Multnomah County Dept. of Community Justice
1401 NE 68th Ave, Portland OR 97213
THIS WORK MATTERS - Are you a juvenile justice leader motivated to remove systemic barriers? Are you a Restorative Justice Champion? Do you have a knack for leading leaders? Are you a collaborative problem solver who will go the extra mile for youth and families? Do you have strong communication skills and enjoy networking with community partners to solve big challenges? This career opportunity may be just what you’re looking for… keep reading!
The Multnomah County Department of Community Justice Juvenile Services Division strives to be a National Model for Juvenile Justice where integrity, commitment, leadership, diversity, inclusion, and compassion are the foundation. The purpose of this integral position is to provide administration, oversight, planning and evaluation of restorative initiatives, courtyard cafe, and residential programming, assisting in the operations of the Juvenile Services Division.
This advanced level, professional position reports to the Juvenile Services Division (JSD) Director and provides oversight, supervision, and leadership to the Restorative Practice Team, Courtyard Cafe, and Assessment and Evaluation Program.
The Department of Community Justice is looking for a Senior Leader who can demonstrate expertise in the following areas:
Strategic Planning / Leadership: You will develop goals and direction based on the overall county/department mission and vision to increase community safety through positive change.
Results Through People: You will help achieve results through the contribution of others by motivating and inspiring growth and productivity.
Relationships and Community: You will build positive and sustainable relationships with a range of key internal and external stakeholders.
Leading Cross-Culturally: You will foster an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision, mission, and goals of the organization.
Team Building: You will develop, inspire, and foster employees to work collaboratively.
Organizational Savviness: You will demonstrate understanding and good judgment of organizational culture and interpersonal relationships, with both internal and external groups, to identify opportunities of mutual interest and benefit.
Delivery: You will ensure services are provided by quality processes through monitoring and understanding.
Outcomes: You achieve quality outcomes for the individual, the organization, and the county.
Personal Development : You will strive for an honest and accurate assessment of oneself and demonstrate willingness for continuous improvement.
Functional/Technical: You possess specific knowledge about laws, regulations, certifications, licensure and skills for specific assignments.
The essential functions of this position include:
Oversight, supervision, and leadership to the Restorative Practice Team and Assessment and Evaluation Program
Direct the managers who lead the day-to-day operations of the Assessment and Evaluation (A&E), Courtyard Cafe, and Restorative Services programs.
For the A&E Program, this includes ensuring adherence to Behavioral Rehabilitation Services (BRS) standards as set forth by Oregon Health Authority (OHA) and reviewed by regular audits.
Supervision of staff that includes:
Supervision of two A&E Managers and the A&E Program
Supervision of the Courtyard Cafe Manager and Nutrition Services Program
Supervision of the Restorative Practices Program
Manage 20% of JSD’s FTEs.
Establishes expectations and provides employee performance feedback.
Create a positive work environment and employ a strength-based approach to supervising staff.
Respond to and resolve confidential and sensitive inquiries; investigate complaints and recommend corrective actions as necessary.
Develop and coordinate professional staff development.
Development and management of the budget, contract monitoring, purchasing and accounting functions
Develop justifications and make budgetary recommendations to the DCJ Executive Team for the $6.1 million (approx.) of the JSD budget that they will be responsible for.
Develop, administer, assist, and monitor program budgets.
Assist the Juvenile Services Division Director in preparation, management and oversight of contracts and service delivery.
Forecasts and projects expenditure/revenue impacts and reallocates resources as necessary.
Plan, organize, direct, manage, coordinate and evaluate A&E and restorative programs in JSD.
Assist in the coordination and development of the Juvenile Crime Prevention Plan.
Approve expenditures with strict adherence to County Finance Administrative Procedures.
Analyze and review federal, state, and local laws, regulations, policies, and procedures in order to ensure compliance; conduct analysis on best practices and trends, and formulate and implement recommendations.
Recommend and establish administrative controls and improvements.
Identify, obtain, and manage funding from grants, contracts and other funding streams
Clinical Direction and Oversight for Assessment & Evaluation Behavioral Residential Program
Provide oversight of clinical operations of the program.
Implementation of therapeutic interventions and evidence-based practices.
Collaboration with internal and external stakeholders to include other county agencies, clients/families, and community providers to ensure accessibility of services to clients and appropriateness of referral and placements.
Monitoring and evaluating the effectiveness of programming.
Ensure that treatment programs effectively integrate community supervision, safety, and clinical protocols and mandates.
Initiate continuous program improvement efforts.
Program development, planning, coordination, and implementation
Lead in the development and implementation of policies, procedures, and practices for improved outcomes.
Monitors employee compliance with policy and procedure and keeps JSD Director advised of staff issues.
Set goals and objectives for the unit in alignment with the Department’s overall mission and vision.
Continuously review and evaluate the quality of services provided by individual work teams.
Provide leadership, strategy, and advice, driving the programmatic work of the Restorative Practices team.
The Restorative Practices team includes the Hands of Wonder garden, Detention restorative practice coordinator, and Court and Community Services restorative practice coordinator.
The programmatic work includes developing and implementing restorative practice training programs, designing and facilitating, restorative circles or meetings, creating policies and procedures for restorative approaches, evaluating the effectiveness of restorative interventions, and collaborating with other internal and external stakeholders to promote restorative practices.
Provide leadership for interagency collaborations that will improve policies and procedures to better youth and families impacted by the Juvenile Justice system.
Research evidence based practices related to subject matter expertise, including topics on trauma, cultural responsivity, and reducing overrepresentation of marginalized populations in the Juvenile Justice system.
WORKFORCE EQUITY
At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.
DEPARTMENT OF COMMUNITY JUSTICE
Vision ~ Community Safety through Positive Change
The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.
The Department shares information with community members, partners, and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day, with nearly 650 regular, on-call, and temporary employees. The Department supervises justice-involved individuals and those defendants requiring pretrial services. DCJ's Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for youth on formal and informal community supervision.
More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj .
The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .
Serving the Public, Even During Disasters
Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.
TO QUALIFY
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
6 years of experience that demonstrates the ability to perform the essential functions of this position as listed above;
Bachelor’s degree, or equivalent experience, in Criminal Justice, Child Psychology, Social Work, Counseling, or a related field;
Must be able to pass a thorough background investigation, including being fingerprinted.
Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
Licensed in a behavioral health field or qualify as a QMHP per OAR 309-019-0125 , with the ability to clinically supervise staff with the same credentials.
Juvenile justice experience
Restorative Practice experience
Management/Senior Leadership Experience
Behavioral Residential Services experience
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
ADDITIONAL INFORMATION
Type of Position: This is a salaried position.
Type: Non-Represented
FLSA: Exempt
Schedule: Monday – Friday, 40 hours per week
Location: Juvenile Justice Complex @ 1401 NE 68th Ave, Portland, OR 97202
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:
Health insurance (medical, dental, vision).
Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
Generous paid leave (vacation, sick, parental, bereavement, military etc.)
Life insurance, short-term and long-term disability insurance
Optional deferred compensation and flexible spending accounts
Access to a free annual Trimet bus pass
Access to wellness resources
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Apr 23, 2024
Full time
THIS WORK MATTERS - Are you a juvenile justice leader motivated to remove systemic barriers? Are you a Restorative Justice Champion? Do you have a knack for leading leaders? Are you a collaborative problem solver who will go the extra mile for youth and families? Do you have strong communication skills and enjoy networking with community partners to solve big challenges? This career opportunity may be just what you’re looking for… keep reading!
The Multnomah County Department of Community Justice Juvenile Services Division strives to be a National Model for Juvenile Justice where integrity, commitment, leadership, diversity, inclusion, and compassion are the foundation. The purpose of this integral position is to provide administration, oversight, planning and evaluation of restorative initiatives, courtyard cafe, and residential programming, assisting in the operations of the Juvenile Services Division.
This advanced level, professional position reports to the Juvenile Services Division (JSD) Director and provides oversight, supervision, and leadership to the Restorative Practice Team, Courtyard Cafe, and Assessment and Evaluation Program.
The Department of Community Justice is looking for a Senior Leader who can demonstrate expertise in the following areas:
Strategic Planning / Leadership: You will develop goals and direction based on the overall county/department mission and vision to increase community safety through positive change.
Results Through People: You will help achieve results through the contribution of others by motivating and inspiring growth and productivity.
Relationships and Community: You will build positive and sustainable relationships with a range of key internal and external stakeholders.
Leading Cross-Culturally: You will foster an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision, mission, and goals of the organization.
Team Building: You will develop, inspire, and foster employees to work collaboratively.
Organizational Savviness: You will demonstrate understanding and good judgment of organizational culture and interpersonal relationships, with both internal and external groups, to identify opportunities of mutual interest and benefit.
Delivery: You will ensure services are provided by quality processes through monitoring and understanding.
Outcomes: You achieve quality outcomes for the individual, the organization, and the county.
Personal Development : You will strive for an honest and accurate assessment of oneself and demonstrate willingness for continuous improvement.
Functional/Technical: You possess specific knowledge about laws, regulations, certifications, licensure and skills for specific assignments.
The essential functions of this position include:
Oversight, supervision, and leadership to the Restorative Practice Team and Assessment and Evaluation Program
Direct the managers who lead the day-to-day operations of the Assessment and Evaluation (A&E), Courtyard Cafe, and Restorative Services programs.
For the A&E Program, this includes ensuring adherence to Behavioral Rehabilitation Services (BRS) standards as set forth by Oregon Health Authority (OHA) and reviewed by regular audits.
Supervision of staff that includes:
Supervision of two A&E Managers and the A&E Program
Supervision of the Courtyard Cafe Manager and Nutrition Services Program
Supervision of the Restorative Practices Program
Manage 20% of JSD’s FTEs.
Establishes expectations and provides employee performance feedback.
Create a positive work environment and employ a strength-based approach to supervising staff.
Respond to and resolve confidential and sensitive inquiries; investigate complaints and recommend corrective actions as necessary.
Develop and coordinate professional staff development.
Development and management of the budget, contract monitoring, purchasing and accounting functions
Develop justifications and make budgetary recommendations to the DCJ Executive Team for the $6.1 million (approx.) of the JSD budget that they will be responsible for.
Develop, administer, assist, and monitor program budgets.
Assist the Juvenile Services Division Director in preparation, management and oversight of contracts and service delivery.
Forecasts and projects expenditure/revenue impacts and reallocates resources as necessary.
Plan, organize, direct, manage, coordinate and evaluate A&E and restorative programs in JSD.
Assist in the coordination and development of the Juvenile Crime Prevention Plan.
Approve expenditures with strict adherence to County Finance Administrative Procedures.
Analyze and review federal, state, and local laws, regulations, policies, and procedures in order to ensure compliance; conduct analysis on best practices and trends, and formulate and implement recommendations.
Recommend and establish administrative controls and improvements.
Identify, obtain, and manage funding from grants, contracts and other funding streams
Clinical Direction and Oversight for Assessment & Evaluation Behavioral Residential Program
Provide oversight of clinical operations of the program.
Implementation of therapeutic interventions and evidence-based practices.
Collaboration with internal and external stakeholders to include other county agencies, clients/families, and community providers to ensure accessibility of services to clients and appropriateness of referral and placements.
Monitoring and evaluating the effectiveness of programming.
Ensure that treatment programs effectively integrate community supervision, safety, and clinical protocols and mandates.
Initiate continuous program improvement efforts.
Program development, planning, coordination, and implementation
Lead in the development and implementation of policies, procedures, and practices for improved outcomes.
Monitors employee compliance with policy and procedure and keeps JSD Director advised of staff issues.
Set goals and objectives for the unit in alignment with the Department’s overall mission and vision.
Continuously review and evaluate the quality of services provided by individual work teams.
Provide leadership, strategy, and advice, driving the programmatic work of the Restorative Practices team.
The Restorative Practices team includes the Hands of Wonder garden, Detention restorative practice coordinator, and Court and Community Services restorative practice coordinator.
The programmatic work includes developing and implementing restorative practice training programs, designing and facilitating, restorative circles or meetings, creating policies and procedures for restorative approaches, evaluating the effectiveness of restorative interventions, and collaborating with other internal and external stakeholders to promote restorative practices.
