projects within central and eastern Washington. As a new position within a relatively new section, this position will be able to participate in creating efficiencies and new procedures that benefit OCR’s project management implementation.
In the OCR Operations Section Administrative Assistant role, you will have broad and comprehensive administrative duties and assignments in support of the Operations team, Water Rights Tracking System coordinators, GWIS staff, and Water Resources staff across the state. Responsibilities of this position include creating permit documents for final authorization per statutory and agency guidance, and creating and finalizing formal correspondence with outside agencies and tribal entities.
Our Columbia River Water Management Program seeks to meet current and future water needs along the Columbia River and its tributaries. We're charged with "aggressively pursuing" water solutions that concurrently meet water needs for families, industry, and farms (out-of-stream), and ecosystems and fish (instream). We're working to resolve conflicts over water and provide water security in the face of drought and changing climate. Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people.
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.
Application Timeline: This position will remain open until filled, with an initial screening date of December 1, 2021. In order to be considered for initial screening, please submit an application on or before November 30, 2021. The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What makes these roles unique?
In these roles, you will directly impact the mission of The Office of Columbia River (OCR) by performing delegated higher-level administrative duties on behalf of the section managers including calendar management, meeting support, event & tour planning, speaking engagement coordination, and travel arrangements. You will engage in confidential communications with HR in coordinating confidential personnel actions (recruitment, arranging interviews, appointments, promotions, onboarding and evaluations). Each day will bring different opportunities for learning and developing alongside a one-of-a-kind team of experts working together to meet the program mission through statewide collaboration and innovation with various partners. What you will do:
Engage in confidential communication with HR in coordinating and managing personnel records associated with hiring, performance evaluations, and training requirements.
Plans and schedules meeting logistics for OCR’s Managers and teams with stakeholders, agencies and consultants. Coordinate meeting locations (virtual and physical), conference bridges, and develop and disseminate agendas and meeting minutes as requested.
Serve as OCR Admin Project Central Files and Permitting Files SharePoint site owners and back up to OCRs SharePoint administrator as needed.
Access Manager’s email and vault.
OCR Financial and Projects Section Administrative Assistan t
Establish contract and grant tracking and routing procedures and interpret and apply administrative policies; develop and maintain guidance documents for project management team and administrative processes.
Maintains the electronic storage of Contracts, Grants, Agreements, Project, and Topic Files by using EAGL, HQ Fiscal C&G system, OCR & Water Resources SharePoint sites, and agency network drives.
Takes a lead role in event planning and logistics for major project milestones, legislative tours, workshops, and large public meetings at non-state facilities. Works in coordination with OCR Financial and Project Section Manager, OCR director, Ecology contractors, project partners, and consultants as needed.
Reads and reviews documents, forms, agreements, correspondence, legislative reports, PowerPoint presentations and contracts for accuracy and compliance.
OCR Operations Section Administrative Assistant
Respond to customer and stakeholder requests for permit information and status updates in a positive, accurate, pleasant and professional manner, using Water Rights Tracking System (WRTS), Water Rights Acquisition Database, and other data storage systems.
Establish permitting procedures and interpret and apply administrative policies as they relate to the work of the Operations Team; including developing and maintaining guidance documents for permitting and administrative processes.
Maintains the electronic storage of permitting files using various programs, in coordination with statewide and regional colleagues to meet agency standards and policies.
Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational, and volunteer experience. See below for how you may qualify.
Four (4) years of combined education and experience:
Education : Involving a major study in business administration, public administration or closely allied field.
Experience: clerical, secretarial, bookkeeping, accounting, or general administrative office work experience.
All experience and education combinations that meet the requirements for this position:
Possible Combinations | College credit hours or degree | Years of required experience
Combination 1 | High School Diploma or equivalent. | 4 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 year of experience
Combination 5 | A Bachelor's Degree | 0 years of experience
Special Requirements/Conditions of Employment: Must be able to maintain a current Driver's License.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Melissa Downes at: mnih461@ecy.wa.gov . Please do not contact Melissa to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.