43 Executive Assistant jobs

  Keeping Washington Clean and Evergreen The Department of Ecology is hiring a  Tank Waste Treatment Section Administrative Assistant (Administrative Assistant 1)  within the  Nuclear Waste Program .   Location: Richland Field Office in  Richland, WA . Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is eligible for telework and flexible schedule options. A minimum of two days per week are required in the office. Schedules are dependent upon position needs and are subject to change. Application Timeline: Apply by August  6, 2025 This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.   Duties Join a fun, diverse team committed to implementing state regulations in service of the greater mission to clean up the Hanford site and remediate Hanford Tank Waste. In this role, you will provide essential administrative support to the Tank Waste Treatment Section, a dedicated team of about 20 staff members. Working closely with the section’s leadership, you’ll serve as the central point of coordination, offering continuity, organization, and guidance across a range of key administrative areas.  Your responsibilities will include managing the section’s scheduling needs, reviewing letters and documents, supporting the section manager with organizational tasks, assisting with hiring processes, and coordinating travel and training for staff. You will help staff navigate agency, program, and office policies and procedures, as well as locate necessary information and forms.  In addition to supporting the Tank Waste Section, you’ll provide key backup support for other Nuclear Waste Program administrative assistants and reception duties. To ensure consistency in administrative processes across the program, you’ll keep desk manuals up to date and support orientation training for new staff. What you will do: Prepare correspondence, memos, and other documents from drafts or verbal instructions using advanced word processing skills.  Proofread and edit section documents for grammar, punctuation, spelling, clarity, and adherence to agency and program standards, including Plain Talk guidelines. Coordinate signatures, distribute correspondence and copies, and maintain records of outgoing communications. Assist staff with questions about agency, program, and office policies and procedures, and help locate information and forms.  Arrange travel for section managers and staff, provide confirmations and itineraries, submit reimbursement forms, and track payments. Support staff training by managing requests, tracking required training and completions, notifying staff of upcoming deadlines, maintaining training and travel expense records in Excel, and providing regular reports to the Section Manager.  Ensure staff complete Field Worker Plans before site visits and keep track of personnel while they are visiting active construction sites.  Gather and organize staff monthly reports to prepare the section report for the Section Manager’s review and editing; format and proofread the final report following program standards; and share it with relevant parties. Prepare other reports as needed.  Maintain the Section Manager’s calendar and meeting commitments, process mail, notify of items requiring review or action, relay messages between managers and staff, and coordinate staff evaluation meetings. Qualifications For detailed information on how we calculate experience, please visit our  Recruitment website .   Required Qualifications: Two (2) years of experience and/or education as described below: Experience:   in clerical, secretarial, bookkeeping, accounting, or general administrative office work. Education:  a high school diploma or equivalent, or college credits toward a degree in business administration, public administration, or closely allied field. Examples of how to qualify: 2 years of experience AND high school diploma or equivalent. 1 year of experience AND 30-59 semester or 45-89 quarter college credits. No experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree) or higher.   Special Requirements/Conditions of Employment:   Must meet U.S. Department of Energy requirements to acquire and maintain a badge for access to the Hanford Site.  Desired Qualifications: Skill in the use of office equipment (e.g. personal computer, copier, printer).  Proficiency in Microsoft Word and experience in other Microsoft Office programs, particularly Outlook and Excel.  Ability to format and edit documents to meet Ecology formatting, grammar, punctuation, and Plain Talk standards.  One year of experience working in an office providing administrative support to managers and multiple staff.    If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.   Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov . Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity:  We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity:  We champion equity, recognizing that each of us need different things to thrive. Inclusion:  We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect:  We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.   Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact Suzanne Dahl   at   Suzanne.Dahl@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the  Nuclear Waste  Program The mission of the Nuclear Waste Program is to ensure sound management of nuclear waste statewide and to promote the sound management and protection of the environment at, and adjacent to, the United States Department of Energy’s Hanford Site. This position directly supports staff in the Tank Waste Treatment Section, which supports all permitting activities for the Tank Waste Disposal Project and the Tank Evaporator Liquid Effluent Project. About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave *,  11 Paid Holidays per year *,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives   (Download PDF reader) ,  Combined Fund Drive ,  SmartHealth  * Click here for more information    To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.   Collective Bargaining:   This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Note:   This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days. #LI-Hybrid  

Keeping Washington Clean and Evergreen The Department of Ecology is hiring a  Climate Pollution Reduction Operations Administrative Assistant (Administrative Assistant 3)   within the Climate Pollution Reduction Program .   Location: Headquarters Office in  Lacey, WA . Upon hire, you must live within a commutable distance from the duty station.   Schedule: This position is eligible for telework and flexible schedule options. A minimum of one day per week is required in the office.  You may need to attend  in-person meetings and activities.  Schedules are dependent upon position needs and are subject to change. Duties Be a part of supporting implementation of Washington's ambitious climate policies in this exciting administrative position! In this role, you will provide administrative support to four Section Managers and their staff: Budget, Policy and Planning, Information Technology and Communications. This is an excellent opportunity to utilize and expand your problem-solving, organization, communication, and teamwork skills as you begin or further a career in environmental protection.  Your work ensures the core operational functions of the Climate Pollution Reduction Program run effectively and efficiently. You will work with managers and their teams on an array of projects, interfacing with diverse internal and external parties. Critical thinking, prioritization and multi-tasking skills will be crucial as you manage multiple projects simultaneously. You will be joining a collaborative, dynamic team invested in your development and growth!  What you will do: Schedule meetings and manage calendars, make travel arrangements, plan and execute meeting logistics, take meeting notes, and screen calls and visitors, as well as other tasks. Assist in processing personnel-related paperwork, and onboard new staff. Maintain and update content for section   Budget, Policy and Planning, Information Technology and Communications  SharePoint sites.  Draft and finalize documents and correspondence such as emails, calendar invitations, memos, letters, and reports, including formatting, proofreading, making corrections for sentence structure, spelling, grammar, and punctuation, in accordance with program and agency correspondence, Plain Talk, and document accessibility standards. Participate in staffing meetings in public-facing roles such as facilitation, Q&A, note-taking, and registration/sign-in. Organize and maintain mailing lists, perform mail merges, assist in the mailing of mass information materials and correspondence. Serve as a resource to managers and staff on agency policies and procedures. Qualifications For detailed information on how we calculate experience, please visit our  Recruitment website .   Required Qualifications: Experience  in clerical, secretarial, bookkeeping, accounting, or general administrative office work. Education:  a High School Diploma or equivalent OR formal college level education with a major study in business administration, public administration, environmental science or policy, or closely related field. Examples of how to qualify: 4 years of experience AND High School Diploma or equivalent. 3 years of experience AND 30-59 semester or 45-89 quarter college credits. 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 1 year of experience AND 90-119 semester or 135-179 quarter college credits. A Bachelor’s degree or above. 1 year of experience as an Administrative Assistant 2, at the Department of Ecology.   Desired Qualifications: Experience as a SharePoint Administrator Experience managing calendars and schedules Experience with invoicing  If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.   Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov .   Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity:  We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity:  We champion equity, recognizing that each of us need different things to thrive. Inclusion:  We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect:  We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume   Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact   Tamara Jones  at   Tamara.Jones@ecy.wa.gov .  If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the Climate Pollution Reduction  Program The mission of the Climate Pollution Reduction Program is to implement policies and programs to reduce carbon emissions in the state of Washington so that the state meets its statutory greenhouse gas emission limits. The CPRP focuses long term, requiring creative and strategic decision making to achieve broad statewide and interstate success reducing carbon emissions so Washington residents have a healthy environment and climate. About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave *,  11 Paid Holidays per year *,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives   (Download PDF reader) ,  Combined Fund Drive ,  SmartHealth  * Click here for more information    To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.   Collective Bargaining:   This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Note:   This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.   #LI-Hybrid  

The Oregon State Hospital, a division of the Oregon Health Authority , has a fantastic opportunity for Executive Support Specialist 2 to join an excellent team working to help people recover from their illness and return to their lives in the community.  What you will do! This position provides administrative and technical support to the Director of Nursing Outreach and Development, the Nursing Service Managers, and staff of the Nursing Services Department.  They act as a liaison for the Director of Nursing Outreach and Development to other Federal, State, local and private agencies as well as the general public.  They oversee other Executive Support and volunteers assigned to Nursing Administration. They are responsible for completion of assignments received from management team meetings.  They are responsible for decisions which regularly relate to highly sensitive matters.  This position participates with management regarding the creating and implementation of a hospital staffing plan.  They will participate in the coordination and accomplishment of goals and objectives consistent with legislative intent, Governor, Department Director and Superintendent directives and standards of the Joint Commission, the Center for Medicare and Medicaid Services and other licensure and regulatory bodies. What is in it for you? We offer a workplace that balances productivity with enjoyment; promote s an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision, and dental , we pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. We also offer 8 hours of paid sick leave per month, 8 hours of paid vacation leave per month, 24 hours of personal leave each year, and eleven paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority  is the place for you. If you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program . If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven. This posting will be used to fill one permanent position located in Salem, OR (2600 Center St NE). This position is represented by Service Employees International Union (SEIU). This position is 100% in person. Shift - Monday - Friday 7:30AM - 4:00PM (with a 30-minute lunch) OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here , to learn more about OHA’s mission, vision, and core values. Minimum Qualifications: O ne year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. Preferred Skills: Experience with Microsoft Office Suite Experience with composition of correspondence, reports, and memos Detailed Orientated Muti-tasker Working with multiple deadlines with simultaneous projects How to apply: Complete the online application. Complete the Questionnaire. Attach a Resume (required) Attach Cover Letter (required) Attention current State of Oregon employees : To apply for posted positions, please close this window, and log into your Workday account and apply through the Career worklet. Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment.  For further information, please visit the Pay Equity Project homepage. Questions/Need Help? If you need assistance to participate in the application process, including an accommodation request under the Americans with Disabilities Act contact at Jenny Templin 971-372-8147 or Jenny.Templin@oha.oregon.gov Additional Information Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply. If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process. We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment. Candidates who are offered employment at the Oregon State Hospital must satisfactorily pass a pre-employment drug test. Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed. Employees at the Oregon State Hospital may be exposed to the handling, administration, waste, and spill cleanup of hazardous medications, which may result in health impacts to the employee. Applicants can review the Oregon State Hospital's anti-retaliation notice at www.oregon.gov/oha/OSH/Documents/SB469.pdf Applicant Help and Support webpage. The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. (critical elements of the process). The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.

