Administrator Job Responsibilities:
Answers the telephone and provides exceptional customer service to internal and external customers.
Drafts reports and correspondence.
Orders supplies and equipment; maintains service contracts on office equipment.
Attends meetings and takes meeting notes.
Liaises with internal and external units to carryout job tasks.
Assists managers and supervisors in developing policies and procedures.
Provides front desk coverage as needed for backup.
Ensures travel authorizations, accommodations, and conference registrations for employees.
Audits/processes travel expense claims.
Handles mileage reimbursement requests for supervision travel.
Performs tracking and distributes monthly travel reports.
Maintains accounts payable and accounts receivable records.
Solves problems associated with vendors regarding shipments, billing, and statements.
Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
Handles administrative tasks for faculty searches and staff recruiting.
Oversees department hiring procedures.
Handles event planning for meetings, professional development, and other department initiatives.
Performs other related duties as assigned.
[Work Hours & Benefits] Discuss the working hours and benefits specific to your company here. While these positions typically involve normal office hours, tell prospective administrators about flex scheduling and any travel requirements. Be sure to sell them on the benefits that set you apart, like paid time off or continuing education or tuition credits.
Administrator Qualifications / Skills:
Managing processes
Developing standards
Promoting process improvement
Tracking budget expenses
Staffing
Supervision
Delegation
Informing others
Reporting skills
Supply management
Inventory control
Education, Experience, and Licensing Requirements:
Bachelor’s degree
Two to three years’ management experience in an office setting
Specific industry experience preferred
Proficient with Microsoft Office software and phone systems
[Call to Action] Now that you’ve got a candidate’s interest, make sure you let them know how to apply and encourage them to do so. The most effective administrator job descriptions do that with a compelling call to action right here. Advise prospective admins to apply through the job listing or to contact your HR department directly.
Apr 16, 2024
Full time
Administrator Job Responsibilities:
Answers the telephone and provides exceptional customer service to internal and external customers.
Drafts reports and correspondence.
Orders supplies and equipment; maintains service contracts on office equipment.
Attends meetings and takes meeting notes.
Liaises with internal and external units to carryout job tasks.
Assists managers and supervisors in developing policies and procedures.
Provides front desk coverage as needed for backup.
Ensures travel authorizations, accommodations, and conference registrations for employees.
Audits/processes travel expense claims.
Handles mileage reimbursement requests for supervision travel.
Performs tracking and distributes monthly travel reports.
Maintains accounts payable and accounts receivable records.
Solves problems associated with vendors regarding shipments, billing, and statements.
Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
Handles administrative tasks for faculty searches and staff recruiting.
Oversees department hiring procedures.
Handles event planning for meetings, professional development, and other department initiatives.
Performs other related duties as assigned.
[Work Hours & Benefits] Discuss the working hours and benefits specific to your company here. While these positions typically involve normal office hours, tell prospective administrators about flex scheduling and any travel requirements. Be sure to sell them on the benefits that set you apart, like paid time off or continuing education or tuition credits.
Administrator Qualifications / Skills:
Managing processes
Developing standards
Promoting process improvement
Tracking budget expenses
Staffing
Supervision
Delegation
Informing others
Reporting skills
Supply management
Inventory control
Education, Experience, and Licensing Requirements:
Bachelor’s degree
Two to three years’ management experience in an office setting
Specific industry experience preferred
Proficient with Microsoft Office software and phone systems
[Call to Action] Now that you’ve got a candidate’s interest, make sure you let them know how to apply and encourage them to do so. The most effective administrator job descriptions do that with a compelling call to action right here. Advise prospective admins to apply through the job listing or to contact your HR department directly.
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
12 Paid Holidays
3 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
POSITION SUMMARY:
Under the direction of the Warehouse Manager, assist a warehouse team responsible for organizing and maintaining a food warehouse and with increasing the efficiency and timely delivery of food pantry services to persons living with HIV/AIDS.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Deliver food and hygiene items to NOLP’s food pantry sites, including those managed by collaborative agencies.
Unload site’s weekly food delivery and set up food preparation shelves.
Distribute NOLP’s groceries to clients as needed.
Assist in completing intake on incoming clients and volunteers when needed, always behaving in a courteous, respectful and helpful manner.
Fill in as needed for NOLP’s Site Coordinators at NOLP locations.
Supervise volunteers and maintain an accurate accounting of volunteer hours; assist Volunteer Coordinator with volunteer recruitment activities, as well as training and scheduling of volunteers assigned to warehouse or food drive duties.
Maintain an accurate weekly inventory of food stock, including completing data entry in NOLP’s inventory program.
Organize, clean and maintain the warehouse, which includes stocking freezer, cooler and shelves and preparing client pre-bagged groceries.
Drive a 5-ton truck to make deliveries and pickups.
Assist with the maintenance of the program’s delivery vehicles (e.g., cleaning and awareness of routine mechanical service).
Provide driving assistance in coordination with APLA’s revenue producing events.
Assist with the receipt of program-specific deliveries and verify shipments.
Assist with donation solicitation by maintaining NOLP’s presence during weekend food drive activities.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High school graduate required; minimum of one year of experience interacting with the public required; experience in warehouse or stock room helpful and experience with driving delivery vehicles. Must demonstrate a history of a clean driving record.
Knowledge of:
Stockroom procedures; Microsoft Word and Excel preferred; retail food sales practices and stock room procedures preferred.
Ability to:
Drive a 5-ton truck; operate a computer using Microsoft Word and Excel; operate warehouse equipment including a forklift and pallet jack; complete assigned tasks to completion; handle multiple projects simultaneously; work and communicate with people from a variety of ethnic and cultural backgrounds; supervise assigned volunteers; meet deadlines; function with minimal supervision; maintain complex inventory records; work in an organized and systematic fashion; respond with sensitivity to people with HIV/AIDS; demonstrate professional verbal and written communication skills and professional customer service.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an active position that requires regular bending, reaching stooping, lifting and moving of stock weighing 50 pounds or more and driving a 5-ton truck to make deliveries and pickups.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes.
COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/transgender/veteran.
Apr 15, 2024
Full time
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
12 Paid Holidays
3 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
POSITION SUMMARY:
Under the direction of the Warehouse Manager, assist a warehouse team responsible for organizing and maintaining a food warehouse and with increasing the efficiency and timely delivery of food pantry services to persons living with HIV/AIDS.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Deliver food and hygiene items to NOLP’s food pantry sites, including those managed by collaborative agencies.
Unload site’s weekly food delivery and set up food preparation shelves.
Distribute NOLP’s groceries to clients as needed.
Assist in completing intake on incoming clients and volunteers when needed, always behaving in a courteous, respectful and helpful manner.
Fill in as needed for NOLP’s Site Coordinators at NOLP locations.
Supervise volunteers and maintain an accurate accounting of volunteer hours; assist Volunteer Coordinator with volunteer recruitment activities, as well as training and scheduling of volunteers assigned to warehouse or food drive duties.
Maintain an accurate weekly inventory of food stock, including completing data entry in NOLP’s inventory program.
Organize, clean and maintain the warehouse, which includes stocking freezer, cooler and shelves and preparing client pre-bagged groceries.
Drive a 5-ton truck to make deliveries and pickups.
Assist with the maintenance of the program’s delivery vehicles (e.g., cleaning and awareness of routine mechanical service).
Provide driving assistance in coordination with APLA’s revenue producing events.
Assist with the receipt of program-specific deliveries and verify shipments.
Assist with donation solicitation by maintaining NOLP’s presence during weekend food drive activities.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High school graduate required; minimum of one year of experience interacting with the public required; experience in warehouse or stock room helpful and experience with driving delivery vehicles. Must demonstrate a history of a clean driving record.
Knowledge of:
Stockroom procedures; Microsoft Word and Excel preferred; retail food sales practices and stock room procedures preferred.
Ability to:
Drive a 5-ton truck; operate a computer using Microsoft Word and Excel; operate warehouse equipment including a forklift and pallet jack; complete assigned tasks to completion; handle multiple projects simultaneously; work and communicate with people from a variety of ethnic and cultural backgrounds; supervise assigned volunteers; meet deadlines; function with minimal supervision; maintain complex inventory records; work in an organized and systematic fashion; respond with sensitivity to people with HIV/AIDS; demonstrate professional verbal and written communication skills and professional customer service.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an active position that requires regular bending, reaching stooping, lifting and moving of stock weighing 50 pounds or more and driving a 5-ton truck to make deliveries and pickups.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes.
COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/transgender/veteran.
Organizational Overview: Footsteps supports and affirms individuals and families who have left or are contemplating leaving, insular ultra-Orthodox Jewish communities in their quest to lead self-determined lives. Based in New York City with remote options nationally, Footsteps offers members peer and emotional support groups, educational and career programs, divorce and custody support, social events and celebrations, and referrals to partner organizations for additional resources. Since Footsteps began in 2003, we have served over 2,300 individuals as they work to define their own identities, build new connections and communities, and lead meaningful lives on their own terms.
We have recently completed a robust strategic planning process, which has laid out a clear vision for Footsteps through 2027. In 2024, as we continue to recalibrate post-COVID, we expect our budget to surpass $5M with a staff of over 30. This is both an exciting and critical time to join the Footsteps team as we strengthen our internal infrastructure and capacity to meet the expanding needs of this community.
Position Overview: Footsteps seeks an energetic, highly organized, project manager to serve as the Coordinator of the Executive Office. The Coordinator will provide overall executive-level support and coordination to the CEO in all aspects of their daily activities, managing an array of projects, including organizational development, and supporting coordination for the executive office. The executive office includes the CEO, the Board of Directors, the Senior Director of People and Culture, the Senior Director of Programs, and the Senior Director of Finance, Data, and Administration. The ideal candidate will be an exceptional project manager who possesses a high level of discretion in handling sensitive and confidential information and managing relationships with staff, board members, Footsteps members, and external stakeholders.
Job Responsibilities:
Supporting the CEO
Be aware of and manage the CEO’s priorities, fielding inquiries, anticipating and navigating shifting needs as they arise
Manage the CEO’s calendar, scheduling and confirming appointments, preparing materials for meetings and coordinating travel arrangements
Support the CEO in managing email inbox, draft correspondence with external constituents and document key correspondence in the database
Support the CEO’s fundraising work, partner with the development team to coordinate, prepare for, and follow-up on donor meetings and events, and support with development tasks as needed
Act as an information funnel, facilitating between CEO and internal and external stakeholders
Supporting the Executive Office
In partnership with the Senior Director of People and Culture, build agendas and manage scheduling and content for leadership and all staff meetings, as well as staff gatherings and retreats
Project manage organization-wide strategic initiatives and special projects that do not fit neatly within the organizational chart or that fall between departmental or leadership responsibility
Plan and execute the annual goal-planning process
Board Liaising
Work with the operations team to coordinate all logistics around board meetings including scheduling, managing RSVPs, and materials preparation
Manage schedule of board activities, schedule board committee meetings, facilitate communication and reporting leading up to board meetings and organizational events
Take notes at board and committee meetings, disseminate minutes and action items in a timely manner
Manage board orientation process, including scheduling orientation and the compilation of the board manual for new members
Competencies:
Meticulous attention to detail while maintaining sight of the bigger picture Highly organized and able to manage multiple complex tasks
Comfort with “managing up”
Exceptional written and verbal interpersonal skills
Ability to cultivate strong, professional relationships with colleagues, board members, donors, and organizational partners
Flexible work style with the ability to work under tight deadlines and shifting priorities, anticipate needs and potential issues before they arise
Motivated self-starter capable of working independently as well as within a team environment
Ability to exercise independent judgment, problem-solving, and discretion
Ability to maintain sensitive and confidential information
Qualifications:
3+ years relevant work experience providing administrative support and project management in a dynamic, fast-paced environment
Commitment to and passion for Footsteps’ mission and values
Proficient and comfortable with technology including Google Suite (Gmail, Drive, Docs, Sheets) and Microsoft Suite (Excel, Word, and PowerPoint)
Ability to work occasional evenings and weekends
Knowledge of Salesforce, Zoom, and 1-2 project management platforms (Asana, Basecamp, etc.) a plus
Previous experience in the nonprofit sector is a plus
Location: New York City Area Anticipated Start Date: Late July/Early August 2024 Salary: $62,000 - $70,000
This is a hybrid position, with in-office days expected approximately 1-2 days per week in addition to board meetings and event support in the NYC metro area. The ideal candidate works well in the office and from home.