Provide leadership for interagency collaborations that will improve policies and procedures to better youth and families impacted by the Juvenile Justice system.
Research evidence based practices related to subject matter expertise, including topics on trauma, cultural responsivity, and reducing overrepresentation of marginalized populations in the Juvenile Justice system.
WORKFORCE EQUITY
At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.
DEPARTMENT OF COMMUNITY JUSTICE
Vision ~ Community Safety through Positive Change
The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.
The Department shares information with community members, partners, and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day, with nearly 650 regular, on-call, and temporary employees. The Department supervises justice-involved individuals and those defendants requiring pretrial services. DCJ's Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for youth on formal and informal community supervision.
More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj .
The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .
Serving the Public, Even During Disasters
Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.
TO QUALIFY
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
6 years of experience that demonstrates the ability to perform the essential functions of this position as listed above;
Bachelor’s degree, or equivalent experience, in Criminal Justice, Child Psychology, Social Work, Counseling, or a related field;
Must be able to pass a thorough background investigation, including being fingerprinted.
Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
Licensed in a behavioral health field or qualify as a QMHP per OAR 309-019-0125 , with the ability to clinically supervise staff with the same credentials.
Juvenile justice experience
Restorative Practice experience
Management/Senior Leadership Experience
Behavioral Residential Services experience
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
ADDITIONAL INFORMATION
Type of Position: This is a salaried position.
Type: Non-Represented
FLSA: Exempt
Schedule: Monday – Friday, 40 hours per week
Location: Juvenile Justice Complex @ 1401 NE 68th Ave, Portland, OR 97202
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:
Health insurance (medical, dental, vision).
Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
Generous paid leave (vacation, sick, parental, bereavement, military etc.)
Life insurance, short-term and long-term disability insurance
Optional deferred compensation and flexible spending accounts
Access to a free annual Trimet bus pass
Access to wellness resources
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Job Summary
Do you enjoy sharing your knowledge and expertise in the area of finance and accounting? Are you passionate about making an impact and empowering others? If so, Hawkeye Community College has a great opportunity for you to put your skills to work in a rewarding student-centered institution.
The Business Services department is seeking a full-time Director to join their team. At Hawkeye Community College, the Business Services office is team-orientated by working in partnership with multiple departments across campus. They are passionate about serving Hawkeye’s students, faculty and staff on a daily basis.
As the Director you will be responsible for managing all business office staff and functions, including but not limited to: student billing, payroll, grant accounting, and accounts payable/receivable. Additionally, you will be overseeing the general ledger and financials of the College, as well as related reporting which includes the annual financial audit. Furthermore, you will ensure that all financial policies and statues are followed.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Hires, trains, supervises, and evaluates department staff.
Assists in monitoring budget (in excess of $55 million) and prepares and reviews financial reports.
Keeps financial records in compliance with Generally Accepted Accounting Principles.
Collaborates with other departments on accounting, budgeting, purchasing, financial decision making and business office related questions.
Prepares and reviews accounting activity of the college ensuring records are in balance and reconciled.
Prepares reports for internal and external use including academic program reviews; the Iowa Department of Education, AS15, Integrated Postsecondary Education Data System, and the annual audit financial report for the college.
Manages the activities of the Financial Policy Waiver Committee to review student applications for a waiver of tuition and fees.
Manages the contract staff for the mail room, print services, shipping and receiving.
Oversees the investment of college cash balances.
Manages fiscal year-end accounting and reporting activities, including preparing entries and schedules, reviewing and approving entries and schedules prepared by other staff, working with the auditors throughout the review and preparation of the audit report.
Responsible for drawdown of federal financial aid and federal grant funds.
Manages accounting for college self-funded health insurance program.
Coordinates annual Property, Liability and Casualty insurance renewal.
Serves as Board Treasurer, an officer of the school corporation.
Prepares accounting entries for General Obligation Bonds.
Oversees accounting for auxiliary enterprises such as bookstore, cafeteria, etc.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Bachelor’s degree in Accounting, Business Administration, or related field.
Five (5) years directly related work experience required.
Must possess supervisory experience.
Demonstrated knowledge of budget administration and fiscal monitoring.
Demonstrated knowledge of accounting rules and regulations including the Iowa Code and Generally Accepted Accounting Principles.
Demonstrated knowledge of payroll and benefits and associated laws and regulations.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, video conferencing technology and accounting systems.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Certified Public Accountant (CPA).
Masters’ degree in accounting or business-related field.
Experience working in higher education.
Experience in governmental accounting.
Working Conditions
Anticipated schedule is Monday – Friday 8:00 am – 4:30 pm with occasional hours during the evening and on weekends.
Work is performed either in an office setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty, staff and public in person, by telephone and computers.
Employment Status
Full-time, exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please define your knowledge and experience with finance and accounting.
Describe any experience working in a post-secondary educational setting.
Please share your supervisory experience including the number of staff supervised.
Explain your working knowledge of Microsoft Office, Google Suite as well as any additional computer software.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Submit an online application and all required materials by Wednesday, March 22, 2023.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Mar 08, 2023
Full time
Job Summary
Do you enjoy sharing your knowledge and expertise in the area of finance and accounting? Are you passionate about making an impact and empowering others? If so, Hawkeye Community College has a great opportunity for you to put your skills to work in a rewarding student-centered institution.
The Business Services department is seeking a full-time Director to join their team. At Hawkeye Community College, the Business Services office is team-orientated by working in partnership with multiple departments across campus. They are passionate about serving Hawkeye’s students, faculty and staff on a daily basis.
As the Director you will be responsible for managing all business office staff and functions, including but not limited to: student billing, payroll, grant accounting, and accounts payable/receivable. Additionally, you will be overseeing the general ledger and financials of the College, as well as related reporting which includes the annual financial audit. Furthermore, you will ensure that all financial policies and statues are followed.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Hires, trains, supervises, and evaluates department staff.
Assists in monitoring budget (in excess of $55 million) and prepares and reviews financial reports.
Keeps financial records in compliance with Generally Accepted Accounting Principles.
Collaborates with other departments on accounting, budgeting, purchasing, financial decision making and business office related questions.
Prepares and reviews accounting activity of the college ensuring records are in balance and reconciled.
Prepares reports for internal and external use including academic program reviews; the Iowa Department of Education, AS15, Integrated Postsecondary Education Data System, and the annual audit financial report for the college.
Manages the activities of the Financial Policy Waiver Committee to review student applications for a waiver of tuition and fees.
Manages the contract staff for the mail room, print services, shipping and receiving.
Oversees the investment of college cash balances.
Manages fiscal year-end accounting and reporting activities, including preparing entries and schedules, reviewing and approving entries and schedules prepared by other staff, working with the auditors throughout the review and preparation of the audit report.
Responsible for drawdown of federal financial aid and federal grant funds.
Manages accounting for college self-funded health insurance program.
Coordinates annual Property, Liability and Casualty insurance renewal.
Serves as Board Treasurer, an officer of the school corporation.
Prepares accounting entries for General Obligation Bonds.
Oversees accounting for auxiliary enterprises such as bookstore, cafeteria, etc.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Bachelor’s degree in Accounting, Business Administration, or related field.
Five (5) years directly related work experience required.
Must possess supervisory experience.
Demonstrated knowledge of budget administration and fiscal monitoring.
Demonstrated knowledge of accounting rules and regulations including the Iowa Code and Generally Accepted Accounting Principles.
Demonstrated knowledge of payroll and benefits and associated laws and regulations.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, video conferencing technology and accounting systems.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Certified Public Accountant (CPA).
Masters’ degree in accounting or business-related field.
Experience working in higher education.
Experience in governmental accounting.
Working Conditions
Anticipated schedule is Monday – Friday 8:00 am – 4:30 pm with occasional hours during the evening and on weekends.
Work is performed either in an office setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty, staff and public in person, by telephone and computers.
Employment Status
Full-time, exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please define your knowledge and experience with finance and accounting.
Describe any experience working in a post-secondary educational setting.
Please share your supervisory experience including the number of staff supervised.
Explain your working knowledge of Microsoft Office, Google Suite as well as any additional computer software.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Submit an online application and all required materials by Wednesday, March 22, 2023.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Harvard University
Allston, Massachusetts, United States, 02134
Harvard University Executive Assistant University Administration 59594BR Job Summary Harvard Allston Land Company (HALC) is a subsidiary of the University and will oversee the planning and development of the University's Enterprise Research Campus (ERC) in Allston. The initial focus is to develop 14 acres of the ERC, which will include new infrastructure, streets, open space, mixed-use development of office and lab space, residential units, and a hotel and conference center. The Executive Assistant reports to the Chief Executive Officer (CEO) for HALC. As a member of the HALC team, the Executive Assistant provides a wide range of complex administrative support duties for the CEO and HALC senior leadership. The Executive Assistant anticipates daily needs, works independently with minimal supervision in an environment of multiple and sometimes conflicting priorities, handles confidential information, anticipates, and resolves a wide variety of issues, and supports the day-to-day administrative operations of the department. Provides a wide range of complex administrative support duties including full day-to-day calendar management, meeting scheduling, filing, organizing, assisting with presentation materials, drafting communication, and printing. Prepares detailed and accurate meeting materials, including advance briefing materials. Regularly handles sensitive and confidential information. Assists with documents (Word, Excel, PowerPoint, Visio, etc.) that need to be created, reviewed, proofread, and/or designed for distribution internally and/or externally. Manages reimbursement processing, including collecting receipts and knowing/applying relevant policies and guidance. Position Description
Serves as the administrative contact for University constituents and external contacts.
Maintains departmental contact lists and organizational documents.
Makes edits to the department website, assists with the management of the department SharePoint site, and updates other department web-based systems, as needed.
Assists with the coordination of Harvard University IT support for the department.
Assists with the reporting of equipment and building maintenance issues.
Assists with new hire onboarding, including new employee setup and office orientation.
Assists with the digital and physical management of department files.
Works with staff to support organization-wide functions and activities. Provides cross-organizational support and backup as needed.
Participate in departmental staff meetings, document decisions, and monitor follow-up.
Assists with the coordination of large meetings and events, including local conferences, training sessions, and department events. Arranges catering.
Makes conference and travel arrangements, knowing and applying relevant policies and guidance.
Assists in purchasing and maintaining inventory of office supplies.
Distributes mail.
Performs other related duties as required and assists with special projects.
Basic Qualifications Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.
5 or more years of related experience with demonstrated office administration and/or customer service skills. Education beyond high school may count toward some, though not all, experience.
Demonstrated proficiency with MS Office applications
Additional Qualifications and Skills The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.
The Executive Assistant should be an administrative generalist with the flexibility and ability to support a variety of leadership styles and subject matter areas.
Demonstrated ability to handle confidential and sensitive information in a professional manner with discretion and sound judgment
Demonstrated ability to learn new technologies
Attention to detail, ability to multi-task, analytical and problem-solving skills
Strong interpersonal communication skills, written and verbal; demonstrated ability to build strong professional relationships and develop trust
Demonstrated ability to work independently and collaboratively
Demonstrated initiative and resourcefulness
Excellent organizational skills with demonstrated ability to prioritize with multiple, conflicting, and/or changing demands
Accountability and sound judgment
Working Conditions Interview and onboarding activity for this position may be conducted via telephone & Zoom video conferencing, based on the department's current presence on campus. This position will be based in Allston, MA. The position is expected to be mostly in-person while there is room for conversation during the interview process. The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard's Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found on the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ Commitment to Equity, Diversity, Inclusion, and Belonging Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. Job Function General Administration Location USA - MA - Allston Department HALC Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Pre-Employment Screening Identity Schedule Full time. Monday through Friday. 35 hours per week. Commitment to Equity, Diversity, Inclusion, and Belonging Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. Apply Here: https://www.click2apply.net/LwK7XLT26dVNQUNRQiZgex PI190565605
Sep 06, 2022
Full time
Harvard University Executive Assistant University Administration 59594BR Job Summary Harvard Allston Land Company (HALC) is a subsidiary of the University and will oversee the planning and development of the University's Enterprise Research Campus (ERC) in Allston. The initial focus is to develop 14 acres of the ERC, which will include new infrastructure, streets, open space, mixed-use development of office and lab space, residential units, and a hotel and conference center. The Executive Assistant reports to the Chief Executive Officer (CEO) for HALC. As a member of the HALC team, the Executive Assistant provides a wide range of complex administrative support duties for the CEO and HALC senior leadership. The Executive Assistant anticipates daily needs, works independently with minimal supervision in an environment of multiple and sometimes conflicting priorities, handles confidential information, anticipates, and resolves a wide variety of issues, and supports the day-to-day administrative operations of the department. Provides a wide range of complex administrative support duties including full day-to-day calendar management, meeting scheduling, filing, organizing, assisting with presentation materials, drafting communication, and printing. Prepares detailed and accurate meeting materials, including advance briefing materials. Regularly handles sensitive and confidential information. Assists with documents (Word, Excel, PowerPoint, Visio, etc.) that need to be created, reviewed, proofread, and/or designed for distribution internally and/or externally. Manages reimbursement processing, including collecting receipts and knowing/applying relevant policies and guidance. Position Description
Serves as the administrative contact for University constituents and external contacts.