Job Summary Are you detail-oriented and have strong communication skills? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!   Our Business and Community Education department is looking for an Assistant I to join their team. The Business and Community Education department provides services to the community, students and businesses looking for short-term training, continuing education, workforce training, apprenticeships, customized business training and community resources.   As an Assistant I you are responsible for providing administrative support to the Business and Community Education department. Your responsibilities include providing excellent customer service as well as providing support for a variety of special projects, committees, functions, and activities. Additionally, you oversee student records, open enrollment registration, third-party billing, receive payments, and provide customer service and support for instructors and students.   Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs.  Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.    Essential Job Functions   Important responsibilities and duties may include, but are not limited to, the following: Fields questions from instructors, staff, students, families, callers, visitors, and/or customers via in person, telephone, or by email. Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records. Assists and directs students with class registration and payment. Receives transcript and certificate requests, locates information, and sends to student, employer, or college. Works closely with Enrollment Services, Business Services personnel and Business & Community Education Managers. Prepares classrooms for instructors, including setup and troubleshooting of equipment, preparation of supplies, and sanitization. Creates certificates for public and contract training classes as needed. Responsible for ordering and tracking equipment, office supplies, and maintaining check-in and check-out documentation as needed. Prepares daily bank balancing. Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Creates and maintains paper and electronic databases and records with accuracy and confidentiality.  Scans and copies documents as needed. Coordinates materials and refreshments for activities and meetings include arranging room setup. Prepares daily report of current students for Hawkeye Alert. Contributes to team effort by accomplishing related results as needed. Participates in campus committees as assigned. Performs other duties as assigned. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.   Minimum Qualifications Associate degree and two (2) years of experience in a related field or a combination of education and experience to total four (4) years. Demonstrated ability to work with minimal supervision. Demonstrated ability to work a flexible schedule to include evenings and weekends. Demonstrated ability to handle confidential/sensitive information with discretion. Demonstrated ability to communicate effectively verbally and via written correspondence. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public. Ability to demonstrate strong interpersonal communication. Demonstrated ability to execute organization and department policies and procedures. Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.   Preferred Qualifications Working knowledge of File Director document application Bachelor’s degree Experience working in a community college setting   Working Conditions Anticipated schedule is Monday - Friday from 7:00 am – 3:30 pm with occasional evening and/or weekend hours as needed based on class schedule. Work is performed either in or a combination of an office setting and/or classroom setting using technology.  Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp.   Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.   Employment Status Full-time non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement / tuition remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary/Wage is dependable on education and experience The wage range for this position begins at $16.30/hr ($33,900 annually based on full-time hours). Application Procedure Complete an online application at hawkeyecollege.edu/employment Submit/upload a cover letter addressing the following: Explain your working knowledge and experience of computer software including but not limited to Microsoft Office and Google Suite. Additionally, share how you used the various software including the types of documents that you have created. Describe your work experience with multi-tasking, troubleshooting and working with project deadlines. Submit/upload a resume. Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor. Priority screening is set to begin on Wednesday, January 8, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.   Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Job Summary Do you enjoy administratively supporting a team? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!   Our Workforce Training and Community Development department is searching for a full-time Administrative Assistant II to join their team. The Workforce Training and Community Development department focuses on helping students reach their fullest potential. Specifically, as the Administrative Assistant II you are responsible for providing administrative support to our Workforce Training and Community Development Department and support students on an as needed basis.  This includes, but is not limited to: accurate information sharing, scheduling meetings, events and appointments as well as ensuring timely and accurate communication is being provided.    This position is located in the Tech Works building in Waterloo, IA and is an integral part of our team. Leadership understands the importance of training, professional development and continual support within each individuals' role which allows for opportunity to work within a positive and fun team environment while making a difference within the community.   Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs.  Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.    Essential Job Functions   Important responsibilities and duties may include, but are not limited to, the following: Supports the administrative functions related to grants, including preparing documentation, tracking deadlines, assisting with compliance reporting, and maintaining accurate records. Collaborates with team members to ensure timely submission and proper management of grant applications, quarterly progress reports (QPR), and internal reporting requirements. Schedules meetings, events, and appointments. Fields incoming office inquiries via internal systems, in-person, telephone, or email. Maintains effective and efficient communication and information flow through calendars, correspondence, memos, messages and office records. Serves and facilitates college committee meetings, by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and organizes specific event tasks as assigned by the Director. Makes business travel arrangements for staff as needed. Coordinates social gatherings for department, as needed. Assists the Director in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.  Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.  Receives, prepares, and submits requisitions into Colleague. Fields incoming student requests and route to appropriate personnel. Safeguards all college, student, client and employee information by adhering to confidentiality protocols especially sensitive or Personal Identifiable Information (PII). Assists with student registration through Lumens. Participates in campus committees as assigned. Updates the department directory and distribution lists. Prepares, formats, displays maintains and updates classroom schedules. Collaborates with business partners, clients, and internal industry teams to provide support, communicate needs, and contribute to the successful execution of projects and tasks. Prepares documentation for class offerings. Maintain a valid Notary Public commission and provide notarial services as required. Performs other duties as assigned. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.   Minimum Qualifications Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years. Knowledge of financial rules, regulations, and procedures. Demonstrated ability to handle confidential/sensitive information with discretion. Experience with making travel arrangements for senior staff or leadership. Demonstrated ability to work independently. Demonstrated ability to communicate effectively verbally and via written correspondence. Demonstrated ability to understand and follow complex oral and written directions. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public. Ability to demonstrate strong interpersonal communication. Skilled in Microsoft Office Suite, Google applications, and video conferencing technology. Demonstrated ability to execute organization and department policies and procedures. Knowledge of general office equipment, procedure and protocols. Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.   Preferred Qualifications Bachelor’s degree Community College work experience   Working Conditions Anticipated schedule is Monday – Friday from 8:00 am – 4:30 pm with occasional weekend or evening hours due to department events or classes being held. Work is performed either in or a combination of an office and/or classroom setting using technology.  Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp.   Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.   Employment Status Full-time, non-exempt and grant funded position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement / tuition remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Wages are determined based on education and experience. The wage range for this position begins at $18.05/hr. ($37,540 annually). This is a specially funded grant position with continuous renewal of grant funding anticipated.     Application Procedure Complete an online application at hawkeyecollege.edu/employment Submit/upload a cover letter addressing the following: Explain your working knowledge and experience of computer software, including but not limited to Microsoft Office and Google Suite. Additionally, share how you have used the various software including the type of projects or documents. Describe how you prioritize various administrative tasks that need to be completed with competing deadlines. Share what applicable job skills you would bring to our administrative role. Submit/upload a resume. Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor. Application deadline: Sunday, January 12, 2025. Priority screening begins: Monday, January 13, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.    Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Do you enjoy interacting with people by answering questions and problem solving? If you enjoy working in the accounting field, multi-tasking, and have excellent attention to detail?  If so, Hawkeye Community College’s Business Office has a great opportunity for to join their team.   At Hawkeye Community College, the Business Office is team-oriented working in partnership with multiple departments across campus. They are passionate about serving Hawkeye’s students, faculty and staff on a daily basis.   As the Business Services Specialist, you are responsible for providing customer service for students, staff and visitors. This includes receiving payments, resolving student/customer issues, answering questions regarding student accounts, and helping other employees with student-related or office duties as they arise.  Additionally, you are part of a rotation at our front desk who greets and directs visitors as they stop in.    Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.    Essential Job Functions  Important responsibilities and duties may include, but are not limited to, the following: Participates in the rotation of front desk coverage in a friendly and professional manner including but not limited to: greeting walk-in traffic, answering a multi-line phone system, directing calls and/or visitors to appropriate areas. Provides general information in response to public or official inquiries. Collects payments from students and nonstudents such as for testing and other miscellaneous non-student related payments. Sets up and maintains ACH forms of payments from students. Assists with the preparation and maintenance of student payment plans. Reviews outside scholarships to ensure student qualification and the scholarship is applied to the correct term. Balances scholarship reports. Requests information and prepares Financial Policy Waivers for committee meetings. Prepares, tracks and delivers invoices and/or purchase orders regarding student accounts, power technology, student tools and registration statements. Prepares and delivers miscellaneous student and customer invoices. Creates and sends reminders for overdue miscellaneous and sponsorship invoices. Resolves student issues, answers questions regarding their account, resolves outstanding student checks. Counts/keeps track of the cash in the vault. Administers the short-term loan process. Sets up new vendors in Colleague and requests W-9s from vendors. Verifies account payable checks with invoices and prepares for mailing. Provides MORE orientation speeches and/or provides a video for the Business Office portion. Accurately inputs information and updates and/or scans data into office systems/software applications. Releases and applies student restrictions and holds. Prepares miscellaneous spreadsheets and correspondence. Operates a variety of office equipment, including but not limited to copy machine, fax machine, scanner, multi-line phone system, computer etc. Provides back up and assists other Business Office personnel. Participates in campus committees as assigned. Performs other duties as assigned. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.   Minimum Qualifications Associate's degree in a related field and two (2) years of experience in an office setting or an equivalent combination of education and experience to total four (4) years. Knowledge of financial rules and procedures. Knowledge of general office procedures. Demonstrated ability related to organization, time management, and verbal communication skills. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public. Ability to demonstrate strong interpersonal communication. Skilled in Microsoft Office Suite, Google applications, and video conferencing technology. Demonstrated ability to execute organization and department policies and procedures. Demonstrated ability to handle confidential/sensitive information with discretion.   Preferred Qualifications Experience working in higher education. Experience with Microsoft Excel including formulas.   Working Conditions Anticipated schedule is Monday – Friday 8:00 am – 4:30 pm with occasional evening hours during the first two weeks of each semester.   Work is performed in an office setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty, staff and public in person, by telephone and computers.   Employment Status Full-time, non-exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and tuition remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary will be determined/based on the candidate’s education and experience. The wage range for this position begins at $16.32/hr.   Application Procedure Complete an online application at hawkeyecollege.edu/employment Submit/upload a cover letter addressing the following: Please describe your customer service experience as well as examples when you have had to utilize problem-solving skills. Please share your experience working with Google Suite, Excel, and Word. Please describe your experience working with money and balancing accounts or invoices. Submit/upload a resume. Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor. Priority screening is set to begin on Monday, January 13, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.   Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Keeping Washington Clean and Evergreen About This Job The Office of Equity and Environmental Justice (OEEJ) within the Department of Ecology is looking to fill a temporary Executive Assistant (Administrative Assistant 5) position. In this newly created role, you will provide high-level administrative support to the OEEJ program manager and staff. Among the many duties, this position will serve as SharePoint Administrator for OEEJ’s hub site, primary administrator for the online JIRA Service Request System to assign and track staff work, and administrative support with the coordination of environmental justice assessments and equity reviews. We are looking for someone who enjoys working as a team and who shares our commitment to building an anti-racist and equity-focused workplace. Your lived and professional expertise inform your work to support Ecology’s mission to protect, preserve, and enhance the environment for current and future generations. Please Note:  This is a temporary position that will end  June 30, 2025 . Employment Benefits: Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave *,  11 Paid Holidays per year *,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives (Download PDF reader) ,  Combined Fund Drive ,  SmartHealth  * Click here for more information Duties What makes this role unique? This is an opportunity to provide high-level administrative support to one of the newest programs within the Department of Ecology. In this role, you will work closely with Office of Equity & Environmental Justice (OEEJ) colleagues to innovate and create practices to improve OEEJ’s response times to service requests and support staff workload management. OEEJ is a growing program that needs your organizational, problem-solving, and communication skills.   What you will do: Provide high-level administrative support to the OEEJ Program Manager and staff, maintain a deep knowledge of their work and serve as a strategic partner to achieve the OEEJ objectives and goals.  Offer anticipatory support and strategies to enhance schedule management and implement streamlined processes to manage and track OEEJ work service requests. Proactively prepare meeting materials and agendas, ensuring the Program Manager is fully prepared for upcoming engagements. Maintain and organize email correspondence, including responding to emails, managing follow-up tasks, filing important communications, highlighting time sensitive items and compiling meeting preparation materials.  Manage the Program Manager’s schedule and manage a complex high-volume calendar to coordinate meetings with internal and external partners, and other state agencies and leaders efficiently. About the Department of Ecology: Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our  Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:   A healthy life/work balance by offering flexible schedules and telework options for most positions. An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns. Continuous growth and development opportunities.  Opportunities to serve your community and make an impact through meaningful work.   Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR)  are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.   Equity : We champion equity, recognizing that each of us need different things to thrive.   Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.   Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.     Additional Job Information: Location:  This position is located in our Headquarters Office in  Lacey, WA.   Upon hire, you must live within a commutable distance from the duty station.   Tele-work options for this position:  This position will be eligible for up to an 80% telework schedule, working a minimum of one day per week in the office. Schedules are dependent upon position needs and are subject to change. Qualifications Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are: 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. A total of six years of combined experience and/or education as detailed below: Experience  in  Clerical, secretarial, bookkeeping, accounting, or general administrative office work. Education  with a major study in  Business administration, public administration, or closely allied field. All experience and education combinations that meet the requirements for this position: Possible Combinations:  C ollege credits or degree - as listed above:  Years of required experience - as listed above. Combination 1; No college credits or degree; 6 years of experience Combination 2; 30-59 semester or 45-89 quarter college credits; 5 years of experience Combination 3; 60-89 semester or 90-134 quarter college credits (AA degree); 4 years of experience Combination 4; 90-119 semester or 135-179 quarter college credits; 3 years of experience Combination 5; A Bachelor's Degree or higher; 2 years of experience Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below. Experience using Microsoft Teams, One Drive, Word, Excel, SharePoint, PowerPoint, and Outlook. Facilitation and project management skills for working collaboratively with a group to identify clear goals and achieve them. Understanding and practice of written, verbal, and listening communication skills that are respectful, accessible, and inclusive to engage and reach a diversity of audiences and situations. Note:  Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool. Hiring Manager's Contact Information:  If you have specific questions about the position, please email  Millie   Piazza  at  Millie.Piazza@ecy.wa.gov   Please do not contact  Millie  to inquire about the status of your application.   To request the full position description: email   careers@ecy.wa.gov Supplemental Information Ecology seeks diverse applicants:   We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation   in the application and/or screening process or this job announcement in an alternative format? Please call:   (360) 407-6186   or email:   careers@ecy.wa.gov  and we will be happy to assist. If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or   1-800-833-6384 . If you need assistance applying for this job, please e-mail   careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page. If you are reading this announcement in print format , please enter the following URL to your search engine to apply:  https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .     Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined. A cover letter describing why you are interested in this position. A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position. Name and contact information of three professional references.    Notes: References: Listed references will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Salary History: Please do NOT include your salary history.   Wage/salary depends on qualifications or rules of promotion, if applicable.   For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.): Please be sure to remove private information such as your social security number, date of birth, etc.  Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.  Additional Application Instructions for Current Ecology Employees:   Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation:  The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.   Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at   www.ecology.wa.gov   and follow, like or visit us on   LinkedIn ,   Twitter ,   Facebook ,   Instagram   or our   blog . Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call   (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or   1-800-833-6384 . Note:  This recruitment may be used to fill other positions of the same job classification across the agency. 