COVID update: All staff are required to be vaccinated. The office is currently open to staff on a voluntary basis. Program offerings and services are offered both virtually and in-person, at the office and offsite.
How to Apply: Please send your resume and cover letter to opportunities@footstepsorg.org and indicate your name and “Coordinator of the Executive Office” in the subject line. We will review applications on a rolling basis, so we encourage you to apply soon.
Team + Benefits: You will be joining an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: 20 vacation days, 13 paid holidays, unlimited sick days, 5 personal days, summer Fridays, 12 weeks of paid parental leave, paid sabbatical after 7 years of continuous service, health, dental, and vision insurance, 3% match for IRA retirement plan, flexible spending accounts for health care and transit, and a professional development stipend.
We are committed to promoting an equitable, safe, and welcoming environment for our members and staff. Footsteps values a culture of respect and inclusive community: honoring personal choice, different sets of beliefs, and diverse lifestyles that promote individuals’ rights to determine the course of their own lives. Footsteps promotes diversity in the workplace and believes it is critical for our continuing success. We know that women, trans, non-binary, and other structurally marginalized people are more likely to apply to jobs only if they meet 100% of the qualifications. We strongly encourage you to apply even if you don’t meet every requirement.
Footsteps is an equal-opportunity employer. Immigrants, people of color, formerly ultra-Orthodox individuals, LGBTQIA people, people with disabilities, and people who come from poor and working-class backgrounds are strongly encouraged to apply. Footsteps does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, or any other legally protected status.
We thank you for your interest in career opportunities with Footsteps. Due to high volume, only those candidates selected for an interview will be contacted.
Apr 10, 2024
Full time
Organizational Overview: Footsteps supports and affirms individuals and families who have left or are contemplating leaving, insular ultra-Orthodox Jewish communities in their quest to lead self-determined lives. Based in New York City with remote options nationally, Footsteps offers members peer and emotional support groups, educational and career programs, divorce and custody support, social events and celebrations, and referrals to partner organizations for additional resources. Since Footsteps began in 2003, we have served over 2,300 individuals as they work to define their own identities, build new connections and communities, and lead meaningful lives on their own terms.
We have recently completed a robust strategic planning process, which has laid out a clear vision for Footsteps through 2027. In 2024, as we continue to recalibrate post-COVID, we expect our budget to surpass $5M with a staff of over 30. This is both an exciting and critical time to join the Footsteps team as we strengthen our internal infrastructure and capacity to meet the expanding needs of this community.
Position Overview: Footsteps seeks an energetic, highly organized, project manager to serve as the Coordinator of the Executive Office. The Coordinator will provide overall executive-level support and coordination to the CEO in all aspects of their daily activities, managing an array of projects, including organizational development, and supporting coordination for the executive office. The executive office includes the CEO, the Board of Directors, the Senior Director of People and Culture, the Senior Director of Programs, and the Senior Director of Finance, Data, and Administration. The ideal candidate will be an exceptional project manager who possesses a high level of discretion in handling sensitive and confidential information and managing relationships with staff, board members, Footsteps members, and external stakeholders.
Job Responsibilities:
Supporting the CEO
Be aware of and manage the CEO’s priorities, fielding inquiries, anticipating and navigating shifting needs as they arise
Manage the CEO’s calendar, scheduling and confirming appointments, preparing materials for meetings and coordinating travel arrangements
Support the CEO in managing email inbox, draft correspondence with external constituents and document key correspondence in the database
Support the CEO’s fundraising work, partner with the development team to coordinate, prepare for, and follow-up on donor meetings and events, and support with development tasks as needed
Act as an information funnel, facilitating between CEO and internal and external stakeholders
Supporting the Executive Office
In partnership with the Senior Director of People and Culture, build agendas and manage scheduling and content for leadership and all staff meetings, as well as staff gatherings and retreats
Project manage organization-wide strategic initiatives and special projects that do not fit neatly within the organizational chart or that fall between departmental or leadership responsibility
Plan and execute the annual goal-planning process
Board Liaising
Work with the operations team to coordinate all logistics around board meetings including scheduling, managing RSVPs, and materials preparation
Manage schedule of board activities, schedule board committee meetings, facilitate communication and reporting leading up to board meetings and organizational events
Take notes at board and committee meetings, disseminate minutes and action items in a timely manner
Manage board orientation process, including scheduling orientation and the compilation of the board manual for new members
Competencies:
Meticulous attention to detail while maintaining sight of the bigger picture Highly organized and able to manage multiple complex tasks
Comfort with “managing up”
Exceptional written and verbal interpersonal skills
Ability to cultivate strong, professional relationships with colleagues, board members, donors, and organizational partners
Flexible work style with the ability to work under tight deadlines and shifting priorities, anticipate needs and potential issues before they arise
Motivated self-starter capable of working independently as well as within a team environment
Ability to exercise independent judgment, problem-solving, and discretion
Ability to maintain sensitive and confidential information
Qualifications:
3+ years relevant work experience providing administrative support and project management in a dynamic, fast-paced environment
Commitment to and passion for Footsteps’ mission and values
Proficient and comfortable with technology including Google Suite (Gmail, Drive, Docs, Sheets) and Microsoft Suite (Excel, Word, and PowerPoint)
Ability to work occasional evenings and weekends
Knowledge of Salesforce, Zoom, and 1-2 project management platforms (Asana, Basecamp, etc.) a plus
Previous experience in the nonprofit sector is a plus
Location: New York City Area Anticipated Start Date: Late July/Early August 2024 Salary: $62,000 - $70,000
This is a hybrid position, with in-office days expected approximately 1-2 days per week in addition to board meetings and event support in the NYC metro area. The ideal candidate works well in the office and from home.
COVID update: All staff are required to be vaccinated. The office is currently open to staff on a voluntary basis. Program offerings and services are offered both virtually and in-person, at the office and offsite.
How to Apply: Please send your resume and cover letter to opportunities@footstepsorg.org and indicate your name and “Coordinator of the Executive Office” in the subject line. We will review applications on a rolling basis, so we encourage you to apply soon.
Team + Benefits: You will be joining an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: 20 vacation days, 13 paid holidays, unlimited sick days, 5 personal days, summer Fridays, 12 weeks of paid parental leave, paid sabbatical after 7 years of continuous service, health, dental, and vision insurance, 3% match for IRA retirement plan, flexible spending accounts for health care and transit, and a professional development stipend.
We are committed to promoting an equitable, safe, and welcoming environment for our members and staff. Footsteps values a culture of respect and inclusive community: honoring personal choice, different sets of beliefs, and diverse lifestyles that promote individuals’ rights to determine the course of their own lives. Footsteps promotes diversity in the workplace and believes it is critical for our continuing success. We know that women, trans, non-binary, and other structurally marginalized people are more likely to apply to jobs only if they meet 100% of the qualifications. We strongly encourage you to apply even if you don’t meet every requirement.
Footsteps is an equal-opportunity employer. Immigrants, people of color, formerly ultra-Orthodox individuals, LGBTQIA people, people with disabilities, and people who come from poor and working-class backgrounds are strongly encouraged to apply. Footsteps does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, or any other legally protected status.
We thank you for your interest in career opportunities with Footsteps. Due to high volume, only those candidates selected for an interview will be contacted.
The Sales Assistant works within established Sales Department guidelines to maximize station revenue opportunities from an order entry, traffic, and accounting perspective. The Sales assistant is also responsible for performing all administrative functions required by department personnel and has the ambition to grow into a Sales Account Executive role.
Support management by coordinating advertiser account activity inside the station
Maintain workflow Wide Orbit
Work & facilitate daily preempts/make-goods/late runs
Facilitate schedule change communication through various communication channels
Add new orders understanding urgency with priority as the focus
Notify reps of program changes
Facilitate order revisions in event of late orders and schedule changes
Navigate cross-functionally to assist with coordination
Build and provide reps with useful tools such as reports
Review and file documents
Research invoice discrepancies
Other duties as assigned
Requirements & Skills:
Bachelor’s degree preferred
1 year experience in a support role
Fluency in English
Detail oriented & urgency driven
Prior experience in a sales department preferred
Strong oral & written communication skills , interpersonal skills, and business acumen
Ability to work in a fast-paced & constant evolving environment
Wide Orbit experience preferred
Proficient with MS Office
Mar 13, 2024
Full time
The Sales Assistant works within established Sales Department guidelines to maximize station revenue opportunities from an order entry, traffic, and accounting perspective. The Sales assistant is also responsible for performing all administrative functions required by department personnel and has the ambition to grow into a Sales Account Executive role.
Support management by coordinating advertiser account activity inside the station
Maintain workflow Wide Orbit
Work & facilitate daily preempts/make-goods/late runs
Facilitate schedule change communication through various communication channels
Add new orders understanding urgency with priority as the focus
Notify reps of program changes
Facilitate order revisions in event of late orders and schedule changes
Navigate cross-functionally to assist with coordination
Build and provide reps with useful tools such as reports
Review and file documents
Research invoice discrepancies
Other duties as assigned
Requirements & Skills:
Bachelor’s degree preferred
1 year experience in a support role
Fluency in English
Detail oriented & urgency driven
Prior experience in a sales department preferred
Strong oral & written communication skills , interpersonal skills, and business acumen
Ability to work in a fast-paced & constant evolving environment
Wide Orbit experience preferred
Proficient with MS Office
Are you ready to be a crucial part of our Sales Department's success story? We're looking for a dynamic Sales Assistant to help us maximize station revenue and provide exceptional support to our department. If you're enthusiastic, organized, and ready to take on a wide range of responsibilities, this could be the perfect role for you.
Key Responsibilities:
You'll be the go-to person for all clerical functions within the Sales Department. From data entry to document preparation, you'll keep everything running smoothly.
Stay ahead of the curve by staying informed about the latest traffic policies, practices, and procedures to ensure our operations are top-notch.
Work with computer systems, ledgers, and purchase orders to accurately input order, traffic, and accounting data.
Engage with customers and collaborate with colleagues to address inquiries and resolve account-related issues, ensuring exceptional service.
Help Sales Account Executives manage their schedules, ensuring they're always on track to seal the deal.
Play a part in planning special events and station projects.
Use your skills to prepare forms and generate reports.
Monitor inventory management closely to ensure we're always ready to meet customer demands.
Maintain files and other business records, ensuring our department runs efficiently.
Tackle any additional tasks assigned with enthusiasm and efficiency.
Requirements & Skills:
High School diploma
Fluency in English
Exceptional communication skills, both verbal and written
Ability to thrive in a fast-paced and sometimes demanding work environment
Minimum one year of experience in clerical support or administrative assistance, preferably in sales or media
Proficiency with a variety of office equipment, including computers, telephones, copiers, scanners, and fax machines
Mar 11, 2024
Full time
Are you ready to be a crucial part of our Sales Department's success story? We're looking for a dynamic Sales Assistant to help us maximize station revenue and provide exceptional support to our department. If you're enthusiastic, organized, and ready to take on a wide range of responsibilities, this could be the perfect role for you.
Key Responsibilities:
You'll be the go-to person for all clerical functions within the Sales Department. From data entry to document preparation, you'll keep everything running smoothly.
Stay ahead of the curve by staying informed about the latest traffic policies, practices, and procedures to ensure our operations are top-notch.
Work with computer systems, ledgers, and purchase orders to accurately input order, traffic, and accounting data.
Engage with customers and collaborate with colleagues to address inquiries and resolve account-related issues, ensuring exceptional service.
Help Sales Account Executives manage their schedules, ensuring they're always on track to seal the deal.
Play a part in planning special events and station projects.
Use your skills to prepare forms and generate reports.
Monitor inventory management closely to ensure we're always ready to meet customer demands.
Maintain files and other business records, ensuring our department runs efficiently.
Tackle any additional tasks assigned with enthusiasm and efficiency.