Maintains departmental contact lists and organizational documents.
Makes edits to the department website, assists with the management of the department SharePoint site, and updates other department web-based systems, as needed.
Assists with the coordination of Harvard University IT support for the department.
Assists with the reporting of equipment and building maintenance issues.
Assists with new hire onboarding, including new employee setup and office orientation.
Assists with the digital and physical management of department files.
Works with staff to support organization-wide functions and activities. Provides cross-organizational support and backup as needed.
Participate in departmental staff meetings, document decisions, and monitor follow-up.
Assists with the coordination of large meetings and events, including local conferences, training sessions, and department events. Arranges catering.
Makes conference and travel arrangements, knowing and applying relevant policies and guidance.
Assists in purchasing and maintaining inventory of office supplies.
Distributes mail.
Performs other related duties as required and assists with special projects.
Basic Qualifications Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.
5 or more years of related experience with demonstrated office administration and/or customer service skills. Education beyond high school may count toward some, though not all, experience.
Demonstrated proficiency with MS Office applications
Additional Qualifications and Skills The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.
The Executive Assistant should be an administrative generalist with the flexibility and ability to support a variety of leadership styles and subject matter areas.
Demonstrated ability to handle confidential and sensitive information in a professional manner with discretion and sound judgment
Demonstrated ability to learn new technologies
Attention to detail, ability to multi-task, analytical and problem-solving skills
Strong interpersonal communication skills, written and verbal; demonstrated ability to build strong professional relationships and develop trust
Demonstrated ability to work independently and collaboratively
Demonstrated initiative and resourcefulness
Excellent organizational skills with demonstrated ability to prioritize with multiple, conflicting, and/or changing demands
Accountability and sound judgment
Working Conditions Interview and onboarding activity for this position may be conducted via telephone & Zoom video conferencing, based on the department's current presence on campus. This position will be based in Allston, MA. The position is expected to be mostly in-person while there is room for conversation during the interview process. The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard's Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found on the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ Commitment to Equity, Diversity, Inclusion, and Belonging Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. Job Function General Administration Location USA - MA - Allston Department HALC Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Pre-Employment Screening Identity Schedule Full time. Monday through Friday. 35 hours per week. Commitment to Equity, Diversity, Inclusion, and Belonging Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. Apply Here: https://www.click2apply.net/LwK7XLT26dVNQUNRQiZgex PI190565605
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Washington State Department of Ecology has an exciting opportunity for an executive-level Information Solutions strategist and proven technology team leader who is looking to leverage their experience and passion for technology services to protect, preserve, and enhance Washington's environment for current and future generations.
As the Chief Information Officer (CIO) for Ecology, this position is highly visible and reports directly to the Director of Ecology to achieve our mission by aligning and directing the agency's Information Technology (IT) capability and capacity to achieve our business strategies.
This position plays a significant role within the agency's executive leadership team and serves as the chair of Ecology's IT Governance Committee, working with key business and operational stakeholders across the agency. It also plays a critical role within the State IT enterprise, representing Ecology on State IT boards, and working closely with the Office of the Chief Information Officer, State of Washington Technology Services (WaTech), Office of Financial Management, local and federal agencies, Tribal entities, private vendors, legislative staff, and other state agencies for all things related to information technology.
This is a fast-paced and challenging position for a proven information services integration leader. It is an opportunity to provide leadership to a successful IT senior-level management team that develops and executes strategic plans around agency-wide information services and initiatives ensuring a service-oriented experience with internal customers. This executive will lead a team of more than 110 employees, plus additional IT contractors.
This position is located in our headquarters office in Lacey, Washington .
During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding mask requirements and health-screening questions before entry.
Application Timeline: This position will remain open until filled, with an initial screening date of May 13, 2022 . In order to be considered for initial screening, please submit an application on or before May 12, 2022 . The agency reserves the right to make an appointment any time after the initial screening date.
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What you will be doing:
Director of the Information Technology Services Office (ITSO) The Chief Information Officer is responsible for 110+ full-time employees and has six (6) direct reports, the highest of which are Senior IT Managers overseeing business services, architecture design, infrastructure, operations, and project management and planning. This position is the appointing authority for all new hires, approves all personnel actions and oversees the performance management direction. This position is responsible for the:
Development of biennial spending plans based on strategic priorities.
Development of a cost allocation biennial budget based on spending plans and strategic priorities.
$33 million biennial operating budget.
In addition, the CIO has significant responsibilities in purchasing and contracts through delegated authority up to $500,000 on Information Technology contracts, purchases, maintenance agreements, telephone equipment purchases, WaTech and Department of Enterprise Services IT related Service Level Agreements.
Serves as the Chief Technology / Information Officer
This position has the responsibility for IT governance, leadership, development and implementation of the agency's information technology direction, plans, policies and standards. Specifically, this position is responsible for:
Policy and direction for IT related services.
Ensuring agency IT work is done according to policies, standards, and best practices.
Assuring agency and program applications and related investments receive architecture reviews to facilitate cross-media data integration, consistency and reuse of application components thereby ensuring application investments align with agency and state strategic priorities.
Ensuring agency IT staff are developing applications using a consistent methodology, standards and best practices.
Measuring and evaluating the performance of computer and network systems, including the design and implementation of new methods, policies and procedures for the best use of resources (people, software, and hardware).
Who are we looking for ?
We are searching for an innovator with impeccable leadership skills that is ready to team with a large group of dedicated professionals committed to meeting the evolving information technology needs of a large agency. A leader with heart who can communicate and influence change, modeling the highest standards of ethics, follow-through, and accountability. Key attributes of who we are searching for include:
Strong communication and problem solving skills
Collaborative and inclusive approach
Commitment to the highest quality products and information technology services
Ability to leverage the creativity and innovation of others to deliver services, problem solve and improve processes.
A Key Member of Ecology's Executive Management Team This position is a key member of the agency's Executive Management Team, with responsibility for:
Managing the agency's strategic planning and direction for Ecology's IT related services.
Developing and implementing Ecology's statewide Information Services policies, procedures, guidelines, and standards pertaining to Ecology's IT infrastructure, application, and data architecture.
Representing the agency with WaTech, Office of the CIO, OFM, other state agencies, federal agencies, local governments, tribal entities, private vendors, and legislative staff on agency IT related matters.
Representing the agency in IT consults, investment plans, and architecture reviews with Office of the CIO and WaTech to ensure that network, desktop, and infrastructure investments are consistent with statewide strategic direction.
Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.
Eleven (11) years of experience and/or education:
Experience : with increasing responsibilities for managing and supporting professional information technology services and solutions that span multiple functional areas (application development and maintenance, GIS, server operations, infrastructure, IT security, enterprise architecture, network/desktop services, project management, etc.). which includes the following:
Five (5) years of professional level supervisory responsibility, including experience-managing supervisors.
Providing direction to mid-level managers and supervisors which included coaching, training, recruitment, evaluation, and performance.
Providing oversight of a program's diverse functions combining and directing all aspects to meet overall program objectives.
A minimum of five (5) years of budget management experience.
A minimum of three (3) years of strategic planning experience (annual or biennial based business plan) including the ability to conceptualize and articulate the future direction of a program.
Please note: Experience in each of the areas may have been gained concurrently.
Education: in Business Administration , Public Administration, Information Technology or Governance, Environmental Science, Science, Technology, Engineering and Mathematics ( STEM ) or other related fields.
All experience and education combinations that meet the requirements for this position:
Possible Combinations | College credit hours or degree | Years of required experience - as listed above
Combination 1 | No college credit hours or degree. | 11 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits. | 10 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 9 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits. | 8 years of experience
Combination 5 | A Bachelor's Degree. | 7 years of experience
Combination 6 | A Master’s Degree or higher. | 5 years of experience
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Project Management certification and/or organization skills and understanding of the unique aspects of sponsoring a project and supporting enterprise wide projects.
Change Management certification and knowledge/experience leading work with understanding the human element of organizational change.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Heather Bartlett at: Heather.Bartlett@ecy.wa.gov . Please do not contact Heather to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Apr 29, 2022
Full time
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Washington State Department of Ecology has an exciting opportunity for an executive-level Information Solutions strategist and proven technology team leader who is looking to leverage their experience and passion for technology services to protect, preserve, and enhance Washington's environment for current and future generations.
As the Chief Information Officer (CIO) for Ecology, this position is highly visible and reports directly to the Director of Ecology to achieve our mission by aligning and directing the agency's Information Technology (IT) capability and capacity to achieve our business strategies.
This position plays a significant role within the agency's executive leadership team and serves as the chair of Ecology's IT Governance Committee, working with key business and operational stakeholders across the agency. It also plays a critical role within the State IT enterprise, representing Ecology on State IT boards, and working closely with the Office of the Chief Information Officer, State of Washington Technology Services (WaTech), Office of Financial Management, local and federal agencies, Tribal entities, private vendors, legislative staff, and other state agencies for all things related to information technology.
This is a fast-paced and challenging position for a proven information services integration leader. It is an opportunity to provide leadership to a successful IT senior-level management team that develops and executes strategic plans around agency-wide information services and initiatives ensuring a service-oriented experience with internal customers. This executive will lead a team of more than 110 employees, plus additional IT contractors.
This position is located in our headquarters office in Lacey, Washington .
During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding mask requirements and health-screening questions before entry.
Application Timeline: This position will remain open until filled, with an initial screening date of May 13, 2022 . In order to be considered for initial screening, please submit an application on or before May 12, 2022 . The agency reserves the right to make an appointment any time after the initial screening date.
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What you will be doing:
Director of the Information Technology Services Office (ITSO) The Chief Information Officer is responsible for 110+ full-time employees and has six (6) direct reports, the highest of which are Senior IT Managers overseeing business services, architecture design, infrastructure, operations, and project management and planning. This position is the appointing authority for all new hires, approves all personnel actions and oversees the performance management direction. This position is responsible for the:
Development of biennial spending plans based on strategic priorities.
Development of a cost allocation biennial budget based on spending plans and strategic priorities.
$33 million biennial operating budget.
In addition, the CIO has significant responsibilities in purchasing and contracts through delegated authority up to $500,000 on Information Technology contracts, purchases, maintenance agreements, telephone equipment purchases, WaTech and Department of Enterprise Services IT related Service Level Agreements.
Serves as the Chief Technology / Information Officer
This position has the responsibility for IT governance, leadership, development and implementation of the agency's information technology direction, plans, policies and standards. Specifically, this position is responsible for:
Policy and direction for IT related services.
Ensuring agency IT work is done according to policies, standards, and best practices.
Assuring agency and program applications and related investments receive architecture reviews to facilitate cross-media data integration, consistency and reuse of application components thereby ensuring application investments align with agency and state strategic priorities.
Ensuring agency IT staff are developing applications using a consistent methodology, standards and best practices.
Measuring and evaluating the performance of computer and network systems, including the design and implementation of new methods, policies and procedures for the best use of resources (people, software, and hardware).
Who are we looking for ?