Title:   Racial Justice and Equity Coordinator (Diversity, Equity, Inclusion and Justice) Department:   Executive Office Status:   Non-Exempt Reports to:   Chief Officer for Racial Justice and Equity Positions Reporting to this Position:   None Location:   Flexible (the employee may decide whether to work remotely and/or from an LCV office).  Travel Requirements:   Up to 10% Union Position:   Yes Job Classification Level:   B Salary Range (depending on experience) :  $62,679 – $77,679 General Description: LCV  believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections. For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country. LCV staff are mission-driven, motivated and strive to lead with our values of accountability, anti-racism, community, innovation, learning and sustainability.  LCV is hiring a Racial Justice and Equity (RJE) Coordinator (Diversity, Equity, Inclusion, and Justice) who will be responsible for supporting the scheduling and execution of organization-wide learning opportunities, including trainings and workshops, that focus on helping guide organizational change through fostering a culture that centers racial justice and equity in how we work together to create a healthier, more sustainable climate, environment and democracy.  The RJE Coordinator will collaborate with and help support the Chief Officer for Racial Justice and Equity (CORJE) in this work through providing administrative support, assisting with management of priorities, and providing thought partnership to the CORJE. The ideal candidate is creative, self-driven, well-organized, committed to centering racial justice and equity in our work,and able to work collaboratively on project deliverables, with the ability to manage confidential information.  Responsibilities: Help contribute to and track the organization’s progress in its RJE work.  Help contribute to LCV and LCVEF’s’s broader progress towards becoming just and equitable organizations through cultivating a culture that embodies our values. Lead one special RJE project annually whose goal contributes to staff learning around RJE, developing a more robust infrastructure of resources around RJE or furthers our organizational values in some way.   Maintain LCV’s internal Racial Justice and Equity Library. Maintain the Racial Justice and Equity drive for document management and organization, including all contracts, check requests and invoices, and reports. Provide logistical support for virtual and in-person meetings and lead note-taking and disseminating follow-up in several regularly occurring meetings. Contribute to organizational efforts to infuse racial justice and equity into all aspects of our work through leading and supporting interdepartmental meetings, team building efforts and communications.  Travel up to 10% of the time for staff and select departmental retreats, meetings, conferences and professional development opportunities, as needed. Help track RJE budget for LCV and related entities by processing all incoming invoices and working with the CORJE and Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.  Work with CORJE to plan and schedule racial justice and equity trainings for all staff. Collaborate with CORJE to craft and finalize organization-wide documents – including evaluation reports, guidance, and policies – designed to further LCV’s RJE values and goals. Work with CORJE to support the staff RJE Working Group in monitoring its progress towards meeting annual goals. Coordinating LCV’s Fun, Learning, Educational, and Growth Opportunities (FLEGO) League efforts to provide organizational-wide programming focused primarily on celebrating and learning about Heritage Months throughout the year. Offer research support to CORJE for special projects, including creating and maintaining a RJE Resource Library and RJE Curriculum for LCV and our state partners. Support the creation and tracking of contracts with consultants and other vendors, as needed. Qualifications: Work Experience:   Required  – At least 2 years of experience in administrative support for a team.  Preferred  – Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign. Skills:   Required  – Demonstrated ability to recognize, analyze and address the implications of structural and institutional inequity, and interpersonal power dynamics in organizations. Excellent written and oral communications skills, including planning and facilitating meetings. Outstanding administrative skills, including attention to detail and the ability to track multiple deliverables with overlapping deadlines in a high-performing environment. Demonstrated ability to develop collaborative, productive, and respectful relationships with staff across different departments. Proficient in word processing, spreadsheets and databases, and experience with Zoom and Google Suite.  Cultural Competence:   Demonstrated awareness of one’s own cultural identity and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems. Must share a commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.  Working Conditions:   This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems.  This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States. LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance. To Apply :  Send cover letter and resume to  hr@lcv.org  with “Racial Justice and Equity Coordinator” in the subject line by  May 5, 2024 . No phone calls please. LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.   If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact   hr@lcv.org .

Salary DOQ + Full-Time County Benefits .  The James City Service Authority seeks an individual to perform responsible work assisting new and existing customers in JCSA’s water/sewer connection and billing/payment processes. There are three levels of Utility Account Representative distinguished by the level of work performed and the qualifications of the employee. Classification Title                               Salary Range       Salary Utility Account Representative I            Grade 10            $39,968 / yr or higher DOQ Utility Account Representative II           Grade 11           $42,734 / yr or higher DOQ Utility Account Representative III          Grade 13           $48,903 / yr or higher DOQ   Responsibilities: Assists with processing customer billing for services provided by JCSA/Hampton Roads Utility Billing Service (HRUBS); interprets and updates information from a variety of databases and other local utilities; operates, gathers data, and monitors asset management and work order system and Geographic Information System (GIS) software programs. Calculates and processes payments for water/sewer tap fees on new construction by researching premise using JCSA Geographic Information System (GIS) and James City County Real Estate plats; issues receipts for payments and maintains a cash drawer to include preparing and verifying bank deposits. Researches and resolves problems using in-depth knowledge of JCSA operations and independent judgment; negotiates payment extensions or arrangements with customers; and initiates non-payment cut-offs or meter removal for broken payment plans; performs and completes analytical review of customer accounts for leak adjustments; obtains and analyzes water meter data logs to assist customer concerns related to high usage and troubleshoot potential leaks. Responds to emergency and non-emergency service related phone calls, e-mails, and work orders from staff and inquiries from the public requiring interpretation, data research, and independent judgment in determining the appropriate response; explains policies and procedures to customers; evaluates calls for service to determine cause of problem; and dispatches appropriate crew or technician. Coordinates water meter readings with JCSA Operations staff; initiates work orders for new or terminated service, water flow checks, meter leaks, water quality and related work, communicating results as needed either verbally or in writing with customers. Administers JCSA Grinder Pump Maintenance Agreement program; determines potential customer eligibility, coordinates and schedules inspections by Operations field staff, issues denial letters and ensures accuracy of billing related to associated fees. Tracks JCSA loan and connection fee payments; generates related reports, invoices and payment vouchers; initiates collection process on delinquent accounts; processes deposits and assigns appropriate general ledger account code. (Utility Account Representative III) Determines eligibility of delinquent accounts for Commonwealth’s Debt Set Off Program and processes eligible accounts using online Virginia Department of Taxation system; places and releases property liens for eligible delinquent accounts; processes delinquent accounts through bankruptcy procedures in accordance with applicable laws. Performs other duties as assigned.   Requirements: Any combination of education and experience equivalent to a high school diploma, preferably supplemented by college level courses in accounting or business management; and, some experience working in utility billing or accounts receivable/payable including experience involving public contact and customer service. Must possess reliable transportation to work site(s). Knowledge of data entry, automated financial recordkeeping systems, and various microcomputer software packages; and, standard office procedures, practices, and equipment; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction. Skill in use of computer software, including Microsoft Office Suite. Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other county employees and the public; establish and maintain complex records; research, assemble, and organize data and prepare reports and correspondence; exercise independent judgment and initiative and attention to detail in accordance with established policies and procedures with minimal supervision; and resolve problems and complaints to deliver a high level of customer service. Accepting applications until 11:59 p.m. on Sunday, March 31, 2024 . Cover letters and resumes may also be attached, but a fully completed application is required in order for your application to be considered. Only online applications to our website will be considered. To apply, please visit the James City County Career Center at  https://jobs.jcsava.gov .  

United States of Care (USofCare) is a non-partisan non-profit organization on a mission to ensure that everyone has access to quality, affordable health care regardless of health status, social need, or income. We champion fair and commonsense policy changes to meet people’s urgent needs: the certainty that their health care will be affordable, that their coverage will be dependable and there when they need it, that their health care is personalized, and that the system is easy to understand and navigate. In order to achieve our people-centered mission, USofCare has developed highly intentional organizational values and we are committed to building a diverse team at all levels of our organization, cultivating an inclusive culture, and engaging with people who bring different perspectives and lived experiences to our efforts. Our values are how we work internally and externally, what we hold up and celebrate, and what we are constantly striving for and aspiring to be as an organization.  View our values at unitedstatesofcare.org/who-we-are .  In building our team, at every level we value and prioritize inclusion and diverse perspectives. Seeking unity over uniformity, we pay attention to the diverse interests, abilities, needs and backgrounds of every employee and strive to create an environment where everyone is heard and feels that they belong. We strongly encourage applicants from diverse backgrounds and communities to apply to join our growing team.  Position Overview and Responsibilities United States of Care (USofCare) seeks an experienced professional to join our virtual team in the newly created position of Executive Office and Events Coordinator. The Executive Office and Events Coordinator will play a unique role in supporting the CEO and Events Department to advance our mission, elevate our people-centered brand, and amplify our impact.  Reporting to the Chief of Staff, the Coordinator will provide executive and administrative support to the CEO (70% of the role), including managing the CEO’s high volume calendar, scheduling requests, and travel. The Coordinator will provide general administrative support, as well as work cross-departmentally to prepare the CEO for internal and external meetings; support the CEO for events and activities; initiate draft proposals, agendas, presentations, and plans from brainstorming and strategic planning sessions. They will assist in prioritizing conflicting needs and responsibilities to help the CEO stay aligned with the organizational strategy; support the Chief of Staff in managing the Board of Directors; and provide other general administrative support as needed to improve the workflow of the Executive Office.  This position will also work closely with the Director of Events & Experiences to help execute  USofCare’s events programming, brand building efforts, and network impact initiatives (30% of the role). The Coordinator will provide project management, administrative, logistical, and hands-on events support for a portfolio of in-person and virtual convenings varying in size and scope, working in coordination with a broad range of internal and external stakeholders to ensure event goals are met. Together with the Director of Events & Experiences, the Coordinator will work to ensure that all organizational events advance strategic priorities.   An ideal candidate for this highly dynamic role will bring exceptional attention to detail, strong planning skills, and an uncanny knack for problem solving. In this unique role, no day will look the same as the Coordinator supports a range of quickly shifting needs from the CEO, Executive Office, and Events work. A candidate who enjoys planning and executing in a fast-paced environment and embodies adaptability, excellent critical thinking skills, and takes pride in their get-it-done approach will thrive in this exciting growth opportunity.  Qualifications and Core Competencies  To be successful in this role, you must have a strong commitment to the organization’s mission and have a dedication to operating in a diverse, bipartisan, learning atmosphere that explores multiple policy solutions to achieve our mission. You are willing to respect different points of view, and are committed to prioritizing diversity, equity, and inclusion principles in all elements of your work. 2+ years of professional experience, with strong preference for experience supporting a C-Level executive or department lead, and with previous hands-on event experience in the nonprofit and/or advocacy space;  A functional understanding of the policy and/or health care issue area is strongly preferred;  You possess strong project management and organizational skills, and the ability to prioritize multiple tasks and competing deadlines seamlessly with excellent attention to detail while seeing the big picture;  You have sophisticated interpersonal skills, and the ability to build relationships with internal and external stakeholders, to build processes and bring others along to adhere to them, and know how to proactively address and prioritize problems creatively and when to escalate issues to supervisors; You have an eye for design, and have experience and basic skills creating collateral in programs like PowerPoint and Canva. You possess excellent written and oral communication skills and the ability to work seamlessly with various stakeholders in fast-paced circumstances; you are entrepreneurial, highly self-motivated, possess a service-oriented mindset and are eager to learn.  Work at United States of Care USofCare is committed to equity in our compensation policy. The salary range for this position is $55,000 – $64,000/year depending on experience.  United States of Care offers a very generous benefits package including medical, dental and vision insurance in addition to a 403b retirement plan with match and flexible paid time off. A full summary of benefits is available upon request.  This position is full-time and is fully remote. USofCare is a virtual team, however this position is based in the Washington, DC or DMV area. While the Coordinator’s set schedule will be 9am-5pm ET Monday-Friday, they will be expected to be responsive to the CEO as needed including, at times, outside of these hours. The ability to travel occasionally and be available on occasional nights and weekends as the event schedule requires is expected of this position.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. United States of Care is unable to commence (“sponsor”) an immigration case in order to employ an applicant. The position is open until filled, and the hiring committee will begin scheduling interviews the week of 2/26/2024.