Requirements & Skills:
High School diploma
Fluency in English
Exceptional communication skills, both verbal and written
Ability to thrive in a fast-paced and sometimes demanding work environment
Minimum one year of experience in clerical support or administrative assistance, preferably in sales or media
Proficiency with a variety of office equipment, including computers, telephones, copiers, scanners, and fax machines
Position Title: Program Coordinator
Location: Resolution Headquarters at 370 Lexington Avenue, Suite 302, New York, NY
Classification: Non-exempt, full-time
Reporting To: Assistant Director of Programs
Start Date: Immediate
Salary Range: $26.50-28/hour
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Program Coordinator will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle.
This is a new role working closely with both Assistant Directors of Programs to provide administrative support to Fellows as they onboard onto the program and facilitate access to venture-related, professional resources, opportunities, and educational engagement. The Program Coordinator will also be responsible for key data management tasks and helping to draft content and resources for Resolution’s global audience. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Coordinate the initial introductions between Fellows and their volunteer mentors, whom we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship, including Community Member and Subsequent Social Enterprise Fellows.
Fellow Opportunities and Resources Support
Draft Fellow recommendation letters and nominations for external opportunities.
Help Fellows access information by updating and enhancing the Resolution Resource Platform website, working alongside the Program Associate.
Assist the Program Associate with maintaining Instagram, WhatsApp, Facebook community, LinkedIn groups, and Community Platforms by posting opportunities and events, answering requests, and sharing resources.
Provide logistical support for Resolution’s Accelerating Impact Challenge.
Update and maintain records in Salesforce, generating reports, updating the website for newly cleared Fellows, and tracking in all relevant documents.
Event and Initiatives
Schedule office hours (accessible online meetings with Subject Matter Experts) with multiple corporate partners for Fellows alongside the Assistant Director of Programs.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, supporting logistics, and tracking attendance for reporting.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Edit video content from existing event/initiative recordings for Resolution’s internal YouTube page and social media platforms.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Other related duties, as requested.
Qualifications
At least one year of relevant work or strong internship experience.
Highly organized with meticulous attention to detail and follow through.
Ability to work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/)
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Experience in research, collecting data, and creating systems.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
Feb 07, 2024
Full time
Position Title: Program Coordinator
Location: Resolution Headquarters at 370 Lexington Avenue, Suite 302, New York, NY
Classification: Non-exempt, full-time
Reporting To: Assistant Director of Programs
Start Date: Immediate
Salary Range: $26.50-28/hour
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Program Coordinator will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle.
This is a new role working closely with both Assistant Directors of Programs to provide administrative support to Fellows as they onboard onto the program and facilitate access to venture-related, professional resources, opportunities, and educational engagement. The Program Coordinator will also be responsible for key data management tasks and helping to draft content and resources for Resolution’s global audience. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Coordinate the initial introductions between Fellows and their volunteer mentors, whom we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship, including Community Member and Subsequent Social Enterprise Fellows.
Fellow Opportunities and Resources Support
Draft Fellow recommendation letters and nominations for external opportunities.
Help Fellows access information by updating and enhancing the Resolution Resource Platform website, working alongside the Program Associate.
Assist the Program Associate with maintaining Instagram, WhatsApp, Facebook community, LinkedIn groups, and Community Platforms by posting opportunities and events, answering requests, and sharing resources.
Provide logistical support for Resolution’s Accelerating Impact Challenge.
Update and maintain records in Salesforce, generating reports, updating the website for newly cleared Fellows, and tracking in all relevant documents.
Event and Initiatives
Schedule office hours (accessible online meetings with Subject Matter Experts) with multiple corporate partners for Fellows alongside the Assistant Director of Programs.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, supporting logistics, and tracking attendance for reporting.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Edit video content from existing event/initiative recordings for Resolution’s internal YouTube page and social media platforms.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Other related duties, as requested.
Qualifications
At least one year of relevant work or strong internship experience.
Highly organized with meticulous attention to detail and follow through.
Ability to work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/)
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Experience in research, collecting data, and creating systems.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
The Foundation is pleased to announce an opening for the position of Program Assistant (Senior Administrative Assistant) for the Community Investment & Impact Team. This position provides primary administrative support to the Portfolio Director and one of the Foundation’s grant making teams. This support includes maintaining schedules, planning and scheduling meetings, event and meeting support, project management support, handling confidential correspondence, and other projects as assigned. This position is responsible for a great deal of public contact, reaching across various constituencies, both in-person and virtually.
At the Foundation, we believe that keeping equity at the heart of our work will lead us to better health. That starts from within, including intentional application of diversity, equity, and inclusion practices that guide how we operate and work in communities across Colorado. For example, our cornerstones are designed to help ensure that:
We serve Coloradans who have less power, privilege, and income, and prioritize Coloradans of color.
We do everything with the intent of creating health equity.
We are informed by the community and those we exist to serve.
Qualified candidates have expertise in providing complex administrative support to multiple staff members. They enjoy the challenge of being in a fast-paced environment, coordinating complex meeting requests, handling multiple high-priority tasks, and they have the proven ability to do these things with accuracy and efficiency. They are comfortable contributing in meetings and engaging discussions about the Foundation’s work. Additionally, candidates must stay grounded and work comfortably in ambiguity and in a fluid environment.
Ideal candidates must have:
High School diploma or GED
3 years’ experience providing administrative support in a busy and fluid professional office setting
Advanced proficiency in Microsoft Office suite and Outlook
Demonstrated expertise in both in-person and virtual meeting coordination
Preference will be given to candidates with the following skills and experience:
Proven ability to multitask, prioritize, and approach work with nimbleness and flexibility
Strong people skills to interact with teammates, vendors, and community members at all levels
Demonstrated track record as a forward thinker with excellent follow-through and execution
Advanced skills in Zoom meeting set-up and management
Experience with Concur, SalesForce, and other project management tools
Highly self-motivated and detail-oriented
It’s an exciting time to join the Foundation whose assets include a complex investment portfolio valued at approximately $2.7 billion and whose annual grant making is in excess of $100 million. The Foundations benefits are robust and include heavily subsidized medical premiums, 401(k) match, and generous paid leave programs. The Foundation also provides relocation assistance. The range for this position is $25.92/hour – $29.81/hour paid as hourly, non-exempt and is eligible for all CHF benefits. Starting pay will be based on background, experience, and internal equity.
This is a full-time position in Denver, Colorado with the exception of required travel. We work on a hybrid schedule of three days in-office (required) and two days remote. This is an extraordinary opportunity for an individual to have a meaningful impact through their professional contributions. Interested candidates may submit their resumes and cover letters on the Colorado Health Foundation’s website ( www.coloradohealth.org ). This position closes on January 8, 2024. The Colorado Health Foundation is an Equal Opportunity Employer and invites qualified candidates from all backgrounds to apply.
Dec 13, 2023
Full time
The Foundation is pleased to announce an opening for the position of Program Assistant (Senior Administrative Assistant) for the Community Investment & Impact Team. This position provides primary administrative support to the Portfolio Director and one of the Foundation’s grant making teams. This support includes maintaining schedules, planning and scheduling meetings, event and meeting support, project management support, handling confidential correspondence, and other projects as assigned. This position is responsible for a great deal of public contact, reaching across various constituencies, both in-person and virtually.
At the Foundation, we believe that keeping equity at the heart of our work will lead us to better health. That starts from within, including intentional application of diversity, equity, and inclusion practices that guide how we operate and work in communities across Colorado. For example, our cornerstones are designed to help ensure that:
We serve Coloradans who have less power, privilege, and income, and prioritize Coloradans of color.
We do everything with the intent of creating health equity.
We are informed by the community and those we exist to serve.
Qualified candidates have expertise in providing complex administrative support to multiple staff members. They enjoy the challenge of being in a fast-paced environment, coordinating complex meeting requests, handling multiple high-priority tasks, and they have the proven ability to do these things with accuracy and efficiency. They are comfortable contributing in meetings and engaging discussions about the Foundation’s work. Additionally, candidates must stay grounded and work comfortably in ambiguity and in a fluid environment.
Ideal candidates must have:
High School diploma or GED
3 years’ experience providing administrative support in a busy and fluid professional office setting
Advanced proficiency in Microsoft Office suite and Outlook
Demonstrated expertise in both in-person and virtual meeting coordination
Preference will be given to candidates with the following skills and experience:
Proven ability to multitask, prioritize, and approach work with nimbleness and flexibility
Strong people skills to interact with teammates, vendors, and community members at all levels
Demonstrated track record as a forward thinker with excellent follow-through and execution
Advanced skills in Zoom meeting set-up and management
Experience with Concur, SalesForce, and other project management tools
Highly self-motivated and detail-oriented
It’s an exciting time to join the Foundation whose assets include a complex investment portfolio valued at approximately $2.7 billion and whose annual grant making is in excess of $100 million. The Foundations benefits are robust and include heavily subsidized medical premiums, 401(k) match, and generous paid leave programs. The Foundation also provides relocation assistance. The range for this position is $25.92/hour – $29.81/hour paid as hourly, non-exempt and is eligible for all CHF benefits. Starting pay will be based on background, experience, and internal equity.
This is a full-time position in Denver, Colorado with the exception of required travel. We work on a hybrid schedule of three days in-office (required) and two days remote. This is an extraordinary opportunity for an individual to have a meaningful impact through their professional contributions. Interested candidates may submit their resumes and cover letters on the Colorado Health Foundation’s website ( www.coloradohealth.org ). This position closes on January 8, 2024. The Colorado Health Foundation is an Equal Opportunity Employer and invites qualified candidates from all backgrounds to apply.
University of Wyoming - Athletics
Laramie, Wyoming
Basic Function
Responsible for parking operations and assisting with all activities of athletics development/ the Cowboy Joe Club.
Duties and Responsibilities
Identifies, cultivates, solicits and stewards annual fund donations and CJC memberships
Coordinates all game day parking for football and basketball and assists in the priority point allocation for parking
Provides superior customer service to all premium parking pass holders, builds relationships with and helps grow tailgating community
Assists in the coordination of all fundraising activities including Golf Series and Annual Auction
Assists with the fulfillment process of all donor benefits and stewardship
Manages the Seatback Program including sales, coordination of installation and removal
Serves as a CJC advocate in the community. Travels to and generates support in assigned areas. Coordinates all solicitation, cultivation, stewardship, and donor relations, including fund drives in designated counties and states
Maintains thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations
Assists with other duties/projects as assigned/directed
Minimum Qualifications:
Bachelor’s Degree
1-2 years of fundraising, tickets sales or relatable experience
Proficiency in Microsoft Office
Preferred Qualifications:
2+ years of Athletic Development Experience
History of success in fundraising or sales. Proven track record of building quality relationships
Ability to motivate donors and volunteers
Experience with Paciolan or other ticketing and CRM systems
Ability to effectively articulate ideas verbally and in writing
High attention to detail and organizational skills
Team oriented, self-starter
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/233972/?utm_medium=jobshare
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Dec 11, 2023
Full time
Basic Function
Responsible for parking operations and assisting with all activities of athletics development/ the Cowboy Joe Club.
Duties and Responsibilities
Identifies, cultivates, solicits and stewards annual fund donations and CJC memberships
Coordinates all game day parking for football and basketball and assists in the priority point allocation for parking
Provides superior customer service to all premium parking pass holders, builds relationships with and helps grow tailgating community
Assists in the coordination of all fundraising activities including Golf Series and Annual Auction
Assists with the fulfillment process of all donor benefits and stewardship
Manages the Seatback Program including sales, coordination of installation and removal
Serves as a CJC advocate in the community. Travels to and generates support in assigned areas. Coordinates all solicitation, cultivation, stewardship, and donor relations, including fund drives in designated counties and states
Maintains thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations
Assists with other duties/projects as assigned/directed
Minimum Qualifications:
Bachelor’s Degree
1-2 years of fundraising, tickets sales or relatable experience
Proficiency in Microsoft Office
Preferred Qualifications:
2+ years of Athletic Development Experience
History of success in fundraising or sales. Proven track record of building quality relationships
Ability to motivate donors and volunteers
Experience with Paciolan or other ticketing and CRM systems
Ability to effectively articulate ideas verbally and in writing
High attention to detail and organizational skills
Team oriented, self-starter
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/233972/?utm_medium=jobshare
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
University of Wyoming - Athletics
Laramie, Wyoming
Basic Function
Responsible for premium seating and assisting with all activities of athletics development/ the Cowboy Joe Club.
