State Purchasing Officer

  • Executive Ethics Commission
  • Springfield, IL 62706
  • Jan 13, 2020
Full time Public Policy

Job Description

The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).

The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State.  The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.

The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level.  The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agency through a well-run procurement organization.

  Responsibilities of the SPO include:

  • The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency.
  • Initiates procurement planning and development activities, and establishes appropriate activity schedules.  Grants and denies approval at various stages of the procurement process.
  • On a regular or ad hoc basis, trains agency personnel in routine procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
  • Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
  • Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
  • Institutes necessary training to further the understanding of the procurement process and for staff development.
  • Prepares reports necessary for the management and understanding of agency procurement activities.  Ensures procurement activities are properly documented to meet legal and other requirements.
  • Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.

 

Minimum Requirements:

To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:

  • Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.

Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.

  • Ability to effectively communicate information and ideas verbally and in writing so others will understand.
  • Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
  • Must be skilled at using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Ability to encourage and build mutual trust, respect, and cooperation among team members.
  • Must be skilled in management of one's own time.

The SPO is appointed by the Chief Procurement Officer to a term of five years beginning on the date of the officer's appointment.  By law, the SPO must be able to receive certification by the Universal Public Procurement Certification Council (UPPCC) or the Institute for Supply Management (ISM) within 30 months of appointment.  Prerequisites to testing for certification include:

 

UPPCC:

  • With a Degree (Completion of a 2-year, post-secondary education program that results in a degree, diploma or certificate):
  • 3 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
  • 72 contacts hours of procurement-related coursework/training completed within the previous 10 years
  • Without a Degree:
  • 5 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
  • 72 contacts hours of procurement-related coursework/training completed within the previous 10 years

For detailed information on becoming certified with UPPCC please visit https://www.uppcc.org/Certification

 

ISM:

  • Three years of full-time, professional supply management experience (nonclerical and nonsupport) with a bachelor's degree from a regionally accredited institution or international equivalent; or
  • Five years of full-time, professional supply management experience (nonclerical and nonsupport) without a qualified bachelor's degree.

For detailed information on becoming certified with ISM please visit :ISM - Certification - Certification Process

 

 

 

 

Preferences:

  • At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
  • Current certification by the UPPCC as a Certified Professional Public Buyer or as a Certified Public Procurement Officer.

 

 

Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.   

Address:  401 South Spring Street, William Stratton Building,

Springfield, Illinois 62706

Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.

Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options.  Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.

 This is a non-code position.  This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.

Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706

How to Apply: Applicants should send the following to the address above by 4:30 pm on Friday, February 7, 2020:

  • A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
  • A detailed resume.

Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations.   The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.

 

Occupations

Purchasing

Salary

5166-6665.00