Executive Assistant   Writers Theatre   Position: Executive Assistant   Location: Glencoe, IL (Hybrid)   Department: Administration   Classification: Full-Time, Exempt   Salary: $40,000   About Writers Theatre   Writers Theatre (WT) is a nationally-recognized, award-winning theatre company located on the North Shore of Chicago with an annual operating budget of $5.7 Million. Known for the consistent high quality and intimacy of its productions, WT is focused on the power of the written word and dedicated to the artists who bring that word to life. Having captivated audiences for years with its commitment to creating the most intimate theatrical experience possible, the theatre is now a major Chicagoland cultural destination with a national reputation for excellence, being called “America’s finest regional theater company” by The Wall Street Journal . Under the leadership of Executive Director Kathryn M. Lipuma and Artistic Director Braden Abraham, the company is charting a path forward for its future.    Position Summary   Writers Theatre seeks an enthusiastic, independent, and attentive professional to provide high-level administrative support to the Executive Director (ED) and Artist Director (AD). In addition, the Executive Assistant will be the primary contact for the Board of Trustees. The ideal individual will have the ability to exercise good judgment in a variety of situations; with strong written and verbal communication; administrative, organizational and people skills, and the ability to prioritize needs. They must be able to handle matters expeditiously, proactively, and follow through to successful completion while at times working under pressure and handling confidential matters with discretion.   Typical work hours are 9:30 am – 5:30 pm, Monday – Friday, with some evenings and weekends required throughout the year for meetings and special events.    Responsibilities   Support for the Executive Director & Artistic Director   Manage the ED and AD’s calendars, ensuring their schedules are handled in an efficient and professional manner. This includes scheduling meetings as well as coordinating travel logistics   Research, prioritize, and follow-up on incoming issues and concerns identified by and/or addressed to the ED, including those of a sensitive or confidential nature.   Reconcile the ED and AD’s monthly credit card statements   Gather content and format the bi-weekly staff newsletter from the ED and AD    Communicate directly, and on behalf of the ED and AD with Trustees, staff, donors, and others as requested   Schedule and facilitate the All Staff Meeting   Additional support for the ED will include:   Translate ED’s short and long-term goals into daily/weekly/quarterly action plans   Keep ED informed of and prepared for upcoming commitments and responsibilities, ensuring appropriate follow-up   Prepare briefing materials for the ED in preparation for meetings and travel   Draft acknowledgment letters, personal correspondence, and presentations   Coordinate annual individual Board member meetings with the ED and Managing Director, Strategy & Advancement   Other duties as assigned   Support for the Board of Trustees   Guide ongoing and effective communication with the Board of Trustees   Coordinate annual calendar of Board & Committee meetings   Create meeting timelines, prepare and distribute meeting notifications, create agenda and materials in collaboration with the ED and other staff as designated   Facilitate all logistics for Board and Committee meetings (virtual, hybrid, and in-person)   Create and maintain Board Manual and binder of relevant materials   Maintain/update the Board & Staff Directory   Coordinate orientation for new Board Members   Record and maintain accurate minutes for Board Meetings and additional committees   Assist with Trustee ticketing requests   Other duties as assigned   Qualifications & Key Competencies   Strong interest in and passion for live theatre   Experience with Microsoft Outlook, Microsoft Teams, Microsoft SharePoint, and Zoom   Experience working in an administrative support capacity including, scheduling, coordination of travel, and organizing meeting logistics.   High level of organization, attention to detail, and an ability to work independently   Strong written and verbal communication skills   Effective collaborator and a willingness to work in a team environment   Must be able to remain in a stationary position for periods of time while working at a computer, as well as move about inside the office and theatre buildings to access necessary materials and equipment.   Must be able to exchange accurate information both written and in-person with internal and external stakeholders.   Commitment to Equity, Diversity, and Inclusion   WT is deeply committed to creating and sustaining an organizational culture that values equity, diversity, and inclusion, as well as promoting a safe, supportive, and collaborative work environment conducive to professional and personal growth. A successful candidate will share these values.   WT is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, or veteran status.    Please find more information on our culture and specific policies at the following links:   https://www.writerstheatre.org/working-at-wt   https://www.writerstheatre.org/our-code-of-conduct   https://www.writerstheatre.org/edi-at-wt   Benefits include: medical, dental and disability insurance, vacation and other paid leave, a 403(b)-retirement plan (with employer match) and medical and dependent care cafeteria plans.    To Apply   Qualified and interested candidates should email a cover letter and resume to jobs@writerstheatre.org . No phone calls please.   Want to help us improve our hiring process? Please include where you found this job posting when you email us your materials.  

Position Title: Part-Time Executive Assistant Location: New York, NY Classification: Non-exempt, part-time, 20 hours weekly Reporting To: CEO Start Date: July 2023 Hourly Rate: $33/hour Work Environment: Hybrid (in office on Thursday’s, remote on other days) About Resolution Project At Resolution Project, we see the spark of passion in young people.  We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.  Position summary The Executive Assistant will work closely with the CEO.  This individual  will be responsible for managing the CEO’s schedule, travel, and administrative needs. We are looking for someone who is extremely organized, detail oriented, and has excellent judgment in regards to confidential organizational matters.  The Executive Assistant will spread their 20 weekly hours of work Monday-Friday  and must be able to work  in our midtown Manhattan office in person on Thursdays.  Key responsibilities Work collaboratively with organizational leadership, professional staff, and volunteers to support the CEO as follows: - Manage scheduling and calendar for the CEO using Calendly, where appropriate, but also directly coordinating with high level donors, partners, and others.  - Anticipate future scheduling and preparation needs, coordinating preparation with any relevant Resolution staff, and keeping the CEO organized and informed. - Book CEO work travel and work meeting restaurant reservations. - Provide administrative support to the Board of Directors, including various board committees. - Manage and submit expense reports and per diems.  - Handle purchases on the CEO’s behalf. - Draft correspondence and manage replies to emails from the CEO’s inbox, as directed.  - Provide support for other administrative items as required. Other Related Duties, As Requested Qualifications - At least four years of relevant work experience, including administrative work. - Extremely organized with meticulous attention to detail and follow through. - Ability to both work well independently and seek support and points of escalation when needed.  - High level of professional written and verbal communication with excellent interpersonal skills. - Ability to handle sensitive and confidential information about correspondence, financials, donors, team members, Resolution Fellows, etc. with discretion and good judgment. - Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency. - Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/). - Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement. Preferred - Experience with donor database software (we use Salesforce) preferred. Training on our system is available.  Benefits Part-time Resolution staff members accrue sick and safe leave and are eligible for a 401k match. All Resolution staff members also have access to an Employee Assistance Program, commuter benefits, and robust professional development opportunities. To apply https://resolutionproject.pinpointhq.com/postings/981b89d7-0a0e-4596-a705-9505d5e4a461. No emails or phone calls, please. Resolution is an equal opportunity employer.  The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.

Hispanics Enjoying Camping, Hunting, and the Outdoors (HECHO) was created in 2013 to help fulfill our duty to conserve and protect our public lands for future generations. In 2017, HECHO became a program of the National Wildlife Federation (NWF) through a unique and mutually beneficial partnership built upon values of inclusion and equity and a commitment to elevating underrepresented perspectives as part of our conservation missions. HECHO provides a platform for Hispanics to contribute knowledge and perspectives about public lands conservation issues, enhance leadership capacity of Hispanic leaders, and promote Hispanic cultural heritage and connections to nature. While our focus is on the conservation of public lands in the American Southwest, our work has a national scope and impact. To help achieve our mission of empowering Hispanic leaders to engage their communities in the conservation of our nation’s public lands, we are seeking a Deputy Director to be based in Denver, Colorado .   This is an exciting opportunity to join a flourishing and in-demand program. The time is now for HECHO to expand its reach, influence, and impact by ensuring Hispanic leaders in targeted geographies have the resources they need to drive equitable and enduring public lands conservation wins and Hispanic voices are front and center in public lands decision-making and advocacy. At this pivotal point in HECHO’s growth, to achieve impact at scale, we seek a leader that can direct HECHO’s critical organizational and operational needs in support of growing programmatic work. Reporting to the HECHO Executive Director, the HECHO Deputy Director will assist the Executive Director in implementing HECHO’s strategic roadmap, and where appropriate implement new processes and approaches to achieve it. They will work with the Executive Director, NWF Operations, and Philanthropy staff to diversify and grow HECHO’s revenue streams while effectively managing systems that maintain efficient operations and build synergies between HECHO and NWF. This full-time position will drive efforts to diversify HECHO’s raised revenue sources and assist HECHO’s Executive Director in the operations of the program, and will be a direct supervisor of several staff. Key Responsibilities: Lead the implementation of HECHO’s development and fundraising plan by working closely with the Executive Director, HECHO staff, and NWF Philanthropy staff to build revenues from individual donors, businesses, foundations, and other funding sources. This includes: Cultivating, developing, and deepening relationships with people and institutions, and connecting those relationships to opportunities for giving through gifts of “time, talent, and/or treasure.” Managing communications with individual supporters and institutional partners, including working with HECHO staff to develop and implement a year-round outreach plan to consistently raise awareness about HECHO and connect to HECHO’s supporters and partners. Managing the production of annual appeals, donor appreciation outreach, and impact reports. Supporting and guiding HECHO Advisory Board members involved in soliciting gifts. Acting as a liaison between the NWF Philanthropy Department and HECHO, collaborating to advance donor prospecting and research, and tracking donors in a database. Taking ownership for writing compelling letters of inquiry, proposals, and reports for grants and other funding opportunities. Serve as the lead person assuring efficient operation and administration of the HECHO program. This includes: Ensuring the management of HECHO operations, including communicating policies and expectations to staff and day-to-day administration (contracts, invoices, expense reporting, etc.). With NWF Operations and Philanthropy, ensure HECHO properly reports and administers its existing and new grants. Provide support to the Executive Director as an internal leader by: Managing HECHO recruitment, hiring, onboarding, and retention. Coordinating day-to-day staff management and development with HECHO Executive Director. Assisting in the performance management process to develop annual workplans and measuring progress against goals. Support the Executive Director in communications with donors, partners, and funders, including drafting and reviewing messaging, coordinating follow-up, and creating an outreach calendar. Be conversant in HECHO’s mission, programs, and approach to engage external audiences, and to serve as a primary ambassador of the HECHO program. Build collaborative relationships with partner programs and organizations to create strategic funding and programmatic alignments when possible. Contribute to an organization culture that values collaboration, learning, equity, and meaningful change. Qualifications: Minimum of 10 years of experience with non-profit management, operations and/or fundraising experience.   A passion for and/or understanding of public land conservation and commitment to access, inclusion, and representation on public lands and in their management. Motivated by values of equity and responsibility to those most marginalized. Committed to an environmental justice approach in program development and partner engagement. Demonstrated ability to manage financials and create budgets successfully. Excellent writing and research skills, and ability to produce and edit work appropriate for external audiences with little oversight. Proven success in cultivating and deepening relationships with people and institutions. Authentic, effective, and professional interpersonal skills. Demonstrated ability to effectively manage across difference. Familiarity with Hispanic cultural heritage; fluency in Spanish is a plus. Ability to thrive in a multiple-task work environment, work independently with minimal supervision, set priorities and follow through to completion, with excellent attention to detail and strong organizational skills. Ability to work efficiently and effectively with colleagues across geographies and time zones. Bachelor’s degree preferred; post-graduate degree and/or relevant work experience desirable. Experience: Previous experience in non-profit fundraising, including writing letters of inquiry, grant proposals, and/or grant reports. Financial management and budgeting experience. Ability to collaborate, communicate, and coordinate effectively and efficiently with both internal multi-disciplinary teams and external partners to achieve results. Experience managing simultaneous work streams and tracking deliverables, through various organization systems and work flow processes. Demonstrated organizational skills and ability to establish priorities and manage activities independently. Demonstrated knowledge of diverse cultural and historical connections to the land, air, and water, and ability to share that knowledge in a culturally responsive way. NWF and HECHO Values: Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.  Your competencies should include: Being motivated by values of equity and responsibility to those most marginalized; Consistently bringing a high level of empathy and social skills to work and interpersonal interactions; Being committed to deepening an environmental justice approach in policy priorities, program development and partner engagement; Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them; Being dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work; and Passion for and commitment to NWF's and HECHO’s mission. Travel Requirements: This position requires in-person travel across the West and to D.C. and can anticipate 4-6 trips per year, 12-15 nights per year, in accordance with COVID-19 safety guidance.  Location and Work Mode : This position is based in the Denver area with expectation for location in the Denver office. The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all staff. In this position, the employee may work in the office or in a hybrid manner, to be decided jointly with their supervisor in the final stages of the interview process. About National Wildlife Federation: Founded in 1936, the National Wildlife Federation (NWF or Federation) is America's largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all stripes. The Federation's mission is to unite all Americans to ensure wildlife thrive in our rapidly changing world through science-based programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, and addressing the causes and consequences of climate change. Salary Range and Benefits: The salary range for this position is $85,000-$95,000, commensurate with qualifications and experience. We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits in 2021!   We value work-life balance and a family-friendly atmosphere with flexible scheduling.  We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting.  We offer benefits so you feel restored and fueled through the day and week. We offer these supports to help manage your mental, emotional, and physical health:  Paid time off: Vacation that starts off at three weeks accrual, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), 10 holidays, and 3 floating holidays We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family. Up to 16 weeks of fully paid Family and Medical Leave Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates Therapist available at no cost Pet insurance and discount perk program Annual wellbeing allowance In addition to your salary, we offer the following supports to your personal finances: Retirement plan with immediate match and vesting Annual year end retirement contribution Tuition Reimbursement Adoption and Surrogacy assistance Pet adoption stipend Student Loan management Applicants are invited to learn more about National Wildlife Federation’s benefits package at  https://www.nwf.org/About-Us/Careers . COVID Consideration: The National Wildlife Federation closely follows the 2019 Novel Coronavirus Disease and has implemented processes that promote the safety of our employees, candidates, and communities. Because the health of our employees and candidates is a top priority, we conduct our hiring process virtually via phone or video until further notice. We are currently starting our positions as remote, and are continuing to explore what our future of work will be moving forward. Proof of vaccination will be required to join the National Wildlife Federation. Application: Applications will be reviewed on a rolling basis up through the end of the day on January 9, 2023. Please submit your resume, along with a letter responding to the following, as a PDF: Why is HECHO’s mission of interest to you? Describe a time when you designed and led a project to successful completion. Describe a successful individual or institutional donor fundraising campaign with which you have been involved or provided a leadership role. We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at  nwf.org/equity . We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules.  Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge that translates to our openings.  Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence.  Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the application or interview process by reaching us at hrhelp@nwf.org  or 703-438-6244. If selected for this position, a background check will be conducted.