Duties and Responsibilities
Identifies, cultivates, solicits and stewards annual fund donations and CJC memberships.
Responsible for the achievement of fundraising goals/objectives through premium seating and gifts made to obtain premium seats
Executes a year-round strategic plan for football premium seating, including Wildcatter and future west side club area.
Works closely with the Wyoming Ticket Office and Comptroller, External Operations to manage inventory and to track payments
Uses current and generates new leads for premium ticket sales and to solicit donations. Builds a personal client base and manages wait lists for premium seating
Manages gameday operations of Wildcatter Stadium Club & Suites. Provides superior customer service to clients and donors throughout the season
Manages courtside seating for men’s and women’s basketball
Manages the Seatback Program including sales, coordination of installation and removal
Assists with donor game day parking for football and basketball and priority point allocation of parking
Assists in the coordination of all fundraising activities including Golf Series and Annual Auction
Serves as a CJC advocate in the community. Travels to and generates support in assigned counties
Maintains thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations
Assists with other duties/projects as assigned/directed
Minimum Qualifications:
Bachelor’s Degree
1-2 years of fundraising, tickets sales or relatable experience
Proficiency in Microsoft Office, experience with ticketing and CRM systems
Preferred Qualifications:
2+ years of Athletic Development Experience
History of success in fundraising or sales. Proven track record of building quality relationships
Ability to motivate donors and volunteers
Experience with Paciolan
Ability to effectively articulate ideas verbally and in writing
High attention to detail and organizational skills
Team oriented, self-starter
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/233646/?utm_medium=jobshare
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Nov 02, 2023
Full time
Basic Function
Responsible for premium seating and assisting with all activities of athletics development/ the Cowboy Joe Club.
Duties and Responsibilities
Identifies, cultivates, solicits and stewards annual fund donations and CJC memberships.
Responsible for the achievement of fundraising goals/objectives through premium seating and gifts made to obtain premium seats
Executes a year-round strategic plan for football premium seating, including Wildcatter and future west side club area.
Works closely with the Wyoming Ticket Office and Comptroller, External Operations to manage inventory and to track payments
Uses current and generates new leads for premium ticket sales and to solicit donations. Builds a personal client base and manages wait lists for premium seating
Manages gameday operations of Wildcatter Stadium Club & Suites. Provides superior customer service to clients and donors throughout the season
Manages courtside seating for men’s and women’s basketball
Manages the Seatback Program including sales, coordination of installation and removal
Assists with donor game day parking for football and basketball and priority point allocation of parking
Assists in the coordination of all fundraising activities including Golf Series and Annual Auction
Serves as a CJC advocate in the community. Travels to and generates support in assigned counties
Maintains thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations
Assists with other duties/projects as assigned/directed
Minimum Qualifications:
Bachelor’s Degree
1-2 years of fundraising, tickets sales or relatable experience
Proficiency in Microsoft Office, experience with ticketing and CRM systems
Preferred Qualifications:
2+ years of Athletic Development Experience
History of success in fundraising or sales. Proven track record of building quality relationships
Ability to motivate donors and volunteers
Experience with Paciolan
Ability to effectively articulate ideas verbally and in writing
High attention to detail and organizational skills
Team oriented, self-starter
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/233646/?utm_medium=jobshare
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
This position will be based in WRI office in Washington DC. WRI is unable to sponsor this role for visa work authorization.
About the Program: The World Resources Institute’s (WRI) Ocean Program is focused on accelerating progress toward a sustainable ocean economy and achievement of Sustainable Development Goal 14 - the Ocean Goal. The program supports efforts to address the numerous challenges the ocean faces and encourages conservation of the marine environment alongside the sustainable use of marine resources. Through the Ocean Program, WRI has set out to build a greater understanding among governments, business leaders, financiers and practitioners of the opportunities, solutions, values and contribution of the ocean to the global economy, human health and wellbeing, and to accelerate knowledge-based decision making and solutions that drive inclusive ocean based economic opportunities while sustaining ocean ecosystems and coastal populations. WRI also serves as the Secretariat to three globally influential ocean initiatives, the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) and the Friends of Ocean Action (with the World Economic Forum) and the Ocean Action 2030 Coalition, a voluntary coalition dedicated to supporting countries in their aim of building a sustainable ocean economy through the development and implementation of Sustainable Ocean Plans. Ocean Action 2030 was formed in response to the new ocean action agenda launched by the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) in 2020 in which member countries announced a shared vision for the sustainable development of the ocean in the next decade – where effective protection, sustainable production and equitable prosperity go hand in hand. https://www.wri.org/ocean
Job Highlight: You will support the Director of Ocean Action 2030 in the delivery and operations of the coalition and its associated work streams, providing administrative and project support. You need to, handle confidential information with discretion, facilitate information exchange with the team and members of the coalition, and maintain a collaborative alliance with all partners and help to organize impactful events and activities to support several goals across a global network. You will support the effective coordination meetings with the network of ‘Sustainable Ocean Plan Focal Points’ as well as with the members of the coalition, setting the agenda and supporting meeting preparations and summaries of meetings’ outcomes. You will help to plan events at key international platforms to raise the profile of the ocean agenda. We seek, detail-oriented, excellent written and verbal communication skills and a highly organized individual to provide administrative and operational support to the Director of Ocean Action 2030. Responsibilities include a variety of administrative and logistical activities such as scheduling, travel arrangements, expense management, financial management, correspondence management, and events coordination. This position is based out of the WRI Washington DC office, on an agreed remote working basis. What will you do: Administrative Support (75%)
Coordinate the business diary, scheduling and arranging meetings and regularly updating the Managing Director to cover urgent incoming requests
Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to their attention
Organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries
Process expense claims
Oversee the preparation, checking, and editing of correspondence and documents
Maintain an organized electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce)
Help with special projects as assigned. This will include data gathering, record keeping, convening partners or staff members, and preparing communications
Events & Engagement (25%)
Work with your team members to ensure smooth execution of the Director's participation in external events and speaking engagements through planning logistics, outreach and gathering of background material
What will you need:
Education: You have completed a Bachelor's degree
Experience: 3+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management and inbox management
Experience working with Microsoft Office (Word, Excel, Access, PowerPoint)
Languages: This role will operate in English. Fluency in any of WRI's other languages is a bonus (Mandarin, Bahasa, Hindi, French, Spanish, Portuguese, etc.)
Requirements: Existing work authorization is required where this position is based
Potential Salary:
Salary range is between 57,000 and 64,000 USD. WRI offers a great compensation and benefits package.
How to Apply:
Please submit a resume with cover letter. You must apply through the WRI Careers portal to be considered.
What we offer:
A great compensation package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Jul 26, 2023
Full time
This position will be based in WRI office in Washington DC. WRI is unable to sponsor this role for visa work authorization.
About the Program: The World Resources Institute’s (WRI) Ocean Program is focused on accelerating progress toward a sustainable ocean economy and achievement of Sustainable Development Goal 14 - the Ocean Goal. The program supports efforts to address the numerous challenges the ocean faces and encourages conservation of the marine environment alongside the sustainable use of marine resources. Through the Ocean Program, WRI has set out to build a greater understanding among governments, business leaders, financiers and practitioners of the opportunities, solutions, values and contribution of the ocean to the global economy, human health and wellbeing, and to accelerate knowledge-based decision making and solutions that drive inclusive ocean based economic opportunities while sustaining ocean ecosystems and coastal populations. WRI also serves as the Secretariat to three globally influential ocean initiatives, the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) and the Friends of Ocean Action (with the World Economic Forum) and the Ocean Action 2030 Coalition, a voluntary coalition dedicated to supporting countries in their aim of building a sustainable ocean economy through the development and implementation of Sustainable Ocean Plans. Ocean Action 2030 was formed in response to the new ocean action agenda launched by the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) in 2020 in which member countries announced a shared vision for the sustainable development of the ocean in the next decade – where effective protection, sustainable production and equitable prosperity go hand in hand. https://www.wri.org/ocean
Job Highlight: You will support the Director of Ocean Action 2030 in the delivery and operations of the coalition and its associated work streams, providing administrative and project support. You need to, handle confidential information with discretion, facilitate information exchange with the team and members of the coalition, and maintain a collaborative alliance with all partners and help to organize impactful events and activities to support several goals across a global network. You will support the effective coordination meetings with the network of ‘Sustainable Ocean Plan Focal Points’ as well as with the members of the coalition, setting the agenda and supporting meeting preparations and summaries of meetings’ outcomes. You will help to plan events at key international platforms to raise the profile of the ocean agenda. We seek, detail-oriented, excellent written and verbal communication skills and a highly organized individual to provide administrative and operational support to the Director of Ocean Action 2030. Responsibilities include a variety of administrative and logistical activities such as scheduling, travel arrangements, expense management, financial management, correspondence management, and events coordination. This position is based out of the WRI Washington DC office, on an agreed remote working basis. What will you do: Administrative Support (75%)
Coordinate the business diary, scheduling and arranging meetings and regularly updating the Managing Director to cover urgent incoming requests
Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to their attention
Organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries
Process expense claims
Oversee the preparation, checking, and editing of correspondence and documents
Maintain an organized electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce)
Help with special projects as assigned. This will include data gathering, record keeping, convening partners or staff members, and preparing communications
Events & Engagement (25%)
Work with your team members to ensure smooth execution of the Director's participation in external events and speaking engagements through planning logistics, outreach and gathering of background material
What will you need:
Education: You have completed a Bachelor's degree
Experience: 3+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management and inbox management
Experience working with Microsoft Office (Word, Excel, Access, PowerPoint)
Languages: This role will operate in English. Fluency in any of WRI's other languages is a bonus (Mandarin, Bahasa, Hindi, French, Spanish, Portuguese, etc.)
Requirements: Existing work authorization is required where this position is based
Potential Salary:
Salary range is between 57,000 and 64,000 USD. WRI offers a great compensation and benefits package.
How to Apply:
Please submit a resume with cover letter. You must apply through the WRI Careers portal to be considered.
What we offer:
A great compensation package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
THE POSITION
If you are bilingual and have customer service experience in a call center, retail sales, or a restaurant setting, we want to talk to you! The Commonwealth of Pennsylvania is seeking dedicated, Spanish speaking customer service professionals to join their unemployment compensation call centers. Experience the satisfaction of public service by helping your fellow Pennsylvanians with unemployment compensation! Watch this video to learn more about working at the Department of Labor & Industry.
DESCRIPTION OF WORK
The Unemployment Compensation (UC) team assists customers with filing claims for unemployment compensation and answering questions. They provide services to all UC customers by gathering information and pertinent data from claimants and employers to validate UC claims.
Interested in learning more? Additional details regarding this position can be found in the position description .
Work Schedule and Additional Information:
Full-time employment.
Work hours are 9:00 am to 5:00 pm, Monday - Friday, with 30-minute lunch. Work hours may vary based on operational needs.
Telework: These positions are headquartered at the Harrisburg UC Service Center and the positions will report onsite for at least the duration of the probationary period. Beyond such time, as determined by management and based upon operational requirements, these positions may be required to report onsite and/or telework, part time, from home. If you are unable to telework, you will have the option to report to the office in Harrisburg.
You must have a personal computer (Windows 7 or 10), keyboard, mouse and high-speed internet access (High-speed internet, or broadband internet, is internet service with download speeds of at least 50 Mbps. Mobile Hot Spots, DSL, Dialup, and Satellite internet are not allowed for your internet connection due to connectivity issues) that you will be able to use when working from home, part time, as required.
Please note that Apple/Mac computer products are not acceptable for use.
Please note that a computer is required. Cell phones cannot be utilized.
If using a laptop, you must have a separate keyboard with the numeric keypad on the right side of the keyboard to use our system.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements:
Successful completion of the Unemployment Compensation Intake Interviewer Trainee (commonwealth title) program; or
Three years of customer service or office support experience which includes two years of experience resolving customer impact issues; or
Any equivalent combination of experience or training which includes two years of experience resolving customer impact issues.
Other Requirements:
These positions requires the selected candidate to be able to read, write, and speak in Spanish. You may be contacted for a Spanish speaking proficiency evaluation conducted by the Bureau of Talent Acquisition, PA Office of Administration. If contacted, you must pass the speaking evaluation in order to be deemed eligible for this position. Your proficiency in reading and writing in Spanish must be demonstrated during the probationary period to achieve regular status in the position.