We are searching for an innovator with impeccable leadership skills that is ready to team with a large group of dedicated professionals committed to meeting the evolving information technology needs of a large agency. A leader with heart who can communicate and influence change, modeling the highest standards of ethics, follow-through, and accountability. Key attributes of who we are searching for include:
Strong communication and problem solving skills
Collaborative and inclusive approach
Commitment to the highest quality products and information technology services
Ability to leverage the creativity and innovation of others to deliver services, problem solve and improve processes.
A Key Member of Ecology's Executive Management Team This position is a key member of the agency's Executive Management Team, with responsibility for:
Managing the agency's strategic planning and direction for Ecology's IT related services.
Developing and implementing Ecology's statewide Information Services policies, procedures, guidelines, and standards pertaining to Ecology's IT infrastructure, application, and data architecture.
Representing the agency with WaTech, Office of the CIO, OFM, other state agencies, federal agencies, local governments, tribal entities, private vendors, and legislative staff on agency IT related matters.
Representing the agency in IT consults, investment plans, and architecture reviews with Office of the CIO and WaTech to ensure that network, desktop, and infrastructure investments are consistent with statewide strategic direction.
Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.
Eleven (11) years of experience and/or education:
Experience : with increasing responsibilities for managing and supporting professional information technology services and solutions that span multiple functional areas (application development and maintenance, GIS, server operations, infrastructure, IT security, enterprise architecture, network/desktop services, project management, etc.). which includes the following:
Five (5) years of professional level supervisory responsibility, including experience-managing supervisors.
Providing direction to mid-level managers and supervisors which included coaching, training, recruitment, evaluation, and performance.
Providing oversight of a program's diverse functions combining and directing all aspects to meet overall program objectives.
A minimum of five (5) years of budget management experience.
A minimum of three (3) years of strategic planning experience (annual or biennial based business plan) including the ability to conceptualize and articulate the future direction of a program.
Please note: Experience in each of the areas may have been gained concurrently.
Education: in Business Administration , Public Administration, Information Technology or Governance, Environmental Science, Science, Technology, Engineering and Mathematics ( STEM ) or other related fields.
All experience and education combinations that meet the requirements for this position:
Possible Combinations | College credit hours or degree | Years of required experience - as listed above
Combination 1 | No college credit hours or degree. | 11 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits. | 10 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 9 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits. | 8 years of experience
Combination 5 | A Bachelor's Degree. | 7 years of experience
Combination 6 | A Master’s Degree or higher. | 5 years of experience
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Project Management certification and/or organization skills and understanding of the unique aspects of sponsoring a project and supporting enterprise wide projects.
Change Management certification and knowledge/experience leading work with understanding the human element of organizational change.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Heather Bartlett at: Heather.Bartlett@ecy.wa.gov . Please do not contact Heather to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Information Technology Services Office (ITSO) within the Department of Ecology is looking to fill an Information Technology Procurement Specialist (Procurement & Supply Specialist 3) position. This position is located in our Headquarters Office in Lacey, WA . This position is eligible for a telework/in-office hybrid schedule. You will have the opportunity to telework the majority of your week, and live within a commutable distance to our Lacey office for in-person meetings and activities. In this role, you will be responsible and accountable for the procurement and reporting of technology equipment and software license renewals, agency wide. You will have direct input into procurement and purchasing of several million dollars of technology spent on an annual basis. You will identify, track and manage the contracts and service level agreements with the agency’s technology vendors. The mission of the Information Technology Services Office (ITSO) is to create and support useful technology services that adapt for the future and support Ecology’s mission. ITSO’s mission is realized by focusing on the following strategic objectives and outcomes:
Modeling behavior that demonstrates trust and integrity, accountability, and adherence to Ecology’s Core Competencies.
Engaging in continuous learning, process improvement and proactive communication with our business partners so that we deliver high quality services that leverage modern technical solutions and meet the business needs.
Advancing the Portfolio Management program for transparent decision-making, and mission driven prioritization.
Managing agency systems to ensure confidentiality, integrity, and availability by evaluating business need, cyber threats, risk, and maintainability, so that agency data is accurate and reliable.
Leading enterprise data management; promote agency defined data standards and industry best practices, architect technical systems integrations, and provide technical support for hardware and software tools allowing the agency to make data driven decisions.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding mask requirements, health screening questions before entry, and social distancing.
Application Timeline: This position will remain open until filled, with an initial screening date of March 25, 2022 . In order to be considered for initial screening, please submit an application on or before March 24, 2022 . The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What makes this role unique? In this role, you will use a blend of business analysis and technology-vendor management skills. You will influence program managers, budget managers, and customers to make data driven decisions to ensure technology purchases align with statewide technology standards and purchasing policies. You will develop and continuously improve processes to collect, analyze and evaluate IT equipment usage data and recommend procurement strategies that are economical and benefit the agency. Activities include developing specifications for large, complex or unusual procurements projects such as major relocation projects, computer systems, and communications systems. What you will do:
Independently perform market analysis on highly complex purchasing projects and take appropriate procurement methodology action to ensure project goals are met.
Collect, analyze and evaluate supply and equipment usage data, managing and controlling the IT inventory for all technology hardware coming into and leaving the agency.
Track existing inventory, warranty replacement schedules, and new equipment purchases
Ensure technology software licenses are in compliance with software licensing agreements.
Work in collaboration with the ITSO staff who manage software and licensing processes; to support license compliance and contract auditing type documentation.
Design, create and publish reports/charts on various metrics as directed by management.
Understand and ensure agency IT procurements are in alignment with current and future IT infrastructure requirements
Submit equipment orders for desktop hardware and peripherals.
Receive and inventory, desktop hardware and peripherals.
Maintain tracking system for IT technicians to configure and deploy IT hardware and peripherals
Develop and continuously improve processes that ensure technology software requests have been properly vetted and are approved for use within Ecology
Maintain and update approved agency computer and component list
Ensure proper approvals are obtained for purchases, when purchases do not follow traditional Purchase Tracking System routing.
Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.
Option 1:
Five (5) years of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.
Option 2:
An Associate of Arts degree in business administration, procurement, logistics or supply management or allied field; or one of the following professional certifications: Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager (CPM), Certified Professional in Supply Management (CPSM) or other related certification.
AND
Three (3) years of full-time experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.
Option 3:
A Bachelor's degree or higher in business administration, procurement, logistics, supply management or allied field. AND One year of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business. Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Three (3) years of experience working in procurement of IT equipment, software, and services.
Three (3) years of experience working with IT vendors.
Analytical Thinker.
Experience conducting research.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Kristy Schreiner at: Kristy.Schreiner@ecy.wa.gov . Please do not contact Kristy to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Mar 11, 2022
Full time
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Information Technology Services Office (ITSO) within the Department of Ecology is looking to fill an Information Technology Procurement Specialist (Procurement & Supply Specialist 3) position. This position is located in our Headquarters Office in Lacey, WA . This position is eligible for a telework/in-office hybrid schedule. You will have the opportunity to telework the majority of your week, and live within a commutable distance to our Lacey office for in-person meetings and activities. In this role, you will be responsible and accountable for the procurement and reporting of technology equipment and software license renewals, agency wide. You will have direct input into procurement and purchasing of several million dollars of technology spent on an annual basis. You will identify, track and manage the contracts and service level agreements with the agency’s technology vendors. The mission of the Information Technology Services Office (ITSO) is to create and support useful technology services that adapt for the future and support Ecology’s mission. ITSO’s mission is realized by focusing on the following strategic objectives and outcomes:
Modeling behavior that demonstrates trust and integrity, accountability, and adherence to Ecology’s Core Competencies.
Engaging in continuous learning, process improvement and proactive communication with our business partners so that we deliver high quality services that leverage modern technical solutions and meet the business needs.
Advancing the Portfolio Management program for transparent decision-making, and mission driven prioritization.
Managing agency systems to ensure confidentiality, integrity, and availability by evaluating business need, cyber threats, risk, and maintainability, so that agency data is accurate and reliable.
Leading enterprise data management; promote agency defined data standards and industry best practices, architect technical systems integrations, and provide technical support for hardware and software tools allowing the agency to make data driven decisions.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding mask requirements, health screening questions before entry, and social distancing.
Application Timeline: This position will remain open until filled, with an initial screening date of March 25, 2022 . In order to be considered for initial screening, please submit an application on or before March 24, 2022 . The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What makes this role unique? In this role, you will use a blend of business analysis and technology-vendor management skills. You will influence program managers, budget managers, and customers to make data driven decisions to ensure technology purchases align with statewide technology standards and purchasing policies. You will develop and continuously improve processes to collect, analyze and evaluate IT equipment usage data and recommend procurement strategies that are economical and benefit the agency. Activities include developing specifications for large, complex or unusual procurements projects such as major relocation projects, computer systems, and communications systems. What you will do:
Independently perform market analysis on highly complex purchasing projects and take appropriate procurement methodology action to ensure project goals are met.
Collect, analyze and evaluate supply and equipment usage data, managing and controlling the IT inventory for all technology hardware coming into and leaving the agency.
Track existing inventory, warranty replacement schedules, and new equipment purchases
Ensure technology software licenses are in compliance with software licensing agreements.
Work in collaboration with the ITSO staff who manage software and licensing processes; to support license compliance and contract auditing type documentation.
Design, create and publish reports/charts on various metrics as directed by management.
Understand and ensure agency IT procurements are in alignment with current and future IT infrastructure requirements
Submit equipment orders for desktop hardware and peripherals.
Receive and inventory, desktop hardware and peripherals.
Maintain tracking system for IT technicians to configure and deploy IT hardware and peripherals
Develop and continuously improve processes that ensure technology software requests have been properly vetted and are approved for use within Ecology
Maintain and update approved agency computer and component list
Ensure proper approvals are obtained for purchases, when purchases do not follow traditional Purchase Tracking System routing.
Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.
Option 1:
Five (5) years of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.
Option 2:
An Associate of Arts degree in business administration, procurement, logistics or supply management or allied field; or one of the following professional certifications: Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager (CPM), Certified Professional in Supply Management (CPSM) or other related certification.
AND
Three (3) years of full-time experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.
Option 3:
A Bachelor's degree or higher in business administration, procurement, logistics, supply management or allied field. AND One year of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business. Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Three (3) years of experience working in procurement of IT equipment, software, and services.
Three (3) years of experience working with IT vendors.
Analytical Thinker.
Experience conducting research.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Kristy Schreiner at: Kristy.Schreiner@ecy.wa.gov . Please do not contact Kristy to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Oregon Youth Authority
6700 Officer Row, Tillamook, OR 97141
Oregon Youth Authority (OYA) is seeking a Facility Operations Specialist 1 to maintain, repair, remodel and provide primary maintenance service to the various areas of the Tillamook Youth Correctional Facility and Camp Tillamook. You will work in a variety of trade areas including: plumbing, carpentry, painting, plastering, general building maintenance and mechanical repair. As the facility operations specialist, you will be responsible for maintaining or improving safety, security, health, program operations and the maintenance and up-keep of the interior and exterior grounds. You may also perform or assist with other emergency non-maintenance work, if needed.
Your Role as the Facility Operations Specialist
Repair walls, doors, windows, roofs, gutters, floor tile, and the other building components.
Perform preventive maintenance, receive, and complete work orders and troubleshoot mechanical and electrical equipment.
Pour and finish concrete.
Repair and maintain appliances.
Order materials, parts, and supplies.
Plumbing: Repair and replace fixtures, equipment, pipes and drains.
Electrical: Replace lamps, switches, ballasts, receptacles and motors as allowed by code.
Water and Sewer: Check and service well pump and sewage system.
Ensure compliance with State Health Dept. and DEQ rules.
Work with youth to train them in a variety of building maintenance and construction skills, and teach them good work habits, safety, housekeeping and proper use of hand and power tools.
Assist other co-workers, managers, subordinates, and peers with monitoring and supervising youth while performing related duties within buildings and throughout the campus.
Apply facilities management policies and procedures through coordination of training and resources for maintenance and operations personnel.
Develop, write and present performance maintenance and cost reports using data captured in work order and maintenance tracking systems.
Additional Information:
Open Until Filled: This recruitment will remain open until filled. Our first application screening is scheduled for 12/9/2021 at 8:30am, but we may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying.