SUMMARY: The Department of Local Services, Permitting Division is seeking an Executive Assistant  who will directly support the Permitting Director and Deputy Director in their leadership of the Division.  This position requires a high level of discretion due to frequent exposure to sensitive and confidential issues and communications.  The selected candidate will perform complex administrative support and organizational coordination functions. The selected candidate is expected to learn and maintain knowledge of division projects and implement projects at the direction of the Director and Deputy Director, to problem-solve for division-wide issues; to keep the Division Director and Deputy Director apprised of current and potential challenges; to manage and prioritize numerous incoming requests with skill, including those from departmental leadership; and to maintain strict confidentiality.  With excellent communication skills, the selected candidate will frequently convey instructions to senior staff on projects in coordination with the Division Director and Deputy Director and ensure follow-through of those instructions.  Strong people skills and high attention to detail and accuracy is required. The incumbent should be committed to working with diverse populations throughout King County to provide excellent customer service to a broad range of cultures, in accordance with the King County Equity and Social Justice Ordinance and the King County Strategic Plan.  The position supports and advances the Permitting Division’s values for fair and culturally competent service delivery, innovative, effective and efficient application of resources, building a culture of continuous improvement and expanding opportunities to seek input, listen and respond to residents. JOB DUTIES: To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:   Applying  equity and social justice principles  is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. Provide wide variety of daily support to Division Director, Deputy Director, and senior leadership staff to accomplish their duties and responsibilities in the leadership of the division. Provide technical expertise to the Division Director, Deputy Director, and senior staff. Support program development for the Division, in coordination with Division Director and Deputy Director. Assist Division Director, Deputy Director, and Senior Staff with responses to elected officials, community groups and the general public. Take meeting notes at a wide variety of meetings and track action items and progress. Compose, draft, summarize, prepare, proofread, edit documents, memos, contracts, letters and/or reports for the Division Director, Deputy Director, Chief Financial Officer, HR Manager and Product Line Managers to ensure they conform to established procedures, and high customer service standards. Maintain the calendar schedule for the Division Director and Deputy Director. Develop, implement and evaluate methods for monitoring existing and new administrative systems to support work activities at the division level. Business System Administration:  support for user licenses, accounts, access to enterprise applications, use of system reporting tools, vendor relations and contract administration. Convey directions and instructions to senior staff on project basis. Furnish explanations, when necessary. Advise staff of the Director’s and Deputy Director’s preference and requirements. Provide regular reminders to staff and maintain a detail tracking system to ensure deadlines are met. Organize, update and maintain the hard copy and electronic files using various software and systems including SharePoint. Other duties as assigned. EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS: The ideal candidate will have the following: Demonstrated experience providing primary administrative support to one or more senior leaders in a business or government setting.  Excellent communication skills, both oral and written, including understanding and executing complex verbal and written instructions.  Excellent organizational skills, requiring ability to prioritize and effectively manage numerous ongoing, emerging projects, and requests daily while meeting deadlines.  Excellent interpersonal skills, including considering and responding appropriately to the needs, feelings, concerns and capabilities of a wide diversity of people in different situations. Ability to be tactful, compassionate and sensitive, and treat others with respect.  Strong skillset in providing direction to others and following through on project milestones and deliverables.  Strong familiarity with principles of equity and social justice and ability to apply equity and social justice principles in the workplace.  Excellent problem-solving capabilities, including problems of a complex and sensitive nature regarding staff and organizational function, as well as problems of a technical nature.  Experience managing highly confidential, and sensitive issues effectively and with integrity Ability to prioritize workload, work efficiently and calmly under pressure with tight turn-around times and every-changing priorities; juggle and track multiple assignments, and meet deadlines. Knowledge and ability to apply proper grammar, punctuation, and sentence structure to documents. Experience in business system administration Have intermediate to expert-level skills with technology tools: Word, Excel, PowerPoint, Outlook, Teams and SharePoint. Our most competitive candidate will also have: Proficiency with Microsoft Office suite of products, including as a SharePoint user and/or SharePoint site administrator Familiarity with business intelligence tools such as Power BI Experience in business system administration Experience with PeopleSoft, DocuSign, Visio, Teams SUPPLEMENTAL INFORMATION: Those applicants who pass the initial screening will be invited to interview the week of  October 3, 2022. If you are selected as a finalist, you will be asked to come back the week of  October 17, 2022,  for a second interview.   This recruitment may be used to fill vacancies for up to 6 months. Including appointed, special duty assignments, STT and TLT opportunities.  WHO MAY APPLY: This position is open to all qualified applicants.    WORK SCHEDULE: The work week is normally Monday through Friday, 7:00 a.m. to 3:30 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible. FORMS AND MATERIALS: An online employment application, resume, and a cover letter (no more than 2 pages) summarizing how you meet the experience, qualifications, knowledge and skills for the job are required.   SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: Non-represented   For more information regarding this recruitment, please contact:     Vivienne Swai    Human Resources Analyst    206-477-1538     vswai@kingcounty.gov Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.    As a condition of employment, prior to a final offer of employment, you will be required to:  • submit proof of vaccination or  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).   The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.   Teleworking Requirement   The work associated with this position will be performed by teleworking; complemented with onsite work and meetings as needed. The responsibilities of this position may include regular and ongoing in-office work involving in person customer service in accordance with the division's available customer service options.  Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.  Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.   ABOUT THE DEPARTMENT King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county. Taken together, the population in unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office and the Road Services and Permitting Divisions. The Director’s Office includes a robust Community Service Area group focused on identifying and responding to the needs of urban and rural unincorporated King County residents and businesses. The department provides a single executive point of accountability for delivery of local services to all the unincorporated areas. Forbes recently named King County as one of Washington State's best employers.    Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.   King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.   To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.

Organization Overview  GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity.  Each year we facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change.  Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site.  Since 2004, we have launched 39 portfolio organizations across eleven sites, invested $26M, and attracted an additional $169M from other funding sources, reaching more than 417,000 individuals and families in 2021 alone. To learn more about the GreenLight Fund, please visit www.greenlightfund.org .  Position Overview Reporting to the Chief of Staff, the Strategic Support Manager will support the creation and implementation of key systems and processes to create organizational efficiencies, enable agility, support decision making, drive toward clarity, and increase alignment while ensuring the operational effectiveness of the CEO and Chief of Staff.  We are seeking a generalist who loves to solve problems, connect dots, build systems, create efficiencies and to do so without an ego, always centering the good of the organization as the main goal.  Key Areas of Responsibility Executive Office Support Provide scheduling, operational management, and proactive planning to support the CEO and Chief of Staff. Build systems, manage processes, and gather necessary information to ensure effective and efficient workflow of the CEO and Chief of Staff.  Oversee and execute general office operations that relate to the CEO’s & Chief of Staff’s work. Manage all logistics for the Board of Directors to ensure they have the information, tools, and materials to execute their function on behalf of GreenLight. Lead the development of systems and processes to ensure our Board of Directors remain engaged and connected to the work of GreenLight. Support communication between the CEO, Chief of Staff, board members, and GreenLight’s board chair and co-founder. Optimization Manage and maintain internal systems to track progress to annual organizational and strategic goals. Support and triage cross functional workflows to help ensure clear priorities, ownership, stakeholder engagement, and agile decision making. In the event of capacity gaps, provide support to meet critical needs, smooth transitions, and keep our organization and goals on track.  Support the creation and implementation of systems and processes to strengthen organizational leadership and cross functional collaboration.  Integration Support the development of systems and internal processes to maintain strong internal communication. Manage the logistics for the annual staff retreat as well as Management and Leadership Team retreats. Manage the agenda creation and facilitation of staff meetings. Implementation Manage cross functional special projects from start to finish. MUST HAVE COMPETENCIES Believe In Racial Equity, Inclusion, & Belonging : You recognize the ways that race, gender, and other identities intersect in our work and in the communities that we serve. You understand the historical context for racial inequity and its present-day implications and are comfortable talking about race, gender, and other identities. You are able to hear, reflect, and act on feedback related to identity and equity with the aim to learn.  Self Confidence to Execute : You believe in your own capabilities and knowledge, and work to grow your skills, to effect positive outcomes and succeed even where others may not. You take responsibility for your actions and hold yourself accountable.  Service Orientation : You don’t approach your work with ego and understand the critical need to keep the ultimate goals of organizational success and the effective and efficient operations of the CEO, Chief of Staff, and organizational leadership at the forefront while performing your day-to-day duties.  Project Management : You assess the complexities and dependencies in managing projects/activities; break down work into discrete tasks and target dates for personal or team completion. You prioritize activities based on what’s most important and urgent, factoring in organizational, functional, and individual objectives. Manage Up : You regularly anticipate challenges and actively work to prevent them regarding the work of the CEO and Chief of Staff, and you are comfortable sharing your perspective to those more senior than you in the organization. Communication Skills & Responsiveness : You express yourself using clear, effective, and efficient language. You Listen patiently and attentively and adapt the purpose of the communication with appropriate style, substance, detail, and confidence. You consistently deliver on timelines and commitments made to others and promptly respond to emails, phone calls, texts etc. Discretion and Confidentiality : You have the ability to keep essential information confidential and appropriate for specific audiences.  Location Preference for position to be based in Boston. Open to candidates being based in one of GreenLight Fund's other cities: Atlanta, Baltimore, Charlotte, Cincinnati, Detroit, Kansas City, Newark, Philadelphia, San Francisco Bay Area or Twin Cities Minnesota.  Salary The salary range for this position is $75,000 - $80,000 commensurate with skills and experience. GreenLight offers a generous benefits package that includes medical, dental, and vision insurance, 401k match, and generous PTO and parental leave, as well as short- and long-term disability, life insurance, FSA, EAP, remote work assistance, health and wellness stipend, and professional development stipend.  GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status.   If you need assistance or accommodation due to a disability, you may contact us at hr@greenlightfund.org

DESCRIPTION/RESPONSIBILITIES: The Business Management Analyst is responsible for and performs various administrative and operations management duties, including helping to review and distribute reports to internal division management and employees on various administrative operations functions that will include budget procurement, and other financial matters along with supervision of the Legal Staff Assistants. Duties may also include Recruitment, HR Systems, Board Policies, Space Planning, Travel, Event Planning, and/or other areas as assigned. The position expectations are commensurate with FR-level. Budget : Assists with the preparation, administration, and/or maintenance of all or portions of the division budgets. This may include working with managers to input and track expenditures and assist with some data analysis. Assists with the preparation of reports on both a regular basis (e.g., monthly, quarterly, year-end) and at the request of division management. Procurement : Tracks purchases across a variety of areas and enters related information into the procurement system. This may include managing a purchase card and/or ordering various supplies for the division. May provide information to managers to assist with the preparation of statements of work for purchases and contracts and help enter information into the procurement system. Recruitment : Assists with the recruitment and hiring process for various positions in the division in coordination with HR Talent Acquisition. This may include helping to maintain division job descriptions and job postings, and processing recruitment actions in the applicant tracking system. May assist with interview logistics (e.g., scheduling). HR Management : Utilizes HR Systems and databases to input personnel data for the division including job actions, promotions, salaries, rewards, and/or recruitment requisition information. This may include inputting data to support pieces of the personnel management process (e.g., reward & recognition pools, reassignments). Maintains understanding of existing Board HR practices/procedures and assists with the development of division-specific Human Capital solutions (e.g., policies, practices, programs, training, etc.). May also partner with Management Division (e.g., Compensation, Talent Acquisition, or other HR functional areas). Policy : Maintains familiarity with Board and division administrative policies and procedures to ensure compliance. This may include working closely with HR staff in all HR policy areas (e.g., Compensation, Talent Acquisition, Travel, Leave, and Payroll) for general policy-related matters. Space Planning : Assists with the coordination of office spaces across the division including office moves, furniture set-up and movement, telephones, and other space-related efforts for new and existing staff to meet division demands. This may include coordinating with facility services to ensure building services are maintained and facility-related problems are remedied. Travel : May coordinate components of division travel to include approvals, budget aspects, or actual arrangements. May also assist with ensuring travel program compliance, providing policy guidance to employees, developing reports, and advising on travel metrics. Event Planning : May provide logistical and/or administrative support to the planning, scheduling, material preparation, and/or food and beverage arrangements for various division meetings or events. May coordinate with audio visual staff to ensure meeting collaboration tools run smoothly (e.g., skype, conference calls, video etc.). Emergency Preparedness : May assist with division efforts related to Board emergency preparedness activities (e.g., conducting employee accountability procedures within specified timeframes, supporting continuity of operations plans (COOP), etc.). Performs additional duties as assigned. REQUIRED SKILLS: Qualifications FR- 23 Requires a bachelor’s degree or equivalent experience and a minimum of 1 year of related experience. Must have knowledge of some technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have the ability to work with others on the application of qualitative and quantitative analysis. Must have a good customer service orientation and interpersonal skills, to include oral and written communication skills, as well as the ability to assist with change management efforts. Must be able to work effectively with more senior Business Management Analysts. Should possess the ability to exercise judgment, initiative, and confidentiality in all areas of responsibilities Qualifications FR- 24 Requires a bachelor’s degree or equivalent experience and a minimum of 2 years of related experience. Must have working knowledge of many technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have familiarity with the application of qualitative and quantitative analysis. Must have a strong customer service orientation and interpersonal skills, to include oral and written communication skills, as well as the ability to assist with change management efforts. Must be able to work effectively with more senior Business Management Analysts. Should possess the ability to exercise judgment, initiative, and confidentiality in all areas of responsibilities. Qualifications FR- 25 Requires a bachelor’s degree or equivalent experience and a minimum of 3 years of related experience. Must have excellent knowledge of most technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have demonstrated knowledge of and competence in the application of qualitative and quantitative analysis. Requires excellent analytical and problem-solving ability. Must have excellent customer service orientation and interpersonal skills, to include good oral and written communication skills, as well as the ability to train others and influence change management efforts. Must be able to work effectively with more senior Business Management Analysts and also be able to explain administrative and operations issues/concepts of moderate complexity to staff members as needed. Should possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities. Qualifications FR- 26 Requires a bachelor’s degree or equivalent experience and a minimum of 4 years of relevant experience. Must have advanced knowledge of technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have advanced knowledge of and ability to apply qualitative and quantitative analysis. Requires advanced analytical and problem-solving ability. Must have advanced customer service orientation and interpersonal skills, to include strong oral and written communication skills, as well as the ability to train others and influence or lead change management efforts. Must be able to work effectively with senior management and also be able to explain some complex administrative and operations issues/concepts to staff members. Must possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities. Remarks: Experience with budget and procurement a plus. Supervisory skills a plus. Must possess strong organizational skills; attention to detail; strong analytical ability; and strong oral and written communication skills (including the ability to interact effectively with management and staff at all levels). Must have the ability to handle multiple assignments simultaneously and organize projects and see them through successful completion with minimal supervision. Must be technologically savvy and be proficient with Word and Excel including creating and maintaining complex spreadsheets. Must be able to exercise sound judgment and a high level of discretion given the access to highly sensitive information.