You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency.
You must be able to perform essential job functions.
This position is subject to the promotion provisions of a collective bargaining agreement or memorandum of understanding.
You must be eligible for selection in accordance with merit system employment regulations.
Recruitment Methods:
Applicants must meet one of the following methods to be considered for this vacancy:
Promotion Without Exam
Reassignment ( Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary and comparable minimum qualifications, will qualify for reassignment.)
Voluntary Demotion
Promotion Without Examination (PWOE):
Class Restrictions for Promotion Without Examination Only - You must have or have held regular civil service status in one of the following classifications:
Clerical Assistant 3
Clerical Supervisor 1
Employees who previously held regular civil service status in the job title of the position being filled are also eligible for promotion without examination.
The promotion without examination requirements are issued in accordance with merit system employment regulations.
Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
Applicants must have a minimum of one year in the next lower classes by the posting closing date with no break in service.
How to Apply:
Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements will eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/test once for this posting.
Your results will be provided via email.
Jul 03, 2023
Full time
THE POSITION
If you are bilingual and have customer service experience in a call center, retail sales, or a restaurant setting, we want to talk to you! The Commonwealth of Pennsylvania is seeking dedicated, Spanish speaking customer service professionals to join their unemployment compensation call centers. Experience the satisfaction of public service by helping your fellow Pennsylvanians with unemployment compensation! Watch this video to learn more about working at the Department of Labor & Industry.
DESCRIPTION OF WORK
The Unemployment Compensation (UC) team assists customers with filing claims for unemployment compensation and answering questions. They provide services to all UC customers by gathering information and pertinent data from claimants and employers to validate UC claims.
Interested in learning more? Additional details regarding this position can be found in the position description .
Work Schedule and Additional Information:
Full-time employment.
Work hours are 9:00 am to 5:00 pm, Monday - Friday, with 30-minute lunch. Work hours may vary based on operational needs.
Telework: These positions are headquartered at the Harrisburg UC Service Center and the positions will report onsite for at least the duration of the probationary period. Beyond such time, as determined by management and based upon operational requirements, these positions may be required to report onsite and/or telework, part time, from home. If you are unable to telework, you will have the option to report to the office in Harrisburg.
You must have a personal computer (Windows 7 or 10), keyboard, mouse and high-speed internet access (High-speed internet, or broadband internet, is internet service with download speeds of at least 50 Mbps. Mobile Hot Spots, DSL, Dialup, and Satellite internet are not allowed for your internet connection due to connectivity issues) that you will be able to use when working from home, part time, as required.
Please note that Apple/Mac computer products are not acceptable for use.
Please note that a computer is required. Cell phones cannot be utilized.
If using a laptop, you must have a separate keyboard with the numeric keypad on the right side of the keyboard to use our system.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements:
Successful completion of the Unemployment Compensation Intake Interviewer Trainee (commonwealth title) program; or
Three years of customer service or office support experience which includes two years of experience resolving customer impact issues; or
Any equivalent combination of experience or training which includes two years of experience resolving customer impact issues.
Other Requirements:
These positions requires the selected candidate to be able to read, write, and speak in Spanish. You may be contacted for a Spanish speaking proficiency evaluation conducted by the Bureau of Talent Acquisition, PA Office of Administration. If contacted, you must pass the speaking evaluation in order to be deemed eligible for this position. Your proficiency in reading and writing in Spanish must be demonstrated during the probationary period to achieve regular status in the position.
You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency.
You must be able to perform essential job functions.
This position is subject to the promotion provisions of a collective bargaining agreement or memorandum of understanding.
You must be eligible for selection in accordance with merit system employment regulations.
Recruitment Methods:
Applicants must meet one of the following methods to be considered for this vacancy:
Promotion Without Exam
Reassignment ( Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary and comparable minimum qualifications, will qualify for reassignment.)
Voluntary Demotion
Promotion Without Examination (PWOE):
Class Restrictions for Promotion Without Examination Only - You must have or have held regular civil service status in one of the following classifications:
Clerical Assistant 3
Clerical Supervisor 1
Employees who previously held regular civil service status in the job title of the position being filled are also eligible for promotion without examination.
The promotion without examination requirements are issued in accordance with merit system employment regulations.
Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
Applicants must have a minimum of one year in the next lower classes by the posting closing date with no break in service.
How to Apply:
Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements will eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/test once for this posting.
Your results will be provided via email.
About the Program:
There isn’t a silver bullet, or a single pressure point to solve the climate crisis. It will require an army of actors, a menu of pathways and an array of interventions in the right places. Tailoring approaches to these unique situations is the sweet spot for the Climate Program at World Resources Institute. We help policymakers, businesses, and civil society at the local, national, and international levels advance the deep structural shifts necessary to address climate change. Within the Global Climate Program, the National Climate Action (NCA) initiative works with countries to achieve their climate objectives, build strong and climate resilient economies that navigate a just transition to a more climate-aligned future, and help design long-term climate strategies to get key countries to net-zero emissions by 2050.
Job Highlight:
This position is remote-eligible and only for consideration within the United States, where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
WRI’s Climate Program requires an individual to help support a diverse team of experts as a Project Coordinator with the National Climate Action initiative. You will support the Long-Term Strategies project focused on shifting climate policies in five major emerging economies that account for nearly 40% of greenhouse gas emissions and strives to improve governments’ readiness to implement actions following the long-term transitions necessary to limit warming and achieve the goals of the Paris Agreement. In this role, you will support the financial and administrative operations of the Long-Term Strategies and other projects under the National Climate Action initiative. You will provide important support to senior managers and project teams. Specific responsibilities will include drafting and monitoring contracts and procurements, processing payments, facilitating outreach efforts and events, managing team meetings, tracking expenditures, and supporting budgets, financial proposals, and grant reports, and other tasks as assigned. Position available for work in the DC office or remote in select states in the US with manager approval.
What you will do:
Financial Management (35% time)
Prepare final financial report for project’s main donor and work with relevant departments to finalize report and accompany audit process
Update and maintain project budgets including shared grants, cost-share, and other project financial arrangements
Regularly review, update, and monitor all transactions, commitments, and revenue prospects for projects
Solicit, review and process invoices and other payments in compliance with established WRI policy
Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future fiscal year annual budget submissions
Collaborate with other NCA-related projects across WRI to coordinate on staffing, fundraising, and financial management
Grant Management (25% time)
Support financial report for project management and external donors and work with relevant departments to document expenses and prepare for audits
Draft grant proposal budgets and support the collection and submission of formal proposals for team fundraising
Support donor and grants management by supporting upkeep of company database and other knowledge management systems
Monitor and advise team on maintaining compliance with terms and conditions of complex grant and contract agreements
Project Management (25% time)
Support project managers in coordinating with external partners, and provide close liaison with WRI staff across programs and departments, and operations teams at WRI international offices
Process contracts, procurement documents, work orders, and other formal documentation for project commitments
Prepare and maintain sub-agreements and contracts in collaboration with project team ensuring agreements are completed on time, including the accurate submission of progress and financial reports
Support partner management by reviewing and drafting language for contracts, reviewing interim and final reports, and ensuring all supporting documentation is accurate and provided; remind them of deadlines, and keep records of all their documents (reports, invoices, receipts, etc.)
Maintain project status tracker to gather relevant information and activity inputs to support required narrative reports
Administration & Events Management (15% time)
Coordinate team meetings and help coordinate team’s planning processes, including responsibilities for meeting notes, action items, etc.
Coordinate recruitment and manage onboarding of new team members members and interns
Keep electronic filing system for project documents including contracts, reports and relevant backup documentation, such as invoices and timesheets
Coordinate conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants
What you will need:
Education: Bachelor's degree required or sufficient work experience to demonstrate equivalent professional competency; 1+ years of relevant, full-time work experience, preferably including familiarity with financial management, grants or contract management, or nonprofit operations;
Experience: Demonstrated strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Teams, Zoom), with CRM database (Salesforce) and budgeting preferred
Organized thinker with an interest in program operations, grant compliance, and financial management
Ability to work independently with minimal supervision, including proactively identifying problems and working with team members to develop solutions
Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
How to Apply:
Please submit a resume with cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary and generous PTO that increase with tenure.
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
Opportunity to provide impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that focuses diversity, equity, and inclusion in our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect our Earth’s natural resources and their capacity to provide for current and future generations.
Our values are shared ideals: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. W e are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Human Resources carefully reviews all applications.
May 30, 2023
Full time
About the Program:
There isn’t a silver bullet, or a single pressure point to solve the climate crisis. It will require an army of actors, a menu of pathways and an array of interventions in the right places. Tailoring approaches to these unique situations is the sweet spot for the Climate Program at World Resources Institute. We help policymakers, businesses, and civil society at the local, national, and international levels advance the deep structural shifts necessary to address climate change. Within the Global Climate Program, the National Climate Action (NCA) initiative works with countries to achieve their climate objectives, build strong and climate resilient economies that navigate a just transition to a more climate-aligned future, and help design long-term climate strategies to get key countries to net-zero emissions by 2050.
Job Highlight:
This position is remote-eligible and only for consideration within the United States, where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
WRI’s Climate Program requires an individual to help support a diverse team of experts as a Project Coordinator with the National Climate Action initiative. You will support the Long-Term Strategies project focused on shifting climate policies in five major emerging economies that account for nearly 40% of greenhouse gas emissions and strives to improve governments’ readiness to implement actions following the long-term transitions necessary to limit warming and achieve the goals of the Paris Agreement. In this role, you will support the financial and administrative operations of the Long-Term Strategies and other projects under the National Climate Action initiative. You will provide important support to senior managers and project teams. Specific responsibilities will include drafting and monitoring contracts and procurements, processing payments, facilitating outreach efforts and events, managing team meetings, tracking expenditures, and supporting budgets, financial proposals, and grant reports, and other tasks as assigned. Position available for work in the DC office or remote in select states in the US with manager approval.
What you will do:
Financial Management (35% time)
Prepare final financial report for project’s main donor and work with relevant departments to finalize report and accompany audit process
Update and maintain project budgets including shared grants, cost-share, and other project financial arrangements
Regularly review, update, and monitor all transactions, commitments, and revenue prospects for projects
Solicit, review and process invoices and other payments in compliance with established WRI policy
Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future fiscal year annual budget submissions
Collaborate with other NCA-related projects across WRI to coordinate on staffing, fundraising, and financial management
Grant Management (25% time)
Support financial report for project management and external donors and work with relevant departments to document expenses and prepare for audits
Draft grant proposal budgets and support the collection and submission of formal proposals for team fundraising
Support donor and grants management by supporting upkeep of company database and other knowledge management systems
Monitor and advise team on maintaining compliance with terms and conditions of complex grant and contract agreements
Project Management (25% time)
Support project managers in coordinating with external partners, and provide close liaison with WRI staff across programs and departments, and operations teams at WRI international offices
Process contracts, procurement documents, work orders, and other formal documentation for project commitments
Prepare and maintain sub-agreements and contracts in collaboration with project team ensuring agreements are completed on time, including the accurate submission of progress and financial reports
Support partner management by reviewing and drafting language for contracts, reviewing interim and final reports, and ensuring all supporting documentation is accurate and provided; remind them of deadlines, and keep records of all their documents (reports, invoices, receipts, etc.)
Maintain project status tracker to gather relevant information and activity inputs to support required narrative reports
Administration & Events Management (15% time)
Coordinate team meetings and help coordinate team’s planning processes, including responsibilities for meeting notes, action items, etc.
Coordinate recruitment and manage onboarding of new team members members and interns
Keep electronic filing system for project documents including contracts, reports and relevant backup documentation, such as invoices and timesheets
Coordinate conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants
What you will need:
Education: Bachelor's degree required or sufficient work experience to demonstrate equivalent professional competency; 1+ years of relevant, full-time work experience, preferably including familiarity with financial management, grants or contract management, or nonprofit operations;
Experience: Demonstrated strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Teams, Zoom), with CRM database (Salesforce) and budgeting preferred
Organized thinker with an interest in program operations, grant compliance, and financial management
Ability to work independently with minimal supervision, including proactively identifying problems and working with team members to develop solutions
Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
How to Apply:
Please submit a resume with cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary and generous PTO that increase with tenure.