Representation: This position is represented by the Service Employees International Union (SEIU/OPEU).
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
Please take a moment to watch this quick video about Oregon Youth Authority, our team and our culture bit.ly/work4OYA . For more information please visit www.oregon.gov/oya .
What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan .
Discover more about working in Oregon state government by clicking here .
What You Need To Qualify
A Bachelors degree in building construction, industrial engineering or related field AND
one year of experience planning, scheduling, or coordinating facility system maintenance and construction projects;
OR
Four years of experience planning, scheduling or coordination facility system maintenance or construction projects.
Special Requirements
Driver's License: Driving is an essential function of this position. A valid driver license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s).
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA : In addition to your related work experience and education, we will use the attributes below as part of final scoring to advance those that qualify to the interview portion.
Building maintenance experience
Project management experience
Maintenance work on building systems such HVAC, circulating pumps, sewer pumps, and mechanical systems.
Good communications and customer service.
One who can work independently and solve problems.
Experience in state government procurement and purchasing process.
How to apply:
Please use the external link in this job announcement or go to oregonjobs.org and search job announcement REQ-80842
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Nov 19, 2021
Full time
Oregon Youth Authority (OYA) is seeking a Facility Operations Specialist 1 to maintain, repair, remodel and provide primary maintenance service to the various areas of the Tillamook Youth Correctional Facility and Camp Tillamook. You will work in a variety of trade areas including: plumbing, carpentry, painting, plastering, general building maintenance and mechanical repair. As the facility operations specialist, you will be responsible for maintaining or improving safety, security, health, program operations and the maintenance and up-keep of the interior and exterior grounds. You may also perform or assist with other emergency non-maintenance work, if needed.
Your Role as the Facility Operations Specialist
Repair walls, doors, windows, roofs, gutters, floor tile, and the other building components.
Perform preventive maintenance, receive, and complete work orders and troubleshoot mechanical and electrical equipment.
Pour and finish concrete.
Repair and maintain appliances.
Order materials, parts, and supplies.
Plumbing: Repair and replace fixtures, equipment, pipes and drains.
Electrical: Replace lamps, switches, ballasts, receptacles and motors as allowed by code.
Water and Sewer: Check and service well pump and sewage system.
Ensure compliance with State Health Dept. and DEQ rules.
Work with youth to train them in a variety of building maintenance and construction skills, and teach them good work habits, safety, housekeeping and proper use of hand and power tools.
Assist other co-workers, managers, subordinates, and peers with monitoring and supervising youth while performing related duties within buildings and throughout the campus.
Apply facilities management policies and procedures through coordination of training and resources for maintenance and operations personnel.
Develop, write and present performance maintenance and cost reports using data captured in work order and maintenance tracking systems.
Additional Information:
Open Until Filled: This recruitment will remain open until filled. Our first application screening is scheduled for 12/9/2021 at 8:30am, but we may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying.
Representation: This position is represented by the Service Employees International Union (SEIU/OPEU).
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
Please take a moment to watch this quick video about Oregon Youth Authority, our team and our culture bit.ly/work4OYA . For more information please visit www.oregon.gov/oya .
What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan .
Discover more about working in Oregon state government by clicking here .
What You Need To Qualify
A Bachelors degree in building construction, industrial engineering or related field AND
one year of experience planning, scheduling, or coordinating facility system maintenance and construction projects;
OR
Four years of experience planning, scheduling or coordination facility system maintenance or construction projects.
Special Requirements
Driver's License: Driving is an essential function of this position. A valid driver license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s).
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA : In addition to your related work experience and education, we will use the attributes below as part of final scoring to advance those that qualify to the interview portion.
Building maintenance experience
Project management experience
Maintenance work on building systems such HVAC, circulating pumps, sewer pumps, and mechanical systems.
Good communications and customer service.
One who can work independently and solve problems.
Experience in state government procurement and purchasing process.
How to apply:
Please use the external link in this job announcement or go to oregonjobs.org and search job announcement REQ-80842
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Title: Contracts, Procurement and Property Manager
Job Number: REQ-80563
Salary: $73,584 – $113,820 per year
Deadline: 12/05/2021 at 11:59pm Pacific Time
Do you have a background in Contracts, Procurement and Property ? Are you knowledgeable when it comes to laws, rules and polices related to procurement ? Do you have a desire to lead a passionate team of professionals ?
If this sounds like you, come join our leadership team as our new Contracts, Procurement and Property Manager and support one of Oregon’s greatest resources – State Parks!
This position falls under the classification Principal Executive/Manager E .
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As the Contracts, Procurement and Property Manager, you will serve as a member of the Central Business Services Division of the agency and as the Designated Procurement Officer (DPO) as defined in OAR 736-146-0012. You will direct and manage the department’s contracting, procurement, property and SPOTS program.
In this role, you will manage the development and implementation of administrative rules for the authority granted in ORS 279A.050(6)(d) to procure “all goods and services, public improvements and personal services relating to state parks”.
The Central Business Services Division provides Procurement, Property, Communications, Budget, Accounting, Payroll, HR and IT services to the rest of the agency. Additionally, the Division has responsibility for the Recreation Grant and Community programs. The Recreation Grant and Community programs serve state agencies, counties, cities and non-profit organizations.
The following duties may be performed but are not limited to:
Directing all aspects of the department’s procurement and property strategies.
Ensuring all procurement and property activities are accomplished through a legal and ethical framework that maintains compliance with the Public Contracting Code, Attorney General Model Public rules, Department of Administrative Services (DAS) rules, Governor Executive Orders, and policies.
Developing and maintaining the department’s administrative rules, procurement policies, procedures and processes in conformance with the Public Contracting Code and all corresponding rules, policies and procedures.
Reviewing legislative concepts and legislation to incorporate changes for existing administrative rules and developing additional administrative rules as needed.
Developing reports for the OPRD Commission including the Delegated Authority Report.
Providing procurement, property and contract training to staff and contractors.
Providing updates and guidance to staff on contracting law.
Regularly attending reverse vendor trade shows that assist contractors on how to do business with the state of Oregon.
Directing policy changes and process enhancements for tracking the agency vehicle usage.
Leading the agency’s SPOTS card program, responsible for policy, procedure, review of audit, training, and rules related to the agency’s use of the SPOTS card used for travel and procurement.
Reviewing monthly audit findings to ensure compliance with laws, rules and policies related to SPOTS, travel, meal and refreshments, procurement and property.
Minimum Qualifications:
(a) Three (3) years of management experience in a public or private organization which included responsibility for each of the following: a) development of program rules and policies, b) development of long- and short-range goals and plans, c) program evaluation, and d) budget preparation. OR (b) Two (2) years of management experience in a public or private organization which included responsibility for each of the following: a) development of program rules and policies, b) development of long- and short-range goals and plans, c) program evaluation, and d) budget preparation; AND 45-48 quarter hours (30-32 semester hours) of graduate level coursework in management. OR (c ) Three (3) years of professional experience as a program/project leader, assigning and reviewing work of professional staff (e.g., engineers, etc.) including project responsibility for developing goals and objectives, project evaluation, and monitoring and controlling or preparing a budget.
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
What we are looking for (Desired Attributes):
Experience leading a team in contracts, procurement and/or property.
Contracts, procurement and/or property experience within a government agency.
Leadership skills with a focus on organizational development.
Ability to coach and mentor employees.
Leadership experience in a decentralized organization that relies on collaboration to achieve the best outcomes for human capital management and agency values.
Flexibility with an open mind to consider multiple perspectives to develop the best and most practical solutions.
Experience establishing, building and maintaining professional relationships with customer and employees.
Outstanding customer service skills with both internal and external customers and stakeholders.
Excellent written and verbal communication and presentation skills.
Experience in promoting a culturally competent and diverse work environment.
What's in it for you:
This is a fantastic opportunity to support millions of visitors connecting with one of the best state park systems in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 10 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Salem--OPRD--Central-Office/Contracts--Procurement-and-Property-Manager_REQ-80563-1
Nov 10, 2021
Full time
Title: Contracts, Procurement and Property Manager
Job Number: REQ-80563
Salary: $73,584 – $113,820 per year
Deadline: 12/05/2021 at 11:59pm Pacific Time
Do you have a background in Contracts, Procurement and Property ? Are you knowledgeable when it comes to laws, rules and polices related to procurement ? Do you have a desire to lead a passionate team of professionals ?
If this sounds like you, come join our leadership team as our new Contracts, Procurement and Property Manager and support one of Oregon’s greatest resources – State Parks!
This position falls under the classification Principal Executive/Manager E .
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As the Contracts, Procurement and Property Manager, you will serve as a member of the Central Business Services Division of the agency and as the Designated Procurement Officer (DPO) as defined in OAR 736-146-0012. You will direct and manage the department’s contracting, procurement, property and SPOTS program.
In this role, you will manage the development and implementation of administrative rules for the authority granted in ORS 279A.050(6)(d) to procure “all goods and services, public improvements and personal services relating to state parks”.
The Central Business Services Division provides Procurement, Property, Communications, Budget, Accounting, Payroll, HR and IT services to the rest of the agency. Additionally, the Division has responsibility for the Recreation Grant and Community programs. The Recreation Grant and Community programs serve state agencies, counties, cities and non-profit organizations.
The following duties may be performed but are not limited to:
Directing all aspects of the department’s procurement and property strategies.
Ensuring all procurement and property activities are accomplished through a legal and ethical framework that maintains compliance with the Public Contracting Code, Attorney General Model Public rules, Department of Administrative Services (DAS) rules, Governor Executive Orders, and policies.
Developing and maintaining the department’s administrative rules, procurement policies, procedures and processes in conformance with the Public Contracting Code and all corresponding rules, policies and procedures.
Reviewing legislative concepts and legislation to incorporate changes for existing administrative rules and developing additional administrative rules as needed.
Developing reports for the OPRD Commission including the Delegated Authority Report.
Providing procurement, property and contract training to staff and contractors.
Providing updates and guidance to staff on contracting law.
Regularly attending reverse vendor trade shows that assist contractors on how to do business with the state of Oregon.
Directing policy changes and process enhancements for tracking the agency vehicle usage.
Leading the agency’s SPOTS card program, responsible for policy, procedure, review of audit, training, and rules related to the agency’s use of the SPOTS card used for travel and procurement.
Reviewing monthly audit findings to ensure compliance with laws, rules and policies related to SPOTS, travel, meal and refreshments, procurement and property.
Minimum Qualifications:
(a) Three (3) years of management experience in a public or private organization which included responsibility for each of the following: a) development of program rules and policies, b) development of long- and short-range goals and plans, c) program evaluation, and d) budget preparation. OR (b) Two (2) years of management experience in a public or private organization which included responsibility for each of the following: a) development of program rules and policies, b) development of long- and short-range goals and plans, c) program evaluation, and d) budget preparation; AND 45-48 quarter hours (30-32 semester hours) of graduate level coursework in management. OR (c ) Three (3) years of professional experience as a program/project leader, assigning and reviewing work of professional staff (e.g., engineers, etc.) including project responsibility for developing goals and objectives, project evaluation, and monitoring and controlling or preparing a budget.
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
What we are looking for (Desired Attributes):
Experience leading a team in contracts, procurement and/or property.
Contracts, procurement and/or property experience within a government agency.
Leadership skills with a focus on organizational development.
Ability to coach and mentor employees.
Leadership experience in a decentralized organization that relies on collaboration to achieve the best outcomes for human capital management and agency values.
Flexibility with an open mind to consider multiple perspectives to develop the best and most practical solutions.
Experience establishing, building and maintaining professional relationships with customer and employees.
Outstanding customer service skills with both internal and external customers and stakeholders.
Excellent written and verbal communication and presentation skills.
Experience in promoting a culturally competent and diverse work environment.