Per Governor Inslee’s  Proclamation 21-14.2   (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact  Careers@ecy.wa.gov  with “ COVID-19 vaccination ” in the subject line.     Keeping Washington Clean and Evergreen The   Solid Waste Management  (SWM) program within the Department of Ecology is looking to fill an  Administrative Assistant 3  position. This position is located in our  Central Regional Office (CRO)  in  Union Gap, WA . In this role, you will provide administrative support to the solid waste division. This includes supporting the Ecology Youth Corp (EYC). The EYC program hires and employs youth, young adults, and crew supervisors to clean up the sides of state highways in our region. You will gain experience with databases and processing hiring paperwork. Skills learned in this position can be applied in many other higher-level positions.  The mission of the   Solid Waste Management  (SWM) program is to reduce wastes through prevention and reuse, keep toxics out of the environment, and safely manage what remains.   During Healthy Washington Roadmap to Recovery,  employees are working a combination of in-office and/or telework based on position and business need.   This position is expected to work in the office 3 days a week.   Application Timeline:   This position will remain open until filled, with an initial screening date of   May 23, 2022 . In order to be considered for initial screening, please submit an application on or before   May 22, 2022 . The agency reserves the right to make an appointment any time after the initial screening date. About the Department of Ecology Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering: A healthy life/work balance by offering flexible schedules and telework options for most positions. An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns. Continuous growth and development opportunities.  A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings. Opportunities to serve your community and make an impact through meaningful work. Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR)   are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.   Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.  Equity : We champion equity, recognizing that each of us need different things to thrive.  Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.  Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.   Duties What makes this role unique?   You will work with other administrative programs and purchasing to accomplish work. You will Help to recruit and support the hiring of litter crews.    What you will do:   Support the administrative functions of the Ecology Youth Corp litter crews. Help maintain databases. Keep track of hiring paperwork. Purchase supplies. Provide administrative support to the  Section Manager as needed. Qualifications Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify. Four (4) years of experience and/or education:  Experience:  in office/clerical, secretarial, bookkeeping, accounting, or general administrative office work.  Education:  High School Diploma or GED.   OR   college coursework   involving a major study in business administration, public administration or closely allied field. All experience and education combinations that meet the requirements for this position:  Possible Combinations |  College credit hours or degree |  Years of required experience Combination 1 | High School Diploma or GED. | 4 years of experience Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 years of experience Combination 5 | A Bachelor's Degree | 0 years of experience   OR One year of experience as an Administrative Assistant 2, at the Department of Ecology.   Supplemental Information Ecology seeks diverse applicants:  We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation  in the application and/or screening process or this job announcement in an alternative format? Please call:   (360) 407-6186   or email:   careers@ecy.wa.gov  and we will be happy to assist. If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . If you need assistance applying for this job, please e-mail   careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page. If you are reading this announcement in print format , please enter the following URL to your search engine to apply:  https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .     Application Instructions: It's in the applicant's best interest to   submit all of the documents listed below.   Applications without these documents may be declined. A cover letter describing why you are interested in this position. A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position. Three professional references. Please do NOT include your salary history.  Wage/salary depends on qualifications or rules of promotion, if applicable.     For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.): Please be sure to remove private information such as your social security number, date of birth, etc.  Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.  Additional Application Instructions for Current Ecology Employees:    Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation:  The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.   Other Information: If you have specific questions about the position, please email  James Rivard  at:  James.Rivard@ecy.wa .gov . Please do not contact  James  to inquire about the status of your application.   To request the full position description: email  careers@ecy.wa.gov Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) ,   Public Employees Retirement System (PERS) ,   Vacation, Sick, and other Leave *,   11 Paid Holidays per year *,   Public Service Loan Forgiveness ,   Tuition Waiver ,   Long Term Disability   &   Life Insurance ,   Deferred Compensation Programs ,   Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,   Employee Assistance Program ,   Commute Trip Reduction Incentives   (Download PDF reader) ,   Combined Fund Drive ,   SmartHealth   *See the Benefits tab in this announcement for more information   Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See   https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service   for more details. To learn more about The Department of Ecology, please visit our website at   www.ecology.wa.gov   and follow, like or visit us on   LinkedIn ,   Twitter ,   Facebook ,   Instagram   or our   blog . Collective Bargaining:  This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Equal Opportunity Employer:  The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call   (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . Note:  This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.  

Oregon State Hospital’s Chief Medical Officer is seeking an Executive Support Specialist II who excels at communication, organization, priority management, and follow-through while maintaining the strictest confidentiality standards. Do you have at least one year of experience performing administrative duties in support of agency projects or programs? Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. If so, apply TODAY! What you will do! You will independently   provide executive support to the Chief Medical Officer such as:  maintaining calendars and task lists; supporting meetings, including agenda and minutes completion, composing email, memos, letters, reports, and forms; managing files and Microsoft Teams spaces; arranging travel itinerary and accommodations; distributing products and printed materials. And so much more! What's in it for you? We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans .  This is a full-time, permanent, Executive Support Specialist 2, SEIU represented position.   WHAT WE REQUIRE: Preference will be given to candidates that possess knowledge of and/or experience in Executive Administrative best practices. QUALIFIYING EXPERIENCE:                  One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. Prioritization and organization of work Excellent computer skills to include proficiency  in: Adobe, Sharepoint, Word, Access, Excel, Outlook, Teams, and PowerPoint. Experience prioritizing program tasks and meeting program objectives. Experience reading, analyzing, and writing general, and technical reports. Experience synthesizing diverse facts, opinions, and materials into workable reports, proposals, solutions, and/or other documents. Strong organizational skills, with the flexibility to adjust to shifting priorities. Communicate program information to diverse internal/external partners and stakeholders. Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Required Qualifications One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.   How to apply: Complete the online application at oregonjobs.org using job number REQ-95177

Mission Harnessing the unique craft of wooden boatbuilding and maritime-centered exploration, we inspire young people to uncover the confidence, skills, and courage to chart pathways to their own success in and outside the classroom. We teach and promote the values of learning by doing, teamwork, perseverance and craftsmanship.  Brooklyn Boatworks promotes excellence by creating learning environments grounded in respect, support, and dignity for all students.  We engage students virtually and in person, leading students through online team-building and hands-on activities which explore and celebrate self & STEM-identity, design & creativity, and hands-on learning. Our current programming includes virtual programming with schools and community organizations, on-water summer programming, and on-going alumni programming including leadership development, internships, maritime and STEM exploration, and additional learning opportunities. Within our community: Everyone participates - everyone has a voice, and we value the different ways that individuals contribute to the team. You are the driver of your own story - We meet students where they are and center their perspectives, experiences, and stories. Black Lives Matter . We acknowledge that the construct of race disproportionally affects people who are Black, Indigenous, and People of Color - We reflect, choose language, and take action to ensure that anti-Blackness is not perpetuated in our community. Everybody sweeps . Everybody builds . We believe that all girls, boys, women, men, and people of all gender identities are able to use tools, build, clean and organize. We respect LGBTQIA+ people and we use language and actions that are respectful of all gender identities and sexual orientations. We value one another no matter where we come from , whether we are from different homes, neighborhoods, countries and/or economic backgrounds. We are all leaders and learners , no matter our race, ethnicity, nationality, gender, gender identity, class, learning style, age, abilities, or differences. Position: P/T permanent Administrative Coordinator – 3 days/week with long-term potential to transition to full-time Based in DUMBO, Brooklyn, reporting to the Executive Director, the individual in this position will be an essential member of the team, supporting Brooklyn Boatworks’ growth now and in the years to come. Duties include office management, executive assistance, data entry and management, document design, and administrative aspects of programming.  Responsibilities Include: Providing administrative support to programs including updating student rosters weekly, maintaining alumni rosters, creating permission slips, arranging materials delivery, updating alumni database  Weekly updates to BKBW’s website and oversight of social media Development administrative support: tracking and entering gifts and pledges, pulling fundraising reports/creating queries, creating and mailing donor acknowledgement letters, creating and sending solicitation emails through donor database Outreach and assistance for fundraising events Responsive follow-up via phone and email with schools, program partners, board members and the public Supporting and maintaining office facility and online files Using Asana to manage tasks and projects and using Slack for internal communication Using Adobe Suite to create and update brochures and other documents Primary contact for IT consultant, cleaning consultant, building management Managing some HR tasks: administrative aspects of new hire searches and onboarding, biweekly timesheet collection from part-time staff Additional tasks as needed   Qualifications: Strong communication skills with both internal and external stakeholders Proven ability to work with people from a variety of backgrounds in a culturally-competent manner MS Office and Adobe expertise Experience with database management and clean-up Previous experience in administrative services, particularly for a non-profit organization Ability to prioritize, re-prioritize, and multi-task; high level of organization required  Intellectual curiosity and interest in self-directed learning of new skills required Good judgement and proven ability to keep sensitive information confidential  Deadline and detail-oriented High level of self-direction  Experience using Asana or related project management tool Strong writing skills Quickbooks expertise a plus Desire to work for a small but mighty organization Salary and Benefits $25+/hr Some schedule flexibility Office with view of the East River and Manhattan Bridge with access to a beautiful roof deck   Brooklyn Boatworks strongly encourages people of color, women, and individuals from the many communities we serve to apply.

J ob Description: Oregon State Hospital’s Chief Medical Officer is seeking an Executive Support  Specialist II who excels at communication, organization, priority management, and follow-through while maintaining the strictest confidentiality standards. Do you have at least one year of experience performing administrative duties in support of agency projects or programs? Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. If so, apply NOW! What you will do! You will provide executive support to the Chief Medical Officer, such as maintaining calendars and task lists; supporting meetings, including agenda and minutes completion; composing email, memos, letters, reports, and forms; managing files and Microsoft Teams spaces; arranging travel itinerary and accommodations; distributing products and printed materials. What's in it for you? We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans .  This is a full-time, permanent, Executive Support Specialist 2, SEIU represented position.     WHAT WE ARE LOOKING FOR: One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Excellent computer skills to include knowledge of Microsoft Word, Access, Publisher, PowerPoint, and Excel. 3 years office experience in a medical setting, preferred. Excellent written and oral communication skills. Strong organizational skills, with the flexibility to adjust to shifting priorities. Previous procurement training or ability to attend such trainings. Accounting and/or budget experience. Negotiation experience. How to apply: Complete the online application Attach a resume and a cover Letter describing how your experience meets the Requested Attributes listed above.

Job Description: The Oregon State Hospital is seeking a new team member to provide stellar support in the recruitment of staff across clinical disciplines and the coordination and onboarding of psychiatric academic rotations overseen by the Chief Medical Officer. Sound interesting? Apply Today! What you will do! You will   consult with hiring managers and HR to review, and execute directed recruitment plan strategies. You will coordinate interview panels, schedule interviews and prepare interview documents! You will   coordinate the onboarding and offboarding of psychiatry academic rotations for Nurse Practitioners, Medical Residents, Medical Students and Fellows. You will   assess, track, and manage presentations for specified needs, skills, and competencies! You will coordinate, facilitate, and track education/rotation opportunities! What's in it for you? A position where your input and contributions impact the citizens of Oregon Nearly unbeatable medical, vision, and dental benefits Pension and retirement programs This is a full-time, permanent, Executive Support Specialist 1, SEIU represented position     WHAT WE ARE LOOKING FOR: REQUIRED ATTRIBUTES: Minimum Qualifications Three years of clerical/secretarial experience which included: one year at a full

THE ORGANIZATION MISSION As You Sow   seeks to promote environmental and social corporate responsibility through shareholder advocacy, coalition building, and innovative legal strategies. VISION Our vision is a safe, just, and sustainable world in which protecting the environment and human rights is central to corporate decision-making. OVERVIEW As You Sow   is a Berkeley-based non-profit 501(c)(3) organization who promotes corporate environmental and social responsibility through shareholder advocacy, coalition building, and innovative legal strategies. We believe that the way to a safe, just, and sustainable world can be only achievable by enlisting the support of corporations, either through advocacies, scorecards, shareholder engagements, and other innovative methods. Moving companies to take greater responsibility for the social and environmental impact of their operations, is our primary goal and our actions have produced results for 29 years. COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION As You Sow   actively seeks to recruit and retain a diverse staff in all areas of operations.   As You Sow   will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, sex, or sexual orientation. THE POSITION This is a full-time non-exempt position. The Executive & Project Assistant supports the CEO by overseeing his scheduling and time commitments on a range of   As You Sow ’s programs as well as performing research on a number of new projects and feasibility studies of potential ideas. This fast-paced position works across all programs as well as fundraising, media, communications, and outside organizational partnerships. Integral to   As You Sow ’s innovative approach to changing corporations for good, this role provides an opportunity to assist the CEO find new solutions that help in innovate ways across multiple strategic initiatives. The ideal candidate has the ability to keep track of multiple topics with overlapping due dates; think critically; offer innovative solutions to roadblocks; and develop project plans, bring together consulting teams, perform feasibility analysis, and hand off initiates ready for funding and implementation. Position Type:   1.0 FTE. Non-exempt Start date:  Applications accepted until January 6, 2022; Estimated hire start Feb 1, 2022 Reports to:  CEO   ESSENTIAL DUTIES Meet daily with the CEO Filter and sort CEO’s email inbox daily Schedule CEO’s calendar Interface with the Board of Directors Work closely with Fundraising Department to coordinate CEO on foundation grants and major donor meetings Attend critical meetings to take notes Understand the different Programs and how they relate to one another Ensure staff has access to the CEO Tweet and post for CEO in social media channels Scan news for pertinent articles on daily basis Research Conduct research across a range of ESG issue areas Develop feasibility studies of potential projects Prepare internal and external documents for team members and external partners Draft project management plans Project Management Run project management software (Wrike) to coordinate ongoing projects Salesforce database entry related to companies and programs QUALIFICATIONS 2+ years of experience working on fast-paced calendaring 2 years of experience with project management Love of teamwork. Experience with Microsoft Office, Zoom, Adobe Acrobat Pro, Excellent writing skills – no typos Excellent comprehension skills Strong interpersonal engagement and communication skills Organizational and time management skills, with excellent attention to detail Ability to handle and prioritize multiple tasks in a fast-paced environment Ability to act independently, communicate frequently, and ask questions when needed Demonstrate commitment to progressive social and environmental change Strong work ethic, self-motivation, and commitment to excellence Openness to learning from others and developing new professional and personal skills Film/video production background a plus Advanced Excel skills a plus Sense of humor appreciated   WHAT TO EXPECT FROM US Salary: Negotiable depending upon experience. Benefits: Healthcare, dental, vision insurance, Life, LTD, Voluntary Life, EAP, 401K, phone stipend, 18 holidays, 1 volunteer day, and 10 vacation days in first year of employment (15 vacation days each subsequent year). A team with passion and fun A low-ego, high-performance culture and flexible work environment HOW TO APPLY FOR THIS JOB Please apply through our   job site . Applications will be accepted until January 6, 2022. We thank all applicants for your interest. EQUAL OPPORTUNITY STATEMENT As You Sow is a 501c3 not-for-profit organization and is an equal opportunity employer. As You Sow makes employment decisions on the basis of merit and business needs. As You Sow does not unlawfully discriminate on the of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, national origin, ancestry, age, physical or mental disability, legally protected medical condition, family care status, veteran status, marital status, sexual orientation or identification, or any other basis protected by law. Women, People of Color, and LGBTQ candidates are strongly encouraged to apply.   For more information about  As You Sow , go to:  www.asyousow.org  

Per Governor Inslee’s  Proclamation 21-14.2   (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact  Careers@ecy.wa.gov  with “ COVID-19 vaccination ” in the subject line.     Keeping Washington Clean and Evergreen The Office of Columbia River (OCR)   within the Department of Ecology is looking to fill two Administrative Assistant 3 positions, an   OCR Financial and Projects Section Administrative Assistant   and an   OCR Operations Section Administrative Assistant . These positions will be located in our Central Regional Office (CRO) in   Union Gap, WA .  In these roles, your duties will include: meeting planning, agenda creation and facilitation and duties as assigned related to SharePoint data management and record retention programs. You will work closely with tribal leaders, state and federal agencies, irrigation districts, environmental organizations and other Ecology programs, developing trusting relationships and building a network or resources. In the   OCR Financial and Projects Section Administrative Assistant   role, you will support a dynamic and fast growing team of project managers, hydrogeologists, and the Financial and Project Manager in developing, implementing and maintaining over 90 projects within central and eastern Washington. As a new position within a relatively new section, this position will be able to participate in creating efficiencies and new procedures that benefit OCR’s project management implementation.   In the   OCR Operations Section Administrative Assistant   role, you will have broad and comprehensive administrative duties and assignments in support of the Operations team, Water Rights Tracking System coordinators, GWIS staff, and Water Resources staff across the state. Responsibilities of this position include creating permit documents for final authorization per statutory and agency guidance, and creating and finalizing formal correspondence with outside agencies and tribal entities. Our Columbia River Water Management Program seeks to meet current and future water needs along the Columbia River and its tributaries. We're charged with "aggressively pursuing" water solutions that concurrently meet water needs for families, industry, and farms (out-of-stream), and ecosystems and fish (instream). We're working to resolve conflicts over water and provide water security in the face of drought and changing climate. Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering: A healthy life/work balance by offering flexible schedules and telework options for most positions. An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns. Continuous growth and development opportunities.  A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings. Opportunities to serve your community and make an impact through meaningful work. Diversity, equity, inclusion, and respect (DEIR)   are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.  Equity : We champion equity, recognizing that each of us need different things to thrive.  Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.  Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.   During Healthy Washington Roadmap to Recovery,  employees are working a combination of in-office and/or telework based on position and business need.  Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.   Application Timeline:   This position will remain open until filled, with an initial screening date of December 1, 2021. In order to be considered for initial screening, please submit an application on or before November 30, 2021. The agency reserves the right to make an appointment any time after the initial screening date.  Duties What makes these roles unique?   In these roles, you will directly impact the mission of The Office of Columbia River (OCR) by performing delegated higher-level administrative duties on behalf of the section managers including calendar management, meeting support, event & tour planning, speaking engagement coordination, and travel arrangements. You will engage in confidential communications with HR in coordinating confidential personnel actions (recruitment, arranging interviews, appointments, promotions, onboarding and evaluations). Each day will bring different opportunities for learning and developing alongside a one-of-a-kind team of experts working together to meet the program mission through statewide collaboration and innovation with various partners. What you will do:   Engage in confidential communication with HR in coordinating and managing personnel records associated with hiring, performance evaluations, and training requirements. Plans and schedules meeting logistics for OCR’s Managers and teams with stakeholders, agencies and consultants.  Coordinate meeting locations (virtual and physical), conference bridges, and develop and disseminate agendas and meeting minutes as requested.  Serve as OCR Admin Project Central Files and Permitting Files SharePoint site owners and back up to OCRs SharePoint administrator as needed. Access Manager’s email and vault. OCR Financial and Projects Section Administrative Assistan t   Establish contract and grant tracking and routing procedures and interpret and apply administrative policies; develop and maintain guidance documents for project management team and administrative processes.  Maintains the electronic storage of Contracts, Grants, Agreements, Project, and Topic Files by using EAGL, HQ Fiscal C&G system, OCR & Water Resources SharePoint sites, and agency network drives.  Takes a lead role in event planning and logistics for major project milestones, legislative tours, workshops, and large public meetings at non-state facilities.  Works in coordination with OCR Financial and Project Section Manager, OCR director, Ecology contractors, project partners, and consultants as needed.  Reads and reviews documents, forms, agreements, correspondence, legislative reports, PowerPoint presentations and contracts for accuracy and compliance.  OCR Operations Section Administrative Assistant   Respond to customer and stakeholder requests for permit information and status updates in a positive, accurate, pleasant and professional manner, using Water Rights Tracking System (WRTS), Water Rights Acquisition Database, and other data storage systems. Establish permitting procedures and interpret and apply administrative policies as they relate to the work of the Operations Team; including developing and maintaining guidance documents for permitting and administrative processes. Maintains the electronic storage of permitting files using various programs, in coordination with statewide and regional colleagues to meet agency standards and policies. Qualifications Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational, and volunteer experience. See below for how you may qualify.     Four (4) years of combined education and experience: Education : Involving a major study in business administration, public administration or closely allied field. Experience:    clerical, secretarial, bookkeeping, accounting, or general administrative office work experience.  All experience and education combinations that meet the requirements for this position:  Possible Combinations |  College credit hours or degree |  Years of required experience Combination 1 | High School Diploma or equivalent. | 4 years of experience Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 year of experience Combination 5 | A Bachelor's Degree | 0 years of experience Special Requirements/Conditions of Employment:   Must be able to maintain a current Driver's License. Supplemental Information Ecology seeks diverse applicants:  We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation  in the application and/or screening process or this job announcement in an alternative format? Please call:   (360) 407-6186   or email:   careers@ecy.wa.gov  and we will be happy to assist. If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . If you need assistance applying for this job, please e-mail   careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page. If you are reading this announcement in print format , please enter the following URL to your search engine to apply:  https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .     Application Instructions: It's in the applicant's best interest to   submit all of the documents listed below.   Applications without these documents may be declined. A cover letter describing why you are interested in this position. A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position. Three professional references. Please do NOT include your salary history.  Wage/salary depends on qualifications or rules of promotion, if applicable.     For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.): Please be sure to remove private information such as your social security number, date of birth, etc.  Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.  Additional Application Instructions for Current Ecology Employees:    Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation:  The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.   Other Information: If you have specific questions about the position, please email Melissa Downes at:   mnih461@ecy.wa.gov .  Please do not contact Melissa to inquire about the status of your application.   To request the full position description: email  careers@ecy.wa.gov Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) ,   Public Employees Retirement System (PERS) ,   Vacation, Sick, and other Leave *,   11 Paid Holidays per year *,   Public Service Loan Forgiveness ,   Tuition Waiver ,   Long Term Disability   &   Life Insurance ,   Deferred Compensation Programs ,   Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,   Employee Assistance Program ,   Commute Trip Reduction Incentives   (Download PDF reader) ,   Combined Fund Drive ,   SmartHealth   *See the Benefits tab in this announcement for more information   Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See   https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service   for more details. To learn more about The Department of Ecology, please visit our website at   www.ecology.wa.gov   and follow, like or visit us on   LinkedIn ,   Twitter ,   Facebook ,   Instagram   or our   blog . Collective Bargaining:  This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Equal Opportunity Employer:  The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call   (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . Note:  This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.  

United States of Care is seeking a Special Assistant to the Chief Program Officer to join its growing team. The mission of United States of Care is to ensure that everyone has access to quality, affordable health care regardless of health status, social need, or income. United States of Care is a non-partisan non-profit that is building and mobilizing a movement to achieve long-lasting solutions that make health care better for everyone. United States of Care will help make it happen by working with people from across the country: patients and caregivers, advocates, physicians and other clinicians, policymakers, and business, civic, and religious leaders. Position Overview A full time position, the Special Assistant reports to and supports the Chief Program Officer, an Executive Team member. The Special Assistant is a mission driven, motivated, entrepreneurial, and enthusiastic professional with extraordinary communication skills and ability to handle multiple priorities. The Special Assistant has strong project management experience to support the Chief Program Officer on external strategic initiatives and internal workflow. The ideal candidate will have a professional record that demonstrates their ability to deftly balance internal and external priorities and is enthusiastic about working across the organization’s programs, including policy, external affairs, communications, and public engagement.  To achieve our people-centered mission, United States of Care values and prioritizes inclusion and diverse perspectives throughout our team and across the organization. Seeking unity over uniformity, we pay attention to the unique interests, abilities, needs, and backgrounds of every employee. Applicants from diverse backgrounds and communities are strongly encouraged to apply. Responsibilities and Duties Assist the Chief Program Officer in prioritizing and managing multiple strategic initiatives simultaneously – ability to see the big picture as well as manage to the details; Streamline and manage the Chief Program Officer’s workflow by coordinating internal review of materials; scheduling and maintenance of calendar; prioritizing appointments and meetings; responding to incoming requests and inquiries; and managing timekeeping and other internal tracking; Assist the Chief Program Officer in preparing for internal and external meetings, including gathering content and research that has been prepared by relevant teams, and as needed preparing new materials, policy briefings, talking points, and presentations;  Prepare agendas, make travel arrangements, manage expenses, and receipts; Convert brainstorming and strategic planning sessions into draft products, proposals, agendas, and plans; Draft correspondence and manage draft revisions; Participate in the design and monitoring of assessment tools and outcomes measurements; Assist in special organizational projects as they arise; Commitment to prioritizing diversity, equity, and inclusion principles, including utilizing organization’s equity lens to inform all work; Other related duties as assigned. Qualifications 3-5 years experience, including time as a project manager, assistant or support role; A strong commitment to ensuring everyone has access to quality, affordable health care and  dedication to operating in a diverse, bipartisan, learning atmosphere exploring multiple policy solutions to achieve that mission; Commitment to diversity, equity, and inclusion principles in your work;  Previous experience in nonprofits, government, policy or advocacy; experience in health care policy preferred;  Prior experience in calendar management is essential, must be able to balance and prioritize competing demands for Chief Program Officer’s time; Must be able to commute within the Washington, DC metro area occasionally as needed;  Proficient knowledge of GSuite applications and Microsoft Office products including PowerPoint and Excel; Experience with databases, specifically Raiser’s Edge, preferred; Ability to respect and handle sensitive and confidential information with high ethical standards; Demonstrated high attention to detail, ability to handle and manage multiple projects and deadlines at once and deal with competing priorities;  Strong written and verbal communication skills; Very strong interpersonal skills and the ability to build relationships with multiple internal and external stakeholders – is thoughtful, curious, and personable; Demonstrated project management skills; Demonstrated strategic and critical thinking skills; Ability to take informed risks, step out of your comfort zone and embrace ambiguity; use organization’s collective intelligence to solve problems, weigh outcomes, and take calculated risks; Flexibility, enthusiasm, and an ability to handle whatever is thrown at you with confidence and a positive attitude. Compensation and Location   The salary for this position is $50,000 – $65,000 depending on experience.  This position is full-time and United States of Care offers a very generous benefits package including medical, dental, and vision insurance, 403b with match, and paid time off. While this position is currently remote, candidates must be located in and able to commute within the Washington, DC metro area.  This position is open until filled. We will start interviewing qualified candidates after September 15, 2021. Interested candidates should apply through this link:  https://unitedstatesofcare.org/career/special-assistant-to-chief-program-officer/?positionApplying=Special+Assistant+to+Chief+Program+Officer

Description Unite America seeks a full-time Executive Assistant.   The Executive Assistant will primarily support the Executive Team and carry out administrative and office functions. OUR ORGANIZATION Unite America is a coalition of Democrats, Republicans, and independents that aims to foster a representative and functional government committed to solving our major challenges. We invest in candidates, campaigns, and organizations to advance nonpartisan electoral reforms that improve governing incentives and put voters first. Founded in 2014, Unite America and its 20-person team has grown to be a leader in the democracy reform movement--supporting, coordinating and executing to advance policy and elect pro-reform candidates. The Unite America Fund launched in 2019 and has since mobilized millions of dollars from dozens of philanthropists to reform campaigns and candidates across the country. Over the last three years, the Unite America Fund has been the driving force behind passing and implementing Ranked Choice Voting in NYC, the largest expansion of RCV in history; defeating the most extremist member of Congress in their primary election in 2020; adopting a first of it's kind final-four voting system in Alaska to address the “ primary problem ;” winning an anti-gerrymandering campaign in Virginia; and electing state lawmakers across the country who have formed cross-partisan legislative caucuses already advancing groundbreaking electoral reforms. We are focused on dramatically scaling our impact in the years to come. At Unite America, we are working to build a more representative and functional government that puts voters first and reflects the diversity of our country. An inclusive democracy where leaders embrace problem solving over fueling divisiveness. Likewise, organizationally, we have a vision of building a team that reflects diverse identities, experiences and perspectives; a culture of working across differences toward common goals; and a workplace where everyone feels included, respected and heard. To that end, Unite America is proud to have made diversifying our team, ensuring more equitable opportunity, and fostering a culture of belonging a priority. Our organizational values reinforce this commitment as we work to model the leadership we seek, solve problems together, and take care of one another, to name a few. THE ROLE This is an opportunity for a detail-oriented, hardworking, and mission-driven individual to work alongside a talented team of political reformers. A committed and high-performing Executive Assistant will have a unique opportunity to make a positive impact on the operational efficiency and team culture of the organization. The Executive Assistant will report to the Sr. Director, Operations & People. The position is based in Denver, CO. This is a full-time role with full benefits. RESPONSIBILITIES Manage Executive Director’s calendar, including scheduling meetings, booking travel, troubleshooting conflicts, optimizing for time efficiencies, and managing relationships. Replenish and budget office necessities, including snacks and office supplies. Carry out daily office operations, including greeting visitors, managing internal / external communications, getting mail, and working with building maintenance as needed. Support logistical planning of team-building events, including staff retreats. Provide administrative and project support to other departments upon request. Manage and troubleshoot information systems, including G Suite and video conferencing; assist team in operating systems. Assist with special Executive Team projects as needed, such as metric-tracking and reporting. Requirements WHO WE’RE LOOKING FOR You are a highly agile team player with the ability to effectively manage and independently execute a range of tasks. You are supremely organized, communicative, and poised, especially in a fast-paced and demanding environment. You are strategic and intentional in how you prioritize your time, and are able to design systems and processes that generate maximum efficiencies. QUALIFICATIONS You have 2+ years of relevant work experience. You have a strong desire to fix a broken political system and passion for our cause. You are energized by a fast-paced, innovative environment with high expectations. You are a clear, concise, and effective communicator when writing to and speaking with colleagues and external stakeholders. You possess an all hands on deck, team-first mentality, and you believe no task is beneath you. You have a very high standard of professionalism and personal integrity. You are proficient in Google suite (e.g. Gmail, Drive, Calendar, Sheets, Slides, etc.). You are willing and able to work non-traditional hours as necessary to be responsive to scheduling requests and communications from Executive Team members. You possess a demonstrated ability to multitask, prioritize, and execute at a high level with keen attention to detail and minimal direction. You possess a knack for problem-solving and learning new systems. [Ideal] You have a bachelor’s degree. [Ideal] You have experience in the politics industry Benefits THE PERKS Competitive Compensation (est. $45k - $50k) Health Care Plan (medical, dental, and vision) Unlimited Paid Time Off (vacation, sick days, and public holidays) Family Leave (maternity and paternity) Training & Professional Development Wellness Resources Opportunity to join an inclusive, vibrant, and diverse team Ideal location: our office headquarters is in the heart of Denver

POSITION OVERVIEW At TED we seek to bridge, include, diversify because we truly believe ideas are for everyone. It is important to us to attract individuals from diverse backgrounds who are curious about the world and interested in helping us spread ideas far and wide.  The TED Media team is responsible for getting TED Talks seen and heard well beyond the stage by leveraging a diverse set of functions including: video production, new content development, brand creative services, audience development, marketing, editorial, language translations and content licensing and distribution. Between our critically acclaimed, award-winning sites and apps and highly engaged audiences on YouTube, LinkedIn, Spotify, Apple and other platforms, our content is streamed and listened to well over 3 billion times annually. We pride ourselves on working collaboratively across teams and functions to develop innovative solutions in support of our mission of “Ideas Worth Spreading.” The Media Team Executive Assistant / Operations Manager is responsible for supporting the administrative and operational needs of TED’s Media department, under the direct supervision of the Head of Media. Tasks include providing executive support for the Head of Media; planning and executing departmental meetings; supporting budget planning and tracking; workflow and process optimization and light research and writing assignments. The ideal candidate will be a self-starter who thrives in a dynamic and collaborative work environment; demonstrates a flexible and adaptable work style; and has exceptional communication, writing and organizational skills. Experience working with project management tools, databases and spreadsheets preferred, and some prior executive assistant experience is a must.  The role is roughly 60% operational, 40% administrative, with opportunity for growth into a full-time operational role in time.  RESPONSIBILITIES Manage a tightly packed and constantly changing daily schedule of meetings, interviews, and calls in order to optimize the HOM’s time, continuously looking for ways to create efficiency and ease Support HOM in planning and executing senior team off-sites, including agenda-setting, finding venue and planning activities Provide budget planning support, including managing budget documents and interfacing with accounting and finance departments to maintain up-to-date records Create Keynote presentations Oversee on-boarding of new Media team members in coordination with HR/admin department Oversee and plan annual department-level meetings, all-hands and key communications Manage and reconcile expense reports for HOM Manage HOM travel logistics and hotel accommodations  Attend Coordinator meetings on behalf of Media department Work with Office Manager and other Coordinators on org-wide initiatives Provide create/production support on select special projects QUALIFICATIONS / SKILLS B.A. or B.S. degree Minimum 2-3 years of work experience, preferably in a coordinator or EA role Thrives in a dynamic and passionate work environment Demonstrates a flexible and adaptable work style that responds quickly and efficiently to things as they happen Finds joy in detail, administrative tasks, efficiency, logistics, quality, and media production. Exceptional communication, writing and organizational skills Fluency with Slack, BlueJeans, Zoom, Google Suite, Microsoft Suite; experience with Adobe Creative Suite a plus Strong Keynote/Powerpoint skills Naturally inquisitive and analytical Some experience with standard digital measurement tools: e.g. Google Analytics, etc. Extremely detail-oriented, organized and self-sufficient Capable of multitasking in a fast-paced environment Able to execute tasks with minimal guidance Willingness to contribute however possible to ensure overall effectiveness of position Basic bookkeeping, expense reports, and credit card statement processing experience Able to work in a startup-like environment, where everyone wears multiples hats and priorities regularly shift Passionate about TED's mission BENEFITS Full health benefits (medical, dental, vision) 100% paid by TED for employees Paid family leave Work-life balance encouraged (TED closes for a 2-week summer break and 1-week winter break plus you're eligible for additional paid time off) Free OneMedical and SpringHealth membership for you and your dependents to address physical and mental well-being  401k with match

SUMMARY Under the immediate supervision of the CEO, the Program Assistant performs activities in support of the entire agency and its staff. The Program Assistant will also assist with project activities across the Partnership’s grants. This is a full-time position. Rate of pay is $20/per hour. Eligible for employee sponsored health benefits and overtime pay. DUTIES AND RESPONSIBILITIES/ESSENTIAL FUNCTIONS • Managing the CEO’s calendar • Providing general clerical support • Recording and archiving minutes for various internal and external meetings • Conducting research • Preparing reports, presentations, and financial data • Assisting with meeting, conference call, and webinar coordination and implementation • Assisting with website, social media, and general communications coordination and implementation • Assisting with database management • Proofreading communication materials • Support management activities, including participating in budget development, grant reporting, and grant writing • Other duties as assigned by the CEO SUPERVISORY RESPONSIBILITIES There are no supervisory responsibilities associated with this position. QUALIFICATIONS • At least 2 years of experience in the human service sector with a focus on anti-poverty or similar programs • At least 2 years of experience in an administration or operations role for nonprofits or associations with increasing responsibility • Excellent oral, written, and group communication skills. • Excellent Excel skills. • Excellent WebEx and Zoom skills. • Excellent interpersonal skills and high ethical standards. • Excellent organizational skills. • Sensitivity to diverse cultures, races, and low-income family situations. • Ability to think creatively and be a key contributor to Partnership goals. • Preferred four-year Bachelor of Arts or Sciences degree

Executive Assistant to CEO and CGO Help us work smarter and better; Help us grow Are you passionate about making the world a better place? Do you want to work with committed, thoughtful, and collegial team members to deliver exceptional value to clients? Then FrameworkESG may be the place for you! At FrameworkESG, our mission is to advocate for a better world through better business. We are a specialty consulting firm that helps clients understand and address the ever-evolving expectations of business in society. Since our founding in 2003, we have built a curious and supportive culture that enables our people to bring their best thinking to our clients to help them meet stakeholders’ expectations and advance their own business objectives. We are driven by an entrepreneurial spirit and reward curiosity, initiative, and responsiveness. Framework’s people support each other, are accountable to each other, and value each other’s thinking and contributions no matter where they sit or where they stand. The founder/CEO and chief growth officer (CGO) seek a creative problem-solver with excellent judgment and impeccable organizational and communication skills to support them in every aspect of their work, help them to be more effective and efficient, to create the space for them to think and bring the highest possible value to the firm’s clients, many of which are household brands and global companies. If this sounds like you, please read on! Your Responsibilities As executive assistant to the CEO and CGO, you will be an integral part of our work to set strategy, steer the firm’s culture, and grow the business. Communicate with the firm’s staff, clients, and other key stakeholders on behalf of the CEO and CGO. Work collaboratively with the head of operations, operations staff, and the client services team members to ensure the smooth running of the organization. Handle daily administrative duties that include managing an active and frequently changing calendar of appointments; composing correspondence; arranging travel; preparing itineraries and agendas; and compiling documents for meetings. Prepare reports, presentations, charts; prepare and coordinate oral and written communication with internal and external parties at all levels. Coordinate and manage internal and external events such as staff retreats and client meetings, overseeing all scheduling, communication, technology, logistics and related follow-up activities. Support the CEO and CGO in external commitments, including service on external clients, committees and other groups, and occasional personal requests. Assist in the development of internal communications and presentations Assist the CGO in business-development efforts, including the development of capabilities presentations, proposals, and marketing materials. In addition, potentially: Analyze data regarding sales performance, activity, and company/client trends Support in building reports, trend analysis and data analysis; extract and transform data into meaningful insights Maintain and troubleshoot content, dashboards, and reports in HubSpot Support our contracting process with clients and suppliers. Pitch in wherever and whenever needed to serve client objectives and elevate Framework’s brand and profile. Your Strengths You are proactive, confident, discreet, a creative problem solver. You are an excellent communicator, are comfortable interacting with top executives and their staff members, have excellent judgment, operate with the highest integrity and ethics, can say no with kindness. You can work effectively with others at all levels in the company and within our clients to solve problems while strengthening relationships. Your Qualifications Bachelor’s degree, preferably in business, statistics, analytics or related field, or equivalent experience ( g. , associates plus paralegal certificate); three to five years of relevant experience supporting executives or attorneys. Legal assistant or paralegal experience a plus. Proficient with MS Office, intermediate to advanced experience with Excel. Experience with asana, slack, box a plus. Analytical and problem-solving skills a must. Clear and professional written, verbal and interpersonal communication skills. Excellent organizational and team player skills. Compensation and Benefits Framework offers competitive compensation commensurate with relevant experience and a benefits package that includes generous paid time off, healthcare, bonus, 401(k) plan, profit sharing, a flexible work environment, and home-office and professional development stipends. FrameworkESG is committed to building a diverse, inclusive, and supportive team of dedicated, passionate professionals. We encourage all qualified candidates to apply. To apply for this position, please send your résumé and a cover letter to careers@frameworkESG.com .