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
Opportunity to provide impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that focuses diversity, equity, and inclusion in our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect our Earth’s natural resources and their capacity to provide for current and future generations.
Our values are shared ideals: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. W e are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Human Resources carefully reviews all applications.
This position can be based in WRI office in Washington DC. Applicants will be expected to hold existing work authorization for their preferred location at the time application is submitted. WRI is unable to sponsor this role for visa work authorization.
About the Program: The Global Restoration Initiative (GRI) helps catalyze the restoration of forests, farmlands, and ecosystems. Our goal is to help restore ecosystem function, economic productivity, livelihoods and hope. The GRI is a flagship initiative of the Food, Land, and Water program at WRI and works with governments, grassroots community organizations, entrepreneurs, and international partners to inspire, enable, and implement restoration on degraded landscapes, returning them to economic and environmental productivity. Alongside partners, WRI has identified more than two billion hectares of cleared and degraded forest and agricultural lands suitable for restoration – an area roughly twice the size of China. Using this data as a foundation, we work to promote restoration of degraded lands back into natural forests, agroforestry systems, or productive agriculture. Our programmatic work centers on ensuring that restoration practitioners have access to technical assistance, financing, enabling policies, and robust monitoring systems. Embracing forest and landscape restoration will allow for a world in which the amount of forest cover grows while the productivity of existing agricultural land increases. Job Highlight: You will engage daily with WRI's global body of staff and high-level officials across the world giving your insight into WRI's portfolio of restoration work. You will report directly to the Director of the Global Restoration Initiative. You will be based in the WRI Global office in Washington, DC and will be expected to follow a hybrid model of remote and in-office work. Existing US work authorization is required at the time of application submission. WRI is unable to sponsor work authorization for this position. What will you do: Administrative Support (100% time):
Plan, coordinate, and maintain the GRI Director’s business calendar, scheduling and arranging meetings, providing reminders were necessary, and updating the Director as needed to cover urgent incoming requests
Attend key meetings to document detailed notes and provide professional summaries of the notes and action items for the Director to forward to participants
Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to the Director’s attention
Help to transform verbally dictated updates into written updates for a team that works across many time zones internationally
Organize and prepare for business travel by completing bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries
Process expense claims
Help draft and edit correspondence, talking points, presentations, and other documents
Support event planning and catering needs for in-person and virtual events and workshops
Maintain an effective electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce)
Support desk research tasks, where appropriate
Assist with special projects as assigned. This will include but not be limited to data gathering, record keeping, convening stakeholders, and preparing communications and other projects of importance
What will you need:
Education: You have a completed Bachelor’s degree
Experience: You have 2+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management, and inbox management
You have experience working with Microsoft Office (Outlook, Word, Excel, Access, PowerPoint), online management software (Monday.com, Salesforce, Concur, etc.), and web-based communications (Zoom, Microsoft Teams, etc.)
Languages: Verbal and written proficiency in English required. Fluency in any of WRI's other languages is a bonus (especially languages that are prevalent in the geographies where the GRI works, e.g., Hindi, French, Spanish, Portuguese, etc.)
Requirements: Existing work authorization is required where this position is based
Potential Salary: Salary range for the position is between 57,000 USD to 64,000 USD. WRI offers a competitive remuneration and benefits package.
How to Apply:
Please submit a resume with cover letter by the date of May 26, 2023 . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
May 11, 2023
Full time
This position can be based in WRI office in Washington DC. Applicants will be expected to hold existing work authorization for their preferred location at the time application is submitted. WRI is unable to sponsor this role for visa work authorization.
About the Program: The Global Restoration Initiative (GRI) helps catalyze the restoration of forests, farmlands, and ecosystems. Our goal is to help restore ecosystem function, economic productivity, livelihoods and hope. The GRI is a flagship initiative of the Food, Land, and Water program at WRI and works with governments, grassroots community organizations, entrepreneurs, and international partners to inspire, enable, and implement restoration on degraded landscapes, returning them to economic and environmental productivity. Alongside partners, WRI has identified more than two billion hectares of cleared and degraded forest and agricultural lands suitable for restoration – an area roughly twice the size of China. Using this data as a foundation, we work to promote restoration of degraded lands back into natural forests, agroforestry systems, or productive agriculture. Our programmatic work centers on ensuring that restoration practitioners have access to technical assistance, financing, enabling policies, and robust monitoring systems. Embracing forest and landscape restoration will allow for a world in which the amount of forest cover grows while the productivity of existing agricultural land increases. Job Highlight: You will engage daily with WRI's global body of staff and high-level officials across the world giving your insight into WRI's portfolio of restoration work. You will report directly to the Director of the Global Restoration Initiative. You will be based in the WRI Global office in Washington, DC and will be expected to follow a hybrid model of remote and in-office work. Existing US work authorization is required at the time of application submission. WRI is unable to sponsor work authorization for this position. What will you do: Administrative Support (100% time):
Plan, coordinate, and maintain the GRI Director’s business calendar, scheduling and arranging meetings, providing reminders were necessary, and updating the Director as needed to cover urgent incoming requests
Attend key meetings to document detailed notes and provide professional summaries of the notes and action items for the Director to forward to participants
Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to the Director’s attention
Help to transform verbally dictated updates into written updates for a team that works across many time zones internationally
Organize and prepare for business travel by completing bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries
Process expense claims
Help draft and edit correspondence, talking points, presentations, and other documents
Support event planning and catering needs for in-person and virtual events and workshops
Maintain an effective electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce)
Support desk research tasks, where appropriate
Assist with special projects as assigned. This will include but not be limited to data gathering, record keeping, convening stakeholders, and preparing communications and other projects of importance
What will you need:
Education: You have a completed Bachelor’s degree
Experience: You have 2+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management, and inbox management
You have experience working with Microsoft Office (Outlook, Word, Excel, Access, PowerPoint), online management software (Monday.com, Salesforce, Concur, etc.), and web-based communications (Zoom, Microsoft Teams, etc.)
Languages: Verbal and written proficiency in English required. Fluency in any of WRI's other languages is a bonus (especially languages that are prevalent in the geographies where the GRI works, e.g., Hindi, French, Spanish, Portuguese, etc.)
Requirements: Existing work authorization is required where this position is based
Potential Salary: Salary range for the position is between 57,000 USD to 64,000 USD. WRI offers a competitive remuneration and benefits package.
How to Apply:
Please submit a resume with cover letter by the date of May 26, 2023 . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Resolution Project
370 Lexington Ave New York, NY 10017
Position Title: Part-Time Executive Assistant
Location: New York, NY
Classification: Non-exempt, part-time, 20 hours weekly
Reporting To: CEO
Start Date: July 2023
Hourly Rate: $33/hour
Work Environment: Hybrid (in office on Thursday’s, remote on other days)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
The Executive Assistant will work closely with the CEO. This individual will be responsible for managing the CEO’s schedule, travel, and administrative needs. We are looking for someone who is extremely organized, detail oriented, and has excellent judgment in regards to confidential organizational matters.
The Executive Assistant will spread their 20 weekly hours of work Monday-Friday and must be able to work in our midtown Manhattan office in person on Thursdays.
Key responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support the CEO as follows:
- Manage scheduling and calendar for the CEO using Calendly, where appropriate, but also directly coordinating with high level donors, partners, and others.
- Anticipate future scheduling and preparation needs, coordinating preparation with any relevant Resolution staff, and keeping the CEO organized and informed.
- Book CEO work travel and work meeting restaurant reservations.
- Provide administrative support to the Board of Directors, including various board committees.
- Manage and submit expense reports and per diems.
- Handle purchases on the CEO’s behalf.
- Draft correspondence and manage replies to emails from the CEO’s inbox, as directed.
- Provide support for other administrative items as required.
Other Related Duties, As Requested
Qualifications
- At least four years of relevant work experience, including administrative work.
- Extremely organized with meticulous attention to detail and follow through.
- Ability to both work well independently and seek support and points of escalation when needed.
- High level of professional written and verbal communication with excellent interpersonal skills.
- Ability to handle sensitive and confidential information about correspondence, financials, donors, team members, Resolution Fellows, etc. with discretion and good judgment.
- Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
- Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/).
- Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
- Experience with donor database software (we use Salesforce) preferred. Training on our system is available.
Benefits
Part-time Resolution staff members accrue sick and safe leave and are eligible for a 401k match. All Resolution staff members also have access to an Employee Assistance Program, commuter benefits, and robust professional development opportunities.
To apply
https://resolutionproject.pinpointhq.com/postings/981b89d7-0a0e-4596-a705-9505d5e4a461. No emails or phone calls, please.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
Apr 25, 2023
Part time
Position Title: Part-Time Executive Assistant
Location: New York, NY
Classification: Non-exempt, part-time, 20 hours weekly
Reporting To: CEO
Start Date: July 2023
Hourly Rate: $33/hour
Work Environment: Hybrid (in office on Thursday’s, remote on other days)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
The Executive Assistant will work closely with the CEO. This individual will be responsible for managing the CEO’s schedule, travel, and administrative needs. We are looking for someone who is extremely organized, detail oriented, and has excellent judgment in regards to confidential organizational matters.
The Executive Assistant will spread their 20 weekly hours of work Monday-Friday and must be able to work in our midtown Manhattan office in person on Thursdays.
Key responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support the CEO as follows:
- Manage scheduling and calendar for the CEO using Calendly, where appropriate, but also directly coordinating with high level donors, partners, and others.
- Anticipate future scheduling and preparation needs, coordinating preparation with any relevant Resolution staff, and keeping the CEO organized and informed.
- Book CEO work travel and work meeting restaurant reservations.
- Provide administrative support to the Board of Directors, including various board committees.
- Manage and submit expense reports and per diems.
- Handle purchases on the CEO’s behalf.
- Draft correspondence and manage replies to emails from the CEO’s inbox, as directed.
- Provide support for other administrative items as required.
Other Related Duties, As Requested
Qualifications
- At least four years of relevant work experience, including administrative work.
- Extremely organized with meticulous attention to detail and follow through.
- Ability to both work well independently and seek support and points of escalation when needed.
- High level of professional written and verbal communication with excellent interpersonal skills.
- Ability to handle sensitive and confidential information about correspondence, financials, donors, team members, Resolution Fellows, etc. with discretion and good judgment.
- Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
- Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/).
- Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
- Experience with donor database software (we use Salesforce) preferred. Training on our system is available.
Benefits
Part-time Resolution staff members accrue sick and safe leave and are eligible for a 401k match. All Resolution staff members also have access to an Employee Assistance Program, commuter benefits, and robust professional development opportunities.
To apply
https://resolutionproject.pinpointhq.com/postings/981b89d7-0a0e-4596-a705-9505d5e4a461. No emails or phone calls, please.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
This position will be based in WRI office in Washington DC. WRI is unable to sponsor this role for visa work authorization.
About the Program:
The World Resources Institute’s (WRI) Ocean Program is focused on accelerating progress toward a sustainable ocean economy and achievement of Sustainable Development Goal 14 - the Ocean Goal. The program supports efforts to address the numerous challenges the ocean faces and encourages conservation of the marine environment alongside the sustainable use of marine resources. Through the Ocean Program, WRI has set out to build a greater understanding among governments, business leaders, financiers and practitioners of the opportunities, solutions, values and contribution of the ocean to the global economy, human health and wellbeing, and to accelerate knowledge-based decision making and solutions that drive inclusive ocean based economic opportunities while sustaining ocean ecosystems and coastal populations. WRI also serves as the Secretariat to three globally influential ocean initiatives, the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) and the Friends of Ocean Action (with the World Economic Forum) and the Ocean Action 2030 Coalition, a voluntary coalition dedicated to supporting countries in their aim of building a sustainable ocean economy through the development and implementation of Sustainable Ocean Plans. Ocean Action 2030 was formed in response to the new ocean action agenda launched by the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) in 2020 in which member countries announced a shared vision for the sustainable development of the ocean in the next decade – where effective protection, sustainable production and equitable prosperity go hand in hand. https://www.wri.org/ocean
Job Highlight:
You will support the Director of Ocean Action 2030 in the delivery and operations of the coalition and its associated work streams, providing administrative and project support. You need to, handle confidential information with discretion, facilitate information exchange with the team and members of the coalition, and maintain a collaborative alliance with all partners and help to organize impactful events and activities to support several goals across a global network. You will support the effective coordination meetings with the network of ‘Sustainable Ocean Plan Focal Points’ as well as with the members of the coalition, setting the agenda and supporting meeting preparations and summaries of meetings’ outcomes. You will help to plan events at key international platforms to raise the profile of the ocean agenda. We seek, detail-oriented, excellent written and verbal communication skills and a highly organized individual to provide administrative and operational support to the Director of Ocean Action 2030. Responsibilities include a variety of administrative and logistical activities such as scheduling, travel arrangements, expense management, financial management, correspondence management, and events coordination. This position is based out of the WRI Washington DC office, on an agreed remote working basis.