What's in it for you:
This is a fantastic opportunity to support millions of visitors connecting with one of the best state park systems in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 10 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Salem--OPRD--Central-Office/Contracts--Procurement-and-Property-Manager_REQ-80563-1
Deschutes County is accepting applications for its next County Administrator. The County Administrator is appointed by and serves at the discretion of the Board of County Commissioners. The Administrator is the Chief Administrative Officer and is responsible for:
General operations of the County
Supervision and management of department directors, excluding elected officials and County Counsel
Administering the County’s personnel system and rules
Conducting short and long term planning
Implementation of the Board’s goals and policies
Administering the County’s public contracting and purchasing processes
Acting as the organization’s Budget Officer and developing the County’s proposed annual budget
Ensuring compliance with state laws, ordinances, service contracts, and all orders, and resolutions, policies, rules, procedures, and regulations adopted by the Board of County Commissioners
COMPENSATION:
$170,000 to $220,000 Annual Dependent on qualifications. Excellent County benefit package when eligible.
Minimum Qualifications: Successful candidates for this position will have a Bachelor's Degree in a relevant field and a minimum of eight years of senior or executive management experience in medium or large organizations, agencies, and/or associations. Preference will be given for:
Demonstrated leadership experience in the public sector
Master's Degree in a relevant field
For more information about qualifications for this position, please visit www.deschutes.org/administrator
To apply, please visit www.deschutes.org/jobs
Feb 18, 2021
Full time
Deschutes County is accepting applications for its next County Administrator. The County Administrator is appointed by and serves at the discretion of the Board of County Commissioners. The Administrator is the Chief Administrative Officer and is responsible for:
General operations of the County
Supervision and management of department directors, excluding elected officials and County Counsel
Administering the County’s personnel system and rules
Conducting short and long term planning
Implementation of the Board’s goals and policies
Administering the County’s public contracting and purchasing processes
Acting as the organization’s Budget Officer and developing the County’s proposed annual budget
Ensuring compliance with state laws, ordinances, service contracts, and all orders, and resolutions, policies, rules, procedures, and regulations adopted by the Board of County Commissioners
COMPENSATION:
$170,000 to $220,000 Annual Dependent on qualifications. Excellent County benefit package when eligible.
Minimum Qualifications: Successful candidates for this position will have a Bachelor's Degree in a relevant field and a minimum of eight years of senior or executive management experience in medium or large organizations, agencies, and/or associations. Preference will be given for:
Demonstrated leadership experience in the public sector
Master's Degree in a relevant field
For more information about qualifications for this position, please visit www.deschutes.org/administrator
To apply, please visit www.deschutes.org/jobs
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
· The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
· Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process.
· On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
· Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
· Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
· Institutes necessary training to further the understanding of the procurement process and for staff development.
· Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
· Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
· Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
· Candidate must have one of the following certifications: Universal Public Procurement Certification Council (UPPCC) Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO), or the Institute for Supply Management (ISM) Certified Professional in Supply Management (CPSM) or Certified Professional in Supplier Diversity (CPSD).
· Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
· Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
· Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
· Ability to encourage and build mutual trust, respect, and cooperation among team members.
· Must be skilled in management of one's own time and able to work independently
Preferences:
· At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
· Familiarity with the Illinois Procurement Code
· Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours. The EEC currently offers a number of flexible work schedule options. We are currently working remotely in response to the COVID-19 pandemic.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per
calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Contact Christine.Lazarides@illinois.gov for more information on work hours and benefits.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above:
· A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
· A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393
Oct 19, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
· The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
· Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process.
· On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
· Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
· Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
· Institutes necessary training to further the understanding of the procurement process and for staff development.
· Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
· Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
· Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
· Candidate must have one of the following certifications: Universal Public Procurement Certification Council (UPPCC) Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO), or the Institute for Supply Management (ISM) Certified Professional in Supply Management (CPSM) or Certified Professional in Supplier Diversity (CPSD).
· Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
· Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
· Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
· Ability to encourage and build mutual trust, respect, and cooperation among team members.
· Must be skilled in management of one's own time and able to work independently
Preferences:
· At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
· Familiarity with the Illinois Procurement Code
· Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours. The EEC currently offers a number of flexible work schedule options. We are currently working remotely in response to the COVID-19 pandemic.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per
calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Contact Christine.Lazarides@illinois.gov for more information on work hours and benefits.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above:
· A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
· A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process. (CPO-GS)
On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
Institutes necessary training to further the understanding of the procurement process and for staff development.
Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to encourage and build mutual trust, respect, and cooperation among team members.
Must be skilled in management of one's own time and able to work independently.
The SPO is appointed by the Chief Procurement Officer to a term of five years beginning on the date of the officer's appointment. By law, the SPO must be able to receive certification by the Universal Public Procurement Certification Council (UPPCC) or the Institute for Supply Management (ISM) within 30 months of appointment. Prerequisites to testing for certification include:
UPPCC:
With a Degree (Completion of a 2-year, post-secondary education program that results in a degree, diploma or certificate):
3 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
Without a Degree :
5 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
For detailed information on becoming certified with UPPCC please visit https://www.uppcc.org/Certification
ISM:
Three years of full-time, professional supply management experience (nonclerical and nonsupport) with a bachelor's degree from a regionally accredited institution or international equivalent; or
Five years of full-time, professional supply management experience (nonclerical and nonsupport) without a qualified bachelor's degree.
For detailed information on becoming certified with ISM please visit : ISM - Certification - Certification Process
Preferences:
At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
Current certification by the UPPCC as a Certified Professional Public Buyer or as a Certified Public Procurement Officer.
Familiarity with the Illinois Procurement Code.
Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours. The EEC currently offers a number of flexible work schedule options. We are currently working remotely in response to the COVID-19 pandemic.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Contact Christine.Lazarides@illinois.gov for more information on work hours and benefits.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above:
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Oct 06, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process. (CPO-GS)
On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
Institutes necessary training to further the understanding of the procurement process and for staff development.
Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to encourage and build mutual trust, respect, and cooperation among team members.
Must be skilled in management of one's own time and able to work independently.
The SPO is appointed by the Chief Procurement Officer to a term of five years beginning on the date of the officer's appointment. By law, the SPO must be able to receive certification by the Universal Public Procurement Certification Council (UPPCC) or the Institute for Supply Management (ISM) within 30 months of appointment. Prerequisites to testing for certification include:
UPPCC:
With a Degree (Completion of a 2-year, post-secondary education program that results in a degree, diploma or certificate):
3 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
Without a Degree :
5 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
For detailed information on becoming certified with UPPCC please visit https://www.uppcc.org/Certification
ISM:
Three years of full-time, professional supply management experience (nonclerical and nonsupport) with a bachelor's degree from a regionally accredited institution or international equivalent; or
Five years of full-time, professional supply management experience (nonclerical and nonsupport) without a qualified bachelor's degree.
For detailed information on becoming certified with ISM please visit : ISM - Certification - Certification Process
Preferences:
At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
Current certification by the UPPCC as a Certified Professional Public Buyer or as a Certified Public Procurement Officer.
Familiarity with the Illinois Procurement Code.
Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours. The EEC currently offers a number of flexible work schedule options. We are currently working remotely in response to the COVID-19 pandemic.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Contact Christine.Lazarides@illinois.gov for more information on work hours and benefits.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above:
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks an entry level attorney for a position with our legal staff. The attorney position fulfills a range of responsibilities including technical research and review, making recommendations on legal issues and litigation, and conducting administrative hearings related to Illinois law including, but not limited to, the Illinois Procurement Code, the Governmental Joint Purchasing Act, the State Officials and Employees Ethics Act, the Illinois Administrative Procedure Act, and the Freedom of Information Act (FOIA).
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission is responsible for appointing chief procurement officers (CPOs). The CPOs are subject-matter experts on procurement an maintain their independence on procurement decisions as set forth in the Illinois Procurement Code.
Responsibilities include, under direction of the EEC General Counsel or the Chief Legal Counsel for Procurement
Providing legal counsel and guidance to the EEC and/or CPOs on all legal matters relevant to the State Officials and Employees Ethics Act, the Illinois Procurement Code, the Governmental Joint Purchasing Act, employment law, policies, procedures, rules and regulations, and other laws and regulations.
Conducting technical legal research for EEC staff and/or respective CPOs and preparing legal memoranda and briefs and providing legal advice.
Providing litigation support activities and coordination with the Illinois Attorney General's Office. Coordinating litigation-related activities for general matters involving the EEC and its staff and/or the CPOs and their respective staffs.
As Protest Review Officer for the CPOs, reviewing all protests, communicating with protestors when necessary, and recommending written determinations for the respective CPO’s consideration.
Serving as procurement liaison to streamline communications related to facilitating resolutions of substantive procurement issues between the Procurement Division and the EEC, to include consulting on disputes between the CPO, PCM, and the agencies/universities.
Conducting hearings on behalf of, or at the direction of, the CPOs or EEC Executive Director and preparing recommended decisions.
Providing legal advice and counsel to Human Resources.
Minimum Requirements
Juris Doctorate from an American Bar Association accredited law school.
Undergraduate degree in human resources or organizational management, completion of graduate/law classes in employment law, or possession of a professional human resources certification.
Sitting for the Illinois bar exam October 5-6, 2020 or recent law school graduate admitted to practice law in the State of Illinois in 2019 or later.
Preferences
Familiarity with procurement or government ethics, Freedom of Information Act, and administrative law.
A working knowledge of the functions of state government and relationships between the branches and within the executive branch.
Excellent legal research skills utilizing sound judgement.
Exceptional written and oral communication skills along with a demonstrated ability to collaborate with internal and external constituencies.
Employment law or civil rights law school program/clinic experience.
Office Information The members of the legal staff work in a collaborative environment, subject to the direction of the EEC General Counsel or the Chief Legal Counsel for Procurement. Successful members of this team have a demonstrated interest in, enthusiasm for, and commitment to public service. The desired candidate is self-motivated, with an ability to resolve complex issues with a resourceful, independent attitude. The work location is an office setting, requiring business casual or business dress attire.
Work Hours
This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Work Location
Illinois Executive Ethics Commission
401 South Spring Street
William Stratton Building, Room 515
Springfield, Illinois 62706
This position is not covered by the Personnel Code and not subject to collective bargaining. It does not require a current grade from Central Management Services. Employees of the Executive Ethics Commission are not permitted to hold public office or engage in certain political activity. Agency Contact
Christine Lazarides
Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
Christine.Lazarides@illinois.gov
How to Apply For full consideration, applicants should email the following to Christine.Lazarides@illinois.gov by 4:30 p.m. on Thursday, August 20, 2020:
A letter of interest, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position.
A detailed resume.
A legal writing sample.
Contact information for three professional references, which may include previous employers or law school professors. For questions regarding whether a reference is appropriate, please email the Agency Contact.
Special Note: Interviews for this position will be conducted via WebEx video. Please ensure that you have audio and video connection capabilities. Interviews are expected to begin the week of September 14, 2020.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Jul 30, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks an entry level attorney for a position with our legal staff. The attorney position fulfills a range of responsibilities including technical research and review, making recommendations on legal issues and litigation, and conducting administrative hearings related to Illinois law including, but not limited to, the Illinois Procurement Code, the Governmental Joint Purchasing Act, the State Officials and Employees Ethics Act, the Illinois Administrative Procedure Act, and the Freedom of Information Act (FOIA).
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission is responsible for appointing chief procurement officers (CPOs). The CPOs are subject-matter experts on procurement an maintain their independence on procurement decisions as set forth in the Illinois Procurement Code.
Responsibilities include, under direction of the EEC General Counsel or the Chief Legal Counsel for Procurement
Providing legal counsel and guidance to the EEC and/or CPOs on all legal matters relevant to the State Officials and Employees Ethics Act, the Illinois Procurement Code, the Governmental Joint Purchasing Act, employment law, policies, procedures, rules and regulations, and other laws and regulations.
Conducting technical legal research for EEC staff and/or respective CPOs and preparing legal memoranda and briefs and providing legal advice.
Providing litigation support activities and coordination with the Illinois Attorney General's Office. Coordinating litigation-related activities for general matters involving the EEC and its staff and/or the CPOs and their respective staffs.
As Protest Review Officer for the CPOs, reviewing all protests, communicating with protestors when necessary, and recommending written determinations for the respective CPO’s consideration.
Serving as procurement liaison to streamline communications related to facilitating resolutions of substantive procurement issues between the Procurement Division and the EEC, to include consulting on disputes between the CPO, PCM, and the agencies/universities.
Conducting hearings on behalf of, or at the direction of, the CPOs or EEC Executive Director and preparing recommended decisions.
Providing legal advice and counsel to Human Resources.
Minimum Requirements
Juris Doctorate from an American Bar Association accredited law school.
Undergraduate degree in human resources or organizational management, completion of graduate/law classes in employment law, or possession of a professional human resources certification.
Sitting for the Illinois bar exam October 5-6, 2020 or recent law school graduate admitted to practice law in the State of Illinois in 2019 or later.
Preferences
Familiarity with procurement or government ethics, Freedom of Information Act, and administrative law.
A working knowledge of the functions of state government and relationships between the branches and within the executive branch.
Excellent legal research skills utilizing sound judgement.
Exceptional written and oral communication skills along with a demonstrated ability to collaborate with internal and external constituencies.
Employment law or civil rights law school program/clinic experience.
Office Information The members of the legal staff work in a collaborative environment, subject to the direction of the EEC General Counsel or the Chief Legal Counsel for Procurement. Successful members of this team have a demonstrated interest in, enthusiasm for, and commitment to public service. The desired candidate is self-motivated, with an ability to resolve complex issues with a resourceful, independent attitude. The work location is an office setting, requiring business casual or business dress attire.
Work Hours
This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Work Location
Illinois Executive Ethics Commission
401 South Spring Street
William Stratton Building, Room 515
Springfield, Illinois 62706
This position is not covered by the Personnel Code and not subject to collective bargaining. It does not require a current grade from Central Management Services. Employees of the Executive Ethics Commission are not permitted to hold public office or engage in certain political activity. Agency Contact
Christine Lazarides
Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
Christine.Lazarides@illinois.gov
How to Apply For full consideration, applicants should email the following to Christine.Lazarides@illinois.gov by 4:30 p.m. on Thursday, August 20, 2020:
A letter of interest, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position.
A detailed resume.
A legal writing sample.
Contact information for three professional references, which may include previous employers or law school professors. For questions regarding whether a reference is appropriate, please email the Agency Contact.
Special Note: Interviews for this position will be conducted via WebEx video. Please ensure that you have audio and video connection capabilities. Interviews are expected to begin the week of September 14, 2020.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks an experienced attorney for a position with our legal staff. The attorney position fulfills a range of responsibilities including technical research and review, making recommendations on legal issues and litigation, and conducting administrative hearings related to Illinois law including, but not limited to, the Illinois Procurement Code, the Governmental Joint Purchasing Act, the State Officials and Employees Ethics Act, the Illinois Administrative Procedure Act, and the Freedom of Information Act (FOIA).
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission is responsible for appointing chief procurement officers (CPOs). The CPOs are subject-matter experts on procurement an maintain their independence on procurement decisions as set forth in the Illinois Procurement Code.
Responsibilities include, under direction of the EEC General Counsel or the Chief Legal Counsel for Procurement
Providing legal counsel and guidance to the EEC and/or CPOs on all legal matters relevant to the State Officials and Employees Ethics Act, the Illinois Procurement Code, the Governmental Joint Purchasing Act, employment law, policies, procedures, rules and regulations, and other laws and regulations.
Conducting technical legal research for EEC staff and/or respective CPOs and preparing legal memoranda and briefs and providing legal advice.
Providing litigation support activities and coordination with the Illinois Attorney General's Office. Coordinating litigation-related activities for general matters involving the EEC and its staff and/or the CPOs and their respective staffs.
As Protest Review Officer for the CPOs, reviewing all protests, communicating with protestors when necessary, and recommending written determinations for the respective CPO’s consideration.
Serving as procurement liaison to streamline communications related to facilitating resolutions of substantive procurement issues between the Procurement Division and the EEC, to include consulting on disputes between the CPO, procurement compliance monitor(s), and the agencies/universities.
Conducting hearings on behalf of, or at the direction of, the EEC Executive Director or CPOs and preparing recommended decisions.
Providing legal advice and counsel for Human Resources.
Minimum Requirements
Juris Doctorate from an American Bar Association accredited law school.
Four years of legal experience. Highly desirable that candidate has two years or more experience in employment or labor law.
Excellent legal research skills utilizing sound judgement.
Exceptional written and oral communication skills along with a demonstrated ability to collaborate with internal and external constituencies.
Preferences
Familiarity with procurement or government ethics, Freedom of Information Act, and conducting administrative hearings.
A working knowledge of the functions of state government and relationships between the branches and within the executive branch.
Office Information The members of the legal staff work in a collaborative environment, subject to the direction of the EEC General Counsel or the Chief Legal Counsel for Procurement. Successful members of this team have a demonstrated interest in, enthusiasm for, and commitment to public service. The desired candidate is self-motivated, with an ability to resolve complex issues with a resourceful, independent attitude. The work location is an office setting, requiring business casual or business dress attire.
Work Hours
This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Work Location
Illinois Executive Ethics Commission
401 South Spring Street
William Stratton Building, Room 515
Springfield, Illinois 62706
This position is not covered by the Personnel Code and not subject to collective bargaining. It does not require a current grade from Central Management Services. Employees of the Executive Ethics Commission are not permitted to hold public office or engage in certain political activity.
Agency Contact
Christine Lazarides
Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
Christine.Lazarides@illinois.gov
How to Apply For full consideration, applicants should email the following to Christine.Lazarides@illinois.gov by 4:30 p.m. on Thursday, August 20, 2020:
A letter of interest, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position.
A detailed resume.
A legal writing sample.
Contact information for three professional references.
Special Note: Interviews for this position will be conducted via WebEx video. Please ensure that you have audio and video connection capabilities. Interviews are expected to begin the week of September 14, 2020.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Jul 30, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks an experienced attorney for a position with our legal staff. The attorney position fulfills a range of responsibilities including technical research and review, making recommendations on legal issues and litigation, and conducting administrative hearings related to Illinois law including, but not limited to, the Illinois Procurement Code, the Governmental Joint Purchasing Act, the State Officials and Employees Ethics Act, the Illinois Administrative Procedure Act, and the Freedom of Information Act (FOIA).
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission is responsible for appointing chief procurement officers (CPOs). The CPOs are subject-matter experts on procurement an maintain their independence on procurement decisions as set forth in the Illinois Procurement Code.
Responsibilities include, under direction of the EEC General Counsel or the Chief Legal Counsel for Procurement
Providing legal counsel and guidance to the EEC and/or CPOs on all legal matters relevant to the State Officials and Employees Ethics Act, the Illinois Procurement Code, the Governmental Joint Purchasing Act, employment law, policies, procedures, rules and regulations, and other laws and regulations.
Conducting technical legal research for EEC staff and/or respective CPOs and preparing legal memoranda and briefs and providing legal advice.
Providing litigation support activities and coordination with the Illinois Attorney General's Office. Coordinating litigation-related activities for general matters involving the EEC and its staff and/or the CPOs and their respective staffs.
As Protest Review Officer for the CPOs, reviewing all protests, communicating with protestors when necessary, and recommending written determinations for the respective CPO’s consideration.
Serving as procurement liaison to streamline communications related to facilitating resolutions of substantive procurement issues between the Procurement Division and the EEC, to include consulting on disputes between the CPO, procurement compliance monitor(s), and the agencies/universities.
Conducting hearings on behalf of, or at the direction of, the EEC Executive Director or CPOs and preparing recommended decisions.
Providing legal advice and counsel for Human Resources.
Minimum Requirements
Juris Doctorate from an American Bar Association accredited law school.
Four years of legal experience. Highly desirable that candidate has two years or more experience in employment or labor law.
Excellent legal research skills utilizing sound judgement.
Exceptional written and oral communication skills along with a demonstrated ability to collaborate with internal and external constituencies.
Preferences
Familiarity with procurement or government ethics, Freedom of Information Act, and conducting administrative hearings.
A working knowledge of the functions of state government and relationships between the branches and within the executive branch.
Office Information The members of the legal staff work in a collaborative environment, subject to the direction of the EEC General Counsel or the Chief Legal Counsel for Procurement. Successful members of this team have a demonstrated interest in, enthusiasm for, and commitment to public service. The desired candidate is self-motivated, with an ability to resolve complex issues with a resourceful, independent attitude. The work location is an office setting, requiring business casual or business dress attire.
Work Hours
This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Work Location
Illinois Executive Ethics Commission
401 South Spring Street
William Stratton Building, Room 515
Springfield, Illinois 62706
This position is not covered by the Personnel Code and not subject to collective bargaining. It does not require a current grade from Central Management Services. Employees of the Executive Ethics Commission are not permitted to hold public office or engage in certain political activity.
Agency Contact
Christine Lazarides
Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
Christine.Lazarides@illinois.gov
How to Apply For full consideration, applicants should email the following to Christine.Lazarides@illinois.gov by 4:30 p.m. on Thursday, August 20, 2020:
A letter of interest, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position.
A detailed resume.
A legal writing sample.
Contact information for three professional references.
Special Note: Interviews for this position will be conducted via WebEx video. Please ensure that you have audio and video connection capabilities. Interviews are expected to begin the week of September 14, 2020.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process.
On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
Institutes necessary training to further the understanding of the procurement process and for staff development.
Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
Candidate must have one of the following certifications: Universal Public Procurement Certification Council (UPPCC) Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO), or the Institute for Supply Management (ISM) Certified Professional in Supply Management (CPSM) or Certified Professional in Supplier Diversity (CPSD).
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to encourage and build mutual trust, respect, and cooperation among team members.
Must be skilled in management of one's own time and able to work independently
Preferences:
At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
Familiarity with the Illinois Procurement Code
Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29th 2020:
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Jul 26, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process.
On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
Institutes necessary training to further the understanding of the procurement process and for staff development.
Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
Candidate must have one of the following certifications: Universal Public Procurement Certification Council (UPPCC) Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO), or the Institute for Supply Management (ISM) Certified Professional in Supply Management (CPSM) or Certified Professional in Supplier Diversity (CPSD).
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to encourage and build mutual trust, respect, and cooperation among team members.
Must be skilled in management of one's own time and able to work independently
Preferences:
At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
Familiarity with the Illinois Procurement Code
Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29th 2020:
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of Procurement Specialist with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS) ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The Procurement Specialist position offers a rewarding career path for individuals interested in making a positive difference in the State of Illinois procurement process. The Procurement Specialist serves in a trainee capacity receiving orientation and training in the principles and practices, methods, and techniques of governmental procurement. This position has access to professional skills development by working and training with a diverse group of public procurement professionals within the Chief Procurement Office and the various agency procurement staffs. As a Procurement Specialist, you will have the opportunity for promotion after successfully completing required training and demonstrating knowledge of the Illinois Procurement Code and the CPO-GS processes and procedures.
Responsibilities of the Procurement Specialist include:
Assists with the review of solicitations, evaluations, contracts, and all related procurement
Assists State Purchasing Officers (SPOs) with properly documenting procurement activities to meet legal and other
Assists the CPO, SPOs, and other department employees in assessing, defining, and offering solutions to procurement problems.
Prepares or assists in preparation of reports, charts, forms and studies for the management and implementation of efficient procedures, methods and systems for more effective control, operation and management of procurement
Fulfills diverse assignments, including but not limited to research, monitoring activity tools, compiling statistics, preparing reports, and assisting with
May have responsibility for administering or facilitating auxiliary programs and conducting outreach activities.
Minimum Requirements:
To become a part of this energetic and exceptional organization the Procurement Specialist must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications or other disciplines related to the work of the Chief Procurement Office. Equivalent degree or non-degree education or education plus relevant experience may be
Ability to plan effective procedures, methods and operations required for effective business operations.
Ability to use logic and reasoning to assist in identifying alternative solutions or approaches to problems.
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals.
Ability to establish and maintain satisfactory working relationships with state employees and the general
Must be skilled in management of one’s own time.
Office Information
The Procurement Specialist works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building, Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with generous health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services.
NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office
401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply
Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29th, 2020 :
A cover letter identifying the title of the position for which you are applying, explaining how your
training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations.