What will you do:
Administrative Support (75%)
Coordinate the business diary, scheduling and arranging meetings and regularly updating the Managing Director to cover urgent incoming requests
Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to their attention
Organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries
Process expense claims
Oversee the preparation, checking, and editing of correspondence and documents
Maintain an organized electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce)
Help with special projects as assigned. This will include data gathering, record keeping, convening partners or staff members, and preparing communications
Events & Engagement (25%)
Work with your team members to ensure smooth execution of the Director's participation in external events and speaking engagements through planning logistics, outreach and gathering of background material
What will you need:
Education: You have completed a Bachelor's degree
Experience: 3+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management and inbox management
Experience working with Microsoft Office (Word, Excel, Access, PowerPoint)
Languages: This role will operate in English. Fluency in any of WRI's other languages is a bonus (Mandarin, Bahasa, Hindi, French, Spanish, Portuguese, etc.)
Requirements: Existing work authorization is required where this position is based
Potential Salary:
Salary range is between 57,000 and 68,000 USD. WRI offers a great compensation and benefits package.
How to Apply:
Please submit a resume with cover letter by the date of May 5, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A great compensation package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Apr 19, 2023
Full time
This position will be based in WRI office in Washington DC. WRI is unable to sponsor this role for visa work authorization.
About the Program:
The World Resources Institute’s (WRI) Ocean Program is focused on accelerating progress toward a sustainable ocean economy and achievement of Sustainable Development Goal 14 - the Ocean Goal. The program supports efforts to address the numerous challenges the ocean faces and encourages conservation of the marine environment alongside the sustainable use of marine resources. Through the Ocean Program, WRI has set out to build a greater understanding among governments, business leaders, financiers and practitioners of the opportunities, solutions, values and contribution of the ocean to the global economy, human health and wellbeing, and to accelerate knowledge-based decision making and solutions that drive inclusive ocean based economic opportunities while sustaining ocean ecosystems and coastal populations. WRI also serves as the Secretariat to three globally influential ocean initiatives, the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) and the Friends of Ocean Action (with the World Economic Forum) and the Ocean Action 2030 Coalition, a voluntary coalition dedicated to supporting countries in their aim of building a sustainable ocean economy through the development and implementation of Sustainable Ocean Plans. Ocean Action 2030 was formed in response to the new ocean action agenda launched by the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) in 2020 in which member countries announced a shared vision for the sustainable development of the ocean in the next decade – where effective protection, sustainable production and equitable prosperity go hand in hand. https://www.wri.org/ocean
Job Highlight:
You will support the Director of Ocean Action 2030 in the delivery and operations of the coalition and its associated work streams, providing administrative and project support. You need to, handle confidential information with discretion, facilitate information exchange with the team and members of the coalition, and maintain a collaborative alliance with all partners and help to organize impactful events and activities to support several goals across a global network. You will support the effective coordination meetings with the network of ‘Sustainable Ocean Plan Focal Points’ as well as with the members of the coalition, setting the agenda and supporting meeting preparations and summaries of meetings’ outcomes. You will help to plan events at key international platforms to raise the profile of the ocean agenda. We seek, detail-oriented, excellent written and verbal communication skills and a highly organized individual to provide administrative and operational support to the Director of Ocean Action 2030. Responsibilities include a variety of administrative and logistical activities such as scheduling, travel arrangements, expense management, financial management, correspondence management, and events coordination. This position is based out of the WRI Washington DC office, on an agreed remote working basis.
What will you do:
Administrative Support (75%)
Coordinate the business diary, scheduling and arranging meetings and regularly updating the Managing Director to cover urgent incoming requests
Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to their attention
Organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries
Process expense claims
Oversee the preparation, checking, and editing of correspondence and documents
Maintain an organized electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce)
Help with special projects as assigned. This will include data gathering, record keeping, convening partners or staff members, and preparing communications
Events & Engagement (25%)
Work with your team members to ensure smooth execution of the Director's participation in external events and speaking engagements through planning logistics, outreach and gathering of background material
What will you need:
Education: You have completed a Bachelor's degree
Experience: 3+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management and inbox management
Experience working with Microsoft Office (Word, Excel, Access, PowerPoint)
Languages: This role will operate in English. Fluency in any of WRI's other languages is a bonus (Mandarin, Bahasa, Hindi, French, Spanish, Portuguese, etc.)
Requirements: Existing work authorization is required where this position is based
Potential Salary:
Salary range is between 57,000 and 68,000 USD. WRI offers a great compensation and benefits package.
How to Apply:
Please submit a resume with cover letter by the date of May 5, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A great compensation package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work 2-4 days a week. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
The High Ambition Coalition for Nature and People (HAC) ( www.hacfornatureandpeople.org/home ) is an intergovernmental group of more than 100 countries—co-chaired by Costa Rica and France, with the United Kingdom as Ocean co-chair— championing a global deal for nature and people with the central goal of protecting at least 30 percent of the world’s land and ocean area by 2030. The 30x30 target is a global target which aims to halt the accelerating loss of species and protect vital ecosystems that are the source of our economic security.
Job Highlight:
As the Executive Assistant, you will facilitate the operations of the HAC Secretariat by providing administrative support to the Secretariat Director. Working in close coordination with the Director, you will help prepare travel, event, and meeting materials. You will be the primary contact for internal stakeholders and play an important coordination role. Employed by the World Resources Institute (WRI), you will be based at the offices of the Global Environment Facility (GEF) in Washington, DC. The HAC Secretariat is co-hosted by WRI and the GEF. You will report to the Secretariat Director.
What you will do: Administrative support (40%)
Manage all travel bookings including securing travel visas and advising on travel immunizations as needed
Prepare and monitor expense reports and timesheets
Help organize meetings, including supporting creation of agendas
Undertake special projects in consultation with the Director
Operations (30%)
Maintain email lists and manage software accounts (Salesforce, Slack, Monday, etc.)
Ensure content is up to date on the initiative’s wiki site and intranet page
Support other operations activities when staff are backlogged by processing sub-agreement requests, payment requests, invoices, etc.
Serve as a trusted ‘go-to’ person for advice on internal processes
Meeting and event coordination (30%)
Help organize meetings and events
Ensure smooth execution of HAC-related events through planning, logistics, outreach and preparation of background material
Provide technical, AV support for both in-person and online meetings
Participate in meetings by recording decisions and next steps, distributing notes to participants, and following up to ensure next steps are taken.
What you will need:
Education: You have completed a bachelor’s degree
Experience:
You have 3+ year’s relevant experience in an Executive Assistant position or in administrative support
You have experience working with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and web-based communications (e.g., Zoom, Teams)
You have experience working with internationally dispersed teams
You have experience providing administrative support, including scheduling and facilitating meetings
Languages: you are proficient in written and spoken English. Additional language skills in French or Spanish are desirable.
Potential salary: Salary is commensurate with experience and other compensable factors. WRI offers a competitive renumeration and benefits package.
How to Apply: Please submit a resume with a cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values: WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Apr 07, 2023
Full time
This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work 2-4 days a week. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
The High Ambition Coalition for Nature and People (HAC) ( www.hacfornatureandpeople.org/home ) is an intergovernmental group of more than 100 countries—co-chaired by Costa Rica and France, with the United Kingdom as Ocean co-chair— championing a global deal for nature and people with the central goal of protecting at least 30 percent of the world’s land and ocean area by 2030. The 30x30 target is a global target which aims to halt the accelerating loss of species and protect vital ecosystems that are the source of our economic security.
Job Highlight:
As the Executive Assistant, you will facilitate the operations of the HAC Secretariat by providing administrative support to the Secretariat Director. Working in close coordination with the Director, you will help prepare travel, event, and meeting materials. You will be the primary contact for internal stakeholders and play an important coordination role. Employed by the World Resources Institute (WRI), you will be based at the offices of the Global Environment Facility (GEF) in Washington, DC. The HAC Secretariat is co-hosted by WRI and the GEF. You will report to the Secretariat Director.
What you will do: Administrative support (40%)
Manage all travel bookings including securing travel visas and advising on travel immunizations as needed
Prepare and monitor expense reports and timesheets
Help organize meetings, including supporting creation of agendas
Undertake special projects in consultation with the Director
Operations (30%)
Maintain email lists and manage software accounts (Salesforce, Slack, Monday, etc.)
Ensure content is up to date on the initiative’s wiki site and intranet page
Support other operations activities when staff are backlogged by processing sub-agreement requests, payment requests, invoices, etc.
Serve as a trusted ‘go-to’ person for advice on internal processes
Meeting and event coordination (30%)
Help organize meetings and events
Ensure smooth execution of HAC-related events through planning, logistics, outreach and preparation of background material
Provide technical, AV support for both in-person and online meetings
Participate in meetings by recording decisions and next steps, distributing notes to participants, and following up to ensure next steps are taken.
What you will need:
Education: You have completed a bachelor’s degree
Experience:
You have 3+ year’s relevant experience in an Executive Assistant position or in administrative support
You have experience working with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and web-based communications (e.g., Zoom, Teams)
You have experience working with internationally dispersed teams
You have experience providing administrative support, including scheduling and facilitating meetings
Languages: you are proficient in written and spoken English. Additional language skills in French or Spanish are desirable.
Potential salary: Salary is commensurate with experience and other compensable factors. WRI offers a competitive renumeration and benefits package.
How to Apply: Please submit a resume with a cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values: WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
University of Wyoming - Athletics
Laramie, Wyoming
Basic Function
Responsible for premium seating and assisting with all activities of athletics development/ the Cowboy Joe Club.
Duties and Responsibilities
Identifies, cultivates, solicits and stewards annual fund donations and CJC memberships.
Responsible for the achievement of fundraising goals/objectives through premium seating and gifts made to obtain premium seats
Executes a year-round strategic plan for football premium seating, including Wildcatter and future west side club area.
Works closely with the Wyoming Ticket Office and Comptroller, External Operations to manage inventory and to track payments
Uses current and generates new leads for premium ticket sales and to solicit donations. Builds a personal client base and manages wait lists for premium seating
Manages gameday operations of Wildcatter Stadium Club & Suites. Provides superior customer service to clients and donors throughout the season
Manages courtside seating for men’s and women’s basketball
Manages the Seatback Program including sales, coordination of installation and removal
Assists with donor game day parking for football and basketball and priority point allocation of parking
Assists in the coordination of all fundraising activities including Golf Series and Annual Auction
Serves as a CJC advocate in the community. Travels to and generates support in assigned counties
Maintains thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations
Assists with other duties/projects as assigned/directed
Minimum Qualifications:
Bachelor’s Degree
1-2 years of fundraising, tickets sales or relatable experience
Ability to effectively articulate ideas verbally and in writing
High attention to detail and organizational skills
Team oriented, self-starter
Proficiency in Microsoft Office, experience with ticketing and CRM systems
Preferred Qualifications:
2+ years of Athletic Development Experience
History of success in fundraising or sales. Proven track record of building quality relationships
Ability to motivate donors and volunteers
Experience with Paciolan
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/230412/?utm_medium=jobshare
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Feb 07, 2023
Full time
Basic Function
Responsible for premium seating and assisting with all activities of athletics development/ the Cowboy Joe Club.
Duties and Responsibilities
Identifies, cultivates, solicits and stewards annual fund donations and CJC memberships.