The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Jul 26, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of Procurement Specialist with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS) ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The Procurement Specialist position offers a rewarding career path for individuals interested in making a positive difference in the State of Illinois procurement process. The Procurement Specialist serves in a trainee capacity receiving orientation and training in the principles and practices, methods, and techniques of governmental procurement. This position has access to professional skills development by working and training with a diverse group of public procurement professionals within the Chief Procurement Office and the various agency procurement staffs. As a Procurement Specialist, you will have the opportunity for promotion after successfully completing required training and demonstrating knowledge of the Illinois Procurement Code and the CPO-GS processes and procedures.
Responsibilities of the Procurement Specialist include:
Assists with the review of solicitations, evaluations, contracts, and all related procurement
Assists State Purchasing Officers (SPOs) with properly documenting procurement activities to meet legal and other
Assists the CPO, SPOs, and other department employees in assessing, defining, and offering solutions to procurement problems.
Prepares or assists in preparation of reports, charts, forms and studies for the management and implementation of efficient procedures, methods and systems for more effective control, operation and management of procurement
Fulfills diverse assignments, including but not limited to research, monitoring activity tools, compiling statistics, preparing reports, and assisting with
May have responsibility for administering or facilitating auxiliary programs and conducting outreach activities.
Minimum Requirements:
To become a part of this energetic and exceptional organization the Procurement Specialist must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications or other disciplines related to the work of the Chief Procurement Office. Equivalent degree or non-degree education or education plus relevant experience may be
Ability to plan effective procedures, methods and operations required for effective business operations.
Ability to use logic and reasoning to assist in identifying alternative solutions or approaches to problems.
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals.
Ability to establish and maintain satisfactory working relationships with state employees and the general
Must be skilled in management of one’s own time.
Office Information
The Procurement Specialist works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building, Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with generous health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services.
NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office
401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply
Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29th, 2020 :
A cover letter identifying the title of the position for which you are applying, explaining how your
training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations.
The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of User Support Specialist with the Chief Procurement Office (CPO) for General Services.
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employees Ethics Act. The Commission is also responsible for appointing the Chief Procurement Officers (CPO). The talented and dedicated staff of the Chief Procurement Office for General Services ensures that the more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable, and in the best interest of the State.
The User Support Specialist reports to the Procurement Systems Manager and works with the public on a daily basis. This role is responsible for providing support to vendors, employees, and other users regarding registration for and use of procurement systems including BidBuy and Illinois Procurement Gateway (IPG). This position will have the opportunity to be part of an expert team that is leading the implementation of modern, effective and skillful procurement systems for the State of Illinois. The user support specialist will work with procurement staff, representatives from other state agencies, agency subdivisions, and vendors to answer questions, resolve issues, and provide information about the BidBuy and Illinois Procurement Gateway systems, Joint Purchasing Program, and Small Business Set-Aside Program.
Responsibilities of the User Support Specialist include:
Provides daily customer support for procurement systems and programs by answering telephones, directing calls, taking messages, responding to inquiries, and resolving problems primarily related to registration and administrative features of BidBuy, the Illinois Procurement Gateway (IPG), and the Illinois Procurement Bulletin.
Exercises judgment in performing review of vendor applications for BidBuy, IPG, and Small Business Set Aside Program (SBSP). Review of applications includes validating information submitted by vendors by accessing and selecting multiple informational sources, contacting vendors, or using other sources to obtain missing information or to correct information. Completes review by ensuring submitted information meets established requirements, and accepts, returns, or denies applications providing comments and flagging sections as needed. Applies established procedures and standards to maintain and update vendor registration for BidBuy, IPG, and SBSP.
Provides effective customer service by applying general knowledge of procurement systems and programs. Confers with vendors, procurement staff, agency representatives, and other users (collectively “customers”) by phone, email, or in person to provide information about services, policies, and procedures for registration and use of BidBuy, IPG, and the Illinois Procurement Bulletin. Communicates with customers in a professional and courteous manner to provide timely notice of issues and to explain or clarify processes, procedures, or rules. Uses a customer-oriented approach and adapts and responds appropriately to different personality types.
Identifies need for technical assistance to help in problem resolution. Refers unresolved issues to the appropriate contact per BidBuy, Illinois Procurement Gateway, Joint Purchasing Program and Small Business Set Aside Program procedures.
Reviews and maintains a pending system to ensure that follow up is completed and that appropriate changes are made to resolve users' problems. Provides quality assurance through random checks of vendor applications.
Minimum Requirements:
To become a part of this energetic and exceptional organization the User Support Specialist must possess the following qualifications and skills:
Essential
Requires knowledge, skill, and development equivalent to two years of college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience.
Requires knowledge of administrative and office procedures such as word processing, managing files and records, and use of office technology including printer, scanner, fax, and copier.
Requires working knowledge of the use of computer and desktop software, including Microsoft Windows and Microsoft Office Suite.
Ability to operate multi-line phone system.
Skilled at providing knowledgeable and effective customer service.
Must possess clear verbal and written communication skills to present ideas that are easy to understand.
Must be able to appropriately tailor delivery of information to intended audience.
Skilled at providing full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Requires ability to talk to others to convey information effectively.
Requires ability to understand and apply written instructions and procedures.
Requires ability to exercise judgment and discretion in application of policies and procedures.
Must be able to identify complex problems and review related information to evaluate options and implement solutions.
Preferences
At least two years of experience in a public sector position, preferably with State government.
A working knowledge of the functions of state government and of the character of relationships between the executive branch with the other branches, and between the executive branch, legislature, and other state entities.
Knowledge of the State of Illinois Procurement Code.
Knowledge of the Illinois Small Business Set Aside program.
Office Information The User Support Specialist works in a collaborative environment. Successful members of this team are energetic, positive, and actively look for ways to help others. This position will interact with the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with generous health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29, 2020 :
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Jul 26, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of User Support Specialist with the Chief Procurement Office (CPO) for General Services.
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employees Ethics Act. The Commission is also responsible for appointing the Chief Procurement Officers (CPO). The talented and dedicated staff of the Chief Procurement Office for General Services ensures that the more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable, and in the best interest of the State.
The User Support Specialist reports to the Procurement Systems Manager and works with the public on a daily basis. This role is responsible for providing support to vendors, employees, and other users regarding registration for and use of procurement systems including BidBuy and Illinois Procurement Gateway (IPG). This position will have the opportunity to be part of an expert team that is leading the implementation of modern, effective and skillful procurement systems for the State of Illinois. The user support specialist will work with procurement staff, representatives from other state agencies, agency subdivisions, and vendors to answer questions, resolve issues, and provide information about the BidBuy and Illinois Procurement Gateway systems, Joint Purchasing Program, and Small Business Set-Aside Program.
Responsibilities of the User Support Specialist include:
Provides daily customer support for procurement systems and programs by answering telephones, directing calls, taking messages, responding to inquiries, and resolving problems primarily related to registration and administrative features of BidBuy, the Illinois Procurement Gateway (IPG), and the Illinois Procurement Bulletin.
Exercises judgment in performing review of vendor applications for BidBuy, IPG, and Small Business Set Aside Program (SBSP). Review of applications includes validating information submitted by vendors by accessing and selecting multiple informational sources, contacting vendors, or using other sources to obtain missing information or to correct information. Completes review by ensuring submitted information meets established requirements, and accepts, returns, or denies applications providing comments and flagging sections as needed. Applies established procedures and standards to maintain and update vendor registration for BidBuy, IPG, and SBSP.
Provides effective customer service by applying general knowledge of procurement systems and programs. Confers with vendors, procurement staff, agency representatives, and other users (collectively “customers”) by phone, email, or in person to provide information about services, policies, and procedures for registration and use of BidBuy, IPG, and the Illinois Procurement Bulletin. Communicates with customers in a professional and courteous manner to provide timely notice of issues and to explain or clarify processes, procedures, or rules. Uses a customer-oriented approach and adapts and responds appropriately to different personality types.
Identifies need for technical assistance to help in problem resolution. Refers unresolved issues to the appropriate contact per BidBuy, Illinois Procurement Gateway, Joint Purchasing Program and Small Business Set Aside Program procedures.
Reviews and maintains a pending system to ensure that follow up is completed and that appropriate changes are made to resolve users' problems. Provides quality assurance through random checks of vendor applications.
Minimum Requirements:
To become a part of this energetic and exceptional organization the User Support Specialist must possess the following qualifications and skills:
Essential
Requires knowledge, skill, and development equivalent to two years of college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience.
Requires knowledge of administrative and office procedures such as word processing, managing files and records, and use of office technology including printer, scanner, fax, and copier.
Requires working knowledge of the use of computer and desktop software, including Microsoft Windows and Microsoft Office Suite.
Ability to operate multi-line phone system.
Skilled at providing knowledgeable and effective customer service.
Must possess clear verbal and written communication skills to present ideas that are easy to understand.
Must be able to appropriately tailor delivery of information to intended audience.
Skilled at providing full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Requires ability to talk to others to convey information effectively.
Requires ability to understand and apply written instructions and procedures.
Requires ability to exercise judgment and discretion in application of policies and procedures.
Must be able to identify complex problems and review related information to evaluate options and implement solutions.
Preferences
At least two years of experience in a public sector position, preferably with State government.
A working knowledge of the functions of state government and of the character of relationships between the executive branch with the other branches, and between the executive branch, legislature, and other state entities.
Knowledge of the State of Illinois Procurement Code.
Knowledge of the Illinois Small Business Set Aside program.
Office Information The User Support Specialist works in a collaborative environment. Successful members of this team are energetic, positive, and actively look for ways to help others. This position will interact with the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with generous health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29, 2020 :
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process. (CPO-GS)
On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
Institutes necessary training to further the understanding of the procurement process and for staff development.
Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to encourage and build mutual trust, respect, and cooperation among team members.
Must be skilled in management of one's own time and able to work independently.
The SPO is appointed by the Chief Procurement Officer to a term of five years beginning on the date of the officer's appointment. By law, the SPO must be able to receive certification by the Universal Public Procurement Certification Council (UPPCC) or the Institute for Supply Management (ISM) within 30 months of appointment. Prerequisites to testing for certification include:
UPPCC:
With a Degree (Completion of a 2-year, post-secondary education program that results in a degree, diploma or certificate):
3 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
Without a Degree :
5 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
For detailed information on becoming certified with UPPCC please visit https://www.uppcc.org/Certification
ISM:
Three years of full-time, professional supply management experience (nonclerical and nonsupport) with a bachelor's degree from a regionally accredited institution or international equivalent; or
Five years of full-time, professional supply management experience (nonclerical and nonsupport) without a qualified bachelor's degree.
For detailed information on becoming certified with ISM please visit : ISM - Certification - Certification Process
Preferences:
At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
Current certification by the UPPCC as a Certified Professional Public Buyer or as a Certified Public Procurement Officer.
Familiarity with the Illinois Procurement Code.
Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29th, 2020:
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Jul 26, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process. (CPO-GS)
On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
Institutes necessary training to further the understanding of the procurement process and for staff development.
Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to encourage and build mutual trust, respect, and cooperation among team members.
Must be skilled in management of one's own time and able to work independently.
The SPO is appointed by the Chief Procurement Officer to a term of five years beginning on the date of the officer's appointment. By law, the SPO must be able to receive certification by the Universal Public Procurement Certification Council (UPPCC) or the Institute for Supply Management (ISM) within 30 months of appointment. Prerequisites to testing for certification include:
UPPCC:
With a Degree (Completion of a 2-year, post-secondary education program that results in a degree, diploma or certificate):
3 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
Without a Degree :
5 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
For detailed information on becoming certified with UPPCC please visit https://www.uppcc.org/Certification
ISM:
Three years of full-time, professional supply management experience (nonclerical and nonsupport) with a bachelor's degree from a regionally accredited institution or international equivalent; or
Five years of full-time, professional supply management experience (nonclerical and nonsupport) without a qualified bachelor's degree.
For detailed information on becoming certified with ISM please visit : ISM - Certification - Certification Process
Preferences:
At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
Current certification by the UPPCC as a Certified Professional Public Buyer or as a Certified Public Procurement Officer.
Familiarity with the Illinois Procurement Code.
Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29th, 2020:
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.