Responsible for the achievement of fundraising goals/objectives through premium seating and gifts made to obtain premium seats
Executes a year-round strategic plan for football premium seating, including Wildcatter and future west side club area.
Works closely with the Wyoming Ticket Office and Comptroller, External Operations to manage inventory and to track payments
Uses current and generates new leads for premium ticket sales and to solicit donations. Builds a personal client base and manages wait lists for premium seating
Manages gameday operations of Wildcatter Stadium Club & Suites. Provides superior customer service to clients and donors throughout the season
Manages courtside seating for men’s and women’s basketball
Manages the Seatback Program including sales, coordination of installation and removal
Assists with donor game day parking for football and basketball and priority point allocation of parking
Assists in the coordination of all fundraising activities including Golf Series and Annual Auction
Serves as a CJC advocate in the community. Travels to and generates support in assigned counties
Maintains thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations
Assists with other duties/projects as assigned/directed
Minimum Qualifications:
Bachelor’s Degree
1-2 years of fundraising, tickets sales or relatable experience
Ability to effectively articulate ideas verbally and in writing
High attention to detail and organizational skills
Team oriented, self-starter
Proficiency in Microsoft Office, experience with ticketing and CRM systems
Preferred Qualifications:
2+ years of Athletic Development Experience
History of success in fundraising or sales. Proven track record of building quality relationships
Ability to motivate donors and volunteers
Experience with Paciolan
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/230412/?utm_medium=jobshare
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Partner with staff and other leaders to develop improvements
Supervise, monitor, track, and direct day to day staff operations
Ensure team supports and adheres to all improvement measurements
Work closely with manager for staff performance issues
Work directly with customers in escalated situations
Collaborate with other management on employee selection, career development, and training
Maintain a positive work environment that supports a quality driven team
Assume accountability for ensuring individual/team meet their performance metrics
Continuous coaching of the team to ensure the individual/team performance goals are achieved
Identify high potential staff for succession planning
Facilitate meetings to communicate team performance goals and results; share general corporate communications; and provide a forum for surfacing opportunities and/or issues
Use a balanced scoreboard to manage team performance
Provide regular performance reports to the Business manager
Work with other departments to promote positive customer experience and improve market share
Work directly with customers in a sales and service capacity as needed
Perform Human Resources duties
Oct 28, 2022
Full time
Partner with staff and other leaders to develop improvements
Supervise, monitor, track, and direct day to day staff operations
Ensure team supports and adheres to all improvement measurements
Work closely with manager for staff performance issues
Work directly with customers in escalated situations
Collaborate with other management on employee selection, career development, and training
Maintain a positive work environment that supports a quality driven team
Assume accountability for ensuring individual/team meet their performance metrics
Continuous coaching of the team to ensure the individual/team performance goals are achieved
Identify high potential staff for succession planning
Facilitate meetings to communicate team performance goals and results; share general corporate communications; and provide a forum for surfacing opportunities and/or issues
Use a balanced scoreboard to manage team performance
Provide regular performance reports to the Business manager
Work with other departments to promote positive customer experience and improve market share
Work directly with customers in a sales and service capacity as needed
Perform Human Resources duties
The League of American Orchestras leads, supports, and champions America’s orchestras and the vitality of the music they perform. Its diverse membership of more than 1,800 organizations and individuals across North America runs the gamut from world-renowned orchestras to community groups, from summer festivals to student and youth ensembles, from conservatories to libraries, from businesses serving orchestras to individuals who love symphonic music. The national organization dedicated solely to the orchestral experience, the League is a nexus of knowledge and innovation, advocacy, and leadership advancement. Its conferences and events, award-winning Symphony magazine, website, and other publications inform people around the world about orchestral activity and developments. Founded in 1942 and chartered by Congress in 1962, the League links a national network of thousands of instrumentalists, conductors, managers and administrators, board members, volunteers, and business partners. Visit americanorchestras.org .
POSITION SUMMARY
The Member Services Associate, reporting to the Director, Member Services and Data, is responsible for recordkeeping in the member services database, while also providing primary support regarding customer relationship management, reporting, and record keeping; providing services to members; assisting with acquisition of new members; and performing general administrative tasks.
POSITION DUTIES AND RESPONSIBILITIES
The duties that follow represent the primary responsibilities for this role. All employees are responsible for performing other duties as assigned. Primary responsibilities for this role include the following:
Create and maintain accurate member and transactional records in the League’s main database.
Process mailed and online memberships, registrations, product and mailing list purchases, advertising payments, miscellaneous purchases, and recurring payments in the database, and apply check and credit card payments.
Generate reports and queries, as requested.
Assist in the daily functions of the department including electronic filing within database.
Execute specific mail and email merges and individual communications; execute regular mailings of membership material, including renewals.
Assist with the League’s member websites and email lists, maintenance and administration of online discussion groups and resource library.
Manage Job Center website administration and liaise with third-party platform vendor
Provide general assistance in Member Services, including phone, email, and in-person customer service to members.
Provide support and collaborative management for member acquisition efforts.
Work collaboratively with members of all departments.
POSITION QUALIFICATIONS
Experience
Experience working in a customer service environment.
Knowledge of Fonteva or Salesforce a significant plus.
Interest in the arts/music preferred.
Skills / Abilities
Demonstrated flexibility and ability to handle multiple tasks simultaneously.
Excellent interpersonal skills, including the ability to interact professionally on the phone, by email, and in person, with all levels of staff, board, and donors.
High level of accuracy and attention to detail, including the ability to proof one’s own work.
Great comfort level working on computers, databases, and Microsoft Excel and Word.
PHYSICAL DEMANDS/WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
This role requires the routine use of standard office equipment such as computers, phones, photocopiers, printers, filing cabinets, and fax machines.
This role requires using the English language to engage with internal and external stakeholders by phone, email, and in person. Employee is expected to be able to accurately exchange information with these stakeholders.
Work Environment
In the primary work environment, the noise level is quiet to moderate with ambient room temperatures, and lighting.
To Apply:
Please submit a cover letter and resume to kschneider@americanorchestras.org with “Member Services Associate” in the subject line. Those selected for interviews will be contacted. Please no phone calls or walk-ins.
Equal Opportunity Employer Statement
The League is an equal opportunity employer that is committed to equity, diversity, and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. The League makes hiring decisions based solely on qualifications, merit, and business needs at the time.
Sep 12, 2022
Full time
The League of American Orchestras leads, supports, and champions America’s orchestras and the vitality of the music they perform. Its diverse membership of more than 1,800 organizations and individuals across North America runs the gamut from world-renowned orchestras to community groups, from summer festivals to student and youth ensembles, from conservatories to libraries, from businesses serving orchestras to individuals who love symphonic music. The national organization dedicated solely to the orchestral experience, the League is a nexus of knowledge and innovation, advocacy, and leadership advancement. Its conferences and events, award-winning Symphony magazine, website, and other publications inform people around the world about orchestral activity and developments. Founded in 1942 and chartered by Congress in 1962, the League links a national network of thousands of instrumentalists, conductors, managers and administrators, board members, volunteers, and business partners. Visit americanorchestras.org .
POSITION SUMMARY
The Member Services Associate, reporting to the Director, Member Services and Data, is responsible for recordkeeping in the member services database, while also providing primary support regarding customer relationship management, reporting, and record keeping; providing services to members; assisting with acquisition of new members; and performing general administrative tasks.
POSITION DUTIES AND RESPONSIBILITIES
The duties that follow represent the primary responsibilities for this role. All employees are responsible for performing other duties as assigned. Primary responsibilities for this role include the following:
Create and maintain accurate member and transactional records in the League’s main database.
Process mailed and online memberships, registrations, product and mailing list purchases, advertising payments, miscellaneous purchases, and recurring payments in the database, and apply check and credit card payments.
Generate reports and queries, as requested.
Assist in the daily functions of the department including electronic filing within database.
Execute specific mail and email merges and individual communications; execute regular mailings of membership material, including renewals.
Assist with the League’s member websites and email lists, maintenance and administration of online discussion groups and resource library.
Manage Job Center website administration and liaise with third-party platform vendor
Provide general assistance in Member Services, including phone, email, and in-person customer service to members.
Provide support and collaborative management for member acquisition efforts.
Work collaboratively with members of all departments.
POSITION QUALIFICATIONS
Experience
Experience working in a customer service environment.
Knowledge of Fonteva or Salesforce a significant plus.
Interest in the arts/music preferred.
Skills / Abilities
Demonstrated flexibility and ability to handle multiple tasks simultaneously.
Excellent interpersonal skills, including the ability to interact professionally on the phone, by email, and in person, with all levels of staff, board, and donors.
High level of accuracy and attention to detail, including the ability to proof one’s own work.
Great comfort level working on computers, databases, and Microsoft Excel and Word.
PHYSICAL DEMANDS/WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
This role requires the routine use of standard office equipment such as computers, phones, photocopiers, printers, filing cabinets, and fax machines.
This role requires using the English language to engage with internal and external stakeholders by phone, email, and in person. Employee is expected to be able to accurately exchange information with these stakeholders.
Work Environment
In the primary work environment, the noise level is quiet to moderate with ambient room temperatures, and lighting.
To Apply:
Please submit a cover letter and resume to kschneider@americanorchestras.org with “Member Services Associate” in the subject line. Those selected for interviews will be contacted. Please no phone calls or walk-ins.
Equal Opportunity Employer Statement
The League is an equal opportunity employer that is committed to equity, diversity, and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. The League makes hiring decisions based solely on qualifications, merit, and business needs at the time.
University of Wyoming - Athletics
Laramie, Wyoming
Job Purpose:
Manages the operational, financial and personnel functions of the Athletic Ticket Office.
Duties and Responsibilities
Oversees the day-to-day operations of the Athletic Ticket Office as directed.
Coordinates ticket operations for home football and basketball games, including event reconciliation and reporting.
Coordinates ticket operations for Olympic sporting events and non-athletic events; provides staffing and scheduling of support services staff, event reconciliation and management reporting.
Supervises customer services functions and assists in resolving problems; reports issues of concern to supervisor.
Develops all ticket policies, procedures and practices.
Works with Marketing and Branding Department in development of ticket sales plan including, but not limited to, dates of sales, ticket prices and ticket design.
Develops annual budget and monitoring expenditures.
Coordinates Paciolan system functions (including Access Management, eVenue and WBST).
Maintains thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations.
Assists with other duties/projects as assigned/directed.
Minimum Qualifications:
Education: Bachelor’s Degree
Experience:
2 Years of Ticketing Experience
1 Year of Paciolan Experience
Excellent interpersonal, oral & written communication skills.
Desired Qualifications:
Master’s degree
At least 2 years of Intercollegiate athletics experience
Understanding of NCAA rules & regulations
Required Materials:
Complete the online application and upload the following for a complete application: Cover letter, Resume or C.V., and contact information for four work-related references.
To Apply Go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/221734/?utm_medium=jobshare
Hiring Statement:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Jul 25, 2022
Full time
Job Purpose:
Manages the operational, financial and personnel functions of the Athletic Ticket Office.
Duties and Responsibilities
Oversees the day-to-day operations of the Athletic Ticket Office as directed.
Coordinates ticket operations for home football and basketball games, including event reconciliation and reporting.
Coordinates ticket operations for Olympic sporting events and non-athletic events; provides staffing and scheduling of support services staff, event reconciliation and management reporting.
Supervises customer services functions and assists in resolving problems; reports issues of concern to supervisor.
Develops all ticket policies, procedures and practices.
Works with Marketing and Branding Department in development of ticket sales plan including, but not limited to, dates of sales, ticket prices and ticket design.
Develops annual budget and monitoring expenditures.
Coordinates Paciolan system functions (including Access Management, eVenue and WBST).
Maintains thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations.
Assists with other duties/projects as assigned/directed.
Minimum Qualifications:
Education: Bachelor’s Degree
Experience:
2 Years of Ticketing Experience
1 Year of Paciolan Experience
Excellent interpersonal, oral & written communication skills.
Desired Qualifications:
Master’s degree
At least 2 years of Intercollegiate athletics experience
Understanding of NCAA rules & regulations
Required Materials:
Complete the online application and upload the following for a complete application: Cover letter, Resume or C.V., and contact information for four work-related references.
To Apply Go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/221734/?utm_medium=jobshare
Hiring Statement